Hospitality and Event Planning Network (HEPN) for 22 October 2007

Hospitality and Event Planning Network (HEPN)

22 October 2007

Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

Issues from November 27 onward are also posted at

This network thrives on sharing. Invite your friends! Anyone can sign up

by sending a blank e-mail to

Neither Topica nor I rents, sells, or gives out your information on this


This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Senior Program Associate; AdvaMed; Washington, DC

2. Associate Director, Brand Strategies & Events; National Collegiate

Athletic Association (NCAA); Indianapolis, IN

3. Registration & Housing Assistant; Rotary International; Evanston, IL

4. Professional Program Director; Convention Management Resources; San

Francisco, CA

5. National Sales Manager; Venetian Resort Hotel Casino; Las Vegas, NV

6. Freelance Meeting Manager; PHOCUS; Basel or Zurich, Switzerland

7. Sales Manager; Tribble Creative Group; Charlotte, NC

8. Manager Conference Business Services; IEEE; Piscataway, NJ

9. Assistant Manager, Audio Visual Productions; General Mills;

Minneapolis, MN

10. Meetings/Convention Planner; National Concrete Masonry Association;

Herndon, VA

11. Client Services Representative; Keppler Speakers; Arlington, VA

12. Director of Conferences; International Association of Fire Chiefs;

Fairfax, VA

13. Conference Manager; Technology Student Association; Reston, VA

14. Sales Manager; Marriott International, Inc.; Florida

15. Corporate Meetings and Event Planner; Friedkin; Houston, TX

16. Executive Director; Tacoma Regional Convention and Visitor Bureau;

Tacoma, WA

17. Meetings Intern; NACCHO; Washington, DC

18. Sales; hartmann studios; Richmond, CA

19. Account Manager; ConferenceDirect; London, United Kingdom

20. Event Manager; ACN Inc.; Farmington Hills, MI


Atlanta, GA

22. Sales Manager; Hilton Suites Brentwood; Brentwood, TN

23. Planner – Training Operations (Event Production/Project Management);

Nissan; Nashville, TN

24. Sales Executive; CW Worldwide Meetings/Site Solutions Worldwide;

Washington, DC

25. Conference Manager; Independent Educational Consultants Association;

Fairfax, VA

26. Meetings Manager; Optical Society of America; Washington, DC

27. Manager, Marketing Programs; Best Western International, Inc.;

Phoenix, AZ

28. Meeting Manager (Administrative); Educational Services Inc.;

Washington, DC

29. Sales Manager; Sheraton Reston Hotel; Herndon, VA

30. National Sales Manager; Salt Lake Convention & Visitors Bureau; Salt

Lake City, UT

31. Director of Corporate Sales; St Louis Convention and Visitors

Commission; St Louis, MO

32. INTERNET MARKETING MANAGER; Myrtle Beach Area Chamber of Commerce;

Myrtle Beach, SC

33. Convention and Tourism Representative II; Virginia Beach Convention

& Visitors Bureau; Virginia Beach, VA

34. Client Services Manager; The Map Network; a NAVTEQ Company;

Washington, DC

35. Group & International Sales Manager; VisitPittsburgh; Pittsburgh, PA

36. Meetings and Conferences Manager; National Association of

Broadcasters; Washington, DC

37. Researcher for Association Meetings; Switzerland Tourism; Zurich,


38. Director of Catering and Special Events; The Princess Anne Country

Club; Virginia Beach, VA

39. Senior Program Assistant; The Bill & Melinda Gates Foundation;

Seattle, WA

40. Meeting Planner; CircleSolutions, Inc; McLean, VA

41. Conference & Marketing Coordinator; Mpire Mgmt Group –

Event/Association Management; Irving, TX

42. Design & Development; Destination Concepts; San Diego, CA

43. Meeting and Program Coordinator; Architectural Woodwork Institute;

Potomac Falls, VA

44. Senior Director, Annual Meeting; American College of Rheumatology;

Atlanta, GA

45. Regional Director of Accounts – East; Hawai'i Convention Center/SMG;

Washington, DC

46. Director of Sales; The Production Network; Seattle, WA

47. Senior Manager, Conference Services; Avalere Health; Washington, DC

48. Meeting & Convention Planner; Genomic Health, Inc.; Redwood City, CA

49. Account Manager; JNR Incorporated; Irvine, CA

50. E Commerce Manager; Buffalo Lodging Associates; Boston, MA

51. Senior Event Planner; The George Washington University; Washington,


52. International Tourism Sales Manager; Washington Convention and

Tourism Corp; Washington, DC

53. Exhibitions and Conferences – Operations Manager; Hoyt Publishing

Company; Skokie, IL

54. Program Assistant, Scientific Meetings; American Society of Clinical

Oncology; Alexandria, VA

55. Meetings Specialist; Certified Financial Planner Board of Standards;

Washington, DC

56. Content Manager; National Retail Federation; Washington, DC

57. Event and Policy Program Planner; Hunt Alternatives Fund;

Washington, DC

58. Development Assistant – Events; Equal Justice Works; Washington, DC

59. Director, CBC Spouses Programs; Congressional Black Caucus

Foundation Inc; Washington, DC

60. Managing Director; INMEX; Washington, DC

61. Senior Meeting Planner; INMEX; Washington, DC

62. Event Manager, Engelberg Center for Health Care Reform; The

Brookings Institution; Washington, DC

63. Manager of Housing and Event Registration; Meeting Professionals

International; Dallas, TX

64. Meeting Planner; Consumer Federation of America; Washington, DC

65. Account Executive; Meeting Dynamics & Dynamics Productions, Inc.;

Ft. Lauderdale, FL

66. Sourcing & Procurement Specialist; Carlson Wagonlit Travel;

Minneapolis, MN

67. Associate Director/Executive Chef; Washington State University;

Pullman, WA

68. Senior Special Events Coordinator; Town of Addison; Addison, TX

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to One SSP will be included each week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to for inclusion in the

next newsletter!


1. Senior Program Associate; AdvaMed; Washington, DC

We are seeking candidates interested in meeting planning and speaker

registration to fill the position of Program Associate in the Medical

Technology Learning Institute (MTLI) department. The MTLI department

develops and runs in-person and audio conferences to help companies

understand the regulatory, reimbursement, and operational issues

involved in bringing medical products to market. Our ideal candidate

will be someone who loves clear expectations, understands the importance

of details and staying on top of deadlines, writes clearly, and enjoys

analyzing data to help us make better marketing decisions.

Specifically, this position will:

. Maintain and update course and publication information onto the

AdvaMed and MTLI website

. Work closely with speakers to obtain their presentations and materials

in a timely manner

. Oversee marketing efforts of outside vendor by monitoring mass

e-mails, print ads, and other marketing venues

. Update course and publication information, such as order forms and

agendas for the AdvaMed and MTLI website

. Assemble and ship conference materials, including program books,

badges, certificates, and rosters

. Input meeting information into AdvaMed's database

Candidates must have a high school diploma and at least two years of

office experience and one year working with a relational database.

Preference given to candidates with meeting planning experience and some

college education. Please email cover letter, resume, and salary

requirements to E.O.E.

2. Associate Director, Brand Strategies & Events; National Collegiate

Athletic Association (NCAA); Indianapolis, IN

3. Registration & Housing Assistant; Rotary International; Evanston, IL

Rotary International, the world's first international association of

service clubs, is looking for individuals who are driven to impact

society. A non-profit organization with over 32,000 clubs throughout

more than 200 countries and geographical areas, we encourage high

ethical standards and carry out humanitarian projects that address such

issues as poverty, health, hunger, education and the environment.

Through a staff of more than 500 employees, we coordinate the

administrative activities of Rotary International and the Foundation,

and service the volunteer offices on the international, district and

club levels. As a member of our team, you can play a significant role in

creating a better world.

Acting as the primary customer service liaison for international

meetings, you will provide administrative support for all registration

and housing activities. This includes:

 Serving as primary contact for meeting registrants

 Responding to inquiries

 Preparing reports and spreadsheets

 Coordinating department travel arrangements and appointment


 Maintaining department files

 Providing administrative and data-entry support to department

supervisory staff

To qualify, you must possess:

 Two or more years of administrative experience

 High attention to detail and accuracy

 The ability to juggle multiple projects

 PC proficiency

 Familiarity with databases

 A willingness to travel and work on-site at international


 A bachelor's degree in business administration, hotel

management or equivalent

A background in customer service and financial reconciliation in an

international organization or the meetings industry is preferred.

In return for your expertise, we offer a competitive salary and great

benefits, including medical and dental insurance, 401(k), disability, a

pension plan, flexible spending programs, tuition reimbursement and

more. Visit our careers Web site: to view a

detailed description of this position and APPLY ONLINE (NO phone calls).

Only those candidates we wish to interview will be contacted. EOE

4. Professional Program Director; Convention Management Resources; San

Francisco, CA

A national professional services firm concentrating on the

administration of Housing and Registration management for citywide

conventions is looking for a dynamic, experienced Director to step in

and join their successful team! In this exciting fast-paced position,

you will oversee the development and administration of citywide housing

and/or registration programs. As an advocate for our clients, you will

be the primary contact responsible for reviewing contracts, managing

hotel blocks, producing reports and analyses, and serving as the primary

liaison to the company's hotel partners.. You will not be bored! The

successful candidate will have 5-7 years of experience with Hotel

Reservations or Revenue Management, Conference Services Management or

experience with managing housing or registration programs. You must be

a true professional with an incredible attention to detail and the

ability to learn our business quickly. We provide the tools and

services for you to excel in your career! You must bring to the table a

strong work ethic, professional image, the ability to manage multiple

projects, participate in a team environment and the willingness to

contribute to our continued success!

We invite you to confidentially forward to us your CV for immediate and

thoughtful consideration to:

Check out our exciting firm at:

Fax: 415.520.5965

5. National Sales Manager; Venetian Resort Hotel Casino; Las Vegas, NV

The primary responsibility of the National Sales Manager is to secure

group business composed of 601rooms (or more) with function space and

food and beverage events while increasing revenues and maximizing the

average daily room rate. All duties are to be performed in accordance

with departmental and The Venetian Casino Resorts policies, practices,

and procedures.

