Hospitality and Event Planning Network (HEPN) for 11 December 2006

Hospitality and Event Planning Network (HEPN)
11 December 2006
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Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information.  We also like to hear if you got a
job as a result of this network!

Some of the older HEPN editions are now listed at:

Issues from November 27 onward are also posted at

This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to

Neither Topica nor I rents, sells, or gives out your information on this

This week's edition includes:

*** The Short Self-Pitch (SSP)
 1. Conference Administrative Coordinator; National Association for the
Education of Young Children; Washington, DC
2. Director of Education; American Society of Nuclear Cardiology;
Bethesda, MD
3. Meetings Coordinator; American Statistical Association (ASA);
Alexandria, VA
4. Meeting Planner; Am Society for Therapeutic Radiology & Oncology;
Fairfax, VA
5. Site Selection Manager; Minding Your Business, Inc.; Chicago, IL
6. Conference Services Coordinator; TESOL; Alexandria, VA
7. Regional Manager; HelmsBriscoe; North Carolina
8. Intern; Professional Convention Management Association; Chicago, IL
9. Meetings Planner; International Trademark Association; New York, NY
10. Meetings and Exhibits Manager; Financial Planning Association;
Denver, CO
11. Project Manager; The Expo Group; Irving, TX
12. Meeting Planner; MBK Associates; New York, NY
13. Continuing Education and Meetings Coordinator; American College of
Osteopathic Surgeons; Alexandria, VA
14. Meeting & Event Coordinator; AFCEA International; Fairfax, VA
15. Manager of Meetings and Education; Federal Bar Association;
Washington, D.C.
16. Conference Director; Franklin Center for Global Policy Exchange;
Falls Church, VA
17. Education Program Manager; Association of Clinical Research
Professionals; Alexandria, VA
18. Events and Membership Assistant; Committee for Education Funding
(CEF); Washington, D.C.
19. Program/Faculty Manager; Hildebrandt International; Washington, D.C.
20. Hotel – Association/Government Sales Manager; Hilton Palm Beach
Airport; West Palm Beach, FL
21. Sourcing Manager; Meetings & Incentives; Caledonia, WI
22. Meeting Planner; Advent Search Group; White Plains, NY
23. Sales/Marketing; PLEXUS PRODUCTIONS, LLC; Wood Dale, IL
24. General Manager/Marketing; PLEXUS PRODUCTIONS, LLC; Wood Dale, IL
25. Administrative Assistant; Creative Impact Group; Northbrook, IL
26. Manager Corporate and Incentive Sales; Carnival Cruise Lines; Miami,
27. Event Marketing Manager; Erwin-Penland; Greenville, SC
28. Meeting Planner;    MediMedia USA / Veterinary Learning Systems;
Yardley, PA
29. Meetings Coordinator; The New York Academy Of Sciences; New York, NY
30. Project Coordinator, Programs; American Association of Diabetes
Educators; Chicago, IL
31. Events Manager; Gartner- Research Board; New York, NY
32. Business Service Lead (Meetings & Events); Pfizer Global Research &
Development; Ann Arbor, MI
33. Corporate Event Specialist; Global Planners Inc.; Bordentown, NJ
34. Director of Revenue Management; Eldorado Hotel & Spa; Santa Fe, NM
35. Catering Coordinator; Marshall Community & Technical College;
Huntington, WV
36. Operations Manager; Confidential; Glendale, CA
37. Meeting Planner; Temporaries Now; Fairfax, VA
38. Meeting Correspondent (Direct Hire); Ultimate Staffing Services;
Washington, DC
39. Manager of Meetings and Events; Air Force Association; Arlington, VA
40. Association Meeting Planner; Confidential; Washington, DC
41. Meeting Planner; Booz Allen Hamilton; Arlington, VA

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to One SSP will be included each week.

1. Conference Administrative Coordinator; National Association for the
Education of Young Children; Washington, DC

NAEYC, an early childhood educational association is seeking an
Administrative Coordinator to provide support to the Senior Director of
Meetings and Conferences with variety of high-level administrative
tasks. Duties include preparing RFP's; reviewing vendor proposals and
contracts; maintaining the department's filing system, ordering
supplies, reconciling bills, making travel arrangements; coordinating
catering requests and responding to general conference inquiries, etc.
The successful candidate will have at minimum an AA, BA preferred, 3-5
years of administrative/executive assistant experience, with
demonstrated proficiency in all MS Office software packages. Must be
detail-oriented with strong organizational skills and able to type at
least 55 wpm. Excellent interpersonal and customer service skills are
also required. NAEYC offers a competitive salary, excellent benefits, a
pleasant work environment, and the opportunity to work with an
outstanding team.

To Apply:
Send resume and cover letter to
1313 L Street, NW #500
Washington, DC 20005
or fax (202) 328-1846
or e-mail

2. Director of Education; American Society of Nuclear Cardiology;
Bethesda, MD

The American Society of Nuclear Cardiology, located in Bethesda, MD is
seeking a Director of Education. The Director of Education will identify
educational needs and develop and implement educational programs. The
director will serve as the primary staff liaison for the Education
committee and various program subcommittees. Related responsibilities
include implementing joint sponsorship programs, and assisting
volunteers in program development, speaker selection, and program

Applicants should have a bachelor's degree, experience managing
conference education and/or general educational programs in an
association, and experience working with volunteer committees.

Please email a cover letter, resume, and salary requirements to Steve
Carter, Executive Director, at or mail to 4550
Montgomery Avenue, Suite 780 North, Bethesda, MD 20814. Applications
will be held in strict confidence.

3. Meetings Coordinator; American Statistical Association (ASA);
Alexandria, VA

The American Statistical Association (ASA) is seeking a candidate with
multi-tasking skills to join our three person Meetings Department and
support them with meetings, symposia, conferences and workshops held
locally and non-locally. ASA is a non-profit professional association
located in Old Town, Alexandria. Our association provides members and
customers with publications, educational offerings, and meetings to
advance the statistics profession.

