Hospitality and Event Planning Network (HEPN) Newsletter for 26 February 2007

Hospitality and Event Planning Network (HEPN)
26 February 2007
You are among 145 subscribers.

Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information.  We also like to hear if you got a
job as a result of this network!

Some of the older HEPN editions are now listed at:

Issues from November 27 onward are also posted at

This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to

Neither Topica nor I rents, sells, or gives out your information on this

This week's edition includes:
*** The Short Self-Pitch (SSP)
***Portable DVD Players for wounded Sailors and Marines
***Services Offered
1. Meetings Registrar; Association of American Medical Colleges;
Washington, DC
2. Meeting Manager; Amer. College of Ob/Gyn; Washington, DC
3. Meeting Planners/Managers; Circle Solutions, Inc.; Tysons Corner, VA
4. Senior Sales Representative; City of Los Angeles; Los Angeles, CA
5. Producer/Meeting Planner; Jack Morton Worldwide; Norwalk, CT
6. Senior Conference Coordinator; ISACA; Rolling Meadows, IL
7. Event Specialist; Confidential; Indianapolis, IN
8. 01046010 – Meeting Planner, Mid; Booz Allen Hamilton; McLean, VA
9. Meeting Planner III; Raymond James; St. Petersburg, FL
10. Conferences Coordinator; Consumer Electronics Association;
Washington, DC
11. Sales Manager; Destination Management Company; Washington, DC
12. Events Coordinator; National Association of Broadcasters;
Washington, DC
13. Catering Manager; Hyatt Regency Washington; Washington, DC
14. Exhibits Services Coordinator; National Retail Federation;
Washington, DC
15. Events Coordinator; Arcodoro & Pomodoro Restaurant; Dallas, TX
16. Meeting & Event Manager; Experient; Atlanta, GA
17. Meeting & Event Manager; Experient; Arlington, VA
18. Meeting Management Specialist; Genzyme; Cambridge, MA
19. Director of Sales – Corporate Events; Freeman; Las Vegas, NV
20. Convention Services Manager; Yarrow Resort Hotel & Conference
Center; Park City, UT
21. Director, Meetings and Conventions; Association of periOperative
Registered Nurses; Denver, CO
22. Manager, Meeting Sales; American Society of Travel Agents (ASTA);
Alexandria, VA
23. Director of Education and Events; FL Society of Association
Executives; Tallahassee, FL
24. Tradeshow Sales Manager; Smith Bucklin; Washington, DC
25. Meeting Manager; Maryland Trial Lawyers Association (MTLA);
Baltimore, MD
26. Director of Meetings and Special Events; San Antonio Apartment
Association; San Antonio; TX
27. Events Manager; American Bankers Association; Washington, DC
28. Events Manager; DELTEK Systems; Herndon, VA
29. Director, Client Event Development; VIPdesk; Alexandria, VA
30. Event Coordinator and Market Research Analyst; Optimus Corporation;
McLean, VA
31. Vice President of Sales and Marketing; Adam's Mark Hotels; St.
Louis, MO
32. Senior Sales Manager; Oceana Hotels; New York, NY
33. Sales & Revenue Support Dir.; Choice Hotels International; Silver
Spring, MD
34. Marketing Manager; American Hotel & Lodging Association; Washington,
35. Event Planner / A / V; AVC SOLUTIONS CORP.; Washington, DC
36. Sales Manager Springfield; LLI Enterprises Inc.; Springfield, VA
37. Director Of Sales; Hampton Inn Largo; Largo, MD
38. Director Of Front Office;   FAIRFAX HILTON GARDEN INN; Fairfax, VA

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to One SSP will be included each week.

****Portable DVD Players for wounded Sailors and Marines, from Ned

The Greater Washington Chapter of the Surface Navy Association Board of
Directors announces a worthwhile opportunity to help our injured Sailors
and Marines. 

The chapter will purchase portable DVD players for the Sailors and
Marines recovering at Bethesda National Naval Medical Center.  This is
follows last year's effort, which resulted in the donation of more than
400 DVD movies last fall. 

Donations via credit card can made by completing the information found
at the link below.  Checks (no cash, please) can be sent to the
following address:

ATTN:  GWC Service Project
2550 Huntington Ave., Suite 202
Alexandria, VA  22303

To donate:

Note:  A portable DVD player costs about $100.  We want to be able to
issue one to each patient when they check into Bethesda.  GWC has raised
$3,800 so far.  Our goal is $5,000 by 15 March.  We are working on
getting a corporate discount from several sources, so our collected
funds can purchase gear for more of our shipmates.


Edward H. Lundquist
Captain, U.S. Navy (Ret.)
Vice President for Communications
Greater Washington Chapter of the Surface Navy Association
N86 Public Affairs
Room 5B453
2000 Navy Pentagon
Washington DC 20350
(703) 692-4609

******Services Offered, from Kimmarie Messer****

Hello Sonja-
Please consider Orange Tree Screening for pre-employment background

Specialists in the Restaurant and Hospitality Industry

Our exclusive HireGuide (patent pending) technology takes you beyond the
traditional background report.  WE provide hiring recommendations for
each candidate through our “Proceed-Stop-Further Review” system,
matching companies' hiring policies with each candidate's background
information.  We then notify the appropriate person with the right
hiring decision-fast!

Designed for restaurant chains, HireGuide virtually eliminates the need
for employers to interpret the background reports- the guesswork is gone
out of the hiring process!

Experience the Orange Tree Difference! Our name is different, we are
Kimmarie A. Messer

1. Meetings Registrar; Association of American Medical Colleges;
Washington, DC

The Association of American Medical Colleges is a DC based nonprofit
association representing the nation's medical schools, teaching
hospitals, faculty and students whose mission is to improve the nation's
health by enhancing the effectiveness of academic medicine. The AAMC's
full-time staff of 400 is divided into several offices and divisions,
each with a specific focus area. The AAMC offers competitive salaries
combined with generous employee benefits, and fosters an environment
where continuous development is encouraged and individual differences
are respected and embraced.

