HEPN #31-2008


Hospitality and Event Planning Network (HEPN)

3 August 2008

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Welcome to the Hospitality and Event Planning Network, a career and relationship building newsletter network for all who work in the hospitality and event planning industries, published by Sonja Johnson. The objective of this network is to build relationships and help each other with career issues and other professional and personal challenges.

Here’s how to participate: Send any issue or job opportunity to sonjahepn@comcast.net and I will post it in the weekly newsletter sent to you and all other subscribers. If you are sending a job opportunity, please include the title, organization, and location, as well as a brief description/link/contact information. We also like to hear if you got a job as a result of this network!

Some of the older HEPN editions are now listed at:

http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.

Issues from November 27, 2006 onward are also posted at http://sonjahepn.livejournal.com/.

This network thrives on sharing. Invite your friends! Anyone can sign up by sending a blank e-mail to hepn-subscribe@topica.com.

Neither Topica nor I rents, sells, or gives out your information on this list.

This week’s edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Meetings Coordinator; Confidential; Washington, DC

2. Senior Meeting Planner; American Health Information Management Association; Chicago, IL

3. Operations Manager; GEP South Florida; Hollywood, FL

4. Manager of Meetings & Events; Association of University Programs in Health Admin; Arlington, VA

5. Manager, Marketing & Expo Services; Food Processing Suppliers Association; McClean, VA

6. Sales & Marketing Manager; Morton's The Steakhouse; Brooklyn, NY

7. National Sales Manager; Gaylord Opryland Resort and Convention Center; Nashville, TN

8. Director / Vice President – International Business Development; Associated Luxury Hotels International; Washington, DC, New York, NY, or Chicago, IL

9. Temporary Meeting Planner; California Association of Health Services at Home; Sacramento, CA

10. Director of Conventions and Meetings; American Farm Bureau Federation; Washington, DC

11. Senior Corporate Events Coord; Aflac; Columbus, GA

12. Assistant Director of Sales; HOLIDAY INN CAPITOL; Washington, DC

13. Project Manager – Spotme® Events (m/f); Shockfish SA; Lausanne, Switzerland

14. Catering Guest Service Manager; Walt Disney World; Lake Buena Vista, FL

15. Conference Manager; National Association of Home Builders; Washington, DC

16. Volunteer Recruitment/Event Coordinator (Part-Time); Big Brothers Big Sisters of Great Falls; Great Falls, MT

17. Director of Conventions and Meetings; American Farm Bureau Federation; Washington, DC

18. Meeting & Events Planner; Celtic Marketing, Inc.; Niles, IL

19. Conference Assistant; Cato Institute; Washington, DC

20. Meeting Coordinator; Hinman Dental Meeting; Atlanta, GA

21. Meetings Coordinator; United States Tennis Association; White Plains, NY

22. Events & Conferences Assistant/Registrar; CAREER COMMUNICATIONS GROUP, INC.; Baltimore, MD

23. Employer and Campus Relations Coordinator; CAREER COMMUNICATIONS GROUP, INC.; Baltimore, MD

24. Corporate Meeting Planner; ConocoPhillips; Bartlesville, OK

25. National Sales Manager; Greater Houston Convention and Visitors Bureau; Houston, TX

26. Production Assistant; S&D Productions, Inc.; Remote office

27. Conference Coordinator; BBI International; Salida, CO

28. Assistant Director, Meetings; American Academy of Physician Assistants; Alexandria, VA

29. Manager, Exhibit & Sponsor Sales; American Composites Manufacturing Association; Arlington, VA

30. President; Greater Toledo Convention & Visitors Bureau; Toledo, OH

31. Convention Sales Manager; Oklahoma City Convention and Visitors Bureau; Oklahoma City, OK

32. Public Relations Manager; RMCVB; Richmond, VA

33. Regional Sales Manager-Chicago; Baltimore Area Convention & Visitors Association; Chicago, IL

34. Vice-President Convention Sales; Tyler Convention and Visitors Bureau; Tyler, TX

35. Sales Manager-Corporate Market (primary); DuPage Convention & Visitors Bureau; Oak Brook, IL

36. Director of Reservation Sales; MARRIOTT INTERNATIONAL; Washington, DC

37. SrMgr-eCommerce; MARRIOTT INTERNATIONAL; Washington, DC

38. Director of CFRST Culinary Sustainability; MARRIOTT INTERNATIONAL; Washington, DC

39. Revenue Manager; MARRIOTT INTERNATIONAL; Washington, DC

************* The Short Self-Pitch (SSP) *********************

Sonja,

Please see below my SSP. Thanks so much!

