Hospitality and Event Planning Network (HEPN) for 30 June 2008


Hospitality and Event Planning Network (HEPN) for 30 June 2008

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Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to

sonjahepn@comcast.net and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.

Issues from November 27, 2006 onward are also posted at

http://sonjahepn.livejournal.com/.

This network thrives on sharing. Invite your friends! Anyone can sign up

by sending a blank e-mail to hepn-subscribe@topica.com.

Neither Topica nor I rents, sells, or gives out your information on this

list.

This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Meetings Manager; American Society of Mechanical Engineers; New York,

NY

2. Meeting Coordinator; NACS; Alexandria, VA

3. Online Registration Specialist; Society of American Military

Engineers (SAME); Alexandria, VA

4. Conference Coordinator; George Mason University; Fairfax, VA

5. Assistant, Meetings and Conferences; American Political Science

Association; Washington, DC

6. Senior Coordinator; Travel Destinations Mgmt Group; Owings Mills, MD

7. Sales & Sourcing Associate; Travel Destinations Mgmt Group; Owings

Mills, MD

8. Meeting Planner; Association Innovation and Management (AIM); Reston,

VA

9. Marketing Manager ; IDEV Technologies Inc.; Houston, TX

10. Meetings Manager; APICS; Chicago, IL

11. Director of Learning; Colorado Veterinary Medical Foundation;

Denver, CO

12. Sales Account Representative; ADM Productions; Port Washington, NY

13. Meeting and Event Manager; NAPCP; Minnetonka, MN

14. Operations and Conference Services Administrator; University of

Vermont; Burlington, VT

15. Account Executive; TBA Global; Las Vegas, NV

16. New Business Development/Sales; Impact Unlimited; Dayton, NJ

17. SHEA Meetings Manager; Society for Healthcare Epidemiology of

America; Arlington, VA

18. Manager of Global/ National/ Regional Events; POPAI The Global

Association for Marketing at-Retail; Alexandria, VA

19. Conference Coordinator; National Governors Association; Washington,

DC

20. Director, Strategic Alliances, i2 Summit; American College of

Cardiology; Washington, DC

21. Manager, Global Education; Association of Corporate Travel

Executives (ACTE); Alexandria, VA

22. Meeting Planner – International Division; National Defense

Industrial Association; Arlington, VA

23. Conference Producer; FDAnews; Falls Church, VA

24. Vice President, Marketing & Business Development; Denver Metro

Convention & Visitors Bureau; Denver, CO

25. Vice President, Group Sales; Kerzner International Resorts, Inc.;

Florida

26. Sales Manager; Hampton Inn & Suites – Oklahoma City / Bricktown;

Oklahoma City, OK

27. Directory Specialist; Reed Exhibitions; Norwalk, CT

28. Senior Trade Show Manager; Cisco; San Jose, CA

29. Events & Promotions Coordinator, Versus; Comcast; Philadelphia, PA

30. Meeting Planner; NRTC; Herndon, VA

31. Conference Services Intern; SAIC; McLean, VA

32. Meetings Associate; American Chemical Society; Washington, DC

33. Senior Exhibits Manager; American Chemical Society; Washington, DC

34. Meeting Assistant; National Academies; Washington, DC

35. Director of Professional Dev. & Meetings; Marine Technology Society;

Columbia, MD

36. Manager, Conferences and Outreach; American Psychological

Association; Washington, DC

37. Director, Brand Standards; Choice Hotels International; Silver

Spring, MD

38. Director, Corp. Communications; Choice Hotels International; Silver

Spring, MD

39. Senior Manager – Competitive Analysis; MARRIOTT INTERNATIONAL;

Bethesda, MD

40. Meetings and Travel Manager; US Pharmacopeia (USP); Rockville, MD

41. Conference, Meetings & Events Intern; National Black MBA

Association; Chicago, IL

42. Meeting Services Intern; Healthcare Information & Management Systems

Society; Chicago, IL

43. Registration Event Manager; Jack Morton; Norwalk, CT

44. Registration Manager; AVIATION WEEK; New York, NY

45. Program Coordinator; Vanderbilt Student Life Center; Nashville, TN

46. Events planner; Amnesty International USA; New York, NY

47. Events Manager; Illinois Landscape Contractors Association; Oak

Brook, IL

48. Event Coordinator; Entrepreneurs' Organization; Alexandria, VA

49. Event/ Meeting Planner; Cvent, Inc.; McLean, VA

50. Sales Manager; Novotel Ottawa; Ottawa, ON, Canada

51. Hotel Assistant General Manager; RB Properties Inc.; Washington, DC

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to

sonjahepn@comcast.net. One SSP will be included each week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to sonjahepn@comcast.net for inclusion in the

next newsletter.

*************

1. Meetings Manager; American Society of Mechanical Engineers; New York,

NY

ASME is a 127,000 member professional organization focused on technical,

educational and research issues of the engineering & technology

community. We currently have an outstanding opportunity for a Meetings

Manager.

Under the direction of the Director of Events Management, the Meetings

Manager is primarily responsible for the planning, organizing, and

execution of assigned conferences and meetings. Conference management

responsibilities include site selection, contract negotiations, air and

ground transportation, budget preparation and forecasting, registration

(including pre and post registration procedures), hotel specs and

banquet orders, audio-visual requirements, signage, special events,

on-site conference management, guest/spouse programs, hiring of

temporary meeting personnel, invoice processing, post-conference

evaluation, maintaining a historical database, and financial reporting.

Overseeing sponsorship and exhibits will also be necessary. In

addition, the Meetings Manager must have experience and work closely

with the Marketing Department with respect to the development of

promotional material, including copywriting , production procedures, and

advertisement as well as the Publishing Department with respect to the

web-tool. This person will also act as a liaison with the conference

planning committee, staff members in other directorates, and related

suppliers.

