Hospitality and Event Planning Network (HEPN) for 28 May 2008


Hospitality and Event Planning Network (HEPN) for 28 May 2008

NOTE: Apologies for the delay in delivery this week. Sonja is in Hawaii

for her wedding anniversary.

Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to

sonjahepn@comcast.net and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.

Issues from November 27, 2006 onward are also posted at

http://sonjahepn.livejournal.com/.

This network thrives on sharing. Invite your friends! Anyone can sign up

by sending a blank e-mail to hepn-subscribe@topica.com.

Neither Topica nor I rents, sells, or gives out your information on this

list.

This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Exhibit Sales Account Manager; J. Spargo & Associates, Inc.; Fairfax,

VA

2. Meetings Manager; The Optical Society; Washington, DC

3. Deputy Senior Director, Conventions & Meetings; The Optical Society;

Washington, DC

4. Managing Director of Continuing Education; Society of Actuaries;

Schaumburg, IL

5. Senior Meetings Coordinator; Geological Society of America; Boulder,

CO

6. Regional Manager, East Coast, MC⁢ Travel Alberta International;

Washington, DC

7. Operations Manager; Advanstar Communications; Lenexa, KS

8. Director, Meetings and Special Programs; American Society of

Landscape Architects; Washington, DC

9. Meetings Assistant; Society of General Internal Medicine; Washington,

DC

10. Director, Conference Services and Meeting Planning; American Dental

Association; Chicago, IL

11. Managing Vice President, Division of Conference and Meeting;

American Dental Association; Chicago, IL

12. Group Sales Manager; Chicago Kimpton Hotels; Chicago, IL

13. Senior Sales Executives; Ambassadors LLC; Newport Beach, CA

14. Vice President, Event Management; Western Independent Bankers; San

Francisco, CA

15. Senior Director/VP of Events; CERA; Cambridge, MA

16. Events and Meeting Service Associate; KPMG LLP; Phoenix, AZ

17. Project Manager; PRIME Strategies; Vancouver, BC, Canada

18. Meeting Planner; Prestige Accommodations; Santa Ana , CA

19. Program Director; Arnold and Mabel Beckman Foundation; Irvine, CA

20. Meeting and Exhibits Coordinator; ISA; Research Triangle Park, NC

21. Senior Account Executive; Eventcom International by Marriott;

Rosemont, IL

22. Senior Sales Manager; Doubletree Hotel at Universal; Orlando, FL

23. Sales Manager; Fairmont Chicago; Chicago, IL

24. Regional Sales Manager; Cincy USA Convention & Visitors Bureau; home

based in Chicago

25. President; Grand Rapids/Kent County Convention & Visitors Bureau;

Grand Rapids, MI

26. President; Visit Topeka, Inc.; Topeka, KS

27. Public Relations Manager; Palm Springs Convention Center and Bureau

of Tourism; Palm Springs, CA

28. Culinary Relations & Event Manager; Johnson & Wales University;

North Miami, FL

29. Events & Sponsorships Coordinator; Cassels Brock & Blackwell;

Toronto, Ontario, Canada

30. Event Coordinator (Part-Time); The Levine Museum of the New South;

Charlotte, NC

31. Public Relations Representative; SeaWorld Orlando; Orlando, FL

32. Director of Alumni Relations and Reunion Programs; Yale University;

New Haven, CT

33. Director – Media Relations; California Travel and Tourism

Commission; Sacramento, CA

34. Meetings Coordinator; American Academy of Child & Adolescent

Psychiatry; Washington, DC

35. Meeting Assistant; CCSSO; Washington, DC

36.Director, Brand Standards (QP); Choice Hotels International; Silver

Spring, MD

37. Mgr-Pre-Opening Market Analysis Support; Marriott International;

Bethesda, MD

38. Senior Manager, Courtyard Redefinition; Marriott International;

Bethesda, MD

39. Manager, B2C Channel Activation; Marriott International; Bethesda,

MD

40. Manager, Inventory; Marriott International; Bethesda, MD

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to

sonjahepn@comcast.net. One SSP will be included each week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to sonjahepn@comcast.net for inclusion in the

next newsletter.

**********

1. Exhibit Sales Account Manager; J. Spargo & Associates, Inc.; Fairfax,

VA

We have an opening for an energetic, self-motivated individual to sell

exhibit space and sponsorships for trade shows.

