Hospitality and Event Planning Network (HEPN) – 13 November 2006

Hospitality and Event Planning Network (HEPN) – 13 November 2006
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Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information.  We also like to hear if you got a
job as a result of this network!

This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to

Neither Topica nor I rents, sells, or gives out your information on this

This week's edition includes:

*** The Short Self-Pitch (SSP)
1. Special Events Manager; The Greenbrier; White Sulphur Springs, WV
2. Event Coordinator/Travel Planner; Alliance Abroad Group; Austin, TX
3. Planning & Governance Manager; Society for Neuroscience; Washington,
4. Assistant Director, Meeting Services; Society for Neuroscience;
Washington, DC
5. Meetings Manager; American Society for Therapeutic Radiology and
Oncology; Fairfax, VA
6. Meeting Manager; Association Headquarters; Mount Laurel, NJ
7. Meeting Assistant; Council of Chief State School Officers;
Washington, DC
8. Director of Conferences; Industrial Designers Society of America;
Dulles, VA
9. Vice President of Association Market; Experient; Arlington, VA
10. Education Specialist; Professional Convention Management
Association; Chicago, IL
education company; New York, NY
12. Conference coordinator; Confidential; Durham, NC
13. Meeting Manager; Medical communications company; White Plains, NY
14. Conference Producer; Confidential; Durham, NC
15. Director/Vice President; Mass Technology Leadership Council, Inc.;
Boston, MA
16. Meetings Manager/Executive Assistant; Construction Management
Association of America; Tysons Corner, VA
17. Registration Services Coordinator; Meeting Expectations; Atlanta, GA
18. Conference Education Program Coordinator; ASEE; Washington, DC
19. Coordinator, Corporate Events; Cadbury Schweppes; Plano, TX
20. Independent Meeting Planner; General Physics Corporation; Dallas,
TX/Atlanta, GA
21. Sales Manager; The Ritz-Carlton, Bachelor Gulch; Beaver Creek, CO
22. Promotions Supervisor; Crunch Fitness; New York, NY
23. Director of Retreats; Unity; Lee's Summit, MO
24. Exposition Sales Manager; Experient; Boston, MA
25. Meeting & Event Manager; Experient; St. Louis, MO
26. Planner, Meeting & Groups; American Express Canada Inc.; Markham,
ON, Canada
27. Cerner Health Conference Coordinator; Cerner Corporation; Kansas
City, MO
28. Conferences and Marketing Leader; Group Publishing; Loveland, CO
29. Director of Meetings and Exhibits; American Academy of
Otolaryngology – Head and Neck Surgery Foundation; Alexandria, VA
30. Conference Coordinator; AmericasMart; Atlanta, GA
31. Events Planner; SAE International; Warrendale, PA
32. Meetings Coordinator; National Association of Community Health
Centers; Bethesda, MD
33. Meeting Services Coordinator; American Association of Neurological
Surgeons; Rolling Meadows, IL
34. Director, Total Accounts; Carlson Hotels Worldwide; New York City,
35. Senior Account Exec – Event Marketing; Legacy Marketing Partners;
Chicago, IL
36. Special Events & Catering Manager; FFEC LLC; Fishers, IN
37. Healthcare Tradeshow Sales Manager; Confidential; Chicago, IL
38. Sales; Madison Avenue, Inc.; Columbia, MD
39. Vice President, Marketing; Sacramento Convention & Visitors Bureau;
Sacramento, CA
40. Director of Special Events; Doe Fund; New York, NY
41. Sales Representative; American Massage Therapy Association;
Evanston, IL
42. Director of Programming; Association; Chantilly, VA
43. Vice President, Education & Convention; American Chamber of Commerce
Executives; Alexandria, VA
44. Program Manager; Association; Chantilly, VA
45. Meeting Planner; Edelman Financial Services; Fairfax, VA
46. Operations Account Manager; Mana, Allison & Associates, Inc.; San
Francisco, CA
47. CONFERENCE SPECIALIST; National Trade Productions, Inc.; Alexandria,
48. Catering Sales Manager; W. Millar & Company; Washington, DC
49. Director, Brand Operations; Choice Hotels International; Silver
Spring, MD
50. Sales Support – Luxury Hotels; Pacific Direct; McLean, VA
51. Director Of Sales; The coliseum; Alexandria, VA

*************The Short Self-Pitch (SSP)*********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to One SSP will be included each

1. Special Events Manager; The Greenbrier; White Sulphur Springs, WV

Primary Responsibilities
. Coordinating all logistics for special events hosted by The Greenbrier
including special packages, room reservations, decor, menu planning,
audio visual, gifts, etc…
. Communicating expectations to all operating departments in a timely &
efficient manner including overseeing accounting functions and
. Responsible for group resume, banquet event orders, function space
. Participate in and oversee marketing efforts for special events
. Provide creativity to keep annual events fresh and unique from year to

. 3 years professional Convention Services/Special Events experience at
4 or 5 Diamond-rated resorts or hotels
. Experience with catering, food & beverage, and audio-visual
Educational Requirements: (Degree/Certification, highest
required/preferred, field of study)
. College degree preferable with accompanying professional Convention
Services experience at 4 or 5 Diamond-rated resorts or hotels
. CMP designation preferred
. Membership in PCMA, MPI, or other equivalent Hospitality organization
is preferred but not required
Communication Skills Requirements: (Verbal: phone, in-person, group;
Written: memos, documents)
. Must have excellent written and oral skills
. Detail-oriented
Technical Requirements:
. Proficient in Delphi and/or Micros Opera Sales & Catering systems
. Proficient in Meeting Matrix Room Diagrams
. Proficient with word processing and data entry
. Excellent organizational skills
. Excellent telephone skills

Contact: Paula Goodall
Phone: 304-536-1110 Ext. 7158
Fax: 304-536-7883

2. Event Coordinator/Travel Planner; Alliance Abroad Group; Austin, TX

International company seeking a detail-oriented, highly resourceful,
well-organized Event Coordinator/Corporate Travel Planner with strong
communication skills. Responsible for coordinating all domestic and
international corporate events (with a strong emphasis on international
travel), including but not limited to; business development related to
international travel, logistics, vendor negotiation, purchase of airfare
and hotel, packaging of related materials, creation of PowerPoint
presentations, and staff scheduling. Individual will work closely with
the marketing and sales team, program directors, and senior personnel.

Job Location: Central Austin, TX

Must have:

. A minimum of 2 years experience in event planning/corporate travel.

. Business development experience.

. Extensive experience planning travel (booking airfare, hotel and
negotiating associated costs).

. Experience compiling detailed agendas, logistics and planning.

. Flexibility, ability to multitask.

International experience a plus. $35,000 to $42,000.

Phone: (512) 457-8062

3. Planning & Governance Manager; Society for Neuroscience; Washington,

Society for Neuroscience, a scientific non-profit representing 37,000
members, seeks a Planning and Governance Manager to coordinate the
activities and staffing of the Planning and Governance department. The
Manager will coordinate and support the functions of the Society's
Council and Committee on Committees and other related governance issues.
This position will also plan and support VIP and special meetings during
the annual meeting.