Position requirements include detail and deadline-oriented; flexible
team member; one to two years college, Associate degree or better
preferred, and two or more years relevant experience. Good communication
skills; computer skills include Microsoft Word, Excel, Access, iMIS
preferred;. Salary commensurate with experience. Excellent benefits
include health, dental, vision, 401(k), tuition reimbursement and
subsidized public transportation; near Braddock Road Metro. Send cover
letter and resume to Human Resources-Meetings Coordinator, American
Statistical Association, 732 North Washington Street, Alexandria, VA
22314; fax 703-684-3422 or email samples to The
American Statistical Association is an Equal Opportunity Employer.

4. Meeting Planner; Am Society for Therapeutic Radiology & Oncology;
Fairfax, VA

The Meetings Planner is responsible for planning, organizing and
carrying out logistics for our Annual Meeting and other small
educational meetings held throughout the year. The individual will be
responsible for managing all the logistics for small meetings including
site selection, contract negotiations, registration and housing process,
meeting publications, meeting room set-up, food and beverage orders,
audiovisual needs, transportation, exhibit related activities and
faculty dinner, reconciliation of bills and maintenance of the meeting
budget. For the Annual Meeting, the individual will oversee the entire
registration process, negotiate various vendor contracts, handle the
signage for the meeting, secure and train temporary staff to assist
during the meeting and handle various other logistical tasks.

ASTRO offers a competitive salary and an excellent benefits package that
401K with immediate company contribution of 3% Flexible Work Schedule
Medical and Dental Insurance, majority company paid, effective
immediately 26 Paid Time Off days annually Company paid Life Insurance
and Long and Short term Disability Insurance On site fitness center

To apply for this position, please email or fax your resume with cover
letter, including salary requirements to:
fax 703-839-7317

Resumes may also be mailed to
8280 Willow Oaks Corporate Drive, Suite 500
Fairfax, Virginia 22031

No phone inquiries please.
For more information about ASTRO, please visit our website at

5. Site Selection Manager; Minding Your Business, Inc.; Chicago, IL

Growing Chicago-based innovative and strategic meeting management and
event production agency seeks professional, resourceful, hard-working
individual to join our team-based environment as we work to exceed our
client's expectations.

The Site Selection Manager will be responsible for:

1. Spearheading the site selection process for new and existing clients
2. Negotiating hotel and other key vendor contracts maximizing saving
and minimizing liabilities
3. Having expert knowledge with both domestic and international
4. Consulting with clients (both external and internal) regarding
program placements as related to the site selection and contracting
5. Preparing accurate program budgets
6. Building and maintaining strong vendor partner relationships
-Spearhead property site research for client meetings and conferences
(and other key vendors such as DMCs as necessary)
-Prepare availability, rate and destination reports for client review
-Consult with clients on pros and cons on property selection for their
-Negotiate with hotels to ensure maximum savings and minimum liabilities
for clients
-Reviews all hotel contracts prior to finalization, ensuring both
program specific and basic terms and conditions are accurate and legally
protect both client and MYB
-Track information on all tentative and definite hotel contracts
ensuring all option dates are considered and follow up with team members
and clients as appropriate
-Communicate regularly with vendors to keep them informed on proposal
status, ensuring appropriate space is being held or released on a timely
-Utilize preferred vendors for quality of service and as well as volume
purchasing along with maintaining supplier relationships
-Prepare preliminary budgets and initiate vendor contact for information
and pricing on assigned meetings and actively participate in proposal
pricing and negotiating strategy prior to booking/negotiation activity
-Complete internal documentation for program prior to internal turnover
to planning staff
-Advise team members as appropriate regarding new or revised information
from suppliers
-Participate in major program contract re-negotiations, as required
-Coordinate and/or manage site visits as required
-Actively keep up to date with industry trends, property
renovations/construction and destination information
-Train internal planning team regarding destinations and contract
-Perform special projects, as required
Required Qualification     
-Minimum of 5 years in industry with 3 years solid sourcing/buying
experience (both domestic and international). Experience in short term
contracting as well as sourcing/contracting large meetings and
conferences including convention centers.
-Proven negotiation skills with an understanding of and ability to
effect win/win solutions
-Strong destination and property knowledge
-Strong background in selling rooms and assessing meeting room/function
-Experience working with StarCite, OnVantage or other similar technology
sourcing tools
-Strong affinity and understanding of budgeting and program costing
-Ability to provide exceptional client care and communication (both
verbal and written)
-Ability to ask appropriate questions to clients to determine meeting
facility needs such as room blocks, set up, types of property desired,
program agendas, etc.
-Ability to quickly evaluate alternatives and recommend a plan of action
-Excellent skills developing alternative approaches and being
resourceful to meet client needs
-Understanding of supplier profit points
-Strong organization and communication skills with an eye for details
-Demonstrated success in a team-based environment
-Excellent Excel skills and above average proficiency with other
Microsoft Office applications
-Ability to manage multiple projects in a team environment
-Exceptional follow-up skills
-Provide ongoing evaluation and improvement of internal processes
-Pharma experience preferred
-Some travel may be required
Bachelor's Degree preferred
CMP preferred

Minding Your Business, Inc.
Attn: Hiring Director
900 N. Franklin, Ste. 850
Chicago, IL 60601
Fax: 312-751-8762
No Phone Calls Please.

6. Conference Services Coordinator; TESOL; Alexandria, VA

Global education association seeks an individual to coordinate education
sessions and manage the “call for papers process”. Individual will also
responsible for coordinating meeting logistics, vendors and volunteers.
Multi-tasking, initiative, creativity, and time management a must.
Outstanding customer service and project management skills essential.
Excellent written and verbal communication required. Must be able to
travel 4-6 times per year.

College degree and minimum of 2 years of comparable meeting experience
required. Salary in the mid-$30 range. Great benefits.

