Hospitality and Event Planning Network (HEPN) for 25 June 2007

Hospitality and Event Planning Network (HEPN)

25 June 2007

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Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

Issues from November 27 onward are also posted at

This network thrives on sharing. Invite your friends! Anyone can sign up

by sending a blank e-mail to

Neither Topica nor I rents, sells, or gives out your information on this


This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Meetings Coordinator; American College of Radiology; Reston, VA

2. Conference Manager; ASPPA; Arlington, VA

3. Meeting Planner; Association of American Medical Colleges;

Washington, DC

4. Sr. Manager, Event Marketing; Abbott Laboratories; North Chicago, IL

5. Exhibit Sales Manager; National Restaurant Association; Chicago, IL

6. Regional Sales Director; StarCite, Inc.; VIRTUAL, PA

7. Special Projects Coordinator; Corporate Education Resources Inc.;

Flower Mound, TX

8. Meetings and Communication Coordinator; Association Management

Strategies; Washington, DC

9. Assistant Director of Conference Planning; Tax Executives Institute;

Washington, DC

10. Sr. Specialist, Education; American College of Cardiology (ACC);

Washington, DC

11. Spec., Operations, i2 Summit; American College of Cardiology (ACC);

Washington, DC

12. Vice President of Sales & Marketing; Richfield Hospitality;

Greenwood Village, CO

13. Event Manager; Georgia Tech Alumni Association; Atlanta, GA

14. Manager of Special Events; New Jersey Symphony Orchestra; Newark, NJ

15. Event Project Manager; Tribble Creative Group; Charlotte, NC

16. Conference Registrar & Marketing Coordinator; NACDS; Alexandria, VA

17. Program Assistant-Annual Meeting; American Society of Clinical

Oncology; Alexandria, VA

18. Manager of Special Events; Starlight Starbright Children's

Foundation; Washington, DC

19. Front Office Manager/Guest Services; Sheraton College Park;

Beltsville, MD

20. Sales Manager; Crowne Plaza Rockville; Rockville, MD

21. Marketing Events Assistant; Inland Real Estate Group, Inc.; Oak

Brook, IL

22. Director of Conventions and Meetings; Confidential; Alexandria, VA

23. Member Relations Specialist; Professional Convention Management

Association; Chicago, IL

24. Database Analyst; Professional Convention Management Association;

Chicago, IL

25. Meetings and Expositions Coordinator; American Pharmacists

Association; Washington, DC

26. Workshop Manager (part-time); Creative Capital; New York, NY

27. Meeting Manager; Viva Productions; Rockville, MD

28. Global Head of Events, Sponsorships and Partnerships; Reuters; New

York, NY

29. Section Administrator; Los Angeles County Bar Association; Los

Angeles, CA

30. Regional Director of Sales; Prestige Resorts & Destinations, Ltd.;

Kansas City, MO

31. Education and Meetings Manager; Biscuit and Cracker Manufacturers'

Association; Columbia, MD

32. VP, Education, Professional Development, Training; Intl. Assn. of

Amusement Parks and Attractions; Alexandria, VA

33. Meeting and Event Planner; Greater Reston Chamber of Commerce;

Reston, VA

34. Director of Sales; John Daly International, Inc.; Las Vegas, NV

35. National Sales Manager; Pennsylvania Convention Center Authority;

Philadelphia, PA

36. Senior Operations Manager; GES Exposition Services; Washington, DC

37. Conference & Events Internship; U.S. Green Building Council;

Washington, DC

38. Director, Conference Services; AAA National; Lake Mary (Orlando), FL

39. Meetings Manager; Talley Management Group; Mt. Royal, NJ

40. Conference Manager; Texas Medical Association; Austin, TX

41. Conference Center Coordinator; Thompson & Knight LLP; Dallas, TX

42. Deputy Director of Meetings Management; Envision EMI; Vienna, VA

43. Meeting Planner; Integrated Solutions and Services; Knoxville, TN

44. Program Planning Specialist; District of Columbia Bar; Washington,


45. Event Sales Manager; Expoships LLLP; Bonita Springs, FL

46. Meeting Coordinator; American Society of Hematology; Washington, DC

47. Annual Meeting Coordinator; American Society of Hematology;

Washington, DC

48. Meetings Manager; American Student Dental Association (ASDA);

Chicago, IL

49. Coordinator — Meetings and Membership; American Waterways

Operators; Arlington, VA

50. Trade Show Manager; Boston Scientific Corporation; Fremont, CA

51. TEAM LEADER; American Express; Milwaukee, WI

52. Sr. Meeting Planner; AAA National; Lake Mary, FL

53. Director, Conference Services; AAA National; Lake Mary, FL

54. Marketing and Events Manager; Novell, Inc.; Provo, UT

55. Meetings Assistant; AACTE; Washington, DC

56. Senior Meeting Professional; EDJ Associates; Reston, VA and

Rockville, MD

57. Director of Annual & Regional Meetings; National Rural Electric

Cooperative Association (NRECA); Arlington, VA

58. Director of Meetings and Exhibits; International Association of

Operative Millers (IAOM); Leawood, KS (Kansas City metro area)

59. Director of Events and Donor Stewardship; Elizabeth Glaser Pediatic

AIDS Foundation; Washington, DC

60. Meetings Coordinator; National Academies; Washington, DC

61. Meetings Assistant; American Assn of Colleges for Teacher Education;

Washington, DC

62. Sales Management Opportunities; Holiday Inn Central; Washington, DC

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to One SSP will be included each week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to for inclusion in the

next newsletter!


1. Meetings Coordinator; American College of Radiology; Reston, VA

The American College of Radiology (ACR), a professional association for

radiologists, is seeking a Meeting Coordinator to work closely with

staff in the Association and Meeting Services department. This busy

department is responsible for the management of four associations and

more than 50 meetings per year.

The Meeting Coordinator will be responsible for:

* RFP's and hotel recommendations for all small meetings

* Catering and housing arrangements for all small meetings, local

and national

* Communicating meeting specifications and reservation needs to


* Tradeshow logistics for ACR's exhibit booth at multiple shows

* Housing and vendor coordination for the annual meeting

* Arranging shipments for all meetings and exhibits

* Maintaining department supplies, files, and databases


* Bachelor's degree or equivalent experience

* 1-2 years related experience in association meeting and event


* Excellent organizational, communication, and customer service


* Ability to manage multiple concurrent projects and deadlines

* Computer skills including MS Office and ability to learn new


* Some travel and weekend work required

If you would like to put your experience to great use in a professional

team-oriented environment, please send your cover letter, resume, and

salary expectations to:

American College of Radiology

1891 Preston White Drive

Reston, VA 20191


Fax: 703-648-2514

ACR offers competitive compensation and an exceptional benefits package

including a defined contribution pension plan, 403B, paid vacation, paid

personal days, paid holidays and sick days, all major insurances – life,

health, dental, prescription, AD&D, short and long term disability, LTC,

flexible spending, tuition reimbursement, health club benefit, a

business casual/people friendly work environment and more! ACR is an EOE


2. Conference Manager; ASPPA; Arlington, VA

Association in Arlington near Ballston Metro is looking for an

experienced Conference Manager to work with professional conference

staff to coordinate 15-20 meetings of various sizes each year. Three Two

to four years experience with all aspects of meeting planning, budgets

and contract negotiation is required. Must be detail-oriented, organized

and have excellent written and oral communication skills. Association

experience required; iMIS experience recommended. Some travel required.

Excellent benefits. Salary commensurate with experience. Send cover

letter, resume and salary requirements to Job Code CONF0607, 4245 N

Fairfax Dr Ste 750, Arlington, VA 22203, or fax to 703.516.9308. No

phone calls please. EOE/M/F/V/H.

Contact: Meg Hammerstrom

Phone: 7035169300 Ext. 127

Fax: 7035169308

3. Meeting Planner; Association of American Medical Colleges;

Washington, DC

The Meeting Planner will provide full logistical support for

professional development seminars, conferences and workshops.

Responsibilities include all facets of meeting planning including:

prepare & supervise distribution of meeting programs & printing of all

meeting-related materials, coordinate all hotel functions (a/v, f&b,

setup, etc.), coordinate with program staff and speakers, prepare

budgets, monitor expenditures & reconcile invoices, and onsite

logistical support. Significant travel required.