. Ensures appropriate departmental support for the Executive Director
and supervise the Executive Assistant and Coordinator.
. Staffs the Director of Operations as appropriate, including the
submission of biweekly reports, assistance with priority and special
projects, etc.
. Assists with the planning and organization of three Council meetings
and three Committee on Committee meetings each year, including creation
of Council notebooks, general logistics, guest invitations, creation of
minutes, etc.
. Supports various meetings prior to and during the annual meeting,
including the Members' Business Meeting, Past Presidents Lunch,
Committee Chairs Meeting, etc. Plans for and staffs the Council room.
. Assists with the development and distribution of annual meeting
notebooks for the President, the President Elect, and the Executive
Director. Creates the CV notebook. Coordinates escorts for the
President, President Elect, and Executive Director during the meeting.
. Coordinates the Presidential Special Lectures and the Dialogues
between Neuroscience and Society lecture.
. Coordinates organization and minutes for monthly Executive Committee
conference calls.
. Ensures that the SfN Web site is kept up to date for all departmental
assets using the content management system.

Bachelor's degree and a minimum of five years work experience and one
year of supervisory experience is required. Experience with a
professional association is strongly preferred. Strong organizational
and computer skills (MS Office) are required. This position requires a
candidate who pays attention to detail. Strong leadership skills are
required. The ability to manage multiple tasks with various deadlines
and the ability to prioritize are highly desirable. The ideal candidate
will possess the ability to work independently as well as in a team

Fax: 202-962-4947

4. Assistant Director, Meeting Services; Society for Neuroscience;
Washington, DC

The Society for Neuroscience (SfN), a scientific non-profit organization
representing 37,500 members, seeks an Assistant Director in their
Meeting Services Department. In collaboration with the Director of
Meeting Services, this position will manage the planning and
implementation of the SfN Annual Meeting and other Society meetings.
SfN's Annual Meeting is the largest meeting in the world devoted to
research about the brain and the nervous system. This meeting attracts
over 30,000 scientists from around the globe. Approximately 650
companies' exhibit and 40-60 hotels are utilized in the city-wide
housing block each year.


o Assist Director in management responsibilities of the Meeting Services
department to include; budgets, goals, business processes, staff
supervision, SfN's annual meeting, small meetings, and future planning.
o Manage the distribution of projects among department staff. Ensure
that tasks are on track for completion by required deadlines.
o Assist Director with the assignment of meeting rooms for all annual
meeting events and management of the space diary.
o Production of vendor orders and resumes for annual meeting events.
Includes, but not limited to room set-up, audiovisual orders, food and
beverage, and telecommunications/internet requirements. Create floor
plans using CAD software. Work closely with all annual meeting vendors.
o Assist with development of RFP's and serve as project manager for
critical meeting management system acquisitions.
o Assistant liaison for exhibit Management Company. Produce exhibit
prospectus and service kit. Maintain in-house records management
including income, expense and budget reconciliation.
o Supervise the coordination of ancillary vendor services, such as first
aid, security, equipment rental, transportation services, and
entertainment. Manage relationships with the vendors.
o Contribute to and coordinate content for the annual meeting website
and publications.
o Assist in management of onsite logistics and staff for annual meeting.
o All aspects of planning SfN's small meetings throughout the year.

Education and/or Experience:

Minimum seven years of similarly broad experience planning and executing
large, complex meetings. Meeting planning experience in a non-profit,
hospitality or related industry required, experience with a scientific
or technical society preferred. Bachelor's degree required. Certified
Meeting Planner (CMP) designation is preferred. Successful candidate
will be familiar with meeting related systems/technologies. Must be
familiar with contracting, exhibit management, registration, housing,
meeting logistics, and floor plan development. Must have strong written
and verbal communication skills, with particular attention to detail of
contracts, etc. PC based office productivity software and database
knowledge required. CAD software knowledge is desirable. Candidate must
be able to successfully manage multiple projects under tight deadlines.

The Society offers a competitive salary, excellent benefits package and
a brand new metro accessible location.

Fax:    202-962-4947

5. Meetings Manager; American Society for Therapeutic Radiology and
Oncology; Fairfax, VA

The Meetings Manager is responsible for the planning, management and
operation of the logistics of meeting activities for the Annual Meeting,
and other small educational meetings.

Job Responsibilities
To perform this job successfully, an individual must be able to perform
each essential duty and responsibility satisfactorily. Reasonable
accommodations may be made to enable individual with disabilities to
perform the essential functions. Other duties may be assigned to meet
business needs.

Small Educational Meetings
1.Acts as the main point of contact for assigned meetings and is
responsible for the management of all meeting logistics including site
selection, contract negotiations, registration and housing process,
meeting publications, meeting room set-up, food and beverage orders,
audiovisual needs, transportation, exhibit related activities, faculty
dinner, reconciliation of bills, and maintenance of the meeting budget.

Annual Meeting
1.Oversees the entire registration process. This includes but is not
limited to the development of registration forms and Web site,
registration reports, registration brochure and other meeting
publications, and management of registration process. Updates meeting
Web site to ensure that registration information is accurate. On site,
oversees the bag stuffing and distribution process for exhibitor and
attendee registration bags and the shipment of management meeting

2.Negotiates audiovisual, rental equipment, telephone/Internet vendor,
shuttle bus, security, first aid, and other miscellaneous vendor
contracts as requested; oversee pre-planning and assists with on site
execution as related to the above vendors. Handles all of the meeting
logistics and details, including but not limited to audio visual
equipment and food/beverage, for sessions held at the convention center.
Inputs meeting data into society's database, modifies and updates data
as needed and develops any necessary reports.

3.Works with the general service contractor on the layout and décor
elements for show signage, registration, show offices, message center,
cyber café, relaxation station, virtual poster library, ASTRO booth and
any other designated areas at the convention center.

4.Develops decorator letter with all of our equipment needs and assists
in management of general service contractor both pre-show and on site.

5.Researches, selects and oversees the hiring and training of temporary
personnel for the meeting; Trains onsite temporary personnel.

6.Works with the shuttle company on transportation needs, shuttle bus
schedule, and development of the tour program; on site oversees the
management of the shuttle company.

7.Responsible for all logistical efforts associated with the General
Session, FASTRO Procession, Ribbon Cutting Ceremony, Appreciation
Reception and Gold Medal Dinner. Works closely with the President, Chief
Executive Officer and/or Director of Meetings on the logistics of these
events to include reception venues, menu options, décor and
entertainment choices, design of invitations or promotional pieces,
compiling guest lists and RSVPs, transportation; manages and oversees
all on site event logistics.

8.Handles all of the technological efforts to include but not limited to
technology pavilion, computer learning lab, WiFi, message center, PDA,
session planner, CME system, etc.

9.Analyzes bills to ensure that they are correct, account code and
submit to accounting; assists with budget preparation as needed.

Minimum Qualifications
To perform this job successfully, an individual should possess the
knowledge, skills, and abilities listed and meet the amount of
education, training and/or work experience required.

Bachelor's Degree with 3-5 years of event planning experience in an
association environment or related work experience. Familiarity and
experience with events with 10,000+ attendees. Prior experience in
registration management and exhibit operations required.

Knowledge, Skills and Abilities
1.Solid background with meeting registration process and exhibit hall
operations. Prior experience with working with registration software and
general service contractors.

2.Knowledge of Microsoft Office Suite, especially spreadsheet creation.

3.Organization and planning able to implement meeting/event plans with
continual attention to detail in producing a high quality of service,
establishing priorities, and meeting time deadlines and budget.

