Hospitality and Event Planning Network (HEPN)
4 June 2007
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Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.
Here's how to participate: Send any issue or job opportunity to
sonjahepn@comcast.net and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information. We also like to hear if you got a
job as a result of this network!
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http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.
Issues from November 27 onward are also posted at
http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up
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Neither Topica nor I rents, sells, or gives out your information on this
list.
This week's edition includes:
*** The Short Self-Pitch (SSP)
*** Survey on Latin America
1. Convention and Meetings Registrar; The Wine & Spirits Wholesalers of
America, Inc.; Washington, DC
2. Convention Sales Manager; Spokane Regional Convention and Visitors
Bureau; Spokane, WA
3. Event Manager; Abbott; North Chicago, IL
4. Staff Assistant (Meeting Planner); United States Conference of
Catholic Bishops; Washington, DC
5. Account Manager; ConferenceDirect – International; London, United
Kingdom
6. Supervisor – Event Planning and Operations; Franciscan Health System;
Tacoma, WA
7. Meetings Coordinator; American Academy of Child and Adolescent
Psychiatry; Washington, DC
8. Director of Sales; Resort Destinations; Raleigh, NC
9. Event Coordinator/Administrative Assistant; Confidential; Los
Angeles, CA
10. Event Marketing Manager – Conferences & Events; Countrywide
Financial Corp.; Westlake Village, CA
11. Sales Associate; Kennedy Space Center Visitor Complex (DNPS);
Kennedy Space Center, FL
12. Meeting Services Assistant; PRIME; Tamarac, FL
13. Scientific Sessions Coordinator; Heart Rhythm Society; Washington,
DC
14. Exposition Operations Manager; J. Spargo & Associates, Inc.;
Virginia
15. Tradeshow Operations Coordinator; National Association of Home
Builders; Washington, DC
16. Director of Sales; Sheraton Erie – White Lodging; Erie, PA
17. Sales Account Manager; Crystal Inn; Aurora, CO
18. Sales Account Manager; CrystalInns; Salt Lake City, UT
19. Manager of Group Services; Denihan Hospitality Group; New York, NY
20. Director of Sales & Marketing; Best Western & Days Inn – Cocoa
Beach; Cocoa Beach, FL
21. Program Manager; Confidential; Schaumburg, IL
22. Education Meeting Planner; California Hospital Association;
Sacramento, CA
23. Recruitment Events & Marketing Coordinator; CHW-Catholic Healthcare
West; San Francisco, CA
24. Chef de Partie; Silvertip Resort; Canmore, Alberta, Canada
25. Director of Special Events (Fundraising Professional); Cystic
Fibrosis Foundation; Sausalito, CA
26. Events and Meeting Services Associate; KPMG LLP; Houston, TX
27. Special Event Manager; Catholic Charities; Washington, DC
28. Education Programs Planner (Meeting Planner); U.S. Green Building
Council; Washington, DC
29. Program Assistant-Annual Meeting; American Society of Clinical
Oncology; Alexandria, VA
30. Assistant Director, Meeting and Conference Management; Association
of American Medical Colleges; Washington, DC
31. Meeting Planner; University HealthSystem Consortium; Oak Brook, IL
32. Director, Scientific Sessions; Heart Rhythm Society; Washington, DC
33. Meeting Planner; AGS; Washington, DC
34. Systems Specialist; The Meeting Manager; San Diego, CA
35. Hotels Coordinator – Events & Attractions; National Basketball
Association; Secaucus, NY
36. Event Coordinator; The Aerospace Corporation; El Segundo, CA
37. Meetings and Membership Coordinator; The Roberts Group, LLC;
Washington, DC
38. Marketing Coordinator; Beverly Hills Conference & Visitors Bureau;
Beverly Hills, CA
39. President/CEO; Bakersfield Area Visitors and Convention Bureau;
Bakersfield, CA
40. Marketing Manager; Newport Beach CVB; Newport Beach, CA
41. National Sales Manager; Providence Warwick Convention & Visitors
Bureau; Providence, RI
42. President; Saratoga Convention & Tourism Bureau; Saratoga Springs,
NY
43. Convention Sales Manager; Oklahoma City Convention and Visitors
Bureau; Oklahoma City, OK
44. Sales Manager Destinations North America; SiteVisit Limited;
Portsmouth, NH
45. Tourism Sales Manager; Austin Convention & Visitors Bureau; Austin,
TX
46. Executive Director of Marketing; Reno Sparks CVA; Reno, NV
47. Event Staff and Set-up Crew; Fun Productions; Denver, CO
************* The Short Self-Pitch (SSP) *********************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
*******Survey on Latin America*******
Dear Colleague,
I am conducting a brief survey in regards to planner's perspectives on
Latin America as a destination for meetings/incentives/events. I have
developed a very simple, very short (8 question) survey to gather some
important data which I will be using in future conference presentations.
This email has been sent to planners with whom I have been in contact
with in the past and not just a wide open list. Please feel free to
pass it on to any of your colleagues only if you feel they might be
interested in taking the survey (just as long as they are
meeting/event/incentive industry related. planners or suppliers are
welcome!).
The survey is open for anyone in the meetings/incentives/events
industries to take. This is not geared towards people who are
specifically considering Latin America or have been there in the past.
I am looking for open opinions and perceptions as you will see in the
survey questions. If you have been, if you are planning on going, or
even if you have no plans to head down there, I am looking for your
professional viewpoint. Please take the time to fill this out and at
the end there is a special thank you for everyone who takes it!
The survey can be found here: http://www.gmeetings.net/latam.html
Thanks!
-Eli
Eli Gorin, CMP * gMeetings, Inc.
A Meeting Management Boutique
21304 West Dixie Highway, Aventura, FL 33180
(P) 305-735-8375 * (F) 305-479-2120 * (C) 786-325-1782
eli@gmeetings.net * http://www.gmeetings.net
*********
1. Convention and Meetings Registrar; The Wine & Spirits Wholesalers of
America, Inc.; Washington, DC
WSWA is seeking a Convention and Meetings Registrar for its office in
downtown DC.