Minimum Employment Requirements:

21+ years of age, proof of eligibility to work in the United States,

High School diploma or equivalent, communicate effectively in English

both in oral and written form, interpersonal skills to deal effectively

with all business contacts, maintain a professional, neat and

well-groomed appearance adhering to Venetian standards, work varied

shifts, including weekends and holidays.

Specific Job Requirements:

Two-five years previous hotel sales experience in a 4 -5 star property

required, proficient in PC software (Stratus, Windows, Excel, MS Word,

Delphi and Microsoft Exchange), access computer keyboard and operate

office equipment, organizational skills to function effectively under

time constraints, within established deadlines and attention to detail,

effective listening abilities with strong judgment skills, maintain a

professional image and enthusiastic attitude at all times, especially

when traveling on business, physical ability to lift and push sales

boxes and displays that may exceed 50 pounds at a time, move freely

about the office, frequent bending and reaching, ability to carry and

distribute hotel sales literature. Work in a fast-paced, busy, and

somewhat stressful environment, maintain physical stamina and proper

mental attitude and ability to deal effectively with guests, management,

team members and outside contacts while working under pressure and

meeting deadlines, able to frequently move freely about the office, sit

for long periods and withstand various activities such as frequent

walking, standing, bending, maintain manual dexterity to access computer

via computer keyboard and operate office equipment, such as telephones,

copiers, fax machine, etc. and able to access all areas of the facility

and travel off property when representing the Venetian

Please send resume to

6. Freelance Meeting Manager; PHOCUS; Basel or Zurich, Switzerland

PHOCUS is a rapidly growing medical marketing communications firm

located in Basel, Switzerland. We are seeking to hire the services of an

experienced meeting manager on a freelance or contract basis. The ideal

candidate will be located close to Basel (e.g., Basel, Zurich, Berne,



– Sustain excellent relations with external clients from the

pharmaceutical industry

– Co-ordinate and manage meetings/events (e.g., symposia, congresses,

advisor boards, etc) of various types and sizes

– Responsible for all meeting logistics

– Contribute to the development, implementation and evaluation of

meeting management processes

– Liaise with PHOCUS account personnel on project management

Required Qualification

– 3 to 5 years international and/or national experience in event/meeting

planning and management, preferably in a healthcare environment

– Experience in managing event projects that range in size from small (6

people) to large (1000 or more)

– Excellent written and oral communication skills in English are

essential; German and/or French are an asset

– Willing to travel on weekends and able to be away overnight during the



– Preferably a university degree in science, marketing or communications

Send CV and cover letter to

7. Sales Manager; Tribble Creative Group; Charlotte, NC

Position Overview:

The Sales Manager for Tribble Creative Group, Inc. is responsible for

generating sales for the company. The sales manager is expected to be

knowledgeable of all aspects of sales and event production processes.

The sales manager reports to the President and co-manages the sales

department with sales team.

Primary Responsibilities of the Job:

– Generate and monitor sales of events, meetings and video production

through the following means:

– Mining new leads and qualifying prospects

– Cold calling

– Contacting current and past clients

– Networking

– Client presentations

– Proposal development

– Development of sales and marketing materials in conjunction with

internal team

Additional responsibilities include:

– Attending events for client support

– Assisting with on-site staffing at events as needed

– Participate in creative development of events and programs with team

– Stay abreast of industry trends


– Team player

– Creative thinker

– An aggressive self-starter with a proven sales record/sales management


– Working knowledge of corporate and civic leaders in the Charlotte


– Excellent written, verbal and presentation skills

– Organized and detail oriented

– Ability to multi-task and work across varying sectors

– Computer savvy, MS Office and CRM database experience preferred

– Experience in event production a plus

– 4 year college degree

Qualified candidates only email Patty Drummond, Business Operations

Manager at No phone calls please.

8. Manager Conference Business Services; IEEE; Piscataway, NJ

The IEEE, the world's largest professional technical organization with

over 370,000 members worldwide, produces 30 percent of the world's

published literature in electrical engineering, computers and control

technology. Through the dedication of our members, we're proud to be the

world's leading authority in technical areas, and want to add you to our

success story! We are seeking a Manager Conference Business Services for

our Technical Activities Department in Piscataway, NJ who will be

responsible for managing the Conference Operations, Conference Services

staff and multiple projects from original concept through final



– Coach, mentor and manage Conference Services staff to establish a

consistent level of quality, accuracy and compliance to departmental

standards, governmental requirements and internal controls

– Responsible for data mining (Informix database, MS Access, Crystal

Reports, Seibel Business Analytics, Web Intelligence/Business Objects)

and presenting information in a format that can be utilized by staff and

volunteer management (Excel, PowerPoint, Word, etc)

– Develops, prepares and disseminates strategic information including

statistical reporting and analysis of IEEE Conferences and conference

related services, support programs and projects

– Develops, prepares and/or reviews Project Plans and Business Cases for

the Conference Database and Conference Operations

– Prepares, manages and communicates detailed Project Plans, Milestones

and Results

– Gathers and refines requirements by performing business analysis,

process reengineering, conducting SME interviews, requirements gathering

sessions and best practice identification

– Research, innovate and propose metrics, analyses, tools or process

changes to improve IEEE Conference Services operations

– Works closely with Conference Operations team members to ensure issues

are addressed promptly and properly

– Gives presentations to senior management and the organization as


– Manages project financials; monitors and controls expenses;

communicates variances

– Manages staff, volunteer, third-party partner and vendor relationships

as necessary

– Delivers a quality product on time and within budget


– 5 – 10 years business management experience

– Bachelor's degree in Business or Computer related disciplines, Masters

Degree preferred

– PC, database and spreadsheet experience is required

– Experience using MS Access, Business Objects, some SQL is preferred

– Proven experience in business analysis, requirements definition and

deployment of business requirements to information systems

– Strong, proven technical, analytical and problem solving skills

– Strong communications skills – ability to listen and communicate

effectively in a clear, comprehensive and tactful manner both verbally

and in writing

– Strong, proven people, project and time management skills

– Ability to understand IEEE Conference Business and apply knowledge and

critical thinking skills to finding solutions to day-to-day problems

– Ability to plan, execute and improve work processes to ensure business

objectives are achieved

– Ability to relate well with others, build relationships and

constructively interact with a variety of staff, volunteers and vendors

– Must possess the necessary skills to analyze and interpret business

requirements and design appropriate reporting solutions with moderate


– Must be able to successfully prioritize and manage several large

projects simultaneously

We offer a competitive salary commensurate with experience and a

comprehensive benefits package including medical, dental, 401(k) plan

with company match, tuition reimbursement, flexible spending accounts,

company paid life insurance, and a business casual dress code.

Please apply online by going to this URL: Only those resumes that go

through the URL from the web address above will be considered. NO

AGENCIES PLEASE. Equal Opportunity Employer M/F/D/V.

9. Assistant Manager, Audio Visual Productions; General Mills;

Minneapolis, MN

This person will help to oversee the efforts of all employees within

Audio Visual Productions

and will directly supervise the Presentations staff. This person will

make decisions with regard to capital purchases of audio-video

equipment, will directly support the General Mills Board of Directors in

their meetings throughout the year and will also be hands-on in

delivering other technical services.


People Management

– Assist in the development of employees within AV support,

Presentations and Video Production in order to enhance job and customer


– Assign projects, suggest technical courses, etc.

– Conduct performance reviews and IDPs with direct staff.

– Manage project/staffing schedule to ensure adequate coverage for all

customer needs. Hire appropriate local technicians to supplement work

force as necessary


– Set-up of all Audio and Video equipment for meetings for both on site

and off site programs

– Contract with, and coordinate efforts of, outside production companies

hired for larger, more complex programs

– Assist customers (employees) with technical presentations,

presentation development and video conference calls

– Provide General Mills Board of Directors with audio visual support for

both on site and off site meetings.

– Assist manager with strategic plans for enhancing available technology

– Work within the EMS (Event Management System) to understand

nature/scope of upcoming work projects and related staffing needs


– Assist manager in tracking, forecasting and controlling budgets

through the use of SAP, budget review process, vendor negotiation

skills, etc.

– Determine needs for capital purchases. Submit proposals to Capital

Review committee for approval. Drive process for completing capital



– Minimum 2 year associates or technical degree; prefer Bachelors in

Communication or related field. In lieu of a degree, will consider 10+

years experience

– Minimum of 5 years experience managing people and projects including 2

years in a corporate setting managing projects and budgets

Technical Requirements:

Audio Visual/Presentations

– Strong skills in PowerPoint, Flash, Word, Excel and other animation


– An understanding of basic audio-visual equipment (LCD projectors,

screens, laptops, sound boards, microphones, etc.) plus other equipment

that has audio inputs/outputs

– Working knowledge of Video Conferencing to include setting up a point

to point call or a multi-point call.


– Working knowledge of Final Cut Pro, & Avid systems for video editing.

– Working knowledge of Audio Recording.

– Working knowledge of duplication of VHS, CD¿S and DVD¿S.


– Enthusiasm and positive outlook

– High ethical standards and ability to maintain confidentiality

– Passion for delivering exceptional customer service

– Ability to travel frequently ¿ 30-40%

– Ability to deal effectively with all levels of management ¿ including

Board of Directors

– Flexible and accepting of change

– Highly organized able to track multiple project deadlines at one time

– Adept communicator both verbally and in writing

To Apply Please Visit our Website at:

10. Meetings/Convention Planner; National Concrete Masonry Association;

Herndon, VA

National trade association in Herndon, VA has immediate opening for a

detailed individual to support Director of Meetings & Conventions in

daily operation of dept. Minimum of 5 years meeting planning experience

required. CMP preferred. Responsibilities include coordinating various

aspects of annual meeting, trade show, board meeting and all in-house

and miscellaneous meetings.