Send cover letter and resume to or fax to TESOL/DCS,

Contact: Lisa L. Dyson, CMP

7. Regional Manager; HelmsBriscoe; North Carolina

HelmsBriscoe was founded in 1992 with one purpose: to provide service
and value to clients who plan meetings. We have grown to become the
industry's most successful and sought after meeting resource firm. Our
associates save organizations time & money assisting in research,
negotiation, and site selection for group meetings, conferences, and
travel incentives. Along the way we have forged strong relationships
with every hotel company in the group market. In fact, we are the
largest single source of group rooms in the world.

If you have a minimum of 2 years experience in hotel sales or meeting
planning, possesses an entrepreneurial spirit, are disciplined and able
to work from home, then this position is for you. We currently have an
exciting opportunity for you to become the newest associate with
HelmsBriscoe. Visit to learn more. A HelmsBriscoe
Associate is responsible for the solicitation, development, and growth
of new business. A HelmsBriscoe Associate is responsible for the
solicitation, development, and growth of new business.

Required Qualifications:
Qualified candidates should possess a minimum 2 years experience in
hotel sales or meeting planning.
Must have strong prospecting, presentation and negotiation skills. Must
be able to build relationships and gain commitments as well as have the
ability to understand and solve customer needs.
Must have own office with computer, email, phone and fax and internet
We are 100% commission based with no salary and no benefits.

Contact: Jill Slater
Phone: 704-510-0302

8. Intern; Professional Convention Management Association; Chicago, IL

PCMA is offering an internship in the Member Relations department on a
part-time basis. The Professional Convention Management Association
(PCMA) is a nonprofit international association of professionals in the
meetings industry whose mission is to deliver breakthrough education and
promote the value of professional convention management.

Position Overview
Working with the PCMA member relations department, this intern will
assist with the member renewal process, preparation for the Annual
Meeting, and other projects as assigned. While this position will
complete a certain amount of clerical work, it will also involve
substantial interaction with a variety of PCMA staff to provide guidance
in forming and completing intern goals and responsibilities. This is an
excellent hands-on experience working closely with staff at the premier
meetings industry association.

In addition to the hands-on experience our intern will receive, PCMA
also offers a resume review (including editing), interview tips, and
guidance on getting a job in the industry at the completion of the

General Responsibilities include:

o Manage archiving of all member records and transition to electronic
o Assist staff with membership and prospect audits in preparation of
implementation of new database
o Support Chapter/HQ Program Documentation
o Create and/or assist with membership correspondence
o Support staff with 2006 member renewal process, transitioning from
annual to anniversary cycle
o Assemble and mail information to prospective members
o Attend local chapter events and assist staff in preparation of PCMA HQ
o Prepare communications and templates for student educational programs
o Manage member prospects in membership database
o Filing, copying, clerical duties, and other projects as assigned

Position Requirements:

o College focus in association or hospitality/meeting planning industry
o Excellent organizational and customer service skills
o The ability to work independently and in a team environment
o Computer skills must include Microsoft Outlook, Word, and Excel.
Database experience is a plus.
o Great attention to detail
o Student must be able to obtain college credit for the internship

Prefer work availability of 14-40 hours per week, however we can be
flexible. We will work with student schedule.


9. Meetings Planner; International Trademark Association; New York, NY

The International Trademark Association (INTA), a NYC-based
not-for-profit trade association, seeks an experienced Meetings Planner.
Responsible for meetings operations and logistics for U.S. and
international conferences and education programs, including on-site and
post-conference responsibility, budget preparation and management,
contract negotiations, vendor sourcing and coordination, and
coordination of volunteer project teams.

Bachelor's degree and five years meeting planning experience required;
experience with international meetings preferred. Requires strong
organizational and communication skills, proficient computer skills
(Microsoft Office and database management); ability to multitask and
respond to changing priorities; deadline-driven. The Meetings Planner
will work with INTA staff, member volunteers and other partners to
successfully organize education programs. Travel required. Salary
commensurate with experience.

Email cover letter, resume and salary history to
Your email MUST state “Meetings Planner” in the subject line.

10. Meetings and Exhibits Manager; Financial Planning Association;
Denver, CO

Job Purpose: To manage the logistics of FPA exhibits and assigned
meetings, professionally, efficiently and effectively providing value
and the FPA experience to the attendees/exhibitors while enhancing net
revenue to the association.

Essential Duties and Responsibilities:

. Coordinates and manages exhibit hall logistics and booth confirmations
. Works with FPA sales team and keeping them informed on current floor
plan, outstanding invoices; booth relocations, floor plan expansions
. Prepares weekly exhibit sales report for Corporate Sales team leader
. Works with FPA sales team on corporate sponsors in assigning and
confirming exhibit space
. Work with Supervisor, Corporate and Marketing in developing exhibitor
prospectus, invitation and exhibit space contract.
. Updates CD-ROM of exhibitor service manual/kit
. Drafts monthly and/or ongoing exhibitor communication
. Invoices exhibit fees and coordinates past due collections with sales
. Communicates regularly with exhibit contacts by phone, mail and e-mail
. Interacts with contracted decorating company
. Assists in developing decorating company RFP
. Coordinates and manages exhibitor conference registration
. Enforces on-site rules and regulations in the exhibit hall
. Conceptualizes and implements new ideas to enhance and update the
exhibit hall
. Coordinates pre/post logistics and execute on-site activities for
assigned major meetings
. Updates and maintains meeting specification document for assigned
. Coordinates logistics for assigned meetings (including new and
existing meetings)
. Manages internal phone and electrical orders for all meetings
. Develops RFP's for security and badge/swipe card/lead retrieval and
computer vendors and for all meetings
. Participates in site visits for assigned meetings
. Performs other duties as assigned by supervisor

Supplemental Duties and Responsibilities:

. Assists and/or distributes e-mail blasts, exhibitor mailings, merges,
and broadcast faxes.
. Create crystal reports for exhibitor and/or meeting statistics
. Maintains historical information on exhibits
. Updates exhibitor sections on FPA website
. Develops, manages and monitors results of meeting-related surveys,
using Perseus software

. Four-year college degree or equivalent work experience
. Minimum 3 years exhibit and meeting planning experience
. Experience in associations or association management firm
. Familiarity with contract negotiations and vendor management
. Customer service oriented
. Ability to travel, work extended hours as needed, lift or carry 25+
. Ability to develop schedules, manage multiple tasks, handle changing
priorities, and meet deadlines is essential
. Proficient in IMIS and Expocad
. Proficient in Microsoft Word and Excel

Contact: Leann Jones
Phone: 303-759-4900 Ext.

