Hospitality and Event Planning Network (HEPN) for 4 June 2007


Hospitality and Event Planning Network (HEPN)

4 June 2007

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Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to

sonjahepn@comcast.net and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.

Issues from November 27 onward are also posted at

http://sonjahepn.livejournal.com/.

This network thrives on sharing. Invite your friends! Anyone can sign up

by sending a blank e-mail to hepn-subscribe@topica.com.

Neither Topica nor I rents, sells, or gives out your information on this

list.

This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Survey on Latin America

1. Convention and Meetings Registrar; The Wine & Spirits Wholesalers of

America, Inc.; Washington, DC

2. Convention Sales Manager; Spokane Regional Convention and Visitors

Bureau; Spokane, WA

3. Event Manager; Abbott; North Chicago, IL

4. Staff Assistant (Meeting Planner); United States Conference of

Catholic Bishops; Washington, DC

5. Account Manager; ConferenceDirect – International; London, United

Kingdom

6. Supervisor – Event Planning and Operations; Franciscan Health System;

Tacoma, WA

7. Meetings Coordinator; American Academy of Child and Adolescent

Psychiatry; Washington, DC

8. Director of Sales; Resort Destinations; Raleigh, NC

9. Event Coordinator/Administrative Assistant; Confidential; Los

Angeles, CA

10. Event Marketing Manager – Conferences & Events; Countrywide

Financial Corp.; Westlake Village, CA

11. Sales Associate; Kennedy Space Center Visitor Complex (DNPS);

Kennedy Space Center, FL

12. Meeting Services Assistant; PRIME; Tamarac, FL

13. Scientific Sessions Coordinator; Heart Rhythm Society; Washington,

DC

14. Exposition Operations Manager; J. Spargo & Associates, Inc.;

Virginia

15. Tradeshow Operations Coordinator; National Association of Home

Builders; Washington, DC

16. Director of Sales; Sheraton Erie – White Lodging; Erie, PA

17. Sales Account Manager; Crystal Inn; Aurora, CO

18. Sales Account Manager; CrystalInns; Salt Lake City, UT

19. Manager of Group Services; Denihan Hospitality Group; New York, NY

20. Director of Sales & Marketing; Best Western & Days Inn – Cocoa

Beach; Cocoa Beach, FL

21. Program Manager; Confidential; Schaumburg, IL

22. Education Meeting Planner; California Hospital Association;

Sacramento, CA

23. Recruitment Events & Marketing Coordinator; CHW-Catholic Healthcare

West; San Francisco, CA

24. Chef de Partie; Silvertip Resort; Canmore, Alberta, Canada

25. Director of Special Events (Fundraising Professional); Cystic

Fibrosis Foundation; Sausalito, CA

26. Events and Meeting Services Associate; KPMG LLP; Houston, TX

27. Special Event Manager; Catholic Charities; Washington, DC

28. Education Programs Planner (Meeting Planner); U.S. Green Building

Council; Washington, DC

29. Program Assistant-Annual Meeting; American Society of Clinical

Oncology; Alexandria, VA

30. Assistant Director, Meeting and Conference Management; Association

of American Medical Colleges; Washington, DC

31. Meeting Planner; University HealthSystem Consortium; Oak Brook, IL

32. Director, Scientific Sessions; Heart Rhythm Society; Washington, DC

33. Meeting Planner; AGS; Washington, DC

34. Systems Specialist; The Meeting Manager; San Diego, CA

35. Hotels Coordinator – Events & Attractions; National Basketball

Association; Secaucus, NY

36. Event Coordinator; The Aerospace Corporation; El Segundo, CA

37. Meetings and Membership Coordinator; The Roberts Group, LLC;

Washington, DC

38. Marketing Coordinator; Beverly Hills Conference & Visitors Bureau;

Beverly Hills, CA

39. President/CEO; Bakersfield Area Visitors and Convention Bureau;

Bakersfield, CA

40. Marketing Manager; Newport Beach CVB; Newport Beach, CA

41. National Sales Manager; Providence Warwick Convention & Visitors

Bureau; Providence, RI

42. President; Saratoga Convention & Tourism Bureau; Saratoga Springs,

NY

43. Convention Sales Manager; Oklahoma City Convention and Visitors

Bureau; Oklahoma City, OK

44. Sales Manager Destinations North America; SiteVisit Limited;

Portsmouth, NH

45. Tourism Sales Manager; Austin Convention & Visitors Bureau; Austin,

TX

46. Executive Director of Marketing; Reno Sparks CVA; Reno, NV

47. Event Staff and Set-up Crew; Fun Productions; Denver, CO

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to

sonjahepn@comcast.net. One SSP will be included each week.

*******Survey on Latin America*******

Dear Colleague,

I am conducting a brief survey in regards to planner's perspectives on

Latin America as a destination for meetings/incentives/events. I have

developed a very simple, very short (8 question) survey to gather some

important data which I will be using in future conference presentations.

This email has been sent to planners with whom I have been in contact

with in the past and not just a wide open list. Please feel free to

pass it on to any of your colleagues only if you feel they might be

interested in taking the survey (just as long as they are

meeting/event/incentive industry related. planners or suppliers are

welcome!).

The survey is open for anyone in the meetings/incentives/events

industries to take. This is not geared towards people who are

specifically considering Latin America or have been there in the past.

I am looking for open opinions and perceptions as you will see in the

survey questions. If you have been, if you are planning on going, or

even if you have no plans to head down there, I am looking for your

professional viewpoint. Please take the time to fill this out and at

the end there is a special thank you for everyone who takes it!

The survey can be found here: http://www.gmeetings.net/latam.html

Thanks!

-Eli

Eli Gorin, CMP * gMeetings, Inc.

A Meeting Management Boutique

21304 West Dixie Highway, Aventura, FL 33180

(P) 305-735-8375 * (F) 305-479-2120 * (C) 786-325-1782

eli@gmeetings.net * http://www.gmeetings.net

*********

1. Convention and Meetings Registrar; The Wine & Spirits Wholesalers of

America, Inc.; Washington, DC

WSWA is seeking a Convention and Meetings Registrar for its office in

downtown DC.