Hello! My name is Cherie Neal and I'm an event planning and management professional with nearly 10 years of experience in the entertainment and conference industry. In addition to an MBA in Marketing, my goal is to specialize further by sitting for the CMP by January 2010.

My background includes meetings and special events for Atlantic Records in New York City as well as consulting and pro bono work for the Association Planners of GA., American Marketing Association and Johns Creek Chamber of Commerce in Atlanta.

I'm looking for an Events or Convention Manager position in Atlanta, where my experience in event management, relationship-building, client relations and marketing can be utilized in a fun, creative, and professional environment.

Thank you in advance for keeping me in mind. I appreciate it!

Cherie Neal – Atlanta, GA

Cherie.Neal@gmail.com

404.394.1491 or 917.975.2942

********

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you are looking for a job opportunity or offer free-lance services, send a brief paragraph to sonjahepn@comcast.net. One SSP will be included each week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be aware of? Send the details to sonjahepn@comcast.net for inclusion in the next newsletter.

**********

1. Meetings Coordinator; Confidential; Washington, DC

The national trade association representing domestic oil and natural gas explorers and producers on Capitol Hill is looking to hire a Meetings Coordinator. In this role, the candidate would serve as the first point of contact for the association's financial symposia, board/committee meetings and semi-annual membership meetings (ranging in size from 50 to 1600 attendees).

Duties include but are not limited to: serving as primary response line for the department, processing conference registrations using Protech’s CRM4M database, processing payments including credit approval verification and issuing refunds, creating online registration through the web portal and maintaining inventory of all departmental/conference supplies.

The ideal candidate will have a Bachelor’s degree with past experience in Microsoft Suite products and data entry, an ability to accurately resolve financial discrepancies, ensure timely processing of all conference registrations, be available to travel to meetings and events to manage on-site registration, be personable and customer service oriented, have the desire to work autonomously as well as part of a team.

IPAA offers a great benefits package including health, dental, vision, 401(k), metro assistance and paid federal holidays. The office is conveniently located near the McPherson Square Metro station (Orange\Blue lines).

Visit IPAA online at http://www.ipaa.org/ for a closer look at this exciting opportunity to work for a great American association.

Interested candidates should send a resume and cover letter via e-mail to Tina Hamlin (thamlin@ipaa.org), Vice President of Meetings, IPAA, 1201 15th St., NW, Ste. 300, Washington, DC 20005.

2. Senior Meeting Planner; American Health Information Management Association; Chicago, IL

The American Health Information Management Association (AHIMA) has an immediate need for a Senior Meeting Planner. The main functions of this position is to manage all aspects of researching, booking and finalizing the meeting planning details for all AHIMA seminars/meetings for the association. This position will serve as the Chicago hotel and travel management company liaison, as well as the historian for the department. This is done in order to increase our non-dues revenue by managing the seminars we produce. This position also ensures efficiently run, cost effective meetings for the association.

The American Health Information Management Association (AHIMA) is the premier association of health information management (HIM) professionals. AHIMA's 50,000 members are dedicated to the effective management of personal health information needed to deliver quality healthcare to the public. Founded in 1928 to improve the quality of medical records, AHIMA is committed to advancing the HIM profession in an increasingly electronic and global environment through leadership in advocacy, education, certification, and lifelong learning.

Qualifications

The successful candidate for this position will possess the following experience and skills:

* Experience managing vendors, especially hotels is essential.

* Strong understanding of contract terms and conditions and industry terminology.

* Ability to multi-task and prioritize multiple projects.

* Knowledge of and experience with menu planning and catering.

* Knowledge of and experience with meeting set-up and operation.

* 5+ years experience handling on-site management of meetings.

* Proven organizational skills.

* Excellent customer service experience and skills.

* Ability to work both independently and as part of a team.

* Computer experience preferred to include Microsoft Office.

* Bachelor degree required.

Interview Process

Candidates who match the above requirements should submit a detailed cover letter that addresses how your experience fits the above requirements. The letter should also indicate the level of salary compensation desired. Resumes without cover letter and salary will not be considered.