This position will manage the registration and housing process for all
meetings and the annual convention. Responsibilities include acting as
the point of contact for all attendee registration questions, entering
all faxed or mailed registrations into the database, reviewing all
on-line registrations for accuracy, and processing invoices and refunds.
This position also acts as the point person with the hotel rooming
contacts, and collects and processes all room and suite requests,
changes, and cancellations, and assists with sponsorship solicitation,
and exhibit hall logistics.
Other tasks include answering the convention hotline, managing shipments
to and from meetings, obtaining and managing temporary help at the
annual convention, generating reports, maintaining historical files, and
other convention and meetings related duties as assigned.
Limited travel is required for this position as well as working some
overtime during peak convention season.
Candidates must be proficient in MS Office (Word, Excel, PowerPoint, and
Outlook). Association Management database experience preferred. Must
have strong computer aptitude. Must be detail-oriented, possess strong
written and verbal communication skills, and be able to multi-task.
Salary is mid $30's depending upon experience. Full-time position; hours
9-5:30pm with excellent benefits package. Please send resume and cover
letter to resumes@wswa.org.
2. Convention Sales Manager; Spokane Regional Convention and Visitors
Bureau; Spokane, WA
The Convention Sales Manager will be responsible for lead generation,
qualification and solicitation of specific convention markets throughout
the U.S. as designated by the Vice President/Director of Convention
Sales and Services through personal sales calls, telemarketing, direct
mail, electronic media, and tradeshow involvement. He/She shall also be
responsible for public relations activities involving local
hotels/motels, facilities, city officials, local media, meeting
planners, and other related representatives.
BA/BS with an emphasis in marketing or sales, and/or at least three
years of demonstrated sales success in a hotel or convention bureau, or
at least three years of experience as a meeting planner for a state,
regional, or national association or corporation. Must possess good
communication and public presentation skills, proven ability to work
with a diverse group of individuals and groups, high energy/stamina
level, goal-oriented.
Applicants may pick up an application packet from the Spokane Regional
CVB, 801 W Riverside Ave., Suite 301 or, visit
http://www.visitspokane.com/ (jobs are listed in the “Home/Employment”
section). Please fill out all forms, attach a current resume and return
the completed packet to Attn: Administrative Manager, Spokane Regional
CVB, 801 W Riverside Ave., Suite 301, Spokane, WA 99201 by 5 p.m. on
Friday, June 22, 2007. Please no phone calls. Spokane Regional CVB is
an Equal Opportunity Employer.
Fax: 509-623-1297
http://www.visitspokane.com/home/employment
3. Event Manager; Abbott; North Chicago, IL
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=1631679
4. Staff Assistant (Meeting Planner); United States Conference of
Catholic Bishops; Washington, DC
The Staff Assistant will provide assistance to the centralized meeting &
event services office in all facets of Conference meetings, including
General and Administrative Committee meetings, standing and ad hoc
committee meetings, special events, annual gatherings, etc. The
candidate will provide primary on-site support for the National Advisory
Council. Skills required: strong administrative, coordination, and PC
skills, general management, communications, hospitality. Undergraduate
Degree and/or 2-3 years of related experience preferred.
Phone: 202 541-3000
Fax: 202 541-3412
resumes@usccb.org
5. Account Manager; ConferenceDirect – International; London, United
Kingdom
ConferenceDirect is one of the fastest growing meetings solution
companies in the industry. Why? Because we deliver value, saving our
clients time and money. Last year alone, ConferenceDirect placed over
4300 events worldwide on behalf of our customers…with year over year
growth in room nights booked a stunning 41%!
We are in the process of expanding our Associate base outside North
America, focused currently on recruitment in key European markets. Take
your experience and put it to work! Your expertise in the
hospitality/MICE industry can be the basis of a new career that provides
a more flexible and rewarding work environment. You're the Boss at
ConferenceDirect!
As an associate, you develop a portfolio of new customers, while
building on existing relationships. You match your customers with a
worldwide, centralized referral system of properties and service
providers to meet their needs. You do business from your home, your own
office or wherever you can take a laptop, cell phone and the ability to
fax.
The ideal qualifications include experience in hotel sales, working for
a convention/tourist bureau, or a background as a meeting planner, PCO,
or DMC.
Please email: steve_morris@conferencedirect.com
www.conferencedirect.com
6. Supervisor – Event Planning and Operations; Franciscan Health System;
Tacoma, WA
Franciscan Health System (FHS) in Tacoma is currently seeking an Event
Planning and Operations Supervisor to oversee the coordination and
execution of multiple, complex and widely distributed education-related
special events, programs, conferences, classes and other group
activities to meet contractual obligations and quality customer service
standards, and to facilitate achievement of learning objectives for the
Franciscan Health System (FHS).
Responsibilities include:
-Oversight of logistics, operations and services approximately 1,000
events/classes conducted in external venues and on FHS campuses
– Negotiation of contracts and service agreements
– Development and administration of event-related budgets
– Supervision and evaluation of employees
– Planning and execution of joint education-related events with other
healthcare organizations
Required Qualification
Associate's degree in a related field, and four years of progressively
responsible related experience. Special Event Planner certification or
equivalent is strongly preferred. Current Washington State driver's
license required.
We offer excellent pay and benefits such as paid time off and tuition
reimbursement. Visit us at http://www.fhshealth.orgto apply online. We
are a tobacco-free and drug-free environment. EOE
7. Meetings Coordinator; American Academy of Child and Adolescent
Psychiatry; Washington, DC
The American Academy of Child and Adolescent Psychiatry (AACAP) is
seeking a Meetings Coordinator to work closely with the Assistant
Director of Meetings and Meetings Manager to plan and ensure the success
of the association's 3500-attendee Annual Meeting, three
100-400-attendee Spring Meetings, and fifty 10-30-attendee component
meetings.