This position will manage the registration and housing process for all

meetings and the annual convention. Responsibilities include acting as

the point of contact for all attendee registration questions, entering

all faxed or mailed registrations into the database, reviewing all

on-line registrations for accuracy, and processing invoices and refunds.

This position also acts as the point person with the hotel rooming

contacts, and collects and processes all room and suite requests,

changes, and cancellations, and assists with sponsorship solicitation,

and exhibit hall logistics.

Other tasks include answering the convention hotline, managing shipments

to and from meetings, obtaining and managing temporary help at the

annual convention, generating reports, maintaining historical files, and

other convention and meetings related duties as assigned.

Limited travel is required for this position as well as working some

overtime during peak convention season.

Candidates must be proficient in MS Office (Word, Excel, PowerPoint, and

Outlook). Association Management database experience preferred. Must

have strong computer aptitude. Must be detail-oriented, possess strong

written and verbal communication skills, and be able to multi-task.

Salary is mid $30's depending upon experience. Full-time position; hours

9-5:30pm with excellent benefits package. Please send resume and cover

letter to resumes@wswa.org.

2. Convention Sales Manager; Spokane Regional Convention and Visitors

Bureau; Spokane, WA

The Convention Sales Manager will be responsible for lead generation,

qualification and solicitation of specific convention markets throughout

the U.S. as designated by the Vice President/Director of Convention

Sales and Services through personal sales calls, telemarketing, direct

mail, electronic media, and tradeshow involvement. He/She shall also be

responsible for public relations activities involving local

hotels/motels, facilities, city officials, local media, meeting

planners, and other related representatives.

BA/BS with an emphasis in marketing or sales, and/or at least three

years of demonstrated sales success in a hotel or convention bureau, or

at least three years of experience as a meeting planner for a state,

regional, or national association or corporation. Must possess good

communication and public presentation skills, proven ability to work

with a diverse group of individuals and groups, high energy/stamina

level, goal-oriented.

Applicants may pick up an application packet from the Spokane Regional

CVB, 801 W Riverside Ave., Suite 301 or, visit

http://www.visitspokane.com/ (jobs are listed in the “Home/Employment”

section). Please fill out all forms, attach a current resume and return

the completed packet to Attn: Administrative Manager, Spokane Regional

CVB, 801 W Riverside Ave., Suite 301, Spokane, WA 99201 by 5 p.m. on

Friday, June 22, 2007. Please no phone calls. Spokane Regional CVB is

an Equal Opportunity Employer.

Fax: 509-623-1297

http://www.visitspokane.com/home/employment

3. Event Manager; Abbott; North Chicago, IL

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=1631679

4. Staff Assistant (Meeting Planner); United States Conference of

Catholic Bishops; Washington, DC

The Staff Assistant will provide assistance to the centralized meeting &

event services office in all facets of Conference meetings, including

General and Administrative Committee meetings, standing and ad hoc

committee meetings, special events, annual gatherings, etc. The

candidate will provide primary on-site support for the National Advisory

Council. Skills required: strong administrative, coordination, and PC

skills, general management, communications, hospitality. Undergraduate

Degree and/or 2-3 years of related experience preferred.

Phone: 202 541-3000

Fax: 202 541-3412

resumes@usccb.org

5. Account Manager; ConferenceDirect – International; London, United

Kingdom

ConferenceDirect is one of the fastest growing meetings solution

companies in the industry. Why? Because we deliver value, saving our

clients time and money. Last year alone, ConferenceDirect placed over

4300 events worldwide on behalf of our customers…with year over year

growth in room nights booked a stunning 41%!

We are in the process of expanding our Associate base outside North

America, focused currently on recruitment in key European markets. Take

your experience and put it to work! Your expertise in the

hospitality/MICE industry can be the basis of a new career that provides

a more flexible and rewarding work environment. You're the Boss at

ConferenceDirect!

As an associate, you develop a portfolio of new customers, while

building on existing relationships. You match your customers with a

worldwide, centralized referral system of properties and service

providers to meet their needs. You do business from your home, your own

office or wherever you can take a laptop, cell phone and the ability to

fax.

The ideal qualifications include experience in hotel sales, working for

a convention/tourist bureau, or a background as a meeting planner, PCO,

or DMC.

Please email: steve_morris@conferencedirect.com

www.conferencedirect.com

6. Supervisor – Event Planning and Operations; Franciscan Health System;

Tacoma, WA

Franciscan Health System (FHS) in Tacoma is currently seeking an Event

Planning and Operations Supervisor to oversee the coordination and

execution of multiple, complex and widely distributed education-related

special events, programs, conferences, classes and other group

activities to meet contractual obligations and quality customer service

standards, and to facilitate achievement of learning objectives for the

Franciscan Health System (FHS).

Responsibilities include:

-Oversight of logistics, operations and services approximately 1,000

events/classes conducted in external venues and on FHS campuses

– Negotiation of contracts and service agreements

– Development and administration of event-related budgets

– Supervision and evaluation of employees

– Planning and execution of joint education-related events with other

healthcare organizations

Required Qualification

Associate's degree in a related field, and four years of progressively

responsible related experience. Special Event Planner certification or

equivalent is strongly preferred. Current Washington State driver's

license required.

We offer excellent pay and benefits such as paid time off and tuition

reimbursement. Visit us at http://www.fhshealth.orgto apply online. We

are a tobacco-free and drug-free environment. EOE

7. Meetings Coordinator; American Academy of Child and Adolescent

Psychiatry; Washington, DC

The American Academy of Child and Adolescent Psychiatry (AACAP) is

seeking a Meetings Coordinator to work closely with the Assistant

Director of Meetings and Meetings Manager to plan and ensure the success

of the association's 3500-attendee Annual Meeting, three

100-400-attendee Spring Meetings, and fifty 10-30-attendee component

meetings.

