Hospitality and Event Planning Network (HEPN) – 6 November 2006

Hospitality and Event Planning Network (HEPN) – 6 November 2006
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Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information.  We also like to hear if you got a
job as a result of this network!

This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to

Neither Topica nor I rents, sells, or gives out your information on this

This week's edition includes:

*** The Short Self-Pitch (SSP)
1. Food Services General Manager; Sodexho @ Corporate Leisure/Premier
Event Facility; Wilmington, DE
2. Sales Manager; Greater Houston Convention and Visitors Bureau;
Houston, TX
3. Manager, Conferences; ACI-NA; Washington, DC
4. Senior Meeting Planner; American Association of Diabetes Educators;
Chicago, IL
5. Sales Manager – Hotel/Convention Center exp.; Sodexho USA;
Greencastle, IN
6. Meeting & Event Planning Manager; Federated Group; Arlington Heights,
7. National Sales Assistant; Omni Hotels – Atlanta Global Sales Office;
Atlanta, GA
8. Catering Manager; Grand Hyatt Washington; Washington, DC
9. Senior Conference Coordinator; Information Systems Audit and Control
Association; Rolling Meadows, IL
10. Membership/Conference Coordinator; Professional Pricing Society;
Marietta, GA
11. EVENT COORDINATOR; The Northern Virginia Technology Council;
Northern Virginia
12. Meeting Planner; American College of Osteopathic Emergency
Physicians; Chicago, IL
13. Meetings Manager; Air & Waste Management Association; Pittsburgh, PA
14. Sales Associate/Director; Plann-It Meetings & Events; San Diego, CA
15. Assistant Director of Operations; PRA Destination Management; Costa
Mesa and Los Angeles, CA
16. Director of Catering; Heartland Hotel Corp; Southlake, TX
17. Events Coordinator, Field Marketing; Google Inc.; Mountain View, CA
18. Senior Meeting Planner; BCD Meetings & Incentives; San Jose, CA
19. Convention & Visitor's Bureau Sales Manager; City of Frisco; Frisco,
20. Seminar Coordinator; Hanley Wood, LLC; Washington, DC
21. Manager of Events; Arby's Foundation, Inc.; Atlanta, GA
22. Program Manager; HRG North America; Montreal, QC, Canada
23. Account Management; Octagon; Atlanta, GA
24. National Sales Manager – Sports and SMERF Market; Providence Warwick
Convention & Visitors Bureau; Providence, RI
25. Vice President of Sales; Austin Convention & Visitors Bureau;
Austin, TX
26. Vice President/Chief Sales Officer; Rockford Area Convention and
Visitors Bureau; Traverse City, MI
27. VP Partnerships and Alliances; Washington DC Convention and Tourism
Corp.; Washington, DC
28. Account Manager, Destinations; The Map Network; Washington, DC
29. Executive Director; Jefferson City Convention and Visitors Bureau;
Jefferson City, MO
30. Director of Human Resources; Woodberry Events, Inc.; San Francisco,
31. Tourism-Events Director; Walterboro-Colleton Chamber of Commerce;
Walterboro, SC
32. Executive Director; Mahoning County Convention and Visitors Bureau;
Youngstown, OH
33. Sports Marketing Executive; Chicago Southland CVB; Lansing, IL
34. Events Manager for Government Roundtables, Americas; The Economist
Group; New York, NY
35. Meeting Planner; Adecco; New York, NY
36. Event Operations Manager; Frost & Sullivan; Rockville Center, NY
37. Business Development Manager; Courtesy Associates; Washington, DC
38. Convention Manager; SmithBucklin Corp.; Chicago, IL
39. Account Manager; GES Exposition Services; Landover, MD
40. Assistant Director, Meetings and Exhibits; American Association for
Cancer Research; Philadelphia, PA
41. Meeting Services Coordinator; Confidential; Rolling Meadows, IL
42. Major Events Manager; Opportunity International; Oak Brook, IL
43. Director of Conferences; Industrial Designers Society of America;
Dulles, VA
44. Trade Show Sales Manager; SmithBucklin Corp.; Chicago, IL
45. Meeting Planner; National Property Management Association; Tampa
Bay, FL
46. Meeting Planner; North Carolina Association of REALTORS; Greensboro,
47. VP, Chicago Office; Experient, inc; Chicago, IL
48. Contract Meeting Planners; Henry V; Western US
49. Director, Event Services; PartyLite Gifts, Inc.; Plymouth, MA
50. Senior Manager, Corp Meetings; Capital One; McLean, VA
51. Vice President, Special Events; Fernbank Museum of Natural History;
Atlanta, GA
52. Project Manager/Meeting Planner; StarCite, Inc.; Los Angeles
(Glendale), CA
53. Meeting Support Specialist; StarCite, Inc.; Los Angeles (Glendale),
54. Meeting Manager; Association Headquarters; Mt. Laurel,  NJ

*************The Short Self-Pitch (SSP)*********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to One SSP will be included each

************* Here are the jobs! ***************
1. Food Services General Manager; Sodexho @ Corporate Leisure/Premier
Event Facility; Wilmington, DE

If you want to grow in a rewarding position with an industry leader,
this is the place for you! Sodexho, North America's leading provider of
outsourced food service and facilities management, is seeking a Food
Service Manager for a corporate leisure business at a premier event
facility. This newly renovated facility houses high-volume corporate day
meetings, weddings, trade shows, social and fundraising events.

. Directs all contract management service operations at a single
. Maintains cash control and payroll records.
. Hires and trains unit personnel.
. Maintains customer satisfaction and good public relations.
. Manages through managers and is accountable for the contract.

. At least 4 years experience in food services for convention centers,
upscale hotels or leisure accounts.
. 3+ years of lead/supervisory/management experience.
. Extensive experience in Marketing is highly preferred.

We are conveniently located 32 miles from Philadelphia, PA.

In addition to a $5000 sign-on bonus, we'll work with you on your career
development while you enjoy tremendous benefits, including 401(k), stock
purchase plan, and an array of insurances.

Please apply online at, reference Job ID #225248. EOE

2. Sales Manager; Greater Houston Convention and Visitors Bureau;
Houston, TX

The purpose of the Convention Sales Department is to solicit national,
state and regional accounts, and sell Greater Houston as a meeting or
convention site. The Sales Manager is responsible for identifying and
pursuing leads and bookings while developing and maintaining accounts in
the National Association market -region to be determined.

Duties and responsibilities include:
. Achieve specific convention booking and lead goals associated with
citywide (over 2000 peak rooms) and utilizing the George R. Brown
Convention Center) or the Reliant Center.
? Achieve department goals while operating within the approved budget.
? Conduct sales calls (site visits, FAMs) with meeting planners (Minimum
five days each quarter in market)
? Prepare bids for clients, including coordinating the input of
hospitality community, hotels and local
Business leaders.
? Develop and make bid presentations to clients, boards of directors and
site committees
? Maintain and expand effective relationships and communications with
hotel sales, marketing and management personnel both locally and
? Maintain effective relationships and communicate with key management
personnel at the George R. Brown Convention Center and the Reliant
? Develop and enhance market relationships by visiting clients and
coordinating and attending specific industry trade shows.
? Participate in various Bureau functions to enhance industry knowledge
and relationships.
? Participate in and attend local industry organizations and functions.
? Other duties and special projects as assigned by management.

. Bachelor degree in business related studies and three years of
industry-related sales experience is required. (Will consider an
additional three years of industry-related sales experience in lieu of a
bachelor degree.)
? Excellent sales techniques and track record are required, as well as
effective interpersonal skills.
? Excellent written and oral communication, judgment and decision-making
skills are required.
? Candidate must possess the ability to make effective written and oral
presentations in a public setting.
? Candidate must be computer literate, with working knowledge of
Microsoft Word or similar word processing software.

Salary: Commensurate with experience and skills

Contact: Dolores Ramirez
Phone: 713-437-5258

3. Manager, Conferences; ACI-NA; Washington, DC

Major DC aviation trade association seeks energetic, motivated, and
customer service oriented individual with 3-4 years of experience in
conference/meeting planning to manage 10+ conferences/meetings per year
and to assist with 2000+ attendee annual conference. Responsibilities
include, hotel RFP and contract negotiation, food & beverage functions,
meeting space set-ups and audio/visual; assisting with development of
promotional and registration materials; heavy member and vendor contact;
pre- and on-site registration; on-site supervision of all aspects of
meetings; preparation of meetings budgets. Must have excellent
organization and communication skills and be willing to travel to
meetings. Excellent benefit package and Metro accessible. Position
requires BA degree and computer skills, strong experience with Microsoft
Office Suite and association software (e.g. iMIS) preferred.

Send cover letter and resume with salary history to:

Admin: ACI-NA
1775 K St., NW, Suite 500
Washington, DC 20006
fax: 202-331-1362

4. Senior Meeting Planner; American Association of Diabetes Educators;
Chicago, IL

Directs and manages meeting activities of the Association in the areas
of contractual arrangements, logistical requirements, and operational
services in an efficient, cost effective, and professional manner.
Responsibilities for the annual meeting include managing the site
selection process, contractual arrangements for facilities and vendors,
and the development/delivery of the exhibition, the registration
process, the hotel blocks, and logistics/operational services, as well
as being the liaison to the sponsors of the evening social events.
Position supervises one Meetings Coordinator.

Duties and Responsibilities:

1. Develops specifications for annual meeting space, operational
services, and logistics including exhibition, general sessions,
educational programs, board meetings, committee meetings, other related
meetings, and special events.

2. Researches multiple sites for future annual meetings and negotiates
terms for citywide booking; recommends sites for ten years out.

3. Negotiates contracts for Convention Center, hotels for room block
including headquarters hotel, exhibition management company, decorating
company, audio visual company, onsite vendors including sound, catering,
security, shuttle bussing and other services.

4. Works with Director of Education Content Delivery to allocate
facility space for exhibition, educational programs, committee meetings,
office space, board meetings/activities, and other small meetings.

5. Directs activities of registration company in developing programming
needs for registration, and processing verification of attendance forms
for CE credit.

6. Oversees activities of the exhibition management company, decorating
company, audio visual company, and onsite vendors.

7. Manages staff in overseeing onsite registration processes including
registration bag stuffing; hires temporary staff necessary for
implementation of annual meeting.

8. Reviews all bills from vendors, convention center, and hotels, and
prepares bills for payment.

9. Creates business plans/budgets for all annual meeting logistical
arrangements and services; monitors revenues and expenses.

