Hospitality and Event Planning Network (HEPN) for 29 January 2007

Hospitality and Event Planning Network (HEPN)
29 January 2007
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Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information.  We also like to hear if you got a
job as a result of this network!

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This week's edition includes:
*** The Short Self-Pitch (SSP)
1. Exhibit Sales Manager; International Association of Fire Chiefs;
Fairfax, VA
2. Assistant Director, Meetings & Expositions; American Chemical
Society; Washington, DC
3. Meeting Planner; Confidential; Arlington, VA
4. Account Executive – Trade Show Sales; Nielsen Business Media;
Chantilly, VA
5. Member Relations Specialist – Chapters; Professional Convention
Management Association; Chicago, IL
6. Assistant Director, Professional Education; American Association of
Museums; Washington, DC
7. Administrative Assistant; BSC Management; Los Angeles, CA
8. Institute & Seminars Manager; Lions Clubs International; Oak Brook,
9. Conference Assistant; FDAnews; Falls Church, VA
10. Assistant Meeting Planner; Casualty Actuarial Society; Arlington, VA
11. Program Coordinator, Professional Interest Section; Public Relations
Society of America; Manhattan, NY
12. Meetings Coordinator; AREMA; Lanham, MD
13. Convention Services Coordinator; ISA; Research Triangle Park, NC
14. ASID Registrar/Meetings Coordinator; ASID; Washington, DC
Association; Alexandria, VA
16. National Sales Manager; Grapevine Convention & Visitors Bureau;
Grapevine, TX
17. Destination Management Sales Manager; Ultimate Ventures; Dallas, TX
18. Manager, Group Sales; Hershey Entertainment & Resorts; Hershey, PA
19. Director of Sales;  Luxury Independent Property; New Mexico
20. Events Coordinator; County Of San Bernardino; San Bernardino, CA
21. Sales Manager; Hilton Garden Inn Columbus/Polaris Ohio; Columbus, OH
22. Contract Meeting Planner (4-6 months); The Impact Group; New York,
23. Manager – Meetings & Conference Services; Investment Bank; New York,
24. Meeting Planner; Health Learning Systems; Parsippany, NJ
25. Meeting Coordinator; Health Learning Systems; Parsippany, NJ
26. National Sales Manager; PRA Destination Management Orlando;
Kissimmee, FL
27. Director of Operations; Woodberry Events, Inc.; San Francisco, CA
28. Meeting Coordinator; Synthes; West Chester, PA
29. Conference Coordinator; Native American Management Service, Inc.;
Reston, VA
30. Meeting and Incentive Sales Representative; Adelman Travel Group;
Milwaukee, WI
31. Special Events Marketing Manager; Turner Broadcasting System, Inc.;
Atlanta, GA
32. Meeting Coordinator II; CH2M HILL OMI; Englewood, CO
33. Operations Director; Women's Leadership Exchange; New York, NY
34. Meeting & Event Manager; Experient; Twinsburg, OH
35. Director of Events; GO West Events and Multimedia; Westlake Village,
36. Meeting and Events Coordinator; The International Right of Way
Association; Los Angeles, CA
37. Manager of Meeting & Conference Services; Lehman Brothers; New York,
38. BUSINESS TOURISM MANAGER; South African Tourism; New York, NY
39. Director, SI Events; Charles Schwab; San Francisco, CA
40. Events Manager; Asset Marketing Systems; San Diego, CA
41. Sales Associate; Private Jet Services Group; Multiple Locations
42. Hotel General Manager / Assistant / GM; BOWMAN DEVELOPMENT CORP.;
Washington, DC

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to One SSP will be included each week.

1. Exhibit Sales Manager; International Association of Fire Chiefs;
Fairfax, VA

The International Association of Fire Chiefs (IAFC) is the nation's
premiere fire service organization. For the past 133 years, the IAFC has
provided leadership, education and support to its nearly 13,000 chief
fire officers and emergency services managers. ??The IAFC has a new
opportunity for an Exhibit Sales Manager. This position will be
responsible for selling exhibit space and sponsorships for multiple
trade shows within the fire service industry. This position will
implement the sales and sponsorship program on a daily basis, strive to
exceed space and revenue goals for each event and manage special
programs for fire service manufacturers. ??At least three to five years
of sales experience in the exposition industry (or comparable). Must be
resourceful and demonstrate good communication and organizational
skills. Travel is required. Candidate must be able to manage multiple
responsibilities, meet sales goals and deadlines.??The IAFC is a
progressive workplace, offering health and dental insurance, a
retirement plan, long-term disability insurance, life insurance, paid
lunch hours, flex-time for some positions, free underground parking, a
business casual dress environment, annual and sick leave, eleven paid
holidays and subsidized fitness classes/club memberships. ??Along with
these benefits, we offer a competitive salary. For consideration, please
send cover letter and resume with salary requirements to Personnel
Dept., IAFC, 4025 Fair Ridge Drive, Fairfax, VA 22033; fax: 703-273-9363
or e-mail: We are an EOE employer.

*****From Ned Lundquist*******
2. Assistant Director, Meetings & Expositions; American Chemical
Society; Washington, DC


3. Meeting Planner; Confidential; Arlington, VA

Large association located in Arlington seeks Meetings Planner for
managing symposia from 500 to 1500 attendees. Looking for an individual
with a cheerful and cooperative attitude with three to five years'
experience in meeting planning. Adobe InDesign a big plus. Must be able
to travel several times a year. Customer service orientation a priority,
as is a proven ability to work with volunteers, and manage staff and
budget.??Excellent benefit package includes free parking or Metro
subsidy, and 401K. Please submit your resume, together with salary
requirements to HRD, PO Box 101196, Arlington, VA 22210.