11. Project Manager; The Expo Group; Irving, TX

Are you ready to be in control? If your career goal is to organize and
manage projects while interacting closely with clients, this job is a
great fit.

The ideal candidate would:
.Maintain focus while multi-tasking on operational, financial, and
customer service details.
.Manage established customers while taking on new customers.
.Possess strong communication skills, both oral and written, as well as
a knack for negotiating with vendors and balancing show organizer needs
with realities of service contracting.
.Have strong computer skills and experience with CoPro, Excel, Word,
Outlook, Power Point and other project management related software
packages are required.
.Research and forecast project financials and provide frequent financial
.Have excellent interpersonal skills and the ability to effectively
communicate with a wide range of individuals and constituencies in a
diverse community will be needed.
.Be a leader and a team player with an ability to work independently
under deadlines from multiple sources and with confidential information
as well as an ability to motivate and effectively interface with
foremen, team leaders and account managers.
.Exhibit excellent customer service skills and telephone etiquette.
.Have prior experience in project management in managing crews and/or

Detailed responsibilities include but are not limited to:
.Manage projects within budget constraints
.Develop and maintain strong team relations
.Budget maintenance and data input.
.Work Order preparation (writing & distribution)
.Prepare and facilitate team meetings
.Participate in contract renewals
.Labor Management

Phone: (972) 751-9113
Fax: (972)

12. Meeting Planner; MBK Associates; New York, NY

A New York medical marketing agency seeks a meeting planner to service
pharmaceutical industry clients. This candidate should demonstrate
competency in all aspects of meeting and event planning, including: site
selection; hotel and AV contract negotiations; complete AV set-up and
trouble-shooting; food, beverage and room setup; on-site management.
Strong communication/interpersonal skills, both written and verbal,
negotiating skills, proficiency in MS Office including Access and
Project are required. All candidates will be asked to take a writing and
computer skills test during the interview.

BS/BA degree w/at least 3 years of experience, preferably in a corporate
environment. International corporate meeting planning experience a plus.
Ability to travel including weekends

Please send cover letter, resume, writing sample and salary
requirements. Resumes without the requested information will NOT be

Contact: Mary Beth Woodin
Phone: (212)

13. Continuing Education and Meetings Coordinator; American College of
Osteopathic Surgeons; Alexandria, VA

National medical association in Old Town Alexandria seeks a Continuing
Education and Meetings Coordinator to support multiple
conferences/seminar activities. Responsibilities include processing
conference/meeting registrations; managing scientific exhibits and
posters; recording CME credits for meeting attendees; on-site management
assistance of annual meeting and exposition; and on-site support at
college meetings.

Requirements include excellent time management and organizational
skills; proficient in use of the Microsoft Office Suite; and excellent
verbal and written communication skills. Strong proofreading skills and
meeting or association experience are a plus. Ability to coordinate with
more than one staff person, handle different personalities and multiple
tasks. Some travel is required.

ACOS is a non-smoking environment with a competitive salary and
excellent benefits. Interested applicants should send cover letter with
salary requirements and resume to or by fax to (703)
684-3280. No telephone inquiries, please.

14. Meeting & Event Coordinator; AFCEA International; Fairfax, VA

15. Manager of Meetings and Education; Federal Bar Association;
Washington, D.C.

16. Conference Director; Franklin Center for Global Policy Exchange;
Falls Church, VA

17. Education Program Manager; Association of Clinical Research
Professionals; Alexandria, VA

ACRP has just brought onboard a new Director of Education to rejuvenate
and manage our education programs and professional development offerings
to over 20,000 global members. We are now searching for the #2
professional to help achieve these goals. The Education Program Manager
will manage all education-related details for the global conference and
multiple education events/offerings. This includes managing educational
program operations and instructors for seminars, educational sessions,
audio conferences, certification preparation programs, forums, and
distance/e-learning. Additional responsibilities (some of which are
delegated) are: proof-reading/editing and preparation of course
materials, direct member contact, instructor/faculty and site
administration, registration management, logistical support, enrollment
tracking for multiple courses and sites, liaison with multiple vendors
and providers, and budget management.

Successful candidates will have at least a four-year college degree, 10
years association education experience, and proficiency with MS Office.
You should enjoy the challenge of a fast-paced, multi-priority,
deadline-driven, business environment. Must be professional and
articulate, with excellent verbal and written communication skills, have
supervisory experience, and possess strong organization and project
management skills. This position requires some travel and weekend
schedules. Familiarity with clinical research, medical concepts, and the
ability to interact with science-oriented professionals is a plus.


To be considered for employment, qualified candidates should email all
of the following information to cover letter, resume,
salary history and requirements, and U.S. employment eligibility. Please
note that incomplete submissions cannot be considered. Local candidates
within commuting range of our Alexandria, Virginia office are preferred.
No phone calls please. M/F/D/V

18. Events and Membership Assistant; Committee for Education Funding
(CEF); Washington, D.C.

The Committee for Education Funding (CEF) is seeking an Events and
Membership Assistant to join our fast-paced office. CEF is seeking a
reliable, detail-oriented person w/strong organizational, writing, and
customer service skills. Experience with QuickBooks, Excel, MS Word and
websites is also desired. This is a full time salaried position with


. Manages CEF's annual membership renewal process including preparing
recruitment and welcome materials, maintaining membership database and
preparing annual membership directory.

. Planning and coordinating with event planning committees all
high-profile CEF events and meetings.

. Day to day office management: including ordering supplies, maintaining
office equipment, answering telephones, receiving visitors and
maintaining accounts receivable & accounts payable.