Candidate must have a Bachelor's degree or equivalent prior work

experience and a minimum of five years of meeting planning experience. A

complete knowledge of the meetings industry is essential along with a

good overall understanding of site destinations, and hotel contract

negotiations. Candidate must possess good communication and

organizational skills, and have the ability to juggle multiple

responsibilities. Some travel is required.

Only those candidates selected for further consideration will be

contacted. We are an Equal Opportunity Employer. Send resume, along with

salary requirements, to trecruitment@asme.org.

2. Meeting Coordinator; NACS; Alexandria, VA

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4558557

***** From Diane Kovats *****

3. Online Registration Specialist; Society of American Military

Engineers (SAME); Alexandria, VA

Job Title: Online Registration Specialist, Society of American Military

Engineers (SAME)

Organization. SAME is a 501(c)(3) non-profit organization with a

membership of over 22,000 members and 1,400 companies, public agencies

and academic institutions. More information about SAME can be found on

www.same.org. SAME is headquartered in Alexandria, Virginia and has a

staff of 22.

Job Description: Report to the Director, Conferences and Education and

work with the other three Conference and Education managers as well as

the SAME Marketing and Communications Specialist. Handle all questions

and inquiries related to conference and workshop online registrations

for the Society of American Military Engineers (SAME). Reconcile

billing after an event with Finance and Accounting. will include

answering phone calls and e-mails regarding registration for a variety

of events as the primary registration point of contact for SAME. Will

respond to messages within 24 hours.

Position Requirements:

ïf~ Education: High School diploma and other continuing or college

education required. Bachelor Degree preferred but not required.

ïf~ Experience: Work as a customer service representative, sales

person or other position that dealt with working with customers.

ïf~ Training: Training on SAME Association Management System (AMS)

and online registration software will be provided by SAME and vendors.

ïf~ Computer Capabilities: Must have working knowledge on

Microsoft products: Excel, Word and Power Point.

ïf~ Communication Skills: Excellent verbal communication skills.

Working Hours/Schedule: This is a Part-time Position Not to Exceed 20

hours per week as a Teleworker, with set hours that can be advertised

for customer support during the normal work day. Must be able to travel

and perform on-site registration functions at the SAME annual conference

each May and one other conference with projected attendance over 500.

SAME will provide dedicated telephone line at home, computer headphone

and high speed internet if not already available.

Benefits: As a Part-time Teleworker Position, SAME will match employee

contributions to the SAME 403(b) Plan up to 5% on a dollar-for-dollar

basis (Optional). No other benefits are provided. The starting salary

is $12.00 per hour, with periodic increases based on performance and

experience.

Please send via email a resume and cover letter to Ms. Kim Rupkalvis,

Administrative Assistant, SAME, krupkalvis@same.org.

*************

4. Conference Coordinator; George Mason University; Fairfax, VA

The Associated Writing Project (AWP), a national non-profit organization

serving creative writers and academic writing programs, seeks a

motivated, organized individual to assist in planning and executing its

annual conference and book fair.

Duties:

Coordinating all aspects of AWP's book fair, featuring 500+ exhibits

from literary magazines, trade presses and publishers; and performing

customer service, collection of information from 1,000+ participants,

coordinating volunteers on-site, mailings, proofreading and general

assistance to the Director of Conferences.

Great working environment with good benefits. Interest or involvement

with creative writing a plus; and M.F.A. degree preferred, not required.

To apply for position 10323z, go to http://jobs.gmu.edu.

5. Assistant, Meetings and Conferences; American Political Science

Association; Washington, DC

The American Political Science Association (APSA) is seeking an

enthusiastic professional who is looking for a place to build a career

in the meetings and conferences arena.

We have an immediate opening on our meetings team, to provide extensive

assistance with the planning and execution of APSA's Annual Meeting of

7,000-plus attendees, the annual Teaching and Learning Conference, and

various smaller meetings and related activities.

As a member of our three-person meetings team, the assistant is an

integral member of our staff of 26. The assistant has responsibilities

that range across a number of projects, including:

* Acting as liaison to APSA's 50+ affiliated groups

* Coordinating APSA's annual awards program

* Recruiting and managing departmental interns

* Managing conference program advertising

* Coordinating business meetings, receptions, and room blocks for

the national conference

* Serving as hotel and travel liaison for APSA committee meetings

and a key point of contact for department communication

* Assist with event programming and perform other general meeting

planning and administrative responsibilities as assigned

The ideal candidate will be a team player who is highly motivated,

detail oriented and accurate, and able to work independently. This

position requires exceptional writing, communication and customer

service skills, and must interact and communicate effectively with

staff, members/nonmembers, attendees and exhibitors. The assistant must

manage time, meet schedules and deadlines, and handle multiple

assignments simultaneously, all with energy and initiative. Must be

adept at learning new software, and work effectively under pressure.

Proficiency in database management, Microsoft Office Suite, Outlook and

internet research skills are required. Past association meeting planning

experience is a plus. Some travel is required.

This position requires a bachelor's degree. Entry salary in the low to

mid thirties. Excellent health, leave and training benefits, in Dupont

Circle location two blocks from Metro. APSA offers a positive staff, an

upbeat environment, and a great opportunity to acquire a firm grounding

in all aspects of meeting management.

To be considered, please e-mail cover letter, resume and salary

requirement to hr@apsanet.org or fax (202) 483-2657. No phone calls,

please. APSA is an equal opportunity employer committed to workplace

diversity.

The American Political Science Association is the leading professional

nonprofit organization and scholarly society for the study of political

science and serves more than 15,000 members in over 80 countries. With a

range of programs and services for individuals, departments and

institutions, APSA brings together political scientists form all fields

of inquiry, regions and occupational endeavors within and outside

academe in order to expand awareness and understanding of politics. To

learn more about APSA, please visit www.apsanet.org.