Responsibilities Include:

Selling exhibit space by telephone

Generating new leads

Cross-selling related shows

Minimal travel required

Qualifications:

1-2 years business-to-business sales experience (exhibit/advertising

sales preferred)

Excellent communication and interpersonal skills

The ability to work independently

College degree is a plus

Knowledge of Word, Excel, Access and Outlook

A2Z and/or SalesForce.com experience is a big plus

Compensation:

Competitive salary and incentives

Excellent benefits About J. Spargo & Associates, Inc.:

J. Spargo & Associates, Inc. is a full service event management company

with a solid 35+ year history of providing clients with innovative,

attentive management and sales services, nationally and internationally.

For more information, visit http://www.jspargo.com/.

Please fax resume with salary history to 703-818-9177 attn: HR manager

or email jsajobs@jspargo.com.

2. Meetings Manager; The Optical Society; Washington, DC

Prestigious scientific association seeks experienced Meetings Manager.

Responsible for management and execution of multiple size meetings

including one citywide conference.Overall management of meeting

includes: meeting staff management, budgets, contracts, scientific

technical papers management, logistics, marketing, and communications.

Primary liaison with program planning committees: organize, implement

and evaluate specialized meetings in response to committee/member needs.

Association background and 5 years experience in meeting planning

required. Travel is required. Great Dupont Circle location, competitive

salary and benefits! Please send resume with cover letter and salary

history to resumes@osa.org.

3. Deputy Senior Director, Conventions & Meetings; The Optical Society;

Washington, DC

The search is under way for The Optical Society of America. Uniting more

than 70,000 professionals from 134 countries, the Optical Society (OSA)

brings together the global optics community through its programs and

initiatives. Since 1916 OSA has worked to advance the common interests

of the field, providing educational resources to the scientists,

engineers and business leaders who work in the field by promoting the

science of light and the advanced technologies made possible by optics

and photonics. OSA publications, events, technical groups and programs

foster optics knowledge and scientific collaboration among all those

with an interest in optics and photonics. OSA employs 140+ professional

staff at the headquarters in Washington, DC (1 block from Dupont circle

Metro). For more information, visit http://www.osa.org/.

The new Deputy Senior Director, Conferences and Meetings will work with

the Senior Director, Conferences and Meetings toward the strategic

growth and international expansion of OSA. As part of an established

succession plan, the new Deputy Senior Director, Conferences and

Meetings will execute departmental and organizational long-rang plans

and objectives, oversee the planning and successful execution of OSA's

scientific topical meetings and annual conferences (ranging from 100 to

9000 attendees), assist in developing and managing budgets and related

assumptions, monthly review of financial statements, estimates,

cost/benefit analyses, and personnel-related issues including

supervision, coaching and professional development of departmental

staff. The Deputy Senior Director, Conferences and Meetings will

oversee and lead a staff of 9, including 2 Directors (Director of

Meetings, and Director, Exhibits) and manage a departmental budget of

$10M.

Successful candidates will have 8+ Years of expertise with all aspects

of planning meetings, conferences and exhibits, knowledge of scientific,

peer-reviewed technical paper processes and publishing, and 6-8 Years of

experience in senior-level association management. Please submit cover

letter, resume, and salary information to: {Search Firm}: Adam Smith –

Managing Director – ASESC – Email: adamsmith@adamsmithsearch.com.

4. Managing Director of Continuing Education; Society of Actuaries;

Schaumburg, IL

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4470012

5. Senior Meetings Coordinator; Geological Society of America; Boulder,

CO

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4465159

6. Regional Manager, East Coast, MC⁢ Travel Alberta International;

Washington, DC

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4465120

7. Operations Manager; Advanstar Communications; Lenexa, KS

Operations manager wanted in fast-paced team environment for production

of multiple conventions. A detail-oriented, highly organized individual

will determine and implement logistics for multiple conventions, assist

in show functions from inception to completion, and work with other

managers and director to develop and implement strategic goals. The OM

will attend all conventions and coordinate on-site operations.

