Hospitality and Event Planning Network (HEPN) for 30 July 2007

Hospitality and Event Planning Network (HEPN)

30 July 2007

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Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

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Issues from November 27 onward are also posted at

This network thrives on sharing. Invite your friends! Anyone can sign up

by sending a blank e-mail to

Neither Topica nor I rents, sells, or gives out your information on this


This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Event Manager; FSA Group; Louisville, KY

2. Associate Program Manager Groups; BCD Travel; Austin, TX

3. Registration Manager; Vindico Medical Education; Thorofare, NJ

4. Coordinator; Lions Clubs International; Oak Brook, IL

5. Meetings Manager; American Society for Reproductive Medicine (ASRM);

Birmingham, AL

6. Education and Meetings Manager; Biscuit and Cracker Manufacturers'

Association; Columbia, MD

7. Meetings Assistant; Geological Society of America; Boulder, CO

8. Meetings and Exhibits Manager; Society for Healthcare Epidemiology of

America (SHEA); Arlington, VA

9. Meetings Assistant, Meetings & Incentives Department; Travel

Destinations Mgmt Group; Owings Mills, MD

10. Senior Coordinator; Travel Destinations Mgmt Group; Owings Mills, MD

11. Sales & Sourcing Associate; Travel Destinations Mgmt Group; Owings

Mills, MD

12. Conference Planner; Association of Performing Arts Presenters;

Washington, DC

13. Group Sales Manager; Westin Galleria, Dallas; Dallas, TX

14. Meetings Assistant/Registrar; American Council of Engineering

Companies; Washington, DC

15. Director – Executive Meetings & Events; American Express; New York,


16. Meeting Planner – Temporary to Permanent; IEEE; Piscataway, NJ

17. Conference Coordinator; American Securitization Forum (ASF); New

York, NY

18. Meetings Coordinator; Academy of Managed Care Pharmacy (AMCP);

Alexandria, VA

19. Account Manager (Senior Level); MVP NY; New York, NY

20. Director of Catering; Haute on the Hill; Washington, DC

21. Meeting & Events Coordinator; SmithBucklin Corporation; Washington,


22. Associate Director of Education & Meetings; ASCPT; Alexandria, VA

23. Site Visit Coordinator; American Psychological Association;

Washington, DC

24. Catering Sales Manager; Ovations Food Services; Mesa, AZ

25. Operations Specialist; Grantmakers for Effective Organizations;

Washington, DC

26. Sr. Specialist, Education; American College of Cardiology;

Washington, DC

27. Senior Meeting and Event Planner; National Rural Electric

Cooperative Association (NRECA); Arlington, VA

28. Manager, Meetings & Exhibits; American Association for Cancer

Research; Philadelphia, PA

29. Account Executive; TBA Global LLC; Vancouver, BC, Canada

30. Convention Meetings Coordinator; American Society of Plastic

Surgeons; Arlington Heights, IL

31. Meeting Planner; International Trade Association; New York, NY

32. Travel Manager; STG, Inc.; Reston, VA

33. Sales Agent; IMG Speakers; New York, NY

34. Training Coordinator; Society of Competitive Intelligence

Professionals (SCIP); Alexandria, VA

35. Director Of Sales; MPEA; Chicago, IL

36. Operations Manager; Production Transport, Inc.; Culver City, CA

37. Trade Show Sales Coordinator; SmithBucklin Corporation; Washington,


38. Training and Events Coordinator; University of California at

Berkeley-Center for Child and Youth Policy; Berkeley, CA

39. Meetings Associate; National Council for Community Behavioral

Healthcare; Rockville, MD

40. Partnerships Sales Associate; Washington, DC Convention & Tourism

Corporation; Washington, DC

41. Sales Manager / National & Leisure Sales; Ojai Valley Inn & Spa;

Ojai, CA

42. Catering/Sales Manager; Phil Stefani Signature Services; Illinois

43. Senior Events Manager; Georgetown University; Washington, DC

44. Sales Executive; Travel Technology Group; Chicago, IL

45. General Manager; GES Exposition Services; Phoenix, AZ

46. Meetings Coordinator; American Association of School Administrators;

Arlington, VA

47. Senior Meeting Planner – RJFS Meetings & Conventions; Raymond James

Financial Services, Inc.; St. Petersburg, FL

48. Continuing Education/Events Coordinator; ASME; New York, NY

49. Director of Sales & Marketing; Benchmark Hospitality International

at Naples Bay Resort; Naples, FL

50. Conference Coordinator; Prime Placements, Inc.; Washington, DC

51. Meeting Planner, Mid; Booz Allen Hamilton; McLean, VA

52. Hotel Group Sales Manager; Hilton Crystal City; Arlington, VA

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to One SSP will be included each week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to for inclusion in the

next newsletter!


1. Event Manager; FSA Group; Louisville, KY

This position is responsible for the project management of the various

conferences and events handled by the department including event

development, material development, administrative details, (AMS and

other) system knowledge, administration of sponsorship benefits,

logistics both advance and on-site, including management of registration

desk, event logistics, speaker coordination and other duties as

assigned. The position exists to execute the above duties, as well as to

interact with our clients in the planning process. The major end result

is the smooth project management of the event from the planning phase

through event execution and post-event evaluation. High-quality events

should be the final product.


Assist the Director and Senior Event Manager in all aspects of

conference and event planning for the various clients (internal and

external) of the department.

Coordinate and research the various event components for each client

providing options to execute the client's vision for each event.

Coordinate the facility management of each event site including tracking

guest room block, room sets, coordination of food and beverage, shipping

and receiving of event materials, sponsor product donations, sponsor

benefits and recognition, trade show coordination and other pertinent

event logistics. Serve as liaison between department clients, hotels and

other event venues, as well as sponsors.

Work within established event budgets, providing alternative cost saving

options (when available). Coordinate the reconciliation of vendor and

hotel invoices to ensure accurate billing to the department's clients.

Oversee the coordination of speaker needs including A/V requirements,

handouts and other needs.

Coordinate and assist in producing the various printed materials

required for the marketing and implementation or production of each

conference or event. (FSA)

Work with trade show manager and sponsors to develop and coordinate

trade show logistics, etc.

Develop the production timelines for the various events, including

scheduling of deadlines, print production deadlines, hotel cut-off dates

and other event milestones. Serve as the liaison to Registration

Management on the registration tracking and management of events.

Assist in the development of evaluation processes for each event.

All other duties as assigned.

Required Qualification At least 3 years of event/trade show management


Experience with the following highly desirable:

Facility management.

Manages deadlines for sponsors and other vendors for the various events.

Works independently with trade show vendors and exhibitors.

Liaisons with department clients, hotel and convention center staff, as

well as other venues.

Oversees speaker logistical needs.

Oversees the management system set-up of the various events handled by

the department.

Provides recommendations on alternative cost saving items.


BA Degree

Send resume and cover letter (with salary requirements) to

Job Code: FSA/Event

2. Associate Program Manager Groups; BCD Travel; Austin, TX

Position Description

Responsible for the development, planning, and overall operational

execution of meetings, conferences, conventions, incentive travel

programs, and/or special events for customers. The Program Manager works

on a variety of programs simultaneously and serves as the day-to-day

planning contact for each respective client.


– Plan and manage complex meetings, conferences, and/or conventions that

include multiple hotels/venues, audiences and agendas, and 15+ on-site

travel staff.

– Plan and manage high-level incentive travel programs, which includes

multi-million dollar budgets, VIP audiences and complex level of


– Work with the Account Manager and client to develop, coordinate and

implement travel program agendas and itineraries.

– Manage day-to-day internal and client version program budgets.

– Work with Account Manager to increase program profitability over

original priced program received at pre-sale turnover.

– Manage and utilize an internal and client version program timeline.

Meet deadlines accordingly.

– Develop and conduct client site inspections and follow up with site

inspection notes, revised estimated budget, program itinerary and

program timeline.

– Facilitate the creative direction and overall development timeline of

program web sites, proofread, present and gain client approval.

– Schedule, prepare and facilitate weekly team meetings with respective

program teams for each assigned program. Prepare meeting recaps and

distribute to respective team following each team meeting.

– Facilitate the creative direction and fulfillment of program related

participant and host communication materials, including, but not limited

to save the dates, registration announcements, room gifts, pre trip and

on site materials, including program signage and participant name


– Negotiate and purchase ground transportation, entertainment and décor

elements via preferred Destination Management Companies and/or direct


– Devise on-site program operations staff recommendations based on

specific role and responsibility, scope of program and continuity with

respective client. Direct budget allocation and logistics.

– Direct the Air Purchas

Required Qualification

– At least 3 years meeting planning experience.

– First hand experience in domestic group travel.

– Proficiency in word processing and Microsoft Office applications.

– Successfully planned and operated at least two (2) incentive travel

programs and/or two (2) business meetings.


– Bachelor's degree preferred.

Please email resume to, or fax to 469-522-5686,

and indicate job number 16239.

Equal Opportunity Employer/m/f/d/v

3. Registration Manager; Vindico Medical Education; Thorofare, NJ

Seeking a Registration manager to be responsible for development,

processing, on-site and finalization of all registration components

related to meetings – approx. 60 annually. Design registration form,

coordinate programming with data department, process daily mail, prepare

weekly registration reports, coordinate confirmation mailings.

Required Qualification

Supervisory skills and computer knowledge a must. Occasional travel



College degree preferred.

If interested, forward resume and salary requirements to: Vindico

Medical Education Inc., 6900 Grove Road, Thorofare NJ 08086, fax

856-848-6091 or email to EOE.

4. Coordinator; Lions Clubs International; Oak Brook, IL

Position Description

Assist in coordinating various aspects of planning and implementing

arrangements for international and local meetings.


Responsible for negotiations with suppliers and hotels.

Required Qualification

Minimum 2-5 yrs. exp. Self starter, detailed oriented, exc.

organization, oral and written communication skills. Highly proficient

in Microsoft Office Suite


BA degree in hotel management or related field.