Send this information in confidence to:

AHIMA Attn: Human Resources

233 North Michigan Avenue

21st Floor

Chicago, IL 60601

Email: hr@ahima.org

Website: http://www.ahima.org/

AHIMA is proud to be an equal employment opportunity employer. We encourage and support diversity in our workforce.

3. Operations Manager; GEP South Florida; Hollywood, FL

GEP South Florida is seeking a full-time Operations Manager to join their fast growing team. The Operations Manager oversees the execution of all aspects of program management and will need to develop a strong working rapport with the client and vendors to secure the services and/or products needed to fulfill the program requirements.

JOB OBJECTIVE: To execute contracted programs with seamless execution, problem solving and overall management, producing optimal client satisfaction which, as a result, drives future business opportunities. Programs range in size from 15 – 3,000 attendees and services include design and management of special events, production, , transportation systems, tours, seminars, meetings, leisure activities, off-site venues, entertainment and VIP services for corporations.

REQUIREMENTS:

* College education and minimum of 3 years of work experience in the hospitality industry.

* Must be fluent in Microsoft Office applications, including Word, PowerPoint and Excel. Familiarity with database programs, preferred.

* Good writing and interpersonal skills necessary. Creativity is a plus. Flexibility is a must.

* Deadline oriented, driven. Organizational and multi-tasking skills essential.

* Ability to manage a budget and accurately track expenses.

* Must be a self-starter and possess a positive work ethic for a fast-paced and growing company.

* A Working Knowledge of the Dade, Broward and Palm beach Counties

SUMMARY OF DUTIES AND RESPONSIBILITIES:

Operational:

* Coordinate with client to organize all aspects of the programs assigned to you by the Director of Operations such as, tour programs, transportation, airport arrivals and departures, décor, entertainment and/or other contractual items.

* Coordinate, negotiate and confirm arrangements and contracts with suppliers for program accounts. Conduct or participate in client site inspections as needed

* Utilize existing GEP South Florida systems in producing contractual scopes of work, including timelines, staff notes, etc.

* Plan and execute all onsite logistics.

* Manage and supervise event staff prior to and during assigned programs.

* Ongoing development of client relationships for the purpose of acquiring future business

* Work evenings and weekends as required by individual accounts in addition to being available to clients on 24 hours basis during assigned programs.

Financial:

* Develop and execute account schedules, contracts, deposit invoices and final billing

* Responsible for collecting deposit funds and final billings from assigned accounts

* Operate account P&L statements within the designated profit margin set by the Sales Executive.

* Coordinate with the Office Manager to secure proper payment for contracted vendors and independent contractors.

* Reconcile all programs on a monthly basis.

Please fax or email your resume to Vanessa Roberts at 305-860-9339 or VRoberts@GEPSouthFlorida.com

4. Manager of Meetings & Events; Association of University Programs in Health Admin; Arlington, VA

http://asi.careerhq.org/jobdetail.cfm?job=2945338

5. Manager, Marketing & Expo Services; Food Processing Suppliers Association; McLean, VA

http://asi.careerhq.org/jobdetail.cfm?job=2945657

6. Sales & Marketing Manager; Morton's The Steakhouse; Brooklyn, NY

Morton's The Steakhouse, America's finest steakhouse, is conducting a search for a Sales & Marketing Manager!!!

If you have a passion for service, commitment to uncompromising quality, a belief that true hospitality is in the details and a desire to succeed through excellence, then we want to talk to you!

The professional we seek for this exciting opportunity will achieve revenue goals by developing and executing a sales and marketing plan, including building sales through telephone and in-person sales calls, marketing the entire restaurant and functioning as a public relations spokesperson to promote the restaurant locally, and working with large parties to create memorable events in our private boardrooms. Current corporate sales experience within a hotel or restaurant is preferred.

This position offers full management benefits, including healthcare insurance, 401K retirement savings, paid vacation, holidays and more!

NOTES: Local Residents Preferred (No Relo). Base salary, plus commission and bonuses!!!!

Requirements

Two years of current sales experience, preferably corporate and social group sales within a restaurant or hotel in an upscale restaurant environment. Candidates for this position should be detail-oriented and have the ability to work independently.

Please e-mail us at careers@mortons.com. You can also fax us at 312-777-4484.

