Hospitality and Event Planning Network (HEPN) for 17 September 2007

Hospitality and Event Planning Network (HEPN)

17 September 2007

Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

Issues from November 27 onward are also posted at

This network thrives on sharing. Invite your friends! Anyone can sign up

by sending a blank e-mail to

Neither Topica nor I rents, sells, or gives out your information on this


This week’s edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Director of Catering and Sales; Sunset Station; San Antonio, TX

2. Director of Facility Rental; Walker Art Center; Minneapolis, MN

3. Sales Manager; Ruth’s Chris Steak House; Knoxville, TN

4. Manager of Meeting Services; The Minerals, Metals & Materials

Society; Warrendale, PA

5. Vice President; Association Management Group, Inc.; McLean, VA

6. Meetings Associate; National Council for Community Behavioral

Healthcare; Rockville, MD

7. Corporate Meetings & Events Manager; Mentor Graphics Corporation;

Wilsonville, OR

8. Meeting and Event Planner; Humana; Louisville, KY

9. Events Manager; Middle States Commission on Higher Education;

Philadelphia, PA

10. Program Coordinator; American College of Radiology; Reston, VA

11. Meeting and Event Coordinator; National Alliance to End

Homelessness; Washington, DC

12. Director of Meetings & Education; PIAA; Rockville, MD

13. Annual Meeting Coordinator; American Society of Hematology;

Washington, DC

14. Sales Coordinator; Rx Worldwide Meetings, Inc.; Plano, TX

15. Manager, Conferences and Forums; Association of National Advertisers

(ANA); New York, NY

16. Events Specialist; Moody's Investors Service); New York, NY

17. Conference manager; PEI Media; New York, NY

18. Sr. Meeting Planner; ISO; New York, NY

19. Manager, Internal Communications; Starwood Hotels & Resorts

Worldwide, Inc.; White Plains, NY

20. Regional Lodgings Manager; Confidential; Washington, DC

21. Sr. Account Executives; Hospitality Performance Network; Virtual


22. Meeting Coordinator; Society of Critical Care Medicine; Des Plaines,


23. Account Executive; EMG; work from home

24. Associate Director, Conference Services; Alzheimer's Association;

Chicago, IL

25. Part-Time Meeting Assistant; Mathematical Association of America;

Washington, DC

26. Meetings and Exhibits Representative; American College of

Physicians; Philadelphia, PA

27. Manager, Sponsorships & Events; American Council for Technology;

Fairfax, VA

28. Exhibits Coordinator; The North American Spine Society; Burr Ridge,


29. Staff Coordinator Specialist; Destination Concepts; San Diego, CA

30. Director of Operations, Meetings & Incentives; TSE Meetings &

Incentives (a division of TSE Sports & Entertainment); Cary, NC

31. Sr. Account Manager; Ambassadors LLC; Newport Beach, CA

32. Event Administrator; Cisco; London, United Kingdom

33. Lead Facilitator; Teambonding; Chicago, IL/New York, NY/New

Jersey/Washington, DC

34. Event Representative; Confidential; San Antonio, TX

35. Annual Conference Manager; American Art Therapy Association;

Alexandria, VA

36. Program Events Specialist; Girl Scout Council of the Nation's

Capital; Washington, DC

37. Administrator and Event Manager; National Council for Science and

the Environment; Washington, DC

38. Manager, Professional Education; Casualty Actuarial Society;

Arlington, VA

39. Show Manager; Helicopter Association International (HAI);

Alexandria, VA

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to One SSP will be included each week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to for inclusion in the

next newsletter!


1. Director of Catering and Sales; Sunset Station; San Antonio, TX

Position Description

A Dynamic Director of Catering & Sales who has an energetic personality

and excellent selling skills. 10+ years of diverse experience in

catering or convention service and sales. The best candidate will have a

strong catering and sales background in banquet service and must be able

to multi-task in a fast paced environment.


*Lead a team of 5 Catering Sales Managers.

*Establish and manage catering revenue goals and budgets.

*Effectively facilitate event order and weekly sales meetings.

*Attend and utilize market appropriate trade show attendance to build

account base.

Required Qualification

10+ years of diverse experience in catering or convention service and


Outstanding written and oral communication skills, as well as the

ability to effectively present ideas and information in a professional

business environment.

Strong knowledge of PC software programs, specifically Microsoft Word,

Excel and Power Point.


Bachelor's Degree in Business or Hospitality, or equivalent work


2. Director of Facility Rental; Walker Art Center; Minneapolis, MN

The Walker is seeking a full-time, experienced Director of Facility

Rental to collaborate with our third party food service

provider/operator (Wolfgang Puck Catering) to develop an integrated

strategy for driving growth in the rental and catering businesses and

on-site food service operations, including fine dining and casual

restaurants and a refreshment cart. For each business, the Facility

Rental Director will work with the provider/operator to develop joint

marketing, revenue, customer service programs and profit plans. The

director will be responsible to drive sales and manage operations by

maximizing conversions of client inquiries to booked events and

developing new offerings and concierge style relationships with

corporate partners to secure repeat business.

The Director of Facility Rental will oversee operations to ensure the

highest quality of service for Walker events and develop building rental

policies, pricing, and competitive offerings that provide customers with

flexible and attractive event options. The Director will manage all

contractual terms and ensure compliance by both parties. Importantly,

the Director will build and foster a committed and capable facility

rental team and promote outstanding customer service standards. The

Director of Facility Rental will act as first level liaison between the

food service provider/operator (Wolfgang Puck Catering), other third

party providers, and the Walker.

Qualified applicants will have 5+ years of facility rental/catering,

hotel, restaurant and/or food service management experience. Must be

enthusiastic about the hospitality industry and possess proven

entrepreneurial ability to implement critical strategies to drive

business objectives. Knowledge of rental operation concepts, policies,

vendors, and accounting/financial management practices (especially P&L

statements) is essential. Candidates must be proficient with Microsoft

Office suite and possess strong Excel spreadsheet skills. Excellent

leadership, organizational, communication, and interpersonal skills plus

strong supervisory, customer service, and motivational skills are

required. Familiarity with the Walker and contemporary art preferred.