Contact: Robin Smith

Phone: (202) 483-2512

Fax: (202) 483-2657

hr@apsanet.org

http://www.apsanet.org

6. Senior Coordinator; Travel Destinations Mgmt Group; Owings Mills, MD

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4553373

7. Sales & Sourcing Associate; Travel Destinations Mgmt Group; Owings

Mills, MD

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4553364

8. Meeting Planner; Association Innovation and Management (AIM); Reston,

VA

Association Innovation and Management (AIM) is an association management

firm located in Reston, VA specializing in scientific and health related

non-profit organizations. Five of the eight clients host annual

meetings throughout the year – ranging in size from 400 to 7,000

attendees. The AIM Meetings Department handles all the logistical

aspects of the various clients' annual meetings/expositions and

committee meetings, as well as in-house meeting arrangements. AIM is

seeking an experienced meetings manager to handle all aspects of our

clients' annual meetings and committee meetings logistics from the

initial booking of the contract to on-site coordination. This team

player should have a minimum of 3 years experience with hotel contract

negotiations, housing logistics, travel coordination, food & beverage

arrangements, on-site management of the meeting, as well as working in a

hotel; CMP credentials are a plus. Candidate will handle exposition

logistics from initial sales to on site show coordination for 15-50

booths, provide customer service to exhibitors, service kits, and work

with contractors. Ability to multi-task, attention to detail, strong

computer skills and a willingness to travel (domestic and international)

are a plus. Salary is commensurate with experience. Candidates may

e-mail resume with salary requirements to cwilson@aim-hq.com.

No third parties and no phone calls please.

AIM is an equal opportunity employer. AIM provides competitive

compensation; health and dental benefits; tuition reimbursement; paid

vacation, sick, holiday and personal leave; life and disability

insurance plans; and a 401(k) plan. Free parking in a location

convenient to the Toll Road and the Fairfax County Parkway.

Contact: Clarissa Russell-Wilson

Fax: 703-438-3113

CWilson@aim-hq.com

9. Marketing Manager ; IDEV Technologies Inc.; Houston, TX

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7174

10. Meetings Manager; APICS; Chicago, IL

APICS is an international education organization, offering certification

programs, training tools and networking opportunities to increase

workplace performance. We are currently searching for a Meetings Manager

to aid in the management and execution of our meeting functions

including our International Conference and Exhibition. The incumbent

will report to the Director of Meeting Planning and Events.

On top of being an excellent place to work, we also offer a competitive

salary and amazing benefits package!

Essential Duties:

The Meetings Manager plans and manages the execution of the annual

International Conference and Exhibition along with all other meeting

functions within the Professional Development Division such as national

seminars, workshops, and meetings of the Board of Directors and other

governance meetings. This person provides all logistical planning

personally or through the Meeting Coordinator who will be the

incumbent's direct report. In this position you will have significant

revenue generation, leadership, and project management responsibilities

that have financial, operational, and reputational impact upon the APICS

organization.

Qualifications:

* BA/BS in Business in strongly preferred

* 5-10 years previous meeting planning experience is a must

* An association background is a plus

* Strong Word, Excel, and PowerPoint skills

* Organizational and communication skills are essential

* Previous staff management experience a plus

* The ability to negotiate, handle problems and make immediate

decisions.

This position requires about 30-40% travel. There will be times when you

will be given little notice of travel plans.

Resume and cover letter, including salary requirements, should be

submitted to resumes@apics.org. Please put MM in the subject line of the

e-mail.

11. Director of Learning; Colorado Veterinary Medical Foundation;

Denver, CO

The Colorado Veterinary Medical Foundation is looking for a Director of

Learning to lead our efforts to provide compelling experiences through

which members of Colorado's veterinary community sustain competency,

develop leadership, build networks, and share ideas. The Director of

Learning will orchestrate the planning, marketing, delivery, and

assessment of an array of CVMA and DAVMS programs and assist in

ascertaining the learning needs of members and customers. This position

reports to the Executive Director.

Primary Duties and Responsibilities:

* Responsible for the success and overall coordination of all CVMA

and DAVMS meetings, educational offerings, and social functions.

Responsibilities include planning, contracting, marketing, execution,

and evaluation.

* Manage and mentor the Manager of Learning, and oversee the quality

and quantity of work performed.

* Actively be involved with the DAVMS Continuing Education

Committee, CVMA Commission on Education, and CVMA Professional

Development Committee.

* Maintain a constant line of communication with executive director

and staff members as appropriate; advise of current status of projects,

any challenges, and the resolution of those challenges.

* Oversee sponsorship recruitment, management, and retention for

CVMA and DAVMS programs. Implement overall partner benefits program for

all organizations.

* Assist in the production of all marketing pieces for meetings,

educational offerings, and social events by working with the Director of

Communications.

* Coordinate timetables for marketing pieces with the Director of

Communications to ensure deadlines are met.

* Prepare budget estimates for all CVMA and DAVMS programs; know and

stay within individual program budgets; reconcile all financial

information for programs.

* Manage the speaker initiative, including: recruiting speakers,

scheduling speakers, producing speaker contracts, and tracking required

speaker information for programs.

* Travel as necessary for program management, ensuring all meeting

arrangements are properly carried out and participant needs are met.

* Act as the staff liaison to the CVMA Student Chapter. Provide

support and guidance to their initiatives and involvement in CVMA

programs.

* Close out all programs and/or oversee close-out procedures for

programs.

* Concurrently manage numerous tasks and assignments with

proficiency.

* Communicate effectively with professional and support staff,

members, customers, and suppliers.

* Actively participate in staff meetings and work teams, and

contribute positively to the culture and capacity of our organization.