Requires good negotiation, writing and communications skills and ability

to multi-task and work in a demanding environment. Also requires good

command of Microsoft Office, Word Excel, Access and knowledge in iMIS.

Some travel required.

Mail or fax cover letter and resume to 13750 Sunrise Valley Drive,

Herndon VA 20171. FAX: (703)713-1946 or (703)713-1910. E-mail to No phone calls please.

NOTES: Local Residents Preferred (No Relo). Salary is commensurate with

experience. Benefits include 401K employer matching program, individual

and family health insurance program.

11. Client Services Representative; Keppler Speakers; Arlington, VA

Our client service representatives are responsible for all logistic

arrangements necessary for our celebrity speakers' appearances. This

person will interact extensively with both our speakers and customers.

Responsible for all details necessary for the successful completion of

each event. Past customer service or meeting industry experience is a

definite plus.


. Bachelor's Degree

. 1-2 years of work experience

. Ability to work in a professional manner with high profile, highly

demanding speakers and celebrities.

. Offer friendly and courteous customer service to both customers and

speakers, balancing the sometimes-conflicting needs of each party.

. A well-organized, detail-oriented individual who is able to multi-task

in the midst of stressful situations.

. One who is self-motivated and can work well both on their own and as

part of a team.

. Clear, thorough communication skills.

. Proficient in Microsoft Office; a working knowledge of Siebel CRM and

Sabre would be a plus.

. A general grasp of the domestic airline industry, etc. would be a


Office located near the Ballston Metro in Arlington; medical,

dental, and life insurance; flexible spending accounts; sick and

vacation leave; paid holidays; matching retire plan.

Send cover letter, resume, and salary requirements to

12. Director of Conferences; International Association of Fire Chiefs;

Fairfax, VA

Join an exciting new leadership team at the International Association of

Fire Chiefs. IAFC is a 134 year old association that represents the fire

chiefs and chief officers of over 1.2 million firefighters. We seek a

proven team player and a results oriented director of conferences.

Responsible for the development and management of up to ten conferences.

The association's largest conference is one of the Top 100 tradeshows in

the U.S. with over 17,000 attendees.


Bachelor's degree and 7 years of conference management experience

required; must also be proficient in contract negotiation, budget

development and management. Must possess excellent communications and

computer skills and be able to manage multiple activities of varying

priority on a timely basis. Must have experience working with volunteer

committees and supervising on-site, remote, and contract employees.

Moderate travel required. CMP is desirable.

IAFC provides excellent benefits and supports work/life balance. For

consideration, please send cover letter and resume with salary

requirements to Personnel Dept., IAFC, 4025 Fair Ridge Drive, Fairfax,

VA 22033; fax: 703-273-9363 or e-mail: We are an EOE


13. Conference Manager; Technology Student Association; Reston, VA

The Technology Student Association, a national non-profit youth

organization, is seeking a conference manager to assist with the

planning of TSA's national conference. Five thousand middle and high

school students and their teachers attend this annual event in late June

to participate in technology based competitions.

This is a part-time position (approximately 20 hours per week) at the

national TSA office located in Reston, VA.

To learn about the Technology Student Association, visit

Send a resume (no attachments) to Dr. Rosanne White at

14. Sales Manager; Marriott International, Inc.; Florida

15. Corporate Meetings and Event Planner; Friedkin; Houston, TX

16. Executive Director; Tacoma Regional Convention and Visitor Bureau;

Tacoma, WA

17. Meetings Intern; NACCHO; Washington, DC

This Intern position is a member of the Preparedness primary work teams.

The position contributes to the advancement of local public health

practice by providing support to the Medical Reserve Corps Project and

general meeting support at NACCHO.

General responsibilities include coordinating meeting logistics,

registration and housing coordination of several regional meetings.

Responsibilities include drafting correspondence to attendees;

coordinating mailings; organizing and maintaining project files,

documents, and databases; responding to requests for information from

attendees; and other duties as needed. All interns supports and advances

NACCHO's strategic plan and contributes to the ongoing activities of the

team and organization. The meetings intern will have the opportunity to

travel to larger NACCHO meetings during their term.


. Coordinating meeting logistics for project-related activities,

including identifying meeting locations and coordinating logistics with

facility, coordinating travel arrangements for attendees, serving as a

point-of-contact for registration for meetings and trainings, sending

meeting materials to participants, etc.

. Assisting with onsite logistics for NACCHO meetings (if attending).

. Setting up and maintaining files and records.

. Synthesizing and reporting on meeting evaluations.

. Assisting with printing, photocopying, or faxing of documents.

. Preparing labels and envelopes, and assisting with mailings as needed.

. Assisting with telephone communications.

. Performing other duties as assigned.



Bachelor's degree in relevant professional field ideal, however willing

to consider an undergraduate student with work experience.


. Excellent ability to balance multiple priorities, and to effectively

communicate about the status of projects

. Excellent ability to multi-task

. Excellent ability to communicate well with the public on the phone and

in person

. Ability to work independently as necessary to achieve high performance

. Ability to work effectively within teams

. Ability to organize work projects and complete tasks within assigned

time frames

. Ability to maintain databases

. Ability to organize and present information

. Detail oriented; high degree of accuracy in all aspects of work

. Full accountability for all work responsibilities and outcomes, and

for input to team(s)


. Strong organizational skills; ability to maintain accurate files

. Strong interpersonal skills

. Medium-level computer skills with Microsoft Office

. Strong written and oral communication skills

. Customer service orientation, for both internal and external customers


$10-12/hour, approximately 20-25 hours a week.


EOE: NACCHO is an Equal Opportunity Employer


This position is open to internal candidates wishing to be considered

for these job responsibilities. If the position is not filled

internally, it will be filled externally.

Qualified applicants should send cover letter and resume to: NACCHO,

1100 17th Street, NW, Second Floor, Washington, DC 20036.

Fax: 202-783-1583. Attn: Meetings Intern – PHP/MRC.

Or email No phone calls please.

18. Sales; hartmann studios; Richmond, CA

Hartmann Studios, an exciting, innovative Event Design and Production

company is seeking a motivated, experienced individual for a sales

position in their new Party Rentals Division

Hartmann's compensation package includes generous salary and bonus,

medical insurance, expense account, 401k and the opportunity to work

with a creative and positive staff who are serious about the colorful

and exciting world of event design.

Responsibilities Include:

Maintaining close client relations

Inventory Order Processing and Maintenance

Work Order Production for Hartmann's production team

Event site Meetings (some travel required)

Extensive preparation of client service quotes

Acquiring knowledge of extensive, ongoing rental inventory and


Provide overall excellent customer service

Qualifications And Experience:

Party rental sales experience, to include detailed knowledge of linens,

furniture, flatware, glassware, china, and other accoutrement

Strong interpersonal skills

Self-starter, with ability to prioritize and multi-task in a fast-paced


Outgoing and friendly personality with a strong desire to work with

other like-minded individuals in a positive, creative environment

Please email resume and cover letter to

19. Account Manager; ConferenceDirect; London, United Kingdom

If you are looking for a flexible career in the hospitality industry

that allows you to create your own success, establish your own monetary

goals, and set your own hours, then you owe it to yourself to learn more

about ConferenceDirect. At ConferenceDirect, there is no limit to your

success. We have developed one of the hospitality industries most

successful companies and we want you to grow with us. That's our vision.

There is no better way to put it. And there is no better way for you to

capitalize on your experience and gain the lifestyle benefits and income

opportunities you deserve than by joining ConferenceDirect.

Be Your Own Boss

How would you like to put your hospitality or meeting planning

experience to work for you? Let us help you build a flexible and

rewarding career as a ConferenceDirect Associate. We're offering you the

opportunity to leverage our extensive network and resources to help

major corporations and associations plan events in some of the most

sought-after venues in the world.

Work Any Time Any Place

As a ConferenceDirect Associate you'll enjoy the flexibility of working

from your home, or wherever you wish. You decide when, where and how

often you want to work. You'll also be able to tailor your customer base

to your own experience and needs. You decide what customers to call on

regardless of geography.

Take your experience and put it to work!

Your expertise in the hospitality industry can be the basis of a new

career that provides a more flexible and rewarding work environment.

ConferenceDirect, a worldwide meeting solutions company, wants you to

serve major corporations and associations in planning meetings and

events. You will help professionals find proper venues and plan

functions from the comfort and convenience of your office, either from

home or wherever you choose to do business

For more information, visit our website:

or contact:

Steven C. Morris

Managing Director-International


20. Event Manager; ACN Inc.; Farmington Hills, MI

ACN is the world's largest direct selling telecommunications company

offering highly competitive local calling, long distance, Internet,

wireless and digital phone services to consumers and small businesses in

the United States, Canada, Europe and Asia Pacific. With double digit

annual revenue growth and annualized revenue of nearly half a billion,

ACN is one of the fastest growing privately held companies in the world.

Further expansion throughout Europe and Asia Pacific is planned for the

near future.

The Event Manager is responsible for researching, negotiating, planning,

and project managing ACN events. These events include International

Trainings, International Conventions, Regional Events, Incentive Trips,

and miscellaneous functions.


International Trainings and Conventions

– Management of assigned ACN Events

– Sourcing and management of decorator, security company, floral,

simultaneous language interpreters, sign interpreters, temporary staff,

EMT personnel, and phone service

– Coordination of all food and beverage for staff, attendees and

production crew

– Main contact with the convention center, production company, and

convention bureau

– Responsible for negotiating contracts and paying all bills for vendors

– Handles all logistical arrangements for luncheons, dinners and

associated meetings

– Writes hotel descriptions and travel information for website

– Responsible for move-in and move-out of event

– Overall show manager for event coordinating staff assignments, work

schedule, and handles all management issues

– Attends convention meetings with hotel and convention center

– Handles all travel and housing arrangements for staff working the


– Responsible for show books and staff packets

– Responsible for signage

– Contracts special audio and visual for events

– Initiates printing of badges, tickets, and show passes

-Processes staff per diems & bonus checks

– Manages registration and trains registration personnel

– Reviews web information for event planning

– Coordination of post event meetings, assessing and implementing

changes to further improve events.