Knowledge, Skills, Abilities:

Advanced meeting planning skills; excellent organizational/time
management skills; strong interpersonal and supervisory skills; ability
to work independently as well as part of a team; budget/financial
management skills; excellent computer skills; professional demeanor.


Baccalaureate degree required with a concentration in communications,
marketing, or business administration. 5-8 years experience in advanced
meeting planning for meetings/programs ranging in size from 50-5,000
attendees. Experience with exhibits or tradeshows is a must. 3-5 years
supervisory experience required. Certification as a meeting planner
strongly preferred.

Contact: Mary Sears

5. Sales Manager – Hotel/Convention Center exp.; Sodexho USA;
Greencastle, IN

Sodexho is seeking a Manager of Sales for this newly renovated 54-guest
room, full-service conference center in Greencastle, IN. Responsible
. Assigned target market and revenue goals.
. Maintaining customer contacts and contracts.
. Assisting with implementing marketing plan and other sales duties.

. 3-5 years sales management experience.
. Hotel or convention center sales experience preferred.
. Must be willing to travel.

To apply, visit our Web site: , job posting number
221166 or e-mail resume to At Sodexho, we
value workforce diversity. EOE, M/F/V/D.

Sodexho is the leading food and facilities management services company
in North America. Every day, our 125,000 employees work to improve the
quality of daily life for our clients and customers all over the U.S. We
offer a full range of outsourcing solutions to the corporate,
healthcare, government, and education markets, including food services,
housekeeping, groundskeeping, plant operations and maintenance, and
integrated facilities management.

6. Meeting & Event Planning Manager; Federated Group; Arlington Heights,

Federated Group provides food retailers, wholesalers, distributors, and
manufactures with private label programs and services including
brokerage, brand management, supply chain consolidation, and design. We
are currently looking for a dynamic Meeting & Event Planning Manager to
lead the development and execution of all corporate events, including
national trade shows.

The position is located at our Arlington Heights, IL headquarters
office. The successful candidate will be responsible for leading
competitive negotiations, planning, managing, and executing all aspects
of trade show and event planning, including leading a team, facilitating
internal and external communications, material staging, and securing
equipment and display purchases or rentals. He/she will facilitate
cross-functional communication and work with company leadership and
internal staff to ensure alignment of overall trade show program
objectives with business goals, from site selection to individual event
strategy. The successful candidate will educate and provide counsel on
trade show best practices. The Meeting and event Planning Manager is
responsible for staff supervision and budget management.

This role requires the ability to work in a fast-paced environment,
meeting deadlines, and multi-tasking. The desired candidate must have a
thorough knowledge and understanding of event planning intricacies, a
demonstrated ability to negotiate cost-effective programs with external
parties, resourcefulness, excellent creativity, along with strong
organization, problem solving, negotiation, and computer skills are
critical to the success of the candidate, as well as the ability to
travel overnights up to 40% of the time. This position requires a
minimum of 7-10 years tradeshow/event management experience.


Federated Group offers a comprehensive benefit package including a
competitive salary, paid time off, 401(k) plan,
Medical/Dental/Vision/Disability/and Life Insurance, Flexible Spending,
and Tuition Reimbursement.

Please forward your resume and cover letter with salary requirements to


Fax: (847) 632-8268

7. National Sales Assistant; Omni Hotels – Atlanta Global Sales Office;
Atlanta, GA

Omni Hotels is searching for a National Sales Assistant with experience
in our Atlanta Global Sales Office.

In this position you will be responsible for the following: interfacing
with internal and external customers; Delphi data management; large
volume of data input; general administrative duties to include routine
correspondence, communication, and filing; creating and maintaining an
organized filing system; monthly reporting; expense management; and
special projects as necessary.

Job Requirements:
Delphi experiences a plus; experience in a sales or administrative role
supporting multiple managers; strong computer skills required – must be
proficient in Microsoft Word, Excel, Powerpoint, and Outlook.

Must be highly organized and have the ability to multi-task.
Professionalism a must!

Salary Range:
$30,000 – $38,000 based on experience

Contact: Jon Mitchell

8. Catering Manager; Grand Hyatt Washington; Washington, DC

Responsibilities and skills required include:

-Soliciting, booking & coordinating meetings, events & food functions
within Hotel. Prefer someone who has at least three-four years Hotel
Catering Sales experience or Certified Meeting Professional (CMP).
-Reaching or Exceeding Quotas on Consistent Basis.
-Maintaining a high profile within local business/social community
through involvement in associations & service organizations.
-Assist Director of Catering in effectively implementing Marketing Plan.
-Coordinating with all hotel departments to ensure smooth operation
relative to groups utilizing hotel meeting facility.
-Assist in Training & Development of Staff at all levels within
Catering, Banquet & Convention Services.
-Constantly anticipating customer needs with a critical eye for
improving service & product quality.
-Assist in process of completing revenue forecasts & various reports.
-General computer competence required as well as knowledge of

Base Salary and Incentive Compensation with Excellent Benefits.
Affirmative Action Employer/EEOC/M/F/V/D, DFWP
Apply Online at
(Select Career Opportunities at this hotel at bottom of page and look
for position Job Requisition 815-4-9-06)

Contact: Scott Graham, Employment Manager

9. Senior Conference Coordinator; Information Systems Audit and Control
Association; Rolling Meadows, IL

ISACA (Information Systems Audit and Control Association) a Global IT
professional association located in the NW suburbs has an exciting
opportunity for an experienced senior conference coordinator
professional to coordinate administrative functions related to the
associations conferences and education programs. Successful candidate
will be forward thinking, self-directed, detail oriented, organized and
will work with and report to the Manager of Conference Administration.

Essential Functions:

. Create and Maintain speaker files and verification of speaker
. Customer service function of fielding and answering conference related
. Coordinate and maintain all proceedings documentation (i.e.
biographies, presentation materials, session schedules) and be
responsible for complete production of conference proceedings and
program guides.
. Coordinate and create processes towards distribution of conference
documentation(i.e. certificates, badges, sign in sheets, various
. Coordinate administrative functions of on-site office at conferences
. Coordinate all hotel arrangements for conference speakers, executive
staff and executive level members
. Verify all travel requests made through travel agency and serve as
organizations travel coordinator
. Coordinate all in-house board and committee meetings and other various
meetings at the direction of the Manager of Conference Administration
. Coordinate and maintain all conference exhibit and sponsorship
. Coordinate and communicate all follow-up correspondence with
exhibitors and sponsors
. Maintenance of all conference presentation materials
. Various administrative projects as directed by Manager of Conference
. Domestic and International travel required

Candidate will possess the following: Proven computer skills i.e.,
Microsoft Word, Excel and PowerPoint. Proven verbal/written
communication skills and excellent customer service and problem solving
skills are critical to this position. Basic knowledge of travel industry
terms and procedures. Must be flexible and have ability to work on
multiple projects. Must be internet literate. Must be a self-starter and
be able to work with little supervision. Association experience, a plus.

Education/Experience Required: Minimum of 4 years office
administration/coordination experience. Minimum 2 years conference and
travel coordination experience. Associates degree required. Bachelors
preferred. Domestic and international travel required.

Please send/fax/e-mail resume to:
ISACA- HR/Conference Coordinator
3701 Algonquin Rd.
Suite 1010
 Rolling Meadows, Illinois 60008
Fax: 847-253-0816
Please visit our web-site:

10. Membership/Conference Coordinator; Professional Pricing Society;
Marietta, GA

11. EVENT COORDINATOR; The Northern Virginia Technology Council;
Northern Virginia

Seeking talented, energetic individual for event planning in our
Programs department. This individual must be able to work with minimal
supervision and self-confidence.

The position reports to the Director of Programs and works closely with
high-level volunteer committee members as well as work with high
profile: members, events and outside logistical staff.


Coordinate weekly electronic event messaging to targeted audience,
complete event planning for high volume committee events, Assist
director on large Council events, Mid-level abilities to generate
PowerPoint presentations for large events, and the ability to keep on
track with multiple events and the ability to focus on very exacting

Fast paced work environment that is fun and flexible. Salary range based
on experience. Great benefits package.

As the event coordinator, you are required to plan and attend early
morning events and occasional evening events. This is an exceptional
opportunity to be a part of an exciting high-visibility position with
some of the areas top leaders.

This individual should possess top-notch communication skills, including
written, oral and electronic skills as well as attention to detail,
follow-through and execution skills. iMIS database experience a plus!
Proficient in Microsoft Windows environment.

Please respond with cover letter, resume and salary history to: or fax to Human Resources at (703) 318-0083. No
telephone calls please!

NOTES:  Local Residents Preferred (No Relo)

12. Meeting Planner; American College of Osteopathic Emergency
Physicians; Chicago, IL

13. Meetings Manager; Air & Waste Management Association; Pittsburgh, PA

14. Sales Associate/Director; Plann-It Meetings & Events; San Diego, CA

Well-established, San Diego-based Plann-It Meetings & Events is
completing a major re-branding and positioning plan and seeks a highly
energized and successful Director or Associate of Sales to build new
client business, beyond the company's current roster of local and global
clients. Plann-It has experienced double-digit growth during the past
four years – without a dedicated sales program. Just imagine the sales
explosion that could happen with a real selling machine! A combination
of both inside and outside sales experience is sought – Meetings,
Events, Hospitality, and creative-A/V sales experience is highly

Enjoy the support and backing of telemarketing, marketing and business
support staff, plus working in a very positive and low-key environment.
The professional we seek must: o Grow current and drive new business
revenues in a very competitive, but opportunistic market o Generate and
close deals o Meet or exceed all sales objectives o Assist in the
development of a formal Sales Plan o Actively contribute to the overall
Strategic and Annual Business Plans of the company o Develop and manage
call reports, prospecting results, and provide overall activity summary
o Participate in key association networking meetings and support company
exhibitions on-site o Work in collaboration with in-house marketing team
to develop appropriate opportunities to maximize the visibility of the
brand and increase the outreach to professional trade organizations

He or she must have: . Minimum 5 years combined experience in some or
all of the following areas: o Corporate Meetings & Events Management or
Sales o Hospitality or Venue Sales o Audio Visual Production or Creative
services . Current and past sales relationships with California and
Nationally-based corporations that he/she can draw upon to build an
incremental client base . A four-year college degree from an accredited
university . Exceptional communication skills, both verbal and written
at the senior and executive management levels, with the ability to close
the deal . Experience making presentations and proposals, including RFIs
and RFPs . Cool and calm demeanor working in a fast paced and exciting
environment with other professional colleagues . Working knowledge of
data mining and contact management software (ACT) along with MS Office
Suite . The tenacity and resilience when needed to make cold calls and
to manage telemarketers as part of your arsenal of selling tools

Depending on level of sales experience and the ability to grow new
business, we offer a Strong Annual Base ($55-$70,000) and tremendous
up-side potential for commission based on new sales. It's really up to
you and your ability to produce.