Responsibilities: The Meetings Registrar will handle a high volume of
data entry and must perform proofreading work to assure accuracy. This
person will travel to meetings to manage on-site registration, which
includes processing on-site registrants, distributing name badges and
meeting materials, responding to questions from constituents, and
assisting the meeting coordinator in various activities as requested.
Additional duties include but are not limited to: opening and sorting
mail, verifying information found on registration forms against payments
received, processing payments, and preparing income reports.

Requirements: Prior registration and/or association experience
preferred. Requirements include Bachelor's degree or equivalent
experience; typing, word processing and computer experience, and
database entry experience required; proficiency with Word and Excel
preferred; must be well-organized, detail-oriented and possess
above-average organizational and inter-personal skills and good
telephone manner; must be accustomed to producing a high volume of work;
must be familiar with basic accounting and bookkeeping principles.
Significant travel required.


2. Meeting Manager; Amer. College of Ob/Gyn; Washington, DC

QUALIFICATIONS: Minimum three years meeting planning experience either
in association, hotel, or similar environment. Bachelor's Degree in
Business Administration, Association Management; or Hotel or Convention
Center Management or equivalent work experience in the previously
mentioned organization(s). Possess knowledge of computer systems and
software used in the tracking and production of complex meetings.
Internally motivated, self-directed and detail oriented. Comfortable
working under pressure with tight deadlines. Ability to be diplomatic
when interacting with people and handle stressful situations with
composure. Demonstrates good judgment in implementing policy guidelines.
Detail oriented and efficient organization skills. Flexibility to travel

Contact: Victor Robinson
Phone: (202) 863-2442
Fax: (202)

3. Meeting Planners/Managers; Circle Solutions, Inc.; Tysons Corner, VA

Circle Solutions, Inc. (Circle) is a woman- and employee-owned
professional services firm providing products and services in support of
healthier, safer people and communities. We are seeking an experienced
Meeting Planner to support government-sponsored projects. We require
experience coordinating Federal government conferences; travel and
logistics; knowledge of FTR; excellent oral/written communication
skills; proficiency with computer technology; and the ability to travel
and work flexible hours. CMP and a degree strongly preferred.

Located in the Washington, DC metropolitan area, Circle focuses on
health, criminal justice, and other social issues. We have supported
federal, state, and private sector clients since 1980. Circle has been
recognized by the Washington Business Journal as one of Washington's Top
25 women-owned businesses.

We offer a beautiful modern office, a friendly corporate culture, a
competitive salary and excellent benefits. Send resume and cover letter
to Visit our website at EOE/M/F/V/D

4. Senior Sales Representative; City of Los Angeles; Los Angeles, CA

A Senior Sales Representative is responsible for booking, licensing
events, conducting site tours and other sales activity for potential
clients of the Los Angeles Convention Center. These events at the
Convention Center include conventions, trade shows, corporate and local
community-based events. A Senior Sales Representative attends national
association meetings, and client and industry related events as required
for promotion of the Los Angeles Convention Center, in addition to
various meetings on behalf of the Sales and Marketing Division.


1. Three years of full-time paid experience, in promoting, selling or
booking trade shows, conventions, corporate, and other related events
for either:
a. a convention center or conference center or a major hotel property
that features multiple meeting/conference facilities; or
b. a convention bureau representing a city which was responsible for
promoting and booking conventions in their respective convention center;
2. Three years of full-time paid professional experience as an Event
Services Coordinator (formerly Marketing Representative) for the City of
Los Angeles.
3. In addition to the regular City application form, each candidate is
required to submit the Application Supplement for Senior Sales
Representative at the time of filing. Candidates who fail to submit both
the application form and the Application Supplement within the time
required will not be considered candidates in this examination and their
applications will not be processed.

Candidates who lack six months or less of the required experience may
file for this examination. However, they cannot be appointed until the
full experience requirement is met.


Applications and Application Supplements WILL ONLY BE ACCEPTED ONLINE at

1. You will need to have Internet Explorer version 5.5 or above and
Acrobat Reader 6.0 or better.
2. All application and Application Supplement materials must be complete
and submitted together for you to be considered a candidate in this
3. Applicants are urged to apply early to ensure you have time to
resolve any technical issues you may encounter.


This examination may close without prior notice at any time after a
sufficient number of applications have been received. For administrative
purposes, filing may close periodically and reopen the following day.

The instructions to candidates regarding completing the Application
Supplement online are at the following location:

We recommend that you preview the Supplement at to completing your
online application to ensure you provide yourself with sufficient time
to complete both the online application and Application Supplement.

Once you submit your online application and it appears it meets the
bulletin requirements, you will be immediately directed to the online
Application Supplement for Senior Sales Representative. At that time,
you must follow the prompts and save the Supplement to a hard drive or
floppy diskette. You must complete the Supplement during that initial
session and submit it with the application form. Applicants cannot be
considered candidates in the examination unless both the City
application and the Application Supplement are complete and submitted

This supplemental form will not be separately scored, but will be
considered by the interview board in evaluating each candidate's
qualifications. Supplemental information submitted by the candidate on
the day of the interview will not be accepted for presentation to the
interview board.

Examination Weight: Interview . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . .100%

The examination will consist entirely of an evaluation of qualifications
by interview. In the interview, emphasis, will be placed on the
candidate's experience, knowledge, and background needed to effectively
apply sales techniques, promote the use of and solicit business for the
Los Angeles Convention Center; the ability to speak in a convincing and
persuasive manner to a variety of individuals and groups; the ability to
use good judgment in decision making, interact tactfully and effectively
with individuals, organizations and officials; and other necessary
knowledge, skills and abilities.

Candidates will be notified later by mail of the date, time and location
of the interview, which will be held in Los Angeles.

You may take this examination only once during the administration of
this examination. Your name may be removed from the open competitive
list after six months.


