Hospitality and Event Planning Network (HEPN) newsletter for 4 December 2006

Hospitality and Event Planning Network (HEPN)
4 December 2006
You are among 112 subscribers.

Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information.  We also like to hear if you got a
job as a result of this network!

Some of the older HEPN editions are now listed at:

Issues from November 27 onward are also posted at

This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to

Neither Topica nor I rents, sells, or gives out your information on this

This week's edition includes:

*** The Short Self-Pitch (SSP)
1. Exhibits and Meeting Marketing Manager; American Academy of
Optometry; Rockville, MD
2. Meeting Planner; National Jewish Medical and Research Center; Denver,
3. Tradeshow Sales Manager; GES Exposition Services; Teterboro, NJ
4. Meetings Assistant; Confidential; Washington, DC
5. Exhibits and Convention Services Manager; American Society of Plastic
Surgeons; Arlington Heights, IL
6. Meetings Assistant; American Academy of Child & Adolescent
Psychiatry; Washington, DC
7. Site Selection Manager; Minding Your Business, Inc.; Chicago, IL
8. Programs Assistant; APPA; Alexandria, VA
9. Events Manager; Prince William Assoc of REALTORS;    Manassas, VA
10. Meetings Assistant (Temporary); ACEC; Washington, DC
11. Conference Coordinator;     Texas Institute of Continuing Legal
Education; Austin, TX
12. Meetings and Sales; FDLI; Washington, DC
13. Exhibits Manager; United Telecom Council; Washington, DC
14. Catering Event Manager; Sambuca Restaurant; Houston, TX
15. Events Manager; DLA Piper US LLP; Palo Alto, CA
16. VP of Sales, Marketing & Communications; Saint Paul RiverCentre CVA
(RCVA); Saint Paul, MN
17. Event Sales Director; JBC Entertainment; Louisville, KY
18. President; Charleston West Virginia Convention and Visitors Bureau;
Charleston, WV
19. Program Manager Meeting & Events Manager; ACUHO-I; Columbus, OH
20. Director of Leisure Travel; St. Pete/Clearwater Area CVB;
Clearwater, FL
21. Meeting Manager; Synthes; West Chester, PA
22. Director of Sales; Packer Country Visitor and Convention Bureau;
Green Bay, WI
23. Director of Marketing; Packer Country Visitor and Convention Bureau;
Green Bay, WI
24. Meeting Planner Manager; DENTSPLY International; York, PA
25. Director of Public Relations; St Petersburg/Clearwater Area CVB;
Clearwater, FL
26. Senior Meeting and Incentive Planner; BCD Meetings & Incentives;
Chicago, IL
27. Operations Manager; PRA Destination Management; Costa Mesa (Orange
County), CA
28. National Sales Manager; PRA Destination Management; Costa Mesa
(Orange County), CA
29. National Sales Manager; Stasis Business Solutions; Phoenix, AZ
30. Hotel/Catering Sales-Quality Assurance; Coyle Hospitality Group;
Anywhere in the US
31. Account Executives & Account Managers; Octagon; Norwalk, CT
32. Meeting Planning Team Manager; The Capital Group Companies; Los
Angeles, CA
33. National Sales Manager; DMI; Chicago, IL
34. Administrative Assistant; Meeting Dynamics & Dynamic Productions,
Inc.; Ft. Lauderdale, FL
35. Events and Marketing Specialist; CA-NV Section of the AWWA; Rancho
Cucamonga, CA
36. Manager, Education and Event Planning;; Alexandria, VA
37. Event Manager; RealTime Productions; Seattle, WA
38. Meeting Services Coordinator; BearingPoint; McLean, VA
39. Events Manager; Moody's Investors Service; New York, NY
40. National Meeting Planner & Marketing Specialist; Construction Expo,
Inc.; Austin, TX
41. Director of Hospitality Sales; JANUS et Cie; Los Angeles, CA
42. Administrative/Meeting Planner; California Alternative Payment
Program Association; Sacramento, CA
43. Event Coordinator; National Consumers League; Washington, DC
44. Sales/Operations Manager; Fun Factory Events; San Antonio, TX
45. Event Sponsorship and Exhibit Sales Professional; Red 7 Media;
Norwalk, CT
46. Sales Administrator; Cvent; McLean, VA
47. Meetings Manager; Positions Inc.; Tysons Corner, VA
48. Meeting Coordinator; SAIC; Arlington, VA
49. Director Of Restaurant; Capital Hilton Hotel; Washington, DC
50. Sales / Marketing | Assistant Director; COLLIN MOONEY; Washington,
51. Office Manager, DC Office; NYC & COMPANY; Washington, DC
52. Sales Manager; SHERATON SUITES ALEXANDRIA; Alexandria, VA

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to One SSP will be included each

1. Exhibits and Meeting Marketing Manager; American Academy of
Optometry; Rockville, MD

Main Purpose: Responsible for selling and managing the exhibit hall at
the annual meeting, and for working with other staff and
consultant/vendors to develop and distribute marketing materials for the
annual meeting

Duties and Responsibilities:
Responsible for selling and managing the exhibit hall at the annual
meeting. Helps to develop revenue and expense budgets, setting goals in
number of companies and number of booths sold. Manages exhibits budget,
striving at all times to exceed revenue budget and stay within expense
budget. Proposes changes to rental rates as appropriate.

Sells the hall by developing and reinforcing existing relationships, and
with “cold calls” to appropriate vendors with products or services
appropriate to the profession. Provides staff support to the Exhibits
Committee, and works with them to sell booths at Academy annual meeting
and meetings of 'sister' organizations (SECO, AOA, Vision Expo,
East-West, etc).

Works with general contractor to draw initial floor plan, and then
produces and re-draws floor plan in ExpoCad® as booths are sold and
changes in the floor are required. Acts as primary liaison with the
decorator/general contractor regarding all things exhibits-related.

Develops a rapport and communicates regularly with exhibitors.
Responsible for exhibit hall management on-site at the Annual Meeting.
Ensures that all information on the website and in marketing materials
regarding exhibits is accurate.

Maintains records related to, and implements, policies regarding point
system for priority in booth selection process. Conducts booth selection
for subsequent year at the Academy annual meeting.

Maintains records of booth sales, to include updating corporate names
and addresses, using ExpoCad® or the Academy's central database
(depending on configuration). Works with Finance Director to assure that
all monies due are paid.

Works with staff and vendors to produce all pre-printed promotional and
marketing pieces, including Program Preview, Exhibitor Prospectus and
Application, and Mark Your Calendar, and print ads, as well as On-site
Program Book, banquet program, awards program, on-site registration
form, etc. Works with designers to develop appropriate meeting logos and
'look.' Works with staff and vendor to identify and purchase appropriate
trinkets and volunteer gifts. Engages designers, printers and mail
houses. Oversees production and distribution of marketing materials.
Identifies opportunities to market the Annual Meeting.

Works with vendors to assure delivery of in-kind trinkets for annual

All other duties as assigned.

Salary mid-50's, with excellent benefits. To apply, forward a cover
letter and resume to: or mail to: Office Manager 6110
Executive Boulevard, #506, Rockville, MD 20852. Resumes submitted by fax
will not be accepted. No phone calls, please. Interviews will begin in
January, 2007.

2. Meeting Planner; National Jewish Medical and Research Center; Denver,

National Jewish Medical and Research Center in Denver, Colorado is
seeking a Meeting Planner to market, plan and implement all elements of
medical education meetings and conferences. To ensure smooth execution
of all facets of meeting logistics and maintain conference
profitability. To negotiate contracts and manage budgets necessary for
the implementation of these educational conferences.


Education: Bachelors degree required.

Experience: Minimum of 5 years experience required. Strong writing
skills important with some public speaking experience.

Experience in marketing and managing conferences and meetings as well as
experience in budgeting, contracting, negotiations, audio/visual, food &
beverage and the administration of speakers needs. Must be detail
oriented and have strong negotiation experience. Working knowledge of
event planning details. Strong organizational skills and demonstrate the
ability to handle numerous projects simultaneously and hectic work load
with ease.