Note: While this is intended to be an accurate reflection of the job

requirements and responsibilities, management reserves the right to

modify, add or remove duties and to assign other duties as necessary.

Qualifications:

* A bachelor's degree is required, although equivalent work

experience may be acceptable.

* 5+ years experience in meeting management is required, preferably

in an association environment.

* Event/Meeting planning experience with BEOs, rooming lists, room

sets, AV, etc.; CMP a plus.

* Ability to handle multiple projects simultaneously, while working

in a fast-paced, high-output environment.

* Ability to organize and prioritize tasks, manage time effectively,

meet competing deadlines, think strategically, drive towards results

through systematic and creative action, and manifest attention to

detail.

* A professional, positive attitude while representing the

organizations and working as part of a team.

* Ability to exercise independent judgment while maintaining

effective communication with the supervisor.

* Effective oral and written English communication skills, with

knowledge of grammar, spelling and punctuation.

* Excellent skills with Microsoft Office. Specifically, experience

with Microsoft Access, or equivalent relational database, is desired.

* Must be comfortable working hands-on with animals at events and in

a laboratory setting

* Ability to travel within the state of Colorado up to 30% of the

time.

* Ability to work nights and weekends.

Please email your resume and cover letter referencing the Director of

Learning position to:

Suzanne Bobela, HR Manager, Colorado Veterinary Medical Foundation

SuzanneBobela@colovma.org

EOE/MFVD

For more information about our organization, please visit:

Home

Local candidates only, please; we are unable to provide relocation

assistance or interview travel costs.

12. Sales Account Representative; ADM Productions; Port Washington, NY

Event & video production company looking for phone sales representative.

Pitch our unique production model in the industry. Must be committed,

persistent and tenacious about securing leads and following up. Must be

exceptionally organized and determined with research and calls. Must be

able to develop relationships with new business leads and carry out

goal-oriented strategies. Must have a positive & energetic personality.

Required background 2-3 years in phone sales and/or customer service.

Experience in events industry a plus. Port Washington, Long Island

location. Base salary + commission. Please visit

http://www.admpro.com/ for more information. Please apply to

hr@admpro.com, stating salary requirements in your cover letter.

13. Meeting and Event Manager; NAPCP; Minnetonka, MN

OPPORTUNITY:

This is an exciting opportunity for an experienced event manager

(association experience preferred) with advanced project management

skills to plan, coordinate, and implement multiple programs (regional

forums, educational workshops and annual conference) for this Minnetonka

based national membership organization serving a particular industry.

Meetings range in size from 50 to 1,000 or more. As the Meeting and

Event Manager you will act as project manager for all meetings, manage

and control the budgets and costs for the meetings, negotiate contracts

and manage vendors, ensure all events adhere to policy and procedure

guidelines, and continually promote organization membership and event

attendance. Onsite you will train temporary employees, manage support

staff (decorators, security, caterers, etc.), and coordinate the

registration process. You will also ensure administrative tracking of

client interest in and attendance at events. You will ensure that event

information is appropriately managed through the organization website

and promotional materials.

QUALIFICATIONS:

The position requires a Bachelors Degree, 4+ years of event/meeting

planning or similar experience (association experience is highly

desired) and a “get-it-done” attitude. Extensive experience in project

management (without the need for extensive oversight) and the

ability/willingness for some travel are a must. Potential candidates

must have:

* Excellent communication skills, including demonstrated proficiency

in oral, writing and presentation abilities in a business-focused

setting using a variety of communication channels (telephone, e-mail,

in-person, etc.)

* Successful track record working in a team environment

* Ability to multi-task and prioritize activities effectively, while

ensuring a high level of accuracy and attention to detail

* Interest in building an Internet-driven business

* Computer skills to include: Word, Excel, PowerPoint and Lotus

Notes

* Demonstrated fluency in using technology tools to improve

effectiveness and increase efficiency

* Proven ability to work in a rigorous, fast-moving work environment

In your cover letter, please be specific about how your experience

relates to this position. Cover letter and resume may be submitted to

Laura Flandrick at laura_flandrick@napcp.org or 10520 Wayzata Blvd,

Minnetonka, MN 55305.

14. Operations and Conference Services Administrator; University of

Vermont; Burlington, VT

The University of Vermont, established in 1791, is located 90 miles

south of Montreal between the Adirondack and Green Mountains on the

shores of Lake Champlain in Burlington, Vermont, a city of 50,000,

consistently recognized for its quality of life, from outdoor recreation

to cultural events. UVM, with over 85,000 alumni, is a comprehensive

research university comprising eight schools and colleges, a Graduate

College, and a College of Medicine and offers its employees competitive

salaries, outstanding benefits and a superior academic workplace.

The University of Vermont is seeking an individual to serve as a senior

level administrator responsible for oversight of conference and event

activities and marketing and sales functions. Responsibilities will

include: oversee conference management operations including client

inquiries and event booking and work with conference staff to plan for

and deliver services requested by clients. Review and develop operating

procedures for events. Generate sales leads and develop and administer

outreach and educational programs regarding departmental services.

Develop business relationships with constituents within the hospitality

industry and assist in representing the department within these

organizations. Collaborate with Director to develop marketing plan and

oversee marketing strategies to stimulate growth and increase sales.

Provide analysis and feedback on performance of programs and services.

Manage department in Director's absence; hire, train, and supervise

staff. Bachelor's degree in hospitality management, marketing, or other

related field and three or more years experience in marketing,

conference services or student affairs and supervisory experience

required, or an equivalent combination. Effective organizational,

interpersonal and communication skills required. Computer literacy

required. Ability to travel occasionally and work non-traditional hours,

particularly during summer months required. Demonstrated commitment to

diversity, social justice, and fostering a collaborative multicultural

environment required.