Contact: Merna Lipson

4. Account Executive – Trade Show Sales; Nielsen Business Media;
Chantilly, VA

Nielsen Business Media is seeking an Account Executive to join the
Hospitality Design Group at the Chantilly, VA office. The main focus of
this position will be to sell exhibit and sponsorship space for assigned
events and meet and exceed territory revenue budget and to seek new
market niches to improve and grow the tradeshow.??Key Job
Responsibilities-?-Sell exhibit space in a designated territory?-Oversee
the sales process from initial contact through event stage?-Conduct
sales campaigns as assigned by Sales Manager or SD/GSD?-Develop and Sell
sponsorships?-Maintain established customer base while identifying new
customers through prospecting and timely fulfillment of customer
requests??This position requires:?-B.A./B.S. degree or equivalent
experience?-Minimum 3 years sales experience?-Excellent verbal and
written communication skills?-Telemarketing and phone sales experience
??Please apply online at to Job ID #650BR.

Contact: Dee Brogan

5. Member Relations Specialist – Chapters; Professional Convention
Management Association; Chicago, IL

The Member Relations Specialist works in partnership with all internal
PCMA departments and Member Relations team to assure the highest level
of service is provided to PCMA members, creating partnership for Chapter
leadership to support grass roots membership, and supporting all
retention and new member recruitment efforts. The Specialist will be
directly responsible for the development, management and support of PCMA
Chapters and membership efforts.??This candidate must be detail
orientated, a team player, self-motivated and innovative. Skills
required for this position include strong sales and service abilities;
multi-tasking abilities, writing, presentation and analytical skills;
creative problem solving abilities. Minimum of 3-5 plus years of chapter
management, membership and/or marketing experience in an association or
meetings industry experience preferred. Travel required for position.
Experience with association chapters and membership is a plus.


6. Assistant Director, Professional Education; American Association of
Museums; Washington, DC

The American Association of Museums seeks an Assistant Director,
Professional Education for an exciting opportunity to develop and
implement professional education programs and products for a national
association serving 20,000 members. Responsibilities include: assisting
with shaping the professional education program vision and developing
and supervising a business plan, curriculum delivery mechanisms (with a
strong emphasis on e-learning), instructional design methodologies, and
program evaluation. Requires 5-7 years experience in instructional
design for adult learners, experience with development and management of
e-learning programs, excellent financial management, computer, and
budgetary skills. College degree; masters degree preferred in education,
adult learning, or related field. Interest or knowledge of
museum/cultural issues preferred. Specify position and email cover
letter, resume, and salary requirements to:

7. Administrative Assistant; BSC Management; Los Angeles, CA

BSC Management, a small, busy association and conference management
company in West L.A., is seeking an administrative assistant with the
following qualifications:?-Intermediate to expert knowledge and
experience in MS Word, Access, and Excel

REQUIRED?-Ability to organize, schedule and follow instructions?-Ability
to work well in a fast-paced, high pressure and deadline sensitive
environment?-Advanced English vocabulary skills, spelling, punctuation
and business usage?-Operational skills on basic office equipment
(copier, fax, printer, etc.)?-Excellent communications skills?-Able to
juggle a variety of tasks ?-Ability to organize large volume of
information (files, email, etc.) ?-Dependable, punctual, reliable,
professional?-Minimum 2 years college?-Type 55 wpm?-Knowledge of
PowerPoint, Photo Shop or Adobe a PLUS?-2-3 years prior experience as
admin assistant?-Work in association management or meeting/event
planning a plus??For more information about our company, please visit
our website at The majority of our clients are
specialized professional organizations. This position is available
immediately. ??The above description covers the general nature and level
of work to be performed by the person(s) assigned to this job title. It
is not intended as an exhaustive list of all responsibilities, duties
and skills required of personnel in this job.

Contact: Sallie Matthews
Fax: (310)

8. Institute & Seminars Manager; Lions Clubs International; Oak Brook,

Experience in event/meeting/project management and facilitation skills,
ability to work with adult leaders around the world and represent the
association in a professional manner, to plan and facilitate leadership
institutes and seminars, international travel required; excellent
written and oral communication skills, PC proficiency, second language a


9. Conference Assistant; FDAnews; Falls Church, VA

Falls Church publishing company seeks detail-oriented person to assist
in the organization of physical conferences and audioconferences. Duties
include assisting with speaker support materials and logistics,
compiling and distributing attendee binders and managing post event
follow-up tasks. The ideal candidate is an industrious, self-motivated
hard worker. MS Office skills a must. Experience is a plus. Be prepared
to travel to events as required. Benefits include health insurance,
dental, 401k, vacation, etc. Send resume with cover letter and salary
requirements to

10. Assistant Meeting Planner; Casualty Actuarial Society; Arlington, VA

A growing, established, not-for-profit professional society seeks
association Assistant Meeting Planner to support continuing education
seminars and related Society activities. The selected candidate will
work as a team with Director of Meeting Services and Meeting Planner,
assisting with the workload to accomplish annual schedule. Project
management responsibilities include site selection, contract negotiation
support, session coordination, registration, budgeting, hotel logistics,
volunteer committee collaboration, and associated administrative tasks
for meetings ranging in size from 10-400 attendees. This position
requires a high level of initiative, independent judgment, exceptional
customer service skills, and the capacity to work well under pressure.
Travel required.

The successful candidate will possess: Bachelor's degree from an
accredited college or university; 1-3 years of association meeting
planning experience with staffing onsite meetings/special events and
working with volunteer committees preferred; effective communication and
strong organizational skills; and the ability to handle multiple tasks

The Assistant Meeting Planner must have strong written and verbal
communication skills with acute attention to detail, and participation
in professional education programs within the meetings industry a plus.
Position available immediately.