7. National Sales Manager; Gaylord Opryland Resort and Convention Center; Nashville, TN

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4653051

8. Director / Vice President – International Business Development; Associated Luxury Hotels International; Washington, DC, New York, NY, or Chicago, IL

This position is primarily responsible for the overall sales development, productivity and expansion of sales achievement for the ALHI International Portfolio. The candidate will work independently and collaborate with executive and sales counterparts within ALHI with the overall responsibility for leading and operating International Sales achievement. The candidate will serve as the primary ALHI International Sales development person in America for ALHI's International Portfolio and its Business Development.

Basic Qualifications

Education/Training: Degree in related field.

Skills: A seasoned business mentality and strong work ethic and self motivated. A strategic thinker with excellent tactical international and national sales skills and leadership experience. Must possess a strong management and coaching background to maintain and develop a team environment, motivation within the ALHI and member sales team enhanced individual performance, and lead by example. Experienced key account recognition and sales management abilities, proficient with interpersonal relations, communications, and strong sales skills with both industry accounts and ALHI membership. Experience in research, telemarketing leadership and management is desirable. Must have the ability to multi-task and have computer skills. A desire to analyze data for opportunity of development is a key component to the position. Must be a self starter with initiative and business professionalism and possess a record of ethical behavior and interest in industry relations.

Experience: Minimum five years sales and management experience in hotel sales, sales and marketing international and/or national sales for luxury-level hotels and/or resorts with a history of team cooperation and sales success.

For further information concerning this great opportunity, please contact Sally Sullivan at ssullivan@alhi.com or telephone 407-295-4781.

Associated Luxury Hotels International

Serving meeting and incentive professionals for over 20 years with dedicated national sales services for our worldwide membership of over 100 luxury hotels and resorts.

Access to Luxury – www.alhi.com

9. Temporary Meeting Planner; California Association of Health Services at Home; Sacramento, CA

The California Association for Health Services at Home (CAHSAH) is the leading statewide home care association in the nation and the voice of home care for the Western United States. Founded in 1966, CAHSAH has a long tradition of service to the home care industry and to the public. CAHSAH's mission is to promote quality home care and enhance the effectiveness of its members. As a nonprofit trade organization, CAHSAH represents more than 500 members who provide health and supportive services and products in the home.

CAHSAH is looking for a meeting planner temporarily for 4+ months to help support the Education Department.

Coordinate meeting logistics including but not limited to: negotiations, registration, air and ground travel, food and beverage requirements, audio visual, amenity selection, site inspections and selection, reconciliation, program evaluations.

Help control risks associated with attrition and cancellation by supplying report updates as needed and by monitoring hotel status reports and closely reviewing contract terms and conditions.

Provide support to 2 meeting planning staff in Education Department. Provide assistance with meeting planning for Fall workshops, certificate programs and telephone seminars.

Must be onsite (CAHSAH office). CAHSAH willing to be flexible with work hours.

– 2 – 4 years meeting planning experience

– Excellent planning and organization skills

– Proficiency with Microsoft Office.

– Excellent eye for detail

To be considered for this position, please send resume and salary requirement by August 9 to:

Kristine Fitzpatrick

kfitzpatrick@cahsah.org

10. Director of Conventions and Meetings; American Farm Bureau Federation; Washington, DC

Responsbilities:

Provide staff leadership for managing and coordinating the logistics of all internal meetings and external conferences held by AFBF.

* Serve on the planning committees for the AFBF Annual Meeting and Convention, the National Leadership Conference, AFBF Staff Institute, regional leadership conferences and other multi-state, multi-divisional or program conferences.

* Provide management and coordination for logistics for the quarterly Board of Directors meetings, annual Presidents' conference, annual policy development meeting, Public Policy Conference, Public Relations Conference, Commodity Conferences and other department conferences as needed.

* Conduct site inspections for future annual meetings and other meetings.

The successful candidate should:

*Have planning and meeting experience with large (4,000+ attendees) citywide conventions.

* Have trade show experience including planning, coordinating and supervising.

* Have experience with pre-meeting planning, on-site coordination and post-meeting review and bill processing.

* Have negotiation and contract preparation experience.

* Be able to travel up to 40% of the time.

* Be able to work with staff from other departments to accomplish a successful meeting.

