Hospitality and Event Planning Network (HEPN)
23 July 2007
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Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.
Here's how to participate: Send any issue or job opportunity to
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to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information. We also like to hear if you got a
job as a result of this network!
Some of the older HEPN editions are now listed at:
http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.
Issues from November 27 onward are also posted at
http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this
list.
This week's edition includes:
*** The Short Self-Pitch (SSP)
*** Upcoming Conferences
1. Meetings Coordinator; Heart Rhythm Society; Washington, DC
2. Senior Meeting Planner; EDJ Associates; Rockville, MD
3. Meetings and Events Coordinator; American Board of Trial Advocates;
Dallas, TX
4. Program Coordinator – Continuing Medical Education; NYU Medical
Center; New York, NY
5. Sr. Manager Strategic Events and Tradeshows; CIBA Vision; Duluth, GA
6. Executive Director; South Bend/Mishawaka (IN) Convention and Visitors
Bureau; South Bend, IN
7. Executive Director; Kissimmee Convention & Visitors Bureau; Orlando,
FL
8. Remote Account Executive, Greater DC Area; Monterey County Convention
& Visitors Bureau; Washington, DC
9. National Sales Manager; Washington Convention and Tourism;
Washington, DC
10. President and CEO; Pocono Mountains Vacation Bureau; Pennsylvania
11. Contract Event Photographers; Reflections Photography; Washington,
DC
12. Program Assistant-Annual Meeting; American Society of Clinical
Oncology; Alexandria, VA
13. Director of Sales – Courtyard by Marriott Cromwell; Waterford Hotel
Group; Cromwell, CT
14. Sr. Manager, Events Planning; Association Management Bureau, Inc.;
McLean, VA
15. Conference Coordinator; Pal-Tech, Inc.; Arlington, VA
16. Registration Manager; Vindico Medical Education; Thorofare, NJ
17. Exhibits Coordinator; American Dietetic Association; Chicago, IL
18. Manager, Speciality Society Services; American Society of Plastic
Surgeons; Arlington Heights, IL
19. Coordinator, Scientific Sessions; Heart Rhythm Society; Washington,
DC
20. Meetings/Education Coordinator; Home Care Alliance of MA; Boston, MA
21. Events Manager; Gerson Lehrman Group; Austin, TX
22. Citywide Sales Manager, Washington DC Region; Denver Metro
Convention & Visitors Bureau; Alexandria, VA
23. Senior Meetings and Events Producer; Fusion Productions; Webster, NY
24. Meeting/Event Planner; Integrated Solutions and Services; Knoxville,
TN
25. Events Manager; The Canadian Institute; Toronto, ON, Canada
26. Meetings and Programs Intern; American Bar Association, Section of
International Law; Washington, DC
27. Director-Event Planning; ALSAC/St. Jude; Memphis, TN
28. Events Director; Womens Foodservice Forum; Minneapolis, MN
29. Director, Meetings, Conferences and Travel; American Diabetes
Association; Alexandria, VA
30. Convention Senior Manager; SmithBucklin; Chicago, IL
31. Manager, Conferences & Meetings; National Fire Protection
Association; Quincy, MA
32. Experienced Meeting Planner; Hewitt Associates; Lincolnshire, IL
33. Housing Manager; Society for Neuroscience; Washington, DC
34. Coordinator; NAFSA: Association of International Educators;
Washington, DC
35. Meetings Manager; Axiom Meeting Solutions; Home Based Office –
Denver, CO
36. eMarketing Services / Sales; ConventionPlanit.com; Gaithersburg, MD
37. Sr. Manager – Education, Meetings and Membership; FCIB; Columbia, MD
38. Registrar & Event Assistant; National Investment Center; Annapolis,
MD
39. Meeting Planner – Temporary to Permanent; IEEE; Piscataway, NJ
40. Manager, Meeting Services; Thomson Scientific; Charlottesville, VA
41. Communications and Special Events Coordinator; Doorways for Women
and Families; Arlington, VA
42. Senior Events Manager; Georgetown University; Washington, DC
43. Marketing Representative/Tradeshow Coordinator; SAIC; Chantilly, VA
44. Event Services Coordinator; National Rifle Association; Fairfax, VA
45. Restaurant Manager; District Restaurant Enterprises; Washington, DC
46. VIP Access Sales Manager; International Spy Museum; Washington, DC
47. National Meeting and Events Planner; YMCA of the USA; Chicago, IL
48. Coordinator; Lions Clubs International; Oak Brook, IL
************* The Short Self-Pitch (SSP) *********************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
************* Upcoming Conferences *************
Do you know of an upcoming conference that the HEPN readers should be
aware of? Send the details to sonjahepn@comcast.net for inclusion in the
next newsletter!
****************
1. Meetings Coordinator; Heart Rhythm Society; Washington, DC
The Heart Rhythm Society has an opening for a Meeting Coordinator to
coordinate all logistical aspects for assigned Society meetings,
activities and external trade shows. Coordinates and develops all
specifications and details for the assigned meetings. This includes
coordinating logistical arrangements, preparing facilities
documentation/function sheets and other required services for meetings &
events. Coordinates and prepares schedules for other related services
for the Annual Meeting including temporary personnel, photography,
floral and audience response systems. Coordinates all staff and rookie
briefings for the Annual Meeting and assists with preparation of
training materials. Handles general inquires for all Society meetings.
Essential Responsibilities
* Prepares all function sheets and meeting schedules for assigned
courses and meetings and reviews with Director all facility
documentation for accuracy.
* Develops and coordinates all meeting logistics for 25-40 other
Society meetings of various sizes including BOT meetings, Leadership
Retreat, educational courses and committee meetings.
* Works with Director, Meeting Services, and facilities' event
personnel to successfully execute meeting operations.
* Responsible for onsite meeting management of all headquarter hotel
meetings and activities for Annual Meeting.
* Assists with preparation of marketing brochures.
* Provide onsite meeting management for assigned meetings.
* Assists with preparation of procedures and schedules for on-site
facilities management and logistics team.
* Prepares confirmations for ICW meetings and maintains
correspondence files.
* Coordinates HRS Trade Show participation for approximately 8 to 10
shows per year.
* Coordinates Hands-On session for educational courses (Board Review
and Advanced Ablation.)
* Prepares hotel resumes for the Annual Meeting.
* Develops, schedules and coordinates temporary personnel for Annual
Meeting.
* Coordinates portfolio bag stuffing for Annual Meeting.
* Updates Society's web page for Annual Meeting.
* Coordinates shipping to and from meeting sites.
* Coordinates photography and floral requirements for the Annual
Meeting.
* Codes invoices for annual meeting hotels and related meeting
management services for review by the Director and Vice President.
* Maintains hotel files and other annual meeting logistic files.
* Prepares and assist with preparation of meeting materials for site
inspections, meeting spec books, staff training manuals, etc.
Requirements
* Education & Experience:
– Related degree and three to five years of
professional experience in the field of meeting management and
operations.
– Direct experience in the successful coordination of
meetings and events.
– CMP a plus.
* Skills:
– Proficient with excel, word, PowerPoint. Familiarity
with access and or events management software.
– Demonstrated strengths in organizational skills and
attention to detail
– Exceptional communications and interpersonal service.
– Ability to juggle multiple tasks, detailed oriented
and ability to meet and manage deadlines.
– Ability to work independently and prioritize.
– Customer service driven
* Physical Requirements:
– Must be able to distance walk through convention
centers.
– Must be able to work long hours including early
morning and late evenings during conferences.
– Must be able to do minimal lifting of boxes.
– Ability to use computer terminal for potentially long
periods of time.
* Conditions:
– Travel 4 – 6 times per year and ability to work on
weekends as necessary.
To apply for this position, please email your salary requirements, cover
letter and resume to jobs@hrsonline.org. Please specify which job you
are applying for in the subject line of your e-mail.
For more information about the Heart Rhythm Society, please visit our
website at http://www.hrsonline.org/.
Contact: Dana Pinkney
Phone: 202-464-3436
dpinkney@hrsonline.org
2. Senior Meeting Planner; EDJ Associates; Rockville, MD
EDJ Associates is a dynamic management consulting and technical services
firm based in Reston, Virginia. EDJ has established a solid track
record of success in the planning, design, and implementation of a wide
range of projects in the areas of event planning, peer review support,
and information management. We are currently seeking proactive,
enthusiastic candidates for the following position: Senior Meeting
Planner. We have an opening in Rockville, Maryland.
Sr. Meeting Professional responsibilities include:
* Manage and coordinate all logistical aspects of special events,
government-sponsored meetings and exhibit plans from concept to closing,
in accordance with the Federal Travel Regulations (FTR).
* Direct all arrangements for events involving 200-3500 participants
including annual conferences, workshops, retreats, trainings, town hall
meetings, focus groups, symposia, seminars, and other types of meetings.