Education Degree in marketing, sales, retail or other related fields

Salary is commensurate with experience and background. Excellent

benefits offered.

For consideration, send cover letter, resume, and names of 3

professional references to Gary A. White, Director of Human Resources,

Walker Art Center, 1750 Hennepin Avenue, Minneapolis, MN 55403 or send

application materials as word attachments to

Walker Art Center is an Equal Opportunity/Affirmative Action Employer

3. Sales Manager; Ruth’s Chris Steak House; Knoxville, TN

It was the vision from a woman in New Orleans to combine great steak

with flawless service and personality. Over 40 years later, we are the

largest upscale steak house company in the world, with more than 100

fine-dining restaurants worldwide. We’re known for our serious steaks

and the sizzle that goes with them…but no matter what we serve, we bring

a class of style, taste and warm hospitality to our guests. Universally,

Ruth’s Chris is the temple of steak, a place where engaging

conversations, and a feel good, be-yourself environment reigns.

We are an ever-growing international phenomenon and continue to look for

seasoned professionals who are impassioned with the desire to succeed.

If creating memorable experiences for guests excites you, we have newly

available positions for goal-oriented team players with the following

background and credentials:

• Exceptional service and hospitality skills • 2-3 years current local

sales experience, preferably corporate and social group sales in similar

environment • Professional image & demeanor • Excellent oral and written

communication skills • Proven organizational and time management skills

• Detail oriented • Experience writing and executing a local marketing

plan • Proactive self-initiator who can work independently

You will write and execute a local marketing plan, generate sales from

both internal and external sales initiatives, provide event planning

with a diverse clientele, and execute leads from conception to

completion. The Sales Managers’ duties are critical for facilitating

events from the design phase and contracting to staffing and

implementation. Developing a client rapport for expending banquet sales

is key.

At Ruth’s Chris – we not only take care of our guests, we take care of

our employees too. Our benefits package truly sizzles above the rest:

• Excellent compensation • Management incentive performance plan •

401(k) • Profit sharing • Medical, dental and vision benefits • Life

Insurance • Short and long-term disability benefits • Exceptional

training and leadership development program • Vacation

Please apply online through our website at

Ruth’s Chris Steak House is an Equal Opportunity Employer.

4. Manager of Meeting Services; The Minerals, Metals & Materials

Society; Warrendale, PA

Headquartered in the United States but international in both its

membership and activities, The Minerals, Metals & Materials Society

(TMS) is a rare professional organization that encompasses the entire

range of materials and engineering, from minerals processing and primary

metals production to basic research and the advanced applications of

materials. Please visit our web site.

Located in Thorn Hill Industrial Park, Cranberry Township, TMS is

recruiting for an experienced Manager of Meeting Services. Position

requirements include the following:

A college degree in business, finance, management or marketing, plus 3-5

years experience in meeting planning.

The Certified Meeting Professional (CMP) designation is desirable.

Expertise in meeting planning including ability to interface with

organizers, staff, vendors, conference participants and exhibitors.

Experience in hotel, convention center, decorator, catering,

transportation and negotiation.

Excellent command of oral and written communication.

Excellent organizational skills so as to meet fulfillment deadlines.

Proficiency in basic accounting for budget formulation and tracking.

Computer proficiency in Word and Excel.

Skill in diplomacy.

Ability to travel.

Ability to work long hours.

Ability to excel in stressful situations.

5. Vice President; Association Management Group, Inc.; McLean, VA

Association Management Group, Inc. is seeking a dynamic sales and

marketing professional to run Meetings Management Group, the meetings

and events division of AMG. This position has responsibility for

growing the national and international conferences, seminars,

expositions/trade shows, government meetings, and events managed by MMG,

including oversight of all marketing, staff development and budgeting.

MMG’s clients include internal association clients and external trade,

government and corporate clients. The opportunities to grow MMG’s

events business have never been greater.

As a member of AMG’s Key Management Team, the selected candidate will

report to the and work closely with AMG’s President/CEO, Senior Vice

President. MMG’s Vice President develops, closes and manages all

prospective and current business for MMG to include; seeking new sales

from association, federal government and corporate prospects, soliciting

leads from all sources, scheduling sales calls, giving presentations,

following up with all leads to develop relationships with prospective

clients, preparing proposals and contracts, maintaining ongoing client


The ideal candidate will possess significant sale experience and a close

knowledge of the meetings and hospitality community, along with

marketing, budget development, and supervisory successes. Candidates

should have excellent oral and written communications skills, a strong

attention to detail, the ability to work in an environment that requires

flexibility and adaptability.

The starting salary for the position is commensurate with experience and

will include an appropriate base plus incentive bonus. AMG also offers

a generous benefits package. AMG is the largest Washington DC based

association management company, founded in 1982. Submit your resume to

6. Meetings Associate; National Council for Community Behavioral

Healthcare; Rockville, MD


This position assists in coordinating activities related to the

development and execution of the conference, serves as registrar and

faculty liaison, responds to member inquiries, and supports the

organization in other administrative functions.


Registrar (30%)

¨ Assist in the development and maintenance of conference registration

and the registration process. Act as key contact for registrant needs

via phone, mail and email, maintaining information flow and follow up on

all issues surrounding conference inquiries. Assist in registration and

coordination for Middle Management Academy.

Faculty Coordination (30%)

¨ Provide logistics support for faculty to include maintaining accurate

contact information, lodging requirements, coordinating audiovisual

needs, handout submissions, biographical/curriculum vitae/photo and

travel/honorarium submission/tracking.