Additionally, we offer: o Medical Benefits o Expense Account o Mileage
Reimbursement o Valuable Association Networking Memberships

1. E-mail your cover letter and resume as an attachment in word .doc or
Adobe .pdf format to:

2. Please include the following information: . Current employer . Title
or position . Current responsibilities . Current compensation

3. In your cover letter, please provide a succinct summary of: a. The
client experience that you deemed your most successful selling
experience & why b. The client selling experience that disappointed you
most & why c. Why you are interested in this opportunity

We know how valuable your time is, so we will confirm receipt of your
information to us as soon as possible. If your qualifications and
experience closely match our best candidate profile, we will contact you
to set up an interview.

Thank you for your interest and best wishes in your career development.

15. Assistant Director of Operations; PRA Destination Management; Costa
Mesa and Los Angeles, CA

PRA Destination Management is a full-service DMC working with clients
for over 25 years nationally. Our employees are innovative, caring,
ethical, creative, and dedicated professionals. We are looking for an
Assistant Director of Operations to join our team in Orange County/Los
Angeles. This position is responsible for assisting the Director of
Operations in managing the operations activities of two offices (Orange
County and Los Angeles) so that contracted programs are completed as
scheduled and within quality standards and cost objectives. Is
responsible for exceeding client expectations and superior service
1. Assumes the role of the DOO when the DOO is not available.
2. Responsible for operating complex programs.
3. Directs and operates programs that promote client retention.
4. Responsible for training of Operations Manager(s) (1), (2), Senior
Operations Manager(s), Operations Coordinator(s), and administrative
office staff. Must know the duties and responsibilities of all staff
that they supervise. Provides guidance to staff to find solutions to
challenges/opportunities that arise on a daily basis.
5. Together with the DOO, develops training and motivation programs for
the Operations Department staff.
6. Responsible for assisting in the office and PRA reaching their
financial goals through effective cost control of programs.
7. Develops business relationships with supplier/partners, negotiating
rates and contracts with them.
8. Provides analysis of programs and assigns programs according to skill
level of staff.
9. Responsible for scheduling department meetings, developing agenda,
and communicating schedule of meetings. Participates in daily, weekly,
monthly and annual team, department and company meetings, taking a
leadership role as required.

Our successful candidate must have three or more years experience
operating and managing programs for a successful DMC or related business
in the hospitality industry. College degree in Business Management,
Project Management or related degree is helpful. Must have knowledge of
human resource laws, regulations and strong background in employee
relations and training in a diverse work environment. Knowledge of
industry trends. Must be able to develop department strategically in
areas of business development, budget development, and employee
development. Must be able to define and document complex program
requirements. Must be able to work flexible hours, including evenings,
weekends and holidays and able to travel to different Orange County and
Los Angeles venues, client sites, and PRA offices as needed. Must
understand the sales process for a DMC and support sales process through
active participation in industry networking, site inspections, and
client relations.

Please forward cover and resume to Ann Fitzgerald at

16. Director of Catering; Heartland Hotel Corp; Southlake, TX

Director of Catering/Meeting Services at full service Hilton located in
the city of Southlake, Texas in Southlake's Town Square. Oversee
Catering and Meeting Service department. This position reports directly
to the DOSM.
Achieve hotels monthly and annual revenue/profit goals.
Lead, develop and coach Catering/Meeting Service Team.
Proactive selling required
Establish client base of organizations, social and corporate through
direct outside and inside sales effort
Develop and maintain relationships with key clients
Negotiating food and beverage pricing, meeting room rental, function
space, room rates and hotel services
Conduct site tours of property/entertainment when necessary
Ability to work flexible hours weekday/weekends
Development of quarterly and annual action plans.
Required Qualification     
Must have prior Director of Catering and Meeting/Convention Service
Experience in a hotel. Communication skills are utilized a significant
amount of time when interacting with others; demonstrated ability to
interact with guest, employees and third parties that reflects highly on
the hotel, the brand and the Company. Must present a very polished and
professional appearance. Knowledge of forecasting, budgeting, setting
annual, quarterly action plans a must. Through knowledge of P&L, Star
Reports needed. Problem solving, motivating, organizational and training
abilities are used often. Ability to travel on a limited basis, attend
trade shows, before and after hour functions. This position will need to
be flexible as work nights, weekends and/or holidays will be necessary
at times.
Minimum High School diploma
BS preferred or minimum of 7 years hotel experience. Minimum 2 in
Directors role

send resumes to

17. Events Coordinator, Field Marketing; Google Inc.; Mountain View, CA

The award-winning Google search engine is coming to a trade show or
event near you. We have an immediate need for a high-energy, experienced
event marketing professional to manage external events nationwide. The
ideal candidate has a proven record in developing effective
event-marketing programs, is detail-oriented, thrives under pressure,
loves to travel and has a passion for event logistics and tactics.
  Responsibilities   * Help support the event team's strategic planning
initiatives for all external events nationwide (mostly focused on
industry tradeshows, Google-sponsored conferences and seminars, client
appreciation events and other Google hosted events).
* Event budget and event calendar management for assigned projects.
* Assist with event production and logistics from development of
content, promotions, presentations, graphics/multimedia and other
event-related marketing materials, to technical projects, such as
audio/video production, lighting, and staging.
* Analyze programs for effectiveness and conduct post-event reporting
and ROI analysis.
* Identify new event marketing opportunities based on industry trends
and competitive research.
* Interact with vendors, partners, company executives and a wide range
of functional groups within Google.
* Travel nationwide to support onsite execution and management of event.
  Required Qualification   * BA/BS Degree.
* Minimum of 2-5 years experience in a similar event management role.
* Must be self-motivated, articulate, and possess excellent verbal and
written communications skills.
* Strong interpersonal skills and ability to participate on
interdepartmental teams.
* Exceptional budget management, negotiation, and organizational skills.
* Ability to work smart in a fast-paced, high-growth environment.
* Ability to think, plan and execute resourcefully.
* Must have ownership of work and be a proactive thinker.
* Must be willing to travel and work long flexible hours.

About Google:
Google's innovative search technologies connect millions of people
around the world with information every day. Founded in 1998 by Stanford
Ph.D. students Larry Page and Sergey Brin, Google today is a top web
property in all major global markets. Google's targeted advertising
program, which is the largest and fastest growing in the industry,
provides businesses of all sizes with measurable results, while
enhancing the overall web experience for users. Google is headquartered
in Silicon Valley with offices throughout North America, Europe, and
Asia. For more information, visit

Google is an Equal Employment Opportunity/Affirmative Action Employer

For immediate consideration, please apply at this URL: Events
Coordinator, Field Marketing – Mountain View

18. Senior Meeting Planner; BCD Meetings & Incentives; San Jose, CA

Are you looking for a new and exciting opportunity in San Jose with a
company that works hard, but knows how to have fun, too? Proud of our
fundamental commitment to our employees, you'll find that we have a
distinctly different company culture. And we offer EXCELLENT TRAVEL

BCD Meetings & Incentives (BCD M&I) is an operating unit of BCD Travel
the third largest travel management company in the world. BCD Travel
operates in 96 countries on five continents, with $12 billion in total
sales and a combined worldwide workforce in excess of 12,000. BCD M&I is
a division within BCD Travel that employs approximately 500 employees
worldwide specializing in meetings, incentives, conferences and events.
To find out more about our company, check us out at

We currently have an exciting opportunity available for a Senior Meeting
Planner position located in San Jose, California. The Senior Meeting
Planner is responsible for the development, planning and overall
operational execution of meetings, incentive travel programs, and/or
special events for one customer. The Senior Meeting Planner works on a
variety of programs simultaneously and serves as the day-to-day planning
contact for the respective client. This position is responsible for such
duties as hotel space sourcing, contract negotiation, website
development, attendee management, meeting planning, coordinating group
air travel, and final program billing. In addition to program
management, they will be responsible for motivating and providing
support to one (1) client dedicated Meeting Planner.
-Work with Client to develop, coordinate and implement travel program
agendas and itineraries
-Source hotel availability based on program specifications
-Negotiate and contract hotel space and vendors (ground transportation,
entertainment and décor elements via preferred Destination Management
Companies and/or direct vendors)
-Ensure all programs are registered and tracked properly in the meeting
technology system
– Continually monitor staff alignment and organization to ensure the
highest levels of customer service, efficiency and productivity
-Update SOP documents as needed to ensure all processes are current
-Interact with Vice President, Meetings Management as required to
provide leadership and address operational issues in a proactive manner
-Effectively manage one direct report, providing training and skill
development based on job function
-Responsible for program data management/registration process, data
integrity and client reporting. Ensure data reconciliation is complete
and accurate
-Prepare final program billing, reconcile supplier payments, and track
client payments
-Minimal travel required
Required Qualification     
-Minimum of 5 years experience in planning incentives, meetings and/or
special events
-Minimum of 2 years experience in client management
-Minimum of 2 years experience managing outside vendors, sourcing and
negotiating contract services
-1-2 years supervisory or team lead experience preferred
-Previous experience in simple web development, final billing and
attendee management preferred
-Proficiency in Microsoft Office applications and database management
-First hand experience of domestic and international group travel
-Bachelor's degree preferred
-CMP certification preferred

To express interest and apply for this position, please email your
resume and salary history and requirements to or fax
to (404) 923-6293. We are an Equal Employment Opportunity Employer.