* Serve as the primary meeting consultant to management, staff,
clients, speakers, and attendees
* Prepare and monitor timelines and costing estimates
* Conduct facility searches and site inspections
* Negotiate with and secure facilities and vendors in accordance
with the FTR (e.g., hotel, catering, audiovisual equipment,
transportation, communications)
* Coordinate speaker identification and confirmation
* Provide onsite management, serving as the primary liaison with
clients, dignitaries, staff, participants, and vendors
* Review and reconcile meeting-related invoices
* Direct post-meeting activities, such as coordination of meeting
summaries, evaluation reports, and thank-you letters
Ideal candidate should have a Bachelors degree or equivalent experience
and at least three years of meeting planning management experience.
Ability to demonstrate knowledge of RFP preparation, spec writing,
contract negotiations, logistics planning, budget planning, knowledge of
the FAR and managing vendors and suppliers. Must have excellent
organizational and communications skills (written and verbal), and
supervisory skills. Experience with word processing/personal computer
applications required (Microsoft Word and Excel). Demonstrated ability
to set priorities and follow through on work assignments. Must have
excellent customer service skills and experience working with the
Federal Government.
hr@edjassociates.com
3. Meetings and Events Coordinator; American Board of Trial Advocates;
Dallas, TX
Position Summary:
Under the general and administrative direction of the Executive Director
of ABOTA, the Member Services Coordinator for Meetings:
– coordinates logistical details of various national and/or regional
meetings;
– performs on-site staff functions at the various national and/or
regional meetings;
– maintains an accurate calendar of events for ABOTA and chapter
activities;
– assists in the preparation of materials related to the various
meetings;
– functions as staff liaison to specified committees;
– performs work necessary to maintain and improve identified programs
and/or projects;
– performs any and all other functions as may be considered necessary
and appropriate by the Executive Director.
Duties:
I. Meetings:
Includes, but is not limited to, meetings of the National Board of
Directors, ABOTA National Executive Committee, Nominating Committee,
and/or other meetings as requested and appropriate.
– assists the President-elect in identifying appropriate venues for
meetings to be held during his/her upcoming year as President;
– functions as primary staff liaison with hotel representatives to:
– communicate organizational needs and preferences;
– ensure the efficient and effective conduct of meetings;
– working in cooperation with appropriate staff, prepares and
distributes various promotional materials, meeting notices, supporting
materials and the like;
– attends all meetings for the purpose of performing on-site staff
functions including registration, coordination and execution of event
details,
II. Performs miscellaneous administrative duties in cooperation with
other ABOTA staff including, but not limited to:
– acting as co-telephone operator in cooperation with Member Services
Coordinator, Membership;
III. Other
– Performs any and all other functions as considered necessary and
appropriate by the Executive Director.
Required Qualification
– Not less than three (3) years demonstrated and comprehensive work
experience in meeting planning with preference given to work experience
in a professional and/or trade association;
– Excellent verbal and written communication skills;
– The ability to work with a diverse group of volunteers, staff, and
vendors in the timely and professional completion of day-to-day
responsibilities and other responsibilities as may be assigned;
– The ability to deal professionally and effectively with stressful
situations and demanding people;
– The ability to quickly identify and comprehend issues germane to
ABOTA's mission;
– The ability and willingness to make recommendations to improve and/or
expand the services provided to the members of ABOTA;
– The ability and willingness to travel in order to accomplish the
duties of the position.
Education
– A Bachelor's degree in Hotel/Motel Management, Business
Administration, and/or an equivalent course of study from an accredited
college or university;
Send resume to:
search@abota.org
ATTN: Meetings and Events Coordinator
American Board of Trial Advocates
2001 Bryan Street, Suite 3000, Dallas, TX 75201
(214) 871-7523 (800) 932-2682 Fax: (214) 871-6025
www.abota.org
4. Program Coordinator – Continuing Medical Education; NYU Medical
Center; New York, NY
Responsibilities
– Coordinate CME Conferences, including on-site logistics i.e. food &
beverage, AV, conference services, etc.
– Assist Director to create brochures and promotional vehicles
– Coordinate production with internal and external graphics and printers
– Coordinate visiting fellowships for outside physicians
– Coordinate course materials and other handouts
– Coordinate projects to increase the visibility of CME Course offerings
to physicians (through brochures, web-sites, e-mail marketing, journal
advertisements)
– Schedule and lead site visits throughout the NYU Medical Center
– Liaison and coordinate discussions between NYU staff and faculty and
visitors plus all related functions as assigned.
– Excellent communication skills essential; organizational skills, plus
excellent interpersonal skills. The ability to multitask and work
independently is vital.
Required Qualification
Bachelor's degree plus minimum of 3-5 years of responsible meeting
planning, special events and/or marketing / public relations experience
required, preferably in the health care field, but not essential.
Excellent communication skills essential; organizational skills, plus
excellent interpersonal skills. The ability to multitask and work
independently is vital.
Please email both michelle.koplik@nyumc.org and
janice.ford-benner@nyumc.org
No phone calls please.
We will contact applicants to schedule interviews.
5. Sr. Manager Strategic Events and Tradeshows; CIBA Vision; Duluth, GA
global eye care leader, CIBA Vision has one of the most exciting product
pipelines in the industry today. A pipeline of innovative contact lenses
and lens care products brought to life by diverse, talented, performance
driven people who share a passion for healthy vision and better life.
All of which makes us one of the most rewarding employers in our field
How do you spend your day? Are you passionate about what you do? At CIBA
Vision, our focus is clear, our purpose defined. We're part of a team
that's making a difference in the quality of people's lives.
Think What's Possible.
This position is responsible for planning, managing, and executing all
external strategic events for customers and CIBA Vision employees in
North America, internal meetings for the entire CV NA organization
(sales, marketing, professional services, operations and various
corporate functions), and tradeshows/conventions in the US & Canada.
The incumbent directs and manages personnel, projects, budgets, and
day-to-day activities regarding these events/meetings/tradeshows which
promote short- and long-term growth of CV sales. In addition, the
position supports lens & lens care business units by providing strategic
advice, new ideas/programs/promotions, as well as enhances CV image &
reputation in the eye care professional community. This role also
involves managing the relationship(s) between the interested parties and
the event(s).
EXPERIENCE
Minimum Required:
8 – 10 years convention AND meeting related experience.
5-7 years management experience.
Budget planning and management experience.
Preferred:
Experience in organizing and implementing a high volume of programs of
varying complexity (100+ events and 75 tradeshows per year).
Supervising a diverse staff (6-8 team members).
SKILLS
Minimum Required:
Excellent interpersonal skills
Excellent leadership and management skills
Excellent oral and written communication skills
Working knowledge of the Hospitality & Event Marketing industry)
Project management skills
Strong financial skills – Cost Analysis/Budgeting Preferred Level:
Preferred:
Strong industry knowledge (Hospitality & Event Marketing) with extensive
network of contacts.
Program management skills: the ability to effectively and efficiently
handle multiple, simultaneous and complex projects, and in organizing
resources and establishing priorities across assignments.
Education
Minimum Required: College degree or equivalent experience.
Preferred: Certification (or work toward completion of certification) in
professional related field;. e.g., CTSM, CMP, CSEP.
Visit our web site at www.cibavision.com
6. Executive Director; South Bend/Mishawaka (IN) Convention and Visitors
Bureau; South Bend, IN
Responsibilities:
Provide leadership and oversight of the Bureau in all aspects of its
operations and mission. Responsible for the growth of market segments by
developing and executing effective marketing and sales strategies. Learn
more about opportunity by visiting www.exploresouthbend.org/position.php
Qualifications:
Bachelor degree in related field. Minimum of five years experience in
the tourism/hospitality industry. Strategic and results orientated
leader. Proven sales and sales management experience. Managerial and
budget development experience. Strong interpersonal, written and
presentation skills.
Compensation:
Competitive salary and comprehensive benefits package.
Contact:
Mark Eagan
South Bend/Mishawaka Convention & Visitors Bureau
P.O. Box 1677
South Bend, IN 46634
574-234-0051 ext 331 (phone)
eagan@sjchamber.org
http://exploresouthbend.org
7. Executive Director; Kissimmee Convention & Visitors Bureau; Orlando,
FL
Responsibilities:
Oversee a top ten nationally ranked CVB. Implement a new vision to
strengthen the convention market, manage an extensive budget and sustain
key relationships within the hospitality industry, and the County. The
focus is on optimizing convention facilities and implementing strategies
to build up Osceola County, Florida as a meeting/conference destination.
Qualifications:
Dynamic, high energy, strong sales & communications skills, and
connections within the meetings/conventions area of the hospitality
industry. Candidate must have a proven track record of leading and
developing a high caliber team, managing a large budget & 5 yrs of CVB,
resort or marketing experience.
Compensation:
Commensurate with experience.