Requirements: Bachelor's degree or equivalent experience, Word & Excel

skills, and meeting planning experience (2-3 years preferred) required.

Association experience preferred. Excellent attention to detail,

communication and organizational skills a must.

To apply, send resume and cover letter referencing 'HR1328 – Meeting

Planner' to or fax (202) 862-6212. We value a

diverse workforce.

Contact: Warren White

Fax: 202-862-6212

4. Sr. Manager, Event Marketing; Abbott Laboratories; North Chicago, IL

Follow your aspirations to Abbott for diverse opportunities, competitive

salaries, great benefits, a 401(k) retirement savings plan, a company

paid pension plan and profit sharing, all with a company providing the

growth and strength to build your future.


Lead Manager, Event Marketing has direct managerial responsibility for 8

employees in conjunction with the Department Manager. While managing

events in his/her teams' designated product areas, he/she will also have

supervisory oversight and budget responsibility for external

consultants, depending upon need and circumstance. He/she will also have

primary responsibility for managing vendor relationships for designated

projects and events. The Lead Event Manager also interacts directly with

multiple layers of management, including general managers, and

commercial directors for designated product group. The Lead Event

Manager also interacts with representatives from multiple disciplines,

including Product Managers, Public Affairs, Training, IT, Finance,

Legal, Regulatory, AI Event Marketing team members, Event Management

personnel from other Abbott divisions and other Companies.


Must be able to understand key business drivers and develop appropriate

strategies to address specific business needs for assigned clients. Must

possess strong thought leadership and ability to develop frameworks for

analyzing complex business problems. Must have solid analytical skills

and be able to develop ROI assessments and work with robust financial

models. Must have the ability to effectively handle multiple projects

with different vendors, functional requirements and deadlines. Must be

able to analyze problems, assess issues and make quick decisions. Must

be able to prioritize projects and effectively allocate resources.


Bachelor's degree required. MBA or equivalent experience and/or

management experience in an Event Planning department or functional area


Abbott welcomes and encourages diversity in our workforce. EEO/AA

To apply for this position, please visit us at:

5. Exhibit Sales Manager; National Restaurant Association; Chicago, IL

Summary of Position:

Under the direction of the Director of Exhibit Sales, responsible for

the management of Account Executive sales team, management of exhibit

sales effort of the annual trade show, including key account sales

responsibilities; and execution of sales & marketing plans.

Basic Skills, Education, Credentials, and Job-Related Experience


Education: Bachelor's degree in business or hospitality related field

required or sales management in trade show environment.

· Minimum 6 years total sales experience; minimum 3 years

managing sales team.

· Success in strategic selling, project management, business

plan development and execution.

· Success selling an intangible

.· Creation and delivery of effective sales presentations.

· Ability to lead, coach and develop individuals and to provide

exceptional sales service.

· Demonstrated ability to develop and build relationships,

partnerships and alliances to grow the business. Strong negotiation and

closing skills required.

· Strong organizational skills and ability to meet deadlines.

· Excellent computer, writing, verbal, interpersonal,

teambuilding and analytical skills required. Experience with a tradeshow

industry organizer preferred.

Scope and Effect in Relation to Association's Goals: Manage exhibit

sales and reach target revenue goals of exhibit and sponsorship sales in

order to support the Association's mission to represent, educate and

promote the foodservice industry.

Major Duties, Responsibilities, with Expected Time % for Each:

1. Develop key account relationships with current and prospective

suppliers in the restaurant/hospitality industry for the purpose of

exhibit sales and customer service. (30%)

2. Hires, trains and manages part-time sales staff. (25%)

3. Administration responsibilities including; database management,

AE commission and timesheets, sales reporting, and other required daily

functions. (15%)

4. Develop sales leads from competitive shows, web, directories,

trade organization, trade publications, and any other quality resources

for exhibit sales effort. (10%)

5. Assist the Vice-President of Exhibitor Services and Account

Executive with space assignments including renewal period, review of

space options, international space requests and general floor plan

management. (10%)

6. In conjunction with Director of Exhibit Sales and marketing

department develop and implement sales and marketing plans (5%)

7. In conjunction with Director of Exhibit Sales develop and

implement sponsorship sales program. (5%)

8. Other duties as assigned. (up to 100%)

Contact: Eric G. Rude

Phone: 312-853-2537

6. Regional Sales Director; StarCite, Inc.; VIRTUAL, PA

StarCite is the world's largest and fastest growing provider of

marketing, sales and technology solutions for the $300 billion meeting

and events industry. The StarCite International Destination Marketing

Division assist corporate, incentive and group travel planners with

international meeting needs. We provide suppliers with marketing and

sales solutions while driving efficiencies and cost savings to both

corporate buyers and suppliers with the world's leading technology


We are in search of dynamic and entrepreneurial individuals to join our

International Sales team as Regional Sales Directors in the Atlanta,

Boston, Chicago, Dallas, Detroit, Houston, Kansas City, Las Vegas, Los

Angeles, Miami, New York, Phoenix, San Francisco, St. Louis, Toronto and

Washington, DC markets.


Regional Sales Director's major task is to solicit and book groups to

StarCite Global Suppliers. The candidate will represent and sell over 60

partners consisting of DMCs, airlines and hotels in 28 countries.

Specific tasks include:

-Customer Prospecting and Development

-Information Compilation and Delivery

-Presenting StarCite Global Supplier portfolio and StarCite technology

solution products

-Generating RFPs for StarCite Global Suppliers

-Generating leads for StarCite Technology Solutions

As a StarCite Regional Sales Director, you will:

-Earn a larger share of commissions versus other business models

-Advance commissions, no limit on income

-Receive a comprehensive program of in-depth training and best practices


-Benefit from guidance of a senior and experienced Regional Vice


-Participate in Meetings and Conferences which provide motivation,

inspiration and business training

-Enjoy StarCite's outstanding reputation in the industry that opens


-Get printed materials including letterhead, business cards and


-Have your own territory with fewer competing associates in your region

-Be part of world's leading technology company in the MICE industry

-Generate leads for StarCite Technology Solution products and earn extra


Qualified candidates will have a minimum of three years experience in

either group travel planning, meeting- and/or incentive planning, hotel

or DMC sales or have worked for a National Sales Office, Airline or

Convention Bureau. Word, Basic Excel and Power Point computer skills and

experience with a plus.

The ideal candidate will currently work out of their own home office

with a portfolio of clients and an extensive network.

For consideration, please send cover letter to include salary

requirements in via confidential fax at 415-727-5309 or e-mail at Please reference REGIONAL SALES DIRECTOR in the

subject line of the e-mail. No phone calls please. StarCite, Inc. is an

Equal Opportunity Employer. StarCite supports diversity in the


7. Special Projects Coordinator; Corporate Education Resources Inc.;

Flower Mound, TX

A 30-year old association management company specializing in educational

clients is seeking a detail-oriented Special Projects Coordinator for

two association clients. Events vary in size from committee meetings of

25 to annual conferences of 5,000. The candidate must have the ability

to work independently on multiple projects, utilize resources

effectively and efficiently and be willing to assist with all aspects of

association management. The successful applicant must be highly

organized, able to solve problems quickly and represent the company with

the highest degree of professionalism.

Job Requirements:

– Excellent organization skills

– Proficiency in MSWord, Excel, Powerpoint and Illustrator

– Excellent telephone etiquette

– Superior written and verbal communication skills

– Must be able to take responsibility and ownership of assigned

projects, and see them through from start to end

– Must be able to work under pressure and handle a fast pace work


– Tenacity and a sense of humor a must

– Must possess excellent follow-up skills

– Ability to travel to national events

Salary is negotiable with experience. Please include your salary

requirements. All resumes should be e-mailed to or

fax to 972.874.0063.

8. Meetings and Communication Coordinator; Association Management

Strategies; Washington, DC

9. Assistant Director of Conference Planning; Tax Executives Institute;

Washington, DC

Washington, DC-based professional association seeks an Assistant

Director of Conference Planning to manage education programs drawing

between 75-700 people. Reports to Director of Conference Planning and

oversees work of Conference Planning Coordinator. Responsible for

logistical planning of 8-10 seminars, courses, telephone seminars and

web programs a year, including site selection, contract negotiation,

vendor liaison, budget preparation, meeting specs preparation, on-site

management, billing review, report preparation, speaker management, and

overseeing preparation of meeting materials. Travel 40-50 days a year.