Education, training and experience:

* A bachelor's degree in hospitality, hotel/restaurant management or related field. Meeting planning certification or industry training is a plus.

* 5 years industry work experience.

* Familiarization with Microsoft Office, Excel, and iMIS data base would be helpful.

Please send résumé and salary requirements to Anne Bradley, Director of Human Resources at anneb@fb.org. No phone calls, please.

11. Senior Corporate Events Coord; Aflac; Columbus, GA

http://careers.ises.com/c/job.cfm?site_id=553&jb=4650227

12. Assistant Director of Sales; HOLIDAY INN CAPITOL; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26768386&jobSummaryIndex=9&agentID=

13. Project Manager – Spotme® Events (m/f); Shockfish SA; Lausanne, Switzerland

Shockfish SA, headquartered in Lausanne, Switzerland, with offices in Chicago, IL, develops and markets Spotme®, an award winning wireless communication service designed exclusively for the meetings and events industry. The centerpiece of the Spotme®service is a state-of-the art wireless handheld device that is distributed to each participant and operates as a communication hub – providing several onsite event services – from searchable delegate lists to messaging services to personalized agendas to audience response to lead retrieval.

Background

The Project Manager is responsible for overseeing the entire operation of a Spotme® event with a client. As the primary point of contact for an event between our company and our client, the Project Manager will focus on flawless contract execution. This position operates in a fast moving, high stress work environment and requires great flexibility and willingness to travel. Weekend work and air miles are the norm, not the exception.

Duties and responsibilities

* Delivering the Spotme® service to highly demanding clients throughout EU/Asia/US

* Event planning and pre-event operations

* Leading the onsite Spotme event team (1-4 events engineers)

* Managing relationships with 3rd parties and service providers

* Client follow-up with the Account Manager

* Reports to the Operations Director

Qualifications and experience

* 3+ years of experience as a project manager

* Fluency in English, German and/or French are a plus

* Good knowledge of Excel and PowerPoint

* Ability to creatively solve problems with means available onsite

* Detail oriented and team player

* Experience in MICE industry and/or IT background is a plus

Benefits

* A stimulating working environment in a high-tech, rapid-growing company

* A competitive compensation package

* Exciting travel opportunities

This position will be based in Lausanne, Switzerland. Applicants must be Swiss citizen or holding a valid Swiss work permit and visas to EU/US.

For further details please see http://www.spotme.com.

Applications including detailed curriculum vitae and the name of two references should be submitted by e-mail to jobs@shockfish.com with reference PM-EU-08072008.

Only short-list candidates will be contacted.

14. Catering Guest Service Manager; Walt Disney World; Lake Buena Vista, FL

RESPONSIBILITIES:

Provide leadership and direction to the non-salaried cast/employees for the Catering Team. Provide leadership, development, support and motivation to the Cast Members/ Employees, creating a positive environment that encourages ownership and accountability. Monitor and ensure exceptional food quality and presentation while continually working to ensure exceptional “World-Class” Guest Service. Meet or exceed financial objectives.

REQUIRED DEMONSTRATABLE QUALIFICATIONS:

(These are the minimum qualifications you need to be considered for the job.)

* Working knowledge of the Disney systems and computer skills

* Knowledge of union regulations

* Financial awareness of budget and daily labor costs

* Strong verbal and written communication skills

* Problem-solving, organizational, time management and decision-making skills

* Focus on continuous improvement

* Ability to prioritize, manage multiple tasks with sense of urgency, while attending to details

* Ability to creatively organize and expand business opportunities

* Ability to interact well with Guests and Employees

* Ability to work in a fast-paced, ever-changing environment with intense pressure for extended periods of time

* Ability to work variable hours, including days, nights, weekends and holidays

DESIRED DEMONSTRATABLE QUALIFICATIONS:

* Convention and/or banquet experience

* Knowledge on menus, prices and room set-up

* Resort operations experience

To apply, please visit DisneyCareers.com and search for Requisition ID# 135126.

©Disney is an equal opportunity employer. Drawing Creativity from Diversity.

15. Conference Manager; National Association of Home Builders; Washington, DC

Description

Seeking a Conference Manager to manage all logistics activity for several annual conferences. Work with sponsoring departments and committees to determine meeting requirements. Duties include effectively managing the implementation of all meeting details including meeting set ups, food and beverage, audio visual, on-site logistics within established budget and management of all conference speaker requirements, including contract negotiations, materials production and AV needs. Experience with exhibit operations and logistics preferred. Candidate must be able to work effectively as part of a cross-departmental team.