Contact:
Tina Stafstrom
Kissimmee CVB c/o OpenDoor Resources
8815 Conroy-Windermere Rd. #414
Orlando, FL 32835
407-362-7790 (phone)
tstafstrom@opendoorresources.com
http://www.FloridaKiss.com
8. Remote Account Executive, Greater DC Area; Monterey County Convention
& Visitors Bureau; Washington, DC
Responsibilities:
Represent a dynamic destination with world class golf, resorts,
vineyards, attractions, the ocean and mountains with mild temperatures
and new inventory with major renovations on the horizon. New funding
initiatives providing sales staff growth from 4 to 8 professionals.
Position based remotely in greater DC starting 9/4/07 with market
responsibility for greater DC, VA, MD and the Northeast (and east coast
entertainment).
Qualifications:
5 years representing first class destinations/resorts with extensive
in-market experience in the greater DC/Northeast, all segments. Remote
and CVB experience a plus.
Compensation:
Compensation based on experience and will consider flexible work
schedule (32 to 40 hours).
Contact:
Bruce Skidmore
Monterey County Convention & Visitors Bureau
150 Olivier Street
Monterey, CA 93940
251-657-6414 (phone)
251-233-0437 (alt. phone)
251-648-5373 (fax)
Bruce@MCCVB.org
http://MontereyInfo.org
9. National Sales Manager; Washington Convention and Tourism;
Washington, DC
Responsibilities:
1. Generate bookings for meetings and conventions according to the
priorities outlined in the marketing plan or more specifically meet
certain market segment factors.
2. Coordinate and participate in local promotional events and local
industry trade shows with a view towards developing Washington, DC
business interests.
3. Produce sales leads for destination hotel partners.
Qualifications:
1. Minimum four to five (4 – 5) years sales management experience in
related field, preferably convention bureau, facility or hotel sales and
convention services
2. Bachelor's Degree (B.S./B.A.) from four-year college or university in
management, sales, marketing or related field.
Compensation:
Negotiable
Contact:
Chere Sanders
Washington Convention and Tourism
901 – 7th Street, NW
4th floor
Washington, DC 20001
202-789-7035 (phone)
202-448-8593 (fax)
hr@washington.org
http://www.washington.org
10. President and CEO; Pocono Mountains Vacation Bureau; Pennsylvania
Responsibilities:
Responsible for the growth of tourist and group business segments. Will
develop/execute effective marketing and sales strategies, and provide
leadership and oversight of the organization in all aspects of its
operations and mission.
Qualifications:
Will need to form strong relationships with all stakeholder groups and
maintain momentum on the branding initiative while strengthen it. Set
short and long term goals that are challenging, realistic and measurable
while being a motivator with a contagious positive attitude. A
bachelor's degree with extensive knowledge of the meetings and tourism
industry, its distribution channels, customers and key channels.
Compensation:
Commensurate with experience
Contact:
Mike Gamble, President and CEO
SearchWide Executive Recruitment
320 Myrtle Street W
Stillwater, MN 55082
gamble@searchwide.com
SearchWide
11. Contract Event Photographers; Reflections Photography; Washington,
DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=24062401&jobSummaryIndex=0&agentID=
12. Program Assistant-Annual Meeting; American Society of Clinical
Oncology; Alexandria, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23571011&jobSummaryIndex=1&agentID=
13. Director of Sales – Courtyard by Marriott Cromwell; Waterford Hotel
Group; Cromwell, CT
Since 1986, Waterford Group has been involved in developing and
operating projects totaling more than $2 billion. Today, under the
leadership of Chairman Len Wolman, Waterford Group, LLC is a leader in
the hospitality and gaming industry, largely because of its unique
composition of specialized companies, including Waterford Hotel Group,
Inc, Wolman Construction, Waterford Gaming, LLC, Waterford Venue
Services, Waterford Group Restaurants, and Waterford Hospitality Group,
LLC.
It's the breadth of expertise in our companies, from ownership and
conception, to completion and operation that gives Waterford Group the
incomparable flexibility in serving our customers. We can provide the
specialized services offered by any one of our companies, or we can
offer seamless “one-stop shopping” over the life of a property through
the combination of any two or more of our companies.
Teaming with the most respected names in the industry, Waterford Hotel
Group has developed a reputation for delivering on time, within budget,
and exceeding client expectations. Whether the involvement begins at
conception or during operation, Waterford Hotel Group strives for
successful performance and profitability of each property, while
maintaining the highest standards of quality, service, and cleanliness.
We are presently looking to fill the Director of Sales position for the
Courtyard by Marriott Cromwell. The hotel has 143 guest rooms and two
suites, restaurant, lounge, 11 meeting rooms totaling 7,500 square feet,
indoor pool and fitness center.
Candidate should have previous hotel sales experience in a full-service
property. Interested candidates may email resume to:
Dean Riddle, Corporate Director of Human Resources
Email: driddle@whghotels.com
14. Sr. Manager, Events Planning; Association Management Bureau, Inc.;
McLean, VA
Looking to take your association experience beyond routine tasks? Here's
your chance to join a dynamic, progressive team in an empowering
environment.
Association Management Bureau (AMB) based in Tysons Corner, VA is an
industry leading Association Management Company, AMB is seeking a Sr.
Manager, Events Planning.
Position will manage a select group of client's annual meetings &
events. Requires skills in all aspects of event / meetings planning,
from soliciting & negotiating hotel and vendor contracts, to processing
invoices and check requests, to maintaining client files and conference
notebooks, to maintaining all event budgets, to managing all
conference/event logistics (menus, room sets, a/v, etc.), to creating
staff assignments for all traveling staff to client events and onsite
management of onsite team, and coordinating travel for all staff to
client events.
Ideal candidate will have 5-6 years of association meetings management.
Proficient in Microsoft Office Programs. Ability to travel to all client
events. Ability to work independently in a fast-paced environment.
AMB offers an excellent benefits package including health, dental,
401(K), free parking and a gym on premises. If you want to join this
high energy, high performance team e-mail or fax resume and salary
history to mdelarosa@amborg.com.
15. Conference Coordinator; Pal-Tech, Inc.; Arlington, VA
Primary Duties & Responsibilities:
_ Develops budget estimates based on meeting specifications.
_ Conducts site visits and reviews hotel contracts.
_ Participates in planning meetings.
_ Develops and sends save-the-date cards, emails, invitation letters,
logistics letters and logistical information forms.
_ Develops event related materials – agenda, restaurant list, evaluation
forms.
_ Develops registration materials for participants.
_ Designs exhibit area and assigns space.
_ Designs resource area.
_ Arranges for speakers, facilitators, and presenters.
_ Makes travel arrangements for speakers and when appropriate,
participants.
_ Negotiates with vendors for support services such as audiovisual
equipment.
_ Arranges for signage, tote bags, and mementos.
_ Serves as a back-up to the Conference Support Specialist on the
management of conference registration.
_ Works with hotel staff to confirm meeting space requirements and room
set-ups.
_ Oversees all on-site logistical activities.
_ Conducts post-conference activities – drafts and sends thank you
letters, reviews invoices.
_ Performs other duties as assigned.
Knowledge and Skills Required:
The position requires a Bachelor's degree or equivalent professional
experience and a minimum of six years experience in conference planning.
Applicants must have excellent communication and organizational skills;
must be detail oriented with the ability to handle multiple projects
simultaneously. Requires a working knowledge of the Internet and
Microsoft Office Suite; proficiency in Excel and Access a plus.
Candidate must be available to travel.
To apply, please forward your resume to Human Resources by email at
careers@pal-tech.com or fax: (703) 522-2471. EOE/AA.
16. Registration Manager; Vindico Medical Education; Thorofare, NJ
Seeking a Registration manager to be responsible for development,
processing, on-site and finalization of all registration components
related to meetings – approx. 60 annually. Design registration form,
coordinate programming with data department, process daily mail, prepare
weekly registration reports, coordinate confirmation mailings.
Supervisory skills and computer knowledge a must. College degree
preferred. Occasional travel. If interested, forward resume and salary
requirements to: Vindico Medical Education Inc., 6900 Grove Road,
Thorofare NJ 08086, fax 856-848-6091 or email to resume@slackinc.com.
EOE.
Contact: R. Czapla
Fax: 856-848-6091
resume@slackinc.com
17. Exhibits Coordinator; American Dietetic Association; Chicago, IL
The American Dietetic Association, the world's largest organization of
food and nutrition professionals, is seeking an Exhibits Coordinator.
This position is responsible for supporting the Exhibits Manager with
increasing sales; identifying new markets and developing closer
relationships with companies that support ADA through exhibiting at our
annual convention.
Responsibilities:
. Performs focused efforts on data mining, research and follow-through
when identifying potential exhibitors
. Responsible for data entry from exhibitor applications/contract and
exports information to produce invoices, confirmation letters, and
weekly reports.
. Responsible for the development of the annual convention web site
. Responsible for the sales and logistics for the specialized on-site
events totaling over 100 exhibitors; liaison with members before and
during events
Background Requirements:
A 2-year college or technical degree is required along with 2-3 years
related work experience. Meeting / tradeshow sales and logistical
management preferred. The ideal candidate will have experience with
meetings or exhibit coordination in an association environment. Must be
proficient in Microsoft Office products as well as some experience with
database management.