The successful candidate will be a strong individual performer with a

minimum of 4 years meeting planning experience (preferably in an

association environment); knowledge of meeting industry standards and

practices; excellent organizational, communication, and writing skills;

strong customer service orientation; extreme attention to detail, and

ability to interact with top corporate executives. Advanced proficiency

in Microsoft Office applications required; association management system

experience a plus. Tax Executives Institute provides an outstanding work

environment and excellent benefits, near Metro Center. Email cover

letter, resume and salary requirements, to: No phone

calls, please.

10. Sr. Specialist, Education; American College of Cardiology (ACC);

Washington, DC

11. Spec., Operations, i2 Summit; American College of Cardiology (ACC);

Washington, DC

12. Vice President of Sales & Marketing; Richfield Hospitality;

Greenwood Village, CO

13. Event Manager; Georgia Tech Alumni Association; Atlanta, GA

14. Manager of Special Events; New Jersey Symphony Orchestra; Newark, NJ


Responsible for the overall strategic direction and implementation of

NJSO Special Events activities.


1. Manage the planning and implementation of current Special Events,

including major fundraisers, donor cultivation events, donor stewardship

receptions, and volunteer-driven activities.

2. Secure Special Event vendors when necessary.

3. Develop and oversee design and production of Special Event printed

materials, i.e. invitations, signage.

4. Oversee the creation of mailing lists for Special Event

invitations and tracking of invitation responses.

5. Interface with NJSO Operations for the logistic and performance

needs for Special Events.

6. Recruit volunteers.

7. Maintain budget accounting and reporting for Special Events.

8. Prepare update reports on Special Event progress.

9. Maintain Special Events files.

10. Prepare Special Event related donor invoices.


1. Bachelor's degree and a minimum of one year related experience or

equivalent combination of education/training and experience.

2. Knowledge of the Microsoft Office suite with proficiency in Excel.

3. Must be well organized with great written, verbal and

interpersonal communication skills.

4. Must be creative and imaginative and able to translate ideas into

action and programs.

5. Must be able to multi-task several projects at once and establish

priorities amongst competing interests.

6. Must be proactive when problem solving.

Note: The employee may be required to perform the essential functions of

the job during evening or weekend hours, and travel to performance


Please send cover letter, resume and salary requirements to:

Contact: Alice Golembo

Phone: 973-624-3713 Ext. 220

Fax: 973-624-2115

15. Event Project Manager; Tribble Creative Group; Charlotte, NC

16. Conference Registrar & Marketing Coordinator; NACDS; Alexandria, VA

Conference registrar/marketing coordinator is need for a lively and

energetic national trade association located in Alexandria, VA. Position

is responsible for the accurate registration of all conference

exhibitors and attendees for association conferences, as well as,

assisting in the development and delivery of marketing materials for the

events. This includes pre-conference registration, providing telephone

and electronic customer service, badge preparation, program book

listings and, as directed, the conduct and management of the on-site

registration process and related accounting functions including post

conference accounting reconciliation. Key contact for all registration

related inquiries and for supervising long and short term temporary

personnel at meetings. Position assists in developing marketing

strategies for conferences and meetings, drafting various marketing

collateral material, including print and electronic media, and

implementing marketing plans and logistics. Associate or Bachelors

degree desired with three or more years in a similar position handling a

high volume of registrations both pre-and during the meeting. Excellent

data entry, proofreading, phone manner and customer service skills,

deadline driven and excellent attention to detail needed. Supervisory

experience a plus. We offer excellent salary and benefits package

including paid parking. Send cover letter, resume and salary history to and reference Conference Registrar Coordinator.

17. Program Assistant-Annual Meeting; American Society of Clinical

Oncology; Alexandria, VA

18. Manager of Special Events; Starlight Starbright Children's

Foundation; Washington, DC

Responsibilities of the position:

. Responsible for planning, coordinating, and executing various special

events, including chapter's largest fundraiser Taste of the Stars gala

. Assist co-chairs and help oversee event committees

. Event responsibilities will include administrative duties such as

overseeing event mailings and managing invite list, Maestrosoft data

entry, website updates, coordinating raffles, silent and live auctions,

overseeing inventory, and various pre and post event responsibilities as


. Draft and maintain correspondence related to events, including to/from

sponsors, donors, committee members, volunteers, vendors, staff, members

of the Board of Directors, guests, and media

. Manage guest database and online auction website

. Oversee event budget; help secure in-kind donations/significant

discounts of all event-related equipment and materials

. Recruit, screen, train, and coordinate event volunteers

. Oversee and coordinate inventory logistics

. Coordinate publicity for events

. Handle post-event activities, including thank you letters/gifts,

submitting figures for budgets, etc.

. Create a Starlight Spring/Summer signature event and manage the


. Assist with logistics for annual golf tournament

. Serve as the point of contact for community based and turnkey events

. Work with Director of Development and leadership to develop

fundraising strategies

. Other duties as assigned

Education and Training Required:

Bachelor's degree

Experience Required:

Minimum of two years related experience. Silent auction experience


Special Knowledge, Skills, Abilities:

. Strong organizational skills, communication and interpersonal skills


. Must be able to prioritize, be dependable and manage a heavy workload

. Needs to be flexible, courteous, patient and an enthusiastic team


. Should be able to adapt easily to constantly changing situations, be

creative and able to produce prompt and effective results

. Should be proactive in coordinating and managing events and be willing

to take on responsibilities when needed

. Possess a demonstrated ability to perform job duties and interact with

the public in a professional manner

. Ability to handle sensitive information discreetly and maintain


. Flexible schedule; able to work weekends and evenings as needed for


. Special event planning and auction experience is required

. Computer proficiency is required; knowledge of Maestrosoft a plus

Position reports to Executive Director.

This is a full-time, exempt position with benefits. Send resume, cover

letter highlighting experience, salary requirements and three

professional references to:

Starlight Starbright Children's Foundation – MidAtlantic

2020 K St., NW

Suite 800

Washington, DC 20006

Or email to

19. Front Office Manager/Guest Services; Sheraton College Park;

Beltsville, MD

20. Sales Manager; Crowne Plaza Rockville; Rockville, MD

21. Marketing Events Assistant; Inland Real Estate Group, Inc.; Oak

Brook, IL

Inland Real Estate Investment Corp. is seeking a full time meeting

planner for the headquarters Oak Brook, Illinois office. This is an

excellent opportunity for an experienced professional in the travel or

meetings industry to assist and coordinate event participation including

the coordination of dinner events, educational meetings logistics,

conferences and tradeshows, and other marketing events as assigned.

While this position provides occasional administrative support to

supervisor, the majority of the workday will be spent organizing group

travel and performing meeting logistic responsibilities. The successful

candidate will be highly organized and extremely detail oriented.

Motivated employee needed to prepare, track, and monitor travel and

registration information, provide onsite support for educational

meetings and quarterly sales meetings (all local, no travel required),

and maintain continuing education documentation and certificates.

Position will be in contact with national sales team as well as assorted

vendors to coordinate events. Candidate will work closely with and be

under the supervision of the Marketing Events Manager. Selected

candidate will enjoy a professional and friendly team oriented

environment within a rapidly growing industry leader.

Candidate Qualifications

* Position requires college degree

* Proficiency in Microsoft Office

* Must be multi-task oriented with excellent communication and

interpersonal skills with the ability to work with various levels of


* Exceptional follow up and proactive approach are a must

* Hospitable personality needed

* 3+ years experience as s a meeting planner, event planner, or

conference and tradeshow coordinator

* CMP, CMM, CAE, or CSEP professional industry designation preferred

Please fax resume with salary requirements Attn: MS at 630-954-5693 or


22. Director of Conventions and Meetings; Confidential; Alexandria, VA

Director of Conventions and Meetings – Health care organization in

Alexandria, VA seeks experienced professional and energetic meeting

planner to oversee the association's convention of 4,000 plus attendees

and other meetings. Responsibilities include managing the financial and

operational aspects of event planning, site selection, hotel contracts,

logistics, and management of exhibits.Must have excellent interpersonal

communication and organizational skills able to handle multiple tasks,

be responsive to requests, computer skills, ability to evaluate and

negotiate vendor services and to work with planning teams. 5+ years of

conventions management experience required. Excellent benefits; salary

commensurate with experience. Send resume, cover letter and salary

requirements to Resumes received without

salary requirements will not be considered.