Computer Skills: Microsoft Office Suite proficiency and familiarity with
database management applications required; exceptional aptitude in Excel
a plus.

Interested candidates should send resume and cover letter with salary
requirements to the Casualty Actuarial Society via fax at 703-276-3108
or via email to No phone calls.

The Society is located in the thriving Arlington area, just one building
away from the Ballston Metro stop on the Orange line. The qualified
candidate will enjoy a positive, team-oriented atmosphere and a generous
benefits package including 401(k), pension, medical/dental plan,
flexible schedule, and paid parking or Metro reimbursement. Please
consult the CAS homepage at for more information about
our Society, and
for a detailed position description outlining the scope of the Assistant
Meeting Planner position.

NOTES:  Local Residents Preferred (No Relo). Starting salary in
mid-$30's range.

11. Program Coordinator, Professional Interest Section; Public Relations
Society of America; Manhattan, NY

12. Meetings Coordinator; AREMA; Lanham, MD

5,000 member 10 staff professional engineering association seeks
Meetings Coordinator to support multiple conference/seminar activities.
Responsibilities include: processing conference and seminar
registrations; coordination of technical papers and presentations for
two conferences; on-site support at conferences; assistance with
management of exposition; and other meeting coordination activities in
support of Association's mission.

Coordinator must be high energy and capable of multi-tasking in a small
office environment.

Requirements include Bachelors degree (some work experience in an
association environment would be an asset); Ideal for a recent college

NOTES:  Local Residents Preferred (No Relo). AREMA is a non-smoking
environment. Excellent benefits. Salary history, cover letter and resume
to NO telephone calls. Principals Only.

13. Convention Services Coordinator; ISA; Research Triangle Park, NC

ISA – A leading, global, non-profit organization in Research Triangle
Park, NC is seeking a Convention Services Coordinator. The position will
be responsible for coordinating activities for the planning and conduct
of conventions and meetings; coordinating registration activities for
ISA Expo; providing housing coordination – negotiating hotel contracts,
monitoring and tracking sub-blocks and attrition clauses, and working
with ISA legal and third party housing vendor; serving as the liaison
between exhibitors and ISA contracted facilities and suppliers to ensure
quality service for ISA exhibitors and customers; conducting research to
identify suitable meeting venues – conducting site inspections,
recommending meeting facilities, and negotiating facility contracts; and
participating in the development of operating budgets for assigned

Candidate should possess professional business and management skills
including: strong administrative and organizational skills, project
management, process improvement, teamwork, interpersonal and
communication skills as well as excellent PC skills.

Requirements include a four year college degree and a minimum of three
years related tradeshow, convention, and/or meeting planning experience.

Please send resume with salary history to: (No agencies
or phone calls, please) EOE M/F/D/V

14. ASID Registrar/Meetings Coordinator; ASID; Washington, DC

The registrar/meetings coordinator will assist the director of meetings
and events in streamlining all ASID event registrations and supporting
the Society's overall meetings and events functions, such as but not
limited to, National, committee and council meeting set-up and
logistics, online education registration process, national workshop
set-up and registration, tradeshow logistics and additional support to
special projects. Some travel involved

Bachelor's Degree required. One year or more of experience providing
support to meetings and events related functions in an association
management environment preferred. Demonstrated progressive
responsibility for administrative functions such as proficiency in
Microsoft Office applications, database experience, customer service
skills including phone work, correspondence and administrative program
support responsibilities with minimal supervision. Experience with
volunteer leaders and chapter services a plus.

Please send your cover letter, resume and salary requirements to or 202-546-3240.

Association; Alexandria, VA

National School Boards Association seeks individual to assist in
increasing exhibit booth and sponsorship sales through focused sales and
marketing efforts, as well as assist in the exhibit and sponsorship
administrative aspects of NSBA's Conferences and meetings.
Responsibilities include: inputting, searching, and managing prospect
exhibitor/sponsor database for the Annual Conference, T+L Conference and
other NSBA sponsored events; researching potential exhibitors and
sponsors, via telemarketing, Internet, company directories, and
competitive show directories; assisting with departmental mailings;
assisting with the completion of fulfillment reports for each sponsored
event; preparing monthly invoices and assisting with contract
administration for sponsorships and sending unpaid invoices to sponsors
on a bi-weekly basis; and performing other related duties as assigned.

Minimum qualifications: high school diploma (bachelor's degree in
business or related field preferred); two years administrative
experience with one year experience in marketing, research and/or sales;
good oral and written communication skills required. Interested
candidates should forward resume, cover letter, and salary requirements
to: NSBA, Attn: HR/ESSA, 1680 Duke Street, Alexandria, VA 22314-3493.
Resumes may be faxed to 703-837-9151 or e-mailed to

16. National Sales Manager; Grapevine Convention & Visitors Bureau;
Grapevine, TX

17. Destination Management Sales Manager; Ultimate Ventures; Dallas, TX

18. Manager, Group Sales; Hershey Entertainment & Resorts; Hershey, PA

19. Director of Sales;  Luxury Independent Property; New Mexico
20. Events Coordinator; County Of San Bernardino; San Bernardino, CA