For Consideration:
Send resume, along with salary history/requirements to:
American Dietetic Association
Attn: Human Resources
120 South Riverside Plaza
Suite 2000
Chicago, IL 60606FAX: (312) 899-4766
E-mail: hr@eatright.org (MS Word, DOS text or ASCII files only please).
EOE m/f/d/v
18. Manager, Speciality Society Services; American Society of Plastic
Surgeons; Arlington Heights, IL
Basic Functions:
. Provide management services to specialty plastic surgery societies
serving in an Executive Director capacity for ASMS,. AACPS and ASCFS
. Act as Liaison between subspecialty societies and ASPS staff to
implement projects
. Manage co-sponsored initiatives between ASPS and clients
. Coordinate management of the shared scientific program and/or symposia
as appropriate.
Manage the daily activities of specialty societies including responding
to member inquiries and requests.
Assist specialty society leadership with developing strategic plan,
identifying key objectives to fulfill mission of each unique
organization.
With association leadership, develop organizational budgets based upon
the strategic priorities defined by each organization.
Manage routine financial matters including accounts payable, membership
dues, invoices, receipt processing, etc.
Assure proper knowledge of bank accounts, investment accounts for all
associations.
Develop and maintain policy and procedures manuals for each managed
organization.
With organizational Presidents, develop board meeting agendas, support
materials, and minutes of actions of boards.
Provide staff leadership and support to association committees. Manage
publications of quarterly newsletters for ASMS; biennial newsletters for
AACPS and ASCFS to include writing and editing, layout, design and
liaison with printer.
Provide or outsource meeting management services for various educational
and or business meetings of three organizations.
Provide oversight for association websites. Liaison with various
internal ASPS department or outside vendors to provide appropriate
services.
hr_jobs@plasticsurgery.org
19. Coordinator, Scientific Sessions; Heart Rhythm Society; Washington,
DC
The Heart Rhythm Society is looking for a Coordinator, Scientific
Sessions to coordinate, develop and maintain databases for the
scientific sessions for the Annual Meeting. This includes day to day
coordination and maintenance of the invited speaker data base and
invitation process. Also works with manager to coordinate the abstract
submission process, review and scheduling processes, abstract- related
awards and related electronic products. This includes direct
interaction with the Program Committee chair, committee members and
serves as primary day to day liaison with invited faculty and abstract
submitters. Works with related vendors on invited speaker and abstract
submission process. Also, assists with logistical arrangements for
scientific sessions and other meeting specifications for the annual
meeting and all other courses.
Specific (Essential) Responsibilities:
. Develops and maintains invited speaker data bases. Creates scientific
sessions in Society's Oasis database product.
. Coordinates invited speaker invitation process, tracks responses and
coordinates all invited and non-invited speaker related communication.
. Tracks session sponsorship information in Oasis database.
. Assists Manager with production of meeting related publications,
including registration brochure, program book, program at a glance and
schedule at a glance.
. Manipulation and generation of data to produce faculty and session
reports. Export of data to excel and word to produce a variety of
reports.
. Maintains scientific session meeting room assignments in excel and
Oasis data base.
. Prepares meeting specifications and tracks room sets for scientific
sessions and other meeting rooms via Oasis session module.
. Coordinates related speaker handout material and on site distribution.
. Assists with coordination of audiovisual needs for annual meeting.
. Assists with training and supervision of convention bureau staff.
. Serves as a member of the on site logistics team, responsible for
meeting room checks.
. Recommends changes for improvement of processes and procedures related
to the faculty management.
. Provides general assistance to the Manager and Director as needed.
Requirements:
Education and Experience: –2 – 3 years experience with an
academic/medical society in the education or meetings
department.–Direct experience working with volunteers and invited
faculty.–College degree preferred. Skills: –Proficient with excel,
word, PowerPoint and database tools. Familiarity with Oasis and/or
abstract management tools.
–Excellent customer service.
Capabilities:
–Ability to juggle multiple tasks, meet deadlines and time management.
–Ability to work independently and prioritize
Physical Requirements: –Must be able to distance walk through
convention centers
–Must be able to do minimal lifting of boxes
–Ability to use computer terminal for potentially long periods of time
Conditions –Travel 2 – 3 times a year and ability to work on weekends
for committee meetings and annual meeting–On occasion, there will be a
need for overtime to meet deadlines.
To apply for this position, please email your salary requirements, cover
letter and resume to jobs@hrsonline.org. In the subject line of the
email, please specify which job you are applying for.
For more information about the Heart Rhythm Society, please visit our
website at http://www.hrsonline.org/.
Contact: Dana Pinkney
Phone: 202-464-3436
dpinkney@hrsonline.org
20. Meetings/Education Coordinator; Home Care Alliance of MA; Boston, MA
State-wide trade association representing home care industry in
Massachusetts seeks full-time person to take responsibility for all
aspects of busy education schedule. Plan, coordinate, market, and
administer educational programs, trade shows, and conferences, including
on-site management. Excellent organizational, interpersonal, and
writing skills essential. Meeting planning and database management
experience required. Occasional in-state travel required. Competitive
salary and excellent benefits. Join our small, dynamic team!
Contact: Timothy Burgers
Fax: 617/426-0509
tburgers@hcalliancema.org
21. Events Manager; Gerson Lehrman Group; Austin, TX
Gerson Lehrman Group (GLG) Councils (www.glgcouncils.com) are industry-
and discipline-focused networks of consultants, physicians, scientists,
engineers, attorneys, market researchers and other professionals from
around the world. GLG Council Members enable decision-makers at
investment firms, corporations and non-profit organizations to better
understand the products, services, companies, issues, and industries on
which they focus.
GLG's Events Managers manage and leverage Gerson Lehrman Group's core
asset the Gerson Lehrman Group (GLG) Councils to participate in and
facilitate in-person meetings and events with clients and other GLG
Council members.
Specific responsibilities include:
Events Managers are primarily responsible for meeting event production
goals. Specific duties include:
– Book consultants and industry professionals who are members of the GLG
Councils for small-group meetings, seminars, and master classes that
take place with regular frequency in New York City, Boston, San
Francisco, Los Angeles, Chicago, and other major cities.
– Organize, arrange logistics for, market and in some cases host the
small-group meetings, seminars and master classes associated with the
research practice.
– Ensure administrative tracking of client interest in and attendance at
GLG events. Ensure that event, client and Council Member information is
appropriately managed through the GLG website / online meeting
management system (e.g., maintain receipts, expenses of costs associated
with events).
– Interact with Council Managers, Research Managers and the Gerson
Lehrman Group Sales team to facilitate the topic generation and event
programming process, ensure that events meet client interest and
demands, and promote upcoming events.
– Assist in the programming, design, marketing and logistics for
research travel programs
Potential candidates must have:
– Two to four years of post-undergraduate experience, preferably in an
event management or related role
– Excellent communication skills, including demonstrated proficiency in
oral, writing and presentation abilities in a business-focused setting
using a variety of communication channels (telephone, e-mail, in-person,
etc.)
– Successful track record working in a team environment
– Ability to multi-task and prioritize activities effectively, while
ensuring a high level of accuracy and attention to detail
– Interest in building an Internet-driven business
– Demonstrated fluency in using technology tools to improve
effectiveness and increase efficiency
– Proven ability to work in a rigorous, fast-moving work environment
– A degree from a top-tier university or equivalent work experience
We seek bright, positive and flexible people who also:
– Act with the highest integrity and professionalism all their endeavors
– Utilize superior analytical and problem-solving skills
– Think creatively and focus on opportunities for growth, and lead
others to do the same
– Express a strong desire to work in a team
– Respond effectively to management direction and clients¿ needs
– Demonstrate the ability and initiative to handle increasing
responsibility over time
Education
Bachelor's Degree
If interested, please send a resume and cover letter to:
glgrecruiting@glgroup.com
22. Citywide Sales Manager, Washington DC Region; Denver Metro
Convention & Visitors Bureau; Alexandria, VA
We are seeking an experienced and accomplished sales driver who is
results driven, detail oriented, customer focused and enjoys working in
a fast-paced and challenging environment. The ideal candidate will
possess hotel, tourism and/or hospitality industry or CVB experience, a
proven track record of sales success and industry knowledge. Primary
responsibility is to book meetings and conventions that primarily use
convention center and multiple hotels; territory is Washington DC
Region, 951-2,500 peak rooms.
. Based in Alexandria, VA – local candidates preferred; no visa
sponsorship or relocation assistance available.
. Candidates selected for an interview will be required to successfully
complete various assessment tools and tests. Successful candidate will
be required to satisfactorily complete an in-depth reference and
background check.