The Meetings Coordinator is responsible for the administrative and

logistical support of all AACAP Meetings and AACAP's Local Arrangements

and Program Committees. Specific responsibilities include but are not

limited to: planning approximately 25 component meetings, which involves

working with hotel representatives and staff liaisons to find locations,

sign contracts, book hotel rooms, order food and beverage, coordinate

logistics with hotels, and rectify billing; coordinating the collection

of all speaker information for the Annual Meeting; performing basic

office support for the department (filing, photocopying,

sending/receiving faxes, responding to emails, answering phone calls,

scheduling conference calls, typing and formatting agendas and reports,

etc.); working with AACAP members and a variety of suppliers, including

hotels, convention and visitors bureaus, exhibit decorators, etc.;

creation and general editing of various departmental publications;

working in our Annual Meeting Access database to enter data and run

reports.

Required Qualification

Bachelors Degree required, preferably in hospitality, marketing, or

communications. Two years related work experience in meeting or event

planning a plus and experience working with a hotel is desired.

Candidate should possess strong attention to detail, the ability to

manage multiple projects and deadlines, excellent written and verbal

communication skills, and a hard-working, positive attitude. Must have a

proven ability to be organized, able to plan ahead to meet deadlines,

and able to work in a fast-paced environment. Solid computer skills are

required, especially in Word, Access, Excel, and PowerPoint; iMis and

Adobe Acrobat a plus. Some travel is required, including a week for the

Annual Meeting in October.

Email a cover letter, resume, and salary requirements to

jzeigenfus@aacap.org.

8. Director of Sales; Resort Destinations; Raleigh, NC

Resort Destinations was established in 1996. During the past eleven

years we have grown into a very solid and well respected meeting

planning and site selection company.

The individual we are looking for is a person with a selling style that

is aggressive yet gracious. More importantly we are seeking someone who

will be reflective of the reputation that we have spent years

cultivating.

We are willing to give the training, the tools and administrative

support needed for you to do your job.

The first responsibility will be New Business Development which will

include prospecting calls, generation of new leads and outside sales

calls. In addition, I would expect the candidate to become involved in

the community in an ongoing effort to network and build client

relationships.

Candidate must be self starter, well groomed, and possess a creative

mind which will aid in identifying new business opportunities.

I would like this person to take ownership of their sales and cultivate

long term relationships with our clients.

It would be extremely impressive it the candidate had an existing client

data base to bring to the position.

The candidate should have at a minimum an Associates Degree and at least

two years experience in the hospitality industry whether in hotel sales

and marketing, meeting planning or destination management.

Candidate must be willing to take a sales analysis test.

Education

Prefer college degree. Industry experience will be a consideration as

well.

Email Resume to

dvanevery@resortdestinations.net

or fax to 919-388-7081

9. Event Coordinator/Administrative Assistant; Confidential; Los

Angeles, CA

Prominent Brentwood firm specializing in Entertainment and Keynote

Speakers for corporate/private events requires Event

Coordinator/Administrative Assistant. Company has built a reputation for

providing high profile Keynote Speakers, Sports Personalities and

Headline Entertainers to Fortune 500 companies.

Minimum 2+ years in event planning as an Event

Coordinator/Administrative Assistant or equivalent position in the

special event industry; entertainment industry, incentive, conference or

tradeshow, destination management, or production experience. Candidate

must have the ability to prioritize multiple projects in a fast paced,

multi-faceted creative environment and work well under pressure.

Meticulous organization and research abilities, strong negotiations

experience and skills, and concise and effective verbal and written

communication are required. Ability to adapt to unforeseeable challenges

and opportunities every event presents. Interact with executive clients

and vendors.

Duties include:

– Event Coordination and administrative support

– Pre-Event Duties:

– Prepare proposals for clients

– Check on speaker/entertainment availability and fees

– Research speakers and talent requests

– Assist in the preparation of offer letters to both client and talent

– Assist in the creation of contracts for both talent and client

– Send material to client relating to the talent at their event

– Contracts Administration:

– Interface with accounting to make sure deposits and balances are paid

to talent

– Follow up with talent and accounting for additional expenses

– Make sure contracts have been signed and countersigned and sent back

to client/talent

– Event Advancement:

– Coordinate and participate in conference calls with client & talent

– Make sure event information is forwarded to client/talent

– Work with both client & talent to finalize logistics such as travel

itineraries, ground transportation, catering, a/v needs, production,

floor plans, timelines, sound checks, hotel rooms, parking, etc.

– Complete event information sheets for SME, client and talent

– Prepare event folder to go on-site

– Assist with the purchasing of books or CDs for client

– Act as liaison between client and talent

– On Site at Events:

– Walk the space and learn layout to escort talent properly

– Meet with client to review timeline and how event will run

– Arrange with client to have the talent¿s rooms pre-keyed

– Meet talent upon their arrival

– Review event with talent

– Make sure talent is where they need to be at the appropriate time

– Make sure all catering requirements are fulfilled and that dressing

rooms and speaker ready rooms are set up properly

– Assist with ad hoc duties while on-site

Please email Fred Meyer at fmeyer@smenet.com with your resume and cover

letter

10. Event Marketing Manager – Conferences & Events; Countrywide

Financial Corp.; Westlake Village, CA

Position Description

Manage and produce divisional events including conferences, trade shows,

sponsorships, client programs and other special projects as assigned.

Support Event Marketing upper management. Strategically develop and

manage events within budget, while meeting division's objectives.

Responsibilities

Strategically develop and manage value-added events and sponsorship

programs for CFC and business divisions to enhance corporate reputation

and govern spend enterprise-wide. Support Event Marketing upper

management. Skills needed include: self-direction, critical thinking and

initiative. Develop event campaigns to support divisional marketing

strategies that support customer, trade, business partner, and internal

marketing initiatives. Manage external providers of advertising, sales

support, point-of-sale merchandising, collateral media and production

services.

Required Qualification

5+ years of Marketing/Event Planning related experience including

conferences and trade shows. Experience managing budgets. ability to

travel and work independently, ability to manage multiple projects at

one time.

Education

College degree preferred. Industry training (i.e. meeting certificates,

CMP, etc.) a plus

Apply on our website @ http://www.countrywidecareers.com, search for job

#10030261 and apply.

