Hospitality and Event Planning Network (HEPN) for 23 July 2007

Hospitality and Event Planning Network (HEPN)

23 July 2007

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Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

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Issues from November 27 onward are also posted at

This network thrives on sharing. Invite your friends! Anyone can sign up

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Neither Topica nor I rents, sells, or gives out your information on this


This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Meetings Coordinator; Heart Rhythm Society; Washington, DC

2. Senior Meeting Planner; EDJ Associates; Rockville, MD

3. Meetings and Events Coordinator; American Board of Trial Advocates;

Dallas, TX

4. Program Coordinator – Continuing Medical Education; NYU Medical

Center; New York, NY

5. Sr. Manager Strategic Events and Tradeshows; CIBA Vision; Duluth, GA

6. Executive Director; South Bend/Mishawaka (IN) Convention and Visitors

Bureau; South Bend, IN

7. Executive Director; Kissimmee Convention & Visitors Bureau; Orlando,


8. Remote Account Executive, Greater DC Area; Monterey County Convention

& Visitors Bureau; Washington, DC

9. National Sales Manager; Washington Convention and Tourism;

Washington, DC

10. President and CEO; Pocono Mountains Vacation Bureau; Pennsylvania

11. Contract Event Photographers; Reflections Photography; Washington,


12. Program Assistant-Annual Meeting; American Society of Clinical

Oncology; Alexandria, VA

13. Director of Sales – Courtyard by Marriott Cromwell; Waterford Hotel

Group; Cromwell, CT

14. Sr. Manager, Events Planning; Association Management Bureau, Inc.;

McLean, VA

15. Conference Coordinator; Pal-Tech, Inc.; Arlington, VA

16. Registration Manager; Vindico Medical Education; Thorofare, NJ

17. Exhibits Coordinator; American Dietetic Association; Chicago, IL

18. Manager, Speciality Society Services; American Society of Plastic

Surgeons; Arlington Heights, IL

19. Coordinator, Scientific Sessions; Heart Rhythm Society; Washington,


20. Meetings/Education Coordinator; Home Care Alliance of MA; Boston, MA

21. Events Manager; Gerson Lehrman Group; Austin, TX

22. Citywide Sales Manager, Washington DC Region; Denver Metro

Convention & Visitors Bureau; Alexandria, VA

23. Senior Meetings and Events Producer; Fusion Productions; Webster, NY

24. Meeting/Event Planner; Integrated Solutions and Services; Knoxville,


25. Events Manager; The Canadian Institute; Toronto, ON, Canada

26. Meetings and Programs Intern; American Bar Association, Section of

International Law; Washington, DC

27. Director-Event Planning; ALSAC/St. Jude; Memphis, TN

28. Events Director; Womens Foodservice Forum; Minneapolis, MN

29. Director, Meetings, Conferences and Travel; American Diabetes

Association; Alexandria, VA

30. Convention Senior Manager; SmithBucklin; Chicago, IL

31. Manager, Conferences & Meetings; National Fire Protection

Association; Quincy, MA

32. Experienced Meeting Planner; Hewitt Associates; Lincolnshire, IL

33. Housing Manager; Society for Neuroscience; Washington, DC

34. Coordinator; NAFSA: Association of International Educators;

Washington, DC

35. Meetings Manager; Axiom Meeting Solutions; Home Based Office –

Denver, CO

36. eMarketing Services / Sales;; Gaithersburg, MD

37. Sr. Manager – Education, Meetings and Membership; FCIB; Columbia, MD

38. Registrar & Event Assistant; National Investment Center; Annapolis,


39. Meeting Planner – Temporary to Permanent; IEEE; Piscataway, NJ

40. Manager, Meeting Services; Thomson Scientific; Charlottesville, VA

41. Communications and Special Events Coordinator; Doorways for Women

and Families; Arlington, VA

42. Senior Events Manager; Georgetown University; Washington, DC

43. Marketing Representative/Tradeshow Coordinator; SAIC; Chantilly, VA

44. Event Services Coordinator; National Rifle Association; Fairfax, VA

45. Restaurant Manager; District Restaurant Enterprises; Washington, DC

46. VIP Access Sales Manager; International Spy Museum; Washington, DC

47. National Meeting and Events Planner; YMCA of the USA; Chicago, IL

48. Coordinator; Lions Clubs International; Oak Brook, IL

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to One SSP will be included each week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to for inclusion in the

next newsletter!


1. Meetings Coordinator; Heart Rhythm Society; Washington, DC

The Heart Rhythm Society has an opening for a Meeting Coordinator to

coordinate all logistical aspects for assigned Society meetings,

activities and external trade shows. Coordinates and develops all

specifications and details for the assigned meetings. This includes

coordinating logistical arrangements, preparing facilities

documentation/function sheets and other required services for meetings &

events. Coordinates and prepares schedules for other related services

for the Annual Meeting including temporary personnel, photography,

floral and audience response systems. Coordinates all staff and rookie

briefings for the Annual Meeting and assists with preparation of

training materials. Handles general inquires for all Society meetings.

Essential Responsibilities

* Prepares all function sheets and meeting schedules for assigned

courses and meetings and reviews with Director all facility

documentation for accuracy.

* Develops and coordinates all meeting logistics for 25-40 other

Society meetings of various sizes including BOT meetings, Leadership

Retreat, educational courses and committee meetings.

* Works with Director, Meeting Services, and facilities' event

personnel to successfully execute meeting operations.

* Responsible for onsite meeting management of all headquarter hotel

meetings and activities for Annual Meeting.

* Assists with preparation of marketing brochures.

* Provide onsite meeting management for assigned meetings.

* Assists with preparation of procedures and schedules for on-site

facilities management and logistics team.

* Prepares confirmations for ICW meetings and maintains

correspondence files.

* Coordinates HRS Trade Show participation for approximately 8 to 10

shows per year.

* Coordinates Hands-On session for educational courses (Board Review

and Advanced Ablation.)

* Prepares hotel resumes for the Annual Meeting.

* Develops, schedules and coordinates temporary personnel for Annual


* Coordinates portfolio bag stuffing for Annual Meeting.

* Updates Society's web page for Annual Meeting.

* Coordinates shipping to and from meeting sites.

* Coordinates photography and floral requirements for the Annual


* Codes invoices for annual meeting hotels and related meeting

management services for review by the Director and Vice President.

* Maintains hotel files and other annual meeting logistic files.

* Prepares and assist with preparation of meeting materials for site

inspections, meeting spec books, staff training manuals, etc.


* Education & Experience:

– Related degree and three to five years of

professional experience in the field of meeting management and


– Direct experience in the successful coordination of

meetings and events.

– CMP a plus.

* Skills:

– Proficient with excel, word, PowerPoint. Familiarity

with access and or events management software.

– Demonstrated strengths in organizational skills and

attention to detail

– Exceptional communications and interpersonal service.

– Ability to juggle multiple tasks, detailed oriented

and ability to meet and manage deadlines.

– Ability to work independently and prioritize.

– Customer service driven

* Physical Requirements:

– Must be able to distance walk through convention


– Must be able to work long hours including early

morning and late evenings during conferences.

– Must be able to do minimal lifting of boxes.

– Ability to use computer terminal for potentially long

periods of time.

* Conditions:

– Travel 4 – 6 times per year and ability to work on

weekends as necessary.

To apply for this position, please email your salary requirements, cover

letter and resume to Please specify which job you

are applying for in the subject line of your e-mail.

For more information about the Heart Rhythm Society, please visit our

website at

Contact: Dana Pinkney

Phone: 202-464-3436

2. Senior Meeting Planner; EDJ Associates; Rockville, MD

EDJ Associates is a dynamic management consulting and technical services

firm based in Reston, Virginia. EDJ has established a solid track

record of success in the planning, design, and implementation of a wide

range of projects in the areas of event planning, peer review support,

and information management. We are currently seeking proactive,

enthusiastic candidates for the following position: Senior Meeting

Planner. We have an opening in Rockville, Maryland.

Sr. Meeting Professional responsibilities include:

* Manage and coordinate all logistical aspects of special events,

government-sponsored meetings and exhibit plans from concept to closing,

in accordance with the Federal Travel Regulations (FTR).

* Direct all arrangements for events involving 200-3500 participants

including annual conferences, workshops, retreats, trainings, town hall

meetings, focus groups, symposia, seminars, and other types of meetings.