Please send resume and cover letter with salary requirements to: (no

calls please and use only one method of submission)

Human Resources Department

Lions Clubs International


or fax to: 630-571-8890

or mail: 300 W. 22nd Street

Oak Brook IL 60523-8842

equal opportunity employer

5. Meetings Manager; American Society for Reproductive Medicine (ASRM);

Birmingham, AL

6. Education and Meetings Manager; Biscuit and Cracker Manufacturers'

Association; Columbia, MD

The Biscuit and Cracker Manufacturers' Association is seeking an

Education and Meetings Manager to manage and run all aspects of

conferences, training workshops, webinars and other educational

programs. This includes developing, marketing, implementing,

administering, and evaluating the events. Individual needs experience in

conference planning, hotel and vendor negotiations, leading and working

with volunteer committees and speakers to develop topics/programs,

on-site management, exhibit coordination and sponsorship marketing.

Individual must have strong meeting planning, project management and

writing skills, be very attentive to detail, have strong customer

service and communication skills. Individual must be able to work under

pressure/deadlines and handle multiple tasks. Association/food industry

experience, educational program development and computer skills (Word,

Excel and web design knowledge) a plus. Some travel required.

Cover letter, resume and salary requirements to E&MM Search, B&CMA, 6325

Woodside Court, Ste. 125, Columbia, MD 21406

7. Meetings Assistant; Geological Society of America; Boulder, CO


Assists with and supports various projects and tasks in the Meetings

Department. Works with GSA staff, volunteer and elected leadership to

produce successful meetings for GSA.


. Assist reconciling and settling accounts, send invoices and

statements, follow up to collect unpaid accounts.

. Travel to and work at annual meeting in a support staff capacity.

. Initiate and respond to various requests for information from members,

vendors and customers via telephone, mail and email.

. Perform a variety of data entry and report production tasks.

. Maintain and update department files and manuals, including the

statistics book.

. Attend Annual Program Committee meetings to take minutes and

coordinate housing for committee members.

. Maintain neat department work area.

. Coordinate and/or assist with various Annual Meeting projects

including the VIP mailing, crate delivery and scheduling, signage,

photography, bureau orders, copier orders, student travel fund,

technical session projects, and the student volunteer program.

. Coordinate GSA Today and Annual Meeting Program with Editorial Staff.

. Assist the director and department with various projects.


. Other administrative tasks as directed.

. Collate, stuff, label and mail department mailings.

. Process blast emails.

. Receive, process and deliver mail daily.

. Maintain stock of office supplies and materials for the department.

. Assist with various Section Meeting tasks as assigned.

. Create back labels for Abstracts with Programs books.


. Does not supervise others.


Knowledge, Skill and Ability:

. Three years in a team-oriented, professional business environment.

. Working knowledge and trouble-shooting experience with standard office


. Knowledge of Microsoft Office Products (Word, Excel, Access, Outlook);

knowledge of iMIS and Corel Draw a plus.

. Ability to multi-task, balance several projects, organize and set own

work priorities with proven ability to follow through on details and

work in progress.

. Member- and customer-service orientation.

. Ability to communicate with scientists and other professionals in a

business environment.

. Excellent oral and written communication skills.

. Understanding of basic office and business practices.

. Professional behavior and appearance required.

Education or Formal Training:

. High School diploma or equivalent required.

. Three years in a business environment or business/office management


. Associate or Bachelor's degree preferred

Working Environment/Physical Activities:

. Overtime work required periodically.

. Extensive phone and computer use. Sitting several hours at a time

. Moving and lifting luggage, computer equipment and supply boxes.

. Work annual meeting for two weeks per year requiring extensive hours

and walking.

. Some travel required.

Contact: Kelly Wintenburg

8. Meetings and Exhibits Manager; Society for Healthcare Epidemiology of

America (SHEA); Arlington, VA

General Description

Under the direct supervision of the Executive Director, manages and is

accountable for all activities related to the annual scientific meeting

and other courses. The Meetings and Exhibits Manager oversees

logistics, contracts and programming related to all SHEA meetings as

well as budgeting, vendor management, exhibits and corporate support.

The Manager serves as the primary liaison with relevant Board



Meeting Management and Logistics

* Manage logistics for annual meeting and other SHEA meetings.

* On-site supervisory role as well as serve as staff

representative at various functions.

* Staff liaison with convention services personnel.

* Construct and update meeting resume/ facilitate change orders

* Assist with site selection and provide history to potential

conference sites.

* Handle all inquiries and requests for information about the

annual meeting regarding exhibits as well as assist with answering

general annual meeting inquiries.

* Maintain relationships with contributors and sponsors.

* Coordinate with communications staff on the production of the

preliminary program, final program, exhibitor guide and other print


* Manage on site temporary staff/room monitors and on-site speaker

related issues and speaker registration process.

* Oversee A/V, decorator and convention service instructions.

* Reconcile final invoices/post meeting reporting.


* Prepare RFP's and submit vendor recommendations based on


* Work with executive director to develop and manage all aspects

of exhibit sales & corporate support for SHEA meetings including

marketing, follow-up, communications, invoicing and future growth.

* Collaborate with executive director to design, initiate and

manage corporate support program.

* Secure all letters of agreement for support following ACCME


* Coordinate exhibit registration.

* Various vendor oversight.

* Prepare RFP's and submit vendor recommendations based on


* Respond to inquiries for exhibitor prospectus and other

general questions regarding the exhibits program.

* Manage booth space assignments.

* Provide exhibitor assistance on-site.

* Oversee administrative staff in all exhibitor mailings, and

other exhibitor correspondence and maintaining exhibitor mailing list

and exhibitor files.


* Serve as the primary liaison for the Annual Meeting Planning

Committee, Education Committee, CME Committee and Awards Committee.

* Ensures quality of and consistent communication with the Society's

invited faculty, abstract presenters, vendor partners and exhibitors.

* Supervise timely correspondence to all speakers, abstract

presenters and moderators involved with the program.

* Serve as primary liaison with and directs the Society's abstract

management vendor. Works with vendor to develop and manage timelines

for related activities.

* Manages award process for other abstract related awards.

* Manages administrative staff in completing CME credentialing,

compliance and related processes. Ensures compliance with ACCME


· Perform other assigned duties and assist the SHEA team when


Preferred skills:

– Working knowledge of ACCME guidelines preferred.

– Strong logistical skills and ability to handle multiple tasks and

develop timelines.

– Detail oriented and able to meet and manage multiple deadlines.

– Self-starter with ability to prioritize tasks.

– Proficient with Excel and related Microsoft Office products.

– Excellent writing, oral communication and customer service skills.

– Proven ability to manage vendors and other contract relationships.

9. Meetings Assistant, Meetings & Incentives Department; Travel

Destinations Mgmt Group; Owings Mills, MD

10. Senior Coordinator; Travel Destinations Mgmt Group; Owings Mills, MD

11. Sales & Sourcing Associate; Travel Destinations Mgmt Group; Owings

Mills, MD

12. Conference Planner; Association of Performing Arts Presenters;

Washington, DC

The Association of Performing Arts Presenters is seeking a highly

skilled and experienced professional to serve as Conference Planner for

its 51st Annual Members Conference. The Conference Planner will be

responsible for the pre-conference planning; on-site management of Arts

Presenters Annual Members Conference, which attracts over 4000 delegates

from throughout the international performing arts industry; and planning

and coordination for other seminars and meetings scheduled throughout

the year.

The conference exhibit hall contains approximately 360 booths located on

three floors of exhibit space exceeding 30,000 square feet. The

conference also includes over 40 learning sessions, interest group

meetings and special events. Arts Presenters also promotes the more than

1,000 performance showcases as part of this annual event. The conference

will be held on January 11 – 15 2008 in New York City at the New York

Hilton Hotel and Towers and the Sheraton New York Hotel and Towers.

Other special events take place outside the headquarters hotels. The

Planner will work with Arts Presenters Conference Consultant and Line

Producer on aspects of the conference. Responsibilities include

direction and management of Conference and meeting planning and

development, including:

* Scheduling

* Budgeting and budget forecasting for conference and other


* Speaker contracting,

* Logistics servicing, and communications;

* Food and beverage planning

* A-V planning;

* Site logistics and set ups;

* Exhibit hall development and decor;

* Special events planning and operations;

* Volunteer scheduling.

Applicant must have at least 10 years experience managing all aspects of

a large scale national conference with complex multi-faceted

programming. CMP certification is required. Candidate must be highly

organized and proficient in conference management software and Microsoft

Office. The Conference Planner must be able to manage multiple projects

of the conference while working independently as well as being a team


Please send information along with compensation requirements and

references to:

Arts Presenters

Attention: HR-Conference Planner

1112 16th St., NW

Suite 400

Washington, DC 20036

Or email to: with HR-Conference Planner in the

subject line.

13. Group Sales Manager; Westin Galleria, Dallas; Dallas, TX

The hotel sales & marketing department is responsible for identifying

customers with group business or volume accounts and booking their

rooms, food and beverage and ancillary revenues into the hotel. The

sales department is the heart of the hotel in that their business

decisions affect all of the departments and is critical to the overall

success of our individual hotels, our portfolio of brands and Starwood

as a whole.

Ideal Starwood candidates are driven by the excitement and success of

contracting group room revenue into the hotel. They are self-motivated

to reach individual goals while contributing to team goals. A successful

sales associate is confident, technologically savvy, and effective at

proactively identifying problems and offering solutions. They understand

the importance of strategically placing business in the hotel to

maximize overall revenue while maintaining positive professional

business relationships with their customers.

Leadership positions within Sales are oftentimes filled from qualified

Sales Managers that exhibit leadership potential, high levels of

competence and a desire to succeed. Some Sales Managers prefer to remain

in a selling role, as they are motivated by our pay for performance

structure. We also encourage continued development and training to keep

them motivated and rewarded.

Job Summary:

To generate maximum sales efficiencies, while maintaining or exceeding

targeted net sales volume. Must promote and support all aspects of

customer service and enhancement. They utilize effective sales and

customer service practices, behaviors, and results. Must maintain a

professional and personal image that upholds the Starwood standards of

integrity, quality and service to customers.