The Meetings Coordinator is responsible for the administrative and
logistical support of all AACAP Meetings and AACAP's Local Arrangements
and Program Committees. Specific responsibilities include but are not
limited to: planning approximately 25 component meetings, which involves
working with hotel representatives and staff liaisons to find locations,
sign contracts, book hotel rooms, order food and beverage, coordinate
logistics with hotels, and rectify billing; coordinating the collection
of all speaker information for the Annual Meeting; performing basic
office support for the department (filing, photocopying,
sending/receiving faxes, responding to emails, answering phone calls,
scheduling conference calls, typing and formatting agendas and reports,
etc.); working with AACAP members and a variety of suppliers, including
hotels, convention and visitors bureaus, exhibit decorators, etc.;
creation and general editing of various departmental publications;
working in our Annual Meeting Access database to enter data and run
reports.
Required Qualification
Bachelors Degree required, preferably in hospitality, marketing, or
communications. Two years related work experience in meeting or event
planning a plus and experience working with a hotel is desired.
Candidate should possess strong attention to detail, the ability to
manage multiple projects and deadlines, excellent written and verbal
communication skills, and a hard-working, positive attitude. Must have a
proven ability to be organized, able to plan ahead to meet deadlines,
and able to work in a fast-paced environment. Solid computer skills are
required, especially in Word, Access, Excel, and PowerPoint; iMis and
Adobe Acrobat a plus. Some travel is required, including a week for the
Annual Meeting in October.
Email a cover letter, resume, and salary requirements to
jzeigenfus@aacap.org.
8. Director of Sales; Resort Destinations; Raleigh, NC
Resort Destinations was established in 1996. During the past eleven
years we have grown into a very solid and well respected meeting
planning and site selection company.
The individual we are looking for is a person with a selling style that
is aggressive yet gracious. More importantly we are seeking someone who
will be reflective of the reputation that we have spent years
cultivating.
We are willing to give the training, the tools and administrative
support needed for you to do your job.
The first responsibility will be New Business Development which will
include prospecting calls, generation of new leads and outside sales
calls. In addition, I would expect the candidate to become involved in
the community in an ongoing effort to network and build client
relationships.
Candidate must be self starter, well groomed, and possess a creative
mind which will aid in identifying new business opportunities.
I would like this person to take ownership of their sales and cultivate
long term relationships with our clients.
It would be extremely impressive it the candidate had an existing client
data base to bring to the position.
The candidate should have at a minimum an Associates Degree and at least
two years experience in the hospitality industry whether in hotel sales
and marketing, meeting planning or destination management.
Candidate must be willing to take a sales analysis test.
Education
Prefer college degree. Industry experience will be a consideration as
well.
Email Resume to
dvanevery@resortdestinations.net
or fax to 919-388-7081
9. Event Coordinator/Administrative Assistant; Confidential; Los
Angeles, CA
Prominent Brentwood firm specializing in Entertainment and Keynote
Speakers for corporate/private events requires Event
Coordinator/Administrative Assistant. Company has built a reputation for
providing high profile Keynote Speakers, Sports Personalities and
Headline Entertainers to Fortune 500 companies.
Minimum 2+ years in event planning as an Event
Coordinator/Administrative Assistant or equivalent position in the
special event industry; entertainment industry, incentive, conference or
tradeshow, destination management, or production experience. Candidate
must have the ability to prioritize multiple projects in a fast paced,
multi-faceted creative environment and work well under pressure.
Meticulous organization and research abilities, strong negotiations
experience and skills, and concise and effective verbal and written
communication are required. Ability to adapt to unforeseeable challenges
and opportunities every event presents. Interact with executive clients
and vendors.
Duties include:
– Event Coordination and administrative support
– Pre-Event Duties:
– Prepare proposals for clients
– Check on speaker/entertainment availability and fees
– Research speakers and talent requests
– Assist in the preparation of offer letters to both client and talent
– Assist in the creation of contracts for both talent and client
– Send material to client relating to the talent at their event
– Contracts Administration:
– Interface with accounting to make sure deposits and balances are paid
to talent
– Follow up with talent and accounting for additional expenses
– Make sure contracts have been signed and countersigned and sent back
to client/talent
– Event Advancement:
– Coordinate and participate in conference calls with client & talent
– Make sure event information is forwarded to client/talent
– Work with both client & talent to finalize logistics such as travel
itineraries, ground transportation, catering, a/v needs, production,
floor plans, timelines, sound checks, hotel rooms, parking, etc.
– Complete event information sheets for SME, client and talent
– Prepare event folder to go on-site
– Assist with the purchasing of books or CDs for client
– Act as liaison between client and talent
– On Site at Events:
– Walk the space and learn layout to escort talent properly
– Meet with client to review timeline and how event will run
– Arrange with client to have the talent¿s rooms pre-keyed
– Meet talent upon their arrival
– Review event with talent
– Make sure talent is where they need to be at the appropriate time
– Make sure all catering requirements are fulfilled and that dressing
rooms and speaker ready rooms are set up properly
– Assist with ad hoc duties while on-site
Please email Fred Meyer at fmeyer@smenet.com with your resume and cover
letter
10. Event Marketing Manager – Conferences & Events; Countrywide
Financial Corp.; Westlake Village, CA
Position Description
Manage and produce divisional events including conferences, trade shows,
sponsorships, client programs and other special projects as assigned.
Support Event Marketing upper management. Strategically develop and
manage events within budget, while meeting division's objectives.
Responsibilities
Strategically develop and manage value-added events and sponsorship
programs for CFC and business divisions to enhance corporate reputation
and govern spend enterprise-wide. Support Event Marketing upper
management. Skills needed include: self-direction, critical thinking and
initiative. Develop event campaigns to support divisional marketing
strategies that support customer, trade, business partner, and internal
marketing initiatives. Manage external providers of advertising, sales
support, point-of-sale merchandising, collateral media and production
services.
Required Qualification
5+ years of Marketing/Event Planning related experience including
conferences and trade shows. Experience managing budgets. ability to
travel and work independently, ability to manage multiple projects at
one time.
Education
College degree preferred. Industry training (i.e. meeting certificates,
CMP, etc.) a plus
Apply on our website @ http://www.countrywidecareers.com, search for job
#10030261 and apply.