Responsibilities include managing exhibitors post contract, including

but not limited to all financial aspects, service kits, security and

insurance forms, badging, freight scheduling; all contractor interaction

with exhibitors, including floor layouts, lighting, drayage, and other

tradeshow site needs. Other responsibilities include contract

negotiation for security, floral, shuttle, parking, AV, IT and

technology, lead retrieval, and additional needs; development of layouts

for floor plans for each event to ensure proper exhibitor placement,

good traffic flow, adequate areas for registration/exhibitor service,

and compliance with safety/facility requirements and contract;

develops/maintains communications with exhibitors, provides open forum

to air concerns; hires, manages, and trains on-site temporary help;

registration system management; and all other responsibilities as

developed. Requirements include a college degree or at least four years

related experience; strong interpersonal, time management and

organizational skills; ability to multi-task with problem-solving and

conflict management abilities; strong working knowledge of personal

computers, cost management and budgetary responsibilities. Flexibility

is key; candidates must have strong customer-service orientations;

excellent verbal and written communication skills, knowledge of

publishing, meeting planning, trade shows/events or hotel/banquet sales

or facilities management and planning. Position requires some travel for

an extensive length of time and direct report management. Job

Code:OM:Lenexa/PS

Fax: 440-826-2805

jobsclev@advanstar.com

http://www.advanstar.com

8. Director, Meetings and Special Programs; American Society of

Landscape Architects; Washington, DC

ASLA is seeking a smart, enthusiastic, and energetic Director of

Meetings and Special Programs to develop and direct logistics for the

Society's 6,000+ attendee annual meeting and 500+ booth exhibition; to

oversee logistical management of all Society meetings throughout the

year; and to manage the ASLA Council of Fellows program. Other

responsibilities include:

* Exploring sites for ASLA annual meetings and other meetings and

making recommendations based on meeting strategy and goals.

* Negotiating contracts for convention and meeting space, hotel room

blocks, and other meetings services.

* Working closely with other staff and member leaders to provide

logistics for program and meeting needs.

* Serving as an advisor to the Annual Meeting Education Advisory

Committee and as a staff liaison to the annual meeting host chapter

committee.

* Serving as the staff liaison to the Executive Committee of the

Council of Fellows, and other special study groups, task forces, and

representatives as necessary and appropriate.

* Supporting the Council of Fellows chair and producing the annual

call for nominations, selection process, and investiture dinner and

ceremony.

* Coordinating department communications, including development and

maintenance of departmental web pages and annual meeting web site.

* Budget development and administration for the annual meeting and

EXPO and the Council of Fellows.

* Other duties as assigned.

Founded in 1899, ASLA is the national professional association for

landscape architects representing more than 18,000 members. The

Society's mission is to lead, to educate, and to participate in the

careful stewardship, wise planning, and artful design of our cultural

and natural environments. ASLA provides an attractive, modern office

environment located one block from the Gallery Place/Chinatown Metro

stop and the lively Chinatown neighborhood. The salary is competitive

and the benefits are excellent. Learn more about the Society at

http://www.asla.org/.

TO APPLY: No phone calls. Email to alooper@asla.org is preferred.

Please submit: 1. cover letter; 2. resume; 3. three references (name,

title, relationship, phone, and email); and 4. salary history for past

three jobs. Only candidates submitting all items will be considered for

interviews.

9. Meetings Assistant; Society of General Internal Medicine; Washington,

DC

National medical society representing 3,000 educators, researchers and

clinicians in academic general internal medicine seeks meetings

assistant to help operationalize its annual, regional and board

meetings. The meetings assistant will work with the Director of

Education in the preparation for the society's annual scientific

meeting, committee and board retreats, and with the Director of regional

services in preparation for 7 regional meetings.

MEETING RESPONSIBILITIES

*Manage annual meeting function sheets and Banquet Event Orders

*Manage annual meeting mentoring program

*Manage travel arrangements for invited speakers and council members

as needed

*Serve as annual meeting exhibits manager: maintain prospect list

and communication, exhibitor prospectus, exhibitor registration and

onsite meet and greet.

*Serve as meetings registrar

*Support production and management of meeting materials, includes

registration materials, Calls for submission, and handouts

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIRED

*Undergraduate degree in business or hospitality preferred. Thorough

knowledge of MS-Office suite software required: Word, Excel and

PowerPoint required. Knowledge of database management software

preferred.