21. Sales Manager; Hilton Garden Inn Columbus/Polaris Ohio; Columbus, OH

Hilton Garden Inn Columbus/Polaris is conveniently located on the North
side of Columbus off 1-71 in the thriving business and entertainment
district of Polaris.?The hotel has 118 rooms and open in May of
2005.??Responsibilities ?A. Essential Duties ?1) To insure that the
target market and image positioning is clearly communicated to all
involved in the creation of collateral sales materials and advertising
campaign strategies. ??2) Maintains high visibility in the surrounding
community and in the hospitality community as appropriate within the
brand or ownership group.??3) Maintains efficient sales office
procedures for productive use of staff time and insures the maintenance
of accurate and updated account files and follow-up procedures. ?
4) Monitors and directs sales leads to outside sales managers, provides
motivation, support, encouragement, and direction to all members of the
sales department. Makes face-to- face sales calls. ??5) Assists in the
creation of the Marketing and Sales plans.??6) Maintains all sales
systems, such as sales records and reports, conference calendar, traces
of history and potentials, logs of groups not previously accommodated
and mailing lists. ??7) Develops design of new programs and campaigns,
designed to develop additional sales from the various market segments.
??8) Ensures the prompt and systematic servicing of all business
accounts (i.e., tracing, booking, contracting, communicating with hotel
departments, and following up with group for feedback and future
bookings). ??9) Identifies and analyzes competition, both locally and
regionally. ?
10) Works with brand and management company team to insure optimum
results in cooperative sales, marketing and advertisement
campaigns-Requisites.??a. Additional Duties ?1) Performs other
job-related duties as directed

Contact: Deidra Marshall
Phone: 937-424-2343

22. Contract Meeting Planner (4-6 months); The Impact Group; New York,

The Impact Group, a leading medical education company, is seeking a
temporary (4-6 months) meeting planner to assist with a heavy volume of
meetings in the upcoming months. We are seeking experienced professional
meeting planners with a “roll up their sleeve demeanor” to plan and
implement all phases of medical education programs.

Candidates must be skilled negotiators, extremely organized, and able to
develop and work within budgeted parameters. Responsibilities include
site selection, contract negotiation, interacting with vendors
(audiovisual, destination management, ground transportation), reviewing
reports (air, hotel, ground) for accuracy, maintaining meeting binders
and attendance database, on site coordination of A/V, F&B and meeting
rooms as well as program reconciliation. Moderate travel (1-2x per month
including weekends) required.

BA/BS degree, 3-5 years of meeting planning experience, preferably in a
medical education company, strong resource/time management skills,
knowledge of audio visual capabilities, solid verbal and written skills.
Must be proficient in Word, Excel and Database software.

Contact: Helen Hoffman

23. Manager – Meetings & Conference Services; Investment Bank; New York,

24. Meeting Planner; Health Learning Systems; Parsippany, NJ

25. Meeting Coordinator; Health Learning Systems; Parsippany, NJ

26. National Sales Manager; PRA Destination Management Orlando;
Kissimmee, FL

Position Description       
* Should generate incoming business
* First contact with client (through leads and networking)
* Represents successfully the company throughout the industry
* Is part of a small team with intention to grow rapidly within the next
* PRA Orlando is part of a franchise organization
Is responsible to acquire nationwide incentive groups and groups
attending meetings & conventions in the Orlando area
Is responsible for organizing site inspections with clients and taking
clients around on those site inspections in the Orlando area
Should actively participate in industry and community networking events
Required Qualification     
* Should have for several years industry experience in the Orlando area
* Sales experience on senior level
* Contacts to local suppliers
* Contacts with associations, incentive houses, meeting planners or
corporations is a plus
* Professional and personal skills: communication (written and verbal),
negotiation technique, multi tasking, creative, organized, handle
stress, must held presentation , friendly appearance, able to network
excellence in working with computers, industry affiliation (MPI, ISES,
SITE) a plus
Preferable university degree with further education in sales and tourism

Please send resume to

27. Director of Operations; Woodberry Events, Inc.; San Francisco, CA

The primary role of the Director of Operations is to ensure that the
Operations staff provides the highest levels of service to Woodberry
Events, Inc. clients on all projects during pre-program, onsite, and
post program. Manage the big picture, as well provide hands-on
management. Successfully operate and provide final
completion/reconciliation of each assigned program.

Director is responsible for training the Operations teams and
development of specific skills sets, providing support and assistance as
needed, overseeing the day-to-day activities of the department as a
whole, instilling teamwork, identifying opportunities and areas of
improvement in project management and identifying opportunities for the
company to better serve clients, operate programs more profitably and
utilize WEI's resources more efficiently.
Client Satisfaction & Retention
– Manage Operations and Registration teams to successfully execute and
grow client business
– On-going overall knowledge of state of affairs within the Ops and Reg
Departments and on all client projects
– Provide highest levels of service pre-program, onsite, and post
– Efficient use of resources
– Profit retention
– Manage Account Managers and Registration Manager to ensure proper
delivery of client expectations including but not limited to:
o Communication
o Timeline management
o Budget management
Required Qualification     
– Provide ongoing training for all Account Managers, Registration
Manager, and Operations and Registration teams
– Develop and implement appropriate training for new hires
– Maintain and communicate the latest information regarding industry
– Give Planners tools they need to service our clients appropriately

– Participate in and approve hiring of all Operations staff
– Participate in and approve hiring of all Contract staff for Operations
– Manage program schedule and assign projects to Operations staff
through analysis of client needs, experience and availability. Match
skills set with degree of program complexity
– Approve all Operations and Operations Contract staff compensation
(final approval by VPO)
– Manage and control overall Operations Department budget

Travel Staff and Onsite Operation of Programs
– Oversee Travel Staff hiring, training, and scheduling processes as
managed by Travel Staff Manager
– Go on site to train Account Manager(s) and/or Project Management Team,
as needed
– Go on site to oversee program operations, as needed