Special Skills: Extensive computer skills including: Microsoft Office,
Word, Excel, PowerPoint and Access, Internet applications. Excellent
oral, written and interpersonal skills. Able to interact with
professionals from many countries and backgrounds; Ability to travel;
Must be able to meet deadlines; Proven ability to prioritize.

Certification & Licensure: CMP (certified meeting professional)
certification desirable.

OR – Any equivalent combination of Education or Experience.

Schedule: 40 hours per week, Mon – Fri

A cornerstone in the Denver healthcare community, National Jewish
Medical & Research Center is a non-profit, non-sectarian institution.

National Jewish offers a complete benefits package to eligible employees

. Medical, Dental and Vision Coverage
. 403(b) Retirement Plan
. Flexible Spending Accounts
. Life Insurance
. Long-Term Disability Coverage
. Long-Term Care Coverage
. Employee Assistance Program
. Tuition Reimbursement (after 6 months of employment)
. Legal Plan
. Free Parking

We offer an excellent working environment and benefit package. To apply,
please go to WWW.NJC.ORG


3. Tradeshow Sales Manager; GES Exposition Services; Teterboro, NJ


To maintain existing accounts, to sell services of GES, and to
subsequently coordinate production of city shows so as to meet
established profit and sales goals, and to represent the city and
Company as being experienced, creative and professional.


. College or equivalent preferred
. Five (5) years sales experience
. Knowledge of Convention Services Industry a must
. Excellent oral & written communication and organizational skills
. Must be willing to travel
. Must be computer literate


1. Pursues sales leads obtained from a variety of sources, including
publications, convention bureaus, business and personal contacts, other
GES offices, and current or former business accounts. Researches show
history through business contacts, GES Marketing Systems and other
published information, and verifies contract and move-in/move-out dates,
if available. Contacts Exhibit's Manager for association, group, or
other appropriate person. Requests bid specifications, if available,
and/or asks questions necessary to prepare a proposal.
2. Prepares proposals detailing services provided to client by GES,
lists costs for all services, and submits proposals to the designated
client contact in order to secure if necessary. Follows-up with
prospective client, and determines and documents reason GES either
obtains or loses contract. Advises specified personnel of new account,
if obtained, by submitting “Sold Show Report”. Prepares accurate booked
show reports to include forecasted revenue, profit, and usage.
3. Coordinates show production with Account Executive to effectively
meet client needs, represent GES as a creative and professional
organization, and maximize Company profits.
4. Visits show during installation, duration and dismantling to ensure
client requirements are satisfied.
5. Assists Account Executives in drafting initial management invoice
during show, for client's review, and sends final invoice to client
within five days after show end.
6. Prepares, and keeps current, individual sales projections to forecast
individual and office performance to sales and profit goals.
7. Attends local industry events in order to stay abreast of industry
8. Assists in training less experienced Account Executives, as necessary
or requested by the Director of Sales.
9. Refers all possible leads to the appropriate individuals in the
appropriate GES offices.
10. Develops and maintains good working relationships with management,
sales, and event services representatives of local hotels, convention
centers and convention bureaus.
11. Performs other duties as assigned and deemed necessary of the
position under the direction of the Director of Sales.


Internal: All GES Employees
External: Convention/Hotel Staffs

Contact: Julie Smith

4. Meetings Assistant; Confidential; Washington, DC

Provide registration support and administrative assistance for meetings
department. Ability to multi-task, high attention to detail, computer
skills, excellent oral and written communications and high level of
customer satisfaction and customer service required.

Key responsibilities: Maintain integrity of the database information;
accurate data entry processing; prepare/cross check registration and
reports; track attendee registration information; maintain and prepare
registration correspondence; prepare pre-conference materials; attendee
badges, tickets, and registration packets; and assist on-site
registration desk. Perform other duties as assigned.

Demonstrated skills in organization, customer service, attention to
detail, communication, follow-through, adaptability, self-initiative and
problem solving. Strong database skills required. Position involves
heavy phone, e-mail, and in-person contact with meeting attendees; must
be customer service oriented and have excellent verbal and written
communication skills. Proficiency in Microsoft Office suite, Outlook and
internet navigation skills required.

Position is part time (20 hours a week, beginning January 2 to May 31),
$15 per hour. Please email resume and cover letter to Meredith Brown
( or fax to 202-682-4361.

5. Exhibits and Convention Services Manager; American Society of Plastic
Surgeons; Arlington Heights, IL

The American Society of Plastic Surgeons (ASPS) is seeking an
experienced professional with extensive experience in the exhibits
industry to serve as Exhibits and Convention Services Manager.

The Society and meetings department has undergone significant change and
improvement over the past year. Along with completely renovated offices
and work enviroment, ASPS's meetings department has been given
additional support , resources and restructured under the direction of a
new Director of Meetings & Exhibits.

This position will be responsible for the sales, strategic exhibit
marketing & sales plans-execution, new market development & prospecting,
event growth & improvement, customer satisfaction & exhibitor relations,
operations & logistics for the Societies current and future exhibitions
(annual meeting and symposia) Overall Annual Meeting development,
strategic planning & programming, cost controls & negotiating new
revenue sources, and management of the introduction of new domestic and
international events-programs. Operationally manages key aspects of the
convention center exhibit hall during annual meeting, and symposia
exhibit area.

Manages and works with the entire Meetings & Exhibits team and directly
manages a Sr. Exhibit Coordinator, Sr. Convention-Meeting Coordinator
and Exhibits Coordinator to sell exhibit space, manages General
Contractor and suppliers, develop and manage budgets; ensures high level
customer service internally & externally; Develops marketing
opportunities in conjunction with Marketing Department staff; Works
closely with Director of Meetings & Exhibits to research, negotiate,
contract, and manage suppliers for hotels, convention services; Primary
staff liaison to Exhibits Committee and Exhibitor Advisory Council.

Certifications: CMP, CMM or CEM preferred

ASPS offers an excellent benefits package including; vacation, holiday
and personal day schedule; medical, dental, vision, 401K, retirement
plan and business casual dress code.

Contact: Rose

6. Meetings Assistant; American Academy of Child & Adolescent
Psychiatry; Washington, DC

American Academy of Child and Adolescent Psychiatry, a non-profit
medical association located in the Cathedral area of Washington, DC, is
seeking an enthusiastic professional for our Meetings and Continuing
Medical Education (CME) Assistant position. This individual will be
responsible for the administrative and logistical support of the AACAP
Meetings and CME Department. This position will handle the
administrative function for all AACAP meetings and assist in the
administrative function of a number of AACAP components. Specific duties
include coordinating evaluation data and comments from AACAP meetings;
assisting the Meetings/Exhibits Manager in planning for all component
meetings; entering Call for Papers abstract submissions in an Access
database; working with the Assistant Director of Meetings to produce
Program Committee reports, meeting packets, and arrange new research
posters; performing basic office support duties (copying, faxing,
filing, responding to department emails), and other administrative
duties as required.

This position requires a Bachelors Degree and two years related
administrative work experience – experience in meeting planning a plus;
strong attention to detail and the ability to manage multiple projects
and deadlines; must be organized, able to plan ahead to meet deadlines,
able to work in a fast-paced environment; excellent interpersonal skills
and a positive attitude; and solid computer skills, especially in Word,
Access, Excel, and PowerPoint – iMIS and Adobe Acrobat a plus. Some
travel is required.

Please submit resume with cover letter stating salary requirements to We offer great benefits. Visit our website at

Fax:    202-204-0146

7. Site Selection Manager; Minding Your Business, Inc.; Chicago, IL

Growing Chicago-based innovative and strategic meeting management and
event production agency seeks professional, resourceful, hard-working
individual to join our team-based environment as we work to exceed our
client's expectations.