* Serve as the primary meeting consultant to management, staff,

clients, speakers, and attendees

* Prepare and monitor timelines and costing estimates

* Conduct facility searches and site inspections

* Negotiate with and secure facilities and vendors in accordance

with the FTR (e.g., hotel, catering, audiovisual equipment,

transportation, communications)

* Coordinate speaker identification and confirmation

* Provide onsite management, serving as the primary liaison with

clients, dignitaries, staff, participants, and vendors

* Review and reconcile meeting-related invoices

* Direct post-meeting activities, such as coordination of meeting

summaries, evaluation reports, and thank-you letters

Ideal candidate should have a Bachelors degree or equivalent experience

and at least three years of meeting planning management experience.

Ability to demonstrate knowledge of RFP preparation, spec writing,

contract negotiations, logistics planning, budget planning, knowledge of

the FAR and managing vendors and suppliers. Must have excellent

organizational and communications skills (written and verbal), and

supervisory skills. Experience with word processing/personal computer

applications required (Microsoft Word and Excel). Demonstrated ability

to set priorities and follow through on work assignments. Must have

excellent customer service skills and experience working with the

Federal Government.

3. Meetings and Events Coordinator; American Board of Trial Advocates;

Dallas, TX

Position Summary:

Under the general and administrative direction of the Executive Director

of ABOTA, the Member Services Coordinator for Meetings:

– coordinates logistical details of various national and/or regional


– performs on-site staff functions at the various national and/or

regional meetings;

– maintains an accurate calendar of events for ABOTA and chapter


– assists in the preparation of materials related to the various


– functions as staff liaison to specified committees;

– performs work necessary to maintain and improve identified programs

and/or projects;

– performs any and all other functions as may be considered necessary

and appropriate by the Executive Director.


I. Meetings:

Includes, but is not limited to, meetings of the National Board of

Directors, ABOTA National Executive Committee, Nominating Committee,

and/or other meetings as requested and appropriate.

– assists the President-elect in identifying appropriate venues for

meetings to be held during his/her upcoming year as President;

– functions as primary staff liaison with hotel representatives to:

– communicate organizational needs and preferences;

– ensure the efficient and effective conduct of meetings;

– working in cooperation with appropriate staff, prepares and

distributes various promotional materials, meeting notices, supporting

materials and the like;

– attends all meetings for the purpose of performing on-site staff

functions including registration, coordination and execution of event


II. Performs miscellaneous administrative duties in cooperation with

other ABOTA staff including, but not limited to:

– acting as co-telephone operator in cooperation with Member Services

Coordinator, Membership;

III. Other

– Performs any and all other functions as considered necessary and

appropriate by the Executive Director.

Required Qualification

– Not less than three (3) years demonstrated and comprehensive work

experience in meeting planning with preference given to work experience

in a professional and/or trade association;

– Excellent verbal and written communication skills;

– The ability to work with a diverse group of volunteers, staff, and

vendors in the timely and professional completion of day-to-day

responsibilities and other responsibilities as may be assigned;

– The ability to deal professionally and effectively with stressful

situations and demanding people;

– The ability to quickly identify and comprehend issues germane to

ABOTA's mission;

– The ability and willingness to make recommendations to improve and/or

expand the services provided to the members of ABOTA;

– The ability and willingness to travel in order to accomplish the

duties of the position.


– A Bachelor's degree in Hotel/Motel Management, Business

Administration, and/or an equivalent course of study from an accredited

college or university;

Send resume to:

ATTN: Meetings and Events Coordinator

American Board of Trial Advocates

2001 Bryan Street, Suite 3000, Dallas, TX 75201

(214) 871-7523 (800) 932-2682 Fax: (214) 871-6025

4. Program Coordinator – Continuing Medical Education; NYU Medical

Center; New York, NY


– Coordinate CME Conferences, including on-site logistics i.e. food &

beverage, AV, conference services, etc.

– Assist Director to create brochures and promotional vehicles

– Coordinate production with internal and external graphics and printers

– Coordinate visiting fellowships for outside physicians

– Coordinate course materials and other handouts

– Coordinate projects to increase the visibility of CME Course offerings

to physicians (through brochures, web-sites, e-mail marketing, journal


– Schedule and lead site visits throughout the NYU Medical Center

– Liaison and coordinate discussions between NYU staff and faculty and

visitors plus all related functions as assigned.

– Excellent communication skills essential; organizational skills, plus

excellent interpersonal skills. The ability to multitask and work

independently is vital.

Required Qualification

Bachelor's degree plus minimum of 3-5 years of responsible meeting

planning, special events and/or marketing / public relations experience

required, preferably in the health care field, but not essential.

Excellent communication skills essential; organizational skills, plus

excellent interpersonal skills. The ability to multitask and work

independently is vital.

Please email both and

No phone calls please.

We will contact applicants to schedule interviews.

5. Sr. Manager Strategic Events and Tradeshows; CIBA Vision; Duluth, GA

global eye care leader, CIBA Vision has one of the most exciting product

pipelines in the industry today. A pipeline of innovative contact lenses

and lens care products brought to life by diverse, talented, performance

driven people who share a passion for healthy vision and better life.

All of which makes us one of the most rewarding employers in our field

How do you spend your day? Are you passionate about what you do? At CIBA

Vision, our focus is clear, our purpose defined. We're part of a team

that's making a difference in the quality of people's lives.

Think What's Possible.

This position is responsible for planning, managing, and executing all

external strategic events for customers and CIBA Vision employees in

North America, internal meetings for the entire CV NA organization

(sales, marketing, professional services, operations and various

corporate functions), and tradeshows/conventions in the US & Canada.

The incumbent directs and manages personnel, projects, budgets, and

day-to-day activities regarding these events/meetings/tradeshows which

promote short- and long-term growth of CV sales. In addition, the

position supports lens & lens care business units by providing strategic

advice, new ideas/programs/promotions, as well as enhances CV image &

reputation in the eye care professional community. This role also

involves managing the relationship(s) between the interested parties and

the event(s).


Minimum Required:

8 – 10 years convention AND meeting related experience.

5-7 years management experience.

Budget planning and management experience.


Experience in organizing and implementing a high volume of programs of

varying complexity (100+ events and 75 tradeshows per year).

Supervising a diverse staff (6-8 team members).


Minimum Required:

Excellent interpersonal skills

Excellent leadership and management skills

Excellent oral and written communication skills

Working knowledge of the Hospitality & Event Marketing industry)

Project management skills

Strong financial skills – Cost Analysis/Budgeting Preferred Level:


Strong industry knowledge (Hospitality & Event Marketing) with extensive

network of contacts.

Program management skills: the ability to effectively and efficiently

handle multiple, simultaneous and complex projects, and in organizing

resources and establishing priorities across assignments.


Minimum Required: College degree or equivalent experience.

Preferred: Certification (or work toward completion of certification) in

professional related field;. e.g., CTSM, CMP, CSEP.

Visit our web site at

6. Executive Director; South Bend/Mishawaka (IN) Convention and Visitors

Bureau; South Bend, IN


Provide leadership and oversight of the Bureau in all aspects of its

operations and mission. Responsible for the growth of market segments by

developing and executing effective marketing and sales strategies. Learn

more about opportunity by visiting


Bachelor degree in related field. Minimum of five years experience in

the tourism/hospitality industry. Strategic and results orientated

leader. Proven sales and sales management experience. Managerial and

budget development experience. Strong interpersonal, written and

presentation skills.


Competitive salary and comprehensive benefits package.


Mark Eagan

South Bend/Mishawaka Convention & Visitors Bureau

P.O. Box 1677

South Bend, IN 46634

574-234-0051 ext 331 (phone)

7. Executive Director; Kissimmee Convention & Visitors Bureau; Orlando,



Oversee a top ten nationally ranked CVB. Implement a new vision to

strengthen the convention market, manage an extensive budget and sustain

key relationships within the hospitality industry, and the County. The

focus is on optimizing convention facilities and implementing strategies

to build up Osceola County, Florida as a meeting/conference destination.


Dynamic, high energy, strong sales & communications skills, and

connections within the meetings/conventions area of the hospitality

industry. Candidate must have a proven track record of leading and

developing a high caliber team, managing a large budget & 5 yrs of CVB,

resort or marketing experience.


Commensurate with experience.


Tina Stafstrom

Kissimmee CVB c/o OpenDoor Resources

8815 Conroy-Windermere Rd. #414

Orlando, FL 32835

407-362-7790 (phone)

8. Remote Account Executive, Greater DC Area; Monterey County Convention

& Visitors Bureau; Washington, DC


Represent a dynamic destination with world class golf, resorts,

vineyards, attractions, the ocean and mountains with mild temperatures

and new inventory with major renovations on the horizon. New funding

initiatives providing sales staff growth from 4 to 8 professionals.