4.Contract Negotiations prior experience and proven track record in
contract negotiations.

5.Oral communication (telephone skills) – ability to communicate
information and ideas by speaking so others will understand.

6.Written communication (letters, email) ability to communication
information and ideas in writing so others will understand.

7.Customer service Committed to quality service.

8.Decision-making and problem solving ability to take action in solving
problems while exhibiting judgment and a realistic understanding of

9.Self-management and results oriented sets well-defined and realistic
goals; monitors progress and is motivated to achieve; manages own time
and deals with stress effectively; manages multiple tasks and projects.

Working Conditions

General office. Travel required approximately 20% of the time.

To apply for this position, please email your resume with cover letter,
including salary requirements to Resumes may
also be mailed to 8280 Willow Oaks Corporate Drive, Suite 500, Fairfax,
Virginia 22031.No phone inquiries please.
For more information about ASTRO, please visit our website at

6. Meeting Manager; Association Headquarters; Mount Laurel, NJ

Meeting Manager responsible for all aspects of planning, coordinating
and executing all activities related to meetings, special events, board
and committee meetings, including hotel selection & accommodations,
budget preparation, contract negotiations, audiovisual, and air/ground
transportation for meetings of up to 1000 participants.

Duties Include:
. Act as primary liaison with hotels and other vendors to handle the
full scope of meeting planning, coordination and logistical
. Prepare operating budget and resume (operating guide) for each event
. On site event management including supervising perm and temp staff
. Negotiate contracts with hotels, caterers, DMCs and other vendors
. Coordinate marketing pieces to include registration brochures, final
program books, abstract review, processing and printing.
. Financials track & pay bills relative to each account
. Has contract signing authority for all services related to each event
. Prepare reports for presentation at board meetings
. Coordinate speaker invitation, acceptance and confirmation
. Honorarium and reimbursement review and payments to speakers and
. Other duties as required or assigned.

. College degree required
. Must possess industry knowledge
. Minimum of 3 years of meeting planning experience; CMP a plus
. Ability to travel and work on-site to ensure that plans are carried
out as previously arranged, that all activities go smoothly and that
attendees receive outstanding service
. Strong communication skills; both written and verbal
. Exceptional organizational skills with an ability to handle multiple
assignments in a fast-paced environment with tight deadlines and
. Working knowledge of Microsoft applications (Word, Excel, Outlook and

Association Headquarters, Inc. is proud to be one of the “Best Places to
Work” in the Philadelphia/South Jersey area as designated by the
Philadelphia Business Journal. From the hundreds of entries submitted,
AH was selected as one of the 50 finalists based on information and
reviews provided by employees. This award acknowledges AH's achievements
in creating a positive work environment that attracts and retains
employees through a combination of benefits, working conditions and
company culture.

Association Headquarters, Inc. is a growing association management
company that has been operating since 1978. A leader in the association
and society management industry, Association Headquarters believes in
fostered growth and development for all employees. AH pledges to provide
its employees with an environment that cultivates valued experiences,
growth opportunities and personal satisfaction. Our office, located in
Mt. Laurel, NJ, is easily accessible from Pennsylvania and Delaware.
Visit our Web site at

Contact: Craig Kreismer
Phone: (856) 642-4407

7. Meeting Assistant; Council of Chief State School Officers;
Washington, DC

The Council is seeking a meetings assistant with experience working in a
busy professional office environment. The ideal candidate will possess
strong communication skills, a positive demeanor, and the willingness to
be a part of a team environment in the Meeting Services Center. The
meetings assistant will manage CCSSO's Expedia Travel account, file ARC
reports, provide general administrative support to the meeting planners
and book travel through Expedia Travel account.
.Manage Expedia Travel account
.Run usage reports; monthly, quarterly or as needed
.Approve travel requests and coordinate travel with meeting planners and
project staff
.Provide general office and administrative support, including
organization, distribution, and filing of documents, correspondence and
other information
.Prepare ARC reports
.Assist the meeting planners with the following responsibilities:
.Database entry using Excel spreadsheets and meeting management software
.Meeting logistics, including registration, badges, housing, copying
materials and assembling meeting packets
.Miscellaneous clerical duties as assigned
.Excellent organizational skills
.Ability to work effectively with staff, attendees, speakers, and
outside contacts at all levels
.Strong written and oral communication skills
.Excellent phone étiquette/verbal communication skills
.Punctual and strong work ethic
.Ability to manage time and set priorities for accomplishment of tasks
.Able to work with minimum supervision
.Must be committed to providing excellent customer service
.Knowledge of MS Office (Word, Excel, Outlook, Access), with strong Word
and Outlook skills
.Ability to work as part of a team
.Ability to juggle multiple tasks and work overtime if necessary

8. Director of Conferences; Industrial Designers Society of America;
Dulles, VA

Innovative design association in the Washington Dulles Airport zone is
looking for an experienced meeting planner to lead the planning,
execution and delivery of the organization's conferences, expo and
special events. Work with dynamic, creative volunteer leadership and
staff team to determine meeting requirements, explore options and
execute singularly excellent experiences that provide a healthy net
income for the Society. Guide long-term conference strategic planning
and site selection while working to get the most out of vendor
relations. Knowledge of all phases of event management including:
budgeting; site selection; hotel negotiations, program development and
scheduling, contract negotiations, food and beverage management, AV
capabilities and onsite event management.

Must be a Certified Meeting Professional (CMP) with a Bachelor's or have
equivalent educational/professional experience and a minimum of seven
years of association meetings experience. Must have proven ability to
manage crises and a tight schedule while keeping an even keel, managing
your resources and prioritizing time, with one staff responsible for
discreet but related programs. Will work on a team with marketing,
communication and finance. Knowledge of webcasting and experience
planning and conducting conferences with an international audience a
plus. Ability to maintain quality standards and meet deadlines in a
fast-paced setting. Excellent computer skills, including MS Office
(Word, Excel, Access) and iMIS applications. Some travel required. We
offer excellent benefits. Submit salary requirements with resume to

9. Vice President of Association Market; Experient; Arlington, VA

Experient, formally Conferon Global Services, has an immediate
opportunity in our DC area office for a Vice President of Association
Market. This position will have direct responsibility for new account
sales from the association market; oversee implementation and execution
of sales strategy insuring revenue generation and profitability and
provide leadership to a strategic sales team. The successful candidate
will have a minimum of five years sales experience with association
customers, proven experience with structured sales methodology and the
ability to travel 40%. To be considered for this position at Experient,
please submit your resume on our website at . EOE

10. Education Specialist; Professional Convention Management
Association; Chicago, IL

Responsible for assisting the Senior Director in the design,
development, implementation, and evaluation of assigned educational
programs; assist in the sales and marketing of educational programs.


.Assist in the design, development, delivery and evaluation of
educational offerings
.Identify potential member programs and services
.Participate in site visits
.Secure facilities
.Identify, secure and prepare presenters
.Collaborate with content developers on program development
.Coordinate evaluation process including tabulation of results
.Assist in the sales and marketing of educational offerings
.Monitor revenue reports
.Make recommendations regarding marketing plan
.Assist in developing marketing message and monitor compliance with
marketing plan (internal/external audiences)
.Assist in the implementation of PCMA's Annual Meeting
.Manage CASE (Certified Association Sales Executive) program
.Coordinate course development with content developer
.Coordinate online course management
.Coordinate Chapter programs in cooperation with Chapter Representatives
.Monitor PCMA website for educational program information changes,
additions and deletions
.Monitor speaker database for changes, additions and deletions
.Monitor program revenues and expenses to budget


.Must possess strong written and verbal communication skills.
.Must possess strong interpersonal skills.
.Must possess strong organizational skills and demonstrated ability to
.Must possess strong Microsoft Office computer skills.
.Ability to learn new software application with relative ease.
.Ability to think independently but know when to defer decision to
.Ability to work under pressure and meet deadlines.