11. Sales Associate; Kennedy Space Center Visitor Complex (DNPS);
Kennedy Space Center, FL
Corporate and Convention Marketing Sales Associate: Entry level position
that supports the events department. A unique opportunity to gain
experience in event sales and services.
Responsibilities
Processes corporate and convention ticket orders through telephone and
in-person contact. Qualifying inbound client leads. Generating event
proposals, contracts and BEO's. Execution, communication and supervision
of select meetings and events.
Required Qualification
Strong computer skills (VGS experience preferred), Excellent telephone
skills and the ability to multi-task. Recent college graduate with
experience in the hospitality / event management field preferred.
Education
College Degree Preferred
Interested candidates should email a current copy of their resume to
Craig Corwin. ccorwin@dncinc.com
12. Meeting Services Assistant; PRIME; Tamarac, FL
Meeting Services Assistant. This position assists the Meeting Services
Manager and liaisons with the Education, Production and Finance
Departments to achieve project and program objectives. Coordinates and
manages all aspects of multiple on-going medical education programs
(dinner meetings, lunch n learns, advisory boards, symposia, etc.). +200
events per year.
Responsibilities
– All basic event planning, logistical responsibilities including, but
not limited to food and beverage planning, transportation coordination,
audio-visual arrangements, travel planning and budget management.
– Communication with physicians and pharmacists on faculty bureau.
– Daily interaction with clients and vendors with a strong focus on
customer service.
– Collaborate with team members on multiple programs.
– Data entry, record-keeping and follow-up to ensure appropriate
coordination and tracking.
– Coordinate monthly staff lunches for employees and customer visits.
– Handle basic office responsibilities (i.e. phone reception duties,
faxes, shipping, research, etc.) as needed.
Required Qualification
Good communication, interpersonal, organizational and problem-solving
skills; proactive with a high level of initiative; ability to multitask
and handle stressful situations, meet tight deadlines and be flexible;
must be extremely detail-oriented. Must be a team player and understand
that position is in a support role for department. Strong PC skills
including proficiency in Microsoft Office, including Outlook, Word,
Excel, Access, PowerPoint. Fast paced company looking to hire
immediately.
Ability to manage a database is also a plus.
Education
The ideal candidate has associates degree or higher in related field,
and/or 2 or more years of verifiable experience in event planning.
Email Resumes to Holly Murray, Meeting Services Manager @
h.murray@primeinc.org or
fax to 954-718-6013. NO PHONE CALLS.
13. Scientific Sessions Coordinator; Heart Rhythm Society; Washington,
DC
Under the direction and supervision of the Manager, Scientific Sessions
and general supervision of the Director of Meetings, coordinates,
develops and maintains data bases for the scientific sessions for the
Annual Meeting. This includes day to day coordination and maintenance of
the invited speaker data base and invitation process. Also works with
manager to coordinate the abstract submission process, review and
scheduling processes, abstract- related awards and related electronic
products. This includes direct interaction with the Program Committee
chair, committee members and serves as primary day to day liaison with
invited faculty and abstract submitters. Works with related vendors on
invited speaker and abstract submission process. Also, assists Manager
and Director with logistical arrangements for scientific sessions and
other meeting specifications for the annual meeting and all other
courses.
.Develops and maintains invited speaker data bases. Creates scientific
sessions in Society's Oasis database product.
.Coordinates invited speaker invitation process, tracks responses and
coordinates all invited and non-invited speaker related communication.
.Tracks session sponsorship information in Oasis database.
.Assists Manager with production of meeting related publications,
including registration brochure, program book, program at a glance and
schedule at a glance.
.Manipulation and generation of data to produce faculty and session
reports. Export of data to excel and word to produce a variety of
reports.
.Maintains scientific session meeting room assignments in excel and
Oasis data base.
.Prepares meeting specifications and tracks room sets for scientific
sessions and other meeting rooms via Oasis session module.
.Coordinates related speaker handout material and on site distribution.
.Assists with coordination of audiovisual needs for annual meeting.
.Assists with training and supervision of convention bureau staff.
.Serves as a member of the on site logistics team, responsible for
meeting room checks.
.Recommends changes for improvement of processes and procedures related
to the faculty management.
.Provides general assistance to the Manager and Director as needed.
Requirements
2 – 3 years experience with an academic/medical society in the education
or meetings department; direct experience working with volunteers and
invited faculty; college degree preferred; proficient with excel, word,
PowerPoint and database tools; familiarity with Oasis and/or abstract
management tools; excellent customer service; ability to juggle multiple
tasks, meet deadlines and time management; ability to work independently
and prioritize; must be able to distance walk through convention
centers; must be able to do minimal lifting of boxes; ability to use
computer terminal for potentially long periods of time; travel 2 – 3
times a year and ability to work on weekends for committee meetings and
annual meeting; on occasion, there will be a need for overtime to meet
deadlines.
To apply for this position, please email your salary requirements, cover
letter and resume to jobs@hrsonline.org. In the subject line of the
email, please specify which job you are applying for.
For more information about the Heart Rhythm Society, please visit our
website at www.hrsonline.org.
14. Exposition Operations Manager; J. Spargo & Associates, Inc.;
Virginia
We have an opening for an experienced Exposition Operations Manager to
join our Trade Show Team.
Responsibilities Include:
Operations and logistics for 8-10 events each year
Working with exhibitors Assisting the selection of and coordinating with
show vendors
Working with venues
Assist in the overall look and feel of the event
Qualifications:
Minimum 3 years exposition operations experience
Excellent communication and interpersonal skills
The ability to work independently
College degree is a plus
Knowledge of Word, Excel, Access and Outlook
A2Z experience is a big plus
Compensation:
Competitive salary
Excellent benefits
About J. Spargo & Associates, Inc.:
J. Spargo & Associates, Inc. is a full service event management company
with a solid 30+ year history of providing clients with innovative,
attentive management and sales services, nationally and internationally.
For more information, visit www.jspargo.com.