Strategic Development
– Assist in developing long-range goals and strategic plans for company
through involvement on Leadership Team
– Create avenues for employee career development through appropriate
organizational change
– Implement policies and procedures as they relate to the success of the
Operations Department and/or WEI
– Manage and control overall Operations Department budget
College degree

Send resume to salary requirements

28. Meeting Coordinator; Synthes; West Chester, PA

OVERALL RESPONSIBILITIES: ?Coordinates all pre-course, on-site, and
post-course activities and logistics of Synthes physician education

DUTIES:?- Coordinates physician education symposia in collaboration with
Regional Managers, surgeons, and the Manager, Sales Support Programs.?-
Develops master calendar and schedules courses in coordination with SUSA
Regional Managers.?- Coordinates hotel site selection and contract
processes.?- Coordinates course logistics activities: Develops floor
plans, arranges for A.V. equipment, organizes banquet and catering
events, coordinates in and out shipment of Monument equipment.?-
Administers pre-course registration process.?- Liaisons with Continuing
Medical Education provider to assure compliance with CME guidelines.?-
Develops budgets and maintains financial records.?- Prepares and
distributes informational correspondence to faculty, SUSA staff and
participants.?- Develops and coordinates delivery of brochures, programs
and name badges.?- Manages CD and video libraries; coordinates shipments
of support materials to and from courses.?- Administers on-site
registration and hotel logistics.?- Prepares participant evaluation
summaries and documents course administration.?- Prepares course
follow-up correspondence and faculty reimbursements.?- Negotiates with
and leads outside vendors: printers, travel agency, etc.?- Orchestrates
special requests and activities related to course operation.

EDUCATION AND EXPERIENCE REQUIREMENTS:?- Bachelor's degree or equivalent
work experience preferred.?- Meeting planning experience preferred.?- PC
proficient (word processing, spreadsheet, database software).?-
Excellent interpersonal and communication skills.?- Excels in
organization and time management. Ability to handle multiple tasks and
prioritize workload with flexibility.?- Is self-motivated and service
oriented.?- Exhibits high degree of diplomacy and professionalism in
phone and inter-departmental communications.?- 30% travel required,
including weekend travel.

Please email resumes to Beth Cowan at

29. Conference Coordinator; Native American Management Service, Inc.;
Reston, VA

Position Description       
Plans and executes events and conferences. responsible for the
assessment of conference scope and requirements. Coordinates all related
logistics, including registration and attendee tracking, presentation
materials and support, identifying and qualifying key note speakers and
other invited special guests, pre-exhibit set-up/tear-down, equipment
and catering requirements. May research event locations to determine
options available and present to client a summary of findings and
recommendations. Provides on-site support. Job is a temporary position
until 5/07 with possibility to permanent status.
Responsible for the planning and oversight of small to mid-size
meetings, reporting to the Project Manager, conference coordinator must
be able to assess conference needs, work independently, and have the
knowledge to coordinate all aspects of conference planning and execution
including work plans and oversight of quality control on products.
Required Qualification     
2+ – 5 years relevant work experience
Some college coursework completed

Email resume to or fax to 571-323-2101 ATTN: L.

30. Meeting and Incentive Sales Representative; Adelman Travel Group;
Milwaukee, WI

Adelman Travel is looking for an experienced meetings and incentives
sales rep to seek and develop business for meeting planning and
incentive trips from high-profile companies. Must have at least 2
(preferably 5) years meetings experience, excellent presentation, sales
and customer service skills. Extensive traveling will be required. Ideal
candidate will have outstanding problem solving and interpersonal
skills. Corporate travel experience and supervisory experience are a
plus. We offer an outstanding salary and incentive plan and great

Fax resume (414) 410-8440 or e-mail

31. Special Events Marketing Manager; Turner Broadcasting System, Inc.;
Atlanta, GA

The Special Events Marketing Manager is responsible for Turner Network
Sales' presence at cable and satellite industry events such as the NCTA
National Show, and sponsorships of other cable and satellite
conferences, dinners, and meetings. This position is also responsible
for the strategy and implementation of Turner Network Sales internal
events such as the annual Goals Kickoff offsite meeting, the division
Sales Retreat and the annual President's Awards, as well as other
regularly planned group activities. Additionally, the Manager
coordinates senior-level client trips with Turner Network Sales division
management. This position manages one coordinator-level staff member.

Required Qualification     
* A minimum of three years of event management experience.
* Staff management experience is required.
* Should be highly organized with strong project management skills.
* Experienced with working with senior level executives.
* Ability to work with a variety of vendors and internal and external
* Television industry experience is desirable, particularly in cable
affiliate sales and marketing.
Undergrad degree preferred.

Qualified candidates are asked to apply online at for
req # 72454BR.??Turner Broadcasting System, Inc. and its subsidiaries
are Equal Opportunity Employers.