1. This examination is based on a content validation study.
2. As a covered entity under the Fair Employment and Housing Act and
Title II of the Americans with Disabilities Act, the City of Los Angeles
does not discriminate on the basis of disability and, upon request, will
provide reasonable accommodations to ensure equal access to its
programs, services, and activities.
3. Some positions may require a valid California driver's license prior
to appointment. Applicants will be disqualified and not eligible for
hire if within the past 36 months they are convicted of a major moving
violation, such as driving under the influence of alcohol and/or drugs,
and may be disqualified if there are three or more moving violations
and/or at-fault accidents within the past 36 months.
4. Upon appointment, a Senior Sales Representative may be required to
furnish an automobile properly insured, for use in Convention Center
business. Mileage will be paid on the basis of miles driven per month.
5. The promotional list will ordinarily be used ahead of the open
competitive list. However, if open competitive candidates receive a
higher score, without military credits, than the highest available
promotional candidate, after adding 0.25 of a point seniority for each
year of service, the Civil Service Commission, upon request of the
appointing authority, may approve certification of such open competitive
candidates ahead of the promotional candidates.
6. Applications are accepted subject to review to ensure that minimum
qualifications are met. Candidates may be disqualified at any time if it
is determined that they do not possess the minimum qualifications stated
on this bulletin.
7. A final average score of 70% is required to be placed on the eligible
8. You must have received a regular appointment to a City position or be
on a reserve list to file on a promotional basis.


If you receive and accept an offer of employment to a regular position
with the City of Los Angeles, your employee benefit coverage (including
health and dental coverage as well as life insurance) will commence
approximately six weeks after your original regular appointment. Not all
positions in the City receive benefit coverage; you should inquire
regarding the availability of employee benefits prior to accepting a


The City of Los Angeles does not discriminate on the basis of race,
religion, national origin, sex, age, marital status, sexual orientation,
disability, creed, color, ancestry, medical condition (cancer), and
Acquired Immune Deficiency Syndrome. Any applicants or employees who
believe that they have been discriminated against are encouraged to
contact the Office of Discrimination Complaint Resolution at (213)

5. Producer/Meeting Planner; Jack Morton Worldwide; Norwalk, CT

The Norwalk office has openings for Producers/Meeting Planners. This
role is a contract position with the opportunity for full time
employment. This role is responsible for working with other members of
the Account Team to assist in the flawless delivery of marketing and
communication solutions that drive client results and meet Jack Morton
financial requirements.

. Project management
. Facilitation of large conference web registration, housing and onsite
venue management
. Internal and external client interface and presentation
. Managing budgets/reconciliations
. Excellent quality control and conflict resolution

. College degree with 4-6 years of related experience
. Strong project management skills including budgeting, scheduling, and
client relations.
. Experience managing online event technologies (registration,
content/speaker management, scheduling
sessions, housing, ticketing/badging…)
. Venue/Room block experience
. Event production experience
. Knowledge of software logistics and basic technical knowledge
. Basic technical knowledge, including but not limited to Powerpoint and

Contract details:
1. Current – June 9: 200+ pre-event hours
June 9-16: Onsite time

2. April – September: Senior level- 500 hours; Junior level- 260 hours

*Note: Hours may not be evenly distributed across weeks

6. Senior Conference Coordinator; ISACA; Rolling Meadows, IL

ISACA, a global IT professional association (headquarter in Rolling
Meadows, Illinois) is increasing its conference department and searching
for a senior conference coordinator.

This position includes a wide range of responsibilities associated with
confernece coordination and requires a self motivated, organized and
detailed minded induividual to assist the Manager of Conference
Administration, as follows:

General Summary:

Coordinate administrative functions related to conferences and small
meetings, to include domestic/international travel.

Essential Functions:

. Create and Maintain speaker files and verification of speaker
. Customer service function of fielding and answering conference related
. Coordinate and maintain all proceedings documentation (i.e.
biographies, presentation materials, session schedules) and be
responsible for complete production of conference proceedings and
program guides.
. Coordinate and create processes towards distribution of conference
documentation(i.e. certificates, badges, sign in sheets, various
. Coordinate administrative functions of on-site office at conferences
. Coordinate all hotel arrangements for conference speakers, executive
staff and executive level members
. Verify all travel requests made through travel agency and serve as
organizations travel coordinator
. Coordinate all in-house board and committee meetings and other various
meetings at the direction of the Manager of Conference Administration
. Coordinate and maintain all conference exhibit and sponsorship
. Coordinate and communicate all follow-up correspondence with
exhibitors and sponsors
. Maintenance of all conference presentation materials
. Various administrative projects as directed by Manager of Conference
. Domestic and International travel required

Knowledge, Skills, and Abilities Required:
Intermediate knowledge of meetings industry terms, procedures and hotel
and venue contracting. Must be flexible and have ability to work on more
than one project at a time. Grammatical and letter writing skills
necessary to position. Must be a self-starter and be able to work with
little supervision. Proficiency in MicroSoft Office software necessary.
Must be Internet literate. Telephone, customer service, and problem
solving skills critical to position.
Strong attention to detail and accuracy
Dependable, well organized, flexible and a TEAM player

Education and Experience Required: Minimum of 4 years office
administration experience. Minimum 3 years conference and meeting
coordination experience. Bachelor's degree preferred.

This is an exceptional opportunity for a culturally aware, self-directed

For consideration, please send/fax/e-mail resume, including salary
history to:

ISACA/HR- Sr. Conference Coordinator
3701 Algonquin Rd. #1010 Rolling Meadows, IL 60008
Fax: 847-253-0816
Send resume via email to
Visit our websites at and

****From Christine Vuskalns, via Ned Lundquist****
7. Event Specialist; Confidential; Indianapolis, IN

Indianapolis firm is seeking applicants for an entry-level events
management specialist.  This position entails duties in and out of the
office.  Internal duties include event planning, account administration,
travel coordination, media press kit distribution, handling promotional
merchandise and other office administration.    External duties include
traveling 15 weekends per year for event execution.  Event execution
includes setting up mobile marketing rigs, installation of event
signage, event hospitality set-up and management, and credential
management.  Qualified applicants will have a college degree and plus at
least one year's work experience in an office/administrative setting and
proficiency with MS Word, Excel, PowerPoint, Outlook and Publisher. 
This position offers a salary commensurate with experience.
Individuals interested in this position should immediately contact:

Christine Vuskalns
Today's Staffing
8888 Keystone Crossing Blvd
Suite 750
Indianapolis, IN 46240
Phone: 317-843-2512

8. 01046010 – Meeting Planner, Mid; Booz Allen Hamilton; McLean, VA

Key Role:
Plan and execute activities, including small- to large-scale
conferences, general management meetings, senior-level board meetings,
executive retreats, and participation in government-related trade shows
and exhibits. Provide analysis to facilitate budgeting, goals, and
objectives. Work under general supervision and the direction of a
supervisor. Exhibit creativity and discretion while working with a
degree of latitude.