NOTES: Local Residents Preferred (No Relo). We offer excellent benefits and competitive salary.

Requirements

Excellent verbal and written communication skills required. Bachelors’ Degree or equivalent, with a minimum of four to six years of association meetings experience. Ability to maintain quality standards and meet deadlines in a fast-paced department. Excellent computer skills, preferably MS Office (Word, Excel, Outlook) applications. Supervisory experience preferred. Travel, including weekends required. Must apply online with resume and salary requirements to http://www.nahb.org/jobs.

16. Volunteer Recruitment/Event Coordinator (Part-Time); Big Brothers Big Sisters of Great Falls; Great Falls, MT

http://careers.ises.com/c/job.cfm?site_id=553&jb=4653943

17. Director of Conventions and Meetings; American Farm Bureau Federation; Washington, DC

Responsibilities Include:

*Provide staff leadership for managing and coordinating the logistics of all AFBF meetings and conferences.

*Serve on the planning committees for the AFBF Annual Meeting and Convention, the National Leadership Conference, AFBF Staff Institute, Regional Leadership Conferences and other multi-state, multi-divisional or program conferences.

*Provide management and coordination for logistics for the quarterly AFBF Board of Directors meetings, annual member Presidents conference, policy development meetings, Public Policy Conference, Public Relations Conference, Commodity Conferences and other team conferences as needed.

*Conduct site inspections for future annual meetings and other meetings.

The successful candidate should:

* Have planning and meeting experience with large (4,000+ attendees) citywide conventions.

* Have trade show experience including planning, coordinating and supervising.

* Have experience with pre-meeting planning, on-site coordination and post-meeting review and bill processing.

* Have negotiation and contract preparation experience.

* Be able to travel up to 40% of the time.

* Be able to work with staff from other departments to accomplish a successful meeting.

Education, training and experience:

* A bachelor’s degree in hospitality, hotel/restaurant management or related field. Meeting planning certification or industry training is a plus.

* 5 years industry.

* Familiarization with Microsoft Office, Excel, and iMIS data base would be helpful.

Contact: Anne Bradley

anneb@fb.org

18. Meeting & Events Planner; Celtic Marketing, Inc.; Niles, IL

Celtic Marketing, Inc. is currently in a need of a Meeting & Events Planner who will be responsible for all facets of association management and conferences planning. Working with senior management, marketing and communications staff, this position will effectively plan and carry out meetings and events and manage membership for the association. Key responsibilities include:

* Manage logistics for meetings including space, technical, and food & beverage needs, work onsite during events, coordinate activities with the conference registrar, review billing, etc.

* Manage membership applications and review process

* Support membership requests and billing

* Utilize electronic communications to send invites, execute surveys, provide necessary information about meetings and conferences, ensure updates to web site, etc.

* Develop, implement and achieve a successful organizational meetings strategy

* Coordinate mailings for announcements of meetings and conferences; working with copywriters to ensure message and copy is accurate

* Prepare and organize materials for meeting brochure, syllabus, PowerPoint and/or conference handouts

* Manage budgets for meetings and conferences and calculate ROI for events

* Participate in brainstorming creative messages, promotions and themes to be used for events

* Manage tradeshow participation including show logistics, scheduling of business development staff, marketing promotions at shows, pre- and post-show mailings, etc.

* Identify enhancements and efficiencies to produce high-quality, successful meetings

Ideal candidates will possess the following qualifications:

* Bachelor's degree with emphasis in marketing, management or business

* At least 5 years experience in event planning; preference with Boards and Committees proceedings

* Proven ability to communicate with all levels of organizations from senior management to representatives

* Solid negotiation, organization, detail, and client focused skills

* Ability to work on multiple projects simultaneously

* Proficiency in MS Word, Excel and PowerPoint

* Experience with online registration software; RegOnline or C-Vent preferred

Please email your resume to monicaz@celticchicago.com.