11. Sales Associate; Kennedy Space Center Visitor Complex (DNPS);

Kennedy Space Center, FL

Corporate and Convention Marketing Sales Associate: Entry level position

that supports the events department. A unique opportunity to gain

experience in event sales and services.

Responsibilities

Processes corporate and convention ticket orders through telephone and

in-person contact. Qualifying inbound client leads. Generating event

proposals, contracts and BEO's. Execution, communication and supervision

of select meetings and events.

Required Qualification

Strong computer skills (VGS experience preferred), Excellent telephone

skills and the ability to multi-task. Recent college graduate with

experience in the hospitality / event management field preferred.

Education

College Degree Preferred

Interested candidates should email a current copy of their resume to

Craig Corwin. ccorwin@dncinc.com

12. Meeting Services Assistant; PRIME; Tamarac, FL

Meeting Services Assistant. This position assists the Meeting Services

Manager and liaisons with the Education, Production and Finance

Departments to achieve project and program objectives. Coordinates and

manages all aspects of multiple on-going medical education programs

(dinner meetings, lunch n learns, advisory boards, symposia, etc.). +200

events per year.

Responsibilities

– All basic event planning, logistical responsibilities including, but

not limited to food and beverage planning, transportation coordination,

audio-visual arrangements, travel planning and budget management.

– Communication with physicians and pharmacists on faculty bureau.

– Daily interaction with clients and vendors with a strong focus on

customer service.

– Collaborate with team members on multiple programs.

– Data entry, record-keeping and follow-up to ensure appropriate

coordination and tracking.

– Coordinate monthly staff lunches for employees and customer visits.

– Handle basic office responsibilities (i.e. phone reception duties,

faxes, shipping, research, etc.) as needed.

Required Qualification

Good communication, interpersonal, organizational and problem-solving

skills; proactive with a high level of initiative; ability to multitask

and handle stressful situations, meet tight deadlines and be flexible;

must be extremely detail-oriented. Must be a team player and understand

that position is in a support role for department. Strong PC skills

including proficiency in Microsoft Office, including Outlook, Word,

Excel, Access, PowerPoint. Fast paced company looking to hire

immediately.

Ability to manage a database is also a plus.

Education

The ideal candidate has associates degree or higher in related field,

and/or 2 or more years of verifiable experience in event planning.

Email Resumes to Holly Murray, Meeting Services Manager @

h.murray@primeinc.org or

fax to 954-718-6013. NO PHONE CALLS.

13. Scientific Sessions Coordinator; Heart Rhythm Society; Washington,

DC

Under the direction and supervision of the Manager, Scientific Sessions

and general supervision of the Director of Meetings, coordinates,

develops and maintains data bases for the scientific sessions for the

Annual Meeting. This includes day to day coordination and maintenance of

the invited speaker data base and invitation process. Also works with

manager to coordinate the abstract submission process, review and

scheduling processes, abstract- related awards and related electronic

products. This includes direct interaction with the Program Committee

chair, committee members and serves as primary day to day liaison with

invited faculty and abstract submitters. Works with related vendors on

invited speaker and abstract submission process. Also, assists Manager

and Director with logistical arrangements for scientific sessions and

other meeting specifications for the annual meeting and all other

courses.

.Develops and maintains invited speaker data bases. Creates scientific

sessions in Society's Oasis database product.

.Coordinates invited speaker invitation process, tracks responses and

coordinates all invited and non-invited speaker related communication.

.Tracks session sponsorship information in Oasis database.

.Assists Manager with production of meeting related publications,

including registration brochure, program book, program at a glance and

schedule at a glance.

.Manipulation and generation of data to produce faculty and session

reports. Export of data to excel and word to produce a variety of

reports.

.Maintains scientific session meeting room assignments in excel and

Oasis data base.

.Prepares meeting specifications and tracks room sets for scientific

sessions and other meeting rooms via Oasis session module.

.Coordinates related speaker handout material and on site distribution.

.Assists with coordination of audiovisual needs for annual meeting.

.Assists with training and supervision of convention bureau staff.

.Serves as a member of the on site logistics team, responsible for

meeting room checks.

.Recommends changes for improvement of processes and procedures related

to the faculty management.

.Provides general assistance to the Manager and Director as needed.

Requirements

2 – 3 years experience with an academic/medical society in the education

or meetings department; direct experience working with volunteers and

invited faculty; college degree preferred; proficient with excel, word,

PowerPoint and database tools; familiarity with Oasis and/or abstract

management tools; excellent customer service; ability to juggle multiple

tasks, meet deadlines and time management; ability to work independently

and prioritize; must be able to distance walk through convention

centers; must be able to do minimal lifting of boxes; ability to use

computer terminal for potentially long periods of time; travel 2 – 3

times a year and ability to work on weekends for committee meetings and

annual meeting; on occasion, there will be a need for overtime to meet

deadlines.

To apply for this position, please email your salary requirements, cover

letter and resume to jobs@hrsonline.org. In the subject line of the

email, please specify which job you are applying for.

For more information about the Heart Rhythm Society, please visit our

website at www.hrsonline.org.

14. Exposition Operations Manager; J. Spargo & Associates, Inc.;

Virginia

We have an opening for an experienced Exposition Operations Manager to

join our Trade Show Team.

Responsibilities Include:

Operations and logistics for 8-10 events each year

Working with exhibitors Assisting the selection of and coordinating with

show vendors

Working with venues

Assist in the overall look and feel of the event

Qualifications:

Minimum 3 years exposition operations experience

Excellent communication and interpersonal skills

The ability to work independently

College degree is a plus

Knowledge of Word, Excel, Access and Outlook

A2Z experience is a big plus

Compensation:

Competitive salary

Excellent benefits

About J. Spargo & Associates, Inc.:

J. Spargo & Associates, Inc. is a full service event management company

with a solid 30+ year history of providing clients with innovative,

attentive management and sales services, nationally and internationally.

For more information, visit www.jspargo.com.

TradeshowWeek recently named J. Spargo & Associates, Inc. to the list of

“Top 10 Show Management Companies in North America”.