Incentive Events

– Handle the negotiating and contracting of assigned incentive trips

– Responsible for inviting and housing attendees

– Responsible for onsite management

– Assist Director with the additional Incentive trips

– Responsible for video taping of events for event promotion

– Producing and video editing of trip videos

Online Recognition

– Creation and distribution of regular updates of confirmed attendees to



A. Minimum of 5 years meeting planning experience, CMP or CMM preferred

B. Bachelors degree in business, marketing, or hospitality preferred

C. Strong PC skills are essential

D. Excellent oral and written skills

E Strong familiarization with network marketing a plus

F Ability to travel to events, both nationally and internationally

G. Experience managing large (5,000+ pax) events preferred

To apply for this position, please send cover letter and resume with

salary requirements to Lana Shaman at


Atlanta, GA

Position Description

– Works closely with Strategic Directors and other key department staff

to understand department business plans needs, and develops marketing

strategies for promoting services of the Corporate Affairs Department.


– Serves as primary liaison to assigned departments and all the service

functions of the department

– Provides Business planning services to assigned department to include

the development of annual business plans for meetings and conferences,

budgets and strategies for delivery of key information through their


– Provides facilitation and project management for planning committees

assigned to organize and produce NHO meetings and conferences.

– Assists with meeting design, developing meeting objectives,

identifying stakeholder needs, speaker selection and consulting on

development of evaluation tools.

– Understands unique needs of each department and develops customized

approach to delivery of departmental services.

– Develops strong working relationship with department heads and key

staff at a decision making level

– In conjunction with the business services group, educates departments

on Corporate Affairs services including meeting design and execution,

travel services, technology offerings including OneForm, ResX, B-there,

and available training

– Advise department heads and key staff of problems and/or other issues

around meeting and travel management that need attention.

– Manage team of Conference and Event Managers, Conference and Event

Planners and Meeting Coordinators

– Review reports from Business Operations team on customer departments.

Provide annual analysis to departments and make recommendations as


– Ensures that customer is receiving and is satisfied with all services

offered by the Corporate Affairs Department.

– Plans and executes key large and medium size conferences, meetings or

special events

– Stays abreast of continuing trends in the meetings industry and have

involvement in professional organizations

– Ensures that meetings staff are trained on newest technologies, hotel


Required Qualification

– Knowledge of hotel companies and inventory around the country

– Extensive knowledge of new meeting technologies such as AV,

production, food and beverage trends

– Advanced knowledge of conference facilities, technology, and


– Strategic business planning and business management skills.

– Extensive budgets and logistical expertise.

– Negotiation of terms of vendor service contracts and contract


– Planning and coordination of projects across multiple organizational


– Ability to perform several tasks and to prioritize multiple projects.

– Strong interpersonal and communication skills and the ability to work

effectively with a wide range of constituencies in a diverse community.

– Knowledge and understanding of meeting and event planning principles,

requirements, procedures, and available resources.

– Ability to investigate and analyze information and to draw


– Knowledge of finance, accounting, budgeting, and cost control


– Ability to create, compose, and edit written materials.

– Skill in organizing resources and establishing priorities.

– Ability to negotiate and manage contractual arrangements.

– Ability to make administrative/procedural decisions and judgments.

– Travel required approximately 10 – 20 %.

-Bachelors Degree in Business Management, Marketing or related field. 10

+ years work experience in comprehensive conference, meeting or event

management including program development and design,

promotion/communications, budgeting, sponsorship packaging, exhibits and

logistics management.

– CMP certification preferred

– Knowledge and understanding of ACS organization structure, programs,

workflow, and operating procedures.

– Highly developed skills in written/verbal communication, project mgmt

and relationship management

– Ability to manage and develop planning and support staff

– Understanding of adult learning concepts

– Ability to manage staff and projects on tight deadlines

– Ability to effectively prioritize and manage workload of self and


– Work well under pressure

Please apply online at:


22. Sales Manager; Hilton Suites Brentwood; Brentwood, TN

The Hilton Suites Brentwood is looking for a qualified, motivated and

service-oriented people to join our hospitality team. If you are

interested in working for a progressive company that offers competitive

wages and benefits, and a fun atmosphere, we urge you to contact us. We

are seeking an energetic and motivated Sales Manager with excellent

leadership, organization & communication skills for our Hilton in

Brentwood, TN.

We offer a competitive salary and excellent benefits, including bonus

incentive program and medical/dental.

Primary Objective of Position

To solicit past and new business to ensure all revenue goals (i.e., room

nights, ADR, REVPAR, room rental, etc.) are achieved or exceeded and to

manage accounts to achieve guest satisfaction.

Responsibilities include but are not limited to:

– Maximize revenue by selling all facets of the Hotel, both orally and

in written form to previous, current and potential clients.

– Handle accounts details so that all pertinent aspects of solicitation

and closing are complete and documented. Coordinate various departments

participation in servicing accounts.

– Travel locally to conduct outside calls and promote the Hotel.

– Prepare information for, meet with and entertain clients as deemed

appropriate by potential business from that account.

– Represent Hotel at trade shows as specified by Corporate trade show

attendance guide.

– Increases visibility of the Hotel by actively participating in the


– Due to the cyclical nature of the hospitality industry, employees may

be required to work varying schedules to reflect the business needs of

the Hotel.

Experience in hotel sales is preferred.

Please e-mail your resume to

23. Planner – Training Operations (Event Production/Project Management);

Nissan; Nashville, TN

At Nissan, minds race. Ideas do laps around the office. Each turn is a

pit stop on the road from inspiration to reality. So, if you think you

get it…get to Nissan. Nissan North America has moved its North

American Corporate Headquarters to Nashville, Tennessee, bringing

outstanding opportunities to work for a company with a history of growth

and success that's committed to its employees and their communities.

This position is for a new dealer development initiative being developed

to support Sales & Marketing for North America. Responsible for the

event production and project management of dealer development programs.


– Creates and manages the systems, processes and infrastructure required

to install development programs.

– Responsible for the management and implementation of national training


– Creates and maintains dynamic and highly complex project plans,

communication plans, operations systems, tracking systems, and program

logistics for development and installation in North America.

– Writes and develops detailed RFPs for training program vendor


– Working with curriculum development, sources state-of-the-art experts

and vendors with content suitable for dealer development, national

implementation capabilities and quality required for dealer training.

– Develops and manages creative process and program deliverables

including print, video and interactive media.

– Develops alternative plans to meet varying budget scenarios.

– Reviews training materials to ensure instructional alignment of media,

production elements with the design plan.

– Plans, coordinates and implements various program tests and training


Required Qualification

– A minimum of six to nine years progressive professional experience in

related field required.

– Event management experience that includes creative production.

– High-level experience in project management of multi-faceted, complex


– Ability to manage multiple projects simultaneously.

– Essential that candidate be extremely detail-oriented, highly

organized with the ability to direct and analyze programs from various


– Automotive retail background a plus.

– Approximately 20% day and overnight travel required.

– Bachelor's degree required

Inspired new ways of thinking are what Nissan expects of every employee.

To see what you can expect of Nissan, visit: We offer an

attractive retirement plan, a generous 401(k) savings plan with company

match, a success sharing bonus plan, 14 paid holidays including annual

holiday closure, and great vehicle benefits. You must be able to show

proof of eligibility to work in the U.S. We are an Equal Opportunity


Respond immediately by accessing the following dedicated online response

form which will allow you to cut and paste your resume. This form will

go directly and immediately to the hiring authority for this position.

Access the online response form at:

24. Sales Executive; CW Worldwide Meetings/Site Solutions Worldwide;

Washington, DC

Individual will concentrate on customers and segments that will book

group business and events from 100 guestroom nights to an unlimited

amount and have historically generated group business locally or

nationally. The RSE will also conduct targeted prospecting for new

business segments and customers that may generate this type of business

and would be attracted in the Meeting Services that Site Solutions

Worldwide has to ofer.

Typical activities may include:

– maintaining relationships with existing customers through regular

review visits;

– visiting potential customers to demonstrate Site Solutions Worldwide

Meeting Services and gain new markets;

– acting as a contact between Site Solutions Worldwide and its existing

and potential markets;

– contacting clients by phone/in person appointments to negotiate terms

of an agreement and conclude sales;

– gathering market and customer information;

– staffing trade exhibitions and demonstrations;

– negotiating variations in price, delivery and specifications with


– daily recording/tracing of sales activities- information/journals in

Client Relations Management Tool and accountable to Sales & Marketing


– reviewing own sales performance;

– gaining a clear understanding of customers' businesses and


– making accurate, rapid cost calculations to ensure accurate and

realistic budget perimeters for both potential clients and Site

Solutions Worldwide management.

– feeding future buying trends back to employers.

Potential candidates will need to show evidence of the following:

– the ability, and desire, to sell;

– excellent communication skills;

– a confident and determined approach;

– the ability to work independently and as part of a team;

– the ability to flourish in a competitive environment;

* Must be able to negotiate hotel contracts, rates, audio visual as well

as food and beverage under time constraints

*Excellent communication skills (non-stop communication via phone and

email-in person appointments)

*Must have a personality that is competitive, determined and can

multi-task while being deadline driven

*Must have computer skills and be proficient in MS Excel, MS Word and MS

Outlook as well as internet search engines and shared network files,


to be discussed at interview

-certifications in meeting planning and or sales helpful.

Please send resume and salary requirements to

25. Conference Manager; Independent Educational Consultants Association;

Fairfax, VA

26. Meetings Manager; Optical Society of America; Washington, DC

Prestigious scientific association seeks experienced Meetings Manager.

Responsible for management and execution of a major citywide convention

and multiple topical meetings.