For further information, or to apply with electronic application,

resume, cover letter, and a list of references for #032382, visit our

website at: www.uvmjobs.com.

Tel: 802-656-3494

Review of applications begins immediately and will continue until

suitable candidates are found.

15. Account Executive; TBA Global; Las Vegas, NV

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7171

16. New Business Development/Sales; Impact Unlimited; Dayton, NJ

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7167

17. SHEA Meetings Manager; Society for Healthcare Epidemiology of

America; Arlington, VA

http://asi.careerhq.org/jobdetail.cfm?job=2920528

18. Manager of Global/ National/ Regional Events; POPAI The Global

Association for Marketing at-Retail; Alexandria, VA

International association seeks manager with at least 2 years experience

with all phases of planning, logistics, and onsite management for

meetings, conferences, and events.

Requirements

You must have initiative and be very detailed oriented, capable of

multitasking and meeting deadlines. We also require the candidate to be

knowledgeable with general contract provisions, operational planning and

budgeting, and computer proficient. We offer competitive salary and

benefits. In order to be considered you must send resume, cover letter,

and salary requirements to rick.walsh@popai.com.

19. Conference Coordinator; National Governors Association; Washington,

DC

http://asi.careerhq.org/jobdetail.cfm?job=2920375

20. Director, Strategic Alliances, i2 Summit; American College of

Cardiology; Washington, DC

http://asi.careerhq.org/jobdetail.cfm?job=2920754

21. Manager, Global Education; Association of Corporate Travel

Executives (ACTE); Alexandria, VA

http://asi.careerhq.org/jobdetail.cfm?job=2919963

22. Meeting Planner – International Division; National Defense

Industrial Association; Arlington, VA

Major educational/trade Association at Courthouse Metro, supporting

national security and legal and ethical forums between the government,

the military services, and the defense industry, seeks meeting planner

with minimum of two years experience in meeting planning or related

activities to support International Division composed of U.S. defense

industry executives.

Responsibilities include admin/logistics support to regularly scheduled

committee meetings, liaison with international defense industry

associations, plan and execute international meetings and conferences in

the U.S. and overseas, maintain records related to U.S. – international

defense industry interactions, liaison with U.S. government

international defense trade representatives, maintain current working

knowledge of defense trade issues. Should be able to adapt to rapidly

changing priorities, manage multiple activities simultaneously, and

travel internationally. Current U.S. passport a requirement.

Experience in international relations a plus.

Pay in the mid-30s to mid-40s, commensurate with experience and

qualifications. Position is classified exempt. Excellent benefits to

include 401k with profit share and transportation allowance. Qualified

applicants should go to http://application.ndia.org/jobs/ and follow

instructions therein for submitting an application and resume. Local

Residents Preferred (No Relo). NDIA is a member of the ASAE Circle Club

and strongly supports professional development to include professional

association dues, participation in certification programs, and extensive

job related training.

NOTES: Local Residents Preferred (No Relo). Parking or local

transportation allowance provided. 401k with profit share.plus health

and other insurance benefits.

23. Conference Producer; FDAnews; Falls Church, VA

FDAnews seeks a detail oriented person to secure industry thought

leaders to serve as audio, web and physical conference presenters.

Candidate would manage all aspects of producing conferences; from

creation of ideas, writing event proposals, speaker selection and event

execution. Duties also include budget management and achieving sales

goals. The ideal candidate is a proactive, industrious, hard worker with

2-5 years experience. Must be comfortable seeking out speakers and have

strong writing skills. MS Office skills a must. Benefits include

health insurance, dental, 401k, vacation, etc. Send resume with cover

letter and salary requirements to bludden@fdanews.com.

24. Vice President, Marketing & Business Development; Denver Metro

Convention & Visitors Bureau; Denver, CO

http://careers.hsmai.org/jobdetail.cfm?job=2920583

25. Vice President, Group Sales; Kerzner International Resorts, Inc.;

Florida

http://careers.hsmai.org/jobdetail.cfm?job=2920893

26. Sales Manager; Hampton Inn & Suites – Oklahoma City / Bricktown;

Oklahoma City, OK

http://careers.hsmai.org/jobdetail.cfm?job=2920276

27. Directory Specialist; Reed Exhibitions; Norwalk, CT

JOB SUMMARY:

1. Act as the project leader, responsible for the overall process

flow for producing assigned event directories.

2. Create and maintain email/fax communications, spec sheets, and

online exhibitor tool kit in advance of routing information to show

teams for approval.

3. Work with Sales, Marketing, IT, Production, Artists,

Associations, as well as external customers, to communicate and compile

necessary information for event directories.

4. Conduct broadcast communications (email, fax, mail, phone) to

external customers to gather information for both online and hard copy

company listings.

5. Manage and communicate deadline requirements to both internal

and external customers for assigned directories, tracking and managing

the data flow according to schedules.

6. Responsible for proofreading, maintaining, extracting, and

sometimes data entering company listing information in Access-based

database.

7. Lead kick-off meetings with show teams to initiate production of

and gather requirements for each directory.

8. Create and edit data for online exhibitor tool kit using content

management system.