. EOE
. NO PHONE CALLS OR THIRD PARTIES PLEASE
http://www.denver.org/Member/Employment.aspx?type=DMCVB
23. Senior Meetings and Events Producer; Fusion Productions; Webster, NY
The position is responsible for managing large association and corporate
event communication projects from gathering client objectives to
developing memorable creative and communication scenarios though
execution and project close. While chiefly autonomous, candidate is
expected to work closely with clients, supply chain vendors and the
internal creative team. Desired candidate will have solid experience in
Event Marketing and Communications, Live Production and Project
Management. In each project the Senior Producer is responsible for all
aspects of project management, budget tracking and reporting,
communication development and creative execution.
Project Management
*Establish and exceed client expectations
*Creative problem solving with client
*Establishing and maintaining relationships
*Maintaining budgets and communicating contractual changes to client
*Time lining and updating project milestones
*Negotiating and managing third-party supply chains
*Developing the events daily schedule of activities
*Identifying and hiring an on-site support team
Communication and Creative
*With our creative team, drive a project's creative to exceed client
expectations
*Participating in companywide brainstorming and collaborative efforts
*Demonstrating written and verbal communication and presentation skills
*Managing production of all media required under direction of Director
of Media
Development
*Drafting and revising flows for all events
*Directing development on scenic concepts through completion
*Exhibiting a desire to work in creative, collaborative, productive, and
fun environment
Live Execution
*Managing on-site requirements, including but not limited to
coordinating union schedules, communicating facility needs to property,
arranging for required rigging and hands calls
*Directing technical crew to achieve creative and execution vision
*Strategic business analysis, organizational analysis and influence, or
channel development and/or integration
Other Requirements
*Relocation to upstate NY
*Travel
*Nights and weekends as contracts require
Send resumes to resume@fusionproductions.com
24. Meeting/Event Planner; Integrated Solutions and Services; Knoxville,
TN
Growing Knoxville, TN, company is expanding their meeting and event
planning department. The successful candidate will be experienced,
well-organized, detail-oriented and able to prioritize deadlines and
projects. Computer proficiency and excellent communication skills a
must. Experience with government travel procedures and guidelines a
plus.
Responsibilities may include, but not limited to:
. Site selection
. Estimates
. Contract negotiations
. All vendor arrangements
. BEOS
. Logistics (such as rooming list)
. Budget updates and invoice reconciliation
CMP, CMM, other industry recognized certification, or ability to secure
certification within six months. Competitive salary and benefits
package. Please send résumé to hr@intsolutions.net.
25. Events Manager; The Canadian Institute; Toronto, ON, Canada
The Canadian Institute (CI) is Canada's leading provider of professional
development conferences for senior executives, lawyers, and other
professionals in the legal, business, and public sectors.
We are seeking an Events Manager to manage the day-to-day activities of
the Event coordination staff and whose primary responsibility is to
ensure that all CI conferences meet the logistical requirements set out
by internal partners in a timely and cost effective manner.
Responsibilities
. Oversee the activities of Meeting Planners ensuring that all
logistical requirements (venues, menus, AV equipment, on-site personnel,
contracts, etc) for CI conferences are planned in a timely and cost
effective manner
. Oversee the activities of Production Coordinators, ensuring that
adequate administrative support is provided to a team of assigned
Conference Producers
. Assign and delegate workflow and tasks of staff as required
. Ensure that all contracts and agreements signed adhere to set budget
requirements
. Resolve issues with suppliers or internal partners when required
. Identify opportunities for cost savings and areas requiring increased
spending to Managing Director and Division Managers
. Conduct post-conference accruals to ensure that budgets were
maintained
. Develop and implement new processes and procedures to enhance
department and staff efficiencies and productivity
. Ensure that a high level of cross-functional communication is
maintained to ensure that events are organized according to plan
. Perform Meeting Planner responsibilities for approximately 15
conferences per year and support the logistical requirements for all
LSE's (Large Scale Events)
. Meet regularly with the Managing Director to communicate the issues,
opportunities and resource requirements of both the Events and
Production Coordinator teams
. Recruit, hire and train staff
. Conduct regular meetings with staff to ensure that teams are working
optimally and issues and opportunities are being effectively
communicated
. Conduct annual performance reviews for staff, developing individual
performance objectives and achievable goals for each employee
Competencies:
. Excellent communication, organizational, time-management, and
interpersonal skills
. Customer service focused and results-oriented
. Ability to motivate others
. Strong initiative
. Attention to detail and ability to work with numbers accurately
. Leadership, team-building, and mentoring abilities
Technical Capabilities:
Microsoft Office
Must be willing to travel as required
Education
University and/or college diploma required
CPM (Certified Meeting Planner) designation
Be part of a unique organization. Please send your cover letter, resume,
and salary expectations to: mycareer@canadianinstitute.com
www.canadianinstitute.com
No phone calls please
26. Meetings and Programs Intern; American Bar Association, Section of
International Law; Washington, DC
The ABA Section of International Law is the leader in the development of
policy in the international arena, the promotion of the rule of law and
the education of international law practitioners and is currently
recruiting for the below internship position:
Meetings and Programs Intern Primary Responsibilities:
This internship will allow you to work one on one with the meetings
department in the Section of International Law. The meetings department
is divided into three specific jobs which include; (1) Meetings/Programs
Director, (2) Meetings and Programs Outreach Coordinator and (3)
Meetings/Registration Coordinator.
Meetings/Program Director- Program & Meeting Development, Including
Procedures, Budgets & Deadlines- Logistical Planning & On-site
Management- Coordination of Program Materials – Print and CD-Rom- Hotel
Negotiations
Meetings and Programs Outreach Coordinator- Sponsors, Meeting
Exhibitors, Cooperating Entities- Meeting Marketing and Outreach-
Program Planning- CLE Coordinating
Meetings/Registration Coordinator- Logistical Planning for Committee
Programs- Registration for Seasonal Meetings- Assists the Director in
the Organization of the Seasonal Brochure.
This internship will focus on the basic principals and practices
involved in meeting planning. We will take you through he steps from
beginning to end of the planning for our upcoming Spring/or Fall
Meeting. This will include following a strict timeline to ensure that
the meeting runs successfully. As an intern, your will assist the
Section meeting planning s in overseeing the creation of a hardcopy
meeting/registration brochure, marketing, promotions, sponsors and
exhibitor, budgets, hotel and other contract negotiation, off-site
vendors for receptions/dinners, menu selection, audio visual
requirements, program materials, and handling the various day-to-day
situations that may arise.
Other tasks of the intern may involve: Administrative support to the
meetings team. Developing and updating spreadsheet tracking for our
small committee program and large seasonal meetings; researching hotels
and various off-site venues for seasonal meetings; assisting in creating
promotional flyers and marketing emails for upcoming meetings; creating
innovative ideas for marketing and outreach; sending confirmation
notices; producing name signs and badges; and assisting with on-site
logistics (when a program is held in the DC area).
Qualifications: Available to work at least 15 hours per week (the ABA
can be flexible with your schedule). Meeting Planning experience
preferred but not required. College Degree or Enrolled in Degree
Program. Ability to handle multiple tasks simultaneously and
accurately. Ability to work independently and with others in a
fast-paced office. Proficient in Microsoft Outlook, Office, Excel and
Access (preferred but not required).
Paid/Unpaid: Unpaid/No travel involved.
Contact: Jessica Elliot
elliotj@staff.abanet.org
27. Director-Event Planning; ALSAC/St. Jude; Memphis, TN
At ALSAC/St. Jude, we do more than bring in money. We lift spirits.
While financial success is essential to continuing our world-class
research and treatment of children with life-threatening diseases around
the globe, it leads to other great things as well, like smiling faces
and tears of joy. Help people learn why giving to our organization gives
hope to countless others.
Provide leadership, professional expertise and strategic direction for
the event planning team of the Event & Patient Liaison Department. This
will encompass directly managing the Event Manager; working with the
senior director to strategically develop events to enhance the marketing
departments fundraising efforts; and playing a leadership role in
raising issues related to ALSAC events.
Qualified candidates must possess a Bachelor's degree and 6-8 years
experience in event management, communications, public or community
relations, marketing or related field along with 2 years' supervisory
experience. Knowledge of event planning and general management methods;
demonstrated diplomatic, communication and typing skills a valid
driver's license a must.
We appreciate your commitment, as do those we're trying to cure. Our
world-renowned organization offers competitive pay and benefits, the
resources to do the best work of your career, and the stability of a
high-growth industry. For consideration, please forward your resume
including cover letter and salary requirements, indicating Reference
Code: DIREVTPLNLM to: ALSAC/St. Jude, Attn: ALSAC Recruiter, 501 St.
Jude Place, Memphis, TN 38105. Fax: (901)-578-2807; E-mail:
alsac.recruiter@stjude.org. Employment is contingent upon successful
drug screen and background investigations, including criminal, credit
and driving.
www.stjude.org
28. Events Director; Womens Foodservice Forum; Minneapolis, MN
http://www.jobtarget.com/c/job.cfm?t730=&t735=&t731=&t733=&max=25&site_id=518&jb=2167160
29. Director, Meetings, Conferences and Travel; American Diabetes
Association; Alexandria, VA
The American Diabetes Association seeks an accomplished meetings
professional to lead its Meetings, Conferences & Travel Department to a
new level of innovation, customer service and strategic meetings
planning. The Meetings, Conferences & Travel Department directs and
supports meetings, conferences, expositions and travel for all ADA
divisions and for ADA volunteers. The Director position reports to the
Executive Vice President, Marketing & Communications, supervises a staff
of six and oversees a multi-million dollar budget.