Position based remotely in greater DC starting 9/4/07 with market

responsibility for greater DC, VA, MD and the Northeast (and east coast



5 years representing first class destinations/resorts with extensive

in-market experience in the greater DC/Northeast, all segments. Remote

and CVB experience a plus.


Compensation based on experience and will consider flexible work

schedule (32 to 40 hours).


Bruce Skidmore

Monterey County Convention & Visitors Bureau

150 Olivier Street

Monterey, CA 93940

251-657-6414 (phone)

251-233-0437 (alt. phone)

251-648-5373 (fax)

9. National Sales Manager; Washington Convention and Tourism;

Washington, DC


1. Generate bookings for meetings and conventions according to the

priorities outlined in the marketing plan or more specifically meet

certain market segment factors.

2. Coordinate and participate in local promotional events and local

industry trade shows with a view towards developing Washington, DC

business interests.

3. Produce sales leads for destination hotel partners.


1. Minimum four to five (4 – 5) years sales management experience in

related field, preferably convention bureau, facility or hotel sales and

convention services

2. Bachelor's Degree (B.S./B.A.) from four-year college or university in

management, sales, marketing or related field.




Chere Sanders

Washington Convention and Tourism

901 – 7th Street, NW

4th floor

Washington, DC 20001

202-789-7035 (phone)

202-448-8593 (fax)

10. President and CEO; Pocono Mountains Vacation Bureau; Pennsylvania


Responsible for the growth of tourist and group business segments. Will

develop/execute effective marketing and sales strategies, and provide

leadership and oversight of the organization in all aspects of its

operations and mission.


Will need to form strong relationships with all stakeholder groups and

maintain momentum on the branding initiative while strengthen it. Set

short and long term goals that are challenging, realistic and measurable

while being a motivator with a contagious positive attitude. A

bachelor's degree with extensive knowledge of the meetings and tourism

industry, its distribution channels, customers and key channels.


Commensurate with experience


Mike Gamble, President and CEO

SearchWide Executive Recruitment

320 Myrtle Street W

Stillwater, MN 55082


11. Contract Event Photographers; Reflections Photography; Washington,


12. Program Assistant-Annual Meeting; American Society of Clinical

Oncology; Alexandria, VA

13. Director of Sales – Courtyard by Marriott Cromwell; Waterford Hotel

Group; Cromwell, CT

Since 1986, Waterford Group has been involved in developing and

operating projects totaling more than $2 billion. Today, under the

leadership of Chairman Len Wolman, Waterford Group, LLC is a leader in

the hospitality and gaming industry, largely because of its unique

composition of specialized companies, including Waterford Hotel Group,

Inc, Wolman Construction, Waterford Gaming, LLC, Waterford Venue

Services, Waterford Group Restaurants, and Waterford Hospitality Group,


It's the breadth of expertise in our companies, from ownership and

conception, to completion and operation that gives Waterford Group the

incomparable flexibility in serving our customers. We can provide the

specialized services offered by any one of our companies, or we can

offer seamless “one-stop shopping” over the life of a property through

the combination of any two or more of our companies.

Teaming with the most respected names in the industry, Waterford Hotel

Group has developed a reputation for delivering on time, within budget,

and exceeding client expectations. Whether the involvement begins at

conception or during operation, Waterford Hotel Group strives for

successful performance and profitability of each property, while

maintaining the highest standards of quality, service, and cleanliness.

We are presently looking to fill the Director of Sales position for the

Courtyard by Marriott Cromwell. The hotel has 143 guest rooms and two

suites, restaurant, lounge, 11 meeting rooms totaling 7,500 square feet,

indoor pool and fitness center.

Candidate should have previous hotel sales experience in a full-service

property. Interested candidates may email resume to:

Dean Riddle, Corporate Director of Human Resources


14. Sr. Manager, Events Planning; Association Management Bureau, Inc.;

McLean, VA

Looking to take your association experience beyond routine tasks? Here's

your chance to join a dynamic, progressive team in an empowering


Association Management Bureau (AMB) based in Tysons Corner, VA is an

industry leading Association Management Company, AMB is seeking a Sr.

Manager, Events Planning.

Position will manage a select group of client's annual meetings &

events. Requires skills in all aspects of event / meetings planning,

from soliciting & negotiating hotel and vendor contracts, to processing

invoices and check requests, to maintaining client files and conference

notebooks, to maintaining all event budgets, to managing all

conference/event logistics (menus, room sets, a/v, etc.), to creating

staff assignments for all traveling staff to client events and onsite

management of onsite team, and coordinating travel for all staff to

client events.

Ideal candidate will have 5-6 years of association meetings management.

Proficient in Microsoft Office Programs. Ability to travel to all client

events. Ability to work independently in a fast-paced environment.

AMB offers an excellent benefits package including health, dental,

401(K), free parking and a gym on premises. If you want to join this

high energy, high performance team e-mail or fax resume and salary

history to

15. Conference Coordinator; Pal-Tech, Inc.; Arlington, VA

Primary Duties & Responsibilities:

_ Develops budget estimates based on meeting specifications.

_ Conducts site visits and reviews hotel contracts.

_ Participates in planning meetings.

_ Develops and sends save-the-date cards, emails, invitation letters,

logistics letters and logistical information forms.

_ Develops event related materials – agenda, restaurant list, evaluation


_ Develops registration materials for participants.

_ Designs exhibit area and assigns space.

_ Designs resource area.

_ Arranges for speakers, facilitators, and presenters.

_ Makes travel arrangements for speakers and when appropriate,


_ Negotiates with vendors for support services such as audiovisual


_ Arranges for signage, tote bags, and mementos.

_ Serves as a back-up to the Conference Support Specialist on the

management of conference registration.

_ Works with hotel staff to confirm meeting space requirements and room


_ Oversees all on-site logistical activities.

_ Conducts post-conference activities – drafts and sends thank you

letters, reviews invoices.

_ Performs other duties as assigned.

Knowledge and Skills Required:

The position requires a Bachelor's degree or equivalent professional

experience and a minimum of six years experience in conference planning.

Applicants must have excellent communication and organizational skills;

must be detail oriented with the ability to handle multiple projects

simultaneously. Requires a working knowledge of the Internet and

Microsoft Office Suite; proficiency in Excel and Access a plus.

Candidate must be available to travel.

To apply, please forward your resume to Human Resources by email at or fax: (703) 522-2471. EOE/AA.

16. Registration Manager; Vindico Medical Education; Thorofare, NJ

Seeking a Registration manager to be responsible for development,

processing, on-site and finalization of all registration components

related to meetings – approx. 60 annually. Design registration form,

coordinate programming with data department, process daily mail, prepare

weekly registration reports, coordinate confirmation mailings.

Supervisory skills and computer knowledge a must. College degree

preferred. Occasional travel. If interested, forward resume and salary

requirements to: Vindico Medical Education Inc., 6900 Grove Road,

Thorofare NJ 08086, fax 856-848-6091 or email to


Contact: R. Czapla

Fax: 856-848-6091

17. Exhibits Coordinator; American Dietetic Association; Chicago, IL

The American Dietetic Association, the world's largest organization of

food and nutrition professionals, is seeking an Exhibits Coordinator.

This position is responsible for supporting the Exhibits Manager with

increasing sales; identifying new markets and developing closer

relationships with companies that support ADA through exhibiting at our

annual convention.


. Performs focused efforts on data mining, research and follow-through

when identifying potential exhibitors

. Responsible for data entry from exhibitor applications/contract and

exports information to produce invoices, confirmation letters, and

weekly reports.

. Responsible for the development of the annual convention web site

. Responsible for the sales and logistics for the specialized on-site

events totaling over 100 exhibitors; liaison with members before and

during events

Background Requirements:

A 2-year college or technical degree is required along with 2-3 years

related work experience. Meeting / tradeshow sales and logistical

management preferred. The ideal candidate will have experience with

meetings or exhibit coordination in an association environment. Must be

proficient in Microsoft Office products as well as some experience with

database management.

For Consideration:

Send resume, along with salary history/requirements to:

American Dietetic Association

Attn: Human Resources

120 South Riverside Plaza

Suite 2000

Chicago, IL 60606FAX: (312) 899-4766

E-mail: (MS Word, DOS text or ASCII files only please).