The Site Selection Manager will be responsible for:
1. Spearheading the site selection process for new and existing clients
2. Negotiating hotel and other key vendor contracts maximizing saving
and minimizing liabilities
3. Having expert knowledge with both domestic and international
4. Consulting with clients (both external and internal) regarding
program placements as related to the site selection and contracting
5. Preparing accurate program budgets
6. Building and maintaining strong vendor partner relationships

Specific Responsibilities:
– Spearhead property site research for client meetings and conferences
(and other key vendors such as DMC's as necessary)
-Prepare availability, rate and destination reports for client review
-Consult with clients on pros and cons on property selection for their
-Negotiate with hotels to ensure maximum savings and minimum liabilities
for clients
-Reviews all hotel contracts prior to finalization, ensuring both
program specific and basic terms and conditions are accurate and legally
protect both client and MYB
-Track information on all tentative and definite hotel contracts
ensuring all option dates are considered and follow up with team members
and clients as appropriate
-Communicate regularly with vendors to keep them informed on proposal
status, ensuring appropriate space is being held or released on a timely
-Utilize preferred vendors for quality of service and as well as volume
purchasing along with maintaining supplier relationships
-Prepare preliminary budgets and initiate vendor contact for information
and pricing on assigned meetings and actively participate in proposal
pricing and negotiating strategy prior to booking/negotiation activity
-Complete internal documentation for program prior to internal turnover
to planning staff
– Advise team members as appropriate regarding new or revised
information from suppliers
– Participate in major program contract re-negotiations, as required
– Coordinate and/or manage site visits as required
– Actively keep up to date with industry trends, property
renovations/construction and destination information
– Train internal planning team regarding destinations and contract
– Perform special projects, as required


– Minimum of 5 years in industry with 3 years solid sourcing/buying
experience (both domestic and international). Experience in short term
contracting as well as sourcing/contracting large meetings and
conferences including convention centers.
– Proven negotiation skills with an understanding of and ability to
effect win/win solutions
– Strong destination and property knowledge
– Strong background in selling rooms and assessing meeting room/function
– Experience working with StarCite, OnVantage or other similar
technology sourcing tools
– Strong affinity and understanding of budgeting and program costing
– Ability to provide exceptional client care and communication (both
verbal and written)
– Ability to ask appropriate questions to clients to determine meeting
facility needs such as room blocks, set up, types of property desired,
program agendas, etc.
– Ability to quickly evaluate alternatives and recommend a plan of
-Excellent skills developing alternative approaches and being
resourceful to meet client needs
– Understanding of supplier profit points
– Strong organization and communication skills with an eye for details
– Demonstrated success in a team-based environment
– Excellent Excel skills and above average proficiency with other
Microsoft Office applications
– Ability to manage multiple projects in a team environment
– Exceptional follow-up skills
– Provide ongoing evaluation and improvement of internal processes
– Pharma experience preferred
– Bachelor's Degree preferred
– CMP preferred
– Limited travel (site visits, etc.)

Only resumes with salary history will be considered.


8. Programs Assistant; APPA; Alexandria, VA

Old Town Alexandria-based educational association seeks full time
Programs Assistant to support membership, marketing, and education
departments. The position: 1. Focuses on membership outreach and new
member recruitment efforts, including prospecting, application
processing, and database maintenance. 2. Supports the marketing of
educational programming including the development, production, and
dissemination of direct-mail campaigns, broadcast emails (text, HTML),
exhibitor and sponsorship solicitation, and event
advertisement/promotion. Provides marketing support to other departments
as directed. 3. Assists in soliciting sponsors and exhibitors for
educational events.

Excellent written and oral communications skills, as well as experience
with database management and graphic design. Must be highly organized
and able to multi-task while adhering to deadlines. Minimum 2 years
experience. Association experience helpful.

Competitive salary and excellent benefits. Fax cover letter and resume
to 703-549-2772 or email

9. Events Manager; Prince William Assoc of REALTORS;    Manassas, VA

Event Planner for real estate trade association in Prince William
County, VA. This position is responsible for planning all association
events including: trade show, golf tournament, sales awards, networking
and membership events. Creativity and outstanding personality required.

Teamwork and ability to work with staff and volunteers a must. Computer
skills required (Microsoft office products including Word, Excel, etc).
Superb organizational and communication skills needed. Experience
negotiating contracts and working with outside vendors needed. 4 year
degree, 1-5 years experience in office setting with administrative
duties, some customer service and/or event planning experience

Please submit resume and cover letter (with salary history) to: Denise
Nebb, CEO, PWAR, 9213 Center Street, Manassas, VA 20110 or fax (703)
368-8977 or
10. Meetings Assistant (Temporary); ACEC; Washington, DC

11. Conference Coordinator;     Texas Institute of Continuing Legal
Education; Austin, TX

12. Meetings and Sales; FDLI; Washington, DC

13. Exhibits Manager; United Telecom Council; Washington, DC

14. Catering Event Manager; Sambuca Restaurant; Houston, TX

Position Description       
Must have at least 2 years Catering Sales experience. Responsibilities
will include but not limited to the following:

Sell and coordinate internal and external catering events with the
Director of Sales
Follow up with all catering request
Prepares customer contracts, event orders, invoices and reports of
Experience with menu development, event coordination, BEO origination
and food concepts
Be able to work weekends and evenings when events are held
Strong Sales skills, detailed oriented and strong organizational skills
are a must. Basic Computer Skills are required.

Be a team player, positive attitude and high energy
Enjoy fun, fast paced environment

send resume to:

15. Events Manager; DLA Piper US LLP; Palo Alto, CA

DLA Piper US LLP, a leading global law firm, is currently seeking an
Events Manager in our Silicon Valley office:

Supports attorneys and business development team by planning, managing
and executing marketing events such as conferences, seminars,
receptions, trade shows, political events, etc., in order to develop new
and cultivate existing relationships with clients and potential clients.


1. Drafts event budgets.
2. Researches potential venues and vendors for events.
3. Manages events from start to finish.
4. Works with marketing graphics department to create and design
appropriate event invitations.
5. Negotiates sales/food/beverage costs with vendors for events.
6. Other duties as assigned

Please apply on line:

DLA Piper US LLP is an EEO/AA Employer – M/F/D/V

16. VP of Sales, Marketing & Communications; Saint Paul RiverCentre CVA
(RCVA); Saint Paul, MN

Development of sales and marketing plans, management of staff, maintain
sales production and create highly effective and professional marketing
pieces. Ability to develop and execute programs that generate qualified
leads and enhance the destination brand.
Proven sales leadership with excellent communication and coaching
skills. Prior CVB experience required at a leadership level. Must be
able to manage multiple projects, provide strong leadership and
supervisory skills and attain sales and marketing goals.
Salary commensurate with experience; excellent benefit package. Email
letter, resume and salary requirements to No
phone calls please.
Eric Willems
Saint Paul RCVA
175 W. Kellog Blvd
Suite 502
Saint Paul, MN 55102
651-265-4900 (phone)
651-265-4822 (alt. phone)
651-265-4999 (fax)

17. Event Sales Director; JBC Entertainment; Louisville, KY

Jillian's Billiards Club is a national concept known for its high
volume, fast pace and high energy. We offer a great restaurant
experience, packaged with world-class billiards, exceptional sports
viewing, the most current video games, nightclubs, and banquet rooms,
all in a highly interactive atmosphere. We have 17 locations, coast to
coast. Check out our web site:
We are currently interviewing for a Director level position to lead our
event sales team. Responsibilities include managing and motivating an
existing sales force of 17 Event Sales Managers.
Required Qualification     
Qualified candidates will have strong coaching / development skills, and
high volume experience in banquet and sales management. This position
will be based on our corporate headquarters in Louisville, KY with a
minimum of 25% travel.