*Good organizational skills, including paying attention to details

and accuracy

*Ability to interact and communicate effectively with staff,

members/non-members, meeting attendees and vendors

*Ability to efficiently manage time, meet schedules/deadlines and

handle multiple assignments simultaneously

*Exceptional communication and interpersonal skills

*Computer proficient and adept at learning new software, including

society data management system

*Ability to work under pressure and conduct oneself in a

professional manner at all times

*Flexibility with schedule and willing to work overtime during the

heavy conference season in order to meet deadlines.

Contact: Kay Ovington

Phone: 202-887-5150

Fax: 202-481-9681

ovingtonk@sgim.org

10. Director, Conference Services and Meeting Planning; American Dental

Association; Chicago, IL

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4459477

11. Managing Vice President, Division of Conference and Meeting;

American Dental Association; Chicago, IL

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4459418

12. Group Sales Manager; Chicago Kimpton Hotels; Chicago, IL

Kimpton Hotels & Restaurants (http://www.kimptonhotels.com/) is the

first and leading collection of boutique hotels and restaurants

throughout the U.S. and Canada. For 25 years, Kimpton has exhibited a

rich history of innovation, leadership, and success in the hospitality

industry. Kimpton operates over 40 hotels and 40 restaurants, and

employs approximately 6,500 people in 16 major cities.

Join the Team:

We are looking for a Group Sales Manager to: continue to penetrate the

west coast group and selected local market to successfully develop and

grow market share and convert opportunities for Hotels: Allegro, Burnham

& Monaco. Focus to meet and exceed monthly budgets and targeted goals

by implementing new or innovative sales strategies.

Name of Property:

Hotel Allegro -the newly renovated 483 room boutique-style located in

the heart of the theatre/business district.

Hotel Burnham- historic and luxurious landmark building brings to life

the architectural grandeur of a bygone era

Hotel Monaco- steps from North Michigan Avenue shopping and the popular

Millennium Park. A former hat factory on the banks of the Chicago River

Job Responsibilities:

* Prospecting and qualifying group leads for our three CHI Hotels

* Continue to build partnerships with our accounts and develop new

ones

* Document pertinent detailed information in Delphi (sales system)

Required Experience and Attributes:

* Minimum of 3 years sales experience with the local and west coast

group market

* Excellent problem recognition and resolution skills.

* High degree of self-motivation, well developed leadership skills

and ability to work well both as an individual contributor and within a

team environment

* Excellent written communication and presentation skills

* Excellent organizational skills

* Highly motivated and flexible, possessing the ability to take

initiative, to succeed while under pressure and meet deadlines.

Send Resumes to Jennifer Hayes, Director of Human Resources

Midwest/Mountain Region to jennifer.hayes@kimptonhotels.com

13. Senior Sales Executives; Ambassadors LLC; Newport Beach, CA

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7082

14. Vice President, Event Management; Western Independent Bankers; San

Francisco, CA

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7084

15. Senior Director/VP of Events; CERA; Cambridge, MA

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7083

16. Events and Meeting Service Associate; KPMG LLP; Phoenix, AZ

At KPMG LLP, you can count yourself among some of the best and the

brightest. We're proud of our talented people. And proud, too, of how

we nurture that talent along the way. We are currently seeking an

Events and Meeting Services Associate to join us in our Phoenix office.

Responsibilities:

* Support the client's strategic initiatives and contribute with

guidance and support to the meeting or event conception and development

which includes goals,objectives, budget and outcomes

* Support the client relationship by handling the logistics involved

with the execution of meeting or event details; this execution would be

handled independently for small meetings and for larger meetings, this

role would work as part of a team including, researching venues,

negotiating contract terms, supporting content and agenda development,

planning menus, and handling tradeshow requests

* Oversee registration and/or housing processes associated with firm

meetings and events

* Collaborate with clients and colleagues to create and maintain

budgets, displaying fiscal responsibility with the firm spend, and

obtaining approvals, as needed

* Provide onsite support during execution of meetings, events or

tradshows

* Track and report on metrics involved with meetings or events, and

provide timely post-event reporting

Qualifications:

* Three years of experience in the area of meetings, events or the

hospitality industry

* Bachelor's degree from an accredited college/university

* Working knowledge of Microsoft Office Suite applications and

knowledge of or commitment to learn Meeting View software system

* Able to prioritize projects and work with other team members to

meet deadlines in a high volume, fast-paced environment

KPMG offers and support flexible work arrangements as well as part-time

schedules. We also offer a comprehensive compensation and benefits

package.