Basic Qualifications:
-5+ years of experience as a meeting planner for government clients
-Meeting Professional Certification

Additional Qualifications:
-BS or BA degree in a related field
-Knowledge of Microsoft Office
-Knowledge of meeting industry software and online registration tools
-Possession of excellent organizational skills
-Possession of excellent oral and written communication skills

Applicants selected will be subject to a security investigation and may
need to meet eligibility requirements for access to classified

Integrating the full range of consulting capabilities, Booz Allen is the
one firm that helps clients solve their toughest problems, working by
their side to help them achieve their missions. Booz Allen is committed
to delivering results that endure.

We are proud of our diverse environment, EOE, M/F/D/V.

Contact: Karen Howell

9. Meeting Planner III; Raymond James; St. Petersburg, FL

Position Description       
Under limited supervision, uses knowledge and skills obtained through
education, experience, specialized training and/or certification to
plan, execute and manage high profile corporate events such as board
meetings and national conventions and incentive travel programs for top
producers. Leads defined work or projects of moderate scope and
complexity and serves as a technical advisor to others. Guidance is
provided to perform varied work that is difficult in nature, requiring
evaluation, originality and ingenuity to make moderately complex
decisions. Resolves or recommends solutions to complex problems.
Extensive contact with internal customers and vendors is required to
identify, research and resolve problems and coordinate work efforts.
Leads the work of others and provides training in meeting planning
procedures and logistics.
Coaches and mentors other meeting planners.
Serves as a liaison between the meeting planning group and internal
Researches, plans and executes internal/external meeting logistics for
significant corporate events
Oversees relationships with hotels and other meeting space providers.
Ensures that hotel information, expenditures and other post meeting
information is maintained in the meeting planning database.
Approves and/or prepares Requests for Proposal.
Collaborates with internal customers on meeting logistics, including
food and beverage, audio/visual requests and other special needs and
communicates with the meeting facility.
Organizes small group functions for large events
Ensures that group requirements, and attendee lists are provided to
travel coordinators.
Maintains currency in meeting planning methodologies.
Performs other duties and responsibilities as assigned.
Required Qualification     
RAYMOND JAMES FINANCIAL in St. Petersburg, Florida, requires Meeting
Planner to plan, execute and manage high profile corporate events. This
includes RFP's, site recommendations and contract negotiation. Requires
3-5 years corporate meeting planning experience, CMP designation
Bachelor's Degree (B.A.) in a related discipline and a minimum of five
(5) years of progressively responsible experience in corporate meeting
~or ~
Any equivalent combination of education, training and/or experience
approved by Human Resources.

Please apply directly on our website at to
Job ID # 5402.

10. Conferences Coordinator; Consumer Electronics Association;
Washington, DC

The Consumer Electronics Association has an exciting opportunity for a
Conferences Coordinator to assist in the coordination of CEA/CES events
and manage the VIP Buyers Program.

Critical Duties and Responsibilities:
– Manage VIP Buyers program to include: preparing correspondence,
coordinating program elements to include VIP transportation and special
services, to produce VIP Buyer Newsletter, to manage the database
including keeping names and titles current and to manage the program
– Manage CES Conference Program activities to include the TechSpeakers
database, speaker correspondence (collection of a/v orders, bios and
photos, emergency forms, release forms, etc.), speaker ready room and
conference lounge room sets, speaker badge order.
– Coordinate attendee activities for the CEO Summit: golf, alternate
activities, spouse programs and other projects as assigned by the Event
– Coordinate and execute department shipments to events to include
packing materials, making arrangements with the shipment company and
scheduling the pick-up(s), tracking the shipment and managing the
shipment manifest.
– Serve as point-person on the and interdepartmental
teams and coordinate the department's presence on both web sites
including maintaining the CEA-wide events calendar as well as the
Industry Calendar.
– Perform other duties as required by business needs.

Additional Information: Some overtime and travel required (including
travel to the International CES, Las Vegas January 2008).

Work Experience:
–   One to three years of meeting planning or special event planning

– Degree in Marketing/Communications preferred.
– MS Office and internet experience required.

– Excellent customer service skills are essential!!
– Excellent interpersonal and communication (oral and written) skills.
– Excellent computer/database management skills with proficiency in
Microsoft Office, Excel, & PowerPoint and other Windows based software
– Must possess attention to detail and ability to efficiently manage
multiple priorities under deadlines.

Please send cover letter, resume and salary req to: CEA, Attn: HR, 2500
Wilson Blvd., Arlington, VA 22201. Email:

The Consumer Electronics Association (CEA) is the preeminent trade
association promoting growth in the consumer technology industry through
technology policy, events, research, promotion and the fostering of
business and strategic relationships. CEA represents more than 2,100
corporate members involved in the design, development, manufacturing,
distribution and integration of audio, video, mobile electronics,
wireless and landline communications, information technology, home
networking, multimedia and accessory products, as well as related
services that are sold through consumer Channels. Combined, CEA's
members account for more than $125 billion in annual sales. CEA also
produces and manages the International CES the world's largest consumer
technology tradeshow held in Las Vegas each January.

CEA was voted as one of the top 50 companies to work for by the
Washingtonian Magazine. CEA offers unique and excellent benefits
including leading edge PPO health insurance, six percent match on 401k,
pension plan, 10 percent incentive bonuses, 35 hour work week, onsite
bootcamp, yoga, weight training, excellent training programs, and much
more. Find out more about our unique employee culture at

11. Sales Manager; Destination Management Company; Washington, DC

We are seeking an assertive, seasoned sales manager. The ideal candidate
should be a relationship-oriented professional with proven sales
ability. Must be self-motivated, detail oriented, driven, and have a
will to win attitude, demonstrate a high level of motivation and be a
team player. The position offers a tremendous opportunity for a career
minded individual with outstanding organizational, writing and
communication/presentation skills. The ideal candidate will prepare
sales reports, assist with marketing, and qualify leads. The Sales
Manager must be able to prepare and response (in a timely manner) to
request for proposals, conduct site inspections and make presentations
to potential accounts, hoteliers and major inventive companies.