19. Conference Assistant; Cato Institute; Washington, DC

The Cato Institute is seeking a conference assistant to work with the conference staff on forums, conferences and local events. Responsibilities include managing registration, coordinating event invitations, scheduling meeting space at the institute, responding to information requests, assisting with on-site logistics, and various administrative duties. The ideal candidate works well in both a team environment and independently, possess excellent time management skills, is highly organized/detail-oriented, and is able to prioritize to meet multiple deadlines. Background in events and editing a plus. Knowledge of libertarian/classical liberal movement is preferred. Proficient computer skills, specifically Microsoft Office, are required. Send resume with salary requirements to: Linda Hertzog, CMP, Conference Director, Cato Institute, 1000 Massachusetts Avenue, NW, Washington, DC 20001. Fax to (202)-371-0841 or e-mail: lhertzog@cato.org. No phone calls, please.

20. Meeting Coordinator; Hinman Dental Meeting; Atlanta, GA

The Hinman Dental Society is a non-profit organization dedicated to the delivery of high-quality continuing education for dentists and all members of the dental team. The 750-member Society, headquartered in Atlanta, hosts The Thomas P. Hinman Dental Meeting in March each year that attracts 23,000+ dental professionals. In addition, the Society hosts more than 50 smaller meetings each year.

The Meeting Coordinator position is responsible for general office management duties as well as support for committee meetings, Society events, accounting duties and planning and execution of the Thomas P. Hinman Dental Meeting held annually in March in Atlanta. Candidates should have completed a four-year degree and have excellent communication skills, both verbal and written. Strong organizational skills and the ability to manage detail-oriented tasks are required. Interaction with members, officers, attendees and exhibitors on a daily basis necessitates an individual who enjoys interaction with people in a customer-service focused environment. Strong computer skills are required, including word processing, spreadsheets and database merges. A detailed job description is available.

sratchford@hinman.org

21. Meetings Coordinator; United States Tennis Association; White Plains, NY

The United States Tennis Association has an immediate opening at their White Plains, New York headquarters for an individual to coordinate meeting logistics related to all USTA meetings and educational events facilitated by the Learning and Leadership Development Department.

Major Duties

1. Coordinate logistics for the Leadership Meeting, TTC, CTDW, Annual Meeting, Semiannual Meeting, Staff Development Meeting, and other events.

2. Coordinate the registration process for all meetings and events with the department administrator.

3. Manage on-site logistics for all meetings and events with the project manager.

4. Manage all event supplies, event materials, and other items for all meetings and events.

5. Assist with pre-registration communication for meetings.

6. Manage pre- and post-event evaluation surveys.

7. Assist with reconciliation of hotel bills for meetings.

8. Assist Project Manager and Director, LLD with other projects as assigned.

9. Answer, screen and respond to telephone calls and email.

Key Performance Indicators

1. Completion of Annual Performance Objectives as established by the Project Manager and Director, LLD.

2. Evaluation of USTA core competencies identified in the Association's Employee Performance Management System including initiative, teamwork and cooperation, job knowledge and service orientation to both internal colleagues and external constituencies.

3. Quality of work

4. Ability to provide general assistance to Project Manager and Director, LLD and contribute to achieving the department's goals.

5. An appreciation of the value of the volunteer heritage of the USTA, an ability to optimize the volunteer resource and apply professional experience within a not for profit organization.

6. Feedback from Project Manager and Director, LLD

Reports to the Project Manager and Director, LLD.Contact with various business and industry contacts, speakers, trainers, USTA members, section executive staff, volunteers and board members

Travel Demands Travel to meeting venues and potential site visits is required.

Qualifications:

1. Bachelor's Degree and/or 1-3 years' experience working in business or the association field.

2. Excellent verbal, written and interpersonal communication skills.

3. Excellent computer skills including Microsoft Word, Microsoft Excel, Microsoft Power Point, and Microsoft Access. Familiarity with online registration and survey evaluation systems a plus.

4. Demonstrated ability in handling multiple tasks and coordinating logistics

5. Knowledge and appreciation of the game of tennis.

Apply on-line at

http://usta.recruitmax.com/eng/candidates

22. Events & Conferences Assistant/Registrar; CAREER COMMUNICATIONS GROUP, INC.; Baltimore, MD

Career Communications Group, Inc. (CCG), the longtime market leader in promoting significant minority achievement in engineering, science, and technology, seeks an Events and Conference Assistant. This individual reports to the Director of Events & Conferences and will oversee the online registration process as well as assist with planning and coordinating events and conferences.