Overall management of meeting includes: meeting staff management,

budgets, contracts, logistics, coordination of papers with scientific

technical team, marketing, and communications. Primary liaison with

program planning committees: organize, implement and evaluate

specialized meetings in response to committee/member needs. Association

background and 5 years experience in meeting planning required. CMP

preferred. Travel is required. Great Dupont Circle location, competitive

salary and benefits! Please send resume with cover letter and salary

history to

27. Manager, Marketing Programs; Best Western International, Inc.;

Phoenix, AZ

28. Meeting Manager (Administrative); Educational Services Inc.;

Washington, DC

29. Sales Manager; Sheraton Reston Hotel; Herndon, VA

30. National Sales Manager; Salt Lake Convention & Visitors Bureau; Salt

Lake City, UT

Responsibilities: Promotes and sells Salt Lake as a meeting destination

with primary focus on groups in the market segment of Social, Military,

Ethnic, Religious and Fraternal (SMERF) that use a multi-hotel package

and the Salt Palace Convention Center/South Towne Exposition Center, and

individual hotel facilities in and around the Salt Lake Valley.

Qualifications: Four year degree from an accredited academic

institution, or minimum of four years hospitality industry sales or

related experience. Understanding of hospitality/tourism industry

required. Skills in account management, direct sales, and sales

presentations. Experience with CVBreeze and MINT a plus.

Compensation: DOE To apply, include cover letter, resume and salary


Contact: Human Resources

Salt Lake Convention & Visitors Bureau

90 S West Temple

Salt Lake City, UT 84101

8015344900 (phone)

8015344980 (fax)

31. Director of Corporate Sales; St Louis Convention and Visitors

Commission; St Louis, MO


Responsible for managing corporate sales solicitation for corporate

sales staff at the CVC. Produces corporate leads for St. Louis with

emphasis on corporate group bookings, concentrating on single hotel



Bachelor's Degree (B.A.) from four-year College or University, or five

to seven years related experience and/or training; or equivalent

combination of education and experience.


Commensurate with education and experience.


Leo H. Ming, Jr.

St Louis Convention and Visitors Commission

701 Convention Plaza

Suite 300

St Louis, Missouri 63101

314 992-0614 (phone)

314 992-0605 (alt. phone)

314 421-0039 (fax)

32. INTERNET MARKETING MANAGER; Myrtle Beach Area Chamber of Commerce;

Myrtle Beach, SC

DMO is seeking qualified, proactive, results-oriented leader with proven

success in destination marketing management to assist VP in strategy

development, planning, budgeting, coordination, and management.

Responsibilities include supervision of staff and execution of tactical



College degree and minimum of 5 years experience required. Superior

organizational skills, attention to detail, and strong written and

verbal communication skills critical.


Competitive salary and benefits package. Send resume, salary history,

and three professional references to EOE, drug

and alcohol free workplace and family-friendly certified.


Shirley K. Landry

Myrtle Beach Area Chamber of Commerce

1200 North Oak St.

PO Box 2115

Myrtle Beach, SC 29578

843-916-7203 (phone)

843-916-7278 (fax)

33. Convention and Tourism Representative II; Virginia Beach Convention

& Visitors Bureau; Virginia Beach, VA

Responsibilities include prospecting, participating in sales

missions/tradeshows & conducting site inspections to achieve individual

& team sales goals. Has direct contact with planners/locals to stimulate

group business, especially for new convention center. Maximizes ROI &

produces booked business.


Experience equivalent to 8 years in fields related to marketing/sales in

the hospitality industry. Preferences: 6 yrs exp. in fields related to

booking national convention center business in similar market; computer

savvy; excellent communication skills.


Competitive salary based on experience. Excellent benefits package. EOE.

Application deadline 10/26/2007.


Shevonne Morgan

Virginia Beach Convention & Visitors Bureau

2101 Parks Avenue

Suite 500

Virginia Beach, VA 23451

757-385-6664 (phone)

757-437-4747 (fax)

34. Client Services Manager; The Map Network; a NAVTEQ Company;

Washington, DC


Manage Ad Supported online and print projects that often have high

public visibility

Develop strong relationships with CVB and DMO

Manage production of online, interactive city maps for multiple clients

Manage production of destination and special event print maps for

different cities

Work closely with production department


Demonstrated ability to multitask 1-3 years experience managing complex

client relationships 4-year college degree Experience working with

media, destination marketing or events Ability to multi-task in a

fast-paced, deadline driven, changing environment Copy-editing skills

helpful Understanding of publications or products




Kevin Frye

The Map Network

827 Seventh Street NW

Washington, DC 20001

35. Group & International Sales Manager; VisitPittsburgh; Pittsburgh, PA


Market & sell Gr. Pittsburgh for group/int'l. travelers. Manage

group/int'l. sales accounts. Manage marketing/tourism promotion in Gr.

Pittsburgh; group/int'l. tour suppliers/buyers in USA, CAN and targeted



BA mktg./hotel/business; 3-5 years sales/mktg. exp. Results-oriented,

self-starter; excellent follow-up/detail-oriented/sales & interpersonal

skills. Travel car and air, min. 50%. Valid US Passport & PA driver's

license. MS Office Suite: Word, Outlook, Excel, Access, Project and

Power Point; database tracking system like iDSS.


Excellent, comprehensive benefit package; salary commensurate with

experience and qualifications


Mary Grasha Houpt


425 Sixth Avenue

Suite 30

Pittsburgh, PA 15219

412-281-0482 (phone)

412-325-0303 (alt. phone)

412-338-0751 (fax)

36. Meetings and Conferences Manager; National Association of

Broadcasters; Washington, DC

The National Association of Broadcasters – a trade association that

advocates on behalf of more than 8,300 free, local radio and television

stations and also broadcast networks before Congress, the Federal

Communications Commission and the Courts – in search of candidates to

fill the Meetings and Conferences Manager position currently available.

This position is responsible for the logistical coordination of

NAB-sponsored meetings and events as well as providing support for the

NAB Show conference program. Some of the duties include but are not

limited to are: research meeting/event sites, solicit bids, analyze

proposals and make recommendations based on previously established

meeting criteria and budget parameters; provide fulfillment of all

sponsorship requirements for non-convention programs; negotiate and

manage local DC hotels program; negotiate and manage airline and car

rental programs.

Successful candidate will possess a Bachelor's degree; at least two

years related experience planning meetings and special events and/or

training; or equivalent combination of education and experience.

Excellent organizational skills with a very strong aptitude for detail

work. Ability to prioritize work assignments and follow through to

completion. Ability to manage several projects simultaneously and meet

and set deadlines. Ability to work well and accurately under pressure.

Excellent interpersonal, and communication skills, ability to interact

well with members and vendors; highly motivated, flexible and

self-starter. Some travel required. Must be proficient in MS Word,

Excel, Outlook, and Access.

Please visit our web site for a full listing about this exciting


37. Researcher for Association Meetings; Switzerland Tourism; Zurich,


Switzerland Tourism is responsible for the national and international

promotion of Switzerland as a holiday, travel and congress destination.

200 employees at the Zurich headquarters and in 20 branch establishments

worldwide work constantly on innovative and unconventional marketing of

Switzerland with its uniquely varied character.

Congresses of international federations still represent unexploited

potential for Switzerland. In our Meetings and Incentives product

marketing unit, we are working to develop the marketing and acquisition

of international congresses.


– Selecting potential congresses for Switzerland according to profiles

defined by the partner destinations

– Ascertaining opportunities for Switzerland and identifying the


– Procurement and evaluation of relevant documents and forwarding them

to suitable partner destinations in order to draw up the candidacy files

– Coordination of the candidacy process with the relevant partners

– Monitoring trends and development of association meetings

Required Qualification

– You should preferably have previous experience of international


– You are happy to manage and maintain your database and have an

affinity with the proactive search for relevant information on the world

wide web

– As an open-minded person who likes contacts, you are used to working

independently and reliably

– You are familiar with the use of MS Office

– You negotiate and communicate fluently in German, English and French

We offer you

– A varied and challenging activity with opportunities for further

career development

– A modern workplace with attractive employment conditions

Please forward your complete application file to Switzerland Tourism,

Human Resources, Corinne Frei, Postfach, 8027 Zürich or

38. Director of Catering and Special Events; The Princess Anne Country

Club; Virginia Beach, VA

Founded in 1916, this full service traditional member-owned private club

with over 1,100 members is located just two streets from the ocean.

Facilities include a newly renovated 18-hole golf course, indoor and

outdoor tennis, fitness and aquatic complexes and a new clubhouse that

opened in March 2005 with casual, fine dining, ballroom, and banquet

rooms. 2006 food and beverage revenues totaled nearly $2 million. The

ideal candidate will possess high-end creative banquet experience,

strong member relation and administrative skills and be responsible for

marketing the Club's banquet facilities for business and social

meetings; as well as Club Functions. The Director of Catering and

Special Events meets with Club Members and sponsored guests and develops

contracts for and oversees and takes ownership of all catered and

special events.

Compensation will be commensurate with experience and qualifications.

Qualifications and salary requirements should be submitted to Princess

Anne Country Club, 3800 Pacific Avenue, Virginia Beach, Virginia 23451

Attn: Denise Johnson, Human Resources. Additionally, resumes are

encouraged to be sent electronically to

The position is available November 15, 2007.

Contact: Denise Johnson

Phone: 757-428-4141 Ext. 317

Fax: 757-425-6976

39. Senior Program Assistant; The Bill & Melinda Gates Foundation;

Seattle, WA

40. Meeting Planner; CircleSolutions, Inc; McLean, VA

Circle Solutions, Inc. (Circle) is a woman- and employee-owned

professional services firm providing products and services in support of

healthier, safer people and communities. We are seeking a Meeting

Planner to support government-sponsored projects. We require experience

coordinating Federal government conferences; travel and logistics;

knowledge of FTR; excellent oral/written communication skills;

proficiency with computer technology; and the ability to travel and work

flexible hours. CMP and a degree strongly preferred, but we are seeking

a candidate for a more junior role and are not required.

Located in the Washington, DC metropolitan area, Circle focuses on

health, criminal justice, and other social issues. We have supported

federal, state, and private sector clients since 1980. Circle has been

recognized by the Washington Business Journal as one of Washington's Top

25 women-owned businesses.

