Hospitality and Event Planning Network (HEPN) for 1 January 2007

Hospitality and Event Planning Network (HEPN)
1 January 2007
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Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information.  We also like to hear if you got a
job as a result of this network!

Some of the older HEPN editions are now listed at:

Issues from November 27 onward are also posted at

This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to

Neither Topica nor I rents, sells, or gives out your information on this

This week's edition includes:

*** The Short Self-Pitch (SSP)
1. Manager of Meetings and Education; Society of Research Administrators
International; Arlington, VA
2. Meeting & Events Associate; NRECA; Arlington, VA
3. Registrar; Food Marketing Institute; Arlington, VA
4. Administrative Office; Conference & Logistics Consultants, Inc.;
Annapolis, MD
5. Convention Coordinator; SmithBucklin Corp; Chicago, IL
6. Meeting Planner; Chicago Medical Society; Chicago, IL
7. Meetings Manager / Executive Assistant; Independent Electrical
Contractors; Alexandria, VA
8. Meeting Services, Coordinator; U.S. Pharmacopeia; Rockville, MD
9. Director of Sales; Radisson Hotel Historic Richmond (Prism Hotels);
Richmond, VA
10. Meetings Registrar & Meeting Assistant; American Bar Association;
Chicago, IL
11. Executive Sales & Event Manager; ME Productions (A Full-Service DMC
& Event Production Company); South Florida and Orlando, FL
12. Events Coordinator; California Travel and Tourism Commission;
Sacramento, CA
13. Event Planner; CUDL; Rancho Cucamonga, CA
14. Marketing Events Administrative Assistant; Inland Real Estate; Oak
Brook, IL
15. Marketing Coordinator; Novartis Vaccines & Diagnostics; Emeryville,
16. Conference Planner; Roomers, Inc.; Alexandria, VA
17. Senior Account Manager/C.R.M.C.; Hamilton Financial Services;
Davenport, IA
18. Senior Meetings Manager; Medical education company; Middlesex
County, NJ
19. Special Events Administrative Coordinator; Cystic Fibrosis
Foundation; Mobile, AL
20. Brand Manager; Pocono Mountains Vacation Bureau, Inc.; Stroudsburg,
21. Program Assistant, Meeting-Logistics; American Society of Clinical
Oncology; Alexandria, VA
22. Meeting Correspondent (Direct Hire); Ultimate Staffing Services;
Washington, DC
23. Meeting Planner; Temporaries Now; Fairfax, VA
24. Conference Planning – Education Coordinator; TRAK Companies;
Washington, DC
25. Assistant Hotel Manager / Purchasing; MANDARIN ORIENTAL; Washington,

Happy New Year, everyone! I hope that you have had a lovely holiday and
are looking forward to 2007. If you are looking for a job, may this be
the time you find it! If you're employed, spread the karma around and
send one to the HEPN.

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to One SSP will be included each week.

1. Manager of Meetings and Education; Society of Research Administrators
International; Arlington, VA

Manager of Meetings and Education
SRA International seeks a highly motivated, detail oriented professional
to join our team. The Manager of Meetings and Education is responsible
for supporting the Director of Meetings and the Education and
Professional Development Officer in planning the society's annual
meeting, four section conferences and multiple chapter meetings. The
right candidate must be highly organized and flexible and be able to
work closely with volunteers. Responsibilities include but are not
limited to: site selection, contract negotiations, establishing vendor
relationships, registration, speaker logistics, exhibitor recruitment
and management, course material production, onsite management and
post-conference wrap-up. Extensive travel required. A minimum of two
year's related experience required and an undergraduate degree is
preferred. Computer skills, including Microsoft Word, Excel, and iMIS
preferred. We offer the opportunity to work in a small team environment
and convenient location close to the Rosslyn Metro Station. Please
submit resume with salary history and requirements to:

HR Department
Society of Research Administrators
1901 North Moore Street
Suite 1004
Arlington, VA 22209

****** From Ned Lundquist *****
2. Meeting & Events Associate; NRECA; Arlington, VA

Meeting & Events Associate
Job ID: 1067776
Position Title: Meeting & Events Associate
Company Name: NRECA
Job Function: Other
Entry Level: No
Location(s): Arlington, Virginia, United States