As part of the Sales team, you would strive to meet the hotel's revenue

goals in rooms and food and beverage. The Sales Manager's

responsibilities include maintaining relationships with business

accounts and sourcing new business opportunities, solicit new and

existing accounts to meet/exceed revenue goals through telephone

solicitation, outside sales calls, site inspections and written


The ideal candidate would be highly motivated, organized, and enjoy

interacting with guests.

A true passion for people, both internal and external customers, and a

desire to grow with a growing hotel and its parent company.

Prior Hotel Experience is a requirement; Preferably in Sales


High School Diploma is required; College Degree preferred, not

necessarily in Hotel Management

Please email

14. Meetings Assistant/Registrar; American Council of Engineering

Companies; Washington, DC

Perfect position for recent college graduate! National trade association

in Washington, DC is seeking a `superstar to enhance and support busy

conventions department in a team environment.

Key responsibilities include: Set up and maintain database to capture

participant, program, pricing, speaker, exhibit and other data. Provide

information to registrants. Process registrations, resolve problems and

issue confirmations. Assemble badges and rosters. Prepare and send

supplies and registration materials, assist with packing and unpacking

meeting shipments, order all department supplies. When necessary, attend

conferences to facilitate on-site registration services. Lead all

registration matters for national conventions and education seminars.

Create, update and report ongoing registration statistics. Respond to

and resolve registration issues. Act as principal department liaison for

netForum conversion. Oversee on-site registration desk and trouble shoot

problems as required. Assist other team members with educational

seminars and events. Perform other related duties as assigned.

Required Qualification

Demonstrated skills in organization, customer service, attention to

detail, communication, follow-through, adaptability, self-initiative and

problem-solving. Ability to multi-task, adhere to deadlines and work

well under pressure. BA/BS required. Proficiency in MS Word®, Excel® and

PowerPoint ®, Outlook and internet navigation skills required. Excellent

oral and written communication skills, strong editing skills, attention

to detail and ability to “multi-task” required. Experience with

relational database (AVECTRA) a plus. Competitive salary, excellent

benefits and Metro location.


4-year degree

E-mail resume and cover letter, including salary requirements to: or fax 202-682-4361. Only candidates selected for

interviews will be called.

15. Director – Executive Meetings & Events; American Express; New York,


This position will create and direct a diverse range of large scale

meetings and events for members of the Global Network Services, American

Express Bank, Global Staff Groups leadership and other groups as

necessary, including offsite employee business meetings, incentive

meetings and client entertainment events, in support of the company's

business objectives. Principal accountabilities include: Assisting VP,

Executive Meetings & Events, in developing meetings/events strategies

for the GNS, AEB and Global Staff Groups leadership; Creating and

executing high quality meetings and events (including offsite employee

business meetings, incentive events and client entertainment) for senior

leaders that meet key business objectives; Identifying and managing

freelancers and vendor relationships in the delivery of meeting

production services (e.g., production companies, decor, etc.); Managing

budgets totaling approximately $3-5 million annually and assuring

compliance with company policies on meetings.

This position requires strong organizational skills, superb

interpersonal/relationship management skills, and flexibility to deal

with the many details associated with running complex, high-level

meetings and events. The incumbent must have demonstrated skill in

planning high-level meetings for senior corporate executives, and must

have strong negotiation, communication and influencing skills in dealing

with vendors, colleagues and senior leaders. The incumbent must also be

creative and capable of designing programs that effectively deliver key

messages and build important relationships with employees and clients.

Finally, the incumbent must also be able to effectively select and

manage vendors and freelancers in the execution of company programs,

demonstrate sound judgment in decision making and comply with all

relevant policies.


Scroll to bottom of page and select the link Jobs@American Express.

Click search jobs (Req #: 86940BR) and follow the on-line prompts. Only

those candidates who PROVIDE SALARY REQUIREMENTS and meet minimum

qualifications will be contacted. No paper resumes will be accepted. EOE

16. Meeting Planner – Temporary to Permanent; IEEE; Piscataway, NJ

The IEEE, the world's largest professional technical organization with

over 370,000 members worldwide, produces 30 percent of the world's

published literature in electrical engineering, computers and control

technology. Through the dedication of our members, we're proud to be the

world's leading authority in technical areas. We are seeking a Temporary

Meeting Planner in our Piscataway, NJ facility with a minimum of 2-3

years experience.


– Plan, develop, and manage meetings of the IEEE Standing Committees,

customer appreciation special events, and other meetings as required

– Accommodate the individual needs of the attendees and clients as


– Responsible for budgeting of up to 150K


– Experience in overall accountability for the logistics and operation

of meetings; including but not limited to: contract negotiations, site

selection, meeting announcements, registration, meeting room layout,

food and beverage, A/V, and final bill reconciliation.

– Must be creative, articulate and possess excellent interpersonal


– Must be able to work independently and handle multiple tasks in a fast

paced environment.

– Extensive experience with international meetings, including

contracting and logistics coordination with overseas properties is


Although we are not offering benefits with this position, we offer a

competitive rate of pay of $30-$35 per hour based on experience and a

business casual environment. This position has the potential to become

permanent in the future.

If you are interested in this position, please apply online by going to

this URL to apply:

Only those resumes that go through the link from the web address above


ACCEPTED. NO AGENCIES PLEASE. Equal Opportunity Employer M/F/D/V.

17. Conference Coordinator; American Securitization Forum (ASF); New

York, NY

The American Securitization Forum (ASF) is a broadly-based,

not-for-profit professional forum through which participants in the U.S.

securitization market advocate their common interests on a number of

important legal, regulatory and market practice issues. ASF also

sponsors a variety of informational and educational conferences,

seminars and meetings on securitization market topics. The ASF is a

forum of The Securities Industry and Financial Markets Association.

The ASF is seeking a Conference Coordinator who will report directly to

the Director of Events and Marketing. The Conference Coordinator will

assist in coordinating and administering conferences and events, with

particular emphasis on logistical support and registration processes.

The Conference Coordinator will assist in planning and executing

in-house, local and national events. This includes all meeting logistics

as assigned, vendor sourcing and management, sponsor and exhibitor

arrangements, menu planning, audio-visual coordination, collateral

development, guest room arrangements, venue logistics, and coordinating

all other resources and services needed to ensure the success of each

event. The Conference Coordinator will be accountable for all

registration processes, including payment processing, invoicing,

preparation of registration materials and response to telephone and

email inquiries.

The successful candidate will be a highly motivated self-starter and

strong-performing team player. With superior attention to detail, an

orientation towards quality customer service and advanced organizational

and multi-tasking skills, this individual will be able to interact with

top corporate executives, meeting planning professionals and ASF

colleagues in a professional manner and contribute to the success of the

organization through the fluid execution of its programs.


-Coordinate conferences and events as assigned. Manage pre-planning and

on-site logistics and coordinate with vendors and on-site staff. Work

with vendors to ensure all deadlines are met.

-Research products, facilities and vendors as requested, make

recommendations and order materials and services based on identified


-Plan menus and order food and beverages for events, including reviewing

banquet event orders and invoices.

-Manage the assembly and shipment of materials for events. Maintain

inventory of conference supplies.

-Work with sponsors, exhibitors, speakers and other participants to

obtain and/or disseminate needed conference information, such as program

or sponsorship materials, AV information, speaker biographies, hotel

room information, deadlines, etc. Act as liaison between ASF

professional staff and participants as necessary.

-Prepare supporting documents, spreadsheets and other materials for a

variety of event/conference tasks and processes. Create or edit email

messages, letters, reports, charts, and other correspondence and


-Respond to emails and phone calls from event/conference registrants

regarding upcoming or past events. Questions include but are not limited

to locations, dates, program information, fees, payments, status of

registrations, invoices or receipts needed, and sponsorship or speaking

opportunities. Email, fax or mail related materials as needed.

-Handle all registration processes, including setting up the online

registration specifications for each meeting, processing and verifying

registrations, and processing payments and invoices for event

registrants as needed. Process and track sponsor contracts and payments.

-Manage contact database and conference sponsor spreadsheets. Maintain

integrity of a variety of separate lists within the database.

-Screen phone calls, forwarding to appropriate parties when needed.

-Format and post information on ASF's website as needed

Required Qualification

– Exceptional organizational skills and attention to detail

– Advanced multi-tasking abilities

– Strong written and oral communication skills

– Superior prioritizing and time management skills, and the ability to

meet deadlines consistently

– Strong customer service orientation

– Self-starter with high motivation and initiative, and excellent

problem-solving skills

– Ability to learn quickly and apply skills to new tasks

– Good telephone and email etiquette

– Proficient in Outlook, Word, PowerPoint and Excel, and in applying

Internet search processes

– 2-4 years experience in meeting or event planning, with basic to

moderate understanding of all meeting planning processes, emphasizing

registration processes & logistics

– Must be able to work some overtime as necessary

– Must be able to travel a total of 2-3 weeks per year

– ASF is a dynamic, growing and collegial work environment in which all

employees work closely together as a team and rely heavily on each other

to achieve success in all goals. All employees are required to help out

when short-handed or in emergency “crunch situations.”


Minimum educational requirement of an Associates degree

Please forward cover letter, resume and salary requirements to the

Director of Events and Marketing at:

18. Meetings Coordinator; Academy of Managed Care Pharmacy (AMCP);

Alexandria, VA

The Academy of Managed Care Pharmacy (AMCP), a national professional

association of pharmacists and other health care practitioners who

practice in managed care settings, is seeking a Meetings Coordinator.