Candidates should be able to relate to clients in a professional manner,
have knowledge of DC Airports, event venues, restaurants, museums and
nurture long-lasting, positive client relationships. Candidates must
have a comfortable working knowledge of Microsoft Office products.
Candidates must be able to work and participate in site inspections and
events scheduled for evenings and on weekends. Previous hotel or DMC
sales experience a plus.
Bachelor Degree Preferred

Please submit cover letter, resume and salary requirements to

******From Ned Lundquist*****
12. Events Coordinator; National Association of Broadcasters;
Washington, DC

This position has primary responsibility for managing several NAB Radio 
sponsored meetings, coordination of sessions at NAB conventions and 
directing communication efforts within NAB Radio for NAB's membership.
This individual must be able to write speaker introductions and develop
scripts for events within said meetings and conventions. This position
is also responsible for specific marketing duties. Ideal candidate must
be a team player; proficient in MS Office Suite and basic web programs,
as well as having marketing and project management skills.  Knowledge of
the broadcasting industry or trade association is a plus. Excellent
writing skills are mandatory.  Extremely developed interpersonal and
leadership skills, excellent grammar and analytical skills and strong
attention to details necessary.

Qualified candidates, please send your resumes to

********From Tranita Smith********

13. Catering Manager; Hyatt Regency Washington; Washington, DC

The Catering Services Manager is responsible for selling the hotel
space, which would include soliciting local and social functions  (i.e.
award dinners, galas, etc.). Primary sales efforts are in Banquet Food
and Beverage and include menu planning, agenda setting and hotel meeting
services. Duties also include contract review and facilitating
communication before, during and post event with pertinent hotel staff
to ensure a high level of service.  The Catering Services Manager also
hosts site inspections, maintains strong customer relationships,
participates and may lead event meetings and other staff meetings, and
works as a team member with the sales and catering staff. The manager
also works closely with an assigned Administrative Assistant and other
support staff. Must have 2-3 years of experience.

Apply online @


14. Exhibits Services Coordinator; National Retail Federation;
Washington, DC

National Retail Federation, the world's largest retail trade
association, is seeking an Exhibits Services Coordinator to organize
several aspects of the exhibitor experience for several conferences and

Responsibilities include working with the Director of Exhibits to ensure
that all day-to-day exhibit needs, including contract input and
responding to exhibitor and prospect inquires through email, fax and
mail are handled efficiently. Coordinate all Exhibitor Communication,
including: Exhibitor Prospectus, Monthly Exhibitor Newsletters,
Exhibitor Evaluations and communications regarding missing Exhibitor
Information for Program Guides. Ensure fulfillment of all sponsorship
items, including: collecting logos from all sponsors; maintaining
exhibitor and sponsor portions of conference website, ensuring sponsors
are listed as appropriate; gathering all artwork for and ordering all
sponsored items to be produced. Coordinate all signage needs for
conferences. Create and manage exhibitor relationship programs. Provide
onsite Exhibitor Office support at conferences.

The successful candidate will have a college degree or equivalent
experience plus a minimum of 2 years of tradeshow/exhibit management
experience. Strong MS Office skills including database management.
Ability to be flexible in working varied and additional hours as well as
travel occasionally. Able to identify, work with, and manage outside
vendors. Must be able to handle multiple tasks, projects and priorities
efficiently and professionally. Must have excellent attention to detail,
and strong interpersonal, communication, and customer service skills.

The NRF offers a comprehensive benefits package. Salary: Mid to upper

To apply, submit resume and cover letter with salary requirements to
Human Resources, National Retail Federation, 325 7th Street, NW, Ste.
1100, Washington, DC 20004, or email EOE

15. Events Coordinator; Arcodoro & Pomodoro Restaurant; Dallas, TX

Position Description   
Fine Dining Restaurant in Dallas Uptown area is looking for an energetic
salesperson to handle private dining and catering sales. Successful
candidate will be self motivated with a can do attitude and great people
Responsible for planning and organizing all aspects of client events,
working with management team and corporate office to successfully
accomplish sales goals. Candidate will represent the restaurant at
outside functions and work within the community to promote the
Required Qualification     
Prior hospitality sales experience required. Restaurant experience a
plus. General office and computer skills (word, excel) are required.
Bachelors Degree preferred

Send resume and references to or fax to

16. Meeting & Event Manager; Experient; Atlanta, GA

Experient is currently seeking a Meeting and Event Manager for our
Atlanta office based out of Buckhead. As a Meeting and Event Manager,
you will have direct responsibility for organizing and managing meeting
details with clients. Duties include consulting with our clients to
improve their meeting experience, recommending and managing supplier
products and services, and providing on-site meeting leadership and

Qualified candidate will have a minimum of two years prior meeting
planning experience for corporate or association clients. Requirements
include ability to travel, exceptional interpersonal skills, strong
leadership skills, decision-making abilities and prior related
experience. We offer a competitive compensation and benefits package,
along with a superior work environment.

To be considered for this position at Experient, please submit your
resume on our website at EOE

17. Meeting & Event Manager; Experient; Arlington, VA

Experient is currently seeking a Meeting and Event Manager for our
Arlington office. As a Meeting and Event Manager, you will have direct
responsibility for organizing and managing meeting details with clients.
Duties include consulting with our clients to improve their meeting
experience, recommending and managing supplier products and services,
and providing on-site meeting leadership and support.

Qualified candidate will have a minimum of two years prior meeting
planning experience for corporate or association clients. Requirements
include ability to travel, exceptional interpersonal skills, strong
leadership skills, decision-making abilities and prior related
experience. We offer a competitive compensation and benefits package,
along with a superior work environment.