General Office Support & Member Services: (20%)

¨ Maintain accurate computer and paper systems. Schedule conference

calls and meetings while maintaining the office calendar. Coordinate

monthly Meet Me Calls and Webinars. Provide administrative support for

Board activities and member services. Respond to members needs via

phone, mail and email, maintaining information flow and follow up on all

issues surrounding conference and meeting inquiries and provide advanced

word processing support. Other duties as assigned.

General Meeting Support (20%)

¨ Maintain conference database and accurate information for conference

website. Respond to queries from registrants, faculty and exhibitors

regarding conference. Assist the organization in additional meeting

needs throughout the year as necessary and provide travel support to

faculty and staff. Provide administrative assistance to support exhibit

hall planning and assist in CEU process.

Contact: Gabrielle Bosco

Phone: 301.984.6200 Ext. 231

Fax: 301.984.6200

7. Corporate Meetings & Events Manager; Mentor Graphics Corporation;

Wilsonville, OR

Mentor Graphics Corporation, a technology leader in Electronic Design

Automation, providing software and hardware design solutions that help

engineers around the world innovate, has an immediate opening for our

Corporate Meetings and Events Manager at our World Headquarters in

Wilsonville, Oregon.

If you are seasoned professional, with at least 10 years in the meetings

industry, and strive on a fast-paced environment, this could be the

opportunity of a lifetime. You will effectively staff, organize and lead

a three-person Meeting and Events Team, delivering US Based Meetings and

events that are critical to the success of Mentor Graphics.

Primary responsibilities are as follows:

Direct/mentor activities of staff to ensure appropriate, professional

interface with vendors and other internal groups to support desired

process changes and behaviors

· Deliver effective, high-quality Meetings & Event services, minimize

risk and secure best return on spend

· Manage meetings/event supplies, drive competitive bidding, and

negotiate price cost reduction

· Develop and negotiate favorable Meetings and Events contracts

· Maintain and improve Meetings/Event-related systems and processes

· Create and maintain accurate reports and department metrics

· Liaison between internal business partners and hotel event teams for

company Meetings and Events, and leads internal team for all major

Meetings and Events

· Develop and Maintain positive, professional working relationships with

key clients and business partners

· Maintain historical data for negotiating future meetings

· Prepare budgets and cost saving report and manage the Meetings &

Events Department purchasing card expenditures and reconciliation

· Standardize methodology and documentation used to evaluate suppliers

ROI, as well as those used to evaluate suppliers;

· Complete annual budgeting and planning

· Reports to the Director of Worldwide Operations


· Must be service oriented, outgoing, with experience in all aspects of

meeting and event management

· Established, strong relationship base within the meetings and

hospitality community/industry and knowledge of hospitality contracts

and negotiating skills

Positive, effective communication and interpersonal skills and the

ability to communicate regularly and effectively with internal clients

and business partners to establish common goals, processes and vision

· Willingness to travel for meetings and site visits;

· Proven track record with managing a team of meeting professionals and

the ability to build and lead a strong internal team

· Bachelor's degree or equivalent and active CMP and/or CMM


· Minimum 10 years in the meetings industry

About Mentor Graphics:

Mentor Graphics® is a technology leader in electronic design automation

(EDA), providing software and hardware design solutions that enable

companies to develop better electronic products faster and more

cost-effectively. The company offers innovative products and solutions

that help engineers overcome the design challenges they face in the

increasingly complex worlds of board and chip design. Mentor Graphics

has the broadest industry portfolio of best-in-class products and is the

only EDA company with an embedded software solution.

· Publicly held (NASDAQ: MENT)

· Founded 1981, headquartered in Wilsonville, Oregon

· 4,100 employees

· Revenue in last reported 12 months: over $750 million

· World-class research and development – 28 engineering sites worldwide

· High-touch, global distribution channel – 48 sales offices around the


· Strategic partnerships with leading electronics manufacturers,

semiconductor and electronic design suppliers for development of new

design solutions and methodologies

· World Wide Web address –

Apply today!

Please send your resume to

8. Meeting and Event Planner; Humana; Louisville, KY

Humana Inc., headquartered in Louisville, Kentucky, is one of the

nation's largest publicly traded health benefits companies, with

approximately 11 million medical members located primarily in 15 states

and Puerto Rico. Humana offers a diversified portfolio of health

insurance products and related services – through traditional and

consumer-choice plans – to employer groups, government-sponsored plans,

and individuals.

Over its 43-year history, Humana has consistently seized opportunities

to meet changing customer needs.

Today, Humana is a leader in consumer engagement. Throughout its

diversified customer portfolio, the company provides guidance that can

both help lower costs and lead to a better health plan experience.

Role: Business Services Project Manager

Assignment: Meeting & Event Planner

Location: Louisville, KY

Are you a fit?

Are you a strategic thinker and a proven leader? Would you enjoy using

your business knowledge to develop and manage special cross-functional


Assignment Capsule

As a Business Services project manager you will: design, implement and

manage special projects in various functional areas throughout Humana,

making use of data analysis and best-practice techniques to achieve

business objectives and improve business outcomes. The following include

day to day responsibilities:

Enable successful execution of meetings and events

Provide project based meeting management

Coordinate, facilitate and manage all travel, meeting, and special event

activities for business groups within the enterprise

Provide proactive consultation on related budgetary and logistic issues

to business leaders, managers and associates

Conduct negotiations and maintain relations directly with vendors

relating to all meeting and event activities

Manage individual events in web based meetings management system,

including execution of online registration, and communications to


Provide post-event reporting and analysis to meeting sponsors, business


Estimated travel depends on the dynamic of type of events managed

(approximately 5 – 20%)

Occasional extended hours when required by early morning or evening

meetings and events

Key Competencies

– Builds Trust: You honor your word by doing what you say you are going

to do.

– Implementation/Execution: You are good at organizing and managing

multiple priorities and/or projects by using appropriate methodologies

and tools.

– Innovate: You introduce new ideas and processes which improve

performance and productivity.