EOE m/f/d/v

18. Manager, Speciality Society Services; American Society of Plastic

Surgeons; Arlington Heights, IL

Basic Functions:

. Provide management services to specialty plastic surgery societies

serving in an Executive Director capacity for ASMS,. AACPS and ASCFS

. Act as Liaison between subspecialty societies and ASPS staff to

implement projects

. Manage co-sponsored initiatives between ASPS and clients

. Coordinate management of the shared scientific program and/or symposia

as appropriate.

Manage the daily activities of specialty societies including responding

to member inquiries and requests.

Assist specialty society leadership with developing strategic plan,

identifying key objectives to fulfill mission of each unique


With association leadership, develop organizational budgets based upon

the strategic priorities defined by each organization.

Manage routine financial matters including accounts payable, membership

dues, invoices, receipt processing, etc.

Assure proper knowledge of bank accounts, investment accounts for all


Develop and maintain policy and procedures manuals for each managed


With organizational Presidents, develop board meeting agendas, support

materials, and minutes of actions of boards.

Provide staff leadership and support to association committees. Manage

publications of quarterly newsletters for ASMS; biennial newsletters for

AACPS and ASCFS to include writing and editing, layout, design and

liaison with printer.

Provide or outsource meeting management services for various educational

and or business meetings of three organizations.

Provide oversight for association websites. Liaison with various

internal ASPS department or outside vendors to provide appropriate


19. Coordinator, Scientific Sessions; Heart Rhythm Society; Washington,


The Heart Rhythm Society is looking for a Coordinator, Scientific

Sessions to coordinate, develop and maintain databases for the

scientific sessions for the Annual Meeting. This includes day to day

coordination and maintenance of the invited speaker data base and

invitation process. Also works with manager to coordinate the abstract

submission process, review and scheduling processes, abstract- related

awards and related electronic products. This includes direct

interaction with the Program Committee chair, committee members and

serves as primary day to day liaison with invited faculty and abstract

submitters. Works with related vendors on invited speaker and abstract

submission process. Also, assists with logistical arrangements for

scientific sessions and other meeting specifications for the annual

meeting and all other courses.

Specific (Essential) Responsibilities:

. Develops and maintains invited speaker data bases. Creates scientific

sessions in Society's Oasis database product.

. Coordinates invited speaker invitation process, tracks responses and

coordinates all invited and non-invited speaker related communication.

. Tracks session sponsorship information in Oasis database.

. Assists Manager with production of meeting related publications,

including registration brochure, program book, program at a glance and

schedule at a glance.

. Manipulation and generation of data to produce faculty and session

reports. Export of data to excel and word to produce a variety of


. Maintains scientific session meeting room assignments in excel and

Oasis data base.

. Prepares meeting specifications and tracks room sets for scientific

sessions and other meeting rooms via Oasis session module.

. Coordinates related speaker handout material and on site distribution.

. Assists with coordination of audiovisual needs for annual meeting.

. Assists with training and supervision of convention bureau staff.

. Serves as a member of the on site logistics team, responsible for

meeting room checks.

. Recommends changes for improvement of processes and procedures related

to the faculty management.

. Provides general assistance to the Manager and Director as needed.


Education and Experience: –2 – 3 years experience with an

academic/medical society in the education or meetings

department.–Direct experience working with volunteers and invited

faculty.–College degree preferred. Skills: –Proficient with excel,

word, PowerPoint and database tools. Familiarity with Oasis and/or

abstract management tools.

–Excellent customer service.


–Ability to juggle multiple tasks, meet deadlines and time management.

–Ability to work independently and prioritize

Physical Requirements: –Must be able to distance walk through

convention centers

–Must be able to do minimal lifting of boxes

–Ability to use computer terminal for potentially long periods of time

Conditions –Travel 2 – 3 times a year and ability to work on weekends

for committee meetings and annual meeting–On occasion, there will be a

need for overtime to meet deadlines.

To apply for this position, please email your salary requirements, cover

letter and resume to In the subject line of the

email, please specify which job you are applying for.

For more information about the Heart Rhythm Society, please visit our

website at

Contact: Dana Pinkney

Phone: 202-464-3436

20. Meetings/Education Coordinator; Home Care Alliance of MA; Boston, MA

State-wide trade association representing home care industry in

Massachusetts seeks full-time person to take responsibility for all

aspects of busy education schedule. Plan, coordinate, market, and

administer educational programs, trade shows, and conferences, including

on-site management. Excellent organizational, interpersonal, and

writing skills essential. Meeting planning and database management

experience required. Occasional in-state travel required. Competitive

salary and excellent benefits. Join our small, dynamic team!

Contact: Timothy Burgers

Fax: 617/426-0509

21. Events Manager; Gerson Lehrman Group; Austin, TX

Gerson Lehrman Group (GLG) Councils ( are industry-

and discipline-focused networks of consultants, physicians, scientists,

engineers, attorneys, market researchers and other professionals from

around the world. GLG Council Members enable decision-makers at

investment firms, corporations and non-profit organizations to better

understand the products, services, companies, issues, and industries on

which they focus.

GLG's Events Managers manage and leverage Gerson Lehrman Group's core

asset the Gerson Lehrman Group (GLG) Councils to participate in and

facilitate in-person meetings and events with clients and other GLG

Council members.

Specific responsibilities include:

Events Managers are primarily responsible for meeting event production

goals. Specific duties include:

– Book consultants and industry professionals who are members of the GLG

Councils for small-group meetings, seminars, and master classes that

take place with regular frequency in New York City, Boston, San

Francisco, Los Angeles, Chicago, and other major cities.

– Organize, arrange logistics for, market and in some cases host the

small-group meetings, seminars and master classes associated with the

research practice.

– Ensure administrative tracking of client interest in and attendance at

GLG events. Ensure that event, client and Council Member information is

appropriately managed through the GLG website / online meeting

management system (e.g., maintain receipts, expenses of costs associated

with events).

– Interact with Council Managers, Research Managers and the Gerson

Lehrman Group Sales team to facilitate the topic generation and event

programming process, ensure that events meet client interest and

demands, and promote upcoming events.

– Assist in the programming, design, marketing and logistics for

research travel programs

Potential candidates must have:

– Two to four years of post-undergraduate experience, preferably in an

event management or related role

– Excellent communication skills, including demonstrated proficiency in

oral, writing and presentation abilities in a business-focused setting

using a variety of communication channels (telephone, e-mail, in-person,


– Successful track record working in a team environment

– Ability to multi-task and prioritize activities effectively, while

ensuring a high level of accuracy and attention to detail

– Interest in building an Internet-driven business

– Demonstrated fluency in using technology tools to improve

effectiveness and increase efficiency

– Proven ability to work in a rigorous, fast-moving work environment

– A degree from a top-tier university or equivalent work experience

We seek bright, positive and flexible people who also:

– Act with the highest integrity and professionalism all their endeavors

– Utilize superior analytical and problem-solving skills

– Think creatively and focus on opportunities for growth, and lead

others to do the same

– Express a strong desire to work in a team

– Respond effectively to management direction and clients¿ needs

– Demonstrate the ability and initiative to handle increasing

responsibility over time


Bachelor's Degree

If interested, please send a resume and cover letter to:

22. Citywide Sales Manager, Washington DC Region; Denver Metro

Convention & Visitors Bureau; Alexandria, VA

We are seeking an experienced and accomplished sales driver who is

results driven, detail oriented, customer focused and enjoys working in

a fast-paced and challenging environment. The ideal candidate will

possess hotel, tourism and/or hospitality industry or CVB experience, a

proven track record of sales success and industry knowledge. Primary

responsibility is to book meetings and conventions that primarily use

convention center and multiple hotels; territory is Washington DC

Region, 951-2,500 peak rooms.

. Based in Alexandria, VA – local candidates preferred; no visa

sponsorship or relocation assistance available.

. Candidates selected for an interview will be required to successfully

complete various assessment tools and tests. Successful candidate will

be required to satisfactorily complete an in-depth reference and

background check.



23. Senior Meetings and Events Producer; Fusion Productions; Webster, NY

The position is responsible for managing large association and corporate

event communication projects from gathering client objectives to

developing memorable creative and communication scenarios though

execution and project close. While chiefly autonomous, candidate is

expected to work closely with clients, supply chain vendors and the

internal creative team. Desired candidate will have solid experience in

Event Marketing and Communications, Live Production and Project

Management. In each project the Senior Producer is responsible for all

aspects of project management, budget tracking and reporting,

communication development and creative execution.