TradeshowWeek recently named J. Spargo & Associates, Inc. to the list of
“Top 10 Show Management Companies in North America”.
Please fax resume with salary history to 703-818-9177 attn: HR manager
or email jsajobs@jspargo.com.
15. Tradeshow Operations Coordinator; National Association of Home
Builders; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2579404&keywords=&ref=1
16. Director of Sales; Sheraton Erie – White Lodging; Erie, PA
http://careers.hsmai.org/jobdetail.cfm?job=2580457&keywords=&ref=1
17. Sales Account Manager; Crystal Inn; Aurora, CO
http://careers.hsmai.org/jobdetail.cfm?job=2580578&keywords=&ref=1
18. Sales Account Manager; CrystalInns; Salt Lake City, UT
http://careers.hsmai.org/jobdetail.cfm?job=2580588&keywords=&ref=1
19. Manager of Group Services; Denihan Hospitality Group; New York, NY
http://careers.hsmai.org/jobdetail.cfm?job=2578708&keywords=&ref=1
20. Director of Sales & Marketing; Best Western & Days Inn – Cocoa
Beach; Cocoa Beach, FL
http://careers.hsmai.org/jobdetail.cfm?job=2578336&keywords=&ref=1
21. Program Manager; Confidential; Schaumburg, IL
http://careers.ises.com/c/job.cfm?site_id=553&jb=1080848
22. Education Meeting Planner; California Hospital Association;
Sacramento, CA
Duties include site prospecting and selection, contract negotiation and
analysis, managing event expenses to budget, on-site meeting management,
sponsor/exhibitor solicitation and coordination. Requires 3+ years prior
meeting planner experience, preferably in a trade association; excellent
customer service and organization skills; ability to work independently
and to handle multiple projects simultaneously. CMP preferred. Great pay
and benefits; excellent work environment. To apply, submit resume, cover
and salary requirement to jobs@calhealth.org. EOE.
23. Recruitment Events & Marketing Coordinator; CHW-Catholic Healthcare
West; San Francisco, CA
http://careers.ises.com/c/job.cfm?site_id=553&jb=1266108
24. Chef de Partie; Silvertip Resort; Canmore, Alberta, Canada
http://careers.ises.com/c/job.cfm?site_id=553&jb=1306399
25. Director of Special Events (Fundraising Professional); Cystic
Fibrosis Foundation; Sausalito, CA
*Work towards achieving a “life enhancing” mission
*Great benefits including 3 wks vac, medical, dental, 401k, others!
*Team oriented, friendly and energetic environment
Cystic Fibrosis Foundation is looking for an ambitious and
results-oriented events director, to work in our high energy, cheerful
Northern California office, based in Sausalito. This position will
primarily manage several of our signature black tie gala events and golf
tournament. The ideal candidate will possess excellent communication
skills; a proven track record of sales experience and the ability to
maximize fund-raising opportunities to achieve goals. Prior success in
the ability to develop a presence in local communities, through
volunteer recruitment and development. The position requires networking
with and soliciting new corporate relationships in the Bay Area and
throughout much of Northern California areas for assigned events. Must
be able to comfortably manage top tier volunteers and corporate
contacts. Candidates should also possess 2-5 years of successful and
progressive experience in sales or fund-raising. Social fundraising and
golf experience desirable.
EOE Please submit resume, cover letter and salary history directly to
our website at: http://www.cff.org/ under Employment Opportunities.
To apply, click on link below or copy and paste to browser:
http://www.prohire.com/candidates/default.cfm?szWID=10906&szCID=49079
26. Events and Meeting Services Associate; KPMG LLP; Houston, TX
http://careers.ises.com/c/job.cfm?site_id=553&jb=1600320
27. Special Event Manager; Catholic Charities; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23741486&jobSummaryIndex=1&agentID=
28. Education Programs Planner (Meeting Planner); U.S. Green Building
Council; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=22795666&jobSummaryIndex=49&agentID=
29. Program Assistant-Annual Meeting; American Society of Clinical
Oncology; Alexandria, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23571011&jobSummaryIndex=54&agentID=
30. Assistant Director, Meeting and Conference Management; Association
of American Medical Colleges; Washington, DC
The Assistant Director, Meeting and Conference Management, will have
primary supervisory responsibility for a small team of meeting planners.
Key responsibilities include supporting staff commitment to outstanding
customer service, weekly staff meetings, balancing workload among team
members, and identifying staff professional development opportunities.
The Assistant Director will handle site selection and contract
negotiation for 20+ meetings a year, and provide full logistical support
for 2-3 meetings a year.
3-5 years of industry experience in meeting planning required;
Bachelor's degree preferred. Nonprofit/Association experience strongly
preferred. Supervisory/management experience preferred; however,
applicants with demonstrated leadership capability will also be
considered. Strong communication and organizational skills a must.
Significant travel required.
To apply, send resume and cover letter referencing 'HR1321 – Assistant
Director, Meeting and Conference Management' to recruitment@aamc.org or
fax (202) 862-6212. We value a diverse workforce.