Please fax resume with salary history to 703-818-9177 attn: HR manager

or email jsajobs@jspargo.com.

15. Tradeshow Operations Coordinator; National Association of Home

Builders; Washington, DC

http://asi.careerhq.org/jobdetail.cfm?job=2579404&keywords=&ref=1

16. Director of Sales; Sheraton Erie – White Lodging; Erie, PA

http://careers.hsmai.org/jobdetail.cfm?job=2580457&keywords=&ref=1

17. Sales Account Manager; Crystal Inn; Aurora, CO

http://careers.hsmai.org/jobdetail.cfm?job=2580578&keywords=&ref=1

18. Sales Account Manager; CrystalInns; Salt Lake City, UT

http://careers.hsmai.org/jobdetail.cfm?job=2580588&keywords=&ref=1

19. Manager of Group Services; Denihan Hospitality Group; New York, NY

http://careers.hsmai.org/jobdetail.cfm?job=2578708&keywords=&ref=1

20. Director of Sales & Marketing; Best Western & Days Inn – Cocoa

Beach; Cocoa Beach, FL

http://careers.hsmai.org/jobdetail.cfm?job=2578336&keywords=&ref=1

21. Program Manager; Confidential; Schaumburg, IL

http://careers.ises.com/c/job.cfm?site_id=553&jb=1080848

22. Education Meeting Planner; California Hospital Association;

Sacramento, CA

Duties include site prospecting and selection, contract negotiation and

analysis, managing event expenses to budget, on-site meeting management,

sponsor/exhibitor solicitation and coordination. Requires 3+ years prior

meeting planner experience, preferably in a trade association; excellent

customer service and organization skills; ability to work independently

and to handle multiple projects simultaneously. CMP preferred. Great pay

and benefits; excellent work environment. To apply, submit resume, cover

and salary requirement to jobs@calhealth.org. EOE.

23. Recruitment Events & Marketing Coordinator; CHW-Catholic Healthcare

West; San Francisco, CA

http://careers.ises.com/c/job.cfm?site_id=553&jb=1266108

24. Chef de Partie; Silvertip Resort; Canmore, Alberta, Canada

http://careers.ises.com/c/job.cfm?site_id=553&jb=1306399

25. Director of Special Events (Fundraising Professional); Cystic

Fibrosis Foundation; Sausalito, CA

*Work towards achieving a “life enhancing” mission

*Great benefits including 3 wks vac, medical, dental, 401k, others!

*Team oriented, friendly and energetic environment

Cystic Fibrosis Foundation is looking for an ambitious and

results-oriented events director, to work in our high energy, cheerful

Northern California office, based in Sausalito. This position will

primarily manage several of our signature black tie gala events and golf

tournament. The ideal candidate will possess excellent communication

skills; a proven track record of sales experience and the ability to

maximize fund-raising opportunities to achieve goals. Prior success in

the ability to develop a presence in local communities, through

volunteer recruitment and development. The position requires networking

with and soliciting new corporate relationships in the Bay Area and

throughout much of Northern California areas for assigned events. Must

be able to comfortably manage top tier volunteers and corporate

contacts. Candidates should also possess 2-5 years of successful and

progressive experience in sales or fund-raising. Social fundraising and

golf experience desirable.

EOE Please submit resume, cover letter and salary history directly to

our website at: http://www.cff.org/ under Employment Opportunities.

To apply, click on link below or copy and paste to browser:

http://www.prohire.com/candidates/default.cfm?szWID=10906&szCID=49079

26. Events and Meeting Services Associate; KPMG LLP; Houston, TX

http://careers.ises.com/c/job.cfm?site_id=553&jb=1600320

27. Special Event Manager; Catholic Charities; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23741486&jobSummaryIndex=1&agentID=

28. Education Programs Planner (Meeting Planner); U.S. Green Building

Council; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=22795666&jobSummaryIndex=49&agentID=

29. Program Assistant-Annual Meeting; American Society of Clinical

Oncology; Alexandria, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23571011&jobSummaryIndex=54&agentID=

30. Assistant Director, Meeting and Conference Management; Association

of American Medical Colleges; Washington, DC

The Assistant Director, Meeting and Conference Management, will have

primary supervisory responsibility for a small team of meeting planners.

Key responsibilities include supporting staff commitment to outstanding

customer service, weekly staff meetings, balancing workload among team

members, and identifying staff professional development opportunities.

The Assistant Director will handle site selection and contract

negotiation for 20+ meetings a year, and provide full logistical support

for 2-3 meetings a year.

3-5 years of industry experience in meeting planning required;

Bachelor's degree preferred. Nonprofit/Association experience strongly

preferred. Supervisory/management experience preferred; however,

applicants with demonstrated leadership capability will also be

considered. Strong communication and organizational skills a must.

Significant travel required.

To apply, send resume and cover letter referencing 'HR1321 – Assistant

Director, Meeting and Conference Management' to recruitment@aamc.org or

fax (202) 862-6212. We value a diverse workforce.

Contact: Warren White

Fax: 202-862-6212

recruitment@aamc.org

31. Meeting Planner; University HealthSystem Consortium; Oak Brook, IL

The University HealthSystem Consortium, an alliance of over 97 academic

health centers, has an opening for a Meeting Planner in the Travel and

Meetings Program of the Administration department. This position will

support the Travel and Meetings Program by locating appropriate meeting

space and signing hotel contracts for approximately 40 meetings each

year. This position provides meeting planning assistance and serves as

the lead meeting planner for UHC conferences and special events as

assigned by the Travel and Meetings Program Manager. The Meeting

Planner serves as the UHC representative to the major hotel companies in

the Chicago area. This position is also the business owner for the

Meeting Registration System (Iplan). The successful candidate will have

a college degree or equivalent work experience and a minimum of 5 years'

experience in meeting planning with negotiating experience. The ideal

candidate will have significant experience in the travel and meeting

industry; excellent communication, people and organizational skills; and

experience with the MS Suite. Certified Meeting Professional (CMP)