Interested candidates should send resumes to:
JBC Entertainment
11851 Commonwealth Drive
Louisville, KY 40299
Fax (502)

18. President; Charleston West Virginia Convention and Visitors Bureau;
Charleston, WV

This highly motivated individual will lead the Charleston CVB in the
effort to promote the city/county as a destination for meetings,
visitors, and tour groups.
Bachelor's Degree and a minimum of five years experience in managing a
CVB of similar size, or larger, is preferred. Knowledge of meetings and
tourism industry. Previous experience with budget management. Excellent
verbal and written communication skills.
Commensurate with experience. Submit resume by January 15, 2007.
Search Committee
Charleston, WV Convention and Visitors Bureau
200 Civic Center Drive
Charleston, WV 25301
304-344-5075 (phone)
304-344-1241 (fax)

19. Program Manager Meeting & Events Manager; ACUHO-I; Columbus, OH

The Meetings & Events Manager is responsible for planning, developing,
managing, promoting, executing, and evaluating all events, including the
annual conference and exposition, volunteer committee conferences and
workshops, institutes and other training events, meetings or functions
as needed. This position works with several volunteer committees, staff
members, vendors and contractors in crafting and executing the overall
strategy for highly effective meetings. Responsible for budget creation,
resource management, event-database management, event expense/income
reconciliation, meeting facilitation. Manages the development of event
strategy, tactics, and direction of meetings and action plans. Develops,
monitors, and is responsible for timelines, action plans, and results.
Meeting Planning: Evaluation of meetings, tracking and analyzing event
data, creating BEO's & coordinating logistics, planning food & beverage,
negotiating contracts. Collaborating with volunteer event committees to
develop strategies, tactics and direction of meetings and action plans.

Project Management: Creating meeting and event policies & procedures,
budget creation, resource management, event-database management, meeting

Administrative: Participate in staff and departmental meetings, manage
travel arrangements, schedule/participate in conference calls,
event-database management, event expense/income reconciliation.

Meeting Management: Onsite management of all events, including resource
management, delegate experience, support of volunteers and staff,
conduct evaluation of objectives.

Other association and departmental projects and assignments
Required Qualification     
At least 5 years experience as a meeting planner or meeting manager;
strong communication skills, ability to work with diverse groups,
skilled at performing multiple tasks, prioritizing workflow, and meeting

Periods of extensive travel, evening and weekend working hours, and
flexible schedule required.

Desired: Certified Meeting Manager (CMM) or Certified Meeting
Professional (CMP) designation; association/nonprofit experience;
knowledge of commercial and proprietary database or event management
systems, experience in developing event systems and procedures.
Required: Masters Degree or equivalent combination of education and

To Apply: For consideration, applicants must apply by midnight, December
17, 2006 at The Ohio State University web site at and
search by requisition number 324826 Program Manager (Working Title
Meetings & Events Manager).
To build a diverse workforce Ohio State encourages applications from
individuals with disabilities, minorities, veterans, and women. EEO/AA
NOTES: ACUHO-I is a private nonprofit organization with a unique
relationship with The Ohio State University, our staff are employed by
OSU and receive an exceptional benefit package including health, dental,
vision, retirement, and tuition remission (for Ohio State University).

20. Director of Leisure Travel; St. Pete/Clearwater Area CVB;
Clearwater, FL

The St. Pete/Clearwater Area CVB is looking for an exp leisure travel
professional to fill the vacancy created by the upcoming retirement of
Nancy Foster. Will also work closely w/destination reps in Canada, the
UK, & Central Europe & supervise 4.
BA degree, 5 yrs related exp. Exp with both a CVB and full-svc agency is
desirable. Must be very knowledgeable in all aspects of the domestic
leisure market & exp in developing & managing sales plans & budgets.
$59,552 – $89,328 Excellent Benefits. Open Until Filled. No relocation
expenses are offered. Send resume to Mr. Lee Daniel, CVB Asst Dir.
Mr. Lee Daniel
St Petersburg/Clearwater Area CVB
13805 58th Street North, Suite 2-200
Clearwater, FL

21. Meeting Manager; Synthes; West Chester, PA


Manage activities of the meetings & conventions department to produce
professionally organized meetings and conventions. Coordinate all
logistics for high profile Trauma meetings.


– Receive and review meeting prospectus and determine Trauma attendance
and financial support.
– Point contact for all major Orthopaedic societies and the Orthopaedic
Learning Center.
– Manage site selection and contract negotiation for Trauma meetings
– Plan logistics of all major Trauma meetings including on-site
Manage the maintenance and component needs for the Trauma convention
– Manage two meeting coordinators with daily responsibilities regarding
local and national conventions and society meetings. Responsibilities
include: assigning meetings to each coordinator, society meeting
logistics, sales/product development staff requirements and guest
surgeon speaker support.
– Develop and manage meeting budgets.
– Work closely with executive management to execute flawless meeting
– Review and approve master bills and meeting invoices.
– Act as liaison between Meetings & Conventions Department and Product
Management Groups pertaining to meeting workshops/labs.
– Interact with employees throughout Synthes Global on meeting
– Develop meeting policies and guidelines as the company evolves.
– Supervise, train, and assist development of meeting coordinators.


– Minimum of 6 years meeting planning with hotel negotiation experience.
– Managerial experience preferred.
– Computer proficiency in windows environment.
– Strong organizational and time management skills.
– Detail oriented, self-motivated, and service-oriented.
– Strong problem solving skills in a fast pace environment.
– Strong written and communications skills.
– Budget preparation and analysis skills.
– Experience working with multiple suppliers to carry through contracted
arrangements and obtain results.
– 25-30% Travel required including weekends.

Please email resume and salary requirements to Beth Cowan, Human
Resources Representative at

22. Director of Sales; Packer Country Visitor and Convention Bureau;
Green Bay, WI

Responsible for sales and promotion of the area as a group destination
for convention, sports and other group business. Supervises all sales
department personnel and activities.
Minimum requirements: Associate degree and 3-5 years experience in
hospitality sales. Excellent oral and presentation skills needed. Must
be able to motivate and lead team of sales professionals.
Salary commensurate with experience and qualifications.
Paula Kirchman
Packer Country VCB
P.O. Box 10596
Green Bay, WI 54307-0596
(920) 405-1164 (phone)
(920) 494-9229 (fax)

23. Director of Marketing; Packer Country Visitor and Convention Bureau;
Green Bay, WI

Responsible for all advertising, promotion and public relations
activities related to the leisure market. Supervises all database
marketing efforts of the bureau. Provides assistance and resources to
tourism-oriented community events and attractions.
Bachelor's degree in marketing, communications or related field. Three
to five years related work experience. Knowledge of print material
development and publication and website creation, utilization and
maintenance required.
Salary commensurate with experience and qualifications.
Paula Kirchman
Packer Country VCB
P.O. Box 10596
Green Bay, WI 54307-0596
(920) 405-1164 (phone)
(920) 494-9229 (fax)

24. Meeting Planner Manager; DENTSPLY International; York, PA

DENTSPLY North America is a sales organization that effectively combines
the field and sales management functions of six United States
businesses; Caulk, Professional, Alliance, Rinn, Maillefer and
Pharmaceutical. The sales organizations for these DENTSPLY divisions is
supported by a common sales management structure with four primary
organizational components: Field Sales, Distributor Sales, Sales
Merchandising, and Sales Operations. This structure provides
opportunities for improved cross-divisional selling synergies,
single-point of distributor contact, consistency in customer processes
and policies, and expanded cross-divisional merchandising support.
DENTSPLY North America is responsible for executing sales strategy and
driving sales growth. The individual divisions continue to develop,
manufacture, market and support their own product lines.