Under the supervision of the Assistant Director of Meetings, the

Meetings Coordinator assists in the management of all AMCP meetings and

exhibit programs. The Meetings Coordinator assists with the planning and

implementation of all logistical portions of AMCP's national meetings

including catering, audio visual, shuttle, floral, signage, shipping

etc. to ensure timely execution of such services; assists with

preparation of materials for national meetings site inspections; assists

with processing of requests for all industry affiliate meeting

operations during national annual meetings (i.e., ancillary meeting

space requests, off-site events, and any other events held in

conjunction with annual meetings); responds to requests for

meeting-related information; processes all exhibitor applications and

payments; assists in the development of promotional copy for conference

promotional material, exhibit prospectus and sponsorship brochure;

facilitates communications with exhibitor contacts for booth

confirmations and details regarding booth set-up and service kit

dissemination and completion; tracks and maintains a history of

exhibitor activity; assists with the preparation and receipt of and RFPs

for ancillary service vendors for all meeting-related services

including, but not limited to security, shuttle buses, floral,

first-aid, novelty gifts, and photography where needed, and assists in

the execution of services for meetings; assists with the planning and

execution for all association committee meetings; assists in the

management of conference sponsorship programs.


You should offer 3-5 years experience in meeting/event planning with

direct and relevant hands-on experience in the successful coordination

of meetings and events; have knowledge and understanding of exhibition

and sponsorship programs with the ability to compose well-written

promotional and sales literature; you should be self-motivated and

self-directed; have the ability to manage and follow through on

multiple, often unrelated projects in a team oriented, deadline driven

environment with a good working knowledge of word processing software,

spreadsheets, and Internet-related computer applications.

AMCP offers an excellent salary and benefits package which includes,

health and dental insurance, life insurance, long term and short term

disability, tuition reimbursement, 401(k) plan after one year of

service, parking, flexible spending account, vacation, medical and

personal leave, and an attractive holiday schedule.

Please respond with a cover letter and résumé to: Human Resources, AMCP,

100 North Pitt Street, Suite 400, Alexandria, VA 22314. Email to

19. Account Manager (Senior Level); MVP NY; New York, NY

20. Director of Catering; Haute on the Hill; Washington, DC

Haute on the Hill is seeking a talented and experienced Director of

Catering. Haute on the Hill is an award winning caterer (ISES Best

Cuisine) that is the preferred caterer at the U.S. House of

Representatives and the exclusive caterer at the Pentagon. Haute on the

Hill performs over 5,000 events annually with the majority of sales

coming from internal sources like member and military offices. We are

currently looking for an individual with a proven track record of

significant leadership in the catering/food services industry to manage

the Sales departments. Individual should have experience in working in

senior management and excel in formulating & implementing innovative

event management strategies.

* Manage the day to day operations of the House and Pentagon sales

department, which produces up to 100 events a day generating over $10

million dollars in sales. This encompasses management of 6-7 full time

Event Designers whose majority of sales comes from internal sources like

member and military offices.

* Manage budget for all events and work with staff on reviewing

monthly financial reports, revenue goals and reconciling any


* Work with parent company to develop innovative marketing

strategies for sales development and prospecting, utilizing contacts

from over 5,000 annual on-site events.

* Ensure that each event's production is in keeping with Haute's

strategic direction.

* Collaboration with internal departments and parent company,

monitoring and troubleshooting on issues.

* Provide oversight and strategic direction on key events,

maintaining budget oversight, menu planning, event logistics and

analysis of all aspects of the event proposal.

* Remain current on Congressional and military developments, and

help to identify potential opportunities and threats.

Candidates must have a bachelor's degree and at least 5-7 years of

related experience and a proven track record of managing staff.

Experience in budget development and management, as well as experience

and expertise in maximizing existing client and host relationships.

Candidates must be highly organized, detail-oriented and able to handle

multiple projects simultaneously in a fast-paced environment. Candidates

must also have excellent writing skills, computer proficiency, and

strong verbal communication skills.

Contact: Eric Conroy

Fax: 202-225-5575

21. Meeting & Events Coordinator; SmithBucklin Corporation; Washington,


Courtesy Associates is a recognized leader in delivering turnkey

conference, meeting and event management services worldwide. Our clients

benefit from the experience and continuity of our best-in-class,

senior-level staff, who are dedicated to serving government, academia,

technical and medical societies, corporations and foundations.

As a result of our continued expansion, Courtesy Associates is looking

for an experienced Meeting & Events Coordinator for DC office.

Demonstrated Experience:

* Develop on-site logistics requirements such as meeting room

set-up, audiovisual requirements, inspection timetable, and management

of assigned subsections of meeting with limited supervision.

* Assist with development and management of conference program,

event budget and other related components.

* Conduct preliminary site research and investigations for sleeping

rooms, meeting facilities, event venues and work with supervisor to

finalize selection and negotiation of contracts.

* Supervise and train on-site registration and hires on-site staff.

* Act as liaison between vendors.

* Assist with research for proposals and sales outreach events.

* Coordinate transportation and tours for clients.

* Manage and coordinate the promotion of exhibits including but not

limited to selling and assigning booth space, collecting payment,

liaison to the committee and liaison on site.


* A team player with 3+ years of relevant experience

* Excellent oral/written communication skills

* Ability to prioritize, meet deadlines and make productive use of

time under pressure

* Must be detail-oriented and able to balance several projects


* Previous experience planning government meetings a plus

* College degree required

SmithBucklin is proud to offer the following benefits that include but

are not limited to: Medical, Dental and Vision Insurance, 401(k),

Tuition Reimbursement and Educational Assistance.

To learn more about SmithBucklin Corporation, click here and visit .

Please use the following guidelines to ensure your resume is quickly and

accurately processed:

* Salary requirements must be included

* Format resume as either a MS Word doc or PDF doc

* E-mail preferred method of retrieval

We are an EOE M/F/D/V employer.

SmithBucklin Corporation

Attn: Human Resources

2025 M Street, NW Suite 800

Washington, DC 20036


Courtesy is a wholly owned subsidiary of SmithBucklin Corporation

22. Associate Director of Education & Meetings; ASCPT; Alexandria, VA

Old Town clinical research association seeks an Associate Director of

Education and Meetings to support the Director on educational program

execution including the Annual Meeting and governance meetings.

Successful candidate will work with volunteers to implement the

education agenda, work directly with speakers in the medical/scientific

field, and provide support to the Director in the development of

promotional strategies and other areas as needed. Experience with

scientific abstracts and medical meetings preferred. Candidate must be

enthusiastic, detail oriented and able to handle multiple projects and

thrive in a busy association environment with a small staff and a

two-person department. Requirements include familiarity with CME and CPE

accreditation processes, a bachelor's degree, 3-5 years association

experience, and the ability to complete a project from inception to

on-site execution. We offer a competitive salary and benefit package.

Resume and cover letter, including salary history to

Telephone calls will not be accepted.

23. Site Visit Coordinator; American Psychological Association;

Washington, DC

24. Catering Sales Manager; Ovations Food Services; Mesa, AZ

Ovations Food Services is a food service contractor with locations

across North America. We are currently seeking a catering sales manager

for a 38,000 square foot convention center. The candidate should be a

high energy individual who is looking for a position that encompasses

sales, marketing, and sales administration. The catering sales manager

must be comfortable with sales tactics that include creativity and hands

on selling. The catering sales manager will work with the food and

beverage general manager on marketing plans and strategies. The catering

sales manager will be able to look forward to business growth at this

convention center. The catering sales manager reports to the general


Responsibilities include convention and catering sales through

networking and solicitation in addition to utilizing existing databases

of prospects. In addition to catering sales the catering sales manager

is responsible for the administrative logistics of catering coordination

through the use of catering specific software.

Required Qualification

Valid food handler's card; familiar with menu cost control and menu

planning; knowledge of Word, Excel, and Outlook; working knowledge of

event booking programs; ability to work a variable schedule including

nights and weekends; must be able to project a professional manner and

appearance, and communicate effectively with clients, staff and the

general public.


BA or BS or equivalent from a four year college; or three to five years

related experience and/or training; or equivalent combination of

education and experience.

Nationally recognized, advanced food service sanitation training course


Resumes should be emailed to or faxed

to 480-644-5561.

25. Operations Specialist; Grantmakers for Effective Organizations;

Washington, DC

26. Sr. Specialist, Education; American College of Cardiology;

Washington, DC

The American College of Cardiology (ACC), a 33,000-member nonprofit

professional medical society and teaching institution, is the leading

organization dedicated to advocating for quality cardiovascular care –

through education, research promotion, development and application of

standards and guidelines – and to influence health care policy. ACC's

250+ staff members enjoy a stimulating, exciting, fast-paced,

high-profile, and diverse environment, which encourages flexibility and

creativity. ACC offers competitive salaries and excellent benefits,

including fully paid medical, dental and vision insurance for individual

employee coverage, a generous 403(b) retirement plan, excellent sick

leave and vacation plans and more. Flexible work arrangements available;

business casual. EOE M/F/D/V

Functional Overview:

Full accountability for the structured sessions component of the Annual

Scientific Session and i2 Summit meetings. Includes 1) supervising

staff; 2) managing data, systems and procedures; 3) coordinating the

structured session program information developed by the Annual

Scientific Session and i2 Summit Program Committees, 4) insuring

accurate and timely organization, tracking and reporting of relevant

data; 5) maintaining annual ACCME/CE files to insure organizational

compliance including the correspondence related to and reporting of

conflict of interest disclosure information, 6) working with the

Associate Director in order to produce the annual meeting and i2 Summit

structured session education and related products. Assist with on-site

execution of educational sessions.

Major Duties & Responsibilities:

* Manages the Specialist, Education, as a direct report.

* Serve in primary operational role to coordinate and manage annual

meeting and i2 Summit structured sessions programming from “a to z.”

This includes full accountability for a host of annual processes

associated with the project management of nearly 300 structured sessions

in a variety of session formats, including management of topic

suggestions; speakers, presentations, and sessions; letters of

invitation; decline notification and alternate processing; follow-up

work to obtain missing/required data. Web-based database management

responsibilities include accurate data entry and review; record, table,

and history maintenance; updates; and report generating.

* Serve as primary operational contact with program committee

members and faculty related to structured session faculty and

curricula management. Manage and respond to moderate volume of emails

and phone calls with professionalism and within an acceptable timeframe.

Take action on items empowered and exercise good judgment regarding

when to seek assistance of Associate Director.