Fax: 312-423-7294

education company; New York, NY

12. Conference coordinator; Confidential; Durham, NC

13. Meeting Manager; Medical communications company; White Plains, NY

14. Conference Producer; Confidential; Durham, NC

15. Director/Vice President; Mass Technology Leadership Council, Inc.;
Boston, MA

16. Meetings Manager/Executive Assistant; Construction Management
Association of America; Tysons Corner, VA

17. Registration Services Coordinator; Meeting Expectations; Atlanta, GA

18. Conference Education Program Coordinator; ASEE; Washington, DC

A prestigious, non-profit Education Society in Washington, DC seeks a
Conference Education Program Coordinator for its Meetings and
Conferences Department. Responsible for managing education program
development for multiple annual meetings. Manages deadlines for authors
and committee. Monitors abstract submission and review, draft paper
submission and review, final paper submission and assignment to session
times. Records and analyzes education program data. Coordinates audio
visual equipment rental, room assignments and function sheets for annual
meeting. Coordinates the publication of the conference advance and final
programs and the proceedings CD. Creates session signage. A qualified
candidate will have 3-5 years of relevant experience in a meetings and
conferences department, a bachelors degree, project management skills,
the ability to communicate effectively, attention to detail, technical
aptitude, and the ability to provide outstanding customer service. Email
resume and cover letter and salary requirements to

19. Coordinator, Corporate Events; Cadbury Schweppes; Plano, TX

Support Cadbury Schweppes objectives by assisting in the development and
planning of corporate events and meetings.

Contribute to company growth by providing support for prestigious event
programs that are used in corporate meetings, sales incentives,
promotions, and customer sweepstakes

Effectively communicate and interact with TES stakeholders and customers
including all levels of corporate management, internal colleagues,
bottler partners, brokers, and suppliers to maximize the event execution
and effectiveness.

Assist Sr. Planner and other TES teams on complex programs as needed.

The role requires significant `customer first orientation, strong
organization ability, keen attention to detail, ability to effectively
manage multiple priorities and ability to maintain high levels of
interpersonal skills to effectively work confidentiality. In addition,
the role requires high levels of accountability, aggressiveness,
adaptability and professionalism.
1. Assist in the preparation and execution of corporate events, sports
sponsorships, incentives and special events to support TES goals and

2. Manage program registration and communication elements.

3. Provide assistance with budget maintenance.

4. Maintain supplier relationships in support of corporate events.

5. Special projects.
Required Qualification     
1. 1 or 2 years incentive/meeting industry or related hospitality
experience required; corporate preferred.

2. Advanced computer skills Windows, MS Access, Word, Excel, PowerPoint,
and Lotus Notes.

3. Ability and desire to service customers and stakeholders by using
keen listening, probing, acknowledging and informing skills.

4. Excellent written and verbal communication skills, including ability
to capture details and communicate accurately and completely, verbally
or in writing.

5. Ability to multitask while maintaining high degrees of attention to
detail, accuracy and poise under pressure.

6. Project management skills.

7. Strong organizational skills.

8. Must have collaborative work style.

9. Strong negotiation skills.

10. Relationship building skills.

Physical Requirements:
1. Ability to carry out responsibilities of position and operate general
office equipment.
2. Cadbury Schweppes SBS, Inc. is an EEO Employer and complies with all
applicable statutes including ADA. Accordingly, Cadbury Schweppes SBS,
Inc. will reasonably accommodate otherwise qualified individuals with
Degree preferred: Business Administration, Marketing or Hospitality
Management preferred or equivalent experience

Please visit to create a profile and formally
submit your resume for the role.

20. Independent Meeting Planner; General Physics Corporation; Dallas,
TX/Atlanta, GA

General Physics Corporation is looking for a local Independent Meeting
Coordinator in the Dallas and Atlanta area to provide on-site support
for approximately 30 meetings.

Please only local candidates and no third party organizations.  

Act as a liaison to ensure on-site meeting details are closely followed
in accords to the agreed contract and or meeting resume. Support the
Training Instructor to ensure all his/her needs are met for a smooth
training experience.

As the Meeting Logistician you may be responsible for the following:

Site selection

Meet and greet the Instructor and meeting participants

Confirm room set/up logistics

Placement of training materials

Ensure audio visual equipment /support are up and running

Catering Services

Signage Placement

Arrange for parcel shipping from hotel to the clients site.

Forwarding pertinent documentation as directed.

Provide all other resources required.

Please apply directly on our website by visiting

21. Sales Manager; The Ritz-Carlton, Bachelor Gulch; Beaver Creek, CO

Must have at least 3 years previous high-level hospitality sales
experience. Must be sales and relationship driven and service oriented.
Able to close the sale and meet aggressive sales targets. Excellent
verbal and written communication skills. Must be able to work
independently, without direct supervision or as part of a cohesive team.
Must be able to think clearly, analyze and resolve problems, while
exercising good judgment. Able to remain calm and courteous in demanding

Apply online at or call HR
directly at 970-748-6200

22. Promotions Supervisor; Crunch Fitness; New York, NY

Crunch Fitness is seeking a Community Relations Supervisor. You know, a
creative thinker and idea generator with an outgoing personality who has
exceptional organizational and communication skills. Individuals with
passion, creativity and great negotiating skills will be expected to:
. Research, recommend and secure events in line with the Crunch brand
where sales leads can be generated
. Negotiate rates with event organizers to ensure Crunch receives the
most value for an event
. Develop and maintain sponsorship program
. Hire and train staff of part time brand ambassadors to work at events
. Process payroll
. Track performance leads through internal systems
. Process requests for events
. Inventory
Required Qualification     
Successful candidates will have 3 years promotions and event marketing
2 years sales experience and existing partner relationships to tap into.

*Only resumes that include salary will be considered.

Crunch Fitness ( is a tasty blend of fitness, fashion,
music, entertainment and style. Since opening our doors in 1989, our
mission has been to make working out a good time. Today we are renowned
for successfully fusing fitness and entertainment for our wildly diverse
members. ¿No Judgements¿ is our core philosophy and the Crunch staff
creates an environment where everyone feels accepted, regardless of
shape, size, sex, and ability.

Crunch is based in New York City. We have locations in New York,
Atlanta, Miami, Chicago, Los Angeles, San Francisco and are expanding to
keep up with demand. When you're having this much fun, everybody wants

Benefits for full-time employees include: medical/dental/vision,
vacation, life insurance, tuition reimbursement plan, employee discounts
on services & products and a health club membership (duh).

Ready to see what all the fuss is about?