preferred. UHC was named to the companies that care honor roll for the

fourth consecutive year in 2007 and was also noted for training

excellence in Chicago Magazine's 25 best places to work 2004 issue. To

apply for this position, please go to http://www.uhc.edu and click on

“about UHC” and then click on “employment opportunities”. L. Richards,

Human Resources, University HealthSystem Consortium, 2001 Spring Road,

Suite 700, Oak Brook, IL 60523, FAX: 630/954-4730

Contact: Lori Richards

Phone: 630/954-4718

Fax: 630/954-4730

richards@uhc.edu

http://www.uhc.edu

32. Director, Scientific Sessions; Heart Rhythm Society; Washington, DC

General Description

Under the direct supervision of the Vice President Meetings, directs all

activities related to the production of the Scientific Program for the

Annual Scientific Sessions, related publications and post meeting

electronic and enduring products. Oversees, develops and prepares all

processes and guidelines for invited speaker management and abstract

management process. This includes ~ 3,000 abstract submissions, 250

abstract reviewers, 800 invited faculty and 250 invited sessions with

nearly 8,000 scientific attendees. Serves as the primary liaison for

and directs abstract vendor. Serves as the primary liaison for the

Annual Meeting Chair, Abstract Chair and Scientific Sessions Committee

on programmatic issues. Prepares competitive analysis for the

scientific sessions, leads the committee and task forces in the design

of educational content for the Annual Meeting. Develops budgets for

related publications, abstract management, program committee and invited

faculty. Management responsibility and accountability for the

successful planning and execution of Society's Annual Scientific

Sessions program. Works with other internal and external customers and

provides necessary program information for marketing, development and

production of electronic and enduring education products.

Essential Responsibilities

* Serves as primary liaison for the Chair, Scientific Sessions,

Abstract Chair, and Program Committee, related task forces and

sub-committees. Develops committee related communication and meeting

materials.

* Serves as primary liaison with and directs the Society's abstract

management vendor. Oversees and directs abstract submission, grading,

scheduling, invited speaker, abstracts-on-line, and data entry

processes. Responsible for testing and quality control. Works with

vendor to develop and manage timelines for related activities.

* Directs production process of Session Highlights CD-ROM, other

electronic post meeting products and works with Annual Meeting Chair to

select sessions to be featured.

* Ensures quality of and consistent communication with the Society's

invited faculty, abstract presenters and vendor partners.

* Directs and manages the production process for scientific sessions

publications including, final program book, small program book, calendar

cards, program grid and abstract book.

* Reviews and updates abstract and invited speaker policies and

procedures. Researches and analyzes trends in cardiology based

meetings.

* Analyzes and maintains abstract and invited speaker history.

* Prepares RFP's and manages RFP process for abstract and invited

faculty management.

* Maintains abstract contract files and documentation.

* Directs publication process for Heart Rhythm Society Journal

(abstract supplement), large program book, small program book and

meeting day at a glance. Develops publications specifications for all

products with abstract vendor.

* Prepares budgets for abstract related services and vendors.

* Reviews and codes major abstract and faculty invoices, analyzes

expenses for all program meetings for review by the Vice President.

* Serves as the primary liaison for the Young Investigator Awards

Committee and manages the YIA competition.

* Directs and manages award process for other abstract related

awards.

* Supervises, trains and manages workflow of one coordinator.

Manages on site temporary staff/room monitors and on-site speaker

related issues and speaker registration process.

* Oversees audio and session capture vendor, on-site A/V needs and

production of scientific session signage.

* Works with Education Dept., Manager CME on accreditation matters

and assist with documentation process for Annual Scientific Sessions.

Requirements

Education & Experience:

– Related degree and five – seven years professional

experience in the management of medical meeting scientific sessions.

– Direct experience is the successful execution of

scientific sessions, related publications and electronic products.

Skills:

– Proficient with abstract management software.

– Proficient with excel and related Microsoft office

products.

– Excellent customer service.

– Ability to juggle multiple tasks, detailed

oriented and ability to meet and manage deadlines.

– Ability to work independently and prioritize.

– Ability to direct and manage vendors.

– Working knowledge of ACCME requirements and

guidelines.

Physical Requirements:

– Must be able to distance walk through convention

centers.

– Must be able to work long hours including early

morning and late evenings during conferences.

– Must be able to do minimal lifting of boxes.

– Ability to use computer terminal for potentially

long periods of time.

Conditions:

– Travel 3 – 4 times per year and ability to work on

weekends as necessary.

Key Internal and external relationships:

Internal Departments include: Education, Marketing, Finance

External Vendors: Abstract Vendor, A/V, Audio/Conference Capture,

Printers, Elsiever', and other related vendors

Contact: Dana Pinkney

Phone: 202-464-3400

jobs@hrsonline.org

http://www.hrsonline.org

33. Meeting Planner; AGS; Washington, DC

International association management company is looking for a meeting

planner with a minimum of three years experience. Responsibilities

include contract negotiation, budgeting, and working with CVB's. The

selected candidate will work closely with a senior meeting planner and

assistant meeting planner as well as association client managers, to

plan and organize a broad range of domestic and international events

from our North American headquarters in Washington, DC

Responsibilities

Planning for 65 -70 annual workshops with 25-30 attendees and 5-7

conferences with 150-400 attendees

Contract negotiations

Budgeting

Working with CVB's

Managing assistant meeting planner responsible for BOE's, speaker

conformation, etc.

Required Qualification

Three years previous experience in the industry

Bachelors' degree

Email resume and cover letter to l.denham@agshq.com

34. Systems Specialist; The Meeting Manager; San Diego, CA

Position Description

Assist in daily sales management and manages technology functions. Work

with Account Managers and Account Executives to compile and maintain

vendor and venue products in company wide database. Oversee the

development and implementation of customized database. Ensure accurate

data entry and pricing in database for sales proposals.

Research and implement methods to adapt all software to daily operations

for all departments and provide technical and application support to San

Diego, Orange County, Los Angeles and Palm Desert offices. Provide needs

analysis, design input, quality assurance testing, and training. Work

directly with Database Engineer to complete custom database application

with full implementation procedures including new modules, writing of

manual, training of existing/new employees, and quality control/testing.