To be considered for this position at Experient, please submit your
resume on our website at EOE

18. Meeting Management Specialist; Genzyme; Cambridge, MA

The Meeting Management Specialist will be responsible for supporting the
organization and coordination of major meetings, events and associated
activities upon request of internal meeting planning needs.

Assist in the sourcing and coordination of major hotel accommodations,
transportation, and communications thru a meeting management sourcing

Basic Qualifications:

Bachelors Degree
Certificate of Certified Meeting Planner recommended
Strong MS office skills including Word, Excel and Access
5-7 years of previous meeting planning with trade show experience.
10% domestic travel required.

Preferred Qualifications:
– Previous biotech or pharmaceutical event planning
– Previous experience working in event planning in the medical area
– Detailed oriented excellent written and verbal communication skills

19. Director of Sales – Corporate Events; Freeman; Las Vegas, NV

What are Freeman and AVW-TELAV people like? We're tenacious, ambitious
and driven to go above and beyond to deliver on our customers
expectations. We're also principled, with an approach to outstanding
service guided by unwavering genuine values. Our people are our greatest
asset and because of them, we¿ve celebrated more than 75 years of
success in the exposition and events industry.

We look for people who have these qualities and if you're creative,
passionate and driven to succeed, why not consider bringing your talents
to Freeman? We have a lot to offer.

Because of client demand we are significantly growing the leadership
within our Corporate Events Group. One of the key talents we are looking
for is a Director of Sales – Corporate Events.

– Direct and coordinate sales programs and sales personnel including
hiring, performance evaluation and termination
– Develop and implement departmental goals as outlined by the General
Manager and Corporate Office
– Supervise maintenance of sales files including assignment and approval
of all accounts prior to sales system entry
– Provide training and education for sales staff
– Review and approve all proposals, new lead sheets, lost business
reports and lost business follow-up reports
– Represent the company on a national and local level including
entertaining clients
– Attend trade show meetings to promote services
– Assist with budget and operations planning
– Prepare sales reports showing sales volume and potential sales
– Coordinate with other department heads on inter-departmental matters
as they affect sales
– Review expense reports and submit for approval
– Monitor progress of sales staff and assist on target accounts
– Assign sales personnel to facilities as needed
– Communicate and implement administrative policies and procedures to
sales staff
Required Qualification     
– Bachelor's Degree from an accredited institution with two to four
(2-4) years related sales experience and/or training
– Five (5) or more years supervisory experience preferred
– Must have excellent organization, planning and scheduling skills
– Excellent communication, interpersonal, customer relations and
analytical skills required
– Must have working knowledge of Microsoft Word, Excel and PowerPoint
Bachelor's Degree from an accredited institution.

If you want further information about our company and are interested in
applying, please visit our website at and apply

20. Convention Services Manager; Yarrow Resort Hotel & Conference
Center; Park City, UT

The Yarrow Resort Hotel & Conference Center is a full service hotel
centrally located in the heart of Park City, Utah. With 181 guest rooms
and over 12,000 sq. ft. of meeting space, it is the choice for many
meeting planners looking for functional flexible meeting space, great
location, great food, and great service.
Co-ordinating meeting and food and beverage functions for convention
groups booked by the group sales department. Up-selling menu items,
creating banquet event orders, greeting clients, and making sure the
events are planned and implemented to the satisfaction of the guest
while maximizing revenue for the hotel.
Required Qualification     
Must have 2-3 years, or more, group sales or catering sales experience.
Have a working knowledge of food and beverage operations, menu planning,
meeting room sets, food presentation, banquet service, etc. Knowledge of
basic computer systems, financial management skills, and strong
communication skills required.
College degree preferred.

E-mail resume and salary requirements to:

21. Director, Meetings and Conventions; Association of periOperative
Registered Nurses; Denver, CO

AORN, a Denver based non-profit organization, seeks a Director of
Meetings and Conventions to join our organization. The Association of
periOperative Registered Nurses is composed of approximately 40,000
members in all 50 states and around the world. Our Meetings and
Conventions department is an integral part of the organization's
strategic initiatives in providing a value added service to our members,
and the Director of Meetings and Conventions is an opportunity to be a
highly visible and valued team member. EOE

Position Summary: The primary responsibility of this position is to
manage the development and execution of all conferences, workshops and
meetings of the Association of periOperative Registered Nurses. The
position is responsible for all aspects (except educational content) of
planning domestic and international meetings, including a Top 200 trade
show with 180,000+ net square feet of exhibit space and attendance
reaching 7,000.

Primary Duties and Responsibilities: Major responsibilities include:
site selection, contract and vendor negotiation, budgets and financial
reports, logistics, execution of exhibits and sponsorships sold, and
entertainment. This position is not responsible for educational content
development. Details of responsibilities include:

. Planning, implementation, and managing of all meeting functions.
Manages on-site logistics at meetings and conferences – both
international and domestic. Works in concert with the Education
department to provide functional space for planned education activities
at meetings and conventions.
. Solicits and secures proposals from potential sites; personally
visits, inspects and analyzes the properties, and makes recommendations
to Executive Staff and Board.
. Oversees and negotiates all contracts related to conventions and
meetings (centers, hotels, shuttle busing, audio visual, computer,
internet, travel services, entertainment, general service contractors,
catering, etc).
. Maintains budget bottom line within projections or provides acceptable
rationale for variances. Advises and assists in development of budgets
and supervise expenditures, as related to all AORN meetings and
. Sets outcome standards for areas of responsibility and implements
quality improvement guidelines.
. Directs and delegates responsibilities related to the various
components to achieve successful meetings.
. Analyzes and improves work processes of department.
. Develops and presents proposals for meetings/conventions.
. Coordinates and communicates with the AORN Education Department for
speaker needs on logistics, housing, audiovisual requirements, and
. Prepares written post-meeting reports on each program managed on site
regarding hotel efficiency, vendors, staffing, etc.
. Manages other functions pertaining to group activities as they arise;
special receptions, banquets and meetings not held in conjunction with
the Annual Meeting.
. 25% travel required

Essential Skills and Knowledge:

. Five + years of meetings and exhibit management experience.
. Five years experience as a meetings management professional.
. Medical or Scientific Association experience helpful
. Non-profit experience or medical meeting background a plus
. Excellent verbal, written and interpersonal skills.