We offer a beautiful modern office, a friendly corporate culture, a

competitive salary and excellent benefits. Send resume and cover letter

to Visit our website at EOE/M/F/V/D

41. Conference & Marketing Coordinator; Mpire Mgmt Group –

Event/Association Management; Irving, TX

Mpire Management Group, a trade show, conference and association

management company, is looking to fill an entry level conference

planning and marketing coordinator position.

The ideal candidate will be an organized, self-motivated and goal

oriented. The individual should have excellent communications skills and

be looking for a position that will provide growth and a career

opportunity. We offer salary, benefits and a flexible schedule.

Please email all resumes to Amanda Prudden at

For questions, please call us at 888-503-8700.

42. Design & Development; Destination Concepts; San Diego, CA

Destination Concepts, inc is seeking an experienced full time employee

for their Design & Development department. This individual reports to

the Manager, Design & Development and primarily researches vendor

details and develops comparative data for use in proposals.

DCi offers excellent benefits.

For more information on our company please visit our website

The individual is responsible for developing written proposals, which

are in turn presented to clients. Other areas of responsibility include:

gathering costing from vendors, maintaining costing database, seek out

new supplier vendors and maintain relationships with existing supplier


Candidates should have 2+ years related experience in DMC, event

planning, incentive program planning and trip destinations. A solid

track record of researching venues, vendors and suppliers and developing

comparative reports is a plus.

DCi is seeking a candidate with a Bachelors Degree, or equivalent

experience in related field such as the hotel or event planning


Please email all resumes to:

Kathy Alexander

Manager, Design & Development

43. Meeting and Program Coordinator; Architectural Woodwork Institute;

Potomac Falls, VA

44. Senior Director, Annual Meeting; American College of Rheumatology;

Atlanta, GA

45. Regional Director of Accounts – East; Hawai'i Convention Center/SMG;

Washington, DC

Do you have Aloha spirit?

Are you an accomplished high producing senior sales leader and would

like to sell a desirable destination?

SMG a leading facility management company, is currently recruiting for a

Washington DC based, experienced convention sales/hospitality

professional to sell the Hawaii Convention Center. You will be

responsible for meeting or exceeding defined sales goals by increasing

revenue & attendance; developing new business contacts & maintaining

existing client relationships; and identifying new initiatives for the

region. The ideal candidate will have 7-10 yrs sales exp in Convention

Center, CVB sales, 5 star full-service hotels focusing on association,

corporate market in Washington DC and Southeast. Must have proven track

record of achieving and/or exceeding business goals & objectives;

possess unique quality of “Aloha Spirit”. You will be based in the

Washington DC office, with regional travel to cover the market &

industry events. We offer a competitive salary w/incentive plan, &

benefits package.

46. Director of Sales; The Production Network; Seattle, WA

TPNevents is a full-service meeting/event planning division of The

Production Network. The TPNevents team offers the technical know-how to

take any vision and make it a reality. Our integrated in-house services

include: meeting management, event planning, stage design, creative,

media production, fabrication, rentals, production management,

interactive media, and

sophisticated presentation technologies.

The Director of Sales works with the TPNevents Director to develop and

implement a strategic business development and sales plan for the TPN

events group. S/he thrives in setting and achieving ambitious sales

targets. S/he also shares The Production Network's mission to build long

lasting relationships . . . through our commitment to innovation,

thoroughness and fairness.

Responsibilities Sales and Business Development

– Work with the TPNevents Director to develop and articulate the sales

strategy for TPNevents.

-Develop business plans to establish and grow strategic client


-Identify, initiate contact with and grow TPN's relationships with

prospective customers.

-Oversee the development of proposals.

-Attend industry networking events and anticipate industry trends,

constantly exploring new avenues for client prospecting.

-Maintain a client information database and record of all sales


-Participate in site research and selection. This may involve some


-Meet with clients at venue locations and conduct on-site inspections as


Coordination and Communication

-Interface with the TPNevents Director to ensure excellent internal and

external communications between the client(s) and the TPN team(s) on

each project; ensure consistency, timeliness,

accuracy and professionalism of such communications.

-Utilize TPN sales reporting tools to ensure client/project data is

accurately captured and delivered to the appropriate TPN departments in

a timely way.


-Oversee and manage all Accounts Receivables with your clients; liaise

with TPN's finance department as needed in this regard.

Required Qualification

-Proven track record in new business development;

-Minimum 10 years experience working in the meeting/event industry;

-Minimum 5 years sales experience, with quantifiable success in

developing and implementing strategic sales plans;

-Existing relationships within the meeting and hospitality industry;

-Hands-on operational experience managing meeting logistics for large

and complex events including product launches, conventions, conferences,

and exhibits is preferred but not required;

-Understanding of meeting technology and creative services preferred but

not required;


BA/BS degree preferred but not required

To Apply, Please Contact:

See job posting at

47. Senior Manager, Conference Services; Avalere Health; Washington, DC

Avalere Health is a leading strategic healthcare advisory firm based in

Washington, DC, whose mission is to improve our healthcare system. Our

clients include for-profit companies, not-for-profit research and policy

foundations, patient advocacy groups, and government agencies. To

support our mission on our clients behalf, we develop substantive

educational programs to help inform and shape healthcare policy and

business strategy.

Avalere's policy conferences and exclusive seminars are an integral part

of the firm's comprehensive educational efforts. In addition to

Avalere's own conferences and educational events, we assist our clients

in developing strategic meetings and conferences that engage healthcare

thought leaders in collaborative discussions around healthcare policy

and business strategy. These events include advisory boards,

invitation-only seminars, audio conferences, web-casts, and publicly

marketed meetings. We also contemplate adopting new complementary

strategies to convey our research and analytics to interested audiences.

Building on the multi-year success of Avalere's conference offerings, we

are seeking to expand our presence in the area of hosting substantive

conferences and seminars. We seek to hire a senior manager to lead our

Conference Services team to provide day-to-day operational leadership

for this core function. The successful applicant will play a major role

in helping to create and execute the firm's specific conference

offerings, in designing and executing innovative new programs, and will

serve as the manager of cross-functional teams that could include client

representatives, Avalere consulting staff, and outside vendors. The

successful applicant will also be responsible for overseeing all

pre-event, on-site and post-event logistical aspects of conferences,

including, but not limited to: web hosting services, audio-conference

services, hotel negotiations, space planning, registration, marketing,

invitations, speaker interaction, technology needs, and overall event


The senior manager overseeing Conference Services will work across our

entire firm to help develop event agendas from both a content and

logistical perspective, and will help us push our thinking on new ways

to use technology or different avenues to engage new audiences. For

hotel or on-site events, he/she will serve as key contact on-site for

all logistical aspects of conferences/meetings, ensuring Avalere's

events run at the highest level of quality. The individual will also

provide oversight for planning and implementing events developed on

behalf of Avalere's clients.

Avalere's culture is one of close collaboration, candid and constructive

feedback, and

assignment of responsibilities on the basis of ability and availability,

without undue emphasis on rank. We prize curiosity, resilience, a

positive attitude, and a willingness to embrace new challenges. We are

looking for a passionate, committed, experienced professional who has

outstanding interpersonal sk


Undergraduate degree, graduate degree preferred. Seeking candidates with

7-12 years experience managing all aspects of conferences. Experience in

health/healthcare environment/consulting preferred.

Qualified applicants should submit electronic or hard copies of the


Cover letter


Please forward the information to:

Avalere Health LLC

1350 Connecticut Ave., NW

Suite 900

Washington, DC 20036

48. Meeting & Convention Planner; Genomic Health, Inc.; Redwood City, CA

Genomic Health, Inc., a life science company founded in August of 2000

and located in Redwood City, California, conducts sophisticated genomic

research to develop clinically validated molecular diagnostics, which

provide individualized information on the likelihood of disease

recurrence and response to certain types of therapy. These diagnostic

technologies generate information that healthcare providers and patients

can use in making treatment decisions.

Genomic Health is seeking a Meeting Planner to organize, medical

conventions, sales meetings and internal customer meetings. This will

include, but not be limited to, negotiation of exhibitor contracts,

coordination of booth space, marketing materials and association

sponsorships. In addition, this position will support the Marketing

Channel Manager in the development of our convention strategy to

optimize our presence at relevant medical meetings and execute all

elements required to successfully promote our products. This will

require the coordination across multiple departments including

marketing, sales, corporate communications and medical affairs.

The ideal candidate will be professional and personable,

detail-oriented, very organized, able to multi-task at several levels,

proactive and takes initiative, possessing excellent communication

skills (written and verbal), with a proven ability to show poise under

stress, able to occasionally work overtime if needed and lastly, bring a

positive attitude that works both individually and in a team

environment. The candidate must demonstrate the ability to represent GHI

in a strong professional manner to outside groups including research

collaborators, potential business partners, government officials,

consultants; and internally represent the Marketing Department

professionally in a manner consistent with GHI culture (mutual respect,

support and accountability).


– Strategic planning of meetings with a primary focus on meetings and

exhibits for Marketing and Sales

– Significant travel will be expected in this role to support meetings

and conventions to ensure adherence to standards and successful meeting


– Manage meeting vendors (external meeting planners, exhibit vendors, AV

companies, Hotels, etc), supporting Genomic Health's partnerships in a

professional and confident manner.

– Budget management to minimize financial impact to the company in

regard to meeting attrition and travel arrangements.

– Frequent interaction with internal clients at all levels of the


– Participate in the development of forecasts, meeting metrics, and

reporting to ensure the development of best practices, standards and



Ability to manage concurrent meeting projects and prioritize tasks. Must

be willing and able to take initiative and anticipate issues. Excellent

planning, organizational, project management and vendor management

skills are required

Conferences and conventions: work to secure group room block via

convention housing forms, record & manage deposits, assign rooms, manage

cancellations to avoid penalties, coordinate arrival & departure changes

with travel agents.

Customer meetings: assist internal contacts with site selection,

reviewing contracts, submitting rooming lists, determining food &

beverage needs, physical set-up of meeting rooms including audio-visual

requirements, reviewing final bill. Act as liaison with travel agents

for both internal and external meeting attendees. Travel and provide

on-site support as needed.