19. Convention & Visitor's Bureau Sales Manager; City of Frisco; Frisco,

Under general supervision of the Convention and Visitor's Bureau
Director the Sales Manager is responsible for soliciting and booking
conventions, meetings and trade show business for the Frisco Convention
and Visitors Bureau.
Bachelor's Degree in Marketing, Public Relations, Hotel Management or
related field plus three (3) years experience as a convention sales
manager with a convention and visitor's bureau or a convention hotel or
equivalent combination of education and experience.
Salary $3,723.20 minimum – $4,468.53 midpoint/DOQ Benefits
Marla Roe
City of Frisco
6101 Frisco Square Blvd.
Frisco, TX 75034
972-292-5229 (fax)

20. Seminar Coordinator; Hanley Wood, LLC; Washington, DC

Hanley Wood Business Media is seeking a seminar/registration coordinator
at our Washington, DC headquarters to coordinate the registration,
sponsorship and administrative processes for our 30+ conferences and

Job description:
1.) Coordinate department registration process:
*Prepare regular registration attendance and revenue reports for
*Monitor registration company to ensure the registration process is
functioning properly
*Work with vendor to provide accurate, on-time event badges
(proofreading skills required)
*Create accurate, up-to-date pre and post event attendee lists
*Coordinate accurate, timely financial reports from the reg company to
the internal accounting dept.
*Manage onsite registration process for
attendees/sponsors/speakers/staff (including oversight of temp workers
or management of all onsite registration functions as needed)

2.) Coordinate sponsor logistics:
*Act as liaison between sponsoring companies and internal teams
(sales/seminar/ marketing/accounting)
*Collect and confirm accuracy of sponsor logos and materials
*Coordinate signage production for conferences
*Maintain scheduled communication program with sponsors (emails and
phone, to provide information packets, sponsor attendee lists, and
logistics information)
*Review internal revenue report each week for accurate sponsorship and
revenue counts

3.) Administrative functions:
*Process and record invoices promptly and accurately.
*Keep dept. systems and records up-to-date and accurate
*Manage all jobs through internal job management system (Clients &
*Issue purchase orders for all vendors/expenses
*Reconcile POs to invoices/provide team with invoices and expenses in a
timely manner
*Keep conference and process guides up-to-date
*Participate with seminar group in efforts to improve processes and
solve problems

Required Qualification     
1-2 years of meetings experience

Computer skills (MS Office)

Customer service experience

Ability to travel
Bachelor's degree

21. Manager of Events; Arby's Foundation, Inc.; Atlanta, GA

This position requires an individual who can creatively and efficiently
maximize all of the Foundation's assets in order to supervise the
implementation and operation of Foundation events (e.g. Arby's Charity
Tour) while building and strengthening relationships with charities,
local committees, franchisees, Foundation and Arby's Restaurant Group
staff. The candidate must possess a variety of competencies including
superior customer service skills, strategic planning, negotiating
skills, meticulous follow-through, comprehensive organizational skills,
acute attention to detail, superior judgment and a reliable business
– Manage team of event coordinators to facilitate first-class
on-the-ground execution of events and cultivate sense of accountability
– Determine resource requirements (e.g., staffing, funding, equipment)
based on business objectives or operational needs
– Ensure that organizational systems (structure, processes, information,
technology, people, budget, and time) are in place to support the
accomplishment of short and long-term business objectives
– Analyze situations and take action to remove strategic and cultural
barriers or obstacles that keep or could keep work in your area of
accountability from being completed as committed
– Ensure direct reports have clarity about their roles and
– Delegate work assignments and tasks to appropriate individuals,
providing sufficient direction so desired business outcomes can be
– Communicate status of work to appropriate parties in order to keep
them informed and involved
– Ensure priorities are handled effectively by modifying plans and
actions in your own area of accountability
Required Qualification     
– Communicating requirements in advance to appropriate departments or
outside vendors and following up to ensure that corporate standards of
quality and service are met
– Solid time management, organization and prioritization skills; ability
to work with little or no direct supervision
– Excellent customer service orientation and focus on customer
satisfaction required
– Strong leadership and people skills, plus the ability to build and
foster a team environment desired
Core Competencies:
– Drives Innovative Business Improvements: Develops new insights into
solutions that result in organizational improvements; promotes a work
environment that fosters creative thinking, innovation and rational
– Balances Immediate and Long-Term Priorities: Seeks to meet critical
objectives while considering the impact of those decisions and
activities on the ability to achieve long-term goals.
– Delivers Results: Focuses on the critical few objectives that add the
most value and channels own and others' energy to consistently deliver
results that meet or exceed expectations.
– Imports and Exports Good Ideas: Relentlessly seeks, shares and adopts
ideas and best practices in and outside the Company and embraces change
introduced by others.
– Develops and Inspires Others: Builds and maintains relationships that
motivate, guide, and/or reinforce the performance of others toward goal
accomplishments. Develops self and others to improve performance in
current role and to prepare for future roles; seeks and provides
feedback and coaching to enhance performance.
– Lives the Values: Demonstrates the values of the Foundation through
words, actions, and by example; fosters an environment that reflects the
values of the company.
Bachelor's Degree with seven plus years of event operations experience
– A minimum of five years supervising full time employees
– Experience with deadline driven environment
– Strong communication skills and attention to detail
– Ability to work as a member of a team
– Capacity to manage multiple projects simultaneously
– Proficient in Microsoft Office
– Project Management: Ability to manage projects to ensure successful
delivery (on time, within budget, meeting agreed upon success criteria)
to establish clear goals and accountabilities. Also includes the ability
to develop project plans, allocate resources, identify potential
issues/risks and develop contingency plans.
– Negotiation: Exploring alternatives and positions to reach outcomes
that gain all parties' support and acceptance; striving for outcomes
that are a win-win for all parties involved.
– Determining Financial Impact: Understanding the financial consequences
of decisions; understanding economic value for the system; acting as an
owner of the business and making decisions that ensure long-term value

Submit Resumes to:

22. Program Manager; HRG North America; Montreal, QC, Canada

HRG North America understands that our business is only as strong as our
people and we are committed to providing a stimulating and rewarding
work environment where every employee is recognized and rewarded for
their achievements. We invite you to become part of the success! We have
an immediate opening for a Program Manager in our Events & Meetings
Management division.
Research hotel/venue availability for meetings/events
Negotiate rates seeking added value enhancement opportunities
Blocking space and confirm all requirements with suppliers (hotel,
venue, ground transportation, DMC etc.) and send confirmation of details
to client
Accurate preparation of budget and fees for client
Provide high level of customer service to client contact and
Ensure VIP arrangements are prioritized and expertly handled
Timely and accurate submission/reporting of all required administrative
Timely and accurate preparation of program reconciliations
Process reconciliations and supplier payments within 30 days
Assist other team members as required
Contribute to the ongoing process improvements of the department
Adhere to departmental processes and procedures
Be respectful of the client policies and procedures
Booking and coordination of delegates for national and international
medical conferences
Required Qualification     
Minimum 4 years meeting planning or related experience
Ability to negotiate effectively
Ability to prioritize and manage multiple tasks simultaneously
Excellent organizational skills and attention to detail
Ability to work effectively within a team environment and accept
Superior written and verbal communication skills
Knowledge of Microsoft Word, Excel, Access, PowerPoint and e-mail
Creativity and flair for hospitality an asset
Able to build and maintain strong working relationships with clients
Assist in development of operational improvements
Bilingual language skills required
Pharmaceutical industry is required

Qualified and interested applicants should send their resume directly to

23. Account Management; Octagon; Atlanta, GA

Octagon is the premier global sports and entertainment marketing
division of The Interpublic Group of Companies, one of the world's
largest advertising and marketing communications groups.

We are proud to have been ranked the Number One agency in corporate
consulting and marketing services by Sports Business Journal in 2006.
Many of the world's best-known, blue-chip brands turn to Octagon's
Consulting group when they need to develop and implement strategic,
targeted and highly-measurable marketing programs. We possess
unsurpassed experience helping companies derive maximum leverage from
their sponsorships of many of the world's most compelling event

Our ATLANTA office is actively seeking to add five marketing
professionals to staff in fourth quarter 2006/ first quarter 2007. If
you have one to six years full-time event marketing experience in
on-site hospitality (including ticketing, on-line registration and
database management, staff supervision and budgeting), a specialization
in motor sports, an interest in golfing events, experience negotiating
hotel, venue and catering contracts, and are located in or interested in
moving to Atlanta (we do not offer relocation assistance), please
forward your resume, a cover letter describing your related experience
and career expectations, salary history and desired salary to our Human
Resources Director, Margaret Judge, at

For more information on Octagon, please see our web site
( and specific job postings (

We are proud to be an Equal Opportunity Employer.

Please forward your resume, a cover letter describing your related
experience and career expectations, salary history and desired salary to
our Human Resources Director, Margaret Judge, at

24. National Sales Manager – Sports and SMERF Market; Providence Warwick
Convention & Visitors Bureau; Providence, RI

Responsible for generating qualified leads and bookings for Sports and
SMERF market, with particular emphasis on generating business during off
peak periods.
Four-year degree from an academic institution, business or hospitality
preferred. Three years minimum of hospitality industry sales or sports
management experience. Possess excellent communication skills. Willing
and able to work/travel evenings, weekends, and holidays based on client
and office demands. Good working knowledge of meetings technology,
experience with D3000 and MINT a plus. EOE
Commensurate with experience. Includes base salary and bonus program
with excellent benefit package.
Neil Schriever
Providence Warwick Convention & Visitors Bureau
One West Exchange Street
Providence, RI 02903
4014560237 (phone)
4013512090 (fax)

25. Vice President of Sales; Austin Convention & Visitors Bureau;
Austin, TX

Develop annual sales plan & manage sales team. Maintain relationships
w/internal & external partners. Develop sales strategies. Maintain
annual budget, monitor sales production & economic impact data.
Proven sales leadership w/excellent communication/organization skills.
Bachelor's degree or equiv exp. 5 yrs sales exp (CVB required; CVB &
hospitality preferred) 3 yrs sales mgm't exp. Strong leadership &
supervisory skills, to attain sales goals. Must manage multiple ongoing
Salary commensurate w/exp; excellent benefit pkg and negotiable relo
expenses. Email letter, resume & salary requirements to No phone calls, please.
Austin Convention & Visitors Bureau
301 Congress, Suite 200
Austin, TX 78701
512/583-7307 (fax)

26. Vice President/Chief Sales Officer; Rockford Area Convention and
Visitors Bureau; Traverse City, MI

A CVB that has developed a strong reputation in the sports event market
and has a growing meetings business is seeking a savvy executive. This
is an opportunity to simultaneously create new business while mentoring
the sales team.
Successful candidates will need to distinguish themselves as an
executive leader with vision, maturity, confidence and demonstrated
sales success. The successful candidate will join the executive team and
CEO as catalysts of change, furthering the progressive reputation of
this CVB. Sales professionals from the CVB industry and the lodging
industry are encouraged to submit their résumés.
Commensurate with experience
Craig Molitor
109 South Union Street, Suite 305
Traverse City, MI