Send your resume with salary requirements to


23. Director of Retreats; Unity; Lee's Summit, MO

Work with R/E departments to ensure that special events and programs are
completed in a timely fashion. Work to expand R/E offerings and assure a
Fillmore-Unity base is provided along with other spiritual teachings.
Responsible for the day-to-day management of the department. Develop a
strong retreat program in a variety of themes, forms and technologies.
Develop and operate a budget that is breakeven or better. Negotiate
contracts. Oversee the revision of brochures and Web site productions.
Coordinate activities related to strategic plan. Integrate strategic
partnerships with the Chapel. Unity Institute and other
events/functions. Establish pricing of services/products.
Provide visionary, creative, effective leadership to design and develop
a dynamic, nurturing, learning environment through spiritual,
inspirational, experiential and educational retreats and events (/R/E).
Expand the R/E department through demonstration of spiritual principles
and sound fiscal management to become the leading spiritual-educational
retreat center in the New Thought movement as well as the Midwest event
destination of choice. Ensure all aspects of planning, support staff, in
cooperation with the Vice President, accomplishes preparation and
coordination. Provide direction for program management working in close
relationship with Integrated Marketing and in cooperation with the Vice
President. Support attendees in achieving objectives through spiritual,
inspirational, experiential and instructional sound programs and events.
Required Qualification     
Experience in Program Management, as a Retreat, Program Director or
related area. Must have ten years program management, marketing, retreat
management, and/or administrative experience. Must have understanding
and /or knowledge or Unity or New Thought or Body Mind Spirit Health and
Wellness issues. Must have excellent interpersonal skills demonstrated
through successful team building and the ability to elicit cooperation
from direct reports and supervisor. Must have excellent oral and written
communication skills; including the ability to articulate mind, body and
spirit issues. Must be familiar with speakers in the area of New Thought
and /or body, mind and Spirit arena. Must have excellent group
facilitation skills. Must have proven ability to lead a team to
effective problem solving and project completion. Must be flexible about
work hours, schedules, and ability to travel using airlines, rental
cars, and hotels. Must have forecasting ability and able to produce and
prepare detailed monthly reports. Must have excellent negotiations
skills. Must have experience with the development of strategic and
business plans. Must be familiar with return on investment procedures
and planning. Must have excellent attention to detail. Must be flexible
concerning work hours and schedules. Must possess a positive,
cooperative attitude in working with Unity employees and others.
Must have a Master's degree or equivalent-level training

Qualified Candidates please send a professional resume and cover letter
indicating salary expectations to
or fax to 816-251-3549

24. Exposition Sales Manager; Experient; Boston, MA

Experient, formerly Conferon Global Services has an immediate opening in
our Boston office for a Exposition Sales Manager. This position will
have direct responsibility to organize and manage exposition sales
activity, create and maximize revenue opportunities and consult with
clients to improve their exposition experience.

The qualified candidate will have 3-5 years exposition sales management
experience both with tradeshows and corporate events, excellent
organization, project management skills and the ability to multitask.
This position requires the ability to travel 30%.

To be considered for this position at Experient, please submit your
resume on our website at . EOE

25. Meeting & Event Manager; Experient; St. Louis, MO

Experient, formally Conferon Global Services is currently seeking a
Meeting and Event Manager for our St. Louis office. As a Meeting and
Event Manager, you will have direct responsibility for organizing and
managing meeting details with clients. Duties include consulting with
our clients to improve their meeting experience, recommending and
managing supplier products and services, and providing on-site meeting
leadership and support.

Qualified candidate will have a minimum of two years prior meeting
planning experience for corporate or association clients. Requirements
include ability to travel, exceptional interpersonal skills, strong
leadership skills, decision-making abilities and prior related
experience. We offer a competitive compensation and benefits package,
along with a superior work environment.

To be considered for this position at Experient, please submit your
resume on our website at EOE

26. Planner, Meeting & Groups; American Express Canada Inc.; Markham,
ON, Canada

27. Cerner Health Conference Coordinator; Cerner Corporation; Kansas
City, MO

The Cerner Health Conference Coordinator is responsible for the
planning, execution and delivery of assigned functions and logistical
elements for the Cerner Health Conference. The ideal candidate will be
responsible for managing multiple, complex activities that may be
abstract and strategic in nature and require innovative processes to
deliver desired outcome. The Cerner Health Conference Coordinator will
also identify technical/logistical issues involving various aspects of
the event and bring to resolution, develop work plans, resource
requirements, schedules and priorities. The Cerner Health Conference
Coordinator must be able to manage multiple activities with conflicting
timetables, provide detail and summary reporting of activity status
including progress, budget variance and completion outlook. The Cerner
Health Conference Coordinator also ensures compliance with contractual
agreements. Strong communication and relationship building skills are
required to cross functionally manage resources to ensure world-class

Required Qualification  
Bachelor's degree
5 years of marketing related work experience
3 years event planning experience
Project management experience
Proficient with Microsoft Office applications
Strong attention to detail
Ability to work overtime as needed
Strong written and verbal communication skills
Experience with Microsoft Project preferred
Experience with large corporate conferences preferred
Cerner Corporation is an Equal Opportunity Employer.

Please apply at

28. Conferences and Marketing Leader; Group Publishing; Loveland, CO

Group has a full-time Conferences and Marketing Leader opportunity. This
person will be responsible for the conferences business, event
production, marketing, research, strategy, budgeting, and scheduling in
a team environment. The successful applicant must have experience in
these areas, and have excellent communication skills- both verbal and
written. Five years conference planning experience desired. College
degree required. Ten years of experience in business leadership/direct
marketing with supervisory experience in $10 million or larger company,
and past budget responsibilities of $5m or more. An understanding of the
Christian market is beneficial. Please send resume and salary
requirement to: Group Publishing, Inc., 1515 Cascade Avenue, Loveland,
CO 80538; Email:; Fax: (970) 292-4305. Job Code:
CMBL/I129/11806 Include the entire code on your resume for faster
processing. Please visit our Web site at EOE

29. Director of Meetings and Exhibits; American Academy of
Otolaryngology – Head and Neck Surgery Foundation; Alexandria, VA


A degree in Meetings /Events Planning or equivalent experience is
required. Certified Meeting Planner preferred. Seven plus years
experience in meetings management, exposition services and related
fields required. Experience overseeing shows of 8,000+ attendees and
200+ exhibitors is a must. Seven plus years significant supervisory and
leadership experience required. Ability to direct all levels of meetings
and exhibits functions. A strong background in budgeting is preferred.
Experience working with senior leadership (such as Board of Directors).
Must become familiar with the department's technology programs such as:
ExpoCad, AMOS, ALSA (ALSA (Alumni and Satellite) databases, iMIS,
Crystal Reports and Common Spot. Ability to maintain quality standards
and meet deadlines in a fast-paced setting. Ability to operate
effectively both independently and within a team environment. Must have
excellent organizational, interpersonal, written and oral communication
skills. Some travel required.

Key Responsibilities

.Guide, develop and direct departmental staff by planning, recruiting,
communicating job expectations, coaching and training. Responsible for
employees' performance management and professional development
.Responsible for the planning, scheduling, budgeting, and coordinating
the Academy's Annual Meeting and OTO EXPO, Washington Advocacy Week and
all other AAO-HNS/F meetings.
.Correspond with hotels, convention centers, bureaus, and exhibitors.
Negotiates contracts for their products and services.
.Develop and manage department's budget, as well as all events' budgets
and budget processes.
.Responsible for the development of the staging guide which details how
each event/function will be conducted.
.Accountable for the development of meetings specifications, standard
procedures and timelines.
.Communicate and demonstrate organization's mission, vision, and values,
and strategic direction.
.Responsible for initiating, developing, communicating, directing, and
implementing specific proposals, programs, policies and procedures.
.Guide the Boards of Directors with the strategic planning process.
.Provide leadership, communication, and direction on all strategic
issues affecting the organization.
.Analyze and measure marketing techniques to improve existing and deploy
new strategies and tactics within the department.
.Ensure the organization's objectives and business strategies are
translated into the department's operational plans.