– Problem Solving: You are a problem solver with the ability to

encourage others in collaborative problem solving. Acting as both a

broker and consultant regarding resources, you engage others in problem

solving without taking over.

Role Desirables

– Bachelor's Degree Preferred

– CMP/CMM certification preferred

– Five years meeting and event planning experience

– MS Office and web/internet technology skills

– Hospitality management experience a plus

– Professional appearance, demeanor, communication

Qualified Candidates please apply to and reference

requisition number 18550 or email resumes to

9. Events Manager; Middle States Commission on Higher Education;

Philadelphia, PA

The Events Manager reports to the Executive Vice President. The Events

Manager is responsible for planning and managing all of the events the

Commission offers, including conferences, workshops, and other meetings.

Certified Meeting Professional (CMP) credential or equivalent is

required. Application should have three years of progressively

responsible experience in event planning and implementation, including

experience with appropriate technology; strong organizational ability;

and excellent written and oral communication skills.


Bachelor's degree or the equivalent.

A detailed job description and application instructions are available on

the Commission's website,, under News/Other News.

10. Program Coordinator; American College of Radiology; Reston, VA

The American College of Radiology, a professional association for

radiologists, seeks a Program Coordinator to work in their Member

Services department.

The Program Coordinator will be responsible for coordinating and

managing the Professional Bureau, including vendor interaction,

budgeting, and ACR member assistance; organizing ACR on site interviews

at RSNA Annual Meeting; assisting with the development and upkeep of the

ACR Practice Leader web page; and supporting with volunteer development

and meeting service activities.

The successful candidate will have:

• A minimum of two years related experience; preferably in an

association setting • Bachelor’s degree • Strong organizational skills •

Excellent presentation, verbal and written communication skills •

Microsoft Office proficiency

If you would like to put your experience to great use in a professional

team-oriented environment, please apply online by visiting our website


American College of Radiology 1891 Preston White Drive Reston, VA 20191

ACR offers competitive compensation and an exceptional benefits package

including a defined contribution pension plan, 403B, paid vacation, paid

personal days, paid holidays and sick days, all major insurances – life,

health, dental, prescription, AD&D, short and long term disability, LTC,

flexible spending, tuition reimbursement, health club benefit, a

business casual/people friendly work environment and more! ACR Is an EOE


11. Meeting and Event Coordinator; National Alliance to End

Homelessness; Washington, DC

The National Alliance to End Homelessness was founded twenty four years

ago with a clear mission: to prevent and end homelessness. To achieve

that aim, the Alliance is engaged in an integrated program of national

advocacy and education and local capacity-building.

The Alliance spearheaded the development of and leads the advocacy for

the nation’s only comprehensive plan to eliminate homelessness in

America. As a result, it has become one of the most widely respected

national resources in matters of policy and practices relating to

homelessness by the federal government, service providers, and the

national media.

Position Summary

The Meeting and Events Coordinator is charged with the planning and

oversight of Alliance conferences, meetings and special events. This

mid-level position will be responsible for working with Alliance staff

to develop content and program goals and to ensure that Alliance

conferences and events provide participants from the nonprofit, public

and corporate sectors the necessary tools to be active partners in the

movement to end homelessness.

Specific Responsibilities

• Oversee planning and logistical details related to the following

activities: two annual conferences, annual awards ceremony and other

special events,

Board of Director, Executive Committee and Standing Committee meetings

of the Board of Directors.

• Participate in and contribute to programmatic and content development

discussions for all event activities in partnership with other Alliance


• Coordinate site selection and conference planning

• Develop and manage budgets, timelines and schedules

• Coordinate the preparation of event/meeting-related materials

• Manage lists related to conference marketing and attendance

Essential Skills and Experience

The successful candidate will have at least three years of:

• Special events and/or meetings coordination experience including

demonstrated experience producing and coordinating fundraising events

• Demonstrated ability to produce special events and meetings within

budget and on schedule while remaining creative

• A commitment to working in an environment that is dedicated to social


In addition, the successful candidate will hold at a minimum, a

bachelor’s degree, and will have a working knowledge of the MS Office

Software Suite.

Please send cover letter and resume to

National Alliance to End Homelessness

1518 K Street, NW

Suite 410

Washington, DC 20005

Fax (202) 638-4664

12. Director of Meetings & Education; PIAA; Rockville, MD

Insurance trade association located in Rockville, MD, seeks a Director

of Meetings & Education. This position is responsible for planning and

executing the association’s meetings and education program –

approximately 13 meetings and workshops per year attended by senior

insurance industry executives and board members. Meetings are held

throughout the U.S. and periodically abroad. Position supervises two

full-time meeting planners. Works with Association committees and

sections to develop course content and educational materials.

Responsible for obtaining and maintaining ACCME and other continuing

education accreditation for the Association, administering educational

programs and developing materials that qualify for continuing education

credit. Reports to the Vice President and periodically advises the PIAA

Board of Directors and CE Advisory Committee to keep them appraised of

developments in the CE programming. Travel and occasional extended

workday or weekend work schedules required.


* Bachelor's degree required, advanced degree or professional

certification preferred

* 8+ years of related experience, association background preferred

* Prior supervisory experience

* Experience with ACCME, ADA CERP, & NASBA accreditation procedures

and reaccredidation processes

* Experience with distance learning initiatives desired

* Knowledge of meeting industry and all phases of contract


* Knowledge of running/managing a registration database, online


* Excellent organizational and project management skills with

attention to detail, strong work ethic and the ability to handle

shifting activities and multiple tasks

* Ability to work independently as well as part of a team

* Excellent communication and customer service skills

* Ability and willingness to travel frequently (10-12 trips per


* High degree of professionalism and initiative required

The Association offers a competitive salary and a comprehensive benefits

package, including fully-paid family health and dental coverage, FSA,

401(k) and SEP-IRA retirement benefits, life insurance, and tuition

reimbursement program. Further perks include flex time, 35-hour

workweek, casual dress code and free parking. Please submit cover

letter, resume, and salary history/requirements (required for

consideration) to:

Contact Information:

Jill Knerr, Director of Administration

Physician Insurers Association of America

2275 Research Boulevard, Suite 250

Rockville, MD 20850


Fax: 301-977-6345

13. Annual Meeting Coordinator; American Society of Hematology;

Washington, DC

ASH, a prestigious medical association located in Washington, DC seeks

an Annual Meeting Coordinator to work closely with the Annual Meeting

Manager to plan and ensure the success of the association’s

20,000-attendee annual meeting. Specifically, the Annual Meeting

Coordinator manages the operations of the annual meeting functions that

occur in the headquarters hotels and coordinates shuttle bus and

childcare services during the annual meeting.