Contact: Beverly Martin

Phone: 703-838-2685

Fax: 703-836-7149

23. Member Relations Specialist; Professional Convention Management

Association; Chicago, IL

The Member Relations Specialist is responsible for supporting all

membership retention and engagement efforts. This includes a primary

focus on increasing retention rates, effectively communicating member

benefits throughout the year, member engagement and year-long renewal

efforts. This position will assist with development of supporting

resources, projects, and programs needed to grow and maintain membership

goals. The winning candidate must be:

* Detail oriented

* Team focused

* Self motivated

* Innovative thinker

* Dedicated

* Reliable

* Creative problem solver

* Database experience

* Project management skills

* Strong communication skills: polished verbal and written skills,

engaged listener

* Organized

* Thoughtful

* Ability to work in a fast-paced environment

* Ability to prioritize workload

* Ability to grasp new projects quickly and execute details

* Past experience with membership organization or customers

Fax: 312-423-7294

24. Database Analyst; Professional Convention Management Association;

Chicago, IL

The Professional Convention Management Association is currently seeking

a Database Analyst.

We are seeking a bright, energetic and responsible database analyst who

will assist us with the on-going configuration and administration of our

newly implemented association management system (AMS).

Responsibilities include serving as the primary resource for the

association's database systems, assisting the Director of IT with the

setup of data structures using the GUI based AMS, maintain relational

database design and integrity, maintain database policies and

procedures, creating and designing very simple to very complex reports

for the association.

This position will interface with departmental groups regularly to

capture requirements for creating, maintaining, and enhancing reports

created in Crystal Reports.

The potential candidate must be proficient in Crystal Reports Enterprise

Version/Business Objects XI and have an in-depth understanding of SQL

with the ability to write complex queries.

This position will become a key player in our small but innovative IT

team, and will participate in a large web redesign project involving a

new CMS with integration to our AMS, and other modern technology

projects, initiatives and tasks as assigned.

Position requires a computer science or information systems degree with

comprehensive experience with databases.

Experience with the Aptify AMS a plus but not required

Experience working in a professional association a plus

Experience with Microsoft .Net Framework 2.0 a plus

Only local candidates will be considered.

Must include salary history.

Email your resume, cover letter, and salary history to:

Reggie Swanigan

Director of Information Technology

Professional Convention Management Association (PCMA)

Fax: 312-423-7294

25. Meetings and Expositions Coordinator; American Pharmacists

Association; Washington, DC

C healthcare association representing pharmacists has an immediate

opening for a Meetings and Exposition Coordinator. We are looking for a

team player with a positive “can-do” attitude and excellent customer

service and organizational skills. Responsibilities include providing

on-site meeting management, fielding member enquiries and information

fulfillment, coordinating housing requests, database management and

assisting with correspondence. Visit for

more information. Seeking candidate with at least two years of

administrative experience in a meetings capacity and extensive

experience with MS Office. Some travel required. Preference to

candidates with meetings experience. Recent college graduates

considered. Salary is in the mid 30's. Send resume, cover letter, and

salary requirements to APhA, HR Dept., 1100 15th Street, NW; Suite 400,

Washington, DC 20005; or fax 202/638-3783; or e-mail with Meetings in

subject line to EOE

26. Workshop Manager (part-time); Creative Capital; New York, NY

The Professional Development Program (PDP) delivers skills-building

opportunities to diverse communities of artists across the country

through one-day and weekend-long workshops focused on strategic

planning, PR/marketing and fundraising for individual artists. The

Workshop Manager will implement all aspects of production for 10-12

workshops per year, including workshop coordination and planning,

workshop calendar, and managing workshop personnel and will report to

Creative Capital's Associate Director/Professional Development Program

Director. This is a great part-time opportunity for someone with

extensive program and events production experience.

Specific Responsibilities include:

– Produce all weekend and one-day workshops including: contracts,

travel, all workshop related logistics and communication with presenting

partners, participants and leaders, materials preparation and shipping,

and all post workshop follow-up.

– Coordinate all workshop related personnel including presenting

partners, consultants, artist leaders and program assistant. This could

be up to 30 workshop leaders and presenting partners at any given time.

– Manage and prepare leader team and partner for on-site workshop


– Maintain workshop calendar with Program Director.

– Maintain current curriculum materials and administrative systems for

the workshops while developing ways to further streamline the

administration of the current workshop offerings.


– Applicant must enjoy working with artists in a service capacity, have

strong interpersonal skills and work well independently.

– Minimum 8 years administrative experience in not-for-profit arts

and/or event production/management.

– Experience with conference or event planning contracts, management and

production a MUST.

– Strong people management and communication skills necessary.

– Demonstrated organizing skills a MUST.

– Excellent writing, editing and phone skills essential.

– Must enjoy problem solving and seeing projects through to completion.

– Must have experience working in complex, fast paced and high-pressure

situations with a wide range of personnel.

– Knowledge of Microsoft Word and Excel required. Knowledge of

PowerPoint/DVD presentations, slide and LCD projectors helpful, but not


– Applicant must be willing to travel occasional long weekends for


– Candidate must have a valid driver's license and be comfortable

driving in urban locations.

The Workshop Manager will work in the Creative Capital office but should

be prepared to travel and work long weekends at workshops when

necessary. Part-time position = 24 hrs. per week @ $28.84 per hr +

benefits. Seeking applicant with flexibility for up to 32hrs hours per

week as needed.

TO APPLY: E-mail resume, cover letter, & references to: Helen Street at

DEADLINE: July 2, 2007. START DATE: July 2007. No phone inquiries,



Creative Capital is a national organization that supports artists

pursuing innovative approaches to form and content in the media,

performing arts, visual arts, innovative literature and emerging arts


Creative Capital is committed to working with artists in long-term

partnerships, providing advisory services and professional development

assistance in addition to financial support.

Creative Capital is committed to diversity in all its forms.

Please visit our website at for further

information about Creative Capital

27. Meeting Manager; Viva Productions; Rockville, MD

Meeting Manager Position Available Immediately (3 month contract)

Event Management firm seeking Senior Level Meeting Manager for a 3 month

contract position (PT for first 5 weeks, FT for remainder of contracted

time) in our Rockville, MD office.

Responsibilities include:

· Expert coordination of all hotel logistics, including F & B, meeting

room set-up, placement of signage, etc

· Management of accurate and timely delivery of all printed conference

materials, including conference books, signs, name badges, etc

· Troubleshoot potential problems and act quickly to resolve issues that

may arise

· Professional management of pre-registration and on-site registration

for 1,000+ attendees Lead meeting management team at frequent client


Candidates MUST have AT LEAST 10 years of professional experience

coordinating large scale corporate events/conferences (government event

experience a plus but not necessary).

Positive, can-do attitude required. Proven ability to operate

effectively under time constraints and MEET DEADLINES is essential. You

must have a track record of delivering legendary client service No is

not in your vocabulary. You must also have the ability to remain calm,

maintain perspective, and respond in a professional manner when faced

with tough situations. Above all, you must have a great sense of

personal responsibility and accountability for high quality of work. Of

course, you are incredibly organized and understand that large scale

events/conferences require precise and accurate planning.

This position requires FT on-site work in Rockville, no telecommuters

please. Salary commensurate with experience. This project begins


Please email resume, cover letter, and 3 professional references to Message Subject line should read: Meeting Manager


28. Global Head of Events, Sponsorships and Partnerships; Reuters; New

York, NY

The Global Head of Events, Sponsorships, and Partnerships position is

part of the Brand team, under the overall direction of the CMO. Other

groups within the Brand team include the Creative Studio, Marketing

Services and Advertising & Media. The overall structure and remit of the

central Marketing team are currently being refined following the arrival

of a new CMO.