How to Apply

Interested? We strongly encourage you to apply online at

www.kpmgcareers.com and search for requisition 18445

17. Project Manager; PRIME Strategies; Vancouver, BC, Canada

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7074

18. Meeting Planner; Prestige Accommodations; Santa Ana , CA

Well-established, independent meeting planning company has opening for a

detailed, organized professional meeting planner.

Successful candidate must have a minimum of 3 years experience planning

large corporate sales meetings and/or association annual conventions

with at least 500 attendees. Experience with planning and operating

incentive trips would be helpful. Candidate should also have strong

customer service skills, detailed logistics planning & management,

ground management coordination, food & beverage, audio-visual and hotel

contract knowledge.

Please forward resume with salary history by e-mail to

christine@prestigeacc.com or by fax to (714) 957-9114. Salary

requirements must be included to be considered. No phone calls, please.

19. Program Director; Arnold and Mabel Beckman Foundation; Irvine, CA

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7073

20. Meeting and Exhibits Coordinator; ISA; Research Triangle Park, NC

The Meetings and Exhibits Coordinator will be responsible for

participating on the production team for the Society's annual conference

and exhibit, featuring more than 400 exhibitors and 12,500 attendees, as

well as multiple symposia, conferences and meetings. Additional

responsibilities include coordinating registration activities for ISA

Expo; providing housing coordination – negotiating hotel contracts,

monitoring and tracking sub-blocks and attrition clauses, and working

with ISA legal and third party housing vendor; serving as the liaison

between exhibitors and ISA contracted facilities and suppliers to ensure

quality service for ISA exhibitors and customers; conducting research to

identify suitable meeting venues – recommending meeting facilities, and

negotiating facility contracts; and participating in the development of

operating budgets for assigned events.

Candidate should possess professional business and management skills

including: strong administrative and organizational skills, project

management, process improvement, teamwork, interpersonal and

communication skills as well as excellent PC skills.

Requirements include a four year college degree or equivalent work

experience and a minimum of three years of related

tradeshow/convention/meeting planning experience. Some domestic travel

is required with possiblity of international travel.

Please send resume with salary history to: hr@isa.org.

21. Senior Account Executive; Eventcom International by Marriott;

Rosemont, IL

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7069

22. Senior Sales Manager; Doubletree Hotel at Universal; Orlando, FL

The senior sales manager is responsible for managing accounts to achieve

guest satisfaction and ensuring all revenue goals are achieved or

exceeded by soliciting past and new business. Requirements include a

minimum of three to five years of hotel sales experience, the ability to

communicate effectively with guests, employees and clients at all levels

of the organization, the ability to meet/exceed client needs and resolve

complaints, and a solid understanding of hotel operations. Experience

making sales presentations, negotiating with senior decision makers, and

utilizing automated sales systems are also needed. Sales Delphi,Word and

Excel.

Strong qualifying, negotiating and closing skills.

Strong verbal and written communication skills.

3-5 yrs sales experience with Corporate and Association Accounts.

Please send your resume to by fax to 407-206-2336.

Apply in person: Human Resources Department

5780 Major Blvd, Orlando,Fl, 32819.

Send an email to bonnie.buis-sereth@ihrco.com

23. Sales Manager; Fairmont Chicago; Chicago, IL

http://careers.hsmai.org/jobdetail.cfm?job=2896913

24. Regional Sales Manager; Cincy USA Convention & Visitors Bureau; home

based in Chicago

Responsibilities:

Develop leads for the Cincinnati USA CVB through personal contact,

telephone solicitation and participation at industry functions. In this

position you will develop working relationships with corporate &

association meeting planners; maintain high visibility in the meeting

planning community; identify potential leads; respond to clients'

requests for information; and assist in developing proposals.

Qualifications:

Min 2 yrs exp hotel or hospitality sales; basic pc skills, D3000 exp a

plus; BA/BS degree preferred; develop market strategies; and strong

communication & presentation skills.

Compensation:

Competitive pay with incentive. This opportunity can be explored as part

or full time or contract work.