* Assists with preparation and implementation of the summer meeting

of the program committees with the Associate Director and Director.

This includes logistical pre-planning; preparation of agenda materials;

note-taking and meeting minutes execution.

* Coordinate specialty program integration (e.g., Spotlights) with

Associate Director. Full accountability for structured session

education database accuracy.

* Provide on-going review of system and processes to Associate

Director suggesting modifications to implement upgrades in order to

achieve objectives in time/resource efficiencies and accuracy. Develop,

document, and revise procedures as necessary.

* Review, proofread, and edit structured sessions and related data

fields (e.g., speaker profile data), including session descriptions,

learning objectives, handouts, and other data as assigned. Provide

continuous QA/QC attention as the data in the system is exported to

produce various other print and online products.

* Assist Associate Director with production of the Final Program and

other onsite publications by proofreading, following up to acquire

necessary information, and correcting information in data base as


* Assist Associate Director with production of the session signs by

proofreading, following up to acquire necessary information, and

correcting information in data base as requested.

* Assist with establishing and maintaining annual ACCME/CE files to

insure organizational compliance; assist Associate Director and Director

with obtaining, maintaining, corresponding, and reporting of conflict of

interest disclosure information.

* Understand the College's “people database” system structure, data

collected, how to extrapolate, and apply to Annual Scientific Session

and i2 Summit education functions.

* Adhere to the Education Planning Chronology to proactively prepare

for and insure on-time completion of each structured session

task/processing stage.

* Assist in the preparation of materials related to on-site

operations of education sessions and speakers. On-site, assist with

staff orientation, instructing aides, speaker registration, and

logistical support.

* Responsible for inserting and maintaining most recent sample of

all output in the Education Procedures Manual related to structured


* Assist with overall department activities (phone rotation, etc.)

and other duties as assigned.

Required Qualifications:

* Two years college or equivalent experience.

* Three to five years education management and supervisory


* Excellent supervisory skills. Ability to lead direct report(s),

build trust, recognize and keep talent, take disciplinary action when


* Strong verbal communication skills.

* Excellent written communication skills to include proficiency in

relating accurate information, clarity of expression, tone, punctuation,

capitalization, format, and the organization's style.

* Ability to respond to email that conforms to the ACCF posted

policies regarding response time and email etiquette.

* Excellent organizational skills. Ability to manage multiple tasks

and complex projects simultaneously.

* Attention to detail; quality-driven sensibility; and ability to

complete assigned tasks within established deadlines.

* Strong proofreading skills.

* Proficient and accurate word processing and spreadsheet skills.

* Professional image and excellent interpersonal skills. Ability

to work and develop working relationships with members, co-workers,

vendors; a proven team player.

* Ability to adapt to annual changes in committee leadership

management style, personalities, and be responsive to their goals and


* Customer service-oriented with ACC “customers” and staff.

* Ability to work well under time constraints.

* Ability to work a flexible schedule during annual meeting.

Varying hours, some overtime, and occasional weekends required.

* Some knowledge of ACCME Regulations and Guidelines.

* Adaptable to technological changes.

Desired Qualifications:

* Prior experience with medical association or health care education



Contact: Donna Pak

Phone: 202-375-6000

27. Senior Meeting and Event Planner; National Rural Electric

Cooperative Association (NRECA); Arlington, VA

National Rural Electric Cooperative Association (NRECA), located in

Arlington, VA (one block from the Ballston metro) and advocate for

consumer-owned cooperatives on energy and policy issues, is the trade

association for over 900 consumer-owned electric cooperatives with

60,000 employees serving more than 40 million people. NRECA is currently

seeking a Senior-Level Meeting and Event Planner to work in their Vendor

Management Office.

Mission and Purpose:

Plan, administer, and execute events on behalf of NRECA for events up to

500 people to include recommending and evaluating event sites,

conducting site inspections, identifying housing and room block

allocation, specifying audio / visual requirements, identifying meeting

rooms and function space requirements, directing the development and

location of signage, identifying food and beverage needs, as well as all

other needed logistics. Performed in accordance with the “Listen,

Understand, Communicate, Then Deliver” standards of Internal Services.


Overall responsibilities include ~

. Event project planning, budgeting and customer and supplier


. Site recommendation and selection

. Supplier relationship and contract management

. Event budget development and management

. Process improvement

Event Project Planning and Logistics ~

. Develop project plans for up to 30 team members

. Develop meeting specifications and obtains the Director's input.

. As team leader and the on-site representative for events with up to

500 people:

assess overall housing requirements and room block allocation for up to

1,000 rooms on peak night and provide recommendations to Director for

overflow facilities

. determine audio visual and stage set requirements

. identify meeting rooms and function space requirements

. manage the development and location of signage

. identify food and beverage needs and accomplish other needed logistics

. Perform event logistics in an efficient and effective manner to

ensure, within budgetary constraints, the highest degree of customer


. Maintain historical information on assigned meetings, such as “room

pickup” and “food and beverage pickup”

. Facilitate all staff meetings (on and off site) for assigned meetings

Site Recommendation and Selection ~

. Develop request for proposals (RFP) for smaller events based on

Director's request

. Consult with internal customers and co-ops, statewide organizations,

and affiliates to conduct an event needs assessment and to determine

potential sites for future events

. Gather event specifications, site requirements, location preferences,

and other relevant information.

. Consolidate detailed specifications and requirements in a request for

proposal format.

. Work with convention and visitors bureaus and site sales staff and

conduct Internet and other research to determine the viability and

availability of possible locations.

. Recommend sites, subject to Director's approval, and participates in

site visits upon request of Director

Customer and Supplier Relationship Management ~

. Develop and maintain positive and objective “arm's length”

relationships with suppliers

. Attempt to resolve conflicts and disputes without invoking contract


. Drive suppliers to perform at a high-level, and identify and take

action on non-performing suppliers, involving the Vendor Management

Office as necessary

. Network with suppliers at industry events and exhibitions to maintain

existing relationships and to ensure a pipeline of possible future


. Understand current NRECA form agreements, as well as negotiated

versions of various agreements, to ensure supplier performance and

delivery in compliance with the associated contract

. Serve as point person and project manage suppliers. Request supplier

conformance with contract requirements and escalates to supplier's

management with Director's assistance

. Event Budget Development and Management ~

. Oversee annual event budgets cumulatively valued at $500,000

. Assist customers with event budget development and management by

providing budget input, projecting expenses, and assisting with actual

budgets and variances.

. Assist customers in analyzing the financial performance of events and

recommend changes to ensure cost-effectiveness based on variance


. Conduct budget research, assists in the development of budgets and

recommends budget amounts As the dates of events draw near or budget

assumptions change, assist customers by refining expense projections.

. Perform some invoice reconciliation and coding; reviews invoice

reconciliation and coding performed by less senior staff; seeks Director

approval before submitting for payment; resolves invoice disputes


. Assist Director and Vendor Management Office in settling financial

disputes with suppliers and mitigating penalties or other financial

impact to NRECA

Process Improvement ~

. Assess policies and procedures for the planning and operations of


. Conduct post-event follow-up with customers and staff to develop

“lessons learned”

. Actively participate in standardization, process automation, and

reduction of redundant work processes and artifacts (such as templates

and forms) as outlined by Director

. Assist Director with the review of existing automated systems, such as

housing registration, for improvement opportunities

Requirements and Qualifications:

. Medium-size (500 attendees) event planning experience (7 – 9 years)

with most recent experience of planning all logistical aspects of

moderately complex meetings

. Experience managing room blocks of up to 1,000 guests

. Experience developing RFPs

. Project management experience of up to 30 people, including the use of

a project planning tool, to plan all appropriate meeting planning

activities and tasks

. Demonstrated ability with the use of technology to automate event

planning activities

. Excellent customer service skills and ability to work collaboratively

in a team environment

. Bachelor's degree; hospitality-related major preferred

. Current certification as a Certified Meeting Planner (CMP) is an

absolute requirement

. Up to 50% travel, travel on short notice, occasional work outside

normal business hours, occasional weekend work, and involvement in

industry events are absolute and mandatory requirements of the position.

NRECA offers an exceptional compensation package and a full range of

benefits. Interested and qualified candidates should e-mail resume as a

Word document attachment to No phone calls please.

Visit our website at EOE.

28. Manager, Meetings & Exhibits; American Association for Cancer

Research; Philadelphia, PA

The Manager of Meetings and Exhibits will provide a high level of

meeting management expertise to the Director of Meetings and Exhibits

and to the Association overall. This individual will be a senior-level

meetings professional with exceptional organizational skills. In

addition, the Meetings Manger will be highly detailed-oriented, with at

least 10-12 years of meetings and exhibits experience; five years of

which should be as the primary manager within a meetings department. The

Meetings Manager will possess the ability to take-charge and work with

internal and external customers to produce world-class meetings and

events of up to 15,000 attendees.


-Manages meetings and exhibits logistics as they relate to requests for

proposals, site recommendations and visits, contract pricing and

negotiations, and budget management.

-Communicates in a timely manner with attendees, VIPs, staff and

multiple vendors on logistics, registration, housing and audiovisual


-Creates written reports on each meeting managed, regarding

hotel/convention center service, vendor performance, and other relevant


-Contracts with and manages vendors including decorator, audiovisual

services, exhibits management, catering services and entertainment.

-Negotiates volume pricing with hotels, ground transportation, and third

parties. Reviews all hotel contracts.

-Ability to manage and supervise other employees.

-Acts as staff liaison to relevant committees and works cross

functionally with various departments within the AACR.

-Travels to meetings in order to manage on-site events, working extended

hours including standing and walking for long periods of time, to

support events that are scheduled on weekends and during evening hours.

-Conducts bill reconciliations and post-meetings follow-up and


-Supports the Director of Meetings and Exhibits with work related to the

AACR Annual Meeting

-Works in a team environment and collaborates with other departmental

managers and support staff.

-Performs the essential functions of the position and other tasks as


Required Qualification

-Minimum 10 years experience in meeting planning, 5 of which are as

manager. Scientific/medical Association experience a plus.