3. Registrar; Food Marketing Institute; Arlington, VA

The Food Marketing Institute is an exciting trade association
responsible for providing a broad range of services, including research,
education, industry relations and public affairs on behalf of its 1500
members. We are looking for a Registrar to manage the entire
registration process for the majority of FMI's educational conferences
and award CPE credits for continuing professional education. Duties will
include: database system development/design and website programming of
online registration, serving as primary contact with the National State
Boards of Accountancy (NASBA), ensuring FMI is in compliance with the
NASBA professional requirements, processing conference registration
forms to include data entry into MAXX, payment processing, credit
approval verification and credit/refund issuing, consulting on the
design of conference registration forms and maintaining inventory of all
conference materials, including badge stock, ribbons, registration
envelopes, etc.

The ideal candidate will have at least two years prior
accounting/bookkeeping experience, an ability to accurately resolve
financial discrepancies, an ability to ensure timely processing of all
conference registrations, an ability to travel to conventions and
conferences to perform on-site registration activities, and the desire
to work with a great team!

FMI offers a great benefits package including: health, dental, vision,
401(k), 12 paid holidays, and educational assistance. Our office has
relocated to Crystal City, Virginia in a new office conveniently located
a few blocks from the Crystal City Metro station and an array of other
exciting amenities. For immediate consideration, please visit our
website at to apply.

FMI is an equal opportunity employer.

4. Administrative Office; Conference & Logistics Consultants, Inc.;
Annapolis, MD

Conference & Logistics Consultants, Inc. is currently accepting
qualified applications from persons with Administrative Office or 1-2
years of meeting planning experience for a position with our firm. We
would like to receive communication from positive, energetic & qualified
individuals along with their resumes and salary history in order to
review individual qualifications, skills and experience.

The position will be available in January 2007.

The professionals that we are most interested in must have, at a
minimum, the work experience and / or proven professional skills sets in
the following areas:
. Microsoft Office; Excel, Word
. Database experience; Access, Filemaker Pro
. Customer service
. Organizational skills
. Professional telephone skills
. Professional writing skills
. Basic project management or meeting planning experience

The position is a full time, position providing support to the company
President and to Senior Managers. It is an in-office position at our
office in Annapolis, MD location. Our firm offers individual health
benefits and a corporate-contribution retirement program.

Please send the requested information by postal mail, fax or by email
( to our offices.
Thank you very much.

Conference & Logistics Consultants, Inc.
31 Old Solomons Island Road
Annapolis, MD 21401
Tel: +410-571-0590
Fax: +410-571-0592
DC Local Tel: 301-261-2557

5. Convention Coordinator; SmithBucklin Corp; Chicago, IL

Our Chicago office has an opportunity available for a Convention
Coordinator responsible for achieving excellent customer service and
satisfaction by implementing all Client convention needs, coordinating
the work of self and others in a fast paced environment and
demonstrating the ability to manage projects and people resources to
meet strategic objectives.

Demonstrated Experience:
. Coordinating all aspects of annual conferences and seminars
(pre-planning, on-site execution, and post event wrap up, research and
recommendations for future sites, and conference promotions).
. Financial management including budget creation, monitoring
revenue/expense performance, fee collection, and staff time and fees
. Allocating time according to budget while ensuring that work meets
specifications and deadlines.
. Adapting to crisis situations, changing procedures, methods or
. Developing and maintaining solid relationships with
. Contributing effective ideas to client strategic planning and analysis
. Travel and work overtime as needed to attend events and client
. Assuming lead meeting planning responsibilities for multiple accounts.
. Contributing to overall team success by identifying problems and
proactively seeking out methods to improve self-performance and/or
efficiency of an operation or task.