32. Meeting Coordinator II; CH2M HILL OMI; Englewood, CO

CH2M HILL OMI is part of employee-owned CH2M HILL, one of FORTUNE 100
Best Companies to Work For 2006 and America's Most Admired Companies. We
are the leader in the management of water and wastewater systems,
offering a wide range of services for customers in government and
industry. ??CH2M HILL OMI is seeking to hire an experienced Meeting
Coordinator II. This position provides support for the Meeting & Event
Department in planning and executing meetings and events. Tasks include
assisting with the location, food, transportation, and presentation
arrangements for meetings (approximate attendee size of 15 to 70) and

SPECIFIC RESPONSIBILITIES:??- Price out multiple locations including
lodging, audio-visual, food & beverage, meeting room setup, airfare,
ground transportation, outside activities, and available dates of all of
the above as directed.??- Work with convention and visitors bureaus
(CVBs) and other industry resources to short-list which locations will
receive RFPs.??- Provide Customers with location options and suggestions
based on RFP process and professional experience allowing them to make
an informed decision about meeting location and dates.??- Perform site
selection as directed based on Customer requests, overall cost, site
location, and reference checks.??- Review and initiate negotiations for
contracts for lodging, meeting space, audio-visual, ground
transportation, catering, recreational activities, speakers,
photography, and outside events, and then transitioned to an authorized
contract signer within department for final review and signature.??-
Work with Customers to create a successful program, as well as build
inter-departmental relationships to assist in event planning and
execution, including regular contact with employees across the
Enterprise.??- Work with service providers to create and manage banquet
events orders (BEOs) with details on catering, audio-visual, room setup
and other meeting details as well as forwarding BEOs to on-site
contact.??- Provide on-site assistance as requested and needed.??-
Coordinate pre-conference and post-conference meetings with service
providers.??- Perform other duties as necessary.??PHYSICAL
REQUIREMENTS/WORKING CONDITIONS:??- Normal office environment and
meeting location (on-site) environments.?- Ability to lift boxes for on
site setup.?- Ability to travel 20 percent of the time.

BASIC QUALIFICATIONS:??- High school education or equivalent GED.?- 4+
years of experience in a dedicated meeting planning role.?- 2+ years
experience with registration management and reporting.?- 2+ years
experience in the meetings & tourism industry.??PREFERRED
QUALIFICATIONS:??- Certified Meeting Professional (CMP) certificate
preferred.?- Ability to organize work and communicate effectively
through verbal and written means.?- Willing to work overtime as
required.?- Ability to multi-task and work on a number of programs at
the same time.?- Ability to interact effectively with people in all
levels of positions.?- Proficiency in Microsoft Office products and
internet resources.?- Ability to read, interpret and understand common
industry legal documents, contract language, financial reports, and
invoices.?- Ability to calculate discounts, commissions, taxes, service
charges and gratuities.

To Apply: If you already have a CH2M HILL OMI computer account with a
login and password, you may apply through the OMIZONE at Click on the Jobs icon, Search Openings,
enter 16607BR in the Requisition # box, and click Search. Then, click on
the job title and Submit to job. ??If you do not have a CH2M HILL OMI
computer account, you may apply to this posting through our website at Select Careers, Current Openings, U.S. Job
Openings, Search Openings, type 16607BR in the Requisition # box area,
and click Search. Then, click on the job title and Submit to job. If you
encounter trouble with the system, you may email your resume via Word
document only to PLEASE REFERENCE 16607BR/PF in the
subject line.?

33. Operations Director; Women's Leadership Exchange; New York, NY

The Operations Director manages all logistics for (5) multi-city
regional conferences, VIP Dinners, marketing events, and other off-site
events as necessary. Functions as Office Manager of corporate
Manage Registration, AV requirements, F&B, breakout room setup, Hotel
rooming list, Speaker travel.

Research and negotiate all vendor contracts including airlines, car
rental, security, temporary staff, floral decorator, etc. Invoice
reconciliation on all vendor contracts.

Coordinate conference materials, including conference bag inserts from
Sponsors and exhibitors.

Maintain and distributes a master timetable and schedule of operations
activities for the events, delegate staff assignments on-site. Prepare
on-site staff operations binder.

Exhibit Hall:
Manage relationships with Sponsors and Exhibitors, coordinate setup of
exhibit hall. Manage execution of exhibit hall events including raffles
and book signings.

Work closely with marketing on event signage and layout.

Draft and distribute exhibitor and sponsor manuals.

Database/Website Management:
Work closely with IT to manage registration process and database
updates, ensure accuracy of all data.

Office Management:
All vendor management, IT support, online book order fulfillment, office
machines, supply stock, storage, intern administrative tasks. Provide
administrative support to Co-Founders as needed.

Skills/Experience Required

Must have minimum 3-5 years meeting planning/operations experience
within tradeshow or conference company.

Must be flexible, multi-tasker, strong project manager with excellent
time management and organizational skills. Must be able to work
autonomously as well as within a team. Ability to interact with VIP
celebrity and executive level attendees and speakers critical.

Firm knowledge of Word, Excel, Powerpoint, and database software.
Understanding of IT equipment and software necessary, ability to
communicate with IT professionals.

Travel required to 3-5 one day domestic conferences, and other off-site
meetings and events.

Bachelor's Degree

Email cover letter and resume, with salary requirements to:

34. Meeting & Event Manager; Experient; Twinsburg, OH

Experient, formally Conferon Global Services is currently seeking a
Meeting and Event Manager for our Ohio office. As a Meeting and Event
Manager, you will have direct responsibility for organizing and managing
meeting details with clients. Duties include consulting with our clients
to improve their meeting experience, recommending and managing supplier
products and services, and providing on-site meeting leadership and
support. Qualified candidate will have a minimum of two years prior
meeting planning experience for corporate or association clients.

Requirements include ability to travel, exceptional interpersonal
skills, strong leadership skills, decision-making abilities and prior
related experience. We offer a competitive compensation and benefits
package, along with a superior work environment.