The role is accountable for working with a global team to develop and

manage each geographic region's events plan and budget in support of

local marketing campaigns designed to drive leads and generate brand

awareness as part of the quarterly sales campaign process. Over $5m per

annum is currently invested by Reuters in face-to-face marketing and

sponsorship, and this is an exciting opportunity to bring new strategic

vision and creative expertise to this critical customer communications

channel. The role involves the direct management of a team of 15

professionals operating in the main financial centres (London, NY,

Geneva, Paris, Copenhagen, Hong Kong, Tokyo and Singapore). The role

will be expected to provide specialist skills covering project

management and the procurement and utilization of local marketing

services suppliers. The role will also direct Reuters partnerships and

sponsorship strategy, including existing properties (like Formula One,

World Economic Forum etc) and industry associations, and preparing

recommendations for extending partnerships and opening up new

opportunities in the future. The individual will need to combine

strategic visionary capabilities with an ability to support day-to-day

implementation, working closely with a broad group of internal

stakeholders as well as interacting directly with external customers at


The ideal experience would be: 10+ years experience in a high performing

marketing environment with a track record of implementing innovative

approaches to event management and building effective affiliations with

third parties and partners. Someone who is immersed in a company's brand

dynamics and development, constantly seeking ways of pushing the brand's

reach. 5+ years experience leading a remotely-managed team,

demonstrating the establishment of effective matrix management processes

to leverage dispersed resources and maximise team impact. Proven

leadership skills with ability to motivate a cross-function group of

vested interests, and to be comfortable managing complex projects

through persuasion and influence rather than direct control. Specialist

understanding of customer data gathering methods via events is critical,

as is experience at working with industry associations and trade bodies

to leverage brand impact.

To apply for this position: visit our career site: – look for the “View Jobs Around the World”

section (top right), select “Americas” to find the list of open jobs,

find the position and apply.

29. Section Administrator; Los Angeles County Bar Association; Los

Angeles, CA

The largest local voluntary bar association in the country, the Los

Angeles County Bar Association seeks a Section Administrator to work

directly with its substantive law sections and volunteer attorneys in

meeting their professional development objectives in serving Los Angeles

lawyers. The Section Administrator position involves extensive event

planning (educational programs and social events) as well as project and

relationship management. For a high-energy event planning professional

seeking to increase their experience, this is an ideal opportunity to

master all aspects of event/program planning from A-Z, as well as

independent project management.


Extensive MCLE (Mandatory Continuing Legal Education) program and event

planning, production of marketing collateral, budget preparation, venue

selection, contract negotiations, program staffing, on-site event

management, project management, analysis and oversight. Responsible for

working directly with the leadership boards of various sections to plan

education and social events, as well as other annual projects.

Required Qualification

Requires a solid understanding of all aspects of event planning and

meeting management, as well as excellent organizational, oral,

interpersonal and written communication skills. Relationship management

skills are critical. Strong analysis, problem solving and customer

service. Ability to multi-task is a must. Knowledge of MCLE or CME

(Continuing Medical Education) a plus, but not required. Must have solid

computer skills in Word, Excel and QuarkXpress (preferred.) Will provide

training in desk top design programs and principles, as well as HTML

e-burst design, both of which are used in the production of our

marketing collateral.


B.A. or B.S. degree or C.M.P. or equivalent work experience in event

planning and/or development of continuing education programs.

Please send resume and salary history to Director of Continuing Legal

Education, Los Angeles County Bar Association, P.O. Box 55020, Los

Angeles, CA 90055. We offer competitive salary, overtime opportunities,

excellent benefits and a respectful, flexible and team-oriented working

environment. No phone inquiries, please.

30. Regional Director of Sales; Prestige Resorts & Destinations, Ltd.;

Kansas City, MO

Regional Director of Sales representing our global collection of

resorts, hotels, DMC's and cruise division and in turn building strong

meeting planner relationships to serve as their regional advocate and



Call and cultivate meeting planner relationships within the greater

Kansas and Missouri market areas.

Required Qualification

10 years background in hospitality sales or related or in a meeting

planning or meeting purchasing role.


4 year degree preferred or equivalent with industry association

certification/training or equivalent.

Email resume to

31. Education and Meetings Manager; Biscuit and Cracker Manufacturers'

Association; Columbia, MD

The Biscuit and Cracker Manufacturers' Association is seeking an

Education and Meetings Manager to manage and run all aspects of

conferences, training workshops, webinars and other educational

programs. This includes developing, marketing, implementing,

administering, and evaluating the events. Individual needs experience in

conference planning, hotel and vendor negotiations, leading and working

with volunteer committees and speakers to develop topics/programs,

on-site management, exhibit coordination and sponsorship marketing.

Individual must have strong meeting planning, project management and

writing skills, be very attentive to detail, have strong customer

service and communication skills. Individual must be able to work under

pressure/deadlines and handle multiple tasks. Association/food industry

experience, educational program development and computer skills (Word,

Excel and web design knowledge) a plus. Some travel required. Cover

letter, resume and salary requirements to E&MM Search, B&CMA, 6325

Woodside Court, Ste. 125, Columbia, MD 21406

32. VP, Education, Professional Development, Training; Intl. Assn. of

Amusement Parks and Attractions; Alexandria, VA

33. Meeting and Event Planner; Greater Reston Chamber of Commerce;

Reston, VA

34. Director of Sales; John Daly International, Inc.; Las Vegas, NV

35. National Sales Manager; Pennsylvania Convention Center Authority;

Philadelphia, PA

The Pennsylvania Convention Center Authority (PCCA) seeks a dynamic

National Sales Manager to secure future events for this prominent

hospitality leader. The National Sales Manager will conduct sales

activities to include but not limited to: Generating customer contact

with new and existing clients, selling short term events, preparing

licenses, coordinating filing and follow-up activities, and such other

functions and duties that will maximize revenue for the PCCA. The

National Sales Manager reports to the Director of Sales. Background in

hotel or convention sales is preferred.

Requirements: Minimum two (2) years of experience. A college degree is

preferred with emphasis in business or management. Additional years of

experience may be substituted for formal education. Must possess

ability, flexibility, and willingness to work irregular hours in a

fast-paced environment. Position offers a competitive salary with a

comprehensive benefits package.

Please forward cover letter, salary history, and resume in MSWord format

to, or mail this information to the attention of

Human Resources Department, Pennsylvania Convention Center Authority,

1101 Arch Street, Philadelphia, PA 19107-2299. No telephone calls

please! Pre-employment reference and background check is required of

all successful applicants. PCCA is an Equal Opportunity Employer.

36. Senior Operations Manager; GES Exposition Services; Washington, DC

GES Exposition Services, a leading tradeshow and event marketing

company, is seeking a high-energy, growth-oriented professional with

demonstrated leadership abilities, integrity and passion for hassle-free

service for the position of Senior Operations Manager at our Washington

D.C. location.

Duties and Responsibilities:

. Manage show portfolio cost and departmental overheads cost that are

directly related to show operations at or below plan.

. Proactively develop fully Integrated Implementation plans for assigned

show portfolio to ensure planned labor and show margins are met or


. Ensure proper billing practices and proper documentation of materials,

labor, and rental equipment is performed to ensure accurate invoicing,

for the purpose of capturing all revenue.

. Manage departmental A/R per company policy to ensure that collection

goals are achieved maintaining 99% or higher credit cards on file for

show portfolio.

. Achieve assigned percentages and recommendations on client surveys and

quality service tracking quality goals within show portfolio.

. Provide leadership of the Operational Show Team to ensure full

participation in the JUMP process. The Operational Show team is to

provide a Productivity Improvement Plan, a service plan, assist in the

development of revenue enhancement plans, and clearly document operation

process improvement opportunities in the post show meetings.

. Provide targeted telemarketing list to Exhibitor Service Executives

formulated from prior show order-level summaries in order to maximize

revenue and operational efficiencies in identified areas.

. Manage, supervise and schedule assigned operations staff to include

objectives and goals, developmental action plans and employee reviews

for direct reports (assigned General Foremen and Operations AEs).

Administer performance appraisals in correlation with the ABC

Performance Management Program.

. Implement SOP and Best Practices, and pro-actively develop, test and

share process improvements.

. Working in conjunction with Account Managers, assist in the

preparation of the annual plan relative to assigned show portfolios. The

Senior Operations Manager is to be specifically tasked with planning

Labor Costs, Show Purchases, Equipment Rental costs and to assist in the

development of revenue projections.

. Assist the Director of Operations in the development of capital

budgets and Investment Proposals. Research and suggest equipment and

inventory that can reduce labor expenditures, improve productivity, and

enhance revenue.

. Participate in grievance process and contract negotiations.

. Ensure compliance with OHSA, DOT and Safety Requirements.

. Ensure Damage and Loss reports are documented in adherence with

company practices.