The Meetings, Conferences & Travel Department holds an established role
within the ADA of supporting and directing a wide range of meetings:
Governance (Board of Directors, Executive Committee and National
Leadership), Volunteer Development, Staff Training, Grant Reviews and a
variety of meetings that support Regional and National business
activities. We are now looking to integrate these meetings more
deliberately into the strategic direction of our organization, and with
the goal of strengthening the ADA brand through our meetings and
conferences. This position will support the creation of and launch new
types of meetings, including ones that generate revenue for ADA. The
ideal candidate will bring knowledge of the “state of the art” best
practices in the meetings industry and an enthusiasm for creating and
implementing new concepts. He or she will also have a facility for
using research-based metrics to drive decisions for enhancing the
“experience” of all those who attend an ADA function.
*Bachelor's Degree and CMP required.
*Minimum of 6-8 years
*Strategic approach to meetings and conferences and ability to
strengthen the ADA brand through its meetings and conferences.
*Knowledge of best practices for meetings and travel.
*Excellent relationship management and customer service skills.
*Outstanding written and verbal communication skills
*Ability to “sell” and gain support for an idea.
*Facility for using research-based metrics for driving strategic
decisions.
*Excellent analytical and budget management skills.
*Proven ability (and enthusiasm for) building and coaching a team of
Meetings and Travel professionals.
* Proficiency with MeetingTrak, Excel and PowerPoint
http://careers.diabetes.org
30. Convention Senior Manager; SmithBucklin; Chicago, IL
Our Chicago office has an opportunity available for a Convention Senior
Manager with 8+ years corporate meeting planning experience. The ideal
candidate must have pre, on-site and post meeting planning coordination
for national and international meetings of 300+ attendees; strong
knowledge of US destinations and familiarity with international
destinations; experience in site selection and negotiating multi-hotel
contracts, packages, food & beverage; strong financial management and
experience working with volunteer committees.
Demonstrated Experience:
– Manage team members, and serve as key interface with other team
members, internal account team members, and external clients (vendors)
maximizing productivity and delivering high quality conventions/trade
shows.
– Ensure effective convention/trade shows as evidenced by early problem
resolution, positive attendee and Board feedback.
– Ensure critical deadlines and budgetary guidelines are adhered to, and
response expectations and quality standards are met.
– Demonstrate industry knowledge by contributing effective ideas to
client strategic planning and analysis processes.
– Oversee continuous communication between SmithBucklin units, clients,
vendors, and exhibitors to meet client needs.
– Develop and nurture good relationships with clients and outside
suppliers to enhance service, manage expectations, and respond to client
feedback in a timely and efficient manner.
– Provide direction on individual staff development. Appraise and
evaluate individual team member performance.
– Allocate people and resources to meet objectives and investigate and
implement ways to improve the efficiency of a service or operation.
– Coordinate staff representing other Business and Service Units within
the client team.
– Ensure work is within a prescheduled budget and is completed
expeditiously with accuracy and exceptional quality.
– Encourage and motivate direct reports to support SmithBucklin
initiatives and promote the development of peer relationships and
personal/professional growth opportunities.
– Create a good team spirit both within the staff team and with the
client and provide leadership by encouraging cooperation and
communication between team members.
– Assist in acquiring new business by demonstrating SmithBucklin
reputation in the marketplace for professional knowledge, fiscal
responsibility, and buying power.
Bachelors degree required
– Minimum 8+ years experience in corporate convention industry or
event/meeting planning; 2 years supervisory experience. Technology
industry experience preferred.
– PC experience with Windows operating system and a variety of software
programs (Microsoft Office, and/or exhibit software)
– Excellent knowledge of industry terminology and trends
– Ability to work as team leader, team member, and independently to best
serve client
– High level of professionalism
– Excellent written and verbal communication skills
– Proven ability to sell ideas to Clients
– Strong Time management and organizational skills (multiple concurrent
tasks)
– Strong business negotiation, project, financial and strategic
management skills
– Strong customer service skills
SmithBucklin is proud to offer the following benefits which include but,
are not limited to: Medical, Dental and Vision Insurance, 401(k),
Tuition Reimbursement and Educational Assistance.
To learn more about SmithBucklin Corporation, click here and visit
www.smithbucklin.com.
Please use the following guidelines to ensure your resume is quickly and
accurately processed:
– Salary requirements must be included
– Format resume as either a MS Word doc or pdf
– E-mail preferred method of retrieval
We are an EOE M/F/D/V employer.
Attn: Human Resources
SmithBucklin Corporation
401 N. Michigan Avenue, Suite 2200
Chicago, IL 60611
E-Mail: ChicagoHR@smithbucklin.com
31. Manager, Conferences & Meetings; National Fire Protection
Association; Quincy, MA
The NFPA is recruiting for an experienced person to oversee a variety of
conferences, expositions and meetings. A minimum of 5 years experience
as a meeting planner for conferences and expositions is required. A
Bachelor's degree is preferred. Candidates must have a proven track
record of managing citywide conferences preferably for an Association
with international exposure. The position requires that someone have
excellent communication skills, be organized, and proficient on the
computer. Some travel required. A CMP is desired.
. Bachelor degree required;
. Certified meeting professional (CMP) desired;
. 5 – 7 years of meeting planning experience;
. Experience managing citywide conferences;
. Excellent communication and interpersonal skills;
. Ability to lead, plan, and work in an organized manner is essential;
. Some travel required;
. Association experience desired;
. Computer proficiency in FileMaker Pro, Word and Excel desired
Full details on this, and other open positions at the National Fire
Protection Association are available under the Career Center link at
http://www.nfpa.org/.
Making a Safer World
The NFPA has been dedicated to reducing the worldwide burden of fire,
through research, education and safety standard for more than a century.
Let us set the standard for your career.
An equal opportunity employer / Affirmative Action Employer M/F/D/V
Phone: 617-984-7293
Fax: 617-984-7055
hr@nfpa.org
32. Experienced Meeting Planner; Hewitt Associates; Lincolnshire, IL
Responsibilities:
Full time position working in Lincolnshire, IL
Research and provide solutions to internal and external customers for
events while working within customer-defined budgets
Provide subject matter expertise for meeting and event resources for
customer selection options; both locally and to the market offices
Coordinate and perform logistical arrangements
Provide visual drawings and/or layouts, as needed, to convey design
logistics
Provide menu recommendations and make selections, as required
Perform site inspections, qualify properties and provide recommendations
Act in liaison role between customers and contracted services
Review and negotiate rates and contracts for externally provided
products and services for events
Develop, maintain, and report on the meeting planning budget per event
Work with financial/procurement to ensure payment to vendors is timely
Onsite coordination of events planned as required
Coordinate Arrivals/Departures
Arrange ground transfers (bus/taxi/limo)
Handle meeting registration
Manage audio/visual requirements
Other Duties as Assigned
Years of Experience: minimum of 3 years Meeting Planning Experience
required in a client facing role.
Education:
High school diploma, or equivalent. Meeting Planning Certification
preferred.
Skill Requirements:
Prior experience planning high profile events for VP level clients
Proven technical aptitude to learn and use tools required for job
performance
Ability to multi-task
Ability to work independently and work cooperatively in a team
environment
Ability to establish and set priorities
Ability to execute exceptional experience for our clients
Strong organizational and follow-up skills
Exceptional interpersonal, customer service and communication skills
Resourceful, with ability to problem solve in last-minute situations
Ability to maintain confidentiality
Ability to frequently work evenings, weekends, and other non-business
type hours
Ability to travel to oversee off-site events, including Chicagoland area
Full scope Meeting Planning Expertise required
Conditions of Employment
All positions require an applicant who has accepted an offer to undergo
a background check. The checks run are based on the nature of the
position. Background checks may include some or all of the following:
education verification, employment verification, criminal check, Denied
Restricted Parties Lists or OFAC lists check, fingerprint verification,
credit check, and/or drug test. By applying for a position with Hewitt
Associates, you understand that you will be required to undergo a
background check should you be made an offer. You also understand that
the offer is contingent upon successful completion of the background
check and results consistent with Hewitt's employment policies. You will
be notified during the hiring process which checks are required by the
position.
How To Apply
To apply for this position, be sure to add it to your job cart prior to
submitting your application.