27. VP Partnerships and Alliances; Washington DC Convention and Tourism
Corp.; Washington, DC

VP of Partnerships & Alliances is responsible for developing and
executing a sponsorship sales strategy to generate new revenue sources
required by the Washington, DC Convention & Tourism Corporation (WCTC)
to reach its goals and fulfill its mission as the destination marketing
organization for the nation's capital. The VP oversees partnerships with
nearly 1,000 businesses representing revenues of $1.5 million annually
1. Minimum five to ten (5-10) years progressive experience in corporate
marketing sponsorship sales.
2. Bachelor's Degree (B.S./B.A.)
3. Excellent communication skills.
4. Technical proficiency with MS/Office and destination management
Chere Sanders
Wash Conv and Tourism Corp
901 – 7th Street, NW
4th Floor
Washington, DC 20001
202-789-7035 (phone)
202-448-8593 (fax)

28. Account Manager, Destinations; The Map Network; Washington, DC

. Develop strong relationships with CVB and DMO clients
. Manage production of interactive and print maps for multiple clients
. Communicate production requirements and timelines to clients
. Work closely with production department to keep projects on schedule
. 2-5 years experience managing complex account relationships
. Experience working with destination marketing or events a plus
. Excellent interpersonal and communication skills
. Strong organizational and problem-solving skills
. Familiarity with database functionality
. Ability to multi-task in a fast-paced environment
. Excellent attention to detail
. 4-year college degree
$35-$45K, dependent on experience.
Jeannie Page
The Map Network
827 Seventh St., NW
Washington, DC 20001
202-898-1008 (phone)
202-898-1005 (fax)

29. Executive Director; Jefferson City Convention and Visitors Bureau;
Jefferson City, MO

Seeking an executive director to lead the efforts of our convention and
visitors bureau in marketing Jefferson City, Missouri as a tourist
Desirable experience includes: direct marketing, proven managerial
skills with an emphasis on personnel, budget management, grant writing
and administration, policy administration, hospitality experience,
college course work in marketing, business administration, hospitality
or similar field. Various computer skills and knowledge needed. Verbal
and written communication skills are a must.
Salary and benefits package available. Submit cover letter and current
resume by December 1, 2006.
Search Committee
Jefferson City Convention & Visitors Bureau
213 Adams Street
P.O. Box 2227
Jefferson City, Missouri 65102
573-632-2820 (phone)
800-769-4183 (alt. phone)
573-638-4892 (fax)

30. Director of Human Resources; Woodberry Events, Inc.; San Francisco,

Woodberry Events, Inc., a premier corporate event planning company, is
looking for an experienced and talented leader to head our HR
department. Awarded “Best Places to Work” in 2004, Woodberry Events,
Inc. (WEI) is known for its precise execution of corporate events.
Founded in 2002, WEI provides a work environment that is engaging,
rewarding and dynamic.

The primary roles of the Director of Human Resources are recruiting,
hiring, and the implementation of policies, programs, and procedures to
meet strategic organizational needs. The DHR advises executive
management and employees on issues, manages compensation, benefits,
staffing, affirmative action, employee relations, health and safety, and
training/development functions. The DHR also manages conflict
resolution, team building, employee skill assessment, and career

Areas of Responsibilities

. Maintain a thorough understanding of employment law applying to
company of 60+ employees (i.e., FMLA, FLSA, COBRA, CFRA, PDL, etc.);
. Manage and implement human resources activities including, but not
limited to: recruiting, new hire orientation, compensation analysis to
ensure competitive edge, promotions, personnel file compliance, and
termination process.
. Manage the company's employee benefit plans to guarantee a competitive
edge within the market for recruitment and retention purposes.
. Ensure that uniform standards of compensation, working hours,
overtime, vacations, leave of absence, severance pay, holidays, and
related policy areas are maintained and equitably granted. (Compensation
and severance pay are handled in coordination with Accounting/Payroll.)

Employee Relations & Appraisal
. Oversee employee relations and plan for, anticipate, and resolve
compliance issues.
. Ensure equitable and competitive salaries for employees through a
structured compensation and performance appraisal program.
. Manage, in coordination with department managers, all employment
transactions (i.e., new hires, promotion, transfers, merit increases,
and terminations) in accordance to employment law, company policies and
business need.
. Update the Employee Handbook as needed to reflect ever-changing
employment laws that impact the business (both state and federal
knowledge of employment law is essential).
. Provide guidance to management and employees on all HR issues; provide
suggestions of initiatives to promote good employee morale (be the
“morale officer”).
. Coordinate/draft and drive the “messaging” of any changes in
organizational structure, policies, etc.

Facilities Management
. Oversee and manage office staff to:
o Order, schedule, and coordinate installation of additional
workstations and office furniture to support the growth of the business
(recently expanded to another floor).
o Build and maintain strong facility vendor relationships for prompt
response to facility needs.
o Serve as a liaison between WEI, property management and building owner
regarding facility issues, and establish/maintain excellent rapport with
all parties.
o Oversee HVAC, electrical, plumbing, and other facility-related
maintenance for the office space.
o Oversee ordering and inventory of office and kitchen supplies.
o Ensure that office equipment is in working condition.
o Manage all shipment and mailing (i.e. postage machine, mail
distribution, FedEx and UPS agreements, etc.)
o Maintain and manage phone and security systems (with IT)
o Set up new hire workstations. Coordinate with IT to ensure set up of
computer, telephone, etc. prior to start date.

Recruiting & Hiring
. Screen and interview for non-exempt and exempt positions.
. Maintain job descriptions database, ensuring up-to-date descriptions
for all jobs within the organization.
. Conduct pre-employment tests and reference checks.
. Provide training and guidance to hiring managers on policies, process,
and regulatory issues.
. Make recommendations for hiring decisions.
. Place employment advertisements.
. Produce offer letters and new hire documentation.
. Work with executive management team on organizational growth plan,
capability and needs analysis.
. Assist department/hiring managers with department growth plans.

Strategic Development
. Act as a decision maker on macro issues within company.
. Assist in developing long-range goals and strategic plans for company.
. Manage and control overall department budget.

Training & Development
. Assess training requirements of employees and management team.
. Create programs to meet career development needs.
. Plan and administers training programs as required.
. Evaluate effectiveness of training programs.

. Provide training and recommend equipment needed to ensure ergonomic
health of employees.
. Complete ergonomic workstation and behavior evaluations as needed.
. Escalate any ergonomic issues as appropriate.

Required Qualifications:
. A minimum of a Bachelor's Degree in HR Management (or related field).
. Additional (recent) course work, seminars, and/or certifications in HR
Management, Employee Relations, Employment Law, and Benefits
. Minimum of 5+ years of progressive HR generalist experience,
preferably in an entrepreneurial environment (candidates must have
worked with small businesses).
. Minimum of 2+ years of recruiting experience – manage the process from
Internet posting through to new hire orientation (Internet recruiting
savvy, effective interview skills, salary research, reference checking,
background screening, etc.)
. Minimum of 1-2 years of facilities management working directly with
property management and related vendors.
. Minimum of 2 years of supervision (at least 1 year with manager-level
direct reports).
. PC proficiency – Advanced skills in Word, Excel and Internet savvy
(FileMaker Pro a plus).
. Ability to work in a fast-paced and constantly changing environment
with a smile!
. Ability to work with highly confidential information.
. Excellent judgment and exemplary high level of discretion.
. Problem solver with exemplary attention to detail and follow up to
resolve issues effectively and efficiently.

All interested and qualified candidates should email their cover letter,
salary requirements and resume to Please
enter “Director of HR” in the subject line. No phone calls please. Thank

31. Tourism-Events Director; Walterboro-Colleton Chamber of Commerce;
Walterboro, SC

The director is responsible for the development and implementation of
plans and strategies to attract visitors to the Walterboro area; reports
to and works with the Walterboro Area Tourism Council to implement its
annual program of work.
Preference given to applicants with experience in the
tourism/hospitality industry and who have any combination of education
and experience in communications, hotel management, tourism, sales,
marketing or a related field. Must possess the ability to establish and
maintain effective working relationships with a wide range of public and
private organizations. See web site for more information
Salary is based on experience.
David M. Smalls
Walterboro-Colleton Chamber of Commerce
P.O. Box 426
109 Benson Street
Walterboro, SC 29488-0021
843-549-9595 (phone)
843-549-5775 (fax)

32. Executive Director; Mahoning County Convention and Visitors Bureau;
Youngstown, OH

Responsibilities:   Executive Director, Mahoning County Convention &
Visitors Bureau. Proven success in developing strong working
relationship with diverse constituencies and good track record in
financial management. Preferred significant experience in the
destination-marketing field.
Minimum requirements: Bachelor's degree and/or 3-5 years of experience
in marketing and public relations.
Salary commensurate with experience and qualifications, within a range
of $40 – $60,000.00.

Filing deadline: No later than 4:30 PM, November 27, 2006 to Mahoning
County Human Resources office, 21 W. Boardman St., Youngstown OH 44503,
330-740-2130 EXT: 7112 or
Dr. George McCloud, Pres.
Mahoning County Convention and Visitors Bureau
21 W. Boardman St.
Youngstown, OH 44503
330-740-2130 (phone)
330-740-2193 (alt. phone)
330-740-2006 (fax)

33. Sports Marketing Executive; Chicago Southland CVB; Lansing, IL

.Provide dynamic and assertive sales performance with targeted sports
groups .Identify and encourage local members with affiliations to groups
to assist in extending an invitation to their group to host their future
event(s) .Assist with development of new sporting venues .Work in
conjunction with the Chicago Southland Sports Council
Minimum five years of experience in the convention/sports markets;
willingness to travel; excellent oral & written communication skills; a
college degree preferred in marketing, sales, tourism, communications or
compatible field; Prior bureau sales experience preferred.
Salary commensurate with experience. Send cover letter, resume, and
salary requirements
Mary Patchin – Director of Sales
Chicago Southland CVB
2304 173rd Street
Lansing, IL 60438
708-895-8200 (phone)
708-895-8288 (fax)

34. Events Manager for Government Roundtables, Americas; The Economist
Group; New York, NY

The Government Roundtable (GRT) Event Manager's role is to coordinate
all the pieces of GRT logistics to ensure the GRT Programme Manager's
vision is properly executed. The GRT Event Manager serves as the
operations component of the GRT conferences team – serving as the
liaison between the internal conferences team (programmes, marketing,
sponsorship sales) and external venues, event sponsors and speakers. In
addition, the Event Manager is to monitor and manage overall events

.Venue / site selection
.Event budgets and P&L statements
.Costs, invoices and liaising with Accounting
.Speaker relations and logistics
.Sponsor relations and logistics
.Vendor management
.Preparation of on-site documentation books and signage
.On-site event management

.BA/BS preferred or equivalent work experience
.Fluency in Spanish a must. Portuguese is a plus.
.At least 2-3 years “high-level” conference management experience,
ideally of working in cross-functional teams.
.Excellent project management, time management and organizational
.Experience with conferences in the Latin America market would be
.Demonstrable track record of managing event logistics on tight
.Strong accounting and budget management skills.
.A good understanding of The Economist Conferences brand and its
position in the marketplace.
.CMP certification is a plus.
.Experience from the hotel / property side of events may be helpful.
.A team player.
.Excellent customer service skills.