The Meeting Planner Manager will manage all aspects of meeting planning
including site selection, developing marketing materials, building
registration process, agenda coordination, hotel coordination, meal
planning, entertainment, logistics, budget management, attendee
communication and registration for assigned meetings. Ideal candidates
will interact with key customers, act as the Dentsply contact for all
participants and be in constant communication with participants
throughout planning and implementation.
-Effectively manage meeting budgets and ensure that meetings do not
exceed set budget
-Secure entertainment; negotiate and implement contracts for welcome
receptions, evening cocktail hours, and formal dinner dances
-Plan recreation events
-Plan agendas, logistics, and local transportation needs for all
attendees, guests, speakers, and Dentsply personnel
-Manage, design and implement all marketing materials and communication
plan including distribution of initial promotion piece, registration
materials and program packets, advertisements for professional journals,
posters, and the hiring of models for the promotion and distribution of
invitations at major tradeshows
-Prioritize and manage multiple meetings and overlapping projects
-Proactively communicate to stakeholders and meeting participants in a
timely manner
-Practice good project management skills, develop comprehensive project
plans for all meetings, and schedule periodic project planning and
review meetings
-Supervises Senior Meeting Planner and Meeting Planner
Required Qualification     
Ideal candidates will demonstrate strong project management skills;
ability to manage multiple tasks and set priorities; an attention to
detail, and a demonstrated ability to meet deadlines and strong desire
to exceed expectations; strong analytical skills – ability to solve
practical problems, make logical decisions and communicate ideas.
Candidates should have experience in a dynamic, fast-paced environment
and be able to work independently as well as within a cross-functional
team. Strong interpersonal skills and excellent communication skills are
a must! Position requires up to 30% travel for meeting planning
preparation and implementation.
A Bachelors Degree required or an equivalency in training and experience
is required along with 3 to 5 years experience in meeting planning
preferably with a professional clientele. Other required skills include:
Strong computer skills in Windows and MS Office working environments,
(Word, Excel, PowerPoint, Project). Experience with meeting planning
software preferred; Experience managing other people; Understanding of
financial statements and budget management experience; and Experience
negotiating and securing contracts.

Please visit our website & apply at:

25. Director of Public Relations; St Petersburg/Clearwater Area CVB;
Clearwater, FL

The St. Petersburg/Clearwater Area Convention & Visitors Bureau is
looking for an experienced professional to lead its public relations
BA degree 5 years related experience. The ideal candidate will have at
least 5 years of tourism experience with a CVB, major hotel, or
attraction. Good travel media contacts are essential along with
experience in developing and managing public relations plans, crisis
communications plans, and budgets.
$59,552 – $89,328 Excellent Benefits. Open Until Filled. No relocation
expenses are offered. Send resume to Mr. Lee Daniel, CVB Asst Director.
Mr. Lee Daniel
St Petersburg/Clearwater Area CVB
13805 58th Street North, Suite 2-200
Clearwater, FL

26. Senior Meeting and Incentive Planner; BCD Meetings & Incentives;
Chicago, IL

Are you looking for a new and exciting opportunity in Chicago with a
company that works hard, but knows how to have fun, too? Proud of our
fundamental commitment to our employees, you'll find that we have a
distinctly different company culture. And we offer EXCELLENT TRAVEL

BCD Meetings & Incentives (BCD M&I) is an operating unit of BCD Travel,
the third largest travel management company in the world. BCD Travel
operates in 96 countries on five continents, with $12 billion in total
sales and a combined worldwide workforce in excess of 12,000. BCD M&I is
a division within BCD Travel that employs approximately 500 employees
worldwide specializing in meetings, incentives, conferences and events.
To find out more about our company, check us out at

We currently have an exciting opportunity available in our downtown
Chicago office for a Senior Meeting and Incentive Planner. The Senior
Meeting and Incentive Planner is responsible for the development,
planning and overall operational execution of complex meetings,
conferences, conventions, high-level incentive travel programs, and/or
special events for customers. The Senior Meeting and Incentive Planner
works on a variety of programs simultaneously and serves as the
day-to-day planning contact for each respective client.
-Plan and manage complex meetings, conferences, and/or conventions that
include multiple hotels/venues, audiences and agendas, and 20+ on-site
travel staff
-When required, work with Director, Business Development or Account
Director to create, develop, price and facilitate new and repeat
business proposals, including, but not limited to destination, hotel,
activity and event overviews
-Plan and manage high-level incentive travel programs, which include
multi-million dollar budgets, VIP audiences and complex level of details
-Work with the Director, Business Development and client to develop,
coordinate and implement travel program agendas and itineraries
-Day to day/main contact with client/decision-maker providing
consultative approach to program planning, ensuring the client has
identified clear objectives for the outcome of the meeting, conference
or program and determine steps to ensure these objectives are achieved
-Manage day-to-day internal and client version program budgets
Required Qualification     
-Minimum of 8 years experience in planning meetings, incentives,
conventions, conferences and/or special events
-Minimum of 8 years experience managing outside vendors, sourcing and
negotiating contract services
-Minimum of 4 years experience in account/client management
-Proficiency in Microsoft Office applications
-First hand experience of domestic and international group travel
-Successfully planned and operated high-level incentive travel programs
and complex meetings both domestic and international with 1500+
participants with on-site Travel Staff of 20+
-Bachelor's degree strongly preferred
-CMP certification strongly preferred

To express interest and apply for this position, please email your
resume and salary history and requirements to or fax
to (404) 923-6293. We are an Equal Employment Opportunity Employer.

27. Operations Manager; PRA Destination Management; Costa Mesa (Orange
County), CA

PRA Destination Management is a full-service DMC working with clients
for over 25 years nationally. Our employees are innovative, caring,
ethical, creative, and dedicated professionals. We are looking for an
Operations Manager to join our Orange County Team (Costa Mesa). This
position is responsible for the logistical management and operation of
programs as contracted by the client, ensuring that the expectations of
the client are not just met but exceeded.
1. Responsible for logistical management and operation of contracted
2. Ability to successfully manage multiple programs with various
3. Ability to manage and direct tour guides and venue staff;
4. Ability to work a flexible schedule including evenings, weekends.
Required Qualification     
Requires previous industry work experience, with at least 2 years as an
operations manager for a DMC, meeting planner, event planner or related
industry. A college degree or certificate in Meeting/Event Planning or
related field is helpful. Our ideal candidate is a flexible team
participant that has strong organizational skills, detail-orientated,
excellent computer skills, and wants to be part of a successful team.
The candidate must have a commitment to provide exceptional client
service levels that are expected from our employees. Very helpful to
have a working knowledge of Orange County area venues. Must be willing
to work some late hours and weekends when deadlines and programs demand

Please forward resumes plus cover letter to: Ann Fitzgerald at

28. National Sales Manager; PRA Destination Management; Costa Mesa
(Orange County), CA

PRA Destination Management, a DMC industry leader, is seeking a highly
motivated professional sales executive to join our Orange County team.
Our ideal sales executive has a record of meeting their established
revenue goals by growing established business contacts and developing
new business through their industry contacts and prospecting.
Additionally, our sales executive is a creative individual, responsible
for designing programs from conception through contract, with the
support of a strong office team.
-Meet and surpass established revenue goals through developing business
-Development of creative programs for clients with a team of Account
Managers and Operations Managers.
-Must be able to negotiate and close sales with client base.
-Maintain long lasting relationships with current and potential clients.
-Create and design effective sales presentations for clients and
-Represent PRA Destination Management at industry meetings, tradeshows,
sales trips, and events.
Required Qualification     
Our ideal candidate must have an established record of sales experience
using multiple sales techniques in the hospitality field, preferably in
the DMC industry. Candidates without industry-related sales success will
not be considered. Our Sales Executive should possess exceptional
organization, negotiation, and leadership skills. A college degree in
Business, Marketing or related degree is helpful. Must have knowledge of
program design and development, from inception through contract.