Specific Duties

.Direct and manage entire Meetings Program including Exhibits,
Registration, Housing, and Instruction and Scientific Programs.
.Negotiates all vendor (including hotel and convention center)
contracts, logistics and services for all meetings.
.Provide oversight of all conference vendors including attendee
registration, exhibitor services, AV/computer rental, entertainers, VIPs
and speakers, transportation services, etc.
.Responsible for the development and design of promotional and
registration materials in conjunction with the Marketing team and
marketing vendors.
.Direct the packing, shipment, and return of all materials, equipment,
and supplies for the Annual meeting.
.Responsible for the effective utilization of support staff at meetings.
.Compiles statistical reports for the meetings.
.Recommend site selection for all future AAO-HNS/F meetings.
.Staff liaison for Program Advisory and Instruction Course Advisory
Committees and assigned coordinators.
.Ensure coordination with collaborating societies on their meeting needs
during the Annual Meeting & OTO EXPO.
.Handle all printing requirements for meetings.
.Represent the Foundation at industry meetings. Liaisons with affiliate
organizations for Annual Meeting.
.Duties and responsibilities may be added, deleted, or changed at any
time at the discretion of management, formally or informally, either
orally or in writing.
.May participate on an internal team, either through formal assignment,
or on an ad hoc basis.

Contact: Pamela Wood
Phone: 703-519-1584
Fax: 703-519-1587

30. Conference Coordinator; AmericasMart; Atlanta, GA

.Coordinates entry processes for Call for Speakers and New Product
Showcase (NPS), including creating databases, managing and handling
logistics and correspondence for Call for Speakers submittals, New
Product Showcase entries.
.Supports the communication, administration and logistics regarding the
Conference Advisory Committee and New Product Showcase Committee.
.Secures meeting space; arranges travel, hotel rooms, meeting
facilities, food & beverage, AV and other services for Committee
.Assists with implementing the Conference Program and speaker needs,
including managing contracts, rejection letters, contact lists,
conference overview, A/V requirements, on-site support, payment
processing, etc.
. Aids Manager with registration supervision, temporary show staff and
conference communication.
. Corresponds with suppliers, service providers and vendors as needed
and directed.
. Communicates with CEU associations; completes necessary paperwork and
on-line forms for the LFI Conference's CEU accreditation; implements and
communicates Continuing Education Program.
.Coordinates all speaker/course handouts – documentation, printing,
production and folder preparation and on-site distribution.
.Works with Manager to handle on-site logistics including Press Room,
Conference/Speaker Room, and special events set-up, signage, ribbons,
prizes, certificates and wrap-up; assists in managing special events and
sponsorship logistics.
.Assists with on-site Conference and Partner Association meetings room
assignment and management.
.Communicates with, and provides customer service to, Conference
participants, attendees, attendee prospects, exhibitors (for NPS &
Conference), speakers and committees.
.Updates all Conference- and NPS- related materials and communication as
well as speaker, committee and individual attendee information.
.Handles and tracks speaker/course evaluations and reports.
.Addresses general incoming Conference/ Attendee emails from Website.
.Monitors and ensures LIGHTFAIR INTERNATIONAL is represented in
appropriate search engines and web site links.

.Prepares meeting kits and binders for Conference Advisory Committee and
NPS Committee meetings.
.Updates and edits documents, collates kit materials, makes copies and
creates mailing labels.
.Composes routine letters, memos and emails; routes correspondence as
directed by manager.
.Opens, prioritizes, copies, sorts and distributes mail; corrects and
updates team names.
.Handles in-house mailing and copy projects and show-site copy jobs.
.Processes, sorts, files, and maintains invoices and check requests;
processes expense reports and timesheets.
.Reviews and routes all incoming industry publications, tracks all
editorial coverage/press clippings via service provider.
.Orders and maintains office supplies and LFI stationery; maintains
inventory and assists with reorders.
.Creates certificates and manages all documentation and paperwork for
NPS and conference courses.
.Answers telephone lines, faxes, email and mail and responds to callers
as directed by senior managers.
.Coordinates itineraries and makes travel arrangements for staff,
speakers, consultants, committee members, etc.
.Takes Conference Advisory, New Product Showcase and LFI Management
Committee meeting minutes; distributes minutes to committee members and
.Supports the production, proof-reading and distribution process of
marketing pieces that include the following: Call for Speakers, Attendee
Brochure, NPS Entry Form and Brochure, Event Directory, Newsletters,
Event Marketing/Sponsorship Program, VIP Pass, Save the Date, etc.

31. Events Planner; SAE International; Warrendale, PA

This position is responsible for independently coordinating, planning,
and staging the operational and logistical aspects of all assigned SAE
meetings, conferences, symposiums, seminars, board/committee meetings in
a manner which meets the goals and the expectations of the internal and
external customer.

. Interpreting, coordinating, and planning all assigned meeting
requirements as specified by staff and member groups
. Managing on-site logistical operations for all assigned events to
include show management for small exhibits/table top displays
. Independently coordinating post-event details and payments for all
assigned events
. Negotiating and executing logistical and operational services for
assigned events within established budgets and in accordance with SAE's
Standard Operating Procedures
. Staying abreast and updated on the newest technologies and trends to
enhance service to customers
. Contributing to the achievement of business unit and SAE's
organizational goals
. Additional projects as assigned

. Associates degree in Business or related field, plus at least three
years of meeting/event planning experience, or equivalent, required
. CMP, desired
. Highly developed planning and organizational skills
. Well-developed administrative skills
. Excellent written and oral communication skills
. Ability to work on multiple projects simultaneously
. Training/experience/skills in negotiation, site inspections, and
meeting industry hardware/software applications
. Proficient in Word, Excel, and related applications
. Ability to travel at least 40% of the time, required

To apply for this position: visit

Contact: Rhoda Oktela
Fax: 724-776-0445

32. Meetings Coordinator; National Association of Community Health
Centers; Bethesda, MD

Nat'l healthcare assn located in Bethesda, MD. Ideal candidate will be
able to meet multiple deadlines, coordinate concurrent meeting details,
work independently, and be proficient in Word, Excel, PowerPoint, and
Outlook. Indiv will be responsible for coordinating the abstract review
process and managing CEU programs. Basic knowledge of income/expense
accounting and excel oral and written communication skills are required.
BA/BS preferred, 5 years exp in an assn required. 50% travel required.
Low- to mid-$40K. Resume, cover letter with min sal req, and brief
writing sample to

33. Meeting Services Coordinator; American Association of Neurological
Surgeons; Rolling Meadows, IL

National medical association seeks a Meeting Services Coordinator for
its Rolling Meadows headquarters. Reporting to the Director of Meetings,
this person will support the meetings department in the scientific
program development, planning, coordination and execution of the
association's various meetings throughout the year.