Fax:    (212)

35. Meeting Planner; Adecco; New York, NY

Job Description:

. Responsible for planning and implementing all program logistics for
Advanced Business Development, Wealth Management and IAS professional
development programs ranging in size from 75 to 450 participants. To
include: generating participant lists, speaker a/v needs, food and
. Create materials including, brochures, invitations, welcome letters,
nametags, PowerPoint templates and presentation binders.
. As the 'lead' planner for an event, works on-site to ensure that plans
are carried out as previously arranged, that all activities go smoothly
and that attendees receive outstanding service
. Responsible for database management which includes creating, imputing
and maintaining all participants as well as generating specific reports
as required

. Register group account, approve all participant deviations, and ensure
group account is paid. Act as day-to-day contact with meeting invitees
to keep them abreast of all program activities including, hotel
confirmation, travel arrangements and agenda
. Prepare and summarize program evaluations
. Maintain and update Internal Website with accurate program information
. Prepare and manage program budgets and timelines. Track and summarize
all expenses relating to each program. Submit final records and
accounting packet.

2 years Corporate Meeting Experience

. Successful candidates must be able to work in a team environment and
be able to handle multiple programs paying close attention to detail.
. Exceptional organizational, communication and interpersonal skills.
. Must have proven success in planning and organizing programs and
. Ability to work effectively with all levels of management, internal
clients and external clients.
. Proficient in Microsoft Office (Word, Excel, PowerPoint & ACCESS).

Possible Temp to hire for a major financial institution

Marya Ugolnik

36. Event Operations Manager; Frost & Sullivan; Rockville Center, NY

FROST & SULLIVAN, a Growth Consulting Company with nearly a 40-year
history of excellence, is seeking an Event Operations Manager for our
Rockville Center, Long Island office. Under the supervision of both the
Vice President, Business Development and the VP/ General Manager, this
position entails overseeing and organizing the smooth coordination of
event logistics for approximately 12-15 events per year.


. Management of the event planning staff
. Arrange and Manage On-Site and Off-Site Events
. Hotel, sponsor, speaker, attendee and exhibitor organization
. Negotiate with Vendors
. Oversee daily activities: data entry, accounting, graphic edits to
sponsorship marketing pieces, collection of ads and tabletop
requirements, gathering sponsorship and attendee information, processing
of new sales, collections, special projects.
. Work with graphics team on weekly brochure edits, event signage, year
round marketing pieces, web banners, special projects.
. Production, negotiation, and creation of premium items and signage for
event sponsorships and event logistics.
. Oversee shipping of all material to events.
. Write and assist in sponsorship marketing campaigns.
. Write copy for updates, sponsorship and event logistics and
. Demonstrate knowledge of event content.
. Correspond with sponsors regarding logistics, benefits, deadlines (ad,
hotel, registration), etc.
. Correspond with speakers and participants, regarding logistics,
benefits, deadlines (ad, hotel, registration), etc.
. Advise all endorsers of ad material specs, deadlines, and shipping
. Participate in conference calls to discuss upcoming events with
clients and internal F&S staff, including sales team and producers.
. Some travel required (4-7 weeks per year)

 At least 5 years in event planning, 1 year managing staff
 Ability to multi-task, negotiate, manage multiple people and
multiple projects, communicate with clients, hotels, and sales team.
 Must be organized and detail-oriented
 Must be team player and a problem-solver
 Must be cost conscious and be able to stay within budget

Please submit your resume to:
Reference code: Event Ops Mgr -RVC

Frost & Sullivan is an equal opportunity employer and is committed to a
work environment free from all forms of discrimination.

To learn more about Frost & Sullivan, please visit our web site at

To learn more about Frost & Sullivan's events, please visit our web site

37. Business Development Manager; Courtesy Associates; Washington, DC

Courtesy Associates is a recognized leader in delivering turnkey
conference, meeting and event management services worldwide. Our clients
benefit from the experience and continuity of our best-in-class,
senior-level staff, who are dedicated to serving government, academia,
technical and medical societies, corporations and foundations. We are
committed to working proactively, effectively and efficiently to exceed
client expectations, maximize budgeted dollars and deliver our clients
peace-of-mind. We are a wholly owned subsidiary of SmithBucklin, the
largest association management company in the world.

We have an opportunity available for a Business Development Manager. In
this role you will be responsible for sales and business development
efforts for Courtesy.

Essential Responsibilities:
.   Creating effective market development and sales programs and
activities that achieve Courtesy Associates' annual financial goals for
each of each business area.
.   Develops and implements initiatives that directly relate to the
achievement of financial goals.
.   Commits Value Added Contributions that fight for and positively
influence Courtesy Associate's Future.
.   Achieving quarterly financial objectives
.   Contributes to proposal development
.   Initiates personal, telephone and email contacts to new prospective
.   Works with each of the Business Unit Leaders to create tailored sales
programs for each of the respective businesses
.   Develops and maintains accurate and up to date records and files on
all sales activities
.   Presents monthly sales reports to the Courtesy Management Team meeting

.   Providing input to the annual business and financial planning process
.   Attaining planned quarterly financial results
.   Completing accurate forecasting of quarterly and annual financial
.   Participating in pricing strategies to win profitable business
.   Utilizing personal skills to win new business opportunities.
.   Creating and maintaining client information database
.   Develops and maintains professional relationships
.   Prospects and develops new leads
.   Arranges presentations to new client possibilities and utilizes
Business Unit Leaders
.   Attends tradeshows, participates in industry networking events, and
local events to solicit business
.   Does whatever is necessary, and works whatever time is necessary to
successfully achieve specified results.

.   5+ minimum hands-on individual sales years experience in marketing,
direct sales with personal revenue accountability, account management,
and business development experience.
.   High level of proficiency in organizing and implementing an effective
marketing/sales call plan, capturing and closing new business
opportunities, achieving sales results.
.   The successful candidate must be an aggressive self-starter able to
build a new effective program in a short period of time. There is no
existing program in place and the individual who fills this position
will be the first in 60 year history of Courtesy.
.   Prefer candidates with service sales experience to the following
market segments: federal government, commercial and the
medical/association/not-for profit types.
.   Excellent written, verbal and analytical communication skills
.   Strong proficiency in time management and organizational skills.
.   Ability to work independently in an entrepreneurial, fast paced
.   Bachelors degree required
SmithBucklin is proud to offer the following benefits which include but,
are not limited to: Medical, Dental and Vision Insurance, 401(k),
Tuition Reimbursement and Educational Assistance.

To learn more about SmithBucklin Corporation, please visit .
Please use the following guidelines to ensure your resume is quickly and
accurately processed:
.   Salary requirements must be included
.   Format resume as either a MS Word doc or pdf
.   E-mail preferred method of retrieval
We are an EOE M/F/D/V employer.
SmithBucklin Corporation
401 N. Michigan Avenue, Suite 2200
Chicago, IL 60611

38. Convention Manager; SmithBucklin Corp.; Chicago, IL

Our Chicago office has an opportunity available for a Convention Manager
with 5+ years association or corporate meeting planning experience. The
ideal candidate must have pre, on-site and post meeting planning
coordination for national and international meetings of 300+ attendees;
strong knowledge of US destinations and familiarity with international
destinations; experience in site selection and negotiating multi-hotel
contracts, packages, food & beverage; strong financial management and
experience working with volunteer committees.

Demonstrated Experience:

* Manage team members, and serve as key interface with other team
members, internal account team members, and external clients (vendors)
maximizing productivity and delivering high quality conventions/trade
* Ensure effective convention/trade shows as evidenced by early problem
resolution, positive attendee and Board feedback.
* Ensure critical deadlines and budgetary guidelines are adhered to, and
response expectations and quality standards are met.
* Demonstrate industry knowledge by contributing effective ideas to
client strategic planning and analysis processes.
* Oversee continuous communication between SmithBucklin units, clients,
vendors, and exhibitors to meet client needs.
* Develop and nurture good relationships with clients and outside
suppliers to enhance service, manage expectations, and respond to client
feedback in a timely and efficient manner.
* Provide direction on individual staff development. Appraise and
evaluate individual team member performance.
* Allocate people and resources to meet objectives and investigate and
implement ways to improve the efficiency of a service or operation.
* Coordinate staff representing other Business and Service Units within
the client team.
* Ensure work is within a prescheduled budget and is completed
expeditiously with accuracy and exceptional quality.
* Encourage and motivate direct reports to support SmithBucklin
initiatives and promote the development of peer relationships and
personal/professional growth opportunities.
* Create a good team spirit both with in the staff team and with the
client and provide leadership by encouraging cooperation and
communication between team members.
* Assist in acquiring new business by demonstrating SmithBucklin
reputation in the marketplace for professional knowledge, fiscal
responsibility, and buying power.


    * Bachelors degree required
    * Minimum 5 years experience in convention/tradeshow industry or
event/meeting planning; 2 years supervisory experience
    * PC experience with Windows operating system and a variety of
software programs (Microsoft Office, and/or exhibit software)
    * Excellent knowledge of industry terminology and trends
    * Ability to work as team leader, team member, and independently to
best serve client
    * High level of professionalism
    * Excellent written and verbal communication skills
    * Proven ability to sell ideas to Clients
    * Strong Time management and organizational skills (multiple
concurrent tasks)
    * Strong business negotiation, project, financial and strategic
management skills
    * Strong customer service skills

SmithBucklin is proud to offer the following benefits which include but,
are not limited to: Medical, Dental and Vision Insurance, 401(k),
Tuition Reimbursement and Educational Assistance.

To learn more about SmithBucklin Corporation, visit

Please use the following guidelines to ensure your resume is quickly and
accurately processed:

    * Salary requirements must be included
    * Format resume as either a MS Word doc or pdf
    * E-mail preferred method of retrieval

We are an EOE M/F/D/V employer.