Project Management

*Establish and exceed client expectations

*Creative problem solving with client

*Establishing and maintaining relationships

*Maintaining budgets and communicating contractual changes to client

*Time lining and updating project milestones

*Negotiating and managing third-party supply chains

*Developing the events daily schedule of activities

*Identifying and hiring an on-site support team

Communication and Creative

*With our creative team, drive a project's creative to exceed client


*Participating in companywide brainstorming and collaborative efforts

*Demonstrating written and verbal communication and presentation skills

*Managing production of all media required under direction of Director

of Media


*Drafting and revising flows for all events

*Directing development on scenic concepts through completion

*Exhibiting a desire to work in creative, collaborative, productive, and

fun environment

Live Execution

*Managing on-site requirements, including but not limited to

coordinating union schedules, communicating facility needs to property,

arranging for required rigging and hands calls

*Directing technical crew to achieve creative and execution vision

*Strategic business analysis, organizational analysis and influence, or

channel development and/or integration

Other Requirements

*Relocation to upstate NY


*Nights and weekends as contracts require

Send resumes to

24. Meeting/Event Planner; Integrated Solutions and Services; Knoxville,


Growing Knoxville, TN, company is expanding their meeting and event

planning department. The successful candidate will be experienced,

well-organized, detail-oriented and able to prioritize deadlines and

projects. Computer proficiency and excellent communication skills a

must. Experience with government travel procedures and guidelines a


Responsibilities may include, but not limited to:

. Site selection

. Estimates

. Contract negotiations

. All vendor arrangements


. Logistics (such as rooming list)

. Budget updates and invoice reconciliation

CMP, CMM, other industry recognized certification, or ability to secure

certification within six months. Competitive salary and benefits

package. Please send résumé to

25. Events Manager; The Canadian Institute; Toronto, ON, Canada

The Canadian Institute (CI) is Canada's leading provider of professional

development conferences for senior executives, lawyers, and other

professionals in the legal, business, and public sectors.

We are seeking an Events Manager to manage the day-to-day activities of

the Event coordination staff and whose primary responsibility is to

ensure that all CI conferences meet the logistical requirements set out

by internal partners in a timely and cost effective manner.


. Oversee the activities of Meeting Planners ensuring that all

logistical requirements (venues, menus, AV equipment, on-site personnel,

contracts, etc) for CI conferences are planned in a timely and cost

effective manner

. Oversee the activities of Production Coordinators, ensuring that

adequate administrative support is provided to a team of assigned

Conference Producers

. Assign and delegate workflow and tasks of staff as required

. Ensure that all contracts and agreements signed adhere to set budget


. Resolve issues with suppliers or internal partners when required

. Identify opportunities for cost savings and areas requiring increased

spending to Managing Director and Division Managers

. Conduct post-conference accruals to ensure that budgets were


. Develop and implement new processes and procedures to enhance

department and staff efficiencies and productivity

. Ensure that a high level of cross-functional communication is

maintained to ensure that events are organized according to plan

. Perform Meeting Planner responsibilities for approximately 15

conferences per year and support the logistical requirements for all

LSE's (Large Scale Events)

. Meet regularly with the Managing Director to communicate the issues,

opportunities and resource requirements of both the Events and

Production Coordinator teams

. Recruit, hire and train staff

. Conduct regular meetings with staff to ensure that teams are working

optimally and issues and opportunities are being effectively


. Conduct annual performance reviews for staff, developing individual

performance objectives and achievable goals for each employee


. Excellent communication, organizational, time-management, and

interpersonal skills

. Customer service focused and results-oriented

. Ability to motivate others

. Strong initiative

. Attention to detail and ability to work with numbers accurately

. Leadership, team-building, and mentoring abilities

Technical Capabilities:

Microsoft Office

Must be willing to travel as required


University and/or college diploma required

CPM (Certified Meeting Planner) designation

Be part of a unique organization. Please send your cover letter, resume,

and salary expectations to:

No phone calls please

26. Meetings and Programs Intern; American Bar Association, Section of

International Law; Washington, DC

The ABA Section of International Law is the leader in the development of

policy in the international arena, the promotion of the rule of law and

the education of international law practitioners and is currently

recruiting for the below internship position:

Meetings and Programs Intern Primary Responsibilities:

This internship will allow you to work one on one with the meetings

department in the Section of International Law. The meetings department

is divided into three specific jobs which include; (1) Meetings/Programs

Director, (2) Meetings and Programs Outreach Coordinator and (3)

Meetings/Registration Coordinator.

Meetings/Program Director- Program & Meeting Development, Including

Procedures, Budgets & Deadlines- Logistical Planning & On-site

Management- Coordination of Program Materials – Print and CD-Rom- Hotel


Meetings and Programs Outreach Coordinator- Sponsors, Meeting

Exhibitors, Cooperating Entities- Meeting Marketing and Outreach-

Program Planning- CLE Coordinating

Meetings/Registration Coordinator- Logistical Planning for Committee

Programs- Registration for Seasonal Meetings- Assists the Director in

the Organization of the Seasonal Brochure.

This internship will focus on the basic principals and practices

involved in meeting planning. We will take you through he steps from

beginning to end of the planning for our upcoming Spring/or Fall

Meeting. This will include following a strict timeline to ensure that

the meeting runs successfully. As an intern, your will assist the

Section meeting planning s in overseeing the creation of a hardcopy

meeting/registration brochure, marketing, promotions, sponsors and

exhibitor, budgets, hotel and other contract negotiation, off-site

vendors for receptions/dinners, menu selection, audio visual

requirements, program materials, and handling the various day-to-day

situations that may arise.

Other tasks of the intern may involve: Administrative support to the

meetings team. Developing and updating spreadsheet tracking for our

small committee program and large seasonal meetings; researching hotels

and various off-site venues for seasonal meetings; assisting in creating

promotional flyers and marketing emails for upcoming meetings; creating

innovative ideas for marketing and outreach; sending confirmation

notices; producing name signs and badges; and assisting with on-site

logistics (when a program is held in the DC area).

Qualifications: Available to work at least 15 hours per week (the ABA

can be flexible with your schedule). Meeting Planning experience

preferred but not required. College Degree or Enrolled in Degree

Program. Ability to handle multiple tasks simultaneously and

accurately. Ability to work independently and with others in a

fast-paced office. Proficient in Microsoft Outlook, Office, Excel and

Access (preferred but not required).

Paid/Unpaid: Unpaid/No travel involved.

Contact: Jessica Elliot

27. Director-Event Planning; ALSAC/St. Jude; Memphis, TN

At ALSAC/St. Jude, we do more than bring in money. We lift spirits.

While financial success is essential to continuing our world-class

research and treatment of children with life-threatening diseases around

the globe, it leads to other great things as well, like smiling faces

and tears of joy. Help people learn why giving to our organization gives

hope to countless others.

Provide leadership, professional expertise and strategic direction for

the event planning team of the Event & Patient Liaison Department. This

will encompass directly managing the Event Manager; working with the

senior director to strategically develop events to enhance the marketing

departments fundraising efforts; and playing a leadership role in

raising issues related to ALSAC events.

Qualified candidates must possess a Bachelor's degree and 6-8 years

experience in event management, communications, public or community

relations, marketing or related field along with 2 years' supervisory

experience. Knowledge of event planning and general management methods;

demonstrated diplomatic, communication and typing skills a valid

driver's license a must.

We appreciate your commitment, as do those we're trying to cure. Our

world-renowned organization offers competitive pay and benefits, the

resources to do the best work of your career, and the stability of a

high-growth industry. For consideration, please forward your resume

including cover letter and salary requirements, indicating Reference

Code: DIREVTPLNLM to: ALSAC/St. Jude, Attn: ALSAC Recruiter, 501 St.

Jude Place, Memphis, TN 38105. Fax: (901)-578-2807; E-mail: Employment is contingent upon successful

drug screen and background investigations, including criminal, credit

and driving.

28. Events Director; Womens Foodservice Forum; Minneapolis, MN

29. Director, Meetings, Conferences and Travel; American Diabetes

Association; Alexandria, VA

The American Diabetes Association seeks an accomplished meetings

professional to lead its Meetings, Conferences & Travel Department to a

new level of innovation, customer service and strategic meetings

planning. The Meetings, Conferences & Travel Department directs and

supports meetings, conferences, expositions and travel for all ADA

divisions and for ADA volunteers. The Director position reports to the

Executive Vice President, Marketing & Communications, supervises a staff

of six and oversees a multi-million dollar budget.