Specific responsibilities include;

food and beverage, managing meeting room assignments and setup,

coordinating telecommunications, reviewing and approving banquet event

orders, providing meeting specifications to hotels, coordinating audio

visual requirements, creating RFP’s for shuttle buses and child care

services, reviewing service provider proposals and making provider

recommendations, coordinating logistics with transportation company,

determining shuttle bus schedules, managing on-site child care, respond

to questions related to housing and assigning vendor housing.

This position requires two years of experience assisting with the

planning of a large citywide meeting or convention including working

with housing, transportation, childcare, food and beverage selection and

meeting room setup. Additional requirements include good organizational

skills, including attention to detail; an ability to interact and

communicate effectively orally and in writing; the ability to

efficiently manage time, meet schedules/deadlines and multitask;

computer proficiency and the ability to learn new software; an ability

to work under pressure of timelines and deadlines; flexibility with

schedule and willing to work overtime during the heavy conference season

in order to meet deadlines.

To apply, please send your resume and cover letter with salary

requirements to with the subject line “Annual

Meeting Coordinator.”

14. Sales Coordinator; Rx Worldwide Meetings, Inc.; Plano, TX

15. Manager, Conferences and Forums; Association of National Advertisers

(ANA); New York, NY

The Association of National Advertisers (ANA) is the premier advertising

and marketing trade association for client-side marketers. Our mission

is to provide indispensable leadership for our community of marketers

that drives marketing communications, media and brand management

excellence for members.


Assist Director with a wide variety of meeting planning tasks for


Responsible for all aspects of registration including: data entry, hotel

needs for ANA staff and speakers, customer service, manage attendee

badges and all on-site registration coordination.

Maintain inventory of meeting supplies and work with mailroom manager to

compile all materials for events.

Compile and maintain historical information on events.

Work with speakers to obtain bios, photos, presentations and release

forms as well as all of their logistical needs.

Work with sponsors on all logistical needs for their sponsorship.

Responsible for updating all conference website information.

Post Conference – set up and manage the conference evaluation process.

Create an analysis for each event including registration analysis and

email marketing analysis.

The Ideal candidate will:

Have 2-3 years experience assisting with trade shows and/or conferences.

Be able to travel to various event venues (out of town travel 4-5 times

per year).

Have a positive can –do attitude and ability to communicate with

diplomacy & tact.

Show initiative and be self-motivated and driven to succeed.

Have demonstrated success at juggling multiple, complex projects


Be meticulous with details and possess stellar follow-up skills.

Have excellent written and verbal communication skills.

Be flexible and enjoy working with people.

16. Events Specialist; Moody's Investors Service); New York, NY

17. Conference manager; PEI Media; New York, NY

18. Sr. Meeting Planner; ISO; New York, NY

We’re ISO — the leading source of information about risk. We supply

data, analytics, and decision-support services for professionals in many

fields, including insurance, finance, real estate, health services,

government, and human resources. Our products help customers measure,

manage, and reduce risk. We’ve also been recognized as New Jersey’s

fastest-growing company based on our strong financial performance and

growth in revenue over the last three years. Our Jersey City

headquarters is conveniently located across the street from the

Newport/Pavonia PATH station, which takes you directly to and from

Manhattan in a matter of minutes. So come join the ISO family and put

your career into high gear.

We are looking for an experienced Sr. Meeting Planner to join our team.

In this position you will handle a variety of meeting sizes and

audiences. Duties include:

• Budgetary Management

• Site selection

• Contract negotiation

• All Program logistics, including food and beverage selection,

Audio-Visual needs, offsite venues

• Attendee Registration and Data Management

• Speaker Liaison

• On-site meeting management

• Financial reconciliation and post-meeting reporting

• Ability to travel approx. 25-30%, including some weekends

To qualify you’ll need four-five years of experience in executing the

logistics of meeting planning – on time and on budget. Experience

planning larger meetings featuring exhibits is preferred. You must be

familiar with meeting management software and have proven experience

negotiating vendor contracts. Experience handling all types of

conferences/meetings is preferred as is a CMP Designation. College

degree preferred.

We offer a competitive salary and benefits package including 401(k). For

consideration, please send your resume which MUST include salary

requirements to: Jennifer Brienza, ISO, 545 Washington Boulevard, 22-4,

Jersey City, NJ 07310 or e-mail to: We can only

respond to candidates selected for consideration. An equal opportunity

employer. To find out more about ISO visit us at:

19. Manager, Internal Communications; Starwood Hotels & Resorts

Worldwide, Inc.; White Plains, NY

20. Regional Lodgings Manager; Confidential; Washington, DC

21. Sr. Account Executives; Hospitality Performance Network; Virtual


HPN, the fastest and most elite site selection firm in the country is

seeking the best and the brightest of the hotel group sales community,

those with an entrepeneurial spirit who want to take control of their

time, lifestyle and earning potential. Facilitate your client's

incentive programs, meetings and conventions into hotels, resorts and

destinations worldwide. Present site research recommendations which

utilize our unique business model and centralized purchasing digital RFP

system. Higher revenue share of transactions, no cap, unlimited earning

potential. Advanced commissions paid on hotel bookings to expedite cash

flow. Centralized purchasing handles initial site searches.