-Highly skilled in negotiation and logistics management

-Superior ability to prioritize and manage time.

-30% travel required, within the US and worldwide.

-Strong interpersonal skills and the ability to work with diverse groups

-Ability to manage multiple projects as well as people; multi-tasking


-Customer-driven with the ability to make good decisions

-Excellent verbal and written communication skills


BA or BS degree or higher, CMP a plus

Please submit your cover letter and resume (including salary history)


Human Resources

P.O. Box 40138

Philadelphia, PA 19106


Fax: (215) 440-1045

Equal Opportunity Employer

29. Account Executive; TBA Global LLC; Vancouver, BC, Canada

Fast growing Destination Management Event Team is looking for a

sales-driven, fun person to fill Account Executive position in our

Vancouver office. Enjoying and having Industry related experience will

be critical to your success.

The Account Executive is responsible to maintain contacts with target

hotels, generate new business leads, participate in local industry

related events, prepare proposals, complete site inspections and costing

to meet client specifications, as well as transition leads from

Vancouver to other TBA offices as necessary. Achievement of annual sales

objectives is critical.

Required Qualification

* Usually requires 4 years applicable experience

* Proven ability to meet and exceed sales objectives

* Able to influence clients and sell broad range of TBA products and


* Must be proficient in Microsoft Office Environment, particularly Word

and Excel

* ACT! and financial/budgeting software skills required

* Ability to take conceptual ideas and create written proposals


Normally requires a 4 year degree

Please email your resume with salary history to

Insert the word “Vancouver” in the Subject section of your email.

No calls please.

30. Convention Meetings Coordinator; American Society of Plastic

Surgeons; Arlington Heights, IL

Position Description

Responsible for supporting and planning arrangements for meetings and

meeting services/logistics as assigned, including but not limited to

ASPS Meetings, Current & Future ASPS/PSEF Annual Meeting, Misc Meeting

Services, Convention Center Ops/Logistics, Hotel/Housing

Program/Logistics/ Negotiations/Contracts, Travel/Airline Program

Vendor, Registration and Temp Staffing Help, F&B Functions @ Convention

Center, Audio-Visual Vendor, and added Liaison to Marketing on

Event/Meeting Promotions and Event Website Support and Development




Research possible meeting sites based upon current criteria for site

selection. Evaluate appropriateness, quality and feasibility of

utilization of meeting venues based upon objectives that are established

jointly with the program chair(s) and program coordinator. Evaluate

performance of utilized meeting sites.

Conduct contract negotiations with hotels, conference centers, tour

operators, audio-visual suppliers and other service vendors as required

and evaluate liability to association through cancellation penalties,

attrition clauses and other potential liabilities to association.

Develop budget jointly with project coordinator.

Provide complete and concise copy for registration materials.

Assist in marketing plans.

Ensure accurate billing from meeting service providers and resolve

financial disputes.

Prepare detailed meeting specifications and communicate needs to meeting

service providers.

Coordinate all logistics related to meeting, including but not limited

to: food and beverage, signage, special events, housing, audio-visual,

shipping, etc.

Develop timely and accurate communication with program chair(s),

speakers, attendees, and program coordinators.

Prepare informative travel and housing information for speakers,

vendors, attendees and staff.

Onsite management and execution of meeting.

Maintain meeting history by preparing meeting recap reports that detail

attendance and expense information.


Liaison with Director of Meetings on Current and Future Hotel/Conv.

Center Contracts and specifications.

Provide key coordination for all aspects of Convention Center, both

prior to the meeting and onsite. Develop and manage annual budgets for

Convention Center Logistics.

Prepare detailed meeting specifications and communicate needs to Convent

Required Qualification

Experience: 2-3 years related experience.

Certifications: Not Required but desirable.

Education: Bachelor's Degree (Desired)

ASPS offers an excellent benefits package including; vacation, holiday

and personal day schedule; medical, dental, vision, 401K, retirement

plan and business casual dress code.

For consideration please forward your resume to

31. Meeting Planner; International Trade Association; New York, NY

International Trade Association with over 70,000 members worldwide is

actively looking for a Senior Meeting Planner to be an addition to their

professional staff. Work in the Corporate Headquarters in Midtown

Manhattan. Be fully responsible for all of the meetings for the region.

This position's compensation package also offers 100% Paid Benefits

including Dental, 401 K,

and $100/ month in Transit Checks!!!


Full responsibility for the planning and execution of the meetings from

inception through completion. Coordinate all logistical tasks. Be

involved with site selection, contract negotiations, Audio / Visual

requirements and all other aspects of the process.

Required Qualification

3 + years experience.


College Degree

Instructions to Apply Please submit all resumes in confidence to our

executive search firm:

Seth Diamond Associates, Inc.

Seth Diamond Associates, Inc.

350 Fifth Avenue

(The Empire State Building)

Suite 4205

New York, NY 10118


32. Travel Manager; STG, Inc.; Reston, VA

33. Sales Agent; IMG Speakers; New York, NY

IMG, the world's premier sports, entertainment and media company, is

seeking a motivated and dynamic sales person for the company's Speakers

division in New York City.

For more information about IMG Speakers, visit

IMG ( is home to the industry's most recognizable

athletes, models and celebrities, sports, fashion and cultural events,

as well as award-winning media production and distribution assets.

IMG Sports & Entertainment includes: consulting services; event

ownership and management; fashion events and models representation;

licensing; golf course design; and client representation in golf,

tennis, broadcasting, speakers, European football, cricket, motor

sports, coaching, and Olympic and action sports. IMG Academies delivers

world class sports training to more than 12,000 athletes annually.

IMG Media includes: TWI, Darlow Smithson Productions and Tiger Aspect

Productions. A global leader in content delivery with Internet,

broadband and mobile expertise, IMG Media produces and distributes more

than 11,000 hours of sports, documentary, drama, comedy, entertainment

and children's content annually across 220 countries. IMG media also

represents the broadcast rights to premier sporting events and maintains

the largest sports archive with more than 250,000 hours of footage.

Responsibilities include: maintaining and developing relationships with

customer base (including Fortune 500 companies, national associations,

hospitals, healthcare groups, universities, etc.), ability to

collaborate closely with corporate event planners, marketing executives

and university directors of student activities, etc. to determine

customer needs and develop strategies for continued sales, serving as

liaison between customers and clients and provide hands-on customer and

client service, and meeting monthly and yearly sales quotas, proactively

sell clients and generate new business in assigned territory.

Qualified candidates will have a minimum of 3-5 years sales experience

in the lecture or sports/entertainment industry as well as proven sales

experience in the meetings & lecture industry. Candidates must have

excellent written and communication skills and be a highly motivated

self-starter, must have an interest in sports, entertainment, current

events, etc. and have the ability to work with high profile celebrity

clients and customers on a daily basis.


Bachelors Degree

IMG offers excellent benefits, including 401(k). Interested candidates

should submit a cover letter, resume and salary requirements to IMG

Human Resources at Please use the code “Speakers”

when applying. No phone calls please. EOE.

34. Training Coordinator; Society of Competitive Intelligence

Professionals (SCIP); Alexandria, VA

The Society of Competitive Intelligence Professionals (SCIP), a growing

professional association representing 3,000+ members around the world,

is seeking a training coordinator. Reporting to the director of

education and training, the training coordinator will play an active,

hands-on role in the program logistics execution and evaluation of

SCIP's training programs. SCIP is seeking a candidate who is high energy

and detail-oriented, with a minimum two years experience in the areas of

education, training or conference planning in an association.

Applicants should have a significant track record in coordinating

volunteer presenters, adhering to project deadlines, maintaining quality

and consistency in their management style with a focus on customer

service. Successful candidates should be self-motivated, highly

organized and able to manage multiple tasks. Duties include

administrative and logistical support for the director of education and

training; creating & distributing speaker materials; coordinating

meeting logistics and supplies; coordinating with staff, sponsors,

speakers and hotels; and customer relations.

Additional duties include answering phones, data entry, responding to

membership inquiries, collating mailings, filing, and project research.

The ideal candidate is a detail-oriented team-player and an effective

multi-tasker with excellent verbal and written communication skills.

Customer service expertise and attention to detail are a must.

Skills and Qualifications Desired:

 Bachelor's degree in adult education, training and

development, psychology, business, communications or other related

field. Experience may be considered in lieu of a degree.

 Minimum two years experience in education, training or

conference planning in an association. Experience should include

volunteer and committee experience, training project management,

planning and execution.

 Demonstrated excellence in written and oral communication


 Experience in coordinating logistics for training programs,

speakers, sponsors and registration.

 Experience and proficiency in working with web-based

applications, Microsoft Office and association databases, specifically


 Realistic understanding of work requirements and working

relationships in a small organization.

 Detail-oriented and well-organized to direct numerous ongoing

programs and projects. Because of frequent contact with members and

staff, must be personable and diplomatic.

 Ability to travel 4-8 times per year

 Ability to lift up to 25 pounds and the stamina to work

extended hours at training events as necessary.

Candidates will have the ability to travel 4-8 times throughout the

year, including limited international travel. For more information about

SCIP, please visit Please send resume with cover letter

and salary requirement to: Training Coordinator Search, SCIP, 1700

Diagonal Road, Suite 600, Alexandria, VA 22314. No phone calls, please.

35. Director Of Sales; MPEA; Chicago, IL


Bachelor's degree in Business or Marketing preferred or equivalent

experience in sales (4 years) required. Must have a minimum of seven (7)

years of experience in sales, convention services, in show management or

related industry area. Must have demonstrated knowledge of hospitality

industry and catering/food and beverage industry including experience in

contract negotiations. Proficiency in Word and Excel required. Must

possess excellent analytical and organizational skills with proven

ability to resolve problems and to prioritize effectively.


Develops and implements a department-wide sales plan working with the

Sr. Director and General Manager that will address retention and growth.