Please include a cover letter and compensation expectations. Only those
candidates being considered will be contacted.
Please forward your information to Ann Fitzgerald via email at

29. National Sales Manager; Stasis Business Solutions; Phoenix, AZ

Home Based Position – US
Do you have what it takes to be your own boss? Do you want to join a
company that is rapidly increasing its rate of growth with flexibility
and a rewarding path for sales management? Work with limited or no
supervision for a full service Meeting Management and Travel Company.
Our services are packaged for individual clients needs from site
selection and contract negotiations to additional low cost solutions
such as:
– Online Attendee Registration
– Travel Management
– Housing Management
– Budget Management
– Corporate Travel Policies
– Online Reservations
– Group Air & Cruise Options
– Real-time Reporting
Stasis is currently looking for national sales managers in all areas of
the US who are self motivated, like to be their own boss, make their own
hours and can work on a commission only basis. The earning potential is
unlimited and Travel Industry Agent benefits are available to chosen

Stasis offers our sales managers the ability to perform with full
service resources at hand. We have the proprietary resources and
software that enables us to offer our clients a one stop point of origin
for all aspects of the meeting management industry. As well as the
travel resources to compete with anything the clients can find online.

Stasis will offer training and support to assist managers in beginning a
successful career. We will provide the collateral to enable a successful
marketing module based on insight, expertise, professionalism and

Job Requirements: The ideal candidate will have work experience as
Convention Bureau sales, Hotel Sales, National Sales or other
hospitality related sales experience, these however are not required.
Employment offers will be based on experience in sales and marketing
from all industries

Please email or fax Cover letter and resume to or

30. Hotel/Catering Sales-Quality Assurance; Coyle Hospitality Group;
Anywhere in the US

31. Account Executives & Account Managers; Octagon; Norwalk, CT

Octagon is the premier global sports and entertainment marketing
division of The Interpublic Group of Companies, one of the world's
largest advertising and marketing communications groups. We are proud to
have been ranked the Number One agency in corporate consulting and
marketing services by Sports Business Journal in 2006.

The Octagon Corporate Events & Hospitality Division provides event and
entertainment services for a number of blue-chip clients. We provide
unmatched, turnkey hospitality services to support each client's program
strategies. Our vast experience in this area makes us more than just an
executional vendor; we are strategic partners. We manage custom programs
around sporting and non-sporting events, ranging from golf outings,
concerts and business meetings to mega events such as The Super Bowl.

Positions will include responsibilities for the hospitality aspects for
our clients¿ events, including:

* Ticketing (managing online registration systems, database development
for customer/invitee communication, ticket inventory and distribution)
* Negotiating hotel, venue and catering agreements
* Event budget management
* Event Management and support of Special Events
* Supervision of event staff
* Post event customer follow-up/measurement

Candidates will have a college degree, two to six years directly related
experience, preferably with an agency, and:

* Excellent communication skills, both written and oral
* Superior organizational skills, careful attention to details and the
ability to multi-task
* Strong ability to work as part of a team and under pressure
* Willingness to demonstrate initiative and solve problems independently
* Ability to work long hours and travel frequently on weekends
* Proficiency with Microsoft PowerPoint, Word, Excel, Access

For more information on Octagon, please see our web site,

We are proud to be an Equal Opportunity Employer.

To be considered for these future opportunities, please send a cover
letter describing how your experience aligns with our responsibilities,
salary history/desired salary and your resume to our VP/Talent, Donna
Renella, at

32. Meeting Planning Team Manager; The Capital Group Companies; Los
Angeles, CA

The Capital Group Companies form one of the most experienced and
successful investment management organizations in the world. For more
than 70 years, they have been serving an increasingly global group of
investors, consisting of more than 10 million individuals and thousands
of corporations and institutions. The American Funds is their mutual
fund family in the U.S., and is one of the top three fund groups in the
nation. Headquartered in Los Angeles, they have 21 offices nationwide
and around the world, with more than 7,000 associates. To learn more
about the company, visit their website at The
company has a very collaborative work environment and one that is very
feedback driven. They value input from a variety of areas within the
company. The Capital Group Companies focuses heavily on customer
service, whether it's directed to external or internal customers.

The American Funds Meeting Planning Group is responsible for planning
and executing on an annual basis approximately 50 Advisor Forums,
large-scale national sales meetings, due diligence meetings, and
informational sessions for broker support staff, as well as other
business-related meetings.

$70K – $80K, depending on experience plus performance bonuses
Excellent benefit package. For details on their program, visit their
website at:

The Team Manager is responsible for managing a team of 6-7 meeting
planning coordinators, as well as overseeing the meeting planning
function and business processes. This individual must be extremely
polished and professional in their demeanor, and able to interface
effectively with different levels within the organization.

The Team Manager will supervise 6-7 Meeting Coordinators

Supervisory Responsibilities include:
-Recruiting, training and development of team members, coaching them and
setting expectations
-Preparing and delivering performance evaluations, and providing ongoing
direction and guidance
-Modeling good judgment, integrity, and professionalism in the workplace
-Fostering teamwork, open communications, and fiscal responsibility
-Ability to manage team members with varying experience levels

Managing the Meeting Planning Function and Businesses Processes
-Responsibility for full meeting management of 4-5 meetings per year to
insure that this person maintains their skills, developing
relationships, and remains abreast of changes and challenges that impact
the team. This includes coordinating all meeting details, site
selection, contract negotiations, preparation of materials, and meeting
-Working collaboratively with the Administrative Manager to insure an
effective team workflow, to enhance processes, and to improve overall
service delivered to external and internal clients.
Required Qualification     
Must have a minimum of 7-8 years experience that includes 3-5 years in a
supervisory/management role, along with 4-5 years planning meetings in a
corporate setting. Strong leadership and interpersonal skills as well as
exceptional verbal and written communication abilities are necessary.

Candidate must have strong time management, organizational, and computer
skills (MS Office, especially Excel). They must also have exceptional
attention to detail, and the ability to balance multiple priorities in a
fast-paced, corporate environment. A commitment to providing superior
service and schedule flexibility are also requirements of this position.
B.A. degree and CMP are both strongly preferred. Exposure to the
financial services industry is desired.

All candidates are being pre-screened by The MeetingConnection, a
specialized placement company. Email your resume and salary requirements
to Sheryl Sookman, CMP at

33. National Sales Manager; DMI; Chicago, IL

34. Administrative Assistant; Meeting Dynamics & Dynamic Productions,
Inc.; Ft. Lauderdale, FL

Assistant to the President & Vice President, answering calls, office
management, computer input, event management
Required Qualification     
Computer savvy in Word, Excel & internet.
Personable & outgoing. Strong ability to multi-task.
High School Graduate


35. Events and Marketing Specialist; CA-NV Section of the AWWA; Rancho
Cucamonga, CA

Position Description  
Assists the Associate Director with the planning and execution of all
Section conferences, symposia, extravaganzas, and joint AWWA
conferences. Coordinates Section's Annual Awards Program and volunteer
efforts related to conferences and awards. This position ensures that
all event and marketing projects and activities are completed. Duties
include execution of marketing strategies and objectives, coordination
of the publishing the organization's various publications, obtaining
sites and negotiating contracts for conferences and workshops, finding
and working with exhibitors, coordination of various marketing
fulfillment. This position sits on one or more Section committees.

Required Qualification     
Must have excellent writing and proofreading skills. Must have proven
organizational skills and be able to manage multiple deadlines. Ability
to interact and collaborate with a diverse workforce made up of
volunteers and staff. Proficiency in Microsoft Office programs a must.
Water utility/industry experience a plus.
B. A. or 5-6 years related experience and/or training; or equivalent
combination of education and experience required.

Please send resume with salary requirements to
Maximum 38K

36. Manager, Education and Event Planning;; Alexandria, VA

Position Description       
Responsible for the logistics, registration, and coordination as it
relates to all education and training events including the
annual conference. In addition, responsible for planning and execution
of the Advisory Board Meetings, Supplier Events, Sales Meetings, Focus
Groups, and any other meetings as requested by management.
– Facilitates all processes related to members, supplier, speakers, VIP
participation for all events.
– Oversee all event activities.
– Supervises on-site.
– Manages data entry, registration, confirmation process for all
– Organizes all conference materials, including but not limited to
badges, printing of all materials
– Conference set-up and tear down.
– Develops and promotes sponsorship opportunities at all training events
including conference.
– Assist in the development and creation of promotional pieces as it
relates to all training events.
– Ensures the conference agendas are maintained to include both printed
versions and website.
– Coordinates with graphics all conference signage, program book,
speaker bios, workshop/seminar catalog, badges and other promotional
– Reconcile invoices for all event locations and vendors.
– Reconcile with accounting all payment related aspect for these events.
– Responsible for maintaining education & training calculator for budget
– Assist with destinations and site selection for meeting events.
– Coordinates and takes minutes for all education/training departmental
– Responsible for the meeting software, for implementation, usage, data,
and all enhancements as needed or requested.