Telemarketing support to supplement new account development. Orientation

and ongoing mentorship available. No charge for start up collateral and

training. Flexible work environment, virtual office. No structured

hours, territories, no quotas. Accounting department to collect your

receivables. Full service meeting management support: including

web-based registration, catering, ground transportation, AV and

production services.

The ideal candidate will have a minimum of 5 years experience of group

sales experience in a full service hotel, hotel global sales office,

hotel representation firm, and/or convention bureau.

This is a commission opportunity as an independent contractor affiliated

with Hospitality Performance Network.

Contact: Caroline Fawcett

Phone: 630-585-1108

22. Meeting Coordinator; Society of Critical Care Medicine; Des Plaines,


The Society of Critical Care Medicine (SCCM) is the largest

multiprofessional organization dedicated to ensuring excellence and

consistency in the practice of critical care medicine. With 13,000

members in 80 countries, SCCM is the only organization that represents

all professional components of the critical care team. The Society

offers a variety of activities that promote excellence in patient care,

education, research, and advocacy. Visit our website at

Society of Critical Care Medicine (SCCM) in Des Plaines, has a current

entry level opening for a Meeting Coordinator. Duties include the

preparation & coordination of society meetings. Position requires strong

communication & customer service skills with the hotel community and the

SCCM membership. Must be organized, detail oriented, & able to

multi-task in a small team environment. Strong admin, computer (MS

Office) & database skills required. iMIS a +. Minimum of 2 yrs

hotel/meeting exp. required.

In return we can offer the following:* Generous paid vacation time

* 12 paid holidays per year

* Summer hours program

* Medical, dental, std/ltd & life insurance

* Matching 401K

* Educational Assistance

* Performance Based Incentive Plan

Please submit your resume along with salary requirement via e-mail to, or fax 847-827-7656. No phone calls please

23. Account Executive; EMG; work from home

24. Associate Director, Conference Services; Alzheimer's Association;

Chicago, IL

The Alzheimer’s Association is the leading voluntary health organization

in Alzheimer care, support and research.

The National office located in Downtown Chicago is seeking an Associate

Director, Conference Services to provide strategic insight, programmatic

theme development and team leadership to ensure all aspects of the

abstract management process are implemented to recruit the best quality

level speakers and poster presenters at the Association’s national and

international conferences. Administers the procedures to secure

continuing education credits for physicians, nurses and social workers

attending Association conferences. Responsible for identifying

appropriate health care conventions for the Association to display trade

show booth.

Essential Job Functions:

Manage submission, review, and grading of abstracts.

Negotiate and oversee contract development and serves as primary point

of contact with venders responsible for database management of


Responsible for ensuring abstract management timelines for both internal

and external team members are met.

Liaison with speakers and poster presenters to disseminate all

communication relevant to their participation at the conferences.

Travel to meeting sites to oversee speaker and poster session


Accountable for the budgeting and financial tracking of fellowships,

travel stipends and conference awards of ~ $250,000 and above.

Manage guidelines for exhibiting and exhibit at national healthcare

conferences to market the Association’s conference programs and


Manage the ongoing development and oversee the production timeline of

the conference program marketing materials, registration brochure,

on-site book and other conference-related materials.

Minimum Requirements:

Bachelor’s degree in gerontology, social work, adult or health education

or a related field and a minimum of six years experience, preferably a

Master’s degree

Knowledge of Alzheimer care and research issues

Experience in educating and training health care professionals and


Experience in coordinating large national conferences and meetings

Experience with adult learning, educational assessment, curriculum

development and program evaluation

Experience in providing leadership to cross departmental teams

Experience in developing strategic business plans

Fax: 312-335-4051

25. Part-Time Meeting Assistant; Mathematical Association of America;

Washington, DC


The ideal candidate for this position has strong communication and

organizational skills, and the ability to take initiative and work



National educational association in beautiful, historic buildings near

Dupont Circle seeks Part-time Assistant for Meetings and Events. This is

a great opportunity to get to know the events management aspect of

associations. As our part-time assistant, you will help manage logistics

for small- to mid-size events in the association’s Carriage House, a new

state-of-the-art meeting and conference center. In addition, you will

assist the Meetings staff with work related to our annual association

meeting with approximately 1,200 participants. This includes database

and customer service work. We will be able to accommodate a flexible

work schedule of between 15-25 hours a week. This position will include

evening and weekend work. The duration of the position is open for

discussion, but will continue at least through mid-August 2008. If you

are interested, please email your cover letter and resume to: Bryan

Lane, Assistant Director for Meetings Email: More info

about our association:

26. Meetings and Exhibits Representative; American College of

Physicians; Philadelphia, PA

The American College of Physicians (ACP) is a national medical

membership organization located in Center City Philadelphia. It is our

aim to enhance the quality and effectiveness of healthcare by fostering

excellence and professionalism in the practice of internal medicine. We

are currently seeking a Meetings and Exhibit Representative to help us

meet our mission. The Meetings and Exhibit Representative will provide

administrative support to the Convention/Meeting Services Director and

Department, manage individual projects and provide back up for internal

and external meetings and exhibits. Specific responsibilities include

but are not limited to:

• Plan small/medium size offsite meetings as assigned

• Assist in the planning of large annual membership meeting

• Manage budgets and business center costs

• Make travel arrangements for internal staff and vendors attending

site visits


The right candidate for this position will preferably possess a

Bachelor’s degree, have excellent computer skills and have the ability

to travel (3-4 trips/year). Previous administrative support experience

and a demonstrated ability to handle complex travel and meeting

arrangements are required as well as superior customer service skills.