The successful candidate will have a college degree and 2 to 3 years
experience in meeting planning, on-site execution, and vendor
negotiations preferably in a nonprofit, health care or convention hotel
environment. Knowledge of ACCME Standards helpful. Essential
competencies include outstanding communication skills, both verbal and
written; the ability to prioritize duties, maintain schedules, work
within a fast-paced, professional team-oriented environment and
multitask with accuracy. Computer proficiency in MS Outlook, Excel,
Access and Word is necessary. Some travel is required.

E-mail your cover letter with salary requirements and resume to or fax to (847) 378-0604. Consideration will only be given
to submissions with all three elements.

34. Director, Total Accounts; Carlson Hotels Worldwide; New York City,

Responsible for generating new business, growing existing revenues,
consulting with hotel properties and providing direction to the Group
Sales Managers
– Responsible for identifying qualified new business opportunities
– Directs Group Sales Managers to develop and prospect for business
within their own market segment
– Conducts presentations customized to individual audiences which
promote the brand's value, products and services
– Responsible for training the customer's salespeople
– Develops a sales plan for each customer which results in increased use
of products and services
– Serves as a sales leader and manages customer satisfaction
– Dedicated to providing needed backup and expertise to the sales
– Responsible for growing revenues with existing account base and
developing new business
– Manages the communication to large group hotels teaching them how to
maximize their relationship with National Group Sales
– Determines profitable match between customer needs and our ability to
satisfy them
Required Qualification     
– 5+ years hotel sales or similar sales experience
– 2+ years managing sales people or equivalent
– Bachelor's degree preferred
– Established relationships with key market segment decision-makers
– Demonstrated skill using a sales contact management system
– Overnight travel up to 40%, depending on assigned territory
– Demonstrated ability to thrive in a fast paced work environment
Bachelor's Level Degree

35. Senior Account Exec – Event Marketing; Legacy Marketing Partners;
Chicago, IL

Legacy Marketing Partners, a leading experiential and event marketing
agency, is seeking a Senior Account Executive to work on a Fortune 500
business-to-business account, developing, managing and implementing
multiple client events, sales meetings, training sessions, regional
customer events and incentive travel programs ranging from 20 – 1,200

. Develop, manage and implement all aspects of client events including
trade shows, executive functions, sales training meetings, regional
events, incentive programs and customer events
. Coordinate on-site execution of programs including attendee
registration and lodging, food and beverage, décor, theme, production,
entertainment, leisure activities, business sessions (general and
breakout), air travel and local ground transportation
. Source, develop and produce all event communications ranging from
invitations, creative concepts and collateral to on-site agendas and
name badges
. Create content for individualized event websites; manage on-line
registration process; supervise and develop account team members and
travel/DMC staff
. Coordinate event logistics, agendas and timelines
. Identify, negotiate and contract with hotel and event venues
. Source and manage multiple vendor, supplier relationships required for
. Create, manage and track budgets; monitor all expenditures to stay
within budget parameters
. Provide leadership for account staff and other departments working on
the account
. Create and track metrics for measuring success of programs
. Provide clients with timely post-event reports
. Take proactive approach to anticipating internal and external concerns
and maintaining level of flexibility to quickly respond to changing
client demands
. Daily contact with multiple clients; responding to and managing client
requests and maintaining open and frequent communication

Required Qualification  
. Strategic Problem Solver: anticipates challenges, is proactive and
. Strong Decision Maker: Makes sound decisions, uses good judgment;
establishes priorities
. Excellent Communicator: Speaks and writes with a high degree of
professionalism and credibility; communicates effectively with multiple
. Relationship Builder/Team Leader: Maintains high level of client
service, facilitates relationships with suppliers, venue, travel staff,
account team staff and clients at all levels; promotes and motivates
. Budget Development and Management: Develops and manages overall
program budgets and exercises fiscal knowledge and responsibility;
identifies efficiencies
. Leadership: Sets high standards of excellence; earns respect from and
gains confidence of clients, account team members and agency management;
embraces best practices and leads by example
. Organizational, Time Management Skills: Moves projects forward to meet
client objectives and deadlines; anticipate challenges; manage time
effectively and operates efficiently, managing multiple tasks and
programs simultaneously

Position Requirements

. Minimum 3-5 years relevant event management, hospitality and/or event
marketing experience
. Excellent oral, written and interpersonal communications skills
. Keen attention to detail and extremely organized
. Must be available for travel
. Computer proficiency in Excel, Word, PowerPoint
  Education   Bachelor's degree required with preferable focus in
hospitality, event management or tourism administration.

Please e-mail resume and salary requirements to:

36. Special Events & Catering Manager; FFEC LLC; Fishers, IN

Responsible for planning and successful execution of a variety of
corporate and social events, exceeding client expectations. This person
will be primarily inside office based and will be responsible for each
event beginning with the initial phone conversation and sale, to
coordinating the restaurant/entertainment resources and staffing, to the
delivery of the event.
Cost effectively sell our capacity and capabilities to entities for
special events
Accurately cost and price each event
Participate in developing marketing and sales campaigns and marketing
Ensure a high quality delivery of the special events that we have sold
Required Qualification     
4 year degree or equivalent experience in hospitality, marketing or
related service fields.
Able to work a varied/flexible schedule based on events.
Strong commitment to providing superior client service
Professional appearance, language and attitude.
Strong oral, written and computer skills
Bachelor or Associates degree preferred

Fax resume Attention: Robin Patras to 317/770-6066

37. Healthcare Tradeshow Sales Manager; Confidential; Chicago, IL

38. Sales; Madison Avenue, Inc.; Columbia, MD

39. Vice President, Marketing; Sacramento Convention & Visitors Bureau;
Sacramento, CA

********From Ned Lundquist*****
40. Director of Special Events; Doe Fund; New York, NY


41. Sales Representative; American Massage Therapy Association;
Evanston, IL

General Summary:
The Media Sales Representative is responsible for AMTA print and
electronic ad space, exhibit space, sponsorship, and for the supervision
of list rentals, bookstores and magazine distributors. In carrying out
these responsibilities, the representative works with existing clients
to maintain and grow sales and develop new clients for AMTA. The
representative also supervises a media assistant who helps oversee the
coordination of lead generation efforts, sales database management, and
other support services that are designed to maximize the
representative's sales efforts.

. Customer Contact — Creates sales contact plans to reach current
advertisers, exhibitors, sponsors, and prospects; follows plans to reach
target markets and create sales, keeping record of sales activities on
the daily call report; manages the sales relationships between AMTA and
distributors, bookstores and list brokers;
. Lead Generation — Develops, plans and executes sales promotions to
generate sales prospects for AMTA media opportunities, and maintains and
updates media kit, promotional tools;
. Planning, Budgeting and Administration — Works with manager to
complete annual plan, sales forecasts and budgets; recommends and
develops policies and procedures for media sales and service;
. Supervision Supervises a Media Assistant responsible for handling the
o Customer service for media customers or their agencies, including but
not limited to pre-press, placement, verifying ads and proofs, and other
advertising issues;
o Billing and collection services to make sure that accounts are
accurate, and that accounting and collections procedures for both
bookstores and distributors are separate; preparing and distributing
monthly sales and aging reports;
o Preparation and completion of the bi-annual BPA circulation audit;
o Fulfillment of mailings and promotions for all media.
. Collaboration — Works collaboratively with the editorial staff of
AMTA periodicals, the web program manager, the product developers and
the Professional Development staff to ensure that assigned product,
program and service goals are met, while still ensuring the quality of
those products, programs and services;
. Performs all other duties as assigned.