Education and Training:

. Bachelors Degree
. CMP or CEM a plus

Specialized Knowledge & Skills:

. Knowledge of policies and procedures pertaining to meetings and
exhibition management.
. Knowledge of the Meeting & Exhibits Industry as well as current trends
within the industry.

Computer Knowledge:

. Microsoft Programs

Working Conditions: Non-smoking office environment, using a computer and
other office equipment daily. Attendance at scheduled meetings as
required. Ability to travel as needed to support departmental and
association functions.

Reply To:

22. Manager, Meeting Sales; American Society of Travel Agents (ASTA);
Alexandria, VA

The American Society of Travel Agents (ASTA), located in Old Town
Alexandria, is seeking a Manager of Meeting Sales. The candidate will
design and implement sales and marketing strategies to build attendance
at ASTA's conferences and trade shows. The candidate will work closely
with other departments and outside vendors to coordinate the timely
execution of multiple marketing and promotional efforts. Sales efforts
include direct mail, email, advertising, collateral design, partner
marketing and direct contact with prospective attendees.

This position requires a minimum of three years work experience, and
proficiency in MS Word and Excel. Knowledge of MS Front Page and
database software is a plus. Travel may be required.

Send cover letter with resume and salary requirements to; or fax to 703-739-8798. ASTA is an EEOC/AA employer
and offers an excellent benefit package.

23. Director of Education and Events; FL Society of Association
Executives; Tallahassee, FL

The primary responsibility of this position is to manage the planning,
development and execution of all conferences, education events, and
meetings of FSAE throughout the state of Florida. FSAE offers excellent
salary and comprehensive benefits to the right match for this position.
This position has a great deal of autonomy, reports directly to CEO and
has no direct reports. Candidate should be experienced in event planning
and have worked in an association or other non-profit, membership-based
organization. Candidate should be quality conscious, poised,
professional, diplomatic, self-motivated, efficient, highly organized
and able to multi-task, accurately and quickly, in a fast-paced,
deadline heavy environment. Strong oral and written communication and
proofreading skills are a must. Extra credit for being technologically
savvy, and for possessing resourcefulness, a high level of integrity,
initiative and problem solving ability.

Major Duties and Responsibilities:

1) Planning, implementation and managing of all meeting functions, on
time and at or below budget: Annual Conference (450 attendees), Annual
Meeting (150 attendees), board meetings, education and leadership
sessions, golf tournaments.

2) Management of on-site logistics at meetings, conferences, and events.

3) Liaison and staff support for multiple committees. Requires the
ability to maintain positive relationships with staff, board, sponsors
and volunteers,

4) Prepare, solicit and secure RFP's from potential meeting sites;
personally visit, inspect and analyze properties and make recommendation
to CEO. Responsible for contract negotiations and fulfillment.

5) Create and distribute marketing and registration materials.

6) Coordinates execution of all conferences and events, including
timelines, financial, administrative, staff, entertainment, production,
contractors, catering, hotel, sponsorship, promotion and registration

7) Serve as staff liaison with relevant committees for developing
education initiatives, agendas, materials, reports and meeting minutes.

8) Schedule events with hotels, making initial arrangements for function
rooms and guest rooms and following up on setups, staging, food and
beverage functions, audio visual and other physical arrangements.

9) Work with committee to identify, secure, coordinate and communicate
with speakers on fees, logistics, housing, audio visual requirements,
web site tool kits, and handouts.

10) Assist in the development of programs and budgets; forecast revenue
and expenses; supervise and monitor expenditures; prepare Profit and
Loss Statement for each event; determine measures for success. Oversees
post-event debriefings.
4 year degree. CMP preferred. Proficiency in Microsoft Office programs.
Knowledge of HTML and Affiniscape a definite plus. Travel required and
the ability to work nights and weekends as needed. Beautiful, downtown
work environment. Free parking. Our small office staff is like a family
so the ability to work and play well with others is paramount. We
nurture and respect our members and will want you to also.

NOTES:  Local Residents Preferred (No Relo). Local Residents Preferred
(No Relo). Email cover letter and resume to; they will be
treated as confidential. Application process closes March 15, 2007.

24. Tradeshow Sales Manager; Smith Bucklin; Washington, DC

Our Washington DC office seeks a Tradeshow Sales Manager responsible for
all client sales activity relating to exhibit booth sales for multiple

Demonstrated Experience:

* Managing tradeshow sales process including: prospecting, reporting,
strategic planning, and sponsorship package development
* Ensuring sales projections are met while providing direction for staff
* Selling multiple events incorporating both telemarketing &
face-to-face sales for exhibits and sponsorship
* Understanding tradeshow healthcare industry trends; leveraging
knowledge to expand brand of a show
* Recommending pricing, sponsorship packages and other marketing
* Confidently selling team's knowledge of the industry and show to


* Bachelors Degree & minimum 5 yrs sales experience in tradeshow booth &
sponsorship sales
* 2 yrs management experience
* Well versed on trends relating to tradeshow sales
* Some travel required
* Ability to present/sell ideas, solutions and trends to others

We are an EOE M/F/D/V employer.
Please visit http://www.smithbucklin.comfor a more detailed description
and benefit offerings.

Qualified candidates should apply to:

25. Meeting Manager; Maryland Trial Lawyers Association (MTLA);
Baltimore, MD

The Maryland Trial Lawyers Association (MTLA) is seeking a highly
motivated hands-on Meeting Manager to plan and execute all meeting
activities of the association. Successful candidate will prepare and
manage budgets, arrange and direct all logistics, negotiate facility
contracts, solicit sponsors, exhibitors, and supporters of MTLA and
provide updates to the Executive Director, Board, Committee and Section

This position requires two years of successful meeting planning
experience in a small office, association setting.

Excellent people skills, oral and written communications skills, and
strong organization and project management skills. Must be a
detail-oriented self-starter who is able to work independently and
interact with all members of the association. Relevant college and or
meeting certification desirable. Statewide travel required.