Attn: Human Resources
SmithBucklin Corporation
401 N. Michigan Avenue, Suite 2200
Chicago, IL 60611
E-Mail: ChicagoHR@smithbucklin.COM

39. Account Manager; GES Exposition Services; Landover, MD

General Responsibilities:
. Coordinate and oversee tradeshow production and provide on-site
supervision at tradeshow venues for a variety of accounts as assigned by
the Director of Account Management.
. Responsible for the management of shows from planning stages through
collection of invoice, including: collaborating with clients to collect
information; floorplan management; writing work orders; overseeing the
creation, approval and distribution of service kits; working with
internal departments to ensure work orders are completed; overseeing the
set-up and tear down of shows; and generating show management invoices
and following up until collected.
. Act as a liaison with show management, exhibitors, hotel/convention
center staffs, production personnel, internal clients and ancillary
vendors with regard to all services and build working relationships with
. Ensure all tradeshows are produced within established budget
guidelines. Budget and fiscal responsibility on assigned events
including accuracy, forecasting and management onsite on the financial
aspect of events.
. Supervise and assist all show personnel assigned to Account Management
and all subcontractors as needed.
. Performs other duties as assigned and deemed necessary of the position
under the direction of the Director of Account Management.

College Degree required.
Knowledge of convention industry
2 years of tradeshow production or similar experience.
1 year of sales experience.

Contact: Julie Smith
Fax: 702-914-5024

40. Assistant Director, Meetings and Exhibits; American Association for
Cancer Research; Philadelphia, PA

Major Duties and Responsibilities:
.Planning, implementation, and managing of all meeting functions.
.Manages on-site logistics at meetings, conferences and workshops both
international and domestic.
.Solicit and secure proposals from potential sites; personally visit,
inspect and analyze the properties, and make recommendation to the
.Coordinates the execution of all conference meetings and workshops,
including financial, administrative, staff, production, hotel,
exhibition, promotion and registration arrangements.
.Serve as staff liaison with Director developing agendas, materials, and
meetings minutes.
.Schedule programs with hotels as assigned by Director, making initial
arrangements for function rooms and guest rooms and following up on
setups, staging, food & beverage functions and other physical
.Coordinate and communicate with speakers on logistics, housing,
audiovisual requirements, and handouts.
.Prepare written report on each program managed on site regarding hotel
efficiency, programs, etc.
.Coordinate and contract other related services including but not
limited to entertainment, audio-visual services, general services
contractors and catering.
.Manage other functions pertaining to group activities as they arise;
special receptions, banquets and meetings not held in conjunction with
the Annual Meeting.
.Advise and assist in development of program, budgets and supervise
expenditures, as related to all AACR meetings, conferences and workshop
.Work with Director to coordinate the activity of the Program Advisory
.Plan, contract and coordinate all arrangements for the Past President
/Board of Directors Dinner/VIP events held in conjunction with Annual
.Assist Director with oversight of the exhibition management contract
sales and logistical arrangements.
.Assist with the management of the departments Registration and Housing
.35% Travel required

Essential Skills and Knowledge:
.Ten years of meetings and/or exhibit management experience.
.Five years experience as a senior level meetings professional.
.Medical or Scientific Association experience helpful
.Non-profit experience or medical meeting background a plus
.Excellent verbal, written and interpersonal skills.

Education and Training:
.Bachelors Degree with a preference for a Masters Degree
.CMP or CEM a plus

Specialized Knowledge & Skills:
.Knowledge of policies and procedures pertaining to meetings and
exhibition management.
.Knowledge of the Meeting & Exhibits Industry as well as current trends
within the industry.

Computer Knowledge:
.Microsoft Programs

How to Apply

Please submit your cover letter and resume (including salary history)
Human Resources
P.O. Box 40138
Philadelphia, PA 19106
Fax: (215) 440-1045
Equal Opportunity Employer

41. Meeting Services Coordinator; Confidential; Rolling Meadows, IL

National medical association seeks a Meeting Services Coordinator for
its Rolling Meadows headquarters. Reporting to the Director of Meetings,
this person will support the meetings department in the scientific
program development, planning, coordination and execution of the
association's various meetings throughout the year. The successful
candidate will have a college degree and 2 to 3 years experience in
meeting planning, on-site execution, and vendor negotiations preferably
in a nonprofit, health care or convention hotel environment. Knowledge
of ACCME Standards helpful. Essential competencies include outstanding
communication skills, both verbal and written; the ability to prioritize
duties, maintain schedules, work within a fast-paced, professional
team-oriented environment and multitask with accuracy. Computer
proficiency in MS Outlook, Excel, Access and Word is necessary. Some
travel is required.

E-mail your cover letter with salary requirements and resume to Laura
Kelleher at or fax to (847) 378-0604. Consideration will
only be given to submissions with all three elements. No phone calls

42. Major Events Manager; Opportunity International; Oak Brook, IL

Opportunity International, the largest Christian microfinance
organization in the world, is committed to solving global poverty.
Serving more than 800,000 poor entrepreneurs in 29 developing countries,
Opportunity International provides small business loans, training in
basic business practices, counseling in personal development and other
financial services to women and men living in chronic poverty. Small
loans – sometimes as little as $50 allow poor entrepreneurs to start or
expand a business, develop a steady income, provide for their families
and create jobs for their neighbors.

We are currently seeking a Major Events Directorwho is responsible for
the successful execution of a variety of major events targeting
sophisticated individuals through the development of event strategies
and objectives, event fundraising goals and program content development.
The Director works with cross-departmental teams and the Major Events
Specialist to plan and execute events throughout the year.

. Serve as the lead planner on numerous major events each year,
partnering with internal departments to identify their needs, establish
event strategies, objectives and goals.
. Collaborate with key staff to establish event goals, define marketing
strategies relating to Opportunity's corporate goals and objectives and
enhance the public image of Opportunity International.
. Actively participate in the planning process of all events as well as
coordinate marketing communications and promotions for all major events
ensuring each event compliments Opportunity's brand.
. Develop and execute tactics, timelines, and evaluate results for each
major event.
. Responsible for creating, maintaining and reconciling budgets and
related financial reporting for each major event.
. Involved in developing program themes, speakers and entertainment,
printed materials.
. Source and contact potential speakers, serve as the primary contact
for major Opportunity event speakers, and develop and manage speaker
relationships in coordination with public relations and strategic
communications staff.
. Responsible for leading the various event planning teams in the
planning and implementation process for all aspects of all major events;
including scheduling of regular cross-departmental planning meetings and
meeting follow-up.
. Responsible for research and contract negotiations with third
parties/vendors including but not limited to hotels, AV companies,
destination management companies for rates and special concessions.

. Bachelor degree
. Certified Meeting Professional or equivalent certification preferred
. 8-10 years of expertise in meeting planning with extensive experience
in program development and management
. 5 years supervisory experience preferred
. Experience planning donor/fundraising events
. Experience managing several events simultaneously
. Proven negotiation and vendor management skills for dealing with
external resources
. Ability to analyze and solve problems
. Highly motivated, self-starter
. Capable of working independently and managing multiple priorities
. Ability to assess and prioritize workload in a deadline driven
. Strong organization skills and attention to detail
. Excellent communication skills, including interpersonal, written, and
. Excellent proofreading and grammar skills
. Strong computer skills including proficiency in MS Office (including
Word, Excel, Project, PowerPoint and Outlook), mail merges and database
. Committed to the mission and core Christian values of Opportunity

43. Director of Conferences; Industrial Designers Society of America;
Dulles, VA

Innovative design association in the Washington Dulles Airport zone is
looking for an experienced meeting planner to lead the planning,
execution and delivery of the organization's conferences, expo and
special events. Work with dynamic, creative volunteer leadership and
staff team to determine meeting requirements, explore options and
execute singularly excellent experiences that provide a healthy net
income for the Society. Guide long-term conference strategic planning
and site selection while working to get the most out of vendor
relations. Knowledge of all phases of event management including:
budgeting; site selection; hotel negotiations, program development and
scheduling, contract negotiations, food and beverage management, AV
capabilities and onsite event management.

Must be a Certified Meeting Professional (CMP) with a Bachelor's degree
or equivalent educational/professional experience and a minimum of seven
years of association meetings experience. Must have proven ability to
manage crises and a tight schedule while keeping an even keel, managing
resources and prioritizing time, with one staff responsible for discreet
but related programs. Will work on a team with marketing, communication
and finance. Knowledge of webcasting and experience planning and
conducting conferences with an international audience a plus. Ability to
maintain quality standards and meet deadlines in a fast-paced setting.
Excellent computer skills, including MS Office (Word, Excel, Access) and
iMIS applications. Some travel required. We offer excellent benefits.
Submit salary requirements with resume to

44. Trade Show Sales Manager; SmithBucklin Corp.; Chicago, IL

Our Chicago office has an opportunity available for a Trade Show Sales
Manager responsible for all client sales activity as it relates to
exhibit booth sales for multiple associations. This manager will serve
as an expert in the sales area and provide strategic sales planning for
associations, focusing on increased revenue as well as marketing and
value-add to the participating healthcare vendors.

Demonstrated Experience:

* Managing the tradeshow sales process including: prospecting,
reporting, strategic planning, and sponsorship package development
* Appraising and evaluating individual sales team member performance to
ensure sales projections are being met while provide direction on
individual staff development
* Selling multiple events incorporating both telemarketing and face to
face sales for exhibits and sponsorship
* Understanding tradeshow industry trends and leveraging that knowledge
to expand the brand of a show
* Recommending pricing, sponsorship packages and other marketing
* Developing time tracking tools to accurately monitor and report
billable hours
* Managing simultaneous goals/priorities effectively and efficiently
with excellent delegation skills.
* Developing and maintaining good working and strong business
relationships with internal and external clients
* Confidently selling the team's knowledge of the industry and show to
* Utilizing historical show feedback and successes to implement ideas
and improve processes

* Bachelor's degree from four-year accredited college/university
* Not less than 5 years of sales experience in trade show booth and
sponsorship sales
* Minimum of 2 yrs management experience
* Well versed on major healthcare industry trends as it relates to trade
show sales
* Travel as needed to conference and client meetings
* Excellent oral and written communication skills, including ability to
present/sell ideas, solutions and trends to Show Managers, Executives,
and Committees.
* Well versed and knowledgeable of major industry trends

SmithBucklin is proud to offer the following benefits which include but,
are not limited to: Medical, Dental and Vision Insurance, 401(k),
Tuition Reimbursement and Educational Assistance.
To learn more about SmithBucklin Corporation, please visit .