Contact:

Sherry Stieritz

Cincinnati USA Convention & Visitors Bureau

525 Vine Street

Suite 1500

Cincinnati, OH 45202

513-632-5364 (phone)

513-621-2050 (fax)

gccvbjobs@cincyusa.com

http://cincyusa.com

25. President; Grand Rapids/Kent County Convention & Visitors Bureau;

Grand Rapids, MI

Responsibilities:

Reports to Board of Directors and is responsible for leadership &

strategic direction of the Bureau. For further information regarding job

details see www.hiringsolutionsinc.com

Qualifications:

Candidates must have a Bachelor's Degree in Business Administration,

Marketing Journalism, Communications, or a related field. Requires a

minimum of ten years leadership experience.

Compensation:

The salary range for this position is $130,000 – $145,000, plus

incentive, company car, 401K match, and a full and comprehensive benefit

package.

Contact: Sandy Soltysiak

Hiring Solutions/ Varnum Consulting, LLC

2104 Jolly Road, Suite 200

Okemos, MI 48864

apply-pres@hiringsolutionsinc.com

http://www.hiringsolutionsinc.com

26. President; Visit Topeka, Inc.; Topeka, KS

Responsibilities:

Oversees all administrative, operating and marketing functions of VTI.

Develops & supervises the implementation of an annual

operating/marketing plan to promote destination. Attends trade shows,

works with meeting planners & facilities. Responsible for legislative

matters and coordinates efforts with mayor, city manager, city council,

state tourism, state, regional & national organizations, the attractions

and events directors. 2008 budget is approx. $825,000 with a staff of

nine.

Qualifications:

BA and/or a minimum of five years related experience in marketing &

management within the travel & hospitality industry.

Compensation:

Competitive salary and well-rounded benefit package.

Contact:

Lynda Pollman

Visit Topeka, Inc.

1275 SW Topeka Blvd.

Topeka, Kansas 66612-1852

785-234-1030 (phone)

785-234-8282 (fax)

lynda@visitTopeka.travel

http://www.visitTopeka.travel

27. Public Relations Manager; Palm Springs Convention Center and Bureau

of Tourism; Palm Springs, CA

http://careers.ises.com/c/job.cfm?site_id=553&jb=4472456

28. Culinary Relations & Event Manager; Johnson & Wales University;

North Miami, FL

http://careers.ises.com/c/job.cfm?site_id=553&jb=4467918

29. Events & Sponsorships Coordinator; Cassels Brock & Blackwell;

Toronto, Ontario, Canada

Cassels Brock & Blackwell LLP is presently recruiting for a Events &

Sponsorships Coordinator in our Marketing Department reporting to the

Marketing Department Manager. The Events & Sponsorships Coordinator

will be required to plan, develop and execute all sponsorships and

events supporting the firm's market-facing presence while ensuring

events/sponsorships, support the firm's strategic goals and create

business opportunities for the firm's lawyers. The role will also be

responsible for managing the promotional items programme for the

firm.The successful candidate's duties and responsibilities will be to:

* Coordinate, plan, and execute seminars, tradeshows, business

development training, sponsorships, networking events and the like from

start to finish including, but not limited to, budget, audience

segmentation, invitation and rsvp, messaging/positioning, execution,

critical path and post-event debrief and follow-up

* Advise and recommend event marketing best practices to lawyers and

Marketing Manager to ensure strong event/sponsorship buy-in and

compliance with the Cassels Brock brand and strategic plan

* Develop, measure, monitor and evaluate ROI of events and

sponsorships with Marketing Manager and/or responsible lawyer/group

* Draft invitation copy for all events and work with Communications

Supervisor to finalize

* Manage internal and/or external creative support team in the

development of print and/or electronic communications, ensuring

materials are completed to deadline and to corporate guidelines

* Maintain lists of invitees, attendees and no-shows; send e-mail

invitations and pre-event reminders and coordinate hard copy mailings

* Manage event budgets and goals

* Negotiate with suppliers and obtain competitive quotes to ensure

best-value event implementation

* Research venues and conduct site inspections for events

* Research caterers and co-ordinate room set-up with in-house or

location staff for events

* Develop and maintain relationships with all clients (internal and

external), suppliers, community and service organizations

* Manage the promotional items programme for the firm

* Provide other support as requested by the Marketing Manager

Qualifications:

· Bachelor's degree or significant relevant work experience in

event marketing and coordination, marketing and/or a related field

· CMP Designation an asset

· 5-7 years event marketing experience

· Excellent communication and relationship building skills

· Able to work under pressure and meet tight deadlines

· Creative and strategic thinker

· Excellent project management skills

· List management knowledge and experience (CRM, excel, contact

management)

· Ability to adapt to and work with different levels within the

organization

· Strong oral and written communication skills (e.g. grammar,

spelling, and proofreading)

· Positive attitude combined with flexible approach to varying

client base and needs

· Ability to frequently work flexible hours and overtime as

required

· Budget management experience

· Excellent working knowledge of Microsoft Office (Word, Excel,

PowerPoint, etc.)