To be considered for this position at Experient, please submit your
resume on our website at EOE

35. Director of Events; GO West Events and Multimedia; Westlake Village,

GO West Events & Multimedia is a leading innovator of creative corporate
event design and execution. With full service production services
including multimedia & graphics, we are committed to producing events
that connect our client's message & branding while creating an
unforgettable audience experience.
Will support and lead a variety of projects for the department
Assist in negotiating contracts & maintaining vendor relationships
Preparing and reviewing RFP's, contracts and budgets
On-site event management experience a must (6+ years)
Manage events team and freelance talent
Assist event team & VP of Bus. Development & Events in day-to-day
operations of Event Dept.
Extensive Client correspondence
Manage organizational flow and staffing of events.
Ensure all systems are implemented and consistent.
Will be asked to represent GO West in prospective/new client
presentations and meetings to assist in developing new relationships.
Assist VP of Business Development & Events with New Proposal Design and
Responsible for working closely with other departments on a variety of
Weekly report to be compiled and submitted to includes objectives, staff
schedules, project updates and staffing updates. This will happen in
conjunction with a weekly update meeting.
Strive to maintain profitability in all event related programs.

Proficiency in Power Point, Excel and MS Word
Previous event management experience a must (6 + years preferred)
Excellent communication skills
Client correspondence
Supervisory skills a must
Solution oriented
Extremely detail oriented & able to multitask
Bachelor's degree

Please email cover letter and resume to

36. Meeting and Events Coordinator; The International Right of Way
Association; Los Angeles, CA

The International Right of Way Association, established in 1934, has
approximately 10,000 professional members throughout the U.S. and
Canada. This vast membership includes engineers, appraisers, property
managers, acquisition agents, lawyers, surveyors, title experts,
environmentalists and relocation Assistance Agents. IRWA offers member's
cutting-edge solutions to industry challenges through specialized
education courses and seminars, professional development programs and
access to regional, national and international events/conferences. We
are currently seeking an experienced individual to join our team in
Torrance, CA.

As the Meeting and Events Coordinator, you will be responsible for
planning and executing meetings, national conferences, symposiums,
regional meetings and special events.

Job Duties:??- Selecting and determining specifications for meeting
rooms, hotels and other event venues?- Working with committee volunteers
and editorial staff in coordinating speakers and topics for two major
annual events ?- Managing A/V, meeting room and accommodations for all
events?- Conducting venue site-visits throughout the US and Canada?-
Coordinating Sponsors and Exhibitors collateral for two annual events?-
Coordinating event promotional announcements on website and in
bi-monthly magazine?- Managing event set-up and registration using the
association's database, including individual, company, exhibitor and
sponsor registrations?- Managing the meeting/event budget, including A/P
and A/R activities?- Coordinating volunteers and other staff members at
onsite events and throughout the planning process?- Processing event
registration forms utilizing the Association's database system?- Working
with Member Services and Administration team to ensure quality customer
service and smooth execution of all events


– Experience in a similar role with a minimum of two years meeting
planning experience
– Familiarity with Microsoft Office software programs
– Must be extremely organized and willing to work independently as well
as part of a team
– Ability to work in a fast paced environment juggling multiple
– Ability to travel 5-10% of the time within the United States and
– Certified Meeting Professional (CMP) designation preferred but not
– Working knowledge/experience with Avectra's netFORUM database system
preferred but not required


In return for your hard work and dedication, we offer a competitive
salary and a comprehensive benefits package, including health and dental
plans, 401(k) and partial tuition reimbursement.

Please visit our website at for more information.

To respond to this opportunity, please go to: is not a staffing
agency. In fact, most of our listings presented are great, full-time or
part-time opportunities with small to medium-sized companies. By
delivering HR services such as recruiting, payroll and training,
Administaff can help its clients focus on what they do best. And because
we have the inside track to these firms, you'll have a jump on your next
career!??Administaff is proud to be recognized: Most Admired Companies,
Fortune 1999, 2000, 2001, 2002 Fortune 500 Platinum 400, Forbes.

37. Manager of Meeting & Conference Services; Lehman Brothers; New York,

Position Description       
– Manage the day to day operation of the conference rooms at Firm's New
York and New Jersey operations
– Oversee and manage reservations for large auditorium and cafeteria
– Coordinate training globally
– Establish and enforce policies and procedures
– Be proactive to ensure client requirements are met and events run
– Resolve problems arising in connection with operational plans and

Supervise the meeting services staff and encourage through personal
example the image and professional integrity expected of all staff in
contact with clients, customers, vendors and guests
– Manage effectively the resources of the Firm
– Train staff and monitor their performance
– Develop thorough knowledge of the Firm's Conference rooms and their
capabilities throughout the New York campus
– Ensure regular updates of the system and inventory of rooms
– Act as Administrator of the online booking system, which includes
central reporting and interfacing with GSSI and software company support
– Enter information to be hard coded into ESP 2000 System
– Develop thorough technical knowledge of the Firm's Conference Room
Management System, ESP 2000 including the Catering, Facilities and
Multimedia service items
– Liaise with the Firm's Catering, Facilities, Multimedia and Reception
staff to ensure accurate and prompt delivery of services for all room
– Establish/maintain an effective and efficient working relationship
with key personnel and service departments
– Provide support to the regional offices with the online booking
system, both domestically and internationally
– Attend and run weekly meets with the Multimedia/Catering/Facilities
– Follow up on booking information for large or complicated meetings
– Prepare weekly and monthly booking and occupancy reports
– Distribute Reports to Service Departments
– Analyze data as required to make solid business
– As required personally handle necessary work functions required in
booking meetings: answering telephone calls, confirming email and web

Required Qualification  
Seven to 10 years experience in catering, conference center, multimedia,
or hotel operations
– Prior experience in New York financial services and conference
industry preferred
– Strong customer service focus
– Proven ability to manage a team of diverse individuals
– Ability to work quickly and accurately under pressure in a fast-paced
– Thorough understanding of hospitality industry software systems
– Proficiency with MS Office suite
– Excellent telephone manner
– Excellent verbal and written communication skills
– Minimum typing skill of 45 words per minute
– Typical hours 8:00am-6:00pm, but should be flexible to work different
hours as necessary
– Additional task as required to meet the global business

– B.A./B.S. degree hospitality management degree or background preferred

Please fax resume to 646-758-5364

38. BUSINESS TOURISM MANAGER; South African Tourism; New York, NY

The purpose of this role is to promote South Africa as the preferred
destination to host international meetings, conferences, incentives and
business tourism events. If you are a natural-born salesperson and
marketer with track record of closing the deal, we invite you to apply.