Coordinates Navy Pier Sales staff; Chicago Convention and Tourism Bureau

(CCTB) and catering with respect to sales process to ensure revenue and

customer service goals are met. Creates and implements all rental and

food and beverage budgets. Manages CCTB trade show accounts along with

the assigned CCTB Director of Sales. Manages and directs interaction

with Navy Pier Catering and Navy Pier Sales Managers as it relates to

Food and Beverage proposals and negotiations. Works with Navy Pier

Marketing Department to develop an annual marketing plan. Conducts

site inspections with the CCTB's Director of Sales for potential trade

and convention shows. Assists Sales Managers in negotiations with any

current or prospective clients. Manages all Navy Pier retention public


Must Submit Salary Requirements


APPLICATION. Applications available in the Human Resources Office or at


or mail to 301 E. Cermak Rd, Chicago, IL 60616, Attn: Human Resources

“Equal Opportunity Employer”

36. Operations Manager; Production Transport, Inc.; Culver City, CA

Production Transport Inc. is a nationally recognized transportation

management company seeking an Operations Manager in the Los Angeles

headquarters office.

Our company provides the design and management of shuttle bus

transportation programs for citywide conventions, tradeshows, corporate

meetings and special events. Therefore, experience with destination

management, tour and travel, motor coach operations or hospitality would

be beneficial.

The experienced candidate should be familiar with transportation/motor

coach/shuttle bus logistics along with computer knowledge of Microsoft

Word and Excel. He or she must be self-motivated, responsible, able to

manage people and multi-task with good follow through and communication

skills. Position requires extensive travel. Salary commensurate with

experience. (There are no driving positions associated with this


Send resume, references and salary history to: Production Transport,

Inc. 6101 W. Centinela Ave., Suite 375, Culver City, CA 90230 or email

to No phone calls please.

37. Trade Show Sales Coordinator; SmithBucklin Corporation; Washington,


Position Title: Trade Show Sales Coordinator

Reports To: Trade Show Manager

Trade Show Sales Manager

Convention Manager

Group Manager

Account Executive

Individual can report to any or all of the individuals depending on

account team structure. One team member will be designated as the

day-to-day contact and primary contact.

Primary Role:

Is responsible for all sales as it relates to exhibit booth sales, web,

sponsorship and advertising sales for the association. Works closely

with AE and Show manger to determine strategy and tasks to increase

sales and revenue. Works with the show manager and marketing on how best

to position product being sold. Also identifies threats with competition

and other impact to the show revenue.

Essential Responsibilities:

Handles all booth, web, sponsorship and advertising sales

Helps develop budget and projections for revenue goals

Database management to increase number of prospects

Establishes sales strategy.

Monitors overall sales plan, mailing, and web updates

Provides sales reports for client, AE and show manager

Develops ways to capture attendee demographic information

Has an understanding of trade show marketing, operations, sales

Becomes an industry sounding board and can identify potential trends

Assists with sales policies and rules. Can develop a plan for space

allocation process

Supervisory Responsibility:

Limited Supervision of:

– Senior Trade Show Associates

– Trade Show Associates


Focused on customer service

Detail oriented and excellent organizational skills

Ability to teach, train and manage staff when needed

Ability to work independently with minimal supervision and seek

direction when necessary

Ability to work as a leader as well as a team member to best service

client and SmithBucklin

Ability to follow-through on all projects and maintain consistent work


Self motivated

Works well under pressure

Flexibility to handle multiple priorities/goals

Understands how to increase revenues with existing programs

Is creative when establishing new revenue program and sponsorships

Can clearly communicate industry trends to the client

Understands how best to compete with other shows within the industry.

Outgoing, friendly and aggressive in growing revenue for the Association

and SmithBucklin.

Knowledge and understanding of the purpose, structure and goals of

SmithBucklin as well as the inter-relationship between association

areas, i.e., membership, publications, accounting, etc.

Represents SmithBucklin in a professional manner

Fosters positive working relationships with team members, peers and

clients that promotes Smithbucklin's corporate philosophy on client


Technical Skills/Training:

PC experience with Windows operating system and a variety of software

programs (word-processing, spread sheets presentation and database


Excellent oral and written communications.

Is strong in project management and utilizes technology to assist with


Understands business sales process, particularly inside sales


Bachelor's degree from four-year accredited college/university

Not less than 2 years experience in sales

Experience with event marketing, web sales, advertising sales

Instructions to Apply Send resume, cover letter, and salary

requirements to:

38. Training and Events Coordinator; University of California at

Berkeley-Center for Child and Youth Policy; Berkeley, CA

The University of California, Berkeley, is the preeminent public

university in the country. We're also one of the leading employers in

the San Francisco Bay Area. We are currently seeking a Training and

Events Coordinator for the National Abandoned Infants Assistance

Resource Center.

The National Abandoned Infants Assistance Resource Center (NAIARC) is a

federally funded program designed to enhance the caliber of social

services delivered to families, their infants, and young children

affected by drugs and/or HIV through the provision of training,

information, and resources to professionals who serve these families.

The Training and Events Coordinator will plan, analyze, and implement

strategies to accomplish the educational goals associated with the

NAIARC. The incumbent will manage the planning, logistics, promotion,

and execution of training programs and events for the Center, as well as

market the Center's publications and materials. The candidate will

administer a training fund for select federal grantees, coordinate the

logistics of an annual topical conference, grantees meeting, and

telephone seminar series, as well as Technical Expert Group meetings.

This position will develop an ongoing marketing and dissemination


Day-to-day operational decisions will be made by the incumbent with

minimal supervision.

The candidate will ensure that the Center's goal of delivering current,

high-quality information and training in social services is met. The

annual salary range for this position is $32,568 – $46,200.


– Event Planning and Implementation (40%)

– Plan and implement all public events and activities

– Collaborate with senior program staff, develop a budget for each

event, oversee income/expenses, and provide the final financial report

– Obtain approvals and materials for hiring trainers and communicate

with speakers, trainers, and experts regarding conference/meeting

logistics and travel

– Submit and monitor paperwork through the University

– Develop and communicate logistical procedures with conference

exhibitors and arrange for Continuing Education credits

– Coordinate with the UC Berkeley travel agent and obtain travel


– Collaborate with sales/event staff from hotel or meeting site, conduct

site inspections, negotiate contracts, and obtain approvals

– Resolve routine and unusual problems in event scheduling and


– Develop and implement event-specific marketing plans and coordinate

invitation lists

– Inform all parties in attendance of policies and procedures concerning

all aspects of event participation

– Create and/or coordinate signage, placards, and nametags

– Gather all necessary trainee material and conference folders and

transport to conference site

– Develop a plan for on-site logistics, prepare on-site staff, and

manage the day-to-day operations of the event

– Examine hotel invoices for accuracy and facilitate payments and/or

reimbursements of the hotel, trainers, and experts

– Analyze and summarize participant evaluations and prepare thank you

letters for speakers and experts

– Establish and implement procedures for tracking, reporting, and

chronicling all events

– Training Fund Administration (25%)

– Administer the training fund for federal grantees

– Develop a plan and communicate with grantees about their training

options and protocols for accessing funds

– Research and maintain an internal database of na

Required Qualification

– Proficiency with MS Office applications, such as Word, Excel, and

Access, database systems, such as FileMaker, and email

– Experience with planning conferences and events

– Ability to maintain a calm demeanor, congeniality, and a positive


– Experience with contract negotiation with hotels

– Ability to multi-task

– Familiarity with adult learning principles

– Excellent written and verbal communication skills

– Ability to appropriately establish and meet goals, objectives, and


– Keen attention to detail and accuracy

– Ability to develop and maintain effective working relationships with

co-workers, trainees, conference co-sponsors, speakers, exhibitors, and


– Strong leadership and team-building skills

– Ability to think critically, strategically, and solve problems

– Strong sense of ethics, responsibility, sound judgment, and


– Ability to demonstrate diplomacy, tact, and political acumen

– Interest in social work issues and the ability to travel occasionally

as required

Occasional travel (1-2 times a year)

This position has been designated as sensitive and may require a

Criminal Background Check. We reserve the right to make employment

contingent upon successful completion of a Criminal Background Check.

The University of California, Berkeley is an Equal Opportunity Employer.

We offer a diverse working environment, competitive salaries, and

comprehensive benefits. Apply online at:

indicating the job code 6913.

39. Meetings Associate; National Council for Community Behavioral

Healthcare; Rockville, MD

40. Partnerships Sales Associate; Washington, DC Convention & Tourism

Corporation; Washington, DC

41. Sales Manager / National & Leisure Sales; Ojai Valley Inn & Spa;

Ojai, CA

42. Catering/Sales Manager; Phil Stefani Signature Services; Illinois

Phil Stefani Signature Restaurants is searching for experienced

Catering/Sales Managers. Qualified applicants must have: a minimum of 2

-3 years of OFF PREMISE Catering experience, a network of clientele to

be introduced to our variety of delicious cuisine and impeccable

service, and a car to get to and from various venues and client meetings

around Chicagoland. Interested applicants should submit their resumes

and salary requirements to

43. Senior Events Manager; Georgetown University; Washington, DC

44. Sales Executive; Travel Technology Group; Chicago, IL

Position Summary: The Sales Executive is primarily responsible for

selling the full portfolio of Event and Travel services of:

* Event housing (60%)

* Individual or corporate travel service (5%)

* Conference management services (10%)

* ASP Application (25%)

In addition to aggressively driving revenue opportunities, the Sales

Executive is responsible for aggressive ongoing sales prospecting and

forecasting, conducting sales presentations, developing account plans on

major accounts, ensuring client satisfaction and providing rapid

feedback of client requirements and expectations.


1) Responsible for aggressively selling the full portfolio of Event and

Travel services

2) Responsible for fully understanding the marketplace dynamics and, in

turn, developing and successfully executing a strategic sales plan

that ensures a high-ratio of closed-won business. Must include

aggressive cold-calling goals, detailed profitability analysis of

potential business.

3) Manage assigned accounts from opportunity identification, closing the

sales followed by consistent ongoing customer relationship management.