. Coordinate activities with vendors and subcontractors.

. Coordinate activities with the house and logistics carriers.

. Review and approve all labor calls and staffing plans to ensure they

are fact based and in alignment with the Implementation Plan, the show

budget, and service requirements.

. Manage the labor and productivity tracking and reporting process.

. Obtain and disseminate labor-tracking reports to operational team.

Make on-site plan adjustments to ensure show margins are achieved.

. Manage all operations involving Union personnel within the guidelines

and spirit of the current contract.

. Other duties as assigned by the Director of Operations.

Give yourself the opportunity to grow with a progressive company

offering excellent compensation and benefits. To discover the advantages

that come with industry leadership, apply on-line at and

click on Careers, then click on apply on-line. No phone calls please.

EOE M/F/V/D Pre-employment substance abuse testing required.

Resumes must be submitted by July 21, 2007.

37. Conference & Events Internship; U.S. Green Building Council;

Washington, DC

The U.S. Green Building Council, a Washington, DC-based national

nonprofit organization of over 9,000 corporate and organizational

members from every sector of the building industry united to transform

the building marketplace to sustainability, is currently seeking an

aspiring meeting and event planner to support the Conference & Events

department in administering conference, committee and retreat

details-with a special focus on supporting the Greenbuild International

Conference & Expo-from summer 2007 through the completion of the 2007

Greenbuild in Chicago.

This internship will provide the selected individual with experience in

coordinating many logistical aspects and administrative needs of

professional corporate meetings and a major industry tradeshow.

Specific Responsibilities Include:

* Coordinate conference room calendar and staff programming

* Coordinate office tours and schedule evening sponsor events

* Assist in coordination of meeting logistic planning for all USGBC

Committee meetings, trainings, retreats and staff events specifically:

Travel agency air manifest, attendee list coordination and communication

and rooming list changes

* Track expenses and reconcile vendor bills for Greenbuild and

Committee meetings (Event invoice notebooks and Post conference/Event


* Assist in coordination of meeting logistic planning for

Greenbuild, specifically:

* Continuing education unit (CEU) administration and reporting

* Bookstore assistance

* Signage tracking

* Pre/post conference seminar administration

* Pre/ post survey administration

* Merchandise assistance

* Run of show documents

* Shipping

* Assist in the coordination of Conference communication:

Newsletter, website, e-vites, e-mail

* Serve as main contact for e-mail and phone customer service

* Assist in updating Conference & Events timelines

* Handle fulfillment of all mailings, event list and invitations

* Lend administrative support to Greenbuild Subcommittees


* High school diploma or equivalent required, some college in

relevant subject area preferred.

* Interest in learning overall knowledge of all aspects of

conference planning, including exhibits, registration, logistics, CEUs,

program development, audio visual and housing.

* Experience with use of advanced communication techniques like

email, web-sites

* Excellent written communication

* Strong strategic, tactical, and linguistic skills

* Creative, innovative approach

* Deadline-oriented, multi-tasking

* Exceptional Computer skills including demonstrated proficiency

with MS Word, Excel, PowerPoint, database management, internet, e-mail

* Appreciation for USGBC mission

Application Instructions: Please submit résumé and letter of interest

via email to or fax to 202-478-5046, attn: E. Tarring.

38. Director, Conference Services; AAA National; Lake Mary (Orlando), FL

39. Meetings Manager; Talley Management Group; Mt. Royal, NJ

Talley Management Group, a leading provider of comprehensive association

management services since 1987 is currently seeking to expand its

Meetings Division. We are seeking a dynamic professional meetings

planner with at least 5 years experience. Preferred candidates must be

experienced at managing multiple projects, negotiating contracts,

planning and managing facility logistics, managing/creating budgets, and

excellent presentation skills. Experience with web-based abstract

submission and data management is a plus. Key abilities also include

proficiency with Microsoft Office, excellent organizational skills and a

strong customer focus. Travel is required. CMP preferred. Competitive

compensation with benefits including health, dental, paid leave and

401(k) with match! Interested candidates please email resume and salray

requirements to

40. Conference Manager; Texas Medical Association; Austin, TX

The Conference Manager serves as the logistics manager for TexMed, the

Texas Medical Association's premier conference which includes more than

200 events, 3,400+ attendees, and a 150-booth exhibit hall. As a key

member of the TexMed team, this position will manage all logistics,

coordinate housing accommodations, and work with CVBs, hotels, speaker

bureaus, members, TMA staff, third party contractors, etc. to establish

conference needs. This position also will assist with planning and

production of the association's Fall and Winter Leadership Conferences

and other programs as assigned.

Responsibilities 1. Plan and execute logistics for TexMed including:

room assignments and set up, menu selection, meal guarantees,

audiovisual requirements, shuttle service, decorating, signage, and

staffing needs.

2. Prepare RFPs and assist the director with negotiation and monitoring

of TMA's conference vendor contracts. This includes serving as an

in-house consultant to review and negotiate contracts for other TMA


3. Coordinate expense budget preparation, monitoring and reporting for

TexMed, and work with TMA's finance department to reconcile and allocate

TexMed expenses to appropriate cost centers and negotiate financial

disputes with conference vendors.

4. Work with TexMed marketing, registration, and CME development teams

to coordinate meeting schedules, registration hours, housing deadlines,

and city/facility information for the TMA Web site and conference

promotional materials.

5. Process correspondence/reports including housing pickup, attendee

preferences and spending patterns, revenue and expenses, attendance

analyses, and conference evaluations.

6. Manage other aspects of TexMed production including but not limited

to: production schedules, conference diaries, and preparation of

information packets for TMA staff, CMS and specialty society executives,

CME program chairs, and other TexMed VIPs.

7. Provide staff support for the TexMed Executive Committee including

development of agendas, liaison with the physician Chair, preparation of

minutes, and handbook/board reports.

8. Serve as a member of the production team for TMA's Fall and Winter

Conferences where assignments will include back-up logistics

coordination, on-site staffing, and development of conference


Knowledge and Experience:

Requires concentrated understanding of a specialized area of knowledge

normally acquired through attainment of college degree in related field,

and 3 to 5 years experience. Experience in meeting management, hotel

catering and sales. Knowledge of Microsoft Office Suite. Certified

Meeting Professional (CMP) or equivalent designation preferred.

Please send your resume to

41. Conference Center Coordinator; Thompson & Knight LLP; Dallas, TX

This newly created position includes a wide range of responsibilities

associated with conference coordination and scheduling of all conference

rooms. Overall day-to-day responsibility for provision of food services

within a conference center, scheduling and set-up of conference rooms.,

as well as providing a high level of customer service, event planning

and support to attorneys and staff for meeting rooms.


Strong leadership skills to serve as a liaison with office services,

receptionists, housekeeping, support staff, clients and attorneys.

Responsible for provide catering, hospitality set up and clean up, AV &

other equipment, experience with space management and strong customer

service skills with directing a team and resolving conflicts in

schedules, rooms, etc.

Essential Qualifications:

Candidate must be a highly polished, well spoken individual with a high

level of self-motivation and demonstrated capacity for independent

judgment, planning, evaluation, decision making. Able to complete

projects and support events independently with a high level of success.

Strong client-centered orientation and delivery of customer service as

well as demonstrated ability to work successfully with a diverse

clientele. Demonstrated ability for teamwork and collaboration.

Demonstrate strong organizational skills. basic knowledge of

audio-visual, and sound equipment and a proficiency with a PC, Microsoft

Office, email, Internet literate. Must be flexible and have ability to

work on more than one project at a time. Problem solving and conflict

resolutions skills and a strong attention to detail and accuracy is

critical to position.

Min. 4yrs office administration exp. Min. 2 years conference and meeting

coordination exp.


Bachelor's degree preferred

Please send resume to Melissa Eubanks

42. Deputy Director of Meetings Management; Envision EMI; Vienna, VA

Envision EMI, LLC has been a national leader in the development and

execution of educational conferences for over 15 years. Our talented

team members are responsible for Educating, Motivating and Inspiring

over 45,000 students per year through national and international

leadership conferences.

The Deputy Director of Meetings Management is responsible for supporting

the strategic relationships and operational aspects of contract

negotiation, preparation and implementation for Envision and its

clients. This position reports to the Sr. Director of Contracting and

Vendor Relations and provides strategic support for the Director and

department/program leads.