Contact: Warren White
Fax: 202-862-6212
recruitment@aamc.org
31. Meeting Planner; University HealthSystem Consortium; Oak Brook, IL
The University HealthSystem Consortium, an alliance of over 97 academic
health centers, has an opening for a Meeting Planner in the Travel and
Meetings Program of the Administration department. This position will
support the Travel and Meetings Program by locating appropriate meeting
space and signing hotel contracts for approximately 40 meetings each
year. This position provides meeting planning assistance and serves as
the lead meeting planner for UHC conferences and special events as
assigned by the Travel and Meetings Program Manager. The Meeting
Planner serves as the UHC representative to the major hotel companies in
the Chicago area. This position is also the business owner for the
Meeting Registration System (Iplan). The successful candidate will have
a college degree or equivalent work experience and a minimum of 5 years'
experience in meeting planning with negotiating experience. The ideal
candidate will have significant experience in the travel and meeting
industry; excellent communication, people and organizational skills; and
experience with the MS Suite. Certified Meeting Professional (CMP)
preferred. UHC was named to the companies that care honor roll for the
fourth consecutive year in 2007 and was also noted for training
excellence in Chicago Magazine's 25 best places to work 2004 issue. To
apply for this position, please go to http://www.uhc.edu and click on
“about UHC” and then click on “employment opportunities”. L. Richards,
Human Resources, University HealthSystem Consortium, 2001 Spring Road,
Suite 700, Oak Brook, IL 60523, FAX: 630/954-4730
Contact: Lori Richards
Phone: 630/954-4718
Fax: 630/954-4730
richards@uhc.edu
http://www.uhc.edu
32. Director, Scientific Sessions; Heart Rhythm Society; Washington, DC
General Description
Under the direct supervision of the Vice President Meetings, directs all
activities related to the production of the Scientific Program for the
Annual Scientific Sessions, related publications and post meeting
electronic and enduring products. Oversees, develops and prepares all
processes and guidelines for invited speaker management and abstract
management process. This includes ~ 3,000 abstract submissions, 250
abstract reviewers, 800 invited faculty and 250 invited sessions with
nearly 8,000 scientific attendees. Serves as the primary liaison for
and directs abstract vendor. Serves as the primary liaison for the
Annual Meeting Chair, Abstract Chair and Scientific Sessions Committee
on programmatic issues. Prepares competitive analysis for the
scientific sessions, leads the committee and task forces in the design
of educational content for the Annual Meeting. Develops budgets for
related publications, abstract management, program committee and invited
faculty. Management responsibility and accountability for the
successful planning and execution of Society's Annual Scientific
Sessions program. Works with other internal and external customers and
provides necessary program information for marketing, development and
production of electronic and enduring education products.
Essential Responsibilities
* Serves as primary liaison for the Chair, Scientific Sessions,
Abstract Chair, and Program Committee, related task forces and
sub-committees. Develops committee related communication and meeting
materials.
* Serves as primary liaison with and directs the Society's abstract
management vendor. Oversees and directs abstract submission, grading,
scheduling, invited speaker, abstracts-on-line, and data entry
processes. Responsible for testing and quality control. Works with
vendor to develop and manage timelines for related activities.
* Directs production process of Session Highlights CD-ROM, other
electronic post meeting products and works with Annual Meeting Chair to
select sessions to be featured.
* Ensures quality of and consistent communication with the Society's
invited faculty, abstract presenters and vendor partners.
* Directs and manages the production process for scientific sessions
publications including, final program book, small program book, calendar
cards, program grid and abstract book.
* Reviews and updates abstract and invited speaker policies and
procedures. Researches and analyzes trends in cardiology based
meetings.
* Analyzes and maintains abstract and invited speaker history.
* Prepares RFP's and manages RFP process for abstract and invited
faculty management.
* Maintains abstract contract files and documentation.
* Directs publication process for Heart Rhythm Society Journal
(abstract supplement), large program book, small program book and
meeting day at a glance. Develops publications specifications for all
products with abstract vendor.
* Prepares budgets for abstract related services and vendors.
* Reviews and codes major abstract and faculty invoices, analyzes
expenses for all program meetings for review by the Vice President.
* Serves as the primary liaison for the Young Investigator Awards
Committee and manages the YIA competition.
* Directs and manages award process for other abstract related
awards.
* Supervises, trains and manages workflow of one coordinator.
Manages on site temporary staff/room monitors and on-site speaker
related issues and speaker registration process.
* Oversees audio and session capture vendor, on-site A/V needs and
production of scientific session signage.
* Works with Education Dept., Manager CME on accreditation matters
and assist with documentation process for Annual Scientific Sessions.
Requirements
Education & Experience:
– Related degree and five – seven years professional
experience in the management of medical meeting scientific sessions.
– Direct experience is the successful execution of
scientific sessions, related publications and electronic products.
Skills:
– Proficient with abstract management software.
– Proficient with excel and related Microsoft office
products.
– Excellent customer service.
– Ability to juggle multiple tasks, detailed
oriented and ability to meet and manage deadlines.
– Ability to work independently and prioritize.
– Ability to direct and manage vendors.
– Working knowledge of ACCME requirements and
guidelines.
Physical Requirements:
– Must be able to distance walk through convention
centers.
– Must be able to work long hours including early
morning and late evenings during conferences.
– Must be able to do minimal lifting of boxes.
– Ability to use computer terminal for potentially
long periods of time.
Conditions:
– Travel 3 – 4 times per year and ability to work on
weekends as necessary.
Key Internal and external relationships:
Internal Departments include: Education, Marketing, Finance
External Vendors: Abstract Vendor, A/V, Audio/Conference Capture,
Printers, Elsiever', and other related vendors
Contact: Dana Pinkney
Phone: 202-464-3400
jobs@hrsonline.org
http://www.hrsonline.org
33. Meeting Planner; AGS; Washington, DC
International association management company is looking for a meeting
planner with a minimum of three years experience. Responsibilities
include contract negotiation, budgeting, and working with CVB's. The
selected candidate will work closely with a senior meeting planner and
assistant meeting planner as well as association client managers, to
plan and organize a broad range of domestic and international events
from our North American headquarters in Washington, DC
Responsibilities
Planning for 65 -70 annual workshops with 25-30 attendees and 5-7
conferences with 150-400 attendees
Contract negotiations
Budgeting
Working with CVB's
Managing assistant meeting planner responsible for BOE's, speaker
conformation, etc.
Required Qualification
Three years previous experience in the industry
Bachelors' degree
Email resume and cover letter to l.denham@agshq.com
34. Systems Specialist; The Meeting Manager; San Diego, CA
Position Description
Assist in daily sales management and manages technology functions. Work
with Account Managers and Account Executives to compile and maintain
vendor and venue products in company wide database. Oversee the
development and implementation of customized database. Ensure accurate
data entry and pricing in database for sales proposals.
Research and implement methods to adapt all software to daily operations
for all departments and provide technical and application support to San
Diego, Orange County, Los Angeles and Palm Desert offices. Provide needs
analysis, design input, quality assurance testing, and training. Work
directly with Database Engineer to complete custom database application
with full implementation procedures including new modules, writing of
manual, training of existing/new employees, and quality control/testing.