4) Maintain account plans on identified major accounts

5) Develop and present sales proposals that clearly convey business

needs, project approach, relevant experience and client benefits

6) Understand competitor's strengths and weaknesses and effectively

articulate TTG's competitive advantages



1) Bachelors degree in Business or Marketing or equivalent experience

2) Minimum of 5 years experience selling into the Event Services

Industry – housing and registration experience preferred

3) Extensive and current contacts/relationships with the convention and

tradeshow industry and active participation in industry associations

4) Documented track record of sales success – recognized as high

achieving sales professional

5) Tenacious, willingness to make cold calls and create new


6) Well versed in computers, networks and Windows technologies

7) Effective negotiation and closing techniques in securing profitable


8) Superior presentation and communications skills

9) Ability to work with minimal supervision- self-motivated

10) Creative problem solving skills

11) Ability to work successfully from or in small office environments,

comfortable dealing with remote resources and utilizing such resources

smartly in the sales process

12) Willingness to do the traveling necessary to be successful covering

assigned region

13) A positive customer service attitude and the willingness to take on

any other job related functions.

Contact: Kevin Panetta

45. General Manager; GES Exposition Services; Phoenix, AZ

GES Exposition Services, a leading tradeshow and event marketing

company, is seeking a high-energy, growth-oriented professional with

demonstrated leadership abilities, integrity and passion for hassle-free

service for the position of General Manager of our facility in Phoenix,


General Manager has full P&L responsibility, and is accountable for

managing a division. The mission of the General Manager is to grow

revenue and income within the assigned operating division, and to

achieve key client satisfaction goals.

Achieving assigned financial objectives, new business, profit margin,

Line of Business (LOB) penetration and account retention.

* Leads all aspects of the division to drive overall profitability

and service outcomes.

* Compliance with GES standards and processes as measured by

Internal Audit, client surveys and client satisfaction outcomes.

* Expansion of local market share (LOB penetration, new business,


* Continuous improvement in operations. The General Manager also has

responsibility for working with the Regional General Manager to develop

strategic and operating plans for their region.

* Managing client relationships with Convention Centers, Convention

and Visitors Bureaus, Show Management and Exhibitors.

* The development and succession planning of all employees in the

operating division.

* Actively manages client relationships at a strategic level to

ensure client satisfaction, account retention, and deeper service

penetration within the division.

* Champions operations excellence initiatives.

* Leads the assigned division to increased and sustained revenue

growth and profitability.

* Accountable for all business and operational planning processes

for the Operating Division.

* Accountable for and actively participates in new business

development activities (with Regional VP Sales, National Sales VP,

Regional E&D Director of Sales, Director of Sales, etc.) targeting new

business and deeper LOB penetration. Activities include high-level

prospect development, proposal and perform development and sales


* Analyzes operating cost trends within assigned operating division.

Works with Director of Operations and Director of Account Management to

identify opportunities to increase profits and/or improve service

outcomes. Oversees implementation of innovative service outcomes and

solutions that will increase both client satisfaction and operating


* Builds Division capacity through identifying key staffing and

competency needs within the organization and attracting and selecting

high caliber talent to fill these needs.

* Builds an organizational climate which promotes collaboration and

commitment by providing learning and growth opportunities for employees

while consistently raising performance expectations.

* Acts as an ambassador for GES to the community in which he/she

serves, raising public profile of the company and its services within

the Division.

* Promotes sharing of information within the Division, Region and

Company to promote organizational learning.

* Leads and/or participates in Company wide initiatives as needed.

* Full implementation and monitoring of all GES core systems:

I-Plans, Labor Tracking, Overhead Ownership, FMS, etc.

* The development and succession planning of all operations


* Overall ownership for achieving Division Risk Management targets

and ensures full compliance with OSHA, DOT and safety requirements.


* Management or sales management, including five or more years in a

senior managerial capacity, preferably in a service or business to

business service setting.

* Bachelor's degree required. MBA preferred.

* Solid P&L and operations experience

* Successful experience managing in multi-site and services

environments and the ability over broad city geography.

* 10-12 year's progressively responsible, successful experience in

general management.


* Strong leadership capacity with successful experience building an

organization and strengthening that organization's capacity to grow and


* Has skill in identifying and recruiting strong talent and builds

the bench strength within the organization.

* Does not micro manage; allows reports the autonomy to develop to

their potential.

* Creates and environment where people are committed to the company

and working as a team.

* Successful experience managing in highly complex environments with

multiple stakeholders, both internally and externally.

* A strong customer focus/client service orientation and the ability

to interact with clients at several levels.

* Successful experience managing in multi-site and services

environments and the ability over a broad city geography.

Give yourself the opportunity to grow with a progressive company

offering excellent compensation and benefits. No phone calls please. EOE

M/F/V/D Pre-employment substance abuse testing required

46. Meetings Coordinator; American Association of School Administrators;

Arlington, VA

47. Senior Meeting Planner – RJFS Meetings & Conventions; Raymond James

Financial Services, Inc.; St. Petersburg, FL

Position Description

Under limited supervision, uses knowledge and skills obtained through

education, experience, specialized training and/or certification to

plan, execute and manage high profile corporate events such as board

meetings and national and regional conventions and incentive travel

programs for top producers. Leads defined work or projects of moderate

scope and complexity and serves as a technical advisor to others.

Guidance is provided to perform varied work that is difficult in nature,

requiring evaluation, originality and ingenuity to make moderately

complex decisions. Resolves or recommends solutions to complex problems.

Extensive contact with internal customers and vendors is required to

identify, research and resolve problems and coordinate work efforts.


– Leads the work of others and provides training in meeting planning

procedures and logistics.

– Coaches and mentors other meeting planners.

– Serves as a liaison between the meeting planning group and internal

customers in delivering meeting planning services.

– Researches, plans and executes internal and external meeting logistics

for significant corporate events, including requests for proposal

(RFPs), site recommendations, contract negotiation, logistics and budget


– Oversees relationships with hotels and other meeting space providers.

– Ensures that hotel information, expenditures and other post meeting

information is maintained in the meeting planning database.

– Approves and/or prepares Requests for Proposal.

– Collaborates with internal customers on meeting logistics, including

food and beverage, audio/visual requests and other special needs and

communicates with the meeting facility.

– Organizes small group functions for large events, including off-site

activities, transportation and entertainment.

– Ensures that group requirements, and attendee lists are provided to

travel coordinators.

– Provides on-site coordination of events, including coordinating hotel

staff and program logistics.

– Ensures that meeting planning services are continued when meeting

planners are coordinating events at an off-site location

– Ensures that reservation cut-off dates and deposits are tracked and

managed to avoid financial penalties.

– Prepares and delivers written and oral presentations about meeting and

event plans and logistics to internal customers.

– Collaborates with internal customers and incentive companies to

arrange quality incentive travel programs for top producers at a

reasonable cost.

– Creates and manages individual event and program budgets and provides

financial and production reports of meeting and event expenditures.

– Reviews and/or negotiates and ad

Required Qualification

Please view at

Job ID 6027


Bachelor's Degree (B.A.) in a related discipline and a minimum of five

(5) years experience in corporate meeting planning.


Any equivalent combination of education, training and/or experience

approved by Human Resources.

Certified Meeting Professional (CMP) designation or ability to obtain

certification within 1 year.

Apply at

Job ID 6027

48. Continuing Education/Events Coordinator; ASME; New York, NY

Are you tired of traveling all the time but still enjoy Event Planning?

We have an opportunity for you! ASME has an exciting position for

someone who is interested in using their Planning background to help

facilitate Continuing Education programs for our members. This

individual will have front-line responsibility for the logistics

involved in delivering high quality continuing education courses

production and support of Continuing Education (CEI) programs.

The Continuing Education Coordinator is responsible for on-site

management and course administration, registration and fee collection,

and ensuring the successful performance of venues and other contracted

services. This person is also responsible for pre-program preparation,

which entails coordinating with all necessary parties to ensure

successful programs. This person will provide assistance to course

instructors to ensure that deadlines are met and high quality course

notes delivery is maintained.

The Continuing Education Coordinator is responsible for gathering

information from course participants, including analysis and feedback

from course evaluations, attendee profile information, and instructors,

in addition to reviewing enrollment and venue meeting space to ensure

adequate accommodations are met. There will also be some responsibility

in regards to aiding with the analysis and reporting on financial

budgets, cancelled courses, list selection and response rate, and

attendee evaluations to the Managers of the department.

Required Qualification

A minimum of 3 years of work experience, with event management

experience preferred in a continuing education, an association, or a

seminar business. The individual must be detail-oriented, possess strong

interpersonal and communication skills, be good at multi-tasking, and

have sharp analytical skills. Must be organized, customer-friendly, and

professional. Must be proficient in Microsoft Office, web-savvy, and

team-oriented. Attention to detail is a must. Knowledge of Blackboard is

a plus. Some travel may be required. Knowledge of foreign languages is

also a plus.

ASME is an Equal Opportunity Employer. Please send resume including

salary requirements to: Only those candidates

selected for further consideration will be contacted.

49. Director of Sales & Marketing; Benchmark Hospitality International

at Naples Bay Resort; Naples, FL

50. Conference Coordinator; Prime Placements, Inc.; Washington, DC

A Washington D.C. Law Firm is seeking a Conference Coordinator to be the

primary point of contact for all conference related activities.

Responsibilities include receive, process and confirm requests, field

inquiries, monitor tool performance and make suggestions for improvement

for all meeting rooms, coordinate work flow of the other employees,

ensure necessary supplies are stocked and available, negotiate contracts

and pricing agreements to ensure best pricing of services and/or

products, process, place, and manage orders and deliveries for each

meeting/event, and accurately process invoices in a timely manor. The

position entails working closely with the Office Administrator and

making recommendations for improvements in the department. Candidate

must have 3+ years conference experience. Excellent benefits include 10%

annual bonus! Submit your resume to or

(202)785-0840. Job Order#9911EYR

51. Meeting Planner, Mid; Booz Allen Hamilton; McLean, VA

52. Hotel Group Sales Manager; Hilton Crystal City; Arlington, VA


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