The Meetings, Conferences & Travel Department holds an established role

within the ADA of supporting and directing a wide range of meetings:

Governance (Board of Directors, Executive Committee and National

Leadership), Volunteer Development, Staff Training, Grant Reviews and a

variety of meetings that support Regional and National business

activities. We are now looking to integrate these meetings more

deliberately into the strategic direction of our organization, and with

the goal of strengthening the ADA brand through our meetings and

conferences. This position will support the creation of and launch new

types of meetings, including ones that generate revenue for ADA. The

ideal candidate will bring knowledge of the “state of the art” best

practices in the meetings industry and an enthusiasm for creating and

implementing new concepts. He or she will also have a facility for

using research-based metrics to drive decisions for enhancing the

“experience” of all those who attend an ADA function.

*Bachelor's Degree and CMP required.

*Minimum of 6-8 years

*Strategic approach to meetings and conferences and ability to

strengthen the ADA brand through its meetings and conferences.

*Knowledge of best practices for meetings and travel.

*Excellent relationship management and customer service skills.

*Outstanding written and verbal communication skills

*Ability to “sell” and gain support for an idea.

*Facility for using research-based metrics for driving strategic


*Excellent analytical and budget management skills.

*Proven ability (and enthusiasm for) building and coaching a team of

Meetings and Travel professionals.

* Proficiency with MeetingTrak, Excel and PowerPoint

30. Convention Senior Manager; SmithBucklin; Chicago, IL

Our Chicago office has an opportunity available for a Convention Senior

Manager with 8+ years corporate meeting planning experience. The ideal

candidate must have pre, on-site and post meeting planning coordination

for national and international meetings of 300+ attendees; strong

knowledge of US destinations and familiarity with international

destinations; experience in site selection and negotiating multi-hotel

contracts, packages, food & beverage; strong financial management and

experience working with volunteer committees.

Demonstrated Experience:

– Manage team members, and serve as key interface with other team

members, internal account team members, and external clients (vendors)

maximizing productivity and delivering high quality conventions/trade


– Ensure effective convention/trade shows as evidenced by early problem

resolution, positive attendee and Board feedback.

– Ensure critical deadlines and budgetary guidelines are adhered to, and

response expectations and quality standards are met.

– Demonstrate industry knowledge by contributing effective ideas to

client strategic planning and analysis processes.

– Oversee continuous communication between SmithBucklin units, clients,

vendors, and exhibitors to meet client needs.

– Develop and nurture good relationships with clients and outside

suppliers to enhance service, manage expectations, and respond to client

feedback in a timely and efficient manner.

– Provide direction on individual staff development. Appraise and

evaluate individual team member performance.

– Allocate people and resources to meet objectives and investigate and

implement ways to improve the efficiency of a service or operation.

– Coordinate staff representing other Business and Service Units within

the client team.

– Ensure work is within a prescheduled budget and is completed

expeditiously with accuracy and exceptional quality.

– Encourage and motivate direct reports to support SmithBucklin

initiatives and promote the development of peer relationships and

personal/professional growth opportunities.

– Create a good team spirit both within the staff team and with the

client and provide leadership by encouraging cooperation and

communication between team members.

– Assist in acquiring new business by demonstrating SmithBucklin

reputation in the marketplace for professional knowledge, fiscal

responsibility, and buying power.

Bachelors degree required

– Minimum 8+ years experience in corporate convention industry or

event/meeting planning; 2 years supervisory experience. Technology

industry experience preferred.

– PC experience with Windows operating system and a variety of software

programs (Microsoft Office, and/or exhibit software)

– Excellent knowledge of industry terminology and trends

– Ability to work as team leader, team member, and independently to best

serve client

– High level of professionalism

– Excellent written and verbal communication skills

– Proven ability to sell ideas to Clients

– Strong Time management and organizational skills (multiple concurrent


– Strong business negotiation, project, financial and strategic

management skills

– Strong customer service skills

SmithBucklin is proud to offer the following benefits which include but,

are not limited to: Medical, Dental and Vision Insurance, 401(k),

Tuition Reimbursement and Educational Assistance.

To learn more about SmithBucklin Corporation, click here and visit

Please use the following guidelines to ensure your resume is quickly and

accurately processed:

– Salary requirements must be included

– Format resume as either a MS Word doc or pdf

– E-mail preferred method of retrieval

We are an EOE M/F/D/V employer.

Attn: Human Resources

SmithBucklin Corporation

401 N. Michigan Avenue, Suite 2200

Chicago, IL 60611


31. Manager, Conferences & Meetings; National Fire Protection

Association; Quincy, MA

The NFPA is recruiting for an experienced person to oversee a variety of

conferences, expositions and meetings. A minimum of 5 years experience

as a meeting planner for conferences and expositions is required. A

Bachelor's degree is preferred. Candidates must have a proven track

record of managing citywide conferences preferably for an Association

with international exposure. The position requires that someone have

excellent communication skills, be organized, and proficient on the

computer. Some travel required. A CMP is desired.

. Bachelor degree required;

. Certified meeting professional (CMP) desired;

. 5 – 7 years of meeting planning experience;

. Experience managing citywide conferences;

. Excellent communication and interpersonal skills;

. Ability to lead, plan, and work in an organized manner is essential;

. Some travel required;

. Association experience desired;

. Computer proficiency in FileMaker Pro, Word and Excel desired

Full details on this, and other open positions at the National Fire

Protection Association are available under the Career Center link at

Making a Safer World

The NFPA has been dedicated to reducing the worldwide burden of fire,

through research, education and safety standard for more than a century.

Let us set the standard for your career.

An equal opportunity employer / Affirmative Action Employer M/F/D/V

Phone: 617-984-7293

Fax: 617-984-7055

32. Experienced Meeting Planner; Hewitt Associates; Lincolnshire, IL


Full time position working in Lincolnshire, IL

Research and provide solutions to internal and external customers for

events while working within customer-defined budgets

Provide subject matter expertise for meeting and event resources for

customer selection options; both locally and to the market offices

Coordinate and perform logistical arrangements

Provide visual drawings and/or layouts, as needed, to convey design


Provide menu recommendations and make selections, as required

Perform site inspections, qualify properties and provide recommendations

Act in liaison role between customers and contracted services

Review and negotiate rates and contracts for externally provided

products and services for events

Develop, maintain, and report on the meeting planning budget per event

Work with financial/procurement to ensure payment to vendors is timely

Onsite coordination of events planned as required

Coordinate Arrivals/Departures

Arrange ground transfers (bus/taxi/limo)

Handle meeting registration

Manage audio/visual requirements

Other Duties as Assigned

Years of Experience: minimum of 3 years Meeting Planning Experience

required in a client facing role.


High school diploma, or equivalent. Meeting Planning Certification


Skill Requirements:

Prior experience planning high profile events for VP level clients

Proven technical aptitude to learn and use tools required for job


Ability to multi-task

Ability to work independently and work cooperatively in a team


Ability to establish and set priorities

Ability to execute exceptional experience for our clients

Strong organizational and follow-up skills

Exceptional interpersonal, customer service and communication skills

Resourceful, with ability to problem solve in last-minute situations

Ability to maintain confidentiality

Ability to frequently work evenings, weekends, and other non-business

type hours

Ability to travel to oversee off-site events, including Chicagoland area

Full scope Meeting Planning Expertise required

Conditions of Employment

All positions require an applicant who has accepted an offer to undergo

a background check. The checks run are based on the nature of the

position. Background checks may include some or all of the following:

education verification, employment verification, criminal check, Denied

Restricted Parties Lists or OFAC lists check, fingerprint verification,

credit check, and/or drug test. By applying for a position with Hewitt

Associates, you understand that you will be required to undergo a

background check should you be made an offer. You also understand that

the offer is contingent upon successful completion of the background

check and results consistent with Hewitt's employment policies. You will

be notified during the hiring process which checks are required by the


How To Apply

To apply for this position, be sure to add it to your job cart prior to

submitting your application.