. Bachelors degree required
. Minimum of 3-4 years experience in convention/tradeshow industry or
event/meeting planning
. PC experience with Windows operating system and a variety of software
programs (Microsoft Office, and/or exhibit software)
. Excellent knowledge of meeting industry terminology and comprehensive
knowledge of meeting planning processes
. Ability to self start as well as work as part of a team
. High level of professionalism
. Excellent written and verbal communication skills
. Strong time management and ability to manage concurrent tasks
. High level of detail orientation
. Strong customer service skills

SmithBucklin is proud to offer the following benefits which include but,
are not limited to: Medical, Dental and Vision Insurance, 401(k),
Tuition Reimbursement and Educational Assistance. To learn more about
SmithBucklin Corporation, visit

Please note! To be considered for this opening:
. Salary requirements must be included
. Attach resume as either a MS Word doc or pdf
. Submit resumes either via recruiting website or e-mail

We are an EOE M/F/D/V employer.

SmithBucklin Corporation
401 N. Michigan Avenue, Suite 2200
Chicago, IL 60611

6. Meeting Planner; Chicago Medical Society; Chicago, IL

7. Meetings Manager / Executive Assistant; Independent Electrical
Contractors; Alexandria, VA

8. Meeting Services, Coordinator; U.S. Pharmacopeia; Rockville, MD

9. Director of Sales; Radisson Hotel Historic Richmond (Prism Hotels);
Richmond, VA

10. Meetings Registrar & Meeting Assistant; American Bar Association;
Chicago, IL

The Meetings Registrar and Committee Assistant coordinates the
registration process and assists with logistical arrangements for
meetings of the ABA Section of Labor and Employment Law

The ideal candidate will have experience in registration database
management and will be detail and deadline oriented.

E-mail resume to

11. Executive Sales & Event Manager; ME Productions (A Full-Service DMC
& Event Production Company); South Florida and Orlando, FL

Brief Description of Company: Exciting opportunity to join a dynamic and
creative Special Event, Production and Destination Management Company.
We are a well established (over 25 years)and fast growing company that
supports all on-site meeting, incentive, and convention needs for
Fortune 1000 companies and associations.

About ME Productions: ME Productions is Florida's largest and most
recommended supplier to corporate meeting planners of special events,
production and destination management services. With a quarter of a
century of experience, and a staff of over 50 fulltime event designers
and professionals, our dedicated team is committed to our current
expansion focus in the Tampa, St. Pete, Clearwater, and other Florida

Responsibilities: Develop accounts in the corporate, incentive, and
association meetings market. Work with clients directly on the creative
content as well as development of the meeting agenda. Establish and
maintain preferred relationships with hotels and third party contacts in
assigned territory.

Must have hotel or event sales experience
Event, hotel or on site meeting experience required
Relationships within the meetings industry a plus
Great People Skills and Teamwork attitude
Strong self-motivation
Computer experience required
Comfort with the internet required
Experience in the presentation and preparation of proposals a plus
Excellent written and verbal communication skills

Education Required: BA/BS – 4 year degree, or work experience equivalent

Please send resume with salary requirements to or fax to (954) 458.4003, attention: Director
of Sales & Business Development

For more information about ME Productions, please see our website at

12. Events Coordinator; California Travel and Tourism Commission;
Sacramento, CA

Position Description       
Responsible for a variety of professional duties in support of the CTTC
administrative, communications, media relations, events, marketing and
meetings, including but not limited to: serving as lead planner and
on-site coordinator for Commission Meetings/Events, running PowerPoint
presentations for CTTC staff, assisting with various administrative
support and planning of special events, board meetings, and other
on-site event/meeting duties; maintain mailing lists and coordinate
department mailings; research and order promotional give-away items and
trade show décor items.
Serve as lead meeting planner for a variety of CTTC meetings and events
including, but not limited to Commission Board Meetings and Events
(minimum of 3 per year) to include site selection, room/venue
negotiations, on-site coordinator for meeting/events along with
providing administrative assistance for meeting materials preparation.
California Conference on Tourism Serve as lead for Tourism Marketing
Awards to include all award gathering, logging of materials, providing
technical support for creation of presentation along with event details
to include site selections, room/venue negotiations. CTTC Media Events
Assist Media Relations Manager and Communications Manager with pre-event
and on-site event planning and details. CTTC Special Events/Trade Shows
Assist Marketing and Public Relations departments on planning for trade
shows, department special events, and provide on-site assistance as
Serve as lead to Communications and other departments on researching and
ordering promotional give-away items, trade show booth displays and
other promotional items as needed.