Required Knowledge, Skills and Abilities:
. Comfortable with relationship based selling, initiating contacts,
making cold calls;
. Ability to meet deadlines under pressure, make decisions as
appropriate to level;
. Ability to gather information, analyze, set priorities, take
initiative, work independently, and collaborate;
. Excellent time management and strong organizational skills;
. Forward thinker, quick to adapt to customer needs and complaints, able
to maintain composure under pressure;

Education and Experience:
. Two to four years of recent sales experience (work with association
and publication preferred)
. Bachelor's degree or equivalent in a business-related discipline
. Knowledge of media methods, tracking, reporting, sales promotion,
magazine and Web production;
. Understanding of convention exhibit setups and floor plans;
. Strong accounting and bookkeeping skills;
. Experience with membership organizations and volunteers a plus.
. Computer Literacy, specifically MS Word, Excel and Internet; knowledge
of SpaceMaster Publication Software preferred.

Contact: Linda Lee

42. Director of Programming; Association; Chantilly, VA

43. Vice President, Education & Convention; American Chamber of Commerce
Executives; Alexandria, VA

The American Chamber of Commerce Executives in Alexandria, VA is seeking
a proven leader to head its education and convention team. The VP
Education & Convention will direct all aspects of the ongoing
professional development initiatives of the association throughout the
year, as well as supervising a team of five in orchestrating a four-day
national convention of 1,200.

Leadership skills, communication skills, educational insight, team
oriented, good negotiation skills and marketing savvy.

Interested applicants should submit a resume demonstrating the
appropriate skills and knowledge, as well as a compelling (really!)
cover letter, to:

44. Program Manager; Association; Chantilly, VA

45. Meeting Planner; Edelman Financial Services; Fairfax, VA

Edelman Financial Services, one of the area's largest financial planning
firms, is seeking a Meeting Planner. You will work in a team, assisting
with all aspects of event planning from site selection through
logistics, promotions and on-site support at events. Excellent customer
service, interpersonal, and organizational skills are a must.
Proficiency with MS Office and background in meeting planning is
required. Must be able to work occasional evening and weekend events.
Twice named one of the area's Great Places to Work by Washingtonian
magazine, EFS offers excellent benefits, salary and a great work
environment. Come join our growing company. Visit us online to learn

Please send your resume and salary requirements to:

46. Operations Account Manager; Mana, Allison & Associates, Inc.; San
Francisco, CA

Brief Description:
Mana, Allison & Associates, Inc., is a San Francisco based destination
management company offering special event planning, management and
production; sightseeing, staffing and transportation management services
to corporate, incentive and association clients. Mana, Allison &
Associates, Inc. was founded in 1987.

Direct client contact and complete execution of all assigned programs:
to include vendor negotiation and scheduling, personnel management,
program operation, billing, client communication and accountability.

. Minimum of 2 years experience in the DMC industry.
. Proven communication and customer service skills.
. Knowledge of San Francisco and the Greater Bay Area as a destination.
. Proven organizational skills, attention to detail and personnel
. Ability to work within tight timeframes, independently or within a
team environment.
. Capacity to multi-focus and manage current as well as future programs
. Excellent computer skills
. Professional appearance
. Sense of humor

Salary Range: Competitive Salary (DOE)
Benefits: Medical/Dental Plan
Paid Vacation and Sick Time
Profit Sharing Plan

Contact: Jacy Valentine

47. CONFERENCE SPECIALIST; National Trade Productions, Inc.; Alexandria,

NTP, a tradeshow management company, is searching for a Conference
Specialist to complement its Conference department. This position is
responsible for planning, developing and executing conference programs
and logistics. It requires excellent technical, project management, and
people skills. Industry knowledge and contacts required. This position
will primarily work on logistics including meeting planning, housing and
registration across multiple shows. Bachelor's degree and 2-3 years
program development experience required. Send resume with salary history

48. Catering Sales Manager; W. Millar & Company; Washington, DC

About Us:
W. Millar & Co. is one of DC's largest corporate catering firms. For
over 15 years we have been servicing DC's top organizations, delivering
great food on time.

Catering Sales Manager

Reports To:
Director of Sales & Marketing

Position Summary:
The Catering Sales Manager manages an (inherited) extensive client base
and is responsible for its continued growth through business development
and new client solicitation.

Essential Duties and Primary Responsibilities include, but are not
limited to:
*Client relationship management
*Proposal writing
*Lead generation
*Cold calling
*Presenting to prospective clients in a formal setting
*Quality control
*Customer service
*Order entry
*Event planning
*Working closely with fellow members of the Sales Dept.
*Working closely with other departments within the facility in a team
*Preparation of reports, goals, and ideas, which must be presented to
the Director regularly
*Delegation of appropriate workloads to Customer Service Reps.

Job Standards:
To perform this job successfully, an individual must be able to perform
each essential duty satisfactorily. The requirements listed below are
representative of the knowledge, skill and/or ability required.

Undergraduate degree preferred.

2-5 years of sales/business development experience. Experience in a
hospitality environment preferred.

*Excellent writing and presentation skills
*Well-developed ability to persuade others and sell ideas
*Analytical and research skills
*Polished interpersonal and verbal communication skills
*Project management and organizational abilities
*Strong attention to detail
*Solid computer skills, including Word, Outlook and Excel
*Global business awareness including and knowledge of industry trends

*Strong business acumen; ability to research new business opportunities
*Ability to multi-task while maintaining a strong eye for detail
*Ability to develop and execute marketing / business development
strategic plans and campaigns using necessary marketing mix and business
development tools.
*Excellent problem solving abilities and track record of good
decision-making and the exercise of sound judgment.
*Strong project management abilities including setting priorities,
planning, organization, follow-through, delegation and negotiation

Success Factors:
Personal characteristics that contribute to success in this position are
as follows: Strong work ethic; high achiever; high degree of personal
responsibility and accountability; polished interpersonal skills;
persistence; ambition; and a strong desire to succeed and make a

Health, Dental, 401(k) w/ Employer Match, Accrued Vacation Time, Approx
10 observed holidays/year.

To apply:
Send resume, personalized cover letter, and salary requirements to: with “Catering Sales Manager” in the subject line. Or
fax to (202) 667-2069

49. Director, Brand Operations; Choice Hotels International; Silver
Spring, MD

50. Sales Support – Luxury Hotels; Pacific Direct; McLean, VA

51. Director Of Sales; The coliseum; Alexandria, VA

The Coliseum, Blacksburg VA's newest Sports Condominium Hotel, is
seeking an experienced Sales leader to recruit, train, and manage small
Sales Team. Must be self-starter with strong communications and
management skills to introduce The Coliseum to an eager client base.
Past experience in new home sales/management with an emphasis on resort
and condominiums a plus. Excellent opportunity with above average income
potential for the right candidate.

Send resume and cover letter to: or 107 S West St, #738, Alexandria, VA 22314 or
fax to 703 535-6936.

52. Human Resources Asst.; WYNDHAM BALTIMORE; Baltimore, MD

Today's theme song: “White & Nerdy (Parody of “Ridin'” By Chamillionaire
featuring Krayzie Bone)”; “Weird Al” Yankovic; “Straight Outta Lynwood”

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