College degree and two-years work experience required. Salary
commensurate with experience. Fax or e-mail resume, writing sample, and
salary requirements to (202) 383-0097 or The Committee
for Education Funding is an equal opportunity employer.

19. Program/Faculty Manager; Hildebrandt International; Washington, D.C.

As a Program/Faculty Manager with the Hildebrandt Institute, you will be
responsible for managing more than 250 speakers a year for our fast
growing conference and events business.

Major areas of Responsibility:

* Assist in the coordination and development of the Hildebrandt
Institute business of law programs
* Obtain all contact information for program faculty
* Draft and issue speaker invitations
* Develop speaker packages for each conference
* Maintain daily contact with speakers
* Secure conference materials
* Develop professional conference binders for program attendees
* Troubleshoot issues for or involving speakers
* Handle speaker relations on site
* Manages/enforces deadlines

* 3 years prior event management experience
* 2 years management experience preferred
* Experience coordinating materials to assemble them into world class
books and binders
* Ability to roll up your sleeves and excellent at multi-tasking
* Excellent interpersonal and communication skills.
* Positive attitude and high energy level.
* Exceptional organizational and planning ability.
* Excellent ability to develop and maintain positive working
relationships with colleagues and clients.
* Strong proficiency with computers (knowledge of Access, MS Project
* Extensive travel may be required

To apply, please visit, or use the following

20. Hotel – Association/Government Sales Manager; Hilton Palm Beach
Airport; West Palm Beach, FL

21. Sourcing Manager; Meetings & Incentives; Caledonia, WI

Meetings & Incentives is a family-owned, meeting, travel and incentive
planning company intensely focused on providing the absolute best
possible service in the industry. Sourcing is a key part of what we
provide for our customers. We are seeking a highly-motivated leader to
manage our Sourcing team.
* Analyze staffing and training needs
* Update standard operating procedures to ensure best practices for the
* Build and maintain strong supplier relationships
* Ensure strong communication with key stakeholders, including internal
meeting planners, external clients and suppliers
* Strategic account planning
Required Qualification     
* Minimum of 5 years in the industry (hotel background and/or meeting
* Fluent in hotel contracts and terminology
* Able to develop strong relationships
* Proven leader with dynamic personality
* Excellent communication and problem solving skills
* Participating member of MPI/SITE
* CMP or CMM preferred
College Degree preferred (or equivalent experience)

For consideration, please send cover letter and resume to include salary
requirements via confidential fax at 262-835-6825 or email at

22. Meeting Planner; Advent Search Group; White Plains, NY

ADVENT SEARCH GROUP specializes in placing talented medical
communications professionals across the tri-state area. Our clients are
leading medical communications companies – ranging from entrepreneurial
start-ups to established multinationals.

We are currently seeking experienced MEETING PLANNERS for leading

Responsibilities include handling large symposia as well as small series
of local events. Responsibilities will include booking venues;
confirming speakers; contact with pharma company sales people;
developing and sending out meeting materials; preparing and sending
meeting invitations; confirming AV; handling logistics for speaker
travel (air, car, hotel); arranging menus; dealing with travel agent;
checking registration numbers; dealing with reservation office; final
confirmation with site, speaker, rep, and AV; onsite management;
follow-up after meeting; processing speaker honoraria, expenses, etc.;
maintaining meeting database; and final reconciliation of meetings.

Requires strong verbal and written communication skills;
computer/database proficiency; absolute dedication to detail; ability to
travel including weekend travel as needed; and Bachelors Degree or
equivalent experience.

IF you have MED ED experience – but your background does not exactly
match the above position – send us your resume anyway – our clients will
ALSO consider HIGH-POTENTIAL CANDIDATES at other experience levels – AND
we are seeking talented med ed candidates for openings in 2007.


Contact:  Dina

23. Sales/Marketing; PLEXUS PRODUCTIONS, LLC; Wood Dale, IL

Plexus is a midsize communications company specializing in event and
meeting management for fortune 500 companies. Were in our 8th year and
growing strong with 10M in annual sales featuring 5 fortune 100 clients
in our portfolio. We are looking for strong sales professionals with
marketing skills to lead our team into the next phase of growth.
Develop a strong client base through industry research, direct sales,
new client meetings, live presentations and marketing
Required Qualification     
Previous sales experience in the event industry preferred. Experience
with client presentations and account development. Excellent
communication skills. Passion for sales. Flexible work schedule with
ability to travel territory unlimited.
Bachelors in Marketing/Sales preferred

Send resume to

24. General Manager/Marketing; PLEXUS PRODUCTIONS, LLC; Wood Dale, IL

Plexus is a midsize communications company specializing in event and
meeting management for fortune 500 companies. Were in our 8th year and
growing strong with 10M in annual sales featuring 5 fortune 100 clients
in our portfolio. We are looking for strong Manager with marketing
skills to lead our team into the next phase of growth. This position has
partial ownership potential for the right candidate.

Candidate should be experienced in client presentations and account
development as well as development of all strategic and marketing
communication plans. Identify and manage all event resources inside and
outside the organization. Produce marketing portfolio to potential
customer base. Ability to work with a creative team and deliver results
on time on budget. Oversee the day-to-day operations at Plexus. Manage
P&L and event budgets by in house producers and project managers. Team
oriented, positive attitude and self-motivated.
Required Qualification     
5 plus years experience in sales/marketing within the event industry
Office Management
Team leader/motivator
Bachelors in Marketing/Sales preferred

Send resume to

25. Administrative Assistant; Creative Impact Group; Northbrook, IL

Creative Impact Group, a long established, full service production and
event planning firm located in Northbrook is seeking a highly
professional assistant to support our president. The responsibilities of
this position include basic administrative support duties such as travel
planning, calendar functions, mail management; but also the following:
– drafting correspondence, requiring excellent grammar and writing
– client contact, requiring strong presentation and communication
– assisting in event planning, requiring thoroughness and organization
– administrative support for proposal development and event
implementation, requiring detail orientation; and
– internet research, requiring creative and innovative approaches to
digging for information.