Develop an appropriate level of understanding of the destination
management and hospitality industry and how the database can best match
the company and client needs.
Collect and research vendor information including photos and venue
write-ups
Responsibilities
– Application support, training and troubleshooting.
-Windows XP Professional
-Microsoft Office Excel and Outlook 2003
-Microsoft Access 2003 SQL Backend
– Production Support
– Standardize forms and templates including development of write-ups and
descriptions used for proposals.
– Maintain database and provide user-friendly output.
– Ensure that reference materials and training manuals are updated and
disseminated to entire company.
– Enter all new supplier products and pricing and continually update
database items to reflect most current information.
– Collect and organize vendor, entertainment and supplier information
and photos needed to support sales and client needs.
System questions and concerns are addressed in a timely and helpful
manner.
– System problems are accurately tracked and reported in timely manner.
– Submit database changes per instruction provided by Account Managers
in order to appropriately manage database functions.
– Workload is prioritized to meet deadlines and to minimize downtime for
individuals or office.
– Customized database is designed to TMM specifications and is
thoroughly tested to minimize downtime.
– Positive relationships are maintained with all vendors.
– Assist with other company duties as needed.
Required Qualification
Understand how databases work. Have small bit of sales background.
Send resume to wjv@mmgr.com
35. Hotels Coordinator – Events & Attractions; National Basketball
Association; Secaucus, NY
Individual will assist in the overall planning and management of hotel
services.
Responsibilities
– Learn, input and update of hotel event information into Event
Management System
– Create hotel specifications for meeting space and sleeping room needs
for NBA/WNBA meetings
– Research and locate viable meeting site options
– Interact via verbal and written presentation to both internal and
external entities relating to hotel specifications
– Plan and execute NBA/WNBA meetings
Secondary Responsibilities
– Provide on-site meeting support
– Assist in evaluation of potential sites for future NBA/WNBA events
– Assist in developing and maintaining hotel relationships worldwide
– Participate in various components of NBA events and special projects
Required Qualification
– Proficient in Microsoft Word, Excel
– Knowledge of Lotus Notes and Visio a plus
– Knowledge of hotel event planning
– Hotel experience a plus
– 4-year degree; background in hotel event management a plus
If you are interested in applying for this position, please log onto our
website at http://www.nba.com/careers – click on league opportunities
and submit your resume and cover to job#1015.
36. Event Coordinator; The Aerospace Corporation; El Segundo, CA
Motivated, organized, and detail oriented events professional will be
responsible for coordinating both onsite and offsite internal events
including; CEO's Reports to Employees, Aerospace President's Reviews,
management meetings, executive retirements, awards ceremonies and
dinners, anniversaries, executive offsite meetings, corporate tours,
Civil and Commercial new business meetings, high-level government and
industry executive visits, and other activities.
Additional responsibilities include maintaining the corporate calendar,
renewing corporate memberships, and coordinating corporate sponsorship
activities and payments. Work with procurement on promotional items
directly related to events and serve as back-up support for conferences
and specific external events, as well as for the online conference
registration system. Selected candidate will assess staffing
requirements and create schedules for both onsite and offsite events,
which will include creating organized, detailed instructions and a
workflow schedule for the team. Prepare correspondence, work with
business manager to outline and track budgets for corporate events and
sponsorships. Coordinate with facilities, catering, security, audio
visual, graphics, and marketing departments. Coordinate with external
vendors as needed
Required Qualification
Display exceptional organizational skills with an ability to handle
multiple assignments in a fast-paced environment. Thrive on an
environment with tight deadlines and uncertainties. The ability to use
good judgment, generate effective solutions quickly, and raise issues to
management as necessary. The ability to work effectively in a diverse
environment, possess a thorough understanding of corporate policies and
practices and the ability to communicate and outline detailed
information effectively both in writing and verbally. A high level of
professionalism, diplomacy and respect for business protocol is
paramount. Possess job experience in database and spreadsheet
manipulation for creating comprehensive reports and reference material
for management reports. Must possess excellent interpersonal and
communication skills, with the ability to interface in multiple facets
of the corporate environment; from staff members to executives.
Experience in the application of concepts, practices and procedures
within the meeting industry is desired. Strong written and verbal
communication skills and background in business finance is a plus.
Business travel is required. Extended work hours may be necessary. Must
be flexible to fill in as needed within the Conferences and Events
department.
Education
Requires a bachelor's degree and three to five years of experience in
field or related field or an equivalent combination of education and
experience. Work history of at least four years high-level event
planning.
To apply, please email your cover letter, resume and salary history to
Billie.C.Jones@aero.org
37. Meetings and Membership Coordinator; The Roberts Group, LLC;
Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2581082&keywords=&ref=1
38. Marketing Coordinator; Beverly Hills Conference & Visitors Bureau;
Beverly Hills, CA
Responsibilities:
Provide overall support for CVB team and function as direct assistant to
CVB director. Assist with development & implementation of annual program
of work. Serve as day-to-day liaison with ad agency to oversee CVB ad
campaign. Coordinate sales missions, trade shows and familiarization
trips.
Qualifications:
Ideal candidate will have knowledge of the principles and practices of
the tourism/hospitality industry along with minimum two years related
experience. Candidate must be computer literate with strong proficiency
in MS Word, Excel, Outlook and PowerPoint. College graduate preferred.
Compensation:
Commensurate with qualifications and experience. Competitive benefits
package including medical, dental, 401K and vacation.
Contact:
Kathryn Smits
Beverly Hills Conference & Visitors Bureau
239 S. Beverly Drive
Beverly Hills, CA 90212
310–248-1020 (fax)
biz@beverlyhillsbehere.com
http://www.lovebeverlyhills.org
39. President/CEO; Bakersfield Area Visitors and Convention Bureau;
Bakersfield, CA
The area requires an organized community leader and effective
communication to develop strategic marketing and advertising plans and
coordinate available resources. Responsible to market the greater
Bakersfield area directly through coalitions, manage and enhance state
and local government and membership funding, identify and act on
opportunities to grow programs and activities. High community visibility
and potential support.