20% Serve as back-up to Communications Manager for running of custom
PowerPoint and multimedia presentations. Coordination of presentation
details such as location, room set-up, and audio visual requirements.

10% Provide various administrative support to include the following
areas: maintenance of mailing lists, coordination of department
mailings, and other administrative functions as needed.

10% Other duties as assigned by supervisor.

Required Qualification     
– A minimum of two years professional experience in special event and
meeting planning to include: rate negotiations, site selection, working
with various contractors/vendors and other details pertaining to
meeting/event planning.
– Strong knowledge and previous experience with Microsoft Office
products, including Word, Excel, and PowerPoint.
– Ability to communicate and work well with others in a professional
office environment.
– Education equivalent to Bachelors Degree or higher in Marketing,
Recreation, Tourism, Communications, or related field a plus.
Certificate in Meeting Planning (CMP) preferred.
– Strong organizational skills.
– Ability to handle multiple tasks and meet deadlines.
– Strong writing and interpersonal skills.
– Ability to travel as needed throughout California and the United

Please send your cover letter and resume by e-mail to Tracy Garrett,
Director of Finance & HR to no later than
January 15, 2007.

13. Event Planner; CUDL; Rancho Cucamonga, CA

We are currently seeking an Event Planner for our corporate office in
Rancho Cucamonga, CA. Reporting directly to the Manager of Marketing,
this position will oversee events from inception through completion,
organize events within company budgets and coordinate event logistics.
The event planner will have indirect responsibility for relationships
with other departments, vendors and internal marketing team members to
ensure that all events and programs achieve strategic objectives.
Develop RFP's, meeting plans and budget for each event, including
requirements for locations, lodging, meeting facilities, technology,
media, security and related activities
Coordinate pre- and post-meeting planning: Determine meeting location,
negotiate site contracts for meeting room(s) and lodging. Develop and
secure target list of speakers and topics for events. Coordinate
attendee management as required. Plan mealtimes and breaks. Coordinate
technology requirements and equipment. Develop mailing list and
distribute invitations as required. Manage the budget by providing
budget estimates, audit and process hotel and related invoices and
reconcile all meeting expenses.

Assist in the development of creative projects to support event
marketing activities: Develop, execute and optimize event tracking to
manage event results and to forecast for upcoming events. Assist in
writing marketing materials related to media events. Provide internal
teams with budget estimates and pre-planning information. Work with the
Marketing team to execute events with the appropriate messaging and

Work closely with other department and event sponsors: To understand
event objectives and requirements and coordinate event logistics and
importance of CUDL's presence. Research industry related events in all
regions that will assist CUDL's expansion and visibility. Support all
departments and regional directors in coordinating events (convention,
trade shows, golf events, receptions, meetings and symposium.)
Required Qualification     
– Bachelor's degree in related field and certification in associated
field preferred.
– Two or more years experience as a corporate events planner, planning
small scale events (receptions, meetings, roundtables, etc) and large
events (symposium and tradeshows).
– Experience with providing on-site event registration, administration,
coordination and problem resolution, ensuring that all aspects are
executed as planned and provide an effective complement to the meeting
– Proven effectiveness in contract negotiations.
– Minimum of two years experience in managing a budget from $5,000 –
– Excellent communication (verbal and written) and customer service
skills, with the ability to proactively address client's needs.
– Proficient in Microsoft Office application.
– Ability to effectively interface with all levels of personnel.
– Must thrive in a multi-task environment and be detail oriented with
strong organizational skills.
– Ability to work a flexible schedule and travel when required.