– Assist the Sr. Director of Contracting and Vendor Relations in various

stages of the event and meeting management process, including:

evaluating event and meeting needs, researching venues, identifying

vendors and evaluating pricing, proposals and contracts.

– Assist in the negotiation, implementation and management of vendor

contracts, including transportation organizations, hotels, universities

and other establishments.

– Build and maintain positive relationships with outside vendors, assist

in the identification of new vendors, products and services as needed.

– Build and maintain relationships with business units to fully

understand and incorporate their needs and requirements as related to

conference management.

– Maintain conference database and client conference calendar and

contract files.

The ideal candidate will have 4+ years experience in meetings and event

management including first hand experience in contract negotiation,

vendor interaction and budget preparation. This position will interact

across all levels of staff as well as with external vendors, so a proven

record of excellent internal and external customer service is important.

You must be organized and attentive to detail with the ability to manage

simultaneous projects in a fast-paced, cross-functional environment.

This position requires travel (~30%).

To learn more about Envision EMI and to apply online, visit our website

at or click on the following link:

43. Meeting Planner; Integrated Solutions and Services; Knoxville, TN

Local company expanding their meeting and event planning department to

support governmental clients locally and nationwide. The successful

candidate will be experienced, well-organized, detail-oriented and able

to prioritize deadlines and projects. Computer proficiency and excellent

communication skills a must.

Responsibilities may include, but not limited to:

– Site selection

– Estimates

– Contract negotiations

– All vendor arrangements


– Logistics (such as rooming list)

– Budget updates and invoice reconciliation

Required Qualification

CMP, CMM, other industry recognized certification, or ability to secure

certification in the immediate future a must. Competitive salary and

benefits package. Full and part time employment available.


High school degree, College graduate preferred

Please send résumé to

44. Program Planning Specialist; District of Columbia Bar; Washington,


D.C. Bar has an opening in its Continuing Legal Education (CLE)

Department to assist w/ planning & developing courses; handle room &

equipment reservation requests & facility set-up & support needs; handle

marketing & promotion, online course offerings, publications, & mailing

lists; maintain marketing databases; & responsible for CLE web and

on-line content.


BA/BS from accredited college or university with a min. 2 yrs. relevant

work exp.; 5+ yrs. exp. in an education, meeting, or planning

environment w/o degree. Exp. in program planning or marketing and

promotions strongly desired. 3 yrs exp. in MS Excel and Word and

PowerPoint; web-based publishing strongly desired. Excellent verbal,

written and customer service skills and ability to work with minimal

supervision. Must commit to work one evening a week.

Send cover letter, resume to: HR/CLE-PS, DC Bar, 1250 H Street, NW, 6th

Floor, Washington, DC 20005, or, or fax to 202-824-1863.

NOTES: Local Residents Preferred (No Relo). Salary – high 30s to low


45. Event Sales Manager; Expoships LLLP; Bonita Springs, FL

46. Meeting Coordinator; American Society of Hematology; Washington, DC

47. Annual Meeting Coordinator; American Society of Hematology;

Washington, DC

48. Meetings Manager; American Student Dental Association (ASDA);

Chicago, IL

The American Student Dental Association (ASDA) has an immediate opening

for an experienced Meetings Manager. Qualified candidates should be

able to plan, coordinate and manage all logistics for approximately 15

meetings per year. Responsibilities include site research for meetings

ranging in size from 20 to 350 attendees; evaluating hotels, vendors and

speakers and negotiating all contracts; developing agenda and program

content for meetings with the assistance of planning committees;

coordinating commmunications with all exhibitors and sponsors;

developing and managing all meeting budgets; reconciling meeting bills;

reviewing meeting evaluations and making recommedations for

improvements. This position reports to the Executive Director.

Candidate must have a minimum of five years experience in meeting

planning and be a detail-oriented team player with strong verbal and

written communication skills; excellent organizational abilities; strong

problem solving skills; meeting planning and negotiation skills; ability

to prioritize work and manage a number of projects simultaneously.

Please submit a letter, detailing your professional experience as it

relates to this position, along with your salary requirements.

The American Student Dental Association is a national student-run

organization which protects and advances the rights, interests, and

welfare of students pursuing careers in dentistry.

Contact: Nancy Honeycutt

Fax: 312-440-2820

49. Coordinator — Meetings and Membership; American Waterways

Operators; Arlington, VA

Position Objective: Effectively coordinate all AWO and alliance partners

meeting planning needs and provide excellent membership services for

existing and prospective members of AWO.

Essential Job Functions:

Meeting Planning: ·

* Utilizing adult learning techniques and information from past

meetings, plan, organize, and facilitate the details of all meetings

(national, regional, safety, fundraising, and any other type of AWO

member/staff gathering, including those of alliance partners, as

requested), which includes sleeping rooms (if needed), meetings rooms

and all associated function space, audiovisual arrangements, and

transportation (if needed)·

* Interact with vendors, hotel contacts and others who provide

meeting services·

* Coordinate all AWO equipment (laptops, overhead projectors, etc.)

to be used at meetings to ensure staff equipment needs are covered·

* Negotiate site contracts to ensure excellent, cost-effective


* Use C-vent, or other meeting planning software, to improve

coordination and planning to improve invitations, registration,

sponsorships and recordkeeping·

* Solicit sponsorships and develop creative signage to acknowledge

member support·

* Compile current and complete information on meeting registration

as it becomes available in a useable format that is accessible to all

members of the AWO staff·

* Create and maintain a meeting calendar, readily accessible to all

AWO staff, at least one year in advance, of all AWO and alliance partner


* Coordinate staff debriefings to collect lessons learned and

opportunities for improvement·

* Train staff in effective presentations methods that will increase

member interest, involvement, and retention·

* Provide on-site meeting management and facilitation to ensure all

functions, personnel, and equipment are properly coordinated.


* Maintain the AWO membership database to ensure its information is

current and correct, which includes periodically soliciting updates from

members to ensure accuracy·

* Manage the prospective member process:

* Provide membership information to prospective members

* Coordinate with accounting and safety departments on verification

of eligibility of prospective member for AWO membership

* Update the new member packet

* Make “welcome to AWO” orientation calls to new members

* Make six-month follow-up calls to new carrier members

* Act as the point of contact for members who have questions about

how to access other services or information available from AWO·

* Manage and maintain the distant member program·

* Ensure constant membership services improvement for AWO staff and

the association as a whole.

Qualifications: Knowledge, Skills, and Ability:

Self-starter with excellent interpersonal skills that include a love of

learning, and the ability to anticipate member and staff needs;

assertiveness; attention to process, people, and content; and, who is

constantly looking for new ways to make our meetings and member services


* Ability to handle multiple tasks, projects, and priorities

effectively and professionally·

* Strong oral and written communications skills, including excellent

telephone manner Education and


Bachelor's degree preferred.


Five years experience in all facets of meeting planning and member

services in an association environment. Proficiency in Microsoft Office

suite: (Outlook, Word, Excel, PowerPoint). Experience with a Web-based

association management and database software desirable.

Working Environment/Physical Activities:

Office Environment


Limited domestic travel

Contact: Robert Clinton

Phone: 703-841-9300 Ext. 253

Fax: 703-841-0389

50. Trade Show Manager; Boston Scientific Corporation; Fremont, CA

Position Overview:

Initiates, develops and executes tradeshows and supervises professional

programs that are aligned with Events & Communications Programs,

Marketing, and Sales objectives.

Specific Duties and Responsibilities

1. Leads the development and execution of strategic tradeshows that

support initiatives; recommending appropriate messages and tactics.

Applies product and market knowledge throughout the process.

2. Produces tradeshows ensuring consistency and collaboration while

following established guidelines, processes and tools. Educates cross

functional teams, provides direction and establishes solutions where


3. Supervises the management of domestic and international Professional

Programs; recommending appropriate sponsorship and participation levels,

messages, and tactics.

4. Communicates proactively to all levels of management and

stakeholders. Champions tradeshow & professional program strategies

throughout the organization.

5. Fosters strong relationships with key customers, both internal and

external. Participates in project teams outside of Events &

Communications. Serves as a liaison and event resource for initiatives.

6. Partners with and manages vendors to ensure that initiatives meet

objectives. Directs and initiates solutions in support of continuous


7. Defines, tracks, and maintains budgets. Ensures cost saving measures

and spending within allocated amount. Participates in the development of

department and franchise budgets adhering to corporate priorities.