Apply directly to URL:
http://www.hewitt.com/erec?job_req_nbr=305648
Equal Employment Opportunity
Hewitt is an Equal Opportunity Employer Committed to Diversity, M/F/D/V
33. Housing Manager; Society for Neuroscience; Washington, DC
he Society for Neuroscience (SfN) is a non-profit, professional
association representing over 36,000 members working in the dynamic and
multi-disciplinary field of science that deals with the brain and
nervous system. Our staff of 70-plus is a highly dedicated group
passionate about and proud of supporting the scientific research,
advocacy and public education activities our members are engaged in. We
work in a unique, award-winning, environmentally friendly building and
offer excellent employee benefits. We foster a culture of creativity,
initiative-taking and excellence, and seek highly motivated, bright,
inquisitive, and energetic team players interested in contributing to
the multi-faceted mission of the Society.
SUMMARY: Manages the housing process, to include contract negotiation,
for an Annual Meeting with an attendance of over 30,000.
ESSENTIAL DUTIES AND RESPONSIBILITIES will include the following. Other
duties may be assigned.
– Liaison to convention and visitors bureau to establish citywide hotel
package.
– Negotiate and prepare current and future years hotel contracts,
– Manage annual meeting hotel databases.
– Manage housing blocks and assign complimentary housing.
– Contribute to the ongoing development of travel policies and perks for
both staff and VIPs.
– Create housing and travel RFPs and recommend vendor(s). Negotiate
contracts and manage operations for selected vendors.
– Supervise the preparation and distribution of overflow hotel meeting
resumes.
– Plan small meetings as assigned.
– Coordinate and attend site and planning visits.
– Assist with development of budget and department goals.
– Update annual meeting housing information for print and web
publications.
– Cross-train with department co-workers and assist in other areas when
needed.
QUALIFICATIONS: Strong written and verbal communication skills, with an
attention to detail. Individual must have the ability to interact
effectively with society members, staff, meeting attendees, and meeting
industry personnel. Ability to multi-task and set priorities in a
flexible manner to address changing needs. Ability to work effectively
in a team environment while remaining responsible and accountable for
results. Ability to handle challenging interpersonal situations with
tact and professionalism.
EDUCATION/EXPERIENCE: Bachelor's degree. Proficiency in Microsoft
Office. Minimum five years of meeting planning experience required in a
nonprofit, hospitality, or related industry. Strong contracting and
negotiation experience. CMP preferred.
Please forward your letter of interest, current resume, salary
requirements, and references by fax, e-mail, or mail to:
Human Resources, SfN
1121 14th Street, NW
Suite 1010; Washington, DC 20005;
Fax: 202-962-4947
email: jobs@sfn.org
Web: www.sfn.org
NO PHONE CALLS PLEASE
The Society for Neuroscience is an equal opportunity employer and is
committed to fostering a diverse and multicultural work environment. SfN
welcomes applications from all qualified candidates without regard to
race, color, religion, creed, gender, national origin, age, disability,
sexual orientation, veteran or any other category protected by law
34. Coordinator; NAFSA: Association of International Educators;
Washington, DC
The Coordinator of Conferences and Meetings provides support to the
conferences and meetings department team in planning and convening a
7500 plus annual conference and international education exhibit hall
along with numerous other association meetings and events. Key tasks
include: providing administrative and logistical support to all in
house meetings, gathering/organizing and maintaining inventory on local
hotels, facilities, venues and catering providers; maintenance of
in-house meetings calendar, research on potential convention and meeting
sites, registration and meeting data input.
Contact: Deb Mix
Phone: 202-737-3699 Ext. 278
hiringmanager@nafsa.org
35. Meetings Manager; Axiom Meeting Solutions; Home Based Office –
Denver, CO
Axiom Meeting Solutions is an established meeting planning partner
founded on the belief that we deliver at a higher level. With a full
spectrum of clients in a wide variety of industries we have
strategically placed ourselves to be able to roll with the ups and downs
of the economy. No meeting is too small or too large, too close or too
far; we are willing to go outside of the box and stretch our creativity.
We are looking for an experienced Meeting Planner to join our family.
This is a home office based position and reports to Denver based
Director, Meeting and Conferences
Travel Requirement: 30%
Responsibilities –
Planning of meeting logistics for up to 20 meetings (5 to 500+ people)
per year.
Including but not limited to:
Registration Management
Housing
Audio visual
Food and beverage
Transportation
Group activities
Communication
Speaker logistics
Purchasing of supplies and give-a-ways
On-site Management
Site visits
Vendor contract negotiation
Invoice reconciliation
– Database meeting management
– Develop and maintain professional working relationships with customers
– Work closely with Travel Director Staffing Coordinator to determine
proper staffing for each meeting
Required Qualification
A minimum of two years meeting planning experience including on site
meeting management is required and the candidates should possess the
following traits:
– Self motivated and exhibits initiative
– Be able to work independently from a remote office setting
– Highly organized and able to manage deadlines
– Able to manage multiple tasks simultaneously
– Able to communicate effectively with customers, vendors, speakers and
staff
– Ability to travel and work weekends at meetings is required
– Knowledge of See U There Registration System preferred
Education
Four year degree in a related field.
CMP preferred.
*Local Candidates Only Need Apply*
Please email cover letter and resume to:
Amy Rabinoff
Axiom Meeting Solutions
Director, Meetings and Conferences
arabinoff@axiom-mtgs.com
36. eMarketing Services / Sales; ConventionPlanit.com; Gaithersburg, MD
Position Description
Positions available in sales and services for fast growing, online
meetings search engine. Work from home for sales positions.
Responsibilities
Appointments by phone to introduce search engine to hospitality market.
Required Qualification
Basic computer skills are essential. Industry sales or services
experience are also necessary.
Education
College preferred. Training is provided
Call Katherine Markham to inquire 301 975-9462.
37. Sr. Manager – Education, Meetings and Membership; FCIB; Columbia, MD
FCIB, the premier association of executives in Finance, Credit and
International Business, is looking for an experienced and highly
motivated association professional to serve as Senior Manager –
Education, Meetings & Membership. The person in this critical role is
responsible for three vital revenue sources of the association –
education, meetings and membership. Managing all aspects of the
associations' educational offerings (conferences, industry meetings,
round tables, online courses, webinars and teleconferences) including
pre-conference planning, content/program planning, speaker selection,
program operations and execution, sponsorship, public relations and
marketing, development of collateral educational and marketing
materials, logistics, and financial management. Travel to conferences
and meetings is a job responsibility. In addition, the individual
maintains regular contact with existing and prospective members,
provides quality customer service and support, responds to member
questions and is committed to growing the membership base and expanding
the plethora of available products and services; enjoys picking up the
phone and calling members. A smart, creative and resourceful critical
thinker with a positive attitude who is both flexible and able to adapt
to changing situations will be a great addition to our team. He/she must
be a dedicated, highly motivated, member-oriented professional
exhibiting sound business judgement; a go-getter, who knows how to find
solutions and who can work both independently and as part of a team.
Enthusiasm and ability to motivate and lead are essential. Must be able
to effectively work in a team environment and collaborate with team
members.
Additional requirements:
– Association and/or corporate experience
– A minimum of a Bachelor's degree
– A familiarity with world countries and cultures, international
business and/or export credit management, international banking, credit
insurance or related fields
– Excellent organizational and time management skills – Outstanding
written and verbal communication skills
– High level of detail orientation, ability to multitask
– Good presentation skills
– Flexibility to travel
FCIB staff are cross-trained and pride themselves on working as a team
and maintaining a collegial and enjoyable working environment while
expanding the reach, scope and influence of this premier association.
Qualified candidates, please submit your resume with a cover letter,
including salary history and requirements, via email to:
anetas@fcibglobal.com
38. Registrar & Event Assistant; National Investment Center; Annapolis,
MD
A small but growing not-for-profit organization seeks a highly motivated
individual who is eager to increase their knowledge of the event
planning industry to join our event & marketing team. Individual will
oversee registration for 2 events, manage company database, assist staff
with travel arrangements for multiple events, prepare meeting packets
for 10+ meetings annually, coordinate sponsor needs, assist in on-site
management of annual conference and assist the VP of Events & Marketing
with various other tasks as necessary. Occasional travel required.
Requirements
Individual must:
* have excellent data entry skills
* be a self-starter
* be highly detail-oriented
* be exceptional at multi-tasking
* have excellent customer service/communication skills (work well with
board members and sponsors)
* work well individually and as a team member
* have some meeting/event coordination and data entry experience
* be proficient at MS Word, MS Outlook, and MS Excel
Please email resume AND salary requirements to ccramer@nic.org.
39. Meeting Planner – Temporary to Permanent; IEEE; Piscataway, NJ
http://asi.careerhq.org/jobdetail.cfm?job=2620745&keywords=&ref=1
40. Manager, Meeting Services; Thomson Scientific; Charlottesville, VA
http://asi.careerhq.org/jobdetail.cfm?job=2616139&keywords=&ref=1
***** From Kelly Ferris *****
41. Communications and Special Events Coordinator; Doorways for Women
and Families; Arlington, VA
Doorways for Women and Families, formerly The Arlington Community
Temporary Shelter (TACTS), is an award-winning Arlington-based agency
providing shelter and services to victims of domestic violence and women
and families experiencing homelessness to help them achieve safe, secure
and self-sufficient lives. Located in Arlington's popular Clarendon
area, adjacent to the Clarendon metro, Doorways offers a flexible
schedule and casual work environment.