Contact: Caroline Burns

Fax: 416-360-8877

cburns@casselsbrock.com

30. Event Coordinator (Part-Time); The Levine Museum of the New South;

Charlotte, NC

The Levine Museum of the New South is looking for a part-time Event

Coordinator for events on evenings and weekends to assist with set up,

execution, and break down of Museum events. The Event Coordinator will

work directly with the Events Manager. Competitive pay.

Candidate needs to have reliable transportation. Candidate should also

be outgoing, organized, and punctual. We would like to have someone

with experience working in a restaurant, catering business, or event

planning industry.

ESSENTIAL QUALITIES:

Excellent organizational & communication skills

Excellent problem solving ability

Detail oriented

Flexibility for last minute adjustments/changes

Ability to multi-task & work successfully

Must be a team player

Flexible schedule–evenings and weekends

Contact: Jenny Williams

jwilliams@museumofthenewsouth.org

31. Public Relations Representative; SeaWorld Orlando; Orlando, FL

http://careers.ises.com/c/job.cfm?site_id=553&jb=4465467

32. Director of Alumni Relations and Reunion Programs; Yale University;

New Haven, CT

http://careers.ises.com/c/job.cfm?site_id=553&jb=4464623

33. Director – Media Relations; California Travel and Tourism

Commission; Sacramento, CA

http://careers.ises.com/c/job.cfm?site_id=553&jb=4462871

34. Meetings Coordinator; American Academy of Child & Adolescent

Psychiatry; Washington, DC

The American Academy of Child and Adolescent Psychiatry (AACAP) is

seeking a Meetings Coordinator to work closely with the Assistant

Director of Meetings and Meetings Manager to plan and ensure the success

of the association's 3,700-attendee Annual Meeting, three several

hundred-attendee Spring Meetings, and fifty small component meetings.

The Meetings Coordinator is responsible for the administrative and

logistical support of all AACAP Meetings and AACAP's Local Arrangements

and Program Committees. Specific responsibilities include but are not

limited to: planning approximately 25 component meetings, which involves

working with hotel representatives and staff liaisons to find locations,

sign contracts, book hotel rooms, order food and beverage, coordinate

logistics with hotels, and rectify billing; coordinating the collection

of all speaker information for the Annual Meeting; performing basic

office support for the department (filing, photocopying,

sending/receiving faxes, responding to emails, answering phone calls,

scheduling conference calls, typing and formatting agendas and reports,

etc.); working with AACAP members and a variety of suppliers, including

hotels, convention and visitors bureaus, exhibit decorators, etc.;

creation and general editing of various departmental publications;

working in our Annual Meeting database to enter data and run reports.

Requirements:

Bachelors Degree required, preferably in hospitality, marketing, or

communications. Two years related work experience in meeting or event

planning a plus and experience working with a hotel is desired.

Candidate should possess strong attention to detail, the ability to

manage multiple projects and deadlines, excellent written and verbal

communication skills, and a hard-working, positive attitude. Must have a

proven ability to be organized, able to plan ahead to meet deadlines,

and able to work in a fast-paced environment. Solid computer skills are

required, especially in Word, Access, Excel, and PowerPoint; iMis and

Adobe Acrobat a plus. Some travel is required, including a week for the

Annual Meeting in October.

We offer a competitive compensation and benefits package in a collegial

work environment. Our office is located in Upper Northwest DC, in the

Tenleytown/Cathedral area. We are conveniently located between the

Tenleytown and Cleveland Park Metro stations, and on all major bus

routes.

Email a cover letter, resume, and salary requirements to jobs@aacap.org.

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Spring, MD

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Bethesda, MD

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Bethesda, MD

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