Downtown Baltimore location. Send resume with salary req. to MTLA, 120 W
Fayette St., Ste 711, Baltimore, MD 21201; FAX 410.625.7516 or e-mail

NOTES:  Local Residents Preferred (No Relo). Salary based on experience

26. Director of Meetings and Special Events; San Antonio Apartment
Association; San Antonio; TX

27. Events Manager; American Bankers Association; Washington, DC

28. Events Manager; DELTEK Systems; Herndon, VA

29. Director, Client Event Development; VIPdesk; Alexandria, VA

VIPdesk is the innovative provider of high touch virtual contact center
and loyalty solutions for companies committed to the retention and
growth of their high-value customers. VIPdesk specializes in delivering
VIP Concierge Programs, Customer Connect – virtual contact center
solutions, and Reward Redemption Services for national brand leaders in
the travel, auto, financial services, and retail industries.

VIPdesk is seeking a Director, Client Event Development to manage a key
client relationship and high end, creative and exclusive Experiences
program at a growing Inc. 500 company where individuals' decisions make
an impact every day. This Director leads the entire client program
development efforts, acting as the main point of contact with the client
to develop unique events and experiential offerings while focusing on
building the relationship in many aspects. The Director interfaces with
Operations, Technology, Marketing and third party vendors to exceed the
client's expectations. A key member of the Client Services team, this
position's critical responsibilities include client rapport, project
management, and cross-functional leadership.

Essential Duties and Responsibilities include the following. Other
duties may be assigned.

* Employs strong Project Management skills to ensure that each Event is
planned and prioritized to target deadlines, establishing a Project Plan
for each Event implementation
* Develops concept and execute multiple Events, often occurring
simultaneously — ensuring that the associated project plan timeline is
on track and deadlines are met
* Identifies necessary vendor / partner support for each Event, and then
sources accordingly, including finalization of each partnership in terms
of specific deliverables and ensuring the ongoing management of multiple
vendor relationships
* Coordinates “wrap-arounds” for Events (gifts, venue, photographer,
audio-visual, transportation, etc.)
* Works to understand client's business, industry and competitive
landscape and develops client program to enhance objectives
* Makes recommendations for and contribute to client growth
* Manages creation and production of all program-marketing materials,
ensuring client's brand is being represented according to plan
* Utilize strong internal partnership skills while working
cross-functionally with the Finance, Operations, Marketing, Technology
and other internal teams in order to ensure that each Event is
implemented with internal stakeholders as required
* Oversees technology and operational processes and continuously makes
recommendations for improvements
* Assists with new business development strategies outside of day-to-day
role as needed


* At least 2-4 years of experience managing multiple Events with
significant exposure in Event marketing, design/copywriting, budgeting
and reporting
* Bachelor's Degree Required
* Industry certification (Certified Event Professional, Certified
Meeting Professional, Certified Meeting Management) a plus
* Excellent time management and organizational skills; prior Project
Management experience a plus
* Superior prioritization and multi-tasking skills with openness and
flexibility to shifting priorities
* Attention to detail, accuracy and superior follow through
* Ability to work independently; taking ownership for all deliverables
as well as personal accountability
* Innovative and creative to help differentiate Events and “wow” both
the client and the attendees
* Insight into industry trends and key Event markets (i.e. New York, Los
Angeles, Chicago)
* Experience in managing external vendor/ partner relationships
* Ability to gather and analyze information
* MS Office proficiency and internet technologies. CRM and MS Project
experience a plus.
* Exceptional verbal and written communication skills.
* Highly energetic, friendly extrovert with excellent rapport-building
* Excellent project management and problem-solving skills.
* Thrives in extremely fast-paced, constantly moving environment
* Knowledge of sales, marketing, design and copywriting
* Broad understanding of program budgeting and financial reconciliation
* Team player
* Long-term interest in Event Management
* Ability to work independently towards company and departmental
objectives, meet deadlines and report to management team and client.
* Flexibility to work during events, which may be in off-hours and on
* Willingness to travel
* Able to successfully pass a credit, criminal and employment reference
security check.

Interested applicants should electronically submit a cover letter and
resume, along with salary requirements, via our website

VIPdesk is proud to be an equal opportunity employer, M/F/D/V.

30. Event Coordinator and Market Research Analyst; Optimus Corporation;
McLean, VA

31. Vice President of Sales and Marketing; Adam's Mark Hotels; St.
Louis, MO

32. Senior Sales Manager; Oceana Hotels; New York, NY

33. Sales & Revenue Support Dir.; Choice Hotels International; Silver
Spring, MD

34. Marketing Manager; American Hotel & Lodging Association; Washington,


* Plans, commissions, edits, and writes content for electronic
newsletters Lodging HR, Lodging Law, and Prism.
* Writes monthly president's letters for eNews, Lodging, and PSA
* Helps develop and implement new marketing initiatives and collateral
for membership department, including email blasts, brochures, and ad
* Helps develop concept and copy for Foundation brochures, ads, and
* Helps proof and approve written communications for all departments.
* Helps write/coordinate electronic ads for AH&LA, SmartBrief, and Hotel
* Assists in promoting AH&LA's diversity initiatives.
* Assists with concept, writing, editing, and design of annual report.
* Manages ad schedule for Lodging, Hotel Business, and Hotel/Motel
* Produces Website content including monthly feature program.
* Assists PSAs with marketing needs.
* Provides backup support for media relations manager as needed.

Knowledge, Skills and Abilities:

* Bachelor's degree, plus two to five years experience in marketing,
communications or media relations
* Exemplary verbal, written and project management skills
* Demonstrated proficiency in proofreading/copyediting; AP style
* Ability to organize and accurately disseminate a heave influx of
* Creative, hard-working, flexible self-starter
* Association or hospitality industry experience preferred.

Please send all responses to come to me at

35. Event Planner / A / V; AVC SOLUTIONS CORP.; Washington, DC

36. Sales Manager Springfield; LLI Enterprises Inc.; Springfield, VA

37. Director Of Sales; Hampton Inn Largo; Largo, MD

38. Director Of Front Office;   FAIRFAX HILTON GARDEN INN; Fairfax, VA

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