CONTACTS:

Internal: All RX Staff

External: Exhibitors, Associations, Artists, Printers

REQUIREMENTS:

1. B.A./B.S. in Communications, Marketing, English or equivalent

field

2. Strong grammar and proofreading skills

3. Multi-tasking ability with attention to detail

4. Excellent oral and written communication skills

5. Able to work independently and as a team player

6. Ability to solve problems creatively and effectively

7. MS Access and Internet knowledge

8. Preferred knowledge of production processes

We offer competitive compensation, a convenient location, and excellent

benefits, which includes tuition reimbursement and 401(k) plan. Please

send resume with salary history and requirement in confidence to Reed

Exhibition Companies, 383 Main Avenue, Norwalk, CT 06851 or email:

hr@reedexpo.com (Microsoft Word) No calls or agencies please. For

additional information, visit our website at http://www.reedexpo.com

EOE/m/f/d/v

28. Senior Trade Show Manager; Cisco; San Jose, CA

http://careers.ises.com/c/job.cfm?site_id=553&jb=4556347

29. Events & Promotions Coordinator, Versus; Comcast; Philadelphia, PA

http://careers.ises.com/c/job.cfm?site_id=553&jb=4552395

30. Meeting Planner; NRTC; Herndon, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26213721&jobSummaryIndex=26&agentID=

31. Conference Services Intern; SAIC; McLean, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26203226&jobSummaryIndex=29&agentID=

32. Meetings Associate; American Chemical Society; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26174296&jobSummaryIndex=42&agentID=

33. Senior Exhibits Manager; American Chemical Society; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26174351&jobSummaryIndex=62&agentID=

34. Meeting Assistant; National Academies; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26212541&jobSummaryIndex=129&agentID=

35. Director of Professional Dev. & Meetings; Marine Technology Society;

Columbia, MD

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26226016&jobSummaryIndex=1&agentID=

36. Manager, Conferences and Outreach; American Psychological

Association; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26182271&jobSummaryIndex=3&agentID=

37. Director, Brand Standards; Choice Hotels International; Silver

Spring, MD

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26209496&jobSummaryIndex=10&agentID=

38. Director, Corp. Communications; Choice Hotels International; Silver

Spring, MD

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26209486&jobSummaryIndex=12&agentID=

39. Senior Manager – Competitive Analysis; MARRIOTT INTERNATIONAL;

Bethesda, MD

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26181661&jobSummaryIndex=15&agentID=

40. Meetings and Travel Manager; US Pharmacopeia (USP); Rockville, MD

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26181146&jobSummaryIndex=19&agentID=

41. Conference, Meetings & Events Intern; National Black MBA

Association; Chicago, IL

Headquartered in Downtown Chicago, the National Black MBA Association

has over 40 chapters located across the country. The Association offers

numerous educational events throughout the year through both the local

chapter and national support and holds an Annual Conference and

Exhibition once a year. The Annual Conference focuses on highlighting

and offering workshops and activities, which focuses on the

Association's five channels – Education, Career, Leadership,

Entrepreneurship, and Lifestyle. The conference offers numerous

different learning experiences, networking opportunities, social events,

and includes the largest Career Fair offered in the country with over

400 Fortune 500 companies recruiting during Career Fair. The 30th

Annual Conference and Exhibition will take place in Washington, DC

September 17-20, 2008.

The National Black MBA Association's Conference Meetings & Events

Department has openings for Paid Internship opportunities for students

majoring in Hospitality to assist the department with planning of this

dynamic conference where interns will be given a hands-on experience in

the planning and execution. The NBMBAA Conference Meetings and Events

intern will work closely with the Senior Meeting Planners and

Coordinators in numerous areas such as Registration, Exhibit Space, Room

Assignments, Travel, Housing and other areas where the need arises.

As the Career Fair is a major component of the Conference, interns will

learn how to assign exhibit space, track and maintain information

regarding booth contracts, payments, booth assignment, and

correspondence to Exhibitors. In addition, the interns will be given

the opportunity to process and track special registrations, compile

registration packets for special on-site registrants, contact key

corporate partners and exhibitors to confirm on-site registration

appointments. Interns will also, assist with staff and speaker travel

and assignment of staff and speaker housing assignments and more! The

National Black MBA Association is excited to offer this opportunity to

future Convention and Meetings professionals. For more information on

the Association, please visit http://www.nbmbaa.org/.

Requirements:

Must be currently pursuing an undergraduate degree.

Must have excellent computer skills and experience in Microsoft Word &

Excel. Database experience a plus.

Must have the ability to organize, prioritize and work independently on

tasks and projects.

Must have excellent oral and written communication skills.

Coursework reflecting an interest in meeting planning or related

industry is preferred.

This is a paid internship.

To apply for this internship, please fax resume to 312-236-1586,

Attention Robyn Jones.

robyn.jones@nbmbaa.org

42. Meeting Services Intern; Healthcare Information & Management Systems

Society; Chicago, IL

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4567341

43. Registration Event Manager; Jack Morton; Norwalk, CT

Here are some things you should know about Jack Morton Worldwide:

> We're experts in experiential marketing.

> We have an industry-leading planning practice, world-renowned creative

> and production capabilities and a proprietary approach to measurement

> and evaluation.

> What we're proudest of: doing great work for almost 50% of Fortune's top

> 50 global brands

> We combine a global network with local relationships and attitude.

> We're committed to reducing the environmental impact of both our

> operations and the experiences we create for clients.

Registration Event Manager

The Director of Operations ensures efficient and profitable operations

and manages production staff and resources to ensure that the

expectations of our clients, the needs of our staff, and the financial

requirements of the company are met.

Responsibilities:

*Lead the online registration process

*Strong ability to think analytically and basic technical knowledge

* Proven project management skills

*Client and budget management, SOWs, timelines and workflow charts

*Proven experience assessing client needs and preparing project

plans

*Web services experience

*Strong understanding of online registration tools including

conference management software – eCommerce, Social Networking, Content,

Housing, Exhibitor, etc.

*Database (user logic)

*Excellent written and verbal communication skills, including

experience presenting

*Strong experience working directly with high level clients

*Experience brainstorming creative solutions

*Evaluate potential meeting sites from a registration perspective

*Work with chosen decorator to design registration layout

*Develop on-site process documentation including convention staff

training documents, flow of que lines, etc.

*Negotiate contracts and coordinate with miscellaneous vendors

*Coordinate the financial, administrative and staffing aspects of

registration and financial reconciliation

*Prepare written report on processes, document history, prepare all

final client reports.