Successful candidate has demonstrated experience in hospitality and/or
tourism management, strategic marketing and sales and documented record
of leadership with strong interpersonal skills.
Compensation:
Commensurate with experience
Contact:
Jim Carra
SearchWide
109 S Union
Traverse City, MI 49684
carra@searchwide.com
http://ww.searchwide.com
40. Marketing Manager; Newport Beach CVB; Newport Beach, CA
Responsibilities:
. Co-coordinate FAMS, press releases, story pitches.
. Creative development, placement of ads. Development, writing
advertorial.
. Visitor, Meeting Planner & Map Guides, direct mail, newsletters,
brochures, promo videos, b-roll.
. Support to city's marketing campaign
. Month-end Marketing/PR report; partner & bi-monthly media newsletter.
. Oversee website
Qualifications:
. Communications Degree, advertising or marketing-related field
. Manage publicity/ marketing.
. Strong communication, writing, editing, design skills.
. Meet deadlines
. Computer excellence
. Newport Beach knowledge.
. Contacts local/ national press/media representatives.
Compensation:
With experience
Contact:
Loretta Walker
Newport Beach CVB
110 Newport Center Drive, Suite 120
Newport Beach, CA 92660
949-467-2741 (phone)
949-719-6109 (fax)
loretta@nbcvb.com
41. National Sales Manager; Providence Warwick Convention & Visitors
Bureau; Providence, RI
Responsibilities:
Manage the development, coordination & implementation of sales
strategies to identify, solicit, sell and promote Greater Providence RI
in specified geographic territory and/or to particular special interest
group, as a destination of choice for meetings, conventions and events.
Qualifications:
BA in hotel/restaurant/sales management/business or related field and
3-5 years sales/marketing experience. Strong understanding of the
meeting industry. Must be willing to travel. Knowledge of D3000 a plus.
Compensation:
Excellent and comprehensive benefit package and salary commensurate with
experience and qualifications.
Contact:
Neil Schriever
Providence Warwick Convention and Visitors Bureau
144 Westminster Street
Providence, Rhode Island 02903
401-456-0200 (phone)
401-274-2069 (fax)
Brendajd15@cox.net
42. President; Saratoga Convention & Tourism Bureau; Saratoga Springs,
NY
To view the full job description, please visit
http://www.discoversaratoga.org/newsletter/president/jobdescription.htm
Contact:
Chairperson of Search Committee
SCTB
60 Railroad Place, Suite100
Saratoga Springs, NY 12866
518.584.1531 (phone)
Saratoga Convention and Tourism Bureau
43. Convention Sales Manager; Oklahoma City Convention and Visitors
Bureau; Oklahoma City, OK
Primary responsibilities include identifying prospective leads and
preparing proposals for groups interested in meetings, conventions and
trade shows in Oklahoma City.
Qualifications:
BS in Marketing, Public Relations, Business or Destination Management.
3-5 years experience in industry -prior CVB experience preferred. Self
starter with excellent communication skills. Reliable transportation
with valid driver's license. Must be willing to travel as required.
Compensation:
Commensurate with skills and experience.
Contact:
Karen Springer
Greater OKC Chamber / OKC Convention and Visitors
123 Park Avenue
Oklahoma City, Oklahoma 73102
4052978900 (phone)
4052978986 (fax)
kspringer@okcchamber.com
44. Sales Manager Destinations North America; SiteVisit Limited;
Portsmouth, NH
Responsibilities:
Manage N. American sales, Create & execute an approved sales action plan
for the defined sales region. Provide sales activity against plan. Build
customer relationships. Continuously seek out strategic opportunities
for new business. Network for new business through industry association
memberships,
Qualifications:
Candidates should have positive, forward thinking attitude and dedicated
to succeed. Be resilient and creative and hold excellent interpersonal
skills. Candidates should Ideally have accountable and appropriate work
experience in promoting destinations (CVB's), tourism organizations,
hospitality and or hotel sector in a sales or related promotional role.
Compensation:
negotiable
Contact:
John Burley
SiteVisit Limited
195 New Hampshire Ave
Suite 255
Portsmouth, New Hampshire 03801
603-610-1600 (phone)
Jburley@sitevisit.com
http://www.sitevisit.com
45. Tourism Sales Manager; Austin Convention & Visitors Bureau; Austin,
TX
Responsibilities:
Develop working relationships w/tour operators. Host fam tours, sales
missions & sales meetings. Maintain & update database of tour
operators/sales records. Other duties as assigned.
Qualifications:
Tourism & outside sales experience. Knowledge of Austin & tourism
industry. Ability to travel. Extensive computer skills. Marketing, PR or
related degree preferred; may substitute yrs of work experience for yrs
of higher education on 1 to 1 basis.
Compensation:
Salary dependent upon experience. Cover letter & resume to
cnale@austintexas.org no later than June 15, 2007.
Contact:
Cindy Nale
Austin Convention & Visitors Bureau
301 Congress, Suite 200
Austin, Texas 78701
512/583-7207 (phone)
512/583-7307 (fax)
cnale@austintexas.org
http://www.austintexas.org
46. Executive Director of Marketing; Reno Sparks CVA; Reno, NV
The Reno Sparks CVA is looking for an Executive Director of Marketing.
This executive level position is responsible for planning, developing
and implementing the Reno Sparks Convention & Visitor's Authority's
marketing plan, along with over site of communications and Public
Relations.
Qualifications:
Bachelor's degree with emphasis in Marketing (preferred), along with a
minimum five years of responsible experience in pure marketing for a
hospitality entity.
Compensation:
Excellent compensation in a wonderful destination.
Contact:
Craig Molitor
SearchWide
109 S Union St
Traverse City, MI 49684
molitor@searchwide.com
SearchWide
47. Event Staff and Set-up Crew; Fun Productions; Denver, CO
http://careers.ises.com/c/job.cfm?site_id=553&jb=1659291
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