The Communications\Special Events Coordinator plans and executes
Doorways' two annual signature events and small-scale donor cultivation
events; and, oversees the public relations and marketing strategies and
logistics under the communications plan. The position reports to the
Development Director.
Special Events\Fundraising
. Develop and implement annual operational plan that includes detailed
budget, team development, corporate development, volunteer development
and logistic plans for Doorways' three signature events:
o Help the Homeless Walkathon in November
o Holiday Shopping Event with Crate and Barrel in November
o Doorways' annual Benefit Auction in March/April
. Identify target audiences and build appropriate marketing strategies
to recruit, acknowledge and retain event participants and sponsors;
. Identify, recruit and mobilize business and community leaders to serve
as volunteers and sponsors;
. Provide staff support for volunteers, participants and committees;
. Work with the development team to plan and execute special small-scale
donor cultivation events.
Communications\Public Relations\Marketing:
. Implement the public relations and marketing strategy and logistics
o Keep messaging accurate and fresh as well as outreach strategies
o Maintain accurate media and publicity materials as well as media
contact list and outreach opportunities
o Manage the production and distribution of press releases, follow up
with media;
o Secure opportunities for agency public relations and prepare
spokespeople
o Manage relationship with Washington Women in Public Relations and
other pro-bono volunteers.
. Develop and implement logistics for all printed and electronic
materials
o Plan and execute agency newsletter 3x annually (Create timelines, make
story assignments, write, edit and manage production and mailing;
o Plan and execute production of other marketing collateral materials
(brochures, annual reports, fact sheets, etc.);
o Maintain a successful website including management of technical tasks
and serving as primary liaison with webmaster host;
o Create and execute monthly e-Update, coordinating with program and
senior staff;
. Staff Board Communications Committee which supports the development
and implementation of agency's Communications Plan
Qualifications: BA/BS required. A minimum of 3 years of demonstrated
communications and fundraising skills in preferably a nonprofit setting;
highly adept at managing multiple tasks and timeliness; possess
exceptional interpersonal, oral and written communication skills;
excellent computer skills in Word, Excel and preferably a fundraising
software; demonstrated team player ability and “can-do” attitude; good
sense of humor; compassion and understanding of Doorways' mission; and,
ability to work flexible hours, evenings and weekends as needed.
Kelly Ferris
Development Director
Doorways for Women and Families
(703) 522-8858 x 14
kferris@doorwaysva.org
**********************
42. Senior Events Manager; Georgetown University; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=24096486&jobSummaryIndex=34&agentID=
43. Marketing Representative/Tradeshow Coordinator; SAIC; Chantilly, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=24091786&jobSummaryIndex=48&agentID=
44. Event Services Coordinator; National Rifle Association; Fairfax, VA
Responsible for a variety of duties within Volunteer Fundraising
including support for The NRA Foundation store, Friends of NRA (FNRA),
the state volunteer structure and administrative support as assigned.
Oversee apparel program responsibilities including printing and accuracy
of the different flyers, product sales and customer service issues.
Assist Event Services Manager in developing effective communications
tools to market Friends of NRA to NRA members and the general public.
Assist Event Services Manager in developing and designing support
materials for Friends of NRA and the national sponsor program, including
designing flyers, ads, brochures and other support materials as
directed. As needed, provide design and development assistance for
newsletters and articles with promotion and special merchandise
opportunities.
High visibility with NRA field staff, vendors, affiliated organizations
and volunteers. Position functions in a fast paced, deadline oriented
work environment with varied priorities and responsibilities with
minimal direct supervision. Weekend work is occasionally required.
Ability to lift and carry 25-30 pounds required. Travel occasionally
required. Bachelor's degree in Marketing, Business Administration or
Fine Art required. Relative work experience may be considered.
Experience with program marketing, promotion, special event coordination
and development is a plus. Excellent oral and written communications
skills required. Strong computer skills, including work processing and
database proficiency required. Experience with Web design, HTML, Quark
and Photoshop are desired.
To apply, please send resume, cover letter (required) with salary
requirements to: careers@nrahq.org or fax: 703/267-3938. The NRA offers
excellent benefits and is proud to be an Equal Opportunity Employer.
45. Restaurant Manager; District Restaurant Enterprises; Washington, DC
Tonic at Quigley's Pharmacy is seeking full-time floor managers.
We are looking for personable and self-motivated individuals for our new
restaurant at Quigley's Pharmacy on the George Washington University
campus.
This is an exciting opportunity to gain experience in a brand-new
establishment with a young and growing company.
You don't need to have a lot of experience, but you have to be
efficient, dependable, attentive to detail, cool under pressure, a bit
on the o.c.d. side, and you must love the sometimes (well, always) crazy
life of a restaurateur.
Applicable history in restaurant or hotels is required, but management
experience is not. Any experience in special events booking, private
dining, or hotel/banquet management is preferred, since we will be
accommodating a large number of private dining parties at Tonic.
Benefits include competitive salary, 401 K opportunity, health
insurance, and bonus potential after the first year of employment.
Please email tonic.restaurant@gmail.com or fax resume and references to
202-293-0063.
46. VIP Access Sales Manager; International Spy Museum; Washington, DC
The International Spy Museum is seeking an individual who wishes to join
our dynamic team. It is the only museum in the world solely dedicated to
international espionage and features the largest collection of
international spy-related artifacts ever placed on public display.
We seek a highly motivated tourism sales professional to implement the
local sales program, selling tickets in quantities to the hotel,
intelligence, military, corporate and tour & travel community,
throughout the Washington, DC area. You will also be the liaison between
the Museum, local tourism community, and select professional
organizations.
Requirements: 1 + years experience with tourism-related sales and a
proven record of sales abilities in this arena, preferably in
hospitality, tourism or museums. College degree preferred.
Please email a cover letter, resume, and your salary requirements to
humanresources@spymuseum.org
Mandatory criminal background check, credit check, and drug test
required for all positions.
47. National Meeting and Events Planner; YMCA of the USA; Chicago, IL
YMCA of the USA is seeking individual to provide professional meeting
planning services for YMCA of the USA sponsored conferences, meetings,
and training events. This position reports to the Director of Strategic
Sourcing.
Essential Functions Include:
' Source event locations and negotiate contracts for conference,
training and meeting sites and hotels leveraging the collective buying
power of the YMCA of the USA
' Research dates and locations for National conferences and event.
Review National Meeting Planning Calendar and other resources when
making recommendations to facilitators. Present proposals to department
conference managers for their feedback and selection.
' Conduct site inspections when required.
' Collaborate with conference facilitators and committees regarding all
aspects of planning, including pre-planning and onsite conference
management. Provide direction and recommendations in relation to
logistical needs of the event. Planner also works extensively with
Exhibit Hall Coordinator, local YMCA Volunteers, Convention & Visitors
Bureaus, off-site vendors, and more.
' Prepare detailed Agenda Detail Reports and Event Resumes for assigned
conferences and events.
' Function as a primary liaison for negotiating contracts with all
hotels and event vendors.
' Prepare estimated cost savings analysis reports for all contacted
events. Prepare post-conference cost analysis reports for conferences
planned and an annual summary report for the Director of Strategic
Sourcing.
' Present standard YMCA legal requirements to hotels and related
vendors. Partner with legal department on all non-standard contracts.
' Maintain meetings database. Record accurate information and keep
database current at all times.
Qualifications include:
' 3 – 5 years professional experience in meeting planning industry with
emphasis on contract negotiations.
' Professional meeting/conference planner with extensive knowledge of
industry standards and best practices.
' Advanced organizational & time management skills with strong ability
to multi-task.
' Intermediate level skills with Microsoft Outlook, Word, Excel and
Access; and using Microsoft Explorer and Internet search engines for
site and service research.
' Strong attention to detail and ability to collaborate and partner with
a diverse client base is required.
' Requires a commitment to the YMCA character development values of
Caring, Honesty, Respect and Responsibility.
Educational level:
Bachelor's degree or equivalent experience.
Travel Requirements:
Approximately 25 %
FLSA Status:
Exempt
Interested candidates should submit a cover letter and resume to Donna
Russell online at
http://resumebuilder.webhire.com/resume_add.asp?company=ymca no later
than August 10, 2007
We are an Equal Opportunity Employer, committed to valuing diversity and
practicing inclusion. Candidates must be willing to submit to a criminal
background screening
48. Coordinator; Lions Clubs International; Oak Brook, IL
Assist in coordinating various aspects of planning and implementing
arrangements for international and local meetings. Responsible for
negotiations with suppliers and hotels. Self starter, detailed
oriented, exc. organization, oral and written communication skills. BA
degree in hotel management or related field. Highly proficient in
Microsoft Office Suite; domestic and international travel required.
We offer a competitive salary and benefits package.
Fax: 630-571-8890
humanresources@lionslcubs.org
********************************
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