No relocation is available for this position. We offer a competitive
salary and benefits package. Qualified candidates who are interested in
our high-growth environment may send their formatted resume to:

HR Department
CU Direct Corporation
9500 Cleveland Ave., #220
Rancho Cucamonga, CA 91730
Fax: (909) 481-2381

14. Marketing Events Administrative Assistant; Inland Real Estate; Oak
Brook, IL

Inland Real Estate Investment Corporation seeks a full-time
Administrative Assistant with a focus on meeting and events for the
headquarters Oak Brook, Illinois office. This is an excellent
administrative opportunity for an experienced professional to assist and
coordinate event participation including the coordination of dinner
events, educational meetings logistics and other events as assigned.
While the position provides administrative support to the supervisor, it
also includes numerous meeting planning responsibilities and the
opportunity to develop event related skills.

Successful candidate will be highly organized and extremely detail
orientated. Administrative Assistant needed to prepare, track, and
monitor travel and registration information, provide onsite support for
educational meetings and quarterly sales meetings (all local, no travel
required), and maintain continuing education documents and certificates.
Position will be in contact with national sales team as well as assorted
vendors to coordinate events. Candidate will work closely with and work
under the supervision of the Marketing Events Manager. Selected
candidate will enjoy a professional and friendly team orientated
environment within a rapidly growing industry leader.

This position requires a college degree, proficiency in Microsoft
Office, ability to multi-task with excellent communication and
interpersonal skills and the ability to work with various levels of
staff. Candidates must be hospitable and have exceptional follow-up
skills. 3 – 4 years experience as an administrative assistant with some
limited to moderate experience as a meeting planner, event planner,
and/or a familiarity with conferences and trade shows.

Please send resume and salary history to HRRESUME@INLANDGROUP.COM
Attention: Marketing Events

15. Marketing Coordinator; Novartis Vaccines & Diagnostics; Emeryville,

The Marketing Coordinator's primary responsibility will be to coordinate
and assist with the marketing activities of Novartis Vaccines and
Diagnostics product or business line, which may include public
relations/advertising, direct mailing, printing, customer events,
special event management, trade shows and internal communications to the
Americas team. Candidate will coordinate and implement marketing
communication projects with responsibilities such as the following:
.Manage all aspects of regional tradeshows (inc AABB) including budget
development and management, coordination with Marketing, Sales and
Travel departments; and exhibit booth management;
.Logistics and management for off-site special events such as
educational symposia or speaker programs.
.Manage production of promotional gift items and other materials with
key vendors.
.Assist in the production of promotional printed materials, as needed.
.Perform a range of staff and/or operational support activities; may
serve as a liaison with other departments on basic administrative and/or
operational matters.
.Performs miscellaneous job-related duties as assigned. .Management of
literature fulfillment for sales
.Assist as needed with Latin American trade shows

Bachelors degree in Business, Marketing, Advertising, Communications or
related field required. Minimum of 1-3 years of experience in marketing,
promotions or related work, including 1-2 years of experience in desktop
publishing. Experience in marketing communications, advertising, or
meetings management a plus. Experience in a biotechnology or
pharmaceutical environment also a plus. Must be detailed oriented with
proven experience in tradeshow or event planning. Excellent planning,
organizational, project management and vendor management skills are
required. Demonstrated problem solving, adaptability, communication and
collaborative skills are necessary. Must be willing and able to take
initiative, manage multiple priorities and anticipate issues. Candidate
must be proactive and people-oriented, must work well with others in a
team environment, and also be self-sufficient. The position is based in
Emeryville, California. Hours are 8:30 am -5:30 pm, Monday through
Friday with flexibility. Some night and weekend hours required for
tradeshow participation. Travel approximately 10-20% of time.

Please apply at
Requisition #44005215

16. Conference Planner; Roomers, Inc.; Alexandria, VA

Experienced government meeting planner who has worked with Federal
Government clients. Self-starter w/multi tasking skills & the ability to
work on own & meet strict deadlines. Experience includes day-to-day
contract administration, work plan preparation and implementation, and
overall performance development and reporting. Responsible for the
preparation of monthly, quarterly, and annual project reports, and also
oversees the prompt payments of reimbursements, honorariums, and other
fees. Develop meeting materials for events of various sizes and
duration, and will provide Federal project officers with up to the date
status reports on a regular basis. Coordinate/process registration,
hotel and travel requests. Provide on-site support, & handling daily
correspondence w/vendors & clients. Some graphic design/software
experience (powerpoint, in-design, excel spreadsheets, and etc.).
Flexibility for travel & OT required.