Required Qualification     
Prior experience working as a senior administrative assistant.
Superior computer skills.
Detail orientation.
Team player.
Organization skills.
High school required
Some college preferred

The ideal candidate has worked in the hospitality, event planning or
public relation industries. If you are also a team player and have
outstanding computer and word processing skills, please send your
resume, expression of interest and salary history to:

26. Manager Corporate and Incentive Sales; Carnival Cruise Lines; Miami,

27. Event Marketing Manager; Erwin-Penland; Greenville, SC

Position Description       
Concepts and implements marketing-oriented events for the agency and its
clients utilizing internal resources and third-party vendors
– Works with other client service team members to identify client needs
in the area of event marketing and meetings.
– Develops, plans and budgets for client and agency events, including
but not limited to: site visits and selection; catering, floral,
audio-visual and other services; exhibit design and trade show
logistics; travel and transportation; gifts, premiums and other
giveaways; invitations and other collateral; entertainment and other
talent; and other related logistical arrangements.
– Handles all negotiations with related vendors and ensures delivery of
promised goods or services within agreed upon costs and timeframes.
– Provides on-site staffing to coordinate with vendors, client and other
agency personnel to ensure a successful event.
– Seeks to build additional business opportunities with clients and
other appropriate businesses.
Required Qualification     
– Minimum five years prior experience in event marketing, sponsorship,
and/or meeting planning. Experience in a supervisory role ideal but not
– Extensive knowledge of event budget and management, hotel and venue
contracts, catering, audio visual, rental companies and other vendor
– Proficient with standard business software (Microsoft Office Suite)
– Excellent oral and written communications skills, good listener and
– Travel required for site inspections and event management (5%)
– Well organized, strong planning skills, strong negotiation skills and
exhibits sound judgment.
– Excellent customer service attitude and strong team orientation
Bachelor's degree or equivalent, preferably in advertising, marketing,
communications or other related discipline

Interested candidates should send cover letter, resume and references to
Renee Alexander, HR Manager via e-mail
or fax (864) 672-7171.

28. Meeting Planner;    MediMedia USA / Veterinary Learning Systems;
Yardley, PA

Our Animal Heath Communications division, Veterinary Learning Systems is
seeking a qualified Meeting Planner with 3+ years of meeting/event
planning experience in managing pharmaceutical/medical programs and
educational activities.

Position requires experience in full-service logistics management of
advisory boards, roundtables and large events. BA/BS degree preferred.
CMP designation not required, but a plus.

Great opportunity for a self directed, motivated, organized team-player.
Candidate must be strong in all aspects of meeting planning processes
from negotiation to implementation, speaker recruitment, participant
follow-up, have knowledge of travel/hotel industry and computer
proficiency in Word, Excel, database software and PowerPoint. Position
requires travel.

This position carries a competitive compensation plan, health benefits
and 401K.

Candidates must apply through our Corporate Career Center at to be considered.

Contact: Lori Ann Cook, CMP
Phone: 267-685-2477

29. Meetings Coordinator; The New York Academy Of Sciences; New York, NY

The New York Academy of Sciences, a global membership organization,
seeks a highly organized and motivated individual to join our team as a
Meetings Coordinator. In this role, the individual would be responsible
for working with staff and volunteer conference organizers to coordinate
logistics for on-and-off-site meetings and conferences.
Speaker coordination and communication including all speaker logistics,
travel, hotel, presentation materials, manuscript guidelines, financial
assistance, a/v needs. Verify and approve speaker travel reimbursements.

Secure abstracts from speakers for posting to web and inclusion in
promotional pieces.

Work with marketing/creative team and/or outside vendors to design and
produce both web based and printed conference collateral material
including advance program, promotional pieces final program and others.

Conduct site searches when necessary; prepare thorough proposals with
spreadsheets to include hotel description, availability, rate, web page
or brochure samples, access to airport, etc.

Source support vendors for off site meetings (AV, special events,
meeting support material) act as liaison to communicate meeting
specifications and manage execution and delivery.

Coordinate logistical details; including meeting room set-up,
audio-visual, registration/hospitality, food functions, on-site staff,
transportation, security, communication and special events for events in
house as well as off site.

Develop and review all attendee materials to be distributed in
registration packets.

Prepare and manage program budgets and timelines for, collateral
production, conference promotion, AV F & B, labor, security, etc.
Reconcile and process all program related invoices. Compile and
summarize budget and project status reports on a regular basis in
various reporting formats for clear, professional presentation.

Coordinate Conference Committee's meetings, overseeing the preparation
and distribution of materials, arranging meals and meeting space.
Record, write and distribute minutes. Discuss Academy policies,
procedures and meetings logistics with Conference Committee members.

Ensure that all meetings are compliant with organization policies,
expense guidelines and approval procedures.
Required Qualification     
Qualified individuals will have a Bachelors degree or equivalent and 3-4
years experience in meeting planning or convention services. Experience
in working with volunteer committees is a plus. Strong proficiency in
Microsoft Office and database experience is also required. Flexible
schedule and some travel required.

To apply, please email a cover letter and resume to No
phone calls, please.

30. Project Coordinator, Programs; American Association of Diabetes
Educators; Chicago, IL

The American Association of Diabetes Educators seeks a highly organized
team player to provide administrative support to the Education Content
Delivery Unit in the development, administration, and implementation of
educational programming.
– Develops and manages a database of 150+ speakers for AADE Annual
Meeting. Supports the abstract process used for developing the 125+
annual meeting educational sessions. Develops speaker communications,
implements and monitors submission of speaker information. Facilitates
onsite speaker registration and session room monitors. Processes
information used for annual meeting marketing and onsite program handout
materials and program guide. Assists in annual meeting follow-up.

– Supports the CE certificate and evaluation process for 3000+
participants of AADE annual meeting.

– Travels to AADE annual meeting. Manages speaker registration, and
coordinates scheduling of session monitors for 125 educational sessions.
Assists with set-up of onsite education office and organize educational
program signage and handout materials.

– Independently coordinates the administration of 50-75 contract
programs including the granting of continuing education credit.