Key tasks:
– Informing and implementing strategy per market segment:
– managing all bidding processes, site inspections, hosted buyers,
educationals, familiarisation trips and media delegations;
– developing market activity plans;
– Identifying, building and maintaining mutually beneficial
relationships in the business tourism environment;
– Ensuring the correct brand positioning and application of business
tourism destination brand in market;
– Managing communication interface with relevant stakeholders i.e.
trade, industry associations, meeting planners, in market;
– Managing and implementing media advertising plans for market segment;
– Influencing and tracking destination packaging for business tourism;
¿ Managing SAT's participation in relevant marketing platforms i.e.
trade fairs in market

Qualities, Qualifications and Experience:
– A tertiary qualification in marketing;
– Minimum of 3 years experience in marketing and/or sales at management
– 3 years experience in the business tourism (meetings, incentives,
conferences and events) market;
– Ability to influence others and build mutually beneficial
– Superior negotiation and stakeholder management skills;
– Proven Project Management capabilities;
– Exceptional presentation, etiquette and advocacy;
– Excellent interpersonal and written communication skills

Visit us @

Enquiries and applications: Tshifhiwa Tshivengwa
Closing date: 31 January 2007

39. Director, SI Events; Charles Schwab; San Francisco, CA

The Schwab Institutional Events Group creates and executes
industry-leading events that help our clients grow, compete and succeed
while building awareness, confidence and trust, in Schwab
Institutional's brand and strategic objectives.

The Director of Events is responsible for all elements of event
management including conceptualization, execution, evaluation,
budgeting, and reporting. This role is responsible for overseeing key
client events and working with the Vice President to help define a
strategy and model that supports the growing business and the needs of
our clients.


* 10+ years of event management experience
* Experience of managing large budgets of $5m plus
* Experience managing teams of people
* Strategic and creative thinking skills
* Strong customer focus
* Proactive attitude
* Superior Communication skills

Key Factors for Success:

* Innovative event design and execution that continues to make SI the
leader in the field
* Ability to help create a highly functional and dynamic event team
* Process Improvement that streamlines efficiencies and manages
resources more effectively

To apply, please visit and reference Job ID

40. Events Manager; Asset Marketing Systems; San Diego, CA

Currently, we are looking for an Events Manager to join our team. The
ideal candidate will have a minimum of five years of events management
experience, with strong project management, relationship building and
problem solving skills. ??In this position, and under limited
supervision, you will be responsible for the coordination and management
of corporate conferences, sales symposiums and internal employee
events.??A little bit about us:??Asset Marketing Systems (AMS) is one of
the fastest growing field-marketing organizations in the financial
services industry today. With our marketing support, we have helped our
Producers place more than $6 billion in Fixed Index Annuity, Life, and
Long-Term Care premium with many of the 70+ million Americans who are in
or near retirement age. For more information, please visit

In this position, your primary responsibilities will include:??-
Researches and sites venues for conferences, symposiums, meetings and
company events up to 900 guests, negotiates contracts, establishes
budgets and maintains events to the allocated budget.?- Works with hotel
Sales and Conference Managers to produce conference, symposium and
meetings.?- Works with Production Manager for A/V, scripts, and set
design.?- Works internally with Corporate Communications on e-blasts,
promotions; Training Department for scheduling the format and in turn
works with hotel sales to book meeting rooms; Travel Department to
accommodate all travel needs; and meets with Senior Management on a
weekly basis for planning and updates.?- Will oversee the development of
a corporate Community Relations program, which will include a structured
corporate giving plan and budget, identification of appropriate
community partners, and process development for administration of
employee community service requests.?- Manages the Employee Services
function, which includes marketing and management of employee events,
and the identification, implementation and management of future
value-added employee services and programs.?- Establishes relationships
with vendors for printing, apparel, gifts.?- Establishes relationships
with Washington Speakers Bureau and entertainment agents.?- Establishes
budget for events and approve invoices.?- Informs and updates senior
management on upcoming activities.?- Other duties as assigned.

Ideally, you will have:??- Bachelor's degree in Communications,
Marketing or equivalent education and experience?- Five (5) years event
planning experience ?- Event planning experience to include contract
negotiation, budget preparation and the ability to manage corporate
business vendor account relationships associated with events planning.?-
Excellent organizational, oral and written communication skills, ability
to interact with all levels of internal and external customers?-
Excellent customer service skills?- Ability to work independently,
prioritize, multi-task, be detail oriented and strong problem solving
skills?- Proficiency with MS office to include intermediate level of MS
Word and MS Excel ?- Travel required up to 15% of the time

Our employees enjoy a comprehensive benefits package that includes
medical/dental/vision/life/disability insurance, paid time off, and a
401(k) plan that includes a Company match.??We are an equal opportunity
employer. Local (San Diego) candidates will be given preference as a
relocation package is not available. Please email your resume to Please include your salary

41. Sales Associate; Private Jet Services Group; Multiple Locations

42. Hotel General Manager / Assistant / GM; BOWMAN DEVELOPMENT CORP.;
Washington, DC

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