Apply directly to URL:

Equal Employment Opportunity

Hewitt is an Equal Opportunity Employer Committed to Diversity, M/F/D/V

33. Housing Manager; Society for Neuroscience; Washington, DC

he Society for Neuroscience (SfN) is a non-profit, professional

association representing over 36,000 members working in the dynamic and

multi-disciplinary field of science that deals with the brain and

nervous system. Our staff of 70-plus is a highly dedicated group

passionate about and proud of supporting the scientific research,

advocacy and public education activities our members are engaged in. We

work in a unique, award-winning, environmentally friendly building and

offer excellent employee benefits. We foster a culture of creativity,

initiative-taking and excellence, and seek highly motivated, bright,

inquisitive, and energetic team players interested in contributing to

the multi-faceted mission of the Society.

SUMMARY: Manages the housing process, to include contract negotiation,

for an Annual Meeting with an attendance of over 30,000.

ESSENTIAL DUTIES AND RESPONSIBILITIES will include the following. Other

duties may be assigned.

– Liaison to convention and visitors bureau to establish citywide hotel


– Negotiate and prepare current and future years hotel contracts,

– Manage annual meeting hotel databases.

– Manage housing blocks and assign complimentary housing.

– Contribute to the ongoing development of travel policies and perks for

both staff and VIPs.

– Create housing and travel RFPs and recommend vendor(s). Negotiate

contracts and manage operations for selected vendors.

– Supervise the preparation and distribution of overflow hotel meeting


– Plan small meetings as assigned.

– Coordinate and attend site and planning visits.

– Assist with development of budget and department goals.

– Update annual meeting housing information for print and web


– Cross-train with department co-workers and assist in other areas when


QUALIFICATIONS: Strong written and verbal communication skills, with an

attention to detail. Individual must have the ability to interact

effectively with society members, staff, meeting attendees, and meeting

industry personnel. Ability to multi-task and set priorities in a

flexible manner to address changing needs. Ability to work effectively

in a team environment while remaining responsible and accountable for

results. Ability to handle challenging interpersonal situations with

tact and professionalism.

EDUCATION/EXPERIENCE: Bachelor's degree. Proficiency in Microsoft

Office. Minimum five years of meeting planning experience required in a

nonprofit, hospitality, or related industry. Strong contracting and

negotiation experience. CMP preferred.

Please forward your letter of interest, current resume, salary

requirements, and references by fax, e-mail, or mail to:

Human Resources, SfN

1121 14th Street, NW

Suite 1010; Washington, DC 20005;

Fax: 202-962-4947




The Society for Neuroscience is an equal opportunity employer and is

committed to fostering a diverse and multicultural work environment. SfN

welcomes applications from all qualified candidates without regard to

race, color, religion, creed, gender, national origin, age, disability,

sexual orientation, veteran or any other category protected by law

34. Coordinator; NAFSA: Association of International Educators;

Washington, DC

The Coordinator of Conferences and Meetings provides support to the

conferences and meetings department team in planning and convening a

7500 plus annual conference and international education exhibit hall

along with numerous other association meetings and events. Key tasks

include: providing administrative and logistical support to all in

house meetings, gathering/organizing and maintaining inventory on local

hotels, facilities, venues and catering providers; maintenance of

in-house meetings calendar, research on potential convention and meeting

sites, registration and meeting data input.

Contact: Deb Mix

Phone: 202-737-3699 Ext. 278

35. Meetings Manager; Axiom Meeting Solutions; Home Based Office –

Denver, CO

Axiom Meeting Solutions is an established meeting planning partner

founded on the belief that we deliver at a higher level. With a full

spectrum of clients in a wide variety of industries we have

strategically placed ourselves to be able to roll with the ups and downs

of the economy. No meeting is too small or too large, too close or too

far; we are willing to go outside of the box and stretch our creativity.

We are looking for an experienced Meeting Planner to join our family.

This is a home office based position and reports to Denver based

Director, Meeting and Conferences

Travel Requirement: 30%

Responsibilities –

Planning of meeting logistics for up to 20 meetings (5 to 500+ people)

per year.

Including but not limited to:

Registration Management


Audio visual

Food and beverage


Group activities


Speaker logistics

Purchasing of supplies and give-a-ways

On-site Management

Site visits

Vendor contract negotiation

Invoice reconciliation

– Database meeting management

– Develop and maintain professional working relationships with customers

– Work closely with Travel Director Staffing Coordinator to determine

proper staffing for each meeting

Required Qualification

A minimum of two years meeting planning experience including on site

meeting management is required and the candidates should possess the

following traits:

– Self motivated and exhibits initiative

– Be able to work independently from a remote office setting

– Highly organized and able to manage deadlines

– Able to manage multiple tasks simultaneously

– Able to communicate effectively with customers, vendors, speakers and


– Ability to travel and work weekends at meetings is required

– Knowledge of See U There Registration System preferred


Four year degree in a related field.

CMP preferred.

*Local Candidates Only Need Apply*

Please email cover letter and resume to:

Amy Rabinoff

Axiom Meeting Solutions

Director, Meetings and Conferences

36. eMarketing Services / Sales;; Gaithersburg, MD

Position Description

Positions available in sales and services for fast growing, online

meetings search engine. Work from home for sales positions.


Appointments by phone to introduce search engine to hospitality market.

Required Qualification

Basic computer skills are essential. Industry sales or services

experience are also necessary.


College preferred. Training is provided

Call Katherine Markham to inquire 301 975-9462.

37. Sr. Manager – Education, Meetings and Membership; FCIB; Columbia, MD

FCIB, the premier association of executives in Finance, Credit and

International Business, is looking for an experienced and highly

motivated association professional to serve as Senior Manager –

Education, Meetings & Membership. The person in this critical role is

responsible for three vital revenue sources of the association –

education, meetings and membership. Managing all aspects of the

associations' educational offerings (conferences, industry meetings,

round tables, online courses, webinars and teleconferences) including

pre-conference planning, content/program planning, speaker selection,

program operations and execution, sponsorship, public relations and

marketing, development of collateral educational and marketing

materials, logistics, and financial management. Travel to conferences

and meetings is a job responsibility. In addition, the individual

maintains regular contact with existing and prospective members,

provides quality customer service and support, responds to member

questions and is committed to growing the membership base and expanding

the plethora of available products and services; enjoys picking up the

phone and calling members. A smart, creative and resourceful critical

thinker with a positive attitude who is both flexible and able to adapt

to changing situations will be a great addition to our team. He/she must

be a dedicated, highly motivated, member-oriented professional

exhibiting sound business judgement; a go-getter, who knows how to find

solutions and who can work both independently and as part of a team.

Enthusiasm and ability to motivate and lead are essential. Must be able

to effectively work in a team environment and collaborate with team


Additional requirements:

– Association and/or corporate experience

– A minimum of a Bachelor's degree

– A familiarity with world countries and cultures, international

business and/or export credit management, international banking, credit

insurance or related fields

– Excellent organizational and time management skills – Outstanding

written and verbal communication skills

– High level of detail orientation, ability to multitask

– Good presentation skills

– Flexibility to travel

FCIB staff are cross-trained and pride themselves on working as a team

and maintaining a collegial and enjoyable working environment while

expanding the reach, scope and influence of this premier association.

Qualified candidates, please submit your resume with a cover letter,

including salary history and requirements, via email to:

38. Registrar & Event Assistant; National Investment Center; Annapolis,


A small but growing not-for-profit organization seeks a highly motivated

individual who is eager to increase their knowledge of the event

planning industry to join our event & marketing team. Individual will

oversee registration for 2 events, manage company database, assist staff

with travel arrangements for multiple events, prepare meeting packets

for 10+ meetings annually, coordinate sponsor needs, assist in on-site

management of annual conference and assist the VP of Events & Marketing

with various other tasks as necessary. Occasional travel required.


Individual must:

* have excellent data entry skills

* be a self-starter

* be highly detail-oriented

* be exceptional at multi-tasking

* have excellent customer service/communication skills (work well with

board members and sponsors)

* work well individually and as a team member

* have some meeting/event coordination and data entry experience

* be proficient at MS Word, MS Outlook, and MS Excel

Please email resume AND salary requirements to

39. Meeting Planner – Temporary to Permanent; IEEE; Piscataway, NJ

40. Manager, Meeting Services; Thomson Scientific; Charlottesville, VA

***** From Kelly Ferris *****

41. Communications and Special Events Coordinator; Doorways for Women

and Families; Arlington, VA

Doorways for Women and Families, formerly The Arlington Community

Temporary Shelter (TACTS), is an award-winning Arlington-based agency

providing shelter and services to victims of domestic violence and women

and families experiencing homelessness to help them achieve safe, secure

and self-sufficient lives. Located in Arlington's popular Clarendon

area, adjacent to the Clarendon metro, Doorways offers a flexible

schedule and casual work environment.