8. Applies finance principles to the development of department and

franchise budgets.

9. Analyzes program impact and metrics for projects and/or launches.

Provides recommendations and creates plans for continuous improvement.

10. Maintains and enhances knowledge of tradeshow and event industry

trends and best in class practices as related to responsibilities.

Actively participates on the Tradeshow Council providing strategic


Qualifications Required:

Experience: Minimum 6-9 years of experience trade show and event


Education: BA Degree

51. TEAM LEADER; American Express; Milwaukee, WI

When you represent a name like American Express, you have an immediate

professional advantage … respect.

You will be responsible for leading a team of meeting managers,

providing leadership, feedback and direction to staff by assessing skill

levels and overall readiness. You will also act as a conduit for

communication, ensuring that direct reports are well informed about

issues which affect them and their customers while managing change

effectively to motivate and retain employees.


* Familiar with hospitality industry

* 3+ years experience with procurement/contract negotiation

* 5 years leadership experience managing a team whose responsibilities

include meeting planning

* Strong knowledge of group industry, destinations, hotels and suppliers

* Excellent verbal/written communication skills

* Ability to work within budgetary parameters and handle multiple


We offer top compensation and exciting benefits including

medical/dental/vision from day one, 401(k) + company match and much


To join our winning team, please visit and enter req # 85127BR in the

keyword field. EOE

52. Sr. Meeting Planner; AAA National; Lake Mary, FL

Position Description

Plans and manages all aspects of meetings and conferences including

contract negotiation, management and reconciliation of budget, and

details of conference logistics (VIP events, transportation, and

tradeshows). Collaborates with the client to ensure meeting expenses are

within or below established budget. Develops general session staging and

design and coordinate all production elements. Writes, edits, and

processes conference information for intranet and the Internet.


1.Researches and develops hotel options, off-site venues, and speakers

based on client's program format and budget. (15%)

2.Negotiates contracts for hotels, off-site venues, drayage companies,

transportation, destination management companies, audio-visual suppliers

and production companies. (15%)

3.Plans and manages all details of conference logistics to include

program planning, off-site events and trade shows. (20%)

4.Develops and balances business line conference budgets in excess of

$400,000 including developing and managing sponsorships. (15%)

5.Travels and manages logistics of conference on-site events. (15%)

6.Provides communication skills to assist attendees in understanding

meeting details via the intranet. (10%)

7.Provides analytical skills to develop and evaluate technical

applications that support departmental operations. (10%)

Required Qualification

-Bachelor's degree and two (2) to four (4) years experience coordinating

group functions in a hotel or association/corporate environment

-CMP certification or ability to earn the CMP within 2 years

Please apply online at

53. Director, Conference Services; AAA National; Lake Mary, FL

Position Description

Directs the development of speakers and workshop leaders, meeting format

and agenda, budgeting, promotion, registration, production,

entertainment and on-site coordination of events. Events consist of

business line conferences, board meetings, committee meetings, trade

shows, and special events sponsored by the National Office. Develops and

administers meeting and housing budgets. Hires, trains and directs staff

and suppliers in all aspects of meeting development and execution to

achieve maximum operational and budgetary effectiveness. Negotiates and

approves contracts with suppliers such as hotels, airlines, car rental

companies, speakers and workshop leaders, production services, and

entertainment providers.


1.Directs preparation of education and meeting formats, schedules, room

assignments, layout preparation, menus, guarantees, function

specifications, scripting and related details to ensure seamless on-site

management of events. (25%)

2.Negotiates and approves all contracts and agreements between hotels,

transportation companies, speakers and all suppliers. (15%)

3.Conducts and oversees post-meeting evaluations, recommends and

implements areas for improvement, potential cost savings, and potential

revenue producing areas of interest. (10%)

4.Provides direction to departments and staff in development of

individual meeting goals and objectives, meeting content and scheduling.


5.Directs development and administration of all meeting budgets,

processing and approval of payments, revenue, hotel master accounts and

development of financial analyses. (10%)

6.Develops and approves RFPs, proposals and agreements for staging,

production, design, creative elements, lighting, sound and audio usage

for meetings and conferences. (10%)

7.Develops guidelines and entitlements for sponsorships and ensures

departments are in compliance. Directs and coordinates the activities or

product disbursement of sponsored areas. (5%)

8.Provides direction and training to staff on customized electronic

database for processing of attendee and suppliers on-line registration.


9.Develops executive summaries and necessary reports and recommendations

for senior management and individual departments to affect procedural

changes or cost saving activities. (5%)

10.Formulates and maintains clear communication and professional

relationships between AAA and professional and industry organizations,

as well as hotels, suppliers, partners, clubs and related interests.


Required Qualification

-Thorough knowledge of meeting planning techniques

-Strong knowledge of general finance and budgeting

-Experience in staging, production and audio-visual logistics

-Basic understanding of contractual law

-Strong knowledge of hotel operation and operating procedures

-Strong negotiating skills

-Ability to direct and monitor multiple programs and activities

-Strong background and knowledge of sponsorship opportunities and


-Experience in marketing, printing and promotions

-Basic understanding of Web-based information systems

-Detailed oriented, but able to see the big picture

-Able to communicate effectively with all effectively levels of

management, staff, attendees and suppliers


-Bachelor's degree and six (6) to eight (8) years of meeting planning in

an association environment and hotel convention management or related


-Or Bachelor's degree, four (4) to six (6) years of meeting planning in

an association environment and hotel convention management or related

experience and Certified Meeting Professional (CMP) certification

Please apply online at

54. Marketing and Events Manager; Novell, Inc.; Provo, UT

Position Description Responsible for providing leadership, direction

and management of specific corporate programs, events and/or projects in

a timely and efficient manner. May be responsible for developing project

plans and ensuring program schedules and budget constraints are

effectively managed. Aggressively manages and monitors program from

project initiation through delivery. Is responsible for ensuring that

events are completed within established budget and quality guidelines.

Required to work closely with internal departments and outside vendors

to ensure project completion.


* Assist management in planning all aspects of events. This includes the

development of operating and marketing plans and resource requirements.

A significant responsibility will be identifying, preparing, planning

and executing C-level events.

* Actively coordinate with appropriate internal groups, as well as

strategic partners, on the execution of key deliverables.

* Assist in the development and implementation of communication

strategies for company initiatives. This includes internal and external

communications via print, electronic and other methods.

* Monitor the business environment for issues and opportunities that

affect company initiatives and work with management to minimize

potential conflicts and maximize opportunities.

* Monitor, manage, and prepare budgets on a regular basis.

* Focus on maximizing the effectiveness of team processes and

documenting these processes.

* Maximize event & meeting opportunities; align opportunity with

Novell's strategy and direction.

* Manage all aspects of the Global Event Calendar (both internal and


* Provide marketing support to Corporate Events Team. Liaise with

Corporate Marketing, MARCOM, and Product Marketing, to ensure proper

messaging is delivered at events.

* Develop overall corporate show strategies, marketing and processes.

Required Qualification

* Minimum 3 years Event Management experience

* Must possess superior organizational and project management skills

* Solid marketing background (preferably in high technology) with

experience in a variety of marketing mediums (print, online, event)

* Excellent verbal and written communication skills

* Excellent presentation skills

* Proven track record planning and executing events

* Must be detail oriented and creative


* Experience in high tech desirable

* Bachelor Degree in Marketing or related field

Please send email with resume attached to

55. Meetings Assistant; AACTE; Washington, DC

56. Senior Meeting Professional; EDJ Associates; Reston, VA and

Rockville, MD

57. Director of Annual & Regional Meetings; National Rural Electric

Cooperative Association (NRECA); Arlington, VA

58. Director of Meetings and Exhibits; International Association of

Operative Millers (IAOM); Leawood, KS (Kansas City metro area)

59. Director of Events and Donor Stewardship; Elizabeth Glaser Pediatic

AIDS Foundation; Washington, DC

60. Meetings Coordinator; National Academies; Washington, DC

61. Meetings Assistant; American Assn of Colleges for Teacher Education;

Washington, DC

62. Sales Management Opportunities; Holiday Inn Central; Washington, DC


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Music 100 Years: Pop Music – The Modern Era 1976-1999″

Past and present issues can be read at Issues from November 27 onward

will be posted at

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