Requirements:

*Minimum of 3-5 years related registration and logistics experience,

preferably in an agency setting

*Bachelors Degree and meeting management experience; city-wide

conventions a plus

*Knowledge of the Meeting Industry including current trends within

the industry

*Knowledge of policies and procedures pertaining to registration

management

*Strong vendor and relationship management experience

*Strong contract negotiation and budget management skills

*Excellent verbal, written and interpersonal skills.

*Third-party experience a plus, but not required

Learn more about us online at http://www.jackmorton.com/!

Jack Morton is an equal opportunity employer.

Contact: Marianne Campbell

marianne_campbell@jackmorton.com

44. Registration Manager; AVIATION WEEK; New York, NY

Individual would oversee registration management and customer service

for a minimum of 14 AvWeek related conferences; conferences &

exhibitions & forums. The incumbent will play an important role by

providing early indications of revenue goals; event metrics; marketing

opportunities; customer services; vendor managmeent and the ability to

overcome any weaknesses in the registration process.

Accountabilibities:

+ Set up and maintain all events on internet based reg system

+ Manage vendor relationships (reg. system; lead retrieval)

+ Statsitcial and financial reporting

+ Coordinate with Finance Dept on wire transfers and credit card

transactions

+ Manage pre-post-on-site registration process (data input, event set

up, onsite vendor, layout, staff)

+ Coordinate technical requirements and set up at events (travel

required both domestic and internationa)

+ Knowledge of CRM system

+ Train and update staff and sales

+ Telephone and email articulation

+ Ability to multi-task

Contact: Lydia Janow

Phone: 212-904-3225

Fax: 212-904-3334

ljanow@aviationweek.com

http://www.aviationweek.com/conferences

45. Program Coordinator; Vanderbilt Student Life Center; Nashville, TN

Minimum Qualifications:

Bachelor's degree and a minimum of 12 months experience required.

Duties and Responsibilities:

1. Plan, coordinate, and direct the operations of evening and weekend

events

2. Coordinate scheduling and registration details for events (meetings,

banquets, conferences, receptions, seminars, etc.) such as letter

composition, file maintenance, mailings, and pre-event meetings

3. Write specifications and negotiate contracts for services needed for

events

4. Manage various supply, equipment, and building operations

5. Monitor suppliers to ensure delivery of supplies and services in

accordance wither orders/contracts

6. Maintain data and records for each event

7. Prepare and distribute reports for event evaluation and appropriate

recommendations for solutions to problems

8. Assist with the development and implementation of marketing and

public relations plans

9. Write brochures, news releases, and other training/promotional

materials and coordinate the production of same

10. Make budget recommendations for equipment and other purchases

11. Maintain original documentation of charges from other departments

and vendors for each event and submit to administrative assistant for

invoicing

12. Plan and schedule work priorities in accordance with program/event

goals, objectives, and deadlines

13. Conduct research, compile and analyze information in support of an

event

14. Direct and supervise student event service staff, event volunteers,

and contractual employees hired for events

15. Schedules staff to ensure work requirements are accomplished

16. Evaluates staff, makes work assignments, and reviews time and

attendance records addressing attendance and tardiness issues

17. Knowledge of and experience in providing world class customer

service

18. Collaborate with colleagues within the cluster of Student Activities

and other units within the Dean of Students office

19. Connects with community partners in Nashville

Salary range $2,373 – $3,270/mo.; dependent upon years of education and

experience.

Submit all information via the Vanderbilt jobline–follow the link

below.

http://www3.recruitingcenter.net/clients/vanderbilt/publicjobs/canviewjobs.cfm

46. Events planner; Amnesty International USA; New York, NY

Amnesty International (AI) is a movement of globally-minded people

across the world speaking out and acting up in defense of human rights.

We investigate and report on human rights violations, and we educate and

mobilize the public until we make a difference.

We are seeking an experienced Event Planner for a temporary position for

a 4 to 6 month period. Reporting to the Darfur Campaign Director, the

ideal candidate will organize the launch of Displaced: a human rights

exhibition on Darfur in New York City and accompanying launch reception

at a high-profile venue to facilitate significant attendance.

Additionally, the successful candidate will organize additional smaller

events as part of the two-week launch run, such as lectures, readings,

acoustic concerts. AI intends that the exhibition help educate the

public on Darfur, facilitate activism and advocacy related to key UN

member states and peacekeeping for Darfur, and attract new members to

the organization.

Responsibilities include but not limited to: identify and secure venue;

obtain all necessary permits; arrange for and oversee private security;

make arrangements for all-weather outdoor staging. Manage a high

profile official launch, including development of a launch plan that can

help realize organizational objectives on engagement of public,

advocacy, visibility, and growth. Facilitate any arrangements and

contracts with the venue, contractors, or vendors for the event and

launch reception. With team, develop and implement outreach plan for

the event to ensure high number of attendees during launch run in NYC

(likely two weeks). Responsible for all technical and administrative

details with producing and staging the event. Develop a speakers list

for launch event/reception; secure speakers, arrange for transportation,

honorariums, etc. Liaise with Artist Relations Unit, Government

Relations, and others. Contribute to the development of a tour plan for

the exhibition, and for subsequent exhibition stops.

Qualifications:

Minimum 4 years event planning experience in progressively larger roles,

including a variety of events (conferences, meetings, fundraising

events, concerts, rallies, etc.).

Experience staging outdoor events.

Experience with outreach methods that can turn out high numbers to an

event.

Experience with project management and working to time-line.

Experience in budget management and tracking.

Strong comfort with decision making and on the spot changes, including

crisis management.

Experience negotiating with vendors, including large scale hotels,

printers, caterers, etc.