The Communications\Special Events Coordinator plans and executes

Doorways' two annual signature events and small-scale donor cultivation

events; and, oversees the public relations and marketing strategies and

logistics under the communications plan. The position reports to the

Development Director.

Special Events\Fundraising

. Develop and implement annual operational plan that includes detailed

budget, team development, corporate development, volunteer development

and logistic plans for Doorways' three signature events:

o Help the Homeless Walkathon in November

o Holiday Shopping Event with Crate and Barrel in November

o Doorways' annual Benefit Auction in March/April

. Identify target audiences and build appropriate marketing strategies

to recruit, acknowledge and retain event participants and sponsors;

. Identify, recruit and mobilize business and community leaders to serve

as volunteers and sponsors;

. Provide staff support for volunteers, participants and committees;

. Work with the development team to plan and execute special small-scale

donor cultivation events.

Communications\Public Relations\Marketing:

. Implement the public relations and marketing strategy and logistics

o Keep messaging accurate and fresh as well as outreach strategies

o Maintain accurate media and publicity materials as well as media

contact list and outreach opportunities

o Manage the production and distribution of press releases, follow up

with media;

o Secure opportunities for agency public relations and prepare


o Manage relationship with Washington Women in Public Relations and

other pro-bono volunteers.

. Develop and implement logistics for all printed and electronic


o Plan and execute agency newsletter 3x annually (Create timelines, make

story assignments, write, edit and manage production and mailing;

o Plan and execute production of other marketing collateral materials

(brochures, annual reports, fact sheets, etc.);

o Maintain a successful website including management of technical tasks

and serving as primary liaison with webmaster host;

o Create and execute monthly e-Update, coordinating with program and

senior staff;

. Staff Board Communications Committee which supports the development

and implementation of agency's Communications Plan

Qualifications: BA/BS required. A minimum of 3 years of demonstrated

communications and fundraising skills in preferably a nonprofit setting;

highly adept at managing multiple tasks and timeliness; possess

exceptional interpersonal, oral and written communication skills;

excellent computer skills in Word, Excel and preferably a fundraising

software; demonstrated team player ability and “can-do” attitude; good

sense of humor; compassion and understanding of Doorways' mission; and,

ability to work flexible hours, evenings and weekends as needed.

Kelly Ferris

Development Director

Doorways for Women and Families

(703) 522-8858 x 14


42. Senior Events Manager; Georgetown University; Washington, DC

43. Marketing Representative/Tradeshow Coordinator; SAIC; Chantilly, VA

44. Event Services Coordinator; National Rifle Association; Fairfax, VA

Responsible for a variety of duties within Volunteer Fundraising

including support for The NRA Foundation store, Friends of NRA (FNRA),

the state volunteer structure and administrative support as assigned.

Oversee apparel program responsibilities including printing and accuracy

of the different flyers, product sales and customer service issues.

Assist Event Services Manager in developing effective communications

tools to market Friends of NRA to NRA members and the general public.

Assist Event Services Manager in developing and designing support

materials for Friends of NRA and the national sponsor program, including

designing flyers, ads, brochures and other support materials as

directed. As needed, provide design and development assistance for

newsletters and articles with promotion and special merchandise


High visibility with NRA field staff, vendors, affiliated organizations

and volunteers. Position functions in a fast paced, deadline oriented

work environment with varied priorities and responsibilities with

minimal direct supervision. Weekend work is occasionally required.

Ability to lift and carry 25-30 pounds required. Travel occasionally

required. Bachelor's degree in Marketing, Business Administration or

Fine Art required. Relative work experience may be considered.

Experience with program marketing, promotion, special event coordination

and development is a plus. Excellent oral and written communications

skills required. Strong computer skills, including work processing and

database proficiency required. Experience with Web design, HTML, Quark

and Photoshop are desired.

To apply, please send resume, cover letter (required) with salary

requirements to: or fax: 703/267-3938. The NRA offers

excellent benefits and is proud to be an Equal Opportunity Employer.

45. Restaurant Manager; District Restaurant Enterprises; Washington, DC

Tonic at Quigley's Pharmacy is seeking full-time floor managers.

We are looking for personable and self-motivated individuals for our new

restaurant at Quigley's Pharmacy on the George Washington University


This is an exciting opportunity to gain experience in a brand-new

establishment with a young and growing company.

You don't need to have a lot of experience, but you have to be

efficient, dependable, attentive to detail, cool under pressure, a bit

on the o.c.d. side, and you must love the sometimes (well, always) crazy

life of a restaurateur.

Applicable history in restaurant or hotels is required, but management

experience is not. Any experience in special events booking, private

dining, or hotel/banquet management is preferred, since we will be

accommodating a large number of private dining parties at Tonic.

Benefits include competitive salary, 401 K opportunity, health

insurance, and bonus potential after the first year of employment.

Please email or fax resume and references to


46. VIP Access Sales Manager; International Spy Museum; Washington, DC

The International Spy Museum is seeking an individual who wishes to join

our dynamic team. It is the only museum in the world solely dedicated to

international espionage and features the largest collection of

international spy-related artifacts ever placed on public display.

We seek a highly motivated tourism sales professional to implement the

local sales program, selling tickets in quantities to the hotel,

intelligence, military, corporate and tour & travel community,

throughout the Washington, DC area. You will also be the liaison between

the Museum, local tourism community, and select professional


Requirements: 1 + years experience with tourism-related sales and a

proven record of sales abilities in this arena, preferably in

hospitality, tourism or museums. College degree preferred.

Please email a cover letter, resume, and your salary requirements to

Mandatory criminal background check, credit check, and drug test

required for all positions.

47. National Meeting and Events Planner; YMCA of the USA; Chicago, IL

YMCA of the USA is seeking individual to provide professional meeting

planning services for YMCA of the USA sponsored conferences, meetings,

and training events. This position reports to the Director of Strategic


Essential Functions Include:

' Source event locations and negotiate contracts for conference,

training and meeting sites and hotels leveraging the collective buying

power of the YMCA of the USA

' Research dates and locations for National conferences and event.

Review National Meeting Planning Calendar and other resources when

making recommendations to facilitators. Present proposals to department

conference managers for their feedback and selection.

' Conduct site inspections when required.

' Collaborate with conference facilitators and committees regarding all

aspects of planning, including pre-planning and onsite conference

management. Provide direction and recommendations in relation to

logistical needs of the event. Planner also works extensively with

Exhibit Hall Coordinator, local YMCA Volunteers, Convention & Visitors

Bureaus, off-site vendors, and more.

' Prepare detailed Agenda Detail Reports and Event Resumes for assigned

conferences and events.

' Function as a primary liaison for negotiating contracts with all

hotels and event vendors.

' Prepare estimated cost savings analysis reports for all contacted

events. Prepare post-conference cost analysis reports for conferences

planned and an annual summary report for the Director of Strategic


' Present standard YMCA legal requirements to hotels and related

vendors. Partner with legal department on all non-standard contracts.

' Maintain meetings database. Record accurate information and keep

database current at all times.

Qualifications include:

' 3 – 5 years professional experience in meeting planning industry with

emphasis on contract negotiations.

' Professional meeting/conference planner with extensive knowledge of

industry standards and best practices.

' Advanced organizational & time management skills with strong ability

to multi-task.

' Intermediate level skills with Microsoft Outlook, Word, Excel and

Access; and using Microsoft Explorer and Internet search engines for

site and service research.

' Strong attention to detail and ability to collaborate and partner with

a diverse client base is required.

' Requires a commitment to the YMCA character development values of

Caring, Honesty, Respect and Responsibility.

Educational level:

Bachelor's degree or equivalent experience.

Travel Requirements:

Approximately 25 %

FLSA Status:


Interested candidates should submit a cover letter and resume to Donna

Russell online at no later

than August 10, 2007

We are an Equal Opportunity Employer, committed to valuing diversity and

practicing inclusion. Candidates must be willing to submit to a criminal

background screening

48. Coordinator; Lions Clubs International; Oak Brook, IL

Assist in coordinating various aspects of planning and implementing

arrangements for international and local meetings. Responsible for

negotiations with suppliers and hotels. Self starter, detailed

oriented, exc. organization, oral and written communication skills. BA

degree in hotel management or related field. Highly proficient in

Microsoft Office Suite; domestic and international travel required.

We offer a competitive salary and benefits package.

Fax: 630-571-8890


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Vogue; “Funky Divas”

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