Develop an appropriate level of understanding of the destination

management and hospitality industry and how the database can best match

the company and client needs.

Collect and research vendor information including photos and venue

write-ups

Responsibilities

– Application support, training and troubleshooting.

-Windows XP Professional

-Microsoft Office Excel and Outlook 2003

-Microsoft Access 2003 SQL Backend

– Production Support

– Standardize forms and templates including development of write-ups and

descriptions used for proposals.

– Maintain database and provide user-friendly output.

– Ensure that reference materials and training manuals are updated and

disseminated to entire company.

– Enter all new supplier products and pricing and continually update

database items to reflect most current information.

– Collect and organize vendor, entertainment and supplier information

and photos needed to support sales and client needs.

System questions and concerns are addressed in a timely and helpful

manner.

– System problems are accurately tracked and reported in timely manner.

– Submit database changes per instruction provided by Account Managers

in order to appropriately manage database functions.

– Workload is prioritized to meet deadlines and to minimize downtime for

individuals or office.

– Customized database is designed to TMM specifications and is

thoroughly tested to minimize downtime.

– Positive relationships are maintained with all vendors.

– Assist with other company duties as needed.

Required Qualification

Understand how databases work. Have small bit of sales background.

Send resume to wjv@mmgr.com

35. Hotels Coordinator – Events & Attractions; National Basketball

Association; Secaucus, NY

Individual will assist in the overall planning and management of hotel

services.

Responsibilities

– Learn, input and update of hotel event information into Event

Management System

– Create hotel specifications for meeting space and sleeping room needs

for NBA/WNBA meetings

– Research and locate viable meeting site options

– Interact via verbal and written presentation to both internal and

external entities relating to hotel specifications

– Plan and execute NBA/WNBA meetings

Secondary Responsibilities

– Provide on-site meeting support

– Assist in evaluation of potential sites for future NBA/WNBA events

– Assist in developing and maintaining hotel relationships worldwide

– Participate in various components of NBA events and special projects

Required Qualification

– Proficient in Microsoft Word, Excel

– Knowledge of Lotus Notes and Visio a plus

– Knowledge of hotel event planning

– Hotel experience a plus

– 4-year degree; background in hotel event management a plus

If you are interested in applying for this position, please log onto our

website at http://www.nba.com/careers – click on league opportunities

and submit your resume and cover to job#1015.

36. Event Coordinator; The Aerospace Corporation; El Segundo, CA

Motivated, organized, and detail oriented events professional will be

responsible for coordinating both onsite and offsite internal events

including; CEO's Reports to Employees, Aerospace President's Reviews,

management meetings, executive retirements, awards ceremonies and

dinners, anniversaries, executive offsite meetings, corporate tours,

Civil and Commercial new business meetings, high-level government and

industry executive visits, and other activities.

Additional responsibilities include maintaining the corporate calendar,

renewing corporate memberships, and coordinating corporate sponsorship

activities and payments. Work with procurement on promotional items

directly related to events and serve as back-up support for conferences

and specific external events, as well as for the online conference

registration system. Selected candidate will assess staffing

requirements and create schedules for both onsite and offsite events,

which will include creating organized, detailed instructions and a

workflow schedule for the team. Prepare correspondence, work with

business manager to outline and track budgets for corporate events and

sponsorships. Coordinate with facilities, catering, security, audio

visual, graphics, and marketing departments. Coordinate with external

vendors as needed

Required Qualification

Display exceptional organizational skills with an ability to handle

multiple assignments in a fast-paced environment. Thrive on an

environment with tight deadlines and uncertainties. The ability to use

good judgment, generate effective solutions quickly, and raise issues to

management as necessary. The ability to work effectively in a diverse

environment, possess a thorough understanding of corporate policies and

practices and the ability to communicate and outline detailed

information effectively both in writing and verbally. A high level of

professionalism, diplomacy and respect for business protocol is

paramount. Possess job experience in database and spreadsheet

manipulation for creating comprehensive reports and reference material

for management reports. Must possess excellent interpersonal and

communication skills, with the ability to interface in multiple facets

of the corporate environment; from staff members to executives.

Experience in the application of concepts, practices and procedures

within the meeting industry is desired. Strong written and verbal

communication skills and background in business finance is a plus.

Business travel is required. Extended work hours may be necessary. Must

be flexible to fill in as needed within the Conferences and Events

department.

Education

Requires a bachelor's degree and three to five years of experience in

field or related field or an equivalent combination of education and

experience. Work history of at least four years high-level event

planning.

To apply, please email your cover letter, resume and salary history to

Billie.C.Jones@aero.org

37. Meetings and Membership Coordinator; The Roberts Group, LLC;

Washington, DC

http://asi.careerhq.org/jobdetail.cfm?job=2581082&keywords=&ref=1

38. Marketing Coordinator; Beverly Hills Conference & Visitors Bureau;

Beverly Hills, CA

Responsibilities:

Provide overall support for CVB team and function as direct assistant to

CVB director. Assist with development & implementation of annual program

of work. Serve as day-to-day liaison with ad agency to oversee CVB ad

campaign. Coordinate sales missions, trade shows and familiarization

trips.

Qualifications:

Ideal candidate will have knowledge of the principles and practices of

the tourism/hospitality industry along with minimum two years related

experience. Candidate must be computer literate with strong proficiency

in MS Word, Excel, Outlook and PowerPoint. College graduate preferred.

Compensation:

Commensurate with qualifications and experience. Competitive benefits

package including medical, dental, 401K and vacation.

Contact:

Kathryn Smits

Beverly Hills Conference & Visitors Bureau

239 S. Beverly Drive

Beverly Hills, CA 90212

310–248-1020 (fax)

biz@beverlyhillsbehere.com

http://www.lovebeverlyhills.org

39. President/CEO; Bakersfield Area Visitors and Convention Bureau;

Bakersfield, CA

The area requires an organized community leader and effective

communication to develop strategic marketing and advertising plans and

coordinate available resources. Responsible to market the greater

Bakersfield area directly through coalitions, manage and enhance state

and local government and membership funding, identify and act on

opportunities to grow programs and activities. High community visibility

and potential support.