Company events: work with internal contact or committee to plan &

organize special corporate meetings / events: product launches or

milestone celebrations. Contract vendors (caterer, audio visual rentals,

equipment & table rentals) and coordinate logistics of set-up with faci

Required Qualification

– CMP preferred, with a minimum of 3-7 years of relevant work


– Specialized knowledge in organizing and managing all logistical

aspects of high volume of meetings and conventions is required. Strongly

prefer experience planning medical meetings and exhibits.

– Working knowledge of hotel industry including evaluating vendors and

negotiating contracts

– Must be a team player, have strong analytical skills, and be able to

work under tight time constraints.

– Must be organized with excellent interpersonal skills – both oral and


– Must be able to work independently, with an ability to interact and

build consensus among people.

– Strong knowledge/advanced skills in the Microsoft Suite of products

(Word, Excel, and PowerPoint)

– Teamwork and ability to lead a team or be a excellent team member A

professional background in health care generally, or oncology in

particular, are major plus factors for any candidate

– Prior direct selling experience in any field, but especially health

care, would also be useful in this role

– Brings a positive mental attitude to daily tasks and becomes a net

contributor to overall morale

– A demonstrated willingness to exercise initiative in cases where

decisions need to be made and supervisors are not available to consult,

coupled with the tact and judgment to do so appropriately


– Bachelor's degree in Hospitality, Hotel Management, Business, or a

related field

For immediate consideration please apply online at:

49. Account Manager; JNR Incorporated; Irvine, CA

Position Description

Responsible for detailed planning and day to day operation of customized

travel programs. The Account Manager is the single and direct contact

for the client during the pre-program planning phase as well as the

on-site contact for all program logistics and coordination.


– Ability to work independently as well as to work within a team.

– Maintain and build positive relationships with existing as well as new

vendors and suppliers.

– Manage program budgets and record detailed explanation of budget


– Negotiate contracts and pricing for all aspects of the program.

– Manage all vendors and staff associated with the program / event.

– Ability to upsell program components.

– Domestic as well as international travel required.

– Provide quality service to clients as well as to support personnel

Required Qualification

– 5 years minimum experience as Operations Manager in the incentive


– Experience operating international programs.

– Proficiency in Microsoft Word, Excel and Outlook.

– Deadline driven.

– Ability to multi-task.

– Extremely detail oriented and efficient.

– Solid understanding of excellent customer service.

– Knowledge of lighting and production elements.

– Experience coordinating with headline entertainment

email resume to or fax to 949.955.3825

50. E Commerce Manager; Buffalo Lodging Associates; Boston, MA

E Commerce Manager: Essential responsibilities include, but not limited


This qualified individual will assist in the development of strategic

initiatives as well as perform and coordinate tactical services in

support of the thriving E-Commerce market.

The E-Commerce Manager will consult and collaborate with the Directors

of Sales & Marketing and the hotel's Revenue Managers in order to

supervise the development of web-based and other digital marketing

initiatives. A primary responsibility for this critical position will

be to enhance the hotel's use of existing Internet and E-Commerce

channels by regularly updating and managing content as well as the

ground-up development of property-specific packaging. The E-Commerce

Manager should be a dynamic team player who is able to support team

members in the tactical use of certain web-based applications, including

content management and search engine marketing tools. -Continually

monitor all pertinent travel related websites to ensure competitiveness

in both availability and price

-Make recommendations to revenue management on competitive pricing on an

as needed basis.

-Develop special offers to place on property website and other 3rd party

sites to target multiple market segments.

-Maintain communication with hotel staff to stay up-to-date on new

Internet initiatives

-Utilize company's ROI model when considering partnership opportunities

with travel sites. Focus on overall revenue while also factoring in

displacement of business on the books.

-Develop a measurement system to track the effectiveness of all Internet

initiatives and communicate these results to the hotel revenue team.

-Work with the Sales department to maximize partner relationships

-Set-up and maintain analysis of competitive set websites, monitoring

special offers, links, and pricing in a concise, quantifiable format.

-Conduct searches through the Internet by industry group, generating

leads for both group and transient business to be forwarded to Sales


Experience Preferred

Hotel sales background is a must. Specific experience in sales as a

sales manager or director of sales preferred. Work with 3rd party

sites, on behalf of hotels, such as Expedia, Travelocity, Orbitz,

Priceline, etc. is key to being successful in this position. A solid

understanding of how these distribution lines impact OCC, ADR and REVPAR

required. Strong interpersonal skills with an outgoing personality;

works well in a team environment and builds rapport easily.

*Specific experience with some knowledge of e-commerce and web

management including such software programs as Dreamweaver, Flash, Java,

Illustrator, Fireworks or Photoshop. Ability to adapt and perform duties

on the hotel's web site. Experience in web marketing, search engine

marketing, and website development. Experience creating, updating,

optimizing, and maintaining e-commerce websites.

Two – four year degree from an accredited college/university with a

focus on E-Commerce, Digital/Mixed Media, Graphic Design, Marketing or

Hotel Administration. Experience with sales/marketing in the hospitality

industry strongly desired, but not mandatory.

Contact: Sarah Jewell

Phone: 7813444435

51. Senior Event Planner; The George Washington University; Washington,


The Senior Events Planner will coordinate administrative activities that

are required to schedule and conduct events which range from activities

that support student organizations, academic and administrative staff

and external organizations as well as serve as the lead-level Planner

regarding major events.


Duties include, but are not limited to:

· Event planning, coordination, and support for the Associate

Director of Client Services, Marvin Center and University Conferences,

at The George Washington University.

· Execute all meeting planning related logistics for

conferences, symposia, board meetings, special events, and other types

of meetings and events held on The George Washington University's

campus, in various venues.

· Work closely with support staff, speakers, sponsors,

exhibitors, vendors and attendees, facilitating all logistics to ensure

that the client or departmental initiatives for events are achieved.

Entry Level Qualifications:

· A Bachelor's degree, or an equivalent combination of training,

education and experience, is necessary.

· A minimum of three years of professional experience planning

and coordinating the administrative activities for events, conferences

and related functions, to include some supervisory experience is


· Proficiency in MS Word and Excel.

· Excellent communication skills.

This position requires detail-orientation, ability to meet deadlines,

professionalism in all situations, management of problem resolution for

a wide range of events, ability to work a flexible schedule, and

maintenance of high standards of customer service while working in a

team environment.

GW offers a comprehensive compensation package. (See for


To apply, please refer to the requisition number R000016717 and submit

a resume on line via the Staff Employment Opportunities Search feature

available at:

GW is an Equal Opportunity/ Affirmative Action Employer

52. International Tourism Sales Manager; Washington Convention and

Tourism Corp; Washington, DC

***** From Jeanine Caughlin *****

53. Exhibitions and Conferences – Operations Manager; Hoyt Publishing

Company; Skokie, IL

Dear Sonja,

Greetings! I found your website when I was looking for new ways to

reach out to potential candidates. It's hard to be heard about the

noise of the huge job boards. Would you kindly post this in your next

listing? Feel free to edit so that it fits your format.

Kind regards,


Jeanine Caughlin

Office Services Manager

Hoyt Publishing Company

7400 Skokie Boulevard

Skokie IL 60077

Telephone: (847) 675-7400 ext.104

Our company has enjoyed nearly 20 years of continued success as an

innovative leader in publishing for in-store marketing. Our exhibitions

and conferences have served this vital industry for more than 13 years.

We are looking for a capable and motivated individual with 5 years of

experience managing trade shows/conferences to join our growing company

in this key role. Are you ready for the next challenging step in your

career? Read on..


– Negotiating contracts for show vendors including the general services

contractor, registration, hotels, show venues, security, temporary

staffing, audiovisual, etc. –

– Directing all outsourced show vendors prior to shows

– Coordinating all on-site show logistics

– Participating in creating sales and marketing strategy with in-house

sales and marketing teams

– Managing budgets and creating strategic reports


– Minimum 5 years experience managing Tradeshow/Conference Operations

– Excellent organizational, interpersonal, writing and time management


– Proficient PC skills, including Word and Excel


Our company offers competitive benefits, including medical, dental,

401(k), short-term disability and life insurance, a casual atmosphere, a

convenient near-north suburban Chicago location and opportunity for

professional growth.


If this sounds like you, don't delay. Apply now. We are aggressively

looking to fill this position. Send resume, cover letter and salary



Local candidates preferred – company does not pay to relocate. Minimal

travel required. Equal Opportunity Employer


Founded in 1988 by Peter W. Hoyt with a single title, P-O-P Times, Hoyt

Publishing Company has grown from a start-up trade publisher into a

recognized market leader in business-to-business information, serving

the In-Store Marketing and Home Furnishings industries with the timely

delivery of award-winning editorial content across multiple media

platforms. Hoyt Publishing Company is the parent company of the

In-Store Marketing Institute, a trade association serving the in-store

marketing industry.

Visit our web site at


The In-Store Marketing Institute serves brand marketers, retailers,

agencies and manufacturers worldwide with information and educational

events focused on improving retail marketing strategy.

Visit our web site at


54. Program Assistant, Scientific Meetings; American Society of Clinical

Oncology; Alexandria, VA

55. Meetings Specialist; Certified Financial Planner Board of Standards;

Washington, DC

56. Content Manager; National Retail Federation; Washington, DC, the online retail division of National Retail Federation, is

seeking a Content Manager to assist with the development of content and

recruiting of speakers for's many conferences, workshops,

executive symposiums, blogs, and other member communication sources.

The successful candidate will have a Bachelor's degree in

communications, business, marketing or related field, and/or three to

five years experience in eCommerce, Marketing, meeting planning, or

equivalent experience. Must have advanced skills in developing

presentations. Familiarity and expertise in emerging Internet

communications technologies such as blogs, podcasts, RSS as well as the

capabilities of basic Web tools (e.g., search). Confident and effective

public speaker with excellent writing skills. Fluency in Microsoft

Office suite of software. Experience with budget planning and management

is a plus. Ability to travel approximately 8-10 trips per year.