Please fax your resume and salary requirements to (703) 518-0277

17. Senior Account Manager/C.R.M.C.; Hamilton Financial Services;
Davenport, IA

Job Description:   
Create customer-focused marketing campaigns that zeroed in on the
specific marketing challenges of clients; new business development;
research; client partnerships, ongoing evaluation of return on
investment; brainstorming promotions and ideas; writing creative
commercial copy; management of accounts receivables.

Responsible for total office operation, which included development of an
effective business plan for designated territory, financial management,
market analysis, employee recruitment/retention, special initiatives,
customer development, prospecting potential business, skills assessment,
facilitating employee and customer training, employee placement,
automation of all office functions, staff management and delivering
effective presentations to both customers and staff.

Managed sizable market research call center for business and consumer
studies, scheduled several projects competently in a fast-paced
environment which entails coordinating processes to ensure that projects
are completed in a time efficient manner, served as a member on both the
Employee Recognition Committee and the corporate-wide Training
Improvement Committee, presented proposals at staff meetings on
procedure improvement and employee productivity.

Marketing ♦ Management ♦ Training ♦ Sales Coordination
♦ Business Development. Needs Analysis
. Consultative Sales
.. Customer Service/Satisfaction

Contact: Gregg a Goetzl
Phone: (563)

18. Senior Meetings Manager; Medical education company; Middlesex
County, NJ

19. Special Events Administrative Coordinator; Cystic Fibrosis
Foundation; Mobile, AL

20. Brand Manager; Pocono Mountains Vacation Bureau, Inc.; Stroudsburg,

21. Program Assistant, Meeting-Logistics; American Society of Clinical
Oncology; Alexandria, VA

22. Meeting Correspondent (Direct Hire); Ultimate Staffing Services;
Washington, DC

Are you interested in working in a legal environment? Do you want a
flexible schedule with great opportunities?

Job Description:
Top notch court reporting firm in Washington D.C. is searching for
highly motivated self starters to record government and public meetings.
These individuals will be responsible for following and reporting on
legal proceedings. May also be required to perform basic administrative
and clerical duties, as well as proofreading.

▪ Demonstrated administrative experience a must! The ideal
candidates will be articulate and demonstrate strong written
communication skills. Qualified candidates will display close attention
to detail and effective time management. Ability to manage multiple
projects and meet strict deadlines is required. Intermediate to advanced
knowledge of Microsoft Office is a necessity.

▪ 4 year college degree required; related coursework in both legal
and communication fields a plus.

▪ NO PHONE CALLS PLEASE. Email your resume to for consideration. Only those who are
qualified will be contacted.

23. Meeting Planner; Temporaries Now; Fairfax, VA

Use your Bachelor's Degree and Customer Services skills at our
government contractor in Fairfax who is looking for a Meeting planner to
provide support to members of working groups and keep them operating in
accordance with the organization's policies. Responsibilities will
include ensuring that the working group products-white papers, workshops
and seminars, and awards programs are managed efficiently, effectively,
and on budget.

Pays $14-16.00 per hour while temping and $35-37,000 per year when hired
along with some great benefits

If this sounds like the job for you, please submit your resume today to

24. Conference Planning – Education Coordinator; TRAK Companies;
Washington, DC

As Continuing Education coordinator in this health initiative
association, you'll manage the education credits process, review
applications and prepare huge logistics for the annual meeting (you get
to go!). Great Cap. Hill location for policy oriented group, be exposed
to major decision processes for the medical community. Be organized with
a minimum of 1-2 years experience after graduation. GREAT BENES INCLUDE

Send resumes to, or call (202)
466-8850. Refer to Job # 376920.

We Know the People Who Want to Know You.

25. Assistant Hotel Manager / Purchasing; MANDARIN ORIENTAL; Washington,

Today's theme song:     “Marco Polo”; Loreena McKennitt; “The Book Of
Past and present issues can be read at Issues from November 27 onward
will be posted at
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