Successful candidate has demonstrated experience in hospitality and/or

tourism management, strategic marketing and sales and documented record

of leadership with strong interpersonal skills.

Compensation:

Commensurate with experience

Contact:

Jim Carra

SearchWide

109 S Union

Traverse City, MI 49684

carra@searchwide.com

http://ww.searchwide.com

40. Marketing Manager; Newport Beach CVB; Newport Beach, CA

Responsibilities:

. Co-coordinate FAMS, press releases, story pitches.

. Creative development, placement of ads. Development, writing

advertorial.

. Visitor, Meeting Planner & Map Guides, direct mail, newsletters,

brochures, promo videos, b-roll.

. Support to city's marketing campaign

. Month-end Marketing/PR report; partner & bi-monthly media newsletter.

. Oversee website

Qualifications:

. Communications Degree, advertising or marketing-related field

. Manage publicity/ marketing.

. Strong communication, writing, editing, design skills.

. Meet deadlines

. Computer excellence

. Newport Beach knowledge.

. Contacts local/ national press/media representatives.

Compensation:

With experience

Contact:

Loretta Walker

Newport Beach CVB

110 Newport Center Drive, Suite 120

Newport Beach, CA 92660

949-467-2741 (phone)

949-719-6109 (fax)

loretta@nbcvb.com

41. National Sales Manager; Providence Warwick Convention & Visitors

Bureau; Providence, RI

Responsibilities:

Manage the development, coordination & implementation of sales

strategies to identify, solicit, sell and promote Greater Providence RI

in specified geographic territory and/or to particular special interest

group, as a destination of choice for meetings, conventions and events.

Qualifications:

BA in hotel/restaurant/sales management/business or related field and

3-5 years sales/marketing experience. Strong understanding of the

meeting industry. Must be willing to travel. Knowledge of D3000 a plus.

Compensation:

Excellent and comprehensive benefit package and salary commensurate with

experience and qualifications.

Contact:

Neil Schriever

Providence Warwick Convention and Visitors Bureau

144 Westminster Street

Providence, Rhode Island 02903

401-456-0200 (phone)

401-274-2069 (fax)

Brendajd15@cox.net

42. President; Saratoga Convention & Tourism Bureau; Saratoga Springs,

NY

To view the full job description, please visit

http://www.discoversaratoga.org/newsletter/president/jobdescription.htm

Contact:

Chairperson of Search Committee

SCTB

60 Railroad Place, Suite100

Saratoga Springs, NY 12866

518.584.1531 (phone)

Saratoga Convention and Tourism Bureau

43. Convention Sales Manager; Oklahoma City Convention and Visitors

Bureau; Oklahoma City, OK

Primary responsibilities include identifying prospective leads and

preparing proposals for groups interested in meetings, conventions and

trade shows in Oklahoma City.

Qualifications:

BS in Marketing, Public Relations, Business or Destination Management.

3-5 years experience in industry -prior CVB experience preferred. Self

starter with excellent communication skills. Reliable transportation

with valid driver's license. Must be willing to travel as required.

Compensation:

Commensurate with skills and experience.

Contact:

Karen Springer

Greater OKC Chamber / OKC Convention and Visitors

123 Park Avenue

Oklahoma City, Oklahoma 73102

4052978900 (phone)

4052978986 (fax)

kspringer@okcchamber.com

44. Sales Manager Destinations North America; SiteVisit Limited;

Portsmouth, NH

Responsibilities:

Manage N. American sales, Create & execute an approved sales action plan

for the defined sales region. Provide sales activity against plan. Build

customer relationships. Continuously seek out strategic opportunities

for new business. Network for new business through industry association

memberships,

Qualifications:

Candidates should have positive, forward thinking attitude and dedicated

to succeed. Be resilient and creative and hold excellent interpersonal

skills. Candidates should Ideally have accountable and appropriate work

experience in promoting destinations (CVB's), tourism organizations,

hospitality and or hotel sector in a sales or related promotional role.

Compensation:

negotiable

Contact:

John Burley

SiteVisit Limited

195 New Hampshire Ave

Suite 255

Portsmouth, New Hampshire 03801

603-610-1600 (phone)

Jburley@sitevisit.com

http://www.sitevisit.com

45. Tourism Sales Manager; Austin Convention & Visitors Bureau; Austin,

TX

Responsibilities:

Develop working relationships w/tour operators. Host fam tours, sales

missions & sales meetings. Maintain & update database of tour

operators/sales records. Other duties as assigned.

Qualifications:

Tourism & outside sales experience. Knowledge of Austin & tourism

industry. Ability to travel. Extensive computer skills. Marketing, PR or

related degree preferred; may substitute yrs of work experience for yrs

of higher education on 1 to 1 basis.

Compensation:

Salary dependent upon experience. Cover letter & resume to

cnale@austintexas.org no later than June 15, 2007.

Contact:

Cindy Nale

Austin Convention & Visitors Bureau

301 Congress, Suite 200

Austin, Texas 78701

512/583-7207 (phone)

512/583-7307 (fax)

cnale@austintexas.org

http://www.austintexas.org

46. Executive Director of Marketing; Reno Sparks CVA; Reno, NV

The Reno Sparks CVA is looking for an Executive Director of Marketing.

This executive level position is responsible for planning, developing

and implementing the Reno Sparks Convention & Visitor's Authority's

marketing plan, along with over site of communications and Public

Relations.

Qualifications:

Bachelor's degree with emphasis in Marketing (preferred), along with a

minimum five years of responsible experience in pure marketing for a

hospitality entity.

Compensation:

Excellent compensation in a wonderful destination.

Contact:

Craig Molitor

SearchWide

109 S Union St

Traverse City, MI 49684

molitor@searchwide.com

SearchWide

47. Event Staff and Set-up Crew; Fun Productions; Denver, CO

http://careers.ises.com/c/job.cfm?site_id=553&jb=1659291

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