Required Qualification     
– Travel Industry experience a plus.
– Excellent oral and written communication skills.
– Proven track record in successful planning and execution of all
meetings and related events.
– Project management skills including the ability to research and
evaluate alternatives of all steps of the event planning process.
– Ability to work with minimal supervision.
– Strong problem solving skills.
– Strong proof reading skills.
– Demonstrated ability to effectively negotiate contracts with hotels
and other meeting facilities.
– Working knowledge of conference & event management software program,
preferably CVent.
– Proficient in all Microsoft Office Suite Programs
– Ability to travel 20%
– Meeting Planners Certification and/or CMP with a minimum of 5 years
meeting planning experience.
– Bachelor's degree in travel & tourism and/or related field

Please send resume to:

37. Event Manager; RealTime Productions; Seattle, WA

RealTime Productions, Seattle's premier event logistics and production
company specializing in corporate events, is looking for an experienced
Event Manager to join our team.
The information in this ad has been designed to indicate the general
nature and level or work performed by employees within this
classification. It is not designed to contain or be interpreted as a
comprehensive inventory of all duties, responsibilities, and
qualifications required of employees assigned to this job.

RealTime Productions is an Equal Opportunity Employer.
Salary DOE
Any re-location at candidates own expense

Primary responsibilities include overall project management, client
interaction (meetings, phone calls and e-mail), budget creation and
management, implementation of logistics, vendor coordination, venue
research, selection and scouting, general research, contract
negotiations, theme development and décor design, working with graphic
designers on copy development, print materials, promotional items and
implementation of graphics, excellent communication skills with internal
and external staff and vendors, strong computer skills, managing on-site
event staff, efficient project wrap up skills, sales, delegating
responsibilities as needed to event coordinator and ability to travel
(20% of time), work weekends and evenings as needed.
Required Qualification     
– Minimum of 2 years of related experience (event management, project
management, marketing specialist)
– Excellent organizations skills
-Ability to develop and manage program/event budget
– Ability to organize workflow, establish priorities and manage multiple
tasks simultaneously.
– Ability to deal with changing priorities and successfully deliver work
with quick turnaround while maintaining a high level of accuracy.
– Ability to work with diverse groups of people at all levels of the
– Excellent written, verbal and presentation skills.
– Ability to meet project deadlines with minimal supervision.
– Ability to work independently or in a team environment.
– Strong Microsoft Office suite skills (Word, Excel, PowerPoint) and
research skills using the Internet.
Bachelor's degree (B.A.) from a four-year college or university.

Please send cover letter, resume and salary requirements to

38. Meeting Services Coordinator; BearingPoint; McLean, VA

Job Summary
This position will assist and support the rollout of the new Strategic
Meeting Management Program. This program has been created to drive
process efficiencies, promote cost savings and enforce meeting policy
compliance in all areas of meeting procurement and planning.

Duties and Responsibilities
– Coordinate with internal clients regarding all meeting needs/details
to properly plan and execute all pre-planning aspects (rooming lists,
menu planning/BEO's, audio visual/technical assistance, room set up,
– Communicate, manage and confirm all final meeting details directly
with various meeting vendors
– Update and finalize each meeting budget based on the final selections
along with auditing of the final invoice
– Insure that all meetings are compliant with company meeting policy,
costing guidelines and documented approval procedures
– Assist in the tracking and quantifying of meeting data to include
total meeting spend, vendor utilization and negotiated savings.
– Provide overflow team assistance in all areas of Meeting Planning
(Site Search, Procurement, Attendee Mgmt, etc.)
– Assistant Knowledge Manager of New Meeting Management Technology
– Serve as internal meeting planning resource and educator regarding our
new strategic meeting management program and process.

– Bachelors Degree Required
– Minimum of 2 years of relevant meeting planning experience (Previous
meeting logistics expertise required & Hotel Background a Plus)
– Must be able to work independently with high level of organization in
a fast paced team environment
– Must be self-motivated, articulate and poses excellent verbal and
written communication skills
– Strong knowledge of the Microsoft Suite and the ability to learn new



Visit & Click on Careers

39. Events Manager; Moody's Investors Service; New York, NY

40. National Meeting Planner & Marketing Specialist; Construction Expo,
Inc.; Austin, TX

National Construction Tradeshow Organization headquartered in Austin,
Texas is looking for an organized and skilled Meeting Planner.
All Meeting execution details for seminars within our tradeshows to
maximize attendance potential. This includes logistics, program
selection, speaker support, project planning & budget. Candidate must
possess ability to work with design software to create brochures &
specific assigned projects. Candidate must possess ability to support &
organize 11+ National Premier Construction tradeshows per year.
Required Qualification     
Exceptional communication and negotiation skills required. Candidate
must be team work oriented and goal driven.
CMP and some college education preferred.

Send Resume & Salary requirements to Rachel in c/o Juanita at
email to
No phone calls please

41. Director of Hospitality Sales; JANUS et Cie; Los Angeles, CA

JANUS et Cie, a reputable, design-focused leader in the furniture
industry is currently seeking a Director of Hospitality Sales. For
nearly 30 years JANUS et Cie has offered sophisticated, high-end indoor
and outdoor furniture in various locations across the nation, catering
to four different markets. They have built a solid reputation by
presenting world-class products, marketing programs and brand
recognition, and by creating a team of knowledgeable, top-quality

As the Director of Hospitality Sales, you will be responsible for
business development in our important Hospitality sector. Reporting to
the VP of Sales, you will be responsible, on a national scale, for
servicing existing clients while soliciting business from new ones. You
will work together with our Hospitality Sales Specialists, nationwide,
to develop and execute growth strategies in this team oriented selling
environment. The right person for this position will possess an
extensive contact network consisting of architects, designers, property
owners and developers working in the hospitality industry.

Essential Duties and Responsibilities:

. Service existing hospitality clients
. Solicit new business from architects, designers, property owners and
developers working in the hospitality industry
. Work closely with all parties associated with a project
. Use effective influencing skills to mentor and further develop our
national sales team
. Conduct on-going sales training
. Serve as a liaison between the client, Sales Specialist, Account
Coordinator and Sales Support
. Establish Corporate Standards Programs with hoteliers, restaurateurs,
developers and the like
. Increase client awareness of all product offerings through client
presentations, special events, promotional activities and mailings done
in conjunction with suppliers
. Plan and participate in designated trade shows
. Represent JANUS et Cie at various conferences relevant to the
hospitality industry
. Negotiate pricing in partnership with the VP of Sales
. Develop specific calendar and budget for all events by calendar year.
. Work in conjunction with Marketing on execution of all special events
. Resolve all “operational issues” that may arise through the course of
the specification, order and delivery process
. Maximize sales growth, by specifier, through relationship marketing
and effective account management.

JANUS et Cie is an extremely professional, quality-oriented organization
who seeks to hire only the best in their chosen fields.

Competitive Salary with Base and Bonus
Health Insurance with Dental
Life Insurance
Profit Sharing
Paid Vacation

Bachelor's Degree preferred
Minimum 5 years industry experience required
Furniture industry knowledge is a plus

If you are looking for a stable company who is recognized for their
quality and brand in the industry, email your resume and cover letter to
Marlo Smith, VP of Human Resources at or fax to

Visit our website at to see our beautiful products.