– Provides administrative support in the preparation, implementation,
and follow-up for 6-8 standalone CE programs annually. May travel and
support registration for standalone CE programs annually. (Travel may
include weekends).

– Develops and maintains efficient filing systems for CE programs and
annual meeting program sessions. Documents program processes and
procedures for program implementation and follow-up.

– Supports the Education Content Delivery Unit with special projects as
Required Qualification     
Excellent organizational skills; detail oriented; exceptional
communication and interpersonal skills; computer proficiency in Word,
Outlook, Excel, PowerPoint; familiarity with Access. Ability to be a
team member, manage multiple priorities, and have proofreading skills.

Preferred Experience:
Two to four years previous project management or administrative
experience in an association, educational, or not-for-profit environment
recommended. Meetings or registration experience a plus.
Baccalaureate degree required with a concentration in communications,
journalism, or business administration preferred.

Please submit your resume to

31. Events Manager; Gartner- Research Board; New York, NY

The member events are the cornerstone of the member experience with the
Research Board. These are the most influential CIO's, and staff in the
industry. They expect a high standard of quality for each event they
attend and the RB has a reputation for the best events in the industry.
Professional, organized and well-run events are critical to the success
of the business. The success of the events impacts the propensity of the
members to renew. Renewals are critical to on-going profitability and
success of the business. This role must understand the importance and
build events that meet all of these criteria. This person in this role
must exemplify the Research Board values and standards as it relates to
internal associates and members. They must assure smooth running
meetings, high member satisfaction scores, strong member retention,
achieve budgeted goals within budget for all events, and build and
maintain strong working relationships.
¿Scouting, planning & managing the execution of any North American RB
meetings, including those for the flagship CIO business as well as for
the subsidiary programs for CIO direct reports. Must also assist with
the planning & execution of European CIO events.
¿Executes on CIO Membership events ensuring member satisfaction and
ultimately retention.
¿Understand the members & their expectations to deliver quality events.
¿Manage event site selection process and contract negotiations with
hotels for future events.
¿Oversee requirements for rooms, meeting facilities, food, materials,
A/V equipment, etc. and arrange with hotel.
¿Assure a smooth running meeting onsite by coordinating efforts with
hotel and catering personnel.
¿Achieve budget goals, through close monitoring of revenue & expenses
¿Control expenses through regular reappraisal of vendors and purchasing
methods, and negotiation of contracts.
¿Ensure that all contracted services are provided with the appropriate
level of quality.
¿Resolve meeting problems or issues presented by attendees,
sponsors or presenters.
¿Coordinate efforts with meeting presenters to ensure presentation
requirements are met.
¿Monitor and improve systems and procedures necessary to develop
and produce meetings to achieve zero defects.
¿Process vendor bills for payment.
¿Document meeting management processes; oversee completion
of post-meeting reports.
¿Complete additional event-related tasks as assigned.
Required Qualification  
-5 years of business meeting planning experience is required including
proven budget management abilities.
-Demonstrated ability to deliver and manage events at the highest level
of excellence, elegance and perfection for which the RB is known.
-Demonstrated ability to manage to a budget.
-Prior experience negotiating contracts for meeting services with hotels
and other providers.
-In depth knowledge of the hotel, travel, meeting planning business is
required, particularly in terms of normal service expectations and
-Project management experience.
-Experience in hotel or events industry.
-Strong interpersonal and communication skills.
-Strong Negotiation skills.
-Time management skills.
-Ability to work with limited internal resources.
-Demonstrated ability to interact with clients.
-Bachelors Degree
-CMP: Certified Meeting Planner accreditation preferred

Please visit
Job code 4981

32. Business Service Lead (Meetings & Events); Pfizer Global Research &
Development; Ann Arbor, MI

Imagine a career that touches the lives of people everywhere. Imagine an
opportunity to reach beyond your area of expertise to make an impact on
something greater than the bottom line. Imagine playing a key role in
some of the most critical issues facing healthcare today. This is your
career at Pfizer a career unlike any other.

Our Ann Arbor, MI, facility is currently seeking:

Business Service Lead (Meetings & Events)

This position will be fully accountable for the delivery of a variety of
meeting and event services through Pfizer employees and/or
vendor-managed service. The role, partnering with Procurement, will lead
contracts management, oversee and coordinate the service definition in
fulfilling Meetings Management and Events Management at main and remote
sites. The role will develop and maintain effective relationships with
customers and the vendor(s) and will align service delivery against the
business needs, partnering with Finance, IT, Procurement and Legal .
This position will also work with a peer group across Global Business
Services to align service standards.
– Reports to Director, Site Services.
– Maintains close relationship to vendors and multiple customers,
including supporting Site Lead's office, Divisional HQ, NYO and
worldwide support.
– Meetings & Events supports Hub & Spoke of contracted Meetings & Events
providers across the America's sites.
– Partners with Legal, IT, Procurement and Finance to lead service
delivery, and vendor management programs.
– Works collaboratively with other site Business Service Leads and peers
Required Qualification     
– Bachelor's degree in relevant field.
– 5 years leadership experience.
– 5-8 years experience in managing comparable services in a similar
setting in terms of complexity and size.
– Possess expert knowledge and extensive experience in managing the
delivery of Meetings & Events services via internal and vendor contracts
in a large, complex organization. The successful candidate will be
required to demonstrate expert contract/vendor management as well as
proven financial management and analytical skills. Successful candidates
will also need to demonstrate mastery of managing major support service
contracts in the range of $50,000 to $5MM. Where applicable, experience
with direct supervision and development of in-house operations.
Demonstrated client relationship management.

– Professional Certifications: CMP, CMM.
– 5 -10 years experience operating within a commercial organization
(pharmaceutical industry experience.)
– Bachelor's degree in relevant field.
– Professional Certifications: CMP, CMM.

We offer competitive compensation, full benefits and talented
professional colleagues…some of the best and brightest in the
industry. To find out more about this position and submit your resume,
visit our website at: and search by Req # 61914.