We at ACP value our employees. Our benefits and pension programs are

first rate, and the work environment is highly supportive. We encourage

diversity and new ideas. If you are interested in this position, please

apply by going to: EOE

27. Manager, Sponsorships & Events; American Council for Technology;

Fairfax, VA

28. Exhibits Coordinator; The North American Spine Society; Burr Ridge,


A well-established, medical specialty society located in Burr Ridge is

seeking an experienced Exhibits Coordinator. The selected candidate

will facilitate the planning and production of the technical exhibits

for several of our meetings according to ACCME guidelines. The Exhibits

Coordinator will be the primary contact with exhibiting companies. This

position will also assist the Sr. Mgr of Exhibits and Corporate

Relations as well as the Meeting Services department with various

exhibit related projects and responsibilities. Qualified candidates will

have a bachelor’s degree and 2-3 years experience in exhibit planning

and sponsorship. International meeting planning experience is helpful.

Must possess excellent oral and written communications skills. We offer

exceptional benefits and a positive work environment.

Salary history required. Please submit resume and salary history to

29. Staff Coordinator Specialist; Destination Concepts; San Diego, CA

DCi is currently looking to the fill the positions of Staff Coordinator

Specialist within its Corporate Headquarters in San Diego. The Staff

Coordinator Specialist (SCS) provides administrative support to the

Account Management Department. Specifically, the SCS organizes the

staffing of programs, assists with the fulfillment and program

requirements, and provides internal support to Managers during program


For additional information on DCi please visit our website:

Areas of Responsibility include but are not limited to:

-Staffing Programs

-Staff Uniforms & Badges

-Program Turn Over

-Trip Sheets

-Nextel Management

-Database Management

-Maintaining Employee Records

-Time Sheets

-Producing Staff Newsletter

Required Qualification

-2+ years related experience in administrative functions

-Creativity, logistical, strong communication, and customer service


-Ability to handle multiple tasks & projects simultaneously

Please email resume to Mike Spangler:

Fax to: 858.274.1440 attn: Mike Spangler.

30. Director of Operations, Meetings & Incentives; TSE Meetings &

Incentives (a division of TSE Sports & Entertainment); Cary, NC

We are looking for an experienced Senior Meeting & Incentive Planner to

join our team. In this position you will handle a variety of meeting and

incentives sizes and audiences.

Duties include:

– Site selection

– Contract negotiation

– Program logistics, including food and beverage selection,

Audio-Visual needs, offsite venues

– On-site meeting management

– Budgetary Management as well as financial reconciliation


– Ability to travel up to 40%, including some weekends

To qualify you'll need five-six years of experience in executing the

logistics of meeting and incentive planning on time and on budget.

Experience planning national and international meetings and incentives

is preferred. You must be familiar with web registration and have proven

experience negotiating vendor contracts. Experience handling national

sales meetings, advisory board meetings, customer incentives and sales

incentives is preferred as is a CMP designation.

Bachelor's degree preferred; Associate's degree or equivalent work

experience acceptable

– Excellent communication and interpersonal skills

– Superior customer service and organizational skills

– Exceptional attention to detail

– Ability to prioritize and multi-task and to work under tight deadlines

– Demonstrate ability to work in a fast-paced environment

– Ability to work flexible schedules and/or extended hours to meet

clients business needs

Please send your resume to

31. Sr. Account Manager; Ambassadors LLC; Newport Beach, CA

Position Description

Oversees all elements for a meeting, conference or travel incentive

program and is responsible for the successful fulfillment and operation;

Senior Account Managers are expected to coordinate the most complex

programs with less supervision: Provide guidance and expertise to

Account Managers and Program Coordinators.


Program Planning:

o Manages several files at one time

o Manages each assigned file so all deadlines are met

o Responsible for briefing a backup coordinator, while out of the

office, so the client and all elements of a program are covered

o Pre Program Operations: Manages the Travel/Conference Program file

o Managing vendors to insure delivery of all program elements, including

guarantees, hotel room attrition and contract deadlines

o Works directly with registration and air departments to provide

reports and airline tickets to participants, the client and vendors

o Complete specified forms for both Air & Registration, bringing them up

to speed on all program elements and deliverables

o Works directly with Marketing and Sponsorship departments as

necessary; oversees all aspects of sponsorship fulfillment on

conferences; works with decorator and oversees all aspects of exhibit

floor/booth assignments.

o Works hand in hand with Production team on program elements,


o Orders all printed collateral and signage.

o Writes copy for all program materials including:

o Website

o Enrollment/Registration

o Pre-trip materials: Agenda, confirmation letters, etc.

o On-site collateral: activity confirmations, invitations, gift cards

o Conducts weekly team meetings on all projects

o Room gifts: Orders and delivery onsite

o Spearheads enrollment and pre-trip mailings

o Prepare staff assignments and trip books

o Travel Operations: Onsite Trip Director of the Travel Program or key

Travel Staff responsible for successful operation

o Keeps AE and client informed of all operations onsite

o Responsible for onsite Travel Staff

o Insure all Travel Staff present APG image

o Insure Travel Staff offer exemplary service

o Responsible that Travel Staff know program flow

Required Qualification

o Minimum seven (7) years experience required in event management

o Microsoft Excel

o Microsoft Word

o Microsoft Outlook

o Microsoft Project preferred

o Excellent Customer Service Skills

o BA or BS required

o CMP preferred

Please email your resume and salary history to

32. Event Administrator; Cisco; London, United Kingdom

33. Lead Facilitator; Teambonding; Chicago, IL/New York, NY/New

Jersey/Washington, DC

34. Event Representative; Confidential; San Antonio, TX

35. Annual Conference Manager; American Art Therapy Association;

Alexandria, VA

The American Art Therapy Association (AATA) is seeking a highly skilled

and experienced professional to serve as Conference Manager for its

Annual Conference. The Conference Manager will be responsible for the

pre-conference planning; on-site management and promotion of the

conference, which attracts about 1,000 art therapists and other

delegates. The conference includes plenary sessions, multiple workshops

and other learning sessions, interest group meetings and special events.