42. Administrative/Meeting Planner; California Alternative Payment
Program Association; Sacramento, CA

This position provides administrative support to the internal office
operations and association board and governance structures. Further this
position will be vested with responsibility in the orchestration of
association meetings.

Duties and responsibilities include:

1) Support of office operations.
2) Interaction with association members.
3) Facilitation of membership renewal efforts.
4) Preparation of correspondence, contracts, meeting attendance sheets,
and contracts.
5) Maintenance of an office filing system.
6) Coordination of annual meeting materials, speaker requests,
7) Other special projects as identified and needed.


1) Strong computer skills, and familiarity with Microsoft® products.
2) Able to structure time to meet deadlines.
3) Self starter and risk taker.
4) Able to interact in a small team environment.

Benefits: Medical, dental, vision. 10 paid days of vacation per year.

No phone calls please.

The California Alternative Payment Program Association (CAPPA) is a 30
year old established nonprofit dedicated to advocate for, and facilitate
family access to, quality child care services, and early education and
development programs.


43. Event Coordinator; National Consumers League; Washington, DC

The National Consumers League seeks a motivated event coordinator to
organize meetings and events, including the annual awards ceremony,
forums and the LifeSmarts annual national high school competition.
Candidates should possess strong communication skills, creativity, and
commitment, and be willing to travel to the national competition.


Planning and expediting events, including negotiating contracts with
caterers and venues, keeping guest lists and compiling participant
Working with staff to organize event materials
Contacting and assisting speakers and scholarship recipients with travel
Developing and implementing event budgets
Creating fun activities and identifying off-site field trips for
LifeSmarts participants
Managing and coordinating on-site logistics with venue, catering and
League staff
Maintaining accurate records and files, including budgets, guest lists,
correspondence, contracts, event planning resources and inventories
Making follow up calls and corresponding with sponsors, venue staff and
event attendees


College degree preferred
Experience as an event coordinator
Excellent oral and written skills
Can work well both independently and with others
Computer skills, experience with Microsoft Office applications
Sense of humor a necessity
Energetic, “people person,” outgoing
Position will include some travel
Familiarity with consumer issues
Desire to work in the public interest

Salary based on experience and education, competitive with other
nonprofit public interest organizations. Excellent benefits, including
401(k), flex time, annual and sick leave, and all federal holidays. NCL
is an equal opportunity employer.

Please submit cover letter, résumé, and writing sample to Event
Coordinator, NCL, 1701 K Street, N.W., Suite 1200, Washington, DC 20006,
fax: 202-835-0747, email:

44. Sales/Operations Manager; Fun Factory Events; San Antonio, TX

Destination Management candidate will be a strong self starter with
ability to multi task in this fast paced environment. Candidate will be
familiar with the San Antonio, Austin and Houston areas and possess a
strong knowledge of transportation, special event design and

Contact: Jim Mason, General

45. Event Sponsorship and Exhibit Sales Professional; Red 7 Media;
Norwalk, CT

46. Sales Administrator; Cvent; McLean, VA

47. Meetings Manager; Positions Inc.; Tysons Corner, VA

48. Meeting Coordinator; SAIC; Arlington, VA

49. Director Of Restaurant; Capital Hilton Hotel; Washington, DC

50. Sales / Marketing | Assistant Director; COLLIN MOONEY; Washington,

51. Office Manager, DC Office; NYC & COMPANY; Washington, DC

ABOUT OUR COMPANY: NYC & Company, formally known as the New York
Convention & Visitors Bureau, is New York City's official tourism
marketing organization. A private, non-profit organization, NYC &
Company has a membership of more than 1,800 businesses, including
museums, hotels, restaurants, retail stores, theaters, tour operators
and attractions. The mission of NYC & Company is to enhance New York's
economy by marketing the City on a worldwide basis as the premier
destination for business and leisure travel.

POSITION SUMMARY: This position serves as the primary administrative
conduit for all internal and external communications for the Regional
Sales Staff as well as a sales support liaison between the customer and
the New York hotel/exhibits community, including all correspondence,
filing, daily traces, appointment scheduling and financial processing.
Functions independently, assumes initiative and responsibility to act on
information promptly. Accurately prepares presentation quality
documents. Assists with leads and bookings as they relate to the goals
of the office. Coordinates and manages customer events for the DC
Regional Office.

* Provides sales support by following up on responses to all leads in a
timely manner. Acts as a support conduit between the client and meeting
facility to assist in bringing leads to bookings.
* Assumes responsibility for computer input of account file information,
sales leads, sales lead follow-up and related functions, using
department computer data base.
* Provide operational support for Regional Office staff, including
filing, maintenance of calendars in coordination with other staff,
support for team meetings, correspondence or report preparation and
completion of special projects to maintain an efficient operation and
provide superior service to customers, including organization's members.
* Responsible for the administrative support of the regional office
including typing, faxing, compiling weekly/monthly reports as required
by the Regional Sales Staff. Reports include, but are not limited to,
booking notices, LBRs, in-kind services.
* Prepare written communications including but not limited to reports,
correspondence, forms, and procedures. Write letters, prepare mailings,
and produce materials needed by the Regional Office Staff.
* Primary telephone and reception area coverage to ensure appropriate
and timely communication of messages.
* Responsible for office inventory and supplies. Monitor and maintain
the supply of kits, pamphlets and brochures. Maintain stock of office
supplies. Processing mail, packages and deliveries. Maintains office
budget, records account numbers and expenses to compare with monthly
general ledger, keeps accurate and organized ledgers and files on a
weekly basis.
* Create itineraries, make travel arrangements, and complete
reimbursement forms for Regional Office Staff.
* Ability to respond to people, on the telephone or in person, with
courtesy, tact, warmth, patience, and a creative problem-solving
approach when called for.
* Telemarkets select accounts for future business. Contacts accounts to
update information as requested by the Regional office Sales Staff.
* Participates as sales & marketing representative for the organization
at various sponsored functions as requested. These commitments may occur
outside of normal business hours.
* Maintains and commits to complete confidentiality of sensitive
* Performs other duties as requested by the Regional Director of Sales
or other Bureau Senior Management members.
* Plans and executes events for the DC Office

1. College degree, or equivalent work experience in related industry
2. Minimum of three years experience administrative experience in hotel
sales or meeting planning.
3. Excellent computer and typing skills and knowledge of multiple
programs using MS Office Suite, including: Word, Excel, PowerPoint for
word processing, project development and data warehousing.
4. Strong communication (both oral and written) and interpersonal skills
that enable the individual to work effectively both independently and in
a team environment.
5. Proven organizational skills with experience in multiple ongoing
6. Experience demonstrating sound professional judgment and discretion.
7. Good knowledge of general office procedures.
8. Basic knowledge of meeting and event planning

Fax resume, cover letter and salary history to 202/530-0226 or e-mail to EOE

52. Sales Manager; SHERATON SUITES ALEXANDRIA; Alexandria, VA

What better way to celebrate the holidays but to say Old Lang Syne to
your current job and join one of the industries top sales teams! We are
searching for a talented, self-motivated individual to join our sales
team for the Government and Corporate sectors. Individuals should have
at least 3-5 years experience in hotel sales in this area.
Excellent comp & benefits. All positions subject to pre-employment drug
testing, some positions subject to criminal and financial checks. All
candidates must visit us online at 12bc5f or
apply in person M-F 9-4 at Sheraton Suites 801 N. St. Asaph St.
Alexandria, VA 22314. No phone calls please. EOE/M/F/D/V
Today's theme song: “Rhythm Divine”; Enrique Iglesias; “Enrique”

Past and present issues can be read at Issues from November 27 onward
will be posted at

To contribute your job opportunities or questions/issues for comments by
the network, send an e-mail to

Share the love! Invite your friends and colleagues to join the network
by sending a blank e-mail to

If you want to change your e-mail address or not receive the network
e-mails any more, send a blank e-mail to

This network is brought to you by:
Sonja Johnson

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.