NRF offers a comprehensive benefits package. Salary mid-40s to low-50s.

To apply, submit resume and cover letter with salary requirement to

Human Resources, National Retail Federation, 325 7th Street, NW, Ste.

1100, Washington, DC 20004, or email EOE

57. Event and Policy Program Planner; Hunt Alternatives Fund;

Washington, DC

58. Development Assistant – Events; Equal Justice Works; Washington, DC

Equal Justice Works seeks a Development Assistant to assist with

coordination of logistics and fundraising associated with regional and

national events, including prospect outreach “vision meetings,” as well

as to contribute to other development functions.

Duties include but are not limited to: assist with identifying,

cultivating, and soliciting current donors and new prospects. Assist

with recruiting volunteers to support events (e.g., host committee) and

with coordinating volunteer activities. Assist with selecting honorees

associated with various events. Assist with drafting correspondence to

donors and prospects. Proofread copy for correspondence, invitations,

and event promotional materials. Coordinate event mailings and phone

calls, including donor acknowledgments and stewardship. Coordinate

logistics of each event, such as venue, menu, staff, volunteers,

seating, etc. Coordinate development of content for the events section

of Equal Justice Works website. Track and assist with collecting pledges

from events, as well as assist with conducting a cost benefit analysis

of each event. Utilize a customize database to manage event related

invoicing and receipting. Maintain accurate detailed records for donors

and prospects in the organizational database. Contribute to developing

an annual work plan and perform other duties as needed.

Additional Qualifications:

High school diploma or its equivalent and a minimum of four (4) years

relevant work experience, or Bachelors degree. Experience with

negotiating and working with various event vendors such as hotels,

caterers, travel agents, etc. Excellent written and oral communication

skills. Superior computer skills, including advanced use of Microsoft

Office applications such as Word, Excel, and Outlook and experience with

donor management/fundraising software databases such as FR100 or

Raiser's Edge preferred. Ability to prioritize and carry out multiple

tasks with attention to detail in a fast-paced team setting. Commitment

to public interest work or social justice issues and the ability to work

with a broad range of people including major donors, board members and

other volunteers, senior staff, and program participants.

How to Apply:

Equal Justice Works offers a comprehensive and generous benefits

package, including loan repayment assistance, full health insurance

coverage for employee, employer sponsored disability insurance program,

monthly transportation stipend, retirement plan up to 8% employer match,

and 2 weeks vacation plus sick leave, holiday schedule and summer hours.

Applicants should send a cover letter, resume, salary requirements, and

references to Development Assistant Search Committee, Equal Justice

Works, 2120 L St NW, Ste 450, Washington, DC 20037 or email us at No phone calls please.

59. Director, CBC Spouses Programs; Congressional Black Caucus

Foundation Inc; Washington, DC

60. Managing Director; INMEX; Washington, DC

61. Senior Meeting Planner; INMEX; Washington, DC

62. Event Manager, Engelberg Center for Health Care Reform; The

Brookings Institution; Washington, DC

63. Manager of Housing and Event Registration; Meeting Professionals

International; Dallas, TX

MPI is currently seeking qualified candidates for the position of

Manager of Housing and Event Registration for its Dallas based global

headquarters. The ideal candidate will have attention to detail, be

able to work with all internal customers as well as vendors and other

external customers, and be well organized to set up processes and follow

timelines. The ideal candidate will be able to successfully negotiate

favorable contracts with vendors for our various events. An interest in

adult learning or utilizing new technology would be helpful. A strict

commitment to meeting established deadlines, such as launch dates, is

essential as well as an ability to manage and present numerical data in

a quick and efficient manner. Lastly, as MPI creates and delivers

multiple conferences and events per year, the ability to successfully

manage multiple projects is crucial.

This position will be responsible for all aspects of the registration

and housing processes and third party vendors associated with

registration and housing for MPI programs and conferences and ensure

success in those areas. The successful candidate will perform these

tasks as such a level to create extraordinary experiences for our

members and attendees.

The successful candidate will possess:

· 3-5 years experience in event registration or meeting planning


· Bachelor's degree in business, hospitality or event planning


· Computer proficiency in Microsoft Office as well as an affinity for

quickly learning new software programs

· Prior experience in negotiating contracts with vendors

· Prior association management experience preferred, but not required

Expected travel approximately 10% annually

No relocation assistance is available for this position

How to Apply:

Email your resume and cover letter to and use

Manager of Housing and Event Registration in the subject line. Please

include your salary requirements. Resumes with salary requirements will

receive first priority. No phone calls please. If you meet the

requirements and are selected for an interview, we will contact you via

phone or email.

Thank you for your interest in Meeting Professionals International.


64. Meeting Planner; Consumer Federation of America; Washington, DC

65. Account Executive; Meeting Dynamics & Dynamics Productions, Inc.;

Ft. Lauderdale, FL

Position Description

Account Executive for National Meeting Planning & Destination Management



Writing ,creating and costing of proposals and contracts. Research new

vendors and venues.

Required Qualification

Prior DMC Experience with proposal writing. Excellent command of the

English language. Excellent computer skills.


66. Sourcing & Procurement Specialist; Carlson Wagonlit Travel;

Minneapolis, MN

Discover the opportunities at Carlson Wagonlit Travel, a world leader in

business travel management, partnering with large corporations, small

and medium-sized companies, and government institutions in more than 150

countries. CWT designs and implements superior travel management

programs for clients based upon its recognized consulting expertise,

strong purchasing power, technological strength, and consistent delivery

of high-quality service. Annual sales of more than US $26 billion are

generated by Carlson Wagonlit Travel and its franchisees. For more

information, please visit

#5749: Sourcing & Procurement Specialist Edina, Minnesota

Carlson Wagonlit Travel is seeking an experienced Meeting & Group Travel

Specialist, to source hotels for a corporate account, utilizing



Support Strategic Meetings Management Procurement clients through

utilization of the Starcite tool as described by client agreement.

Such support will include, but not limited to:

– Conducting hotel space searches for 100% of workload through Starcite;

complete understanding on the functionality of Starcite in order to

advise and educate client users.

– Negotiate best possible rates and program concessions for the

component of SMM Procurement, leveraging client supplier relationships,

utilizing processes and procedures outlined in the client agreements.

Measured by adherence to recording and tracking of data for the purpose

of quarterly reviews as required by the client.

– Be knowledgeable of the client contract process, their legal

addendums, ensuring client is appropriately informed of and represented

in all terms and conditions contained within. Measured by the completion

of the contract summary/deviation page required with each contract.

– Build and maintain strong client knowledge by attending weekly

conference calls to further define; re-define process and procedure

– Proactively escalate potential client or supplier issues to manager /

Account Director / IR for resolution. Involve client where appropriate

– Knowledge in whole of SMM for the purpose of participating in client

meetings, inclusive of sales presentation, either in the client office

or within CWT.

– Be aware of minority supplier relationships and client requirements

for utilizing suppliers

– Stay current with supplier agreements, relationships and industry

trends through attendance at weekly team meetings, supplier

presentations, educational trips and industry trade shows

Provide guidance and offer recommendations to team members not actively

involved in SMM Procurement on a daily basis.

– Fully support the larger Strategic Travel & Event Procurement team

through workload sharing, brainstorming


– 3+ Years of experience in the corporate travel industry, including

prior experience in Meeting & Event planning.

– Excellent verbal and written business communication skills

– Proven attention to detail is required.

– Ability to independently set goals and manage multiple priorities

– Prior experience utilizing StarCite and/or RegWeb in sourcing hotel

rates is strongly preferred.


Business Function: Corporate Meetings & Events

Location: Edina, MN

Reports to: Branch Supervisor

Servicing: Dedicated to one account

Shift: First


High School or Equivalent is required.

Higher Education and/or Completion of an Accredited Travel Program is a


Online Application Required for Job ID 5749 at:

Additional Opportunities with Carlson Wagonlit Travel:

CWT is also seeking resumes for the following roles:

Meeting Attendee Registration Web Builder

Meeting Specialists

Operations Workforce Manager

Reporting Analyst

Corporate Travel Counselors (GDS proficient)

67. Associate Director/Executive Chef; Washington State University;

Pullman, WA

68. Senior Special Events Coordinator; Town of Addison; Addison, TX

Assists in coordinating, planning and implementing all activities

related to Town-produced and Town-sponsored special events. Produces

and supervises special events as assigned. Provides continued input

toward improving the festivals and event activities, appearance and

total guest experience. Maintains accurate databases and documents all

processes and timelines. Supervises activities of special event

coordinator and prepares annual evaluation report. Works with

Administrator in developing bid specifications and following up with

contractors during all phases of the event process. Supervise work of,

and serve as liaison to vendors, sponsors, outside organizations,

volunteer committees, and/or other persons related to implementation of

festivals and events. Under the direction of the Administrator, meets

with third party event producers to assure compliance with all Town of

Addison policies and procedures with regards to event execution.

Ensures services are provided in a cost-effective, timely and

professional manner. Development and regular maintenance of the content

on the event websites and toll-free number. Assists with compiling

information to be placed in brochures; proofreads all promotional

materials and advertising. Organizes and maintains collateral sample

files. Oversees distribution of event collateral materials.

Conducts and prepares summary of post-event evaluation surveys that

track the economic impact of the events in addition to vendor and

volunteer satisfaction/suggestions. Assists in creation of budget and

tracks expenditures throughout the event process. Keeps detailed records

of all expenses, meetings and activities; makes periodic written and

oral reports to the Administrator of Special Events. Develops and

maintains positive relationship with all volunteers and vendors

guaranteeing support and attention to detail.

For more information, please visit our website at

Contact: Jared Wilson

Phone: 972-450-2818

Fax: 972-450-2835


Today's theme song: “It's Raining Men”; Geri Halliwell; “Bridget

Jones' Diary”

Past and present issues can be read at Issues from November 27 onward

will be posted at

To contribute your job opportunities or questions/issues for comments by

the network, send an e-mail to

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