The conference is held annually in November with the 2008 conference in

Cleveland, OH and the 2009 conference in San Antonio, TX. Conference

tours and other events take place outside conference hotel. The Manager

will work with the AATA Executive Director and the Conference Committee

on aspects of the conference. Responsibilities include direction and

management of Conference and meeting planning and development,


* Scheduling

* Budgeting and budget forecasting for conference and other


* Speaker contracting,

* Event promotion,

* Logistics servicing, and communications;

* Food and beverage planning

* A-V planning;

* Site logistics and set ups;

* Exhibit development;

* Special events planning and operations;

* Volunteer scheduling.

Applicant must have at least 10 years experience managing all aspects of

a national conference with complex programming. CMP certification is

recommended. Candidate must be highly organized and proficient in

conference management software and Microsoft Office. The Conference

Planner must be able to manage multiple projects of the conference while

working independently as well as being a team leader. Please send

information along with compensation requirements and references to:

American Art Therapy Association

Attention: Conference Manager Search Committee

5999 Stevenson Avenue

Alexandria, VA 2304

36. Program Events Specialist; Girl Scout Council of the Nation's

Capital; Washington, DC


Girl Scouts is the world’s preeminent organization dedicated solely to

all girls where, in an accepting and nurturing environment, girls build

character and skills for success in the real world. In partnership with

committed adult volunteers, girls develop qualities that will serve them

all their lives, like leadership, strong values, social conscience, and

conviction about their own potential and self-worth.

Girl Scout Council of the Nation’s Capital serves the Washington

metropolitan area, including the District of Columbia and areas of

Maryland and Northern Virginia. The diverse full-time staff of 100 and

seasonal part-time staff of over 300 collectively serve approximately

78,000 members. We're an organization with a solid history, a growing

future, and exciting opportunities.


Under general supervision and direction, the Program Events Specialist

is primarily responsible for developing and implementing programs for

girls, specializing in events management and cultivating relationships

with vendors, such as museums and adventure outfitters, for the Girl

Scout Council of the Nation’s Capital.


• Creates, develops, schedules, and markets program events for girls

that support Girl Scout program and the council goals.

• Develops and manages council-wide multi-level events.

• Assures adult and volunteer participation in program development and

establishes guidelines for community collaboration in the development of

programs for girls.

• Ensures that participation in program events is inclusive and

representative of all jurisdictions within the Council.

• Creates, develops and produces publications that enhance troop program

or program events, including assigned portion of newsletter for leaders

five times a year and a weekly electronic newsletter.

• Analyzes current or projected program events and evaluates their

actual or potential effectiveness. Provides staff support and assistance

in the development of new programs and the execution of established


• Provides program event orientation to leaders per any agreements with

providers; provides workshops for leaders of events under her


• Works with registration unit to accomplish on-time event

registrations, confirmations, substitutions and refunds related to

programs under management.

• Assures timely and accurate statistical reports.

• Provides staff support for assigned volunteer committees.

• Serves in a staff advisory capacity to the Manager of Program Services

and to other administrative and service delivery staff units concerning

development, implementation and delivery of program events for girls.


• Bachelor's degree or equivalent related work experience.

• Knowledge and experience in human service and volunteer environment.

• Excellent verbal, written, and interpersonal communications skills.

• Excellent presentation skills and ability to interact effectively in a

public setting.

• Demonstrated ability to meet deadlines.

• Demonstrated ability to effectively manage resources and multiple


• Must be able to maintain a flexible work schedule consisting of

frequent evening and weekend meetings and activities.

• Must have access to an automobile for travel within the jurisdiction.

Betsy Kiger

Staff Recruiter

Girl Scout Council of the Nation’s Capital

4301 Connecticut Ave, NW

Washington, DC 20008

37. Administrator and Event Manager; National Council for Science and

the Environment; Washington, DC

The National Council for Science and the Environment (NCSE) seeks an

experienced individual to carry administrative and logistical

responsibilities for both the organization and for its annual conference

of ~1,000 attendees.

The individual will be responsible for:

[1] office and administrative activities for 15-20 people, including

working with external vendors and service providers; and

[2] logistical, contract and registration aspects for an annual

conference in Washington DC for ~1,000 attendeess.

Skills and Qualifications: Bachelors’s degree with several years

experience. The position requires excellent organizational and

administrative skills, proficient computer skills a must, attention to

detail, demonstrated ability to handle multiple tasks, ability to handle

multiple tasks, strong interpersonal skills a must. Human resource

experience is a plus.

The National Council for Science and the Environment is a nonprofit

organization working to improve the scientific basis for environmental

decisionmaking. For more information about NCSE programs, visit

Send resume and cover letter to

38. Manager, Professional Education; Casualty Actuarial Society;

Arlington, VA

Nonprofit Professional Society in Ballston has an opening for an

experienced Manager of Professional Education. The Manager of

Professional Education supports the Director on delivering various

educational programs including the Annual Meeting, Spring Meeting,

Reserving and Ratemaking seminars, workshops, audio conferences,

Webinars, etc. The Manager of Professional Education will support

Professional Education Committees and Task Forces and manage program

content and speakers for educational offerings. This position works

closely with the Meeting Services Department, which oversees the

logistical aspects of meetings.


Bachelor’s degree and 3-5 years association experience required.

Candidates must be enthusiastic, detail oriented, and be able to handle

multiple projects concurrently. Strong computer, written and oral

communications skills are essential. Candidates should be familiar with

continuing education and/or adult learning concepts. Property Casualty

insurance experience is preferred, but not required. Travel required.

Local Residents Preferred (No Relo). Competitive salary, excellent

benefits and metro location. For consideration please send cover letter,

resume and salary requirements to Resumes without

salary requirements will not be considered. No phone calls. No


39. Show Manager; Helicopter Association International (HAI);

Alexandria, VA


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Past and present issues can be read at Issues from November 27 onward

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