Strong verbal and written communications skills, within a collaborative

group and for large scale or targeted communications.

Experience working with teams, especially in non-profit context.

To apply, send resume and cover letter with salary history to

humanresources@aiusa.org. Please indicate in the subject line: Evt Plnr.

No phone calls please. AIUSA is an Equal Opportunity Employer, committed

to diversity in the workplace.

47. Events Manager; Illinois Landscape Contractors Association; Oak

Brook, IL

Suburban Chicago (Oak Brook) professional association seeks experienced

Events Manager. The Events Manager will be responsible for all aspects

of association conference management including, but not limited to: site

selection, hotel and vendor negotiations and contracting, preparing and

managing program budgets, determining audio-visual, set-up and food and

beverage requirements, committee management and providing on-site

management of programs including supervision and coordination of vendors

and staff. All events are held within the state.

The Events Manager will be the primary manager (and motivator) of the

event program committees for content development. The position is also

responsible for assisting with promotional materials and program

brochures.

The Events Manager will also develop and operate an exhibitor and

sponsorship sales and management program. Golf outing experience a plus.

Requirements

Must have a proven track record of managing meetings and events with

attendance from 50-1000 (largest conference has about 1000 attendees).

Exhibit hall and sponsorship sales and coordination is a plus. At least

4 years of direct meetings experience is required. Must be well poised

and project driven and have proven success working with volunteer member

committees. Proven budget and fiscal abilities; interpersonal,

communication and organizational skills and a team orientation.

Excellent Microsoft Office and project management skills are required

along with database management experience. Limited travel.

The ideal candidate will support and actively build an office culture

dedicated to superior customer service that exceeds member, attendee and

exhibitor expectations.

Education: Bachelor's degree required.

Salary: Dependent on experience.

Our small office (5 staff members) offers a competitive salary

commensurate with experience and a comprehensive benefits package

including medical, dental, IRA SIMPLE plan with company match, and a

casual dress code and atmosphere. For more information about the

Illinois Landscape Contractors Association (ILCA) and our events, visit

http://www.ilca.net/.

Email resume and salary expectations to:

Scott Grams

Executive Director, ILCA

2625 Butterfield Rd., Ste 204W

Oakbrook, IL 60523

P: 630-472-2851

F: 630-472-3150

sgrams@ilca.net

Home

48. Event Coordinator; Entrepreneurs' Organization; Alexandria, VA

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7179

49. Event/ Meeting Planner; Cvent, Inc.; McLean, VA

Cvent is a web-based event registration, web survey, and eMarketing

software company revolutionizing the way marketers interact with their

customers. This position involves a combination of event planning, hotel

sales, general marketing, and lead generation support.

Position Duties:

· Oversee, manage, set up and launch over 400 hotel-based events

per year

· Plan, market and manage 1st Annual Cvent User Conference – 200

attendees

· Contact 30+ hotels per month to sell them on partnering with

Cvent

· Manage seminar budget in accordance with guidelines

· Generate budget reports to show budget compliance for events

planned

· Develop relationships with hotels, conference centers and

non-hotel venues

· Negotiate hotel event contracts and Complete BEO's

· Edit registration invitations, reminders, confirmations, etc.

for events.

· Work with sales staff to manage all aspects of attendee

registration

· Create copy and design for messaging activity

· Manage customer reference list

· Negotiate and oversee data swap program

Candidate Requirements:

· Approx 1-2 yr experience in event planning, hotel sales/marketing

· BS or BA — marketing or related field

· Strong computer knowledge in Web registration applications, MS

Word, and MS Excel; knowledge of select meeting planning industry

software and database programs a plus

· Excellent communication skills, attention to detail, and

coordination skills

· Strong problem-solving and decision-making skills

· Ability to handle a high pressure, fast paced environment

To apply, send cover letter and resume to Sophia MacDonald at

smacdonald@cvent.com.

50. Sales Manager; Novotel Ottawa; Ottawa, ON, Canada

Novotel Ottawa, part of the Accor chain of hotels, is looking for an

enthusiastic and experienced sales professional to join its team. You

are results driven and persistent in the pursuit of your goals. Working

autonomously, you are structured and possess great organizational

skills, ensuring even the finest details are looked after. Committed to

your performance, you hold yourself personally accountable and

responsible for all of your actions as you achieve excellence in closing

each sale.

You will be responsible for the implementation of sales strategies and

associated activities to increase travel business to Ottawa from varied

meeting and convention markets not only in North America, but across the

world. Travel is required but complemented by flexible work hours. Job

responsibilities include, but are not limited to, achieving annual sales

targets; prospecting of new and potential clients, completion of

statistical, quarterly and annual reports to support sales actions,

involvement in marketing initiatives, development of collateral material

and attendance at trade shows.

If you have the following qualifications: Post secondary education in

sales and marketing or public relations; a minimum of 5 years

experience, preferably in the hospitality industry; are fluent in both

official languages and have knowledge of PM and CRM systems and a good

knowledge of Microsoft Office Suite, then forward your cover letter and

resume to wendyduross@novotelottawa.com

51. Hotel Assistant General Manager; RB Properties Inc.; Washington, DC

RB Properties Inc., a DC based Hotel owner/operator, is looking for two

Assistant General Managers for the following hotels:

Washington Plaza, a 340 room hotel located at 10 Thomas Circle, NW

State Plaza Hotel, a 230 room hotel located at 2117 E Street, NW

Our Assistant General Managers are responsible for overseeing the daily

operations of the Hotel. The successful candidates will have a strong

Rooms Division Operations background and customer service skills. A

Hotel/Hospitality or Business Mgmt degree is preferred. Please FAX

resumes with salary history to: HR@202/342-0973 or email to

lkurowski@rbpropertiesinc.com

EOE-M/F/H/V

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