33. Corporate Event Specialist; Global Planners Inc.; Bordentown, NJ

Fast paced Corporate Conference & Meeting Planning/Travel Company
looking for an experienced Corporate Event Specialist. Must be self
starter and posses excellent skills in planning, organizing, problem
solving and attention to detail.

. Performing site inspections/ planning visits with managers/client
contacts (when applicable)
. Management of critical dates (contract, client, management
. Key client contact for all aspects of the program; provide intro
email, weekly updates on program logistics, participate in all client
conference calls
. Creating & maintaining the exception log
. Providing client registration updates (Registration to provide counts)
. Key contact for all attendee inquiries, special requests, and personal
. Research and coordination of all off-sites events, activities
. Research and coordination of all DMC services (including but not
limited to transportation, securing venues, décor, day trips, and
teambuilding activities)
. Budget Planning, Analysis, and Management
. Coordination of all Event functions (including but not limited to menu
planning, AV coordination, theme/décor, lighting, & entertainment)
. Planning of all meetings/training sessions (including but not limited
to AV equipment coordination, speaker coordination (speaker confirms
when applicable), & management of meeting materials)
. Rooming list submission and room block management with hotel & client
based on registration reports
. Creation and coordination of final confirmation materials, including
paper tix follow-up email and pre-trip attendee communication
. Creation and coordination of welcome kit contents, name badges (swipe
cards), program guides
. Production schedule/client outline creation
. Hotel group profile and billing specs creation and submission
. Pre-trip preparation; pre-con, staff communication, signage, materials
shipping, etc.
. On-Site Coordination as program Lead
. Final Bill management

Able to travel, detail oriented able to multi-task.

Contact: Damari Majors

34. Director of Revenue Management; Eldorado Hotel & Spa; Santa Fe, NM

35. Catering Coordinator; Marshall Community & Technical College;
Huntington, WV

Search 11722. Operations Coordinator (Catering Operations Manager),
Hospitality Management/MCTC. Full-time, regular status, exempt, Pay
Grade 16, $28,821/annually. Qualifications: AAS in culinary, Travel
and/or Tourism and over four years of hospitality and/or culinary/food
related industry experience or Bachelor's degree or Certification (as
defined by the American Culinary Federation or American Hotel and
Lodging Association) and over two years or hospitality and/or
culinary/food related industry experience. Must have management
Under general supervision, markets, sells, and plans all catering
services to internal and external clients. Oversees the management of
all catered events including food and beverages, equipment, and
staffing. Develop and monitor budget and sales goals related to food and
labor costs. Send cover letter, resume, contact information for three
references, and unofficial transcripts to Search 11722, Human Resource
Services, Marshall University, One John Marshall Drive, Huntington, WV
25755 or email Position is open until filled.

36. Operations Manager; Confidential; Glendale, CA

A leading event and exhibit production company seeks a committed
Operations Manager to oversee all work carried out by the company.
Individual must be proficient with time management and able to
communicate effectively with executives, account managers, and clients.
A great deal of reliance will also be placed upon the Operations Manager
to delegate responsibilities and ensure all deadlines are met

The candidate must have the availability, willingness, and commitment
for long hours and possible travel. In return an excellent salary and
benefits will be offered. The ability to prioritize, multi-task, and
maintain composure in a sometimes stressful but exciting environment
will be considered key factors in the selection process.

. Candidate must have three to five years of management experience
. Proficiency with computer applications is required (MS Office, etc.)
. Experience in the events industry is desirable but not required

With offices in three locations, the company produces specialized
environments for events and exhibits throughout the nation.

paste your resume and include a cover letter which indicates your salary
expectations and explains the reasons why you are suitable for this
position into the body of your email.

37. Meeting Planner; Temporaries Now; Fairfax, VA

Use your Bachelor's Degree and Customer Services skills at our
government contractor in Fairfax who is looking for a Meeting planner to
provide support to members of working groups and keep them operating in
accordance with the organization's policies. Responsibilities will
include ensuring that the working group products-white papers, workshops
and seminars, and awards programs are managed efficiently, effectively,
and on budget.

Pays $14-16.00 per hour while temping and $35-37,000 per year when hired
along with some great benefits

If this sounds like the job for you, please submit your resume today to


38. Meeting Correspondent (Direct Hire); Ultimate Staffing Services;
Washington, DC

Are you interested in working in a legal environment? Do you want a
flexible schedule with great opportunities?

Job Description:
Top notch court reporting firm in Washington D.C. is searching for
highly motivated self starters to record government and public meetings.
These individuals will be responsible for following and reporting on
legal proceedings. May also be required to perform basic administrative
and clerical duties, as well as proofreading.

▪ Demonstrated administrative experience a must! The ideal
candidates will be articulate and demonstrate strong written
communication skills. Qualified candidates will display close attention
to detail and effective time management. Ability to manage multiple
projects and meet strict deadlines is required. Intermediate to advanced
knowledge of Microsoft Office is a necessity.

▪ 4 year college degree required; related coursework in both legal
and communication fields a plus.

▪ NO PHONE CALLS PLEASE. Email your resume to for consideration. Only those who are
qualified will be contacted.

39. Manager of Meetings and Events; Air Force Association; Arlington, VA

Direct all meeting planning activities relating to conferences,
symposia, board and committee meetings, and all other
association-related meetings and events. Negotiate and manage contracts,
prepare hotel resumes, select all food and beverage menus, assign hotel
function space and guest rooms. Forecast and manage budgets for all
events. Reconcile bills and finalize financial details. Identify hotel
properties, conduct site inspections, and solicit proposals. Assess the
need for tours and spouse programs and hire and supervise the personnel
required. Order staging and audio visual needs. Select and maintain
liaison with decorating companies. Travel to events as a manager to
troubleshoot problems and instruct staff. Maintain an Operations Office
onsite for each event to oversee program logistics.

Contact: Kathy Snodgrass
Phone: 703-247-5851

40. Association Meeting Planner; Confidential; Washington, DC

41. Meeting Planner; Booz Allen Hamilton; Arlington, VA

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