Please use the following guidelines to ensure your resume is quickly and
accurately processed:

* Salary requirements must be included
* Format resume as either a MS Word doc or pdf
* E-mail preferred method of retrieval

We are an EOE M/F/D/V employer.
Attn: Human Resources

SmithBucklin Corporation
401 N. Michigan Avenue, Suite 2200
Chicago, IL 60611

45. Meeting Planner; National Property Management Association; Tampa
Bay, FL

46. Meeting Planner; North Carolina Association of REALTORS; Greensboro,

47. VP, Chicago Office; Experient, inc; Chicago, IL

48. Contract Meeting Planners; Henry V; Western US

Immediate need for experienced Meeting Planners for 3 month roadshow.
Must travel Jan- March and attend training in early December.
Onsite Registration, Food and Beverage, and Customer Service.
Required Qualification     
5 + years experience

Please send resume and rates to


49. Director, Event Services; PartyLite Gifts, Inc.; Plymouth, MA

PartyLite Gifts, Inc., a leading direct selling company, is seeking an
experienced Event Planning professional. This individual will be
responsible for initiating, overseeing, and coordinating meeting plan
services for our National Conference, an event that has an attendance in
excess of 8,000.

Responsibilities include site evaluation, contract negotiations with
convention centers, hotels and decorating companies, selection of air
travel suppliers, and room and function set-ups.

The ideal candidate will have 10 years of Event Planning experience,
with a focus on large events, superior written and oral communication
skills, strong organizational abilities, and attention to detail. This
individual must also possess a strong background in contract
negotiations, travel management and budgeting. A background in planning
events for the direct selling industry is strongly preferred.
Bachelors degree required. CMP a plus.

Please submit resumes with salary requirements to, or fax to 508-732-5692.
PartyLite Gifts, Inc.
59 Armstrong Road
Plymouth, MA 02360

50. Senior Manager, Corp Meetings; Capital One; McLean, VA

You're a knowledge-is-a-competitive-advantage professional.

At Capital One, a financial services leader and FORTUNE 500® company, we
value expertise in specialized disciplines. If you have deep knowledge
in communications and meeting planning, you can join a fast-paced,
collaborative environment that appreciates and rewards your experience.
* Manage a team of 5 meeting planners and 1 administrative assistant
split between Northern Virginia and Richmond (travel required)
* Training and developing team members
* Coaching, setting expectations, preparing and delivering performance
* Managing team workflow
* Act as liaison with other departments within Capital One (Information
Technology, Corporate Real Estate, Corporate Affairs and the Office of
the CEO)
* Responsible for budget forecasting and oversight
* Main point of contact for all internal meetings requests
* Coordinate with Corporate Accounting, Procurement, Tax and Legal to
ensure that all invoices and contracts are processed correctly
* Provide quarterly reports on meeting support by line of business
* Oversight of vendor and venue relationships
Required Qualification     
* Bachelor's degree
* Minimum of 8 years of meeting planning experience
* CMP certification a plus but not a requirement
* Minimum of 3 years of management experience
* Experience interacting with senior level executives
* Proven leadership ability in a fast-paced environment
* Strong verbal and written communication skills a must
* Contract negotiation experience necessary
* Proficiency with Word, Excel, Outlook and event scheduling software
Bachelor's degree

Click on `Search for Salaried Jobs
Click on `View Postings/Apply for Job
Scroll down to search for Keyword `507187
Click `Search This will bring up the job you're searching for
Check the box to the right under `Job Basket
Click `Apply for Jobs in Basket to begin the application process

No agencies please. Capital One is an equal opportunity employer
dedicated to diversity in the workplace. We promote a drug-free work

51. Vice President, Special Events; Fernbank Museum of Natural History;
Atlanta, GA

Fernbank Museum of Natural History has an immediate opening for Vice
President of Special Events. This executive position reports directly to
the Chief Operating Officer and is responsible for managing all aspects
related to the rental of the Museum, Dining Room Services and Martinis
and IMAX including sales, event planning, budgets and staff supervision.

Our ideal candidate for this position will possess a college degree with
at least five years experience in special events and project management.
Excellent communication, customer services skills and proficiency in
Microsoft software is essential.

Fernbank Museum of Natural History offers a competitive compensation
package including health insurance and retirement benefits. Fernbank is
a non-smoking environment.

Interested candidates should send their resume, including salary
history, to:

Fernbank Museum of Natural
Fax: 404.929.6405
767 Clifton Road, NE
Atlanta GA 30307

52. Project Manager/Meeting Planner; StarCite, Inc.; Los Angeles
(Glendale), CA

StarCite, Inc. provides the most comprehensive suite of online
applications and services to the $300 billion meeting and events
industry. We help drive efficiencies and cost savings to corporate event
planners, hoteliers and convention bureaus through our integrated event
planning, sourcing and management tools.

To organize an initial meeting with client sponsor and perform
comprehensive program management of meetings and events for a major Los
Angeles, CA area client. Clearly outline critical decisions required to
ensure the program's success.
Specific Responsibilities:

. Overall project management and delivery of all project deliverables.
. Budget analysis and savings analysis ~ preliminary/projected/actual.
. Customer satisfaction review.
. Review of specifications including budget review.
. Verify program specifications.
. Secure budget approval.
. Secure on-site staff as required.
. Determine printed materials required.
. Develop attendee communication draft and submit for approval.
. Facilitate program resume for internal/external distribution.
. Liaise with all suppliers for program details (venue, a/v, etc.)
. Facilitate and negotiate program details with suppliers (menu
selection, audio visual requirement and related set-up.)
. Provide working budget update and variance detail on a weekly basis;
or as required by the client sponsor.
. Provide logistic update on a weekly basis; or as required by the
client sponsor and/or program deliverables.
. Schedule final business review with internal sponsor.
. Schedule program on-site pre-con session with hotel.
. Facilitate program reconciliation.
. Prepare final invoice detailing program costs.
. Submit budget vs. actual variance report and provide detail on
. Submit meeting evaluation/review to client sponsor to determine if
service objectives had been met.
. Schedule meeting if there are any service and/or budget issues.
. Submit actual financials into the StarCite technology budget module
for organization aggregation.

. Minimum 5 years meeting planning experience.
. Travel/hospitality industry experience.
. BA/BS preferred.
. Working knowledge of Microsoft Office including Word Excel and Access.
. Excellent communication skills. Problem solving and organizational
skills are essential.
. Ability to focus on detail and exercise independent judgment.
. Some travel required.

StarCite offers a market competitive salary and a comprehensive benefits
program to include bonus eligibility, 401k plan participation and
pre-IPO equity. For consideration, please send cover letter to include
salary requirements in via confidential fax at 415-727-5309 or e-mail at Please reference PROJECT MANAGER in the subject
line of the e-mail. No phone calls please. StarCite, Inc. is an Equal
Opportunity Employer. StarCite supports diversity in the workplace.

53. Meeting Support Specialist; StarCite, Inc.; Los Angeles (Glendale),

StarCite, Inc. provides the most comprehensive suite of online
applications and services to the $300 billion meeting and events
industry. We help drive efficiencies and cost savings to corporate event
planners, hoteliers and convention bureaus through our integrated event
planning, sourcing and management tools.

To support Project Management and Procurement staff.

Specific Responsibilities:
. Manage housing including rooming list management.
. Interact with hotel contacts on all housing activity.
. Finalize attendee manifest.
. Secure attendee list and provide detail for registration site build
out to support Project Managers
. Maintain online registration web sites.
. Create/provide registration reports, badging.
. Attendee data management.
. StarCite reporting and data management.

. Minimum 1 year professional experience.
. High School Diploma or equivalent.
. Proficient in Microsoft Office including Word, Excel and Access.
. Travel and/or Meeting industry experience preferred.
. Excellent written and verbal communication skills.
. Strong customer relations experience, ability to work as a team and
. Some travel required.

StarCite offers a market competitive salary and a comprehensive benefits
program to include bonus eligibility, 401k plan participation and
pre-IPO equity. For consideration, please send cover letter to include
salary requirements in via confidential fax at 415-727-5309 or e-mail at Please reference MEETING SUPPORT SPECIALIST in the
subject line of the e-mail. No phone calls please. StarCite, Inc. is an
Equal Opportunity Employer. StarCite supports diversity in the

54. Meeting Manager; Association Headquarters; Mt. Laurel,  NJ

Meeting Manager responsible for all aspects of planning, coordinating
and executing all activities related to meetings, special events, board
and committee meetings, including hotel selection & accommodations,
budget preparation, contract negotiations, audiovisual, and air/ground
transportation for meetings of up to 1000 participants.

. Act as primary liaison with hotels and other vendors to handle the
full scope of meeting planning, coordination and logistical
. Prepare operating budget and resume (operating guide) for each event
. On site event management including supervising perm and temp staff
. Negotiate contracts with hotels, caterers, DMCs and other vendors
. Coordinate marketing pieces to include registration brochures, final
program books, abstract review, processing and printing.
. Financials – track & pay bills relative to each account
. Has contract signing authority for all services related to each event
. Prepare reports for presentation at board meetings
. Coordinate speaker invitation, acceptance and confirmation
. Honorarium and reimbursement review and payments to speakers and
. Other duties as required or assigned.

. College degree preferred
. Must possess industry knowledge
. Minimum of 3 years of meeting planning experience; CMP a plus
. Ability to travel and work on-site to ensure that plans are carried
out as previously arranged, that all activities go smoothly and that
attendees receive outstanding service
. Strong communication skills; both written and verbal
. Exceptional organizational skills with an ability to handle multiple
assignments in a fast-paced environment with tight deadlines and
. Working knowledge of Microsoft applications (Word, Excel, Outlook and

Benefits: Medical, Dental, Vacation, Life Insurance
Work Environment: Dress Business Casual, Jeans on Fridays, people who
work here are friends outside of work

Association Headquarters, Inc. is a growing association management
company that has been operating since 1978. A leader in the association
and society management industry, Association Headquarters believes in
fostered growth and development for all employees. AH pledges to provide
its employees with an environment that cultivates valued experiences,
growth opportunities and personal satisfaction. Our office, located in
Mt. Laurel, NJ, is easily accessible from Pennsylvania and Delaware.
Visit our Web site at

Contact: Craig Kreismer
Phone: (856)

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