Responsibilities include management of the electronic registration process, utilizing C-Vent registration software; training and managing external staff on the registration process; provides weekly and/or monthly registration reports; assist with planning and coordinating events for two annual conferences and various other meetings; and other assignments deemed necessary by the CEO, CFO, and Director of Events and Conferences.

Qualifications

* College degree with 3-years work experience in events, registration management, and project coordination;

* Conference or event management that includes planning, cost negotiations, logistical arrangements, and budgeting skills;

* Superior attention to detail, team-player, and problem solver with excellent customer service skills;

* Excellent verbal and written communication skills;

* Able to interface effectively with all levels of management;

* Able to work independently and possess composure under pressure and adaptability to change;

* Good writing, research, and communication skills;

* Highly organized and effective time management skills;

* Proficiency in use of the Internet and registration software

* Ability to establish priorities;

· Computer skills – knowledge of MS Word, Excel, MS Outlook, and C-Vent;

Specific responsibilities

* Act as key point of contact for CCG's registration process;

* Oversee registration process onsite at conferences;

* Receive and process online, pre, and onsite registrations and payments;

* Assist Director with coordination and execution of all events;

* Manage and train onsite temporary registration personnel

* Manages department meeting minutes;

* Attend department meetings;

* Key point of contact for registration process for all conferences and events;

* Ability to travel for business, when necessary;

* Distribute and set-up on site signage, banners, and entrance units

* Manages the shipping and receiving of conference material

No phone calls please. Send cover letter and resume to:

Events and Conference Assistant/Registrar

Career Communications Group, Inc.

729 E. Pratt Street, 5th Floor

Baltimore, MD 21202

Or email to: rbullock@ccgmag.com

23. Employer and Campus Relations Coordinator; CAREER COMMUNICATIONS GROUP, INC.; Baltimore, MD

Career Communications Group, Inc. (CCG), the longtime market leader in promoting significant minority achievement in engineering, science, and technology, seeks an Employer and Campus Relations Coordinator. This individual reports to the Director of Events & Conferences and will assist in developing the College Program and coordinating events & conferences.

Responsibilities include acting as a key point of contact to all colleges and universities; coordinating and executing the College Program including events and logistics; promoting CCG on college campuses and traveling when necessary; and other assignments deemed necessary by the CEO, CFO, and Director of Events & Conferences.

Qualifications

* College degree with 3-years work experience in events, project coordination, or marketing;

* Conference or event management that includes planning, cost negotiations, logistical arrangements, and budgeting skills;

* Able to interface effectively with all levels of management;

* Able to work independently and well under pressure;

* Good writing, research and communication skills;

* Highly organized, detail-oriented and effective time management skills;

* Ability to establish priorities;

* Computer skills – knowledge of MS Word, Excel and MS Outlook

Specific responsibilities

* Act as key point of contact for CCG at all colleges and universities;

* Secure science and technology students to attend CCG conferences and events;

* Ability to maintain, improve and expand college and university prospective database;

* Develop program materials such as the Campus Coordinator package, registration forms, transportation quotes, and lodging;

* Assemble campus coordinator list;

* Distribute program materials;

* Manage the process of receiving student registrations and payments;

* Send confirmations to Campus Coordinators;

* Coordinate transportation and hotel sleeping room assignments for students;

* Evaluate College Program effectiveness;

* Conduct post-event evaluations;

* Attend department meetings;

* Ability to travel for business, when necessary;

* Availability to work CCG events and conferences on some nights and weekends;

Secondary responsibilities

* Develop Schedule of Events for College Program;

* Coordinate and execute events for College Program including logistics;

No phone calls please. Send cover letter and resume to:

Employer and Campus Relations Coordinator

Career Communications Group, Inc.

729 E. Pratt Street, 5th Floor

Baltimore, MD 21202

Or email to:

rbullock@ccgmag.com

24. Corporate Meeting Planner; ConocoPhillips; Bartlesville, OK

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7277

25. National Sales Manager; Greater Houston Convention and Visitors Bureau; Houston, TX

Duties and responsibilities include:

* Achieve specific convention booking and lead goals associated with citywide (over 2000 peak rooms) and utilizing the George R. Brown Convention Center) or the Reliant Center.

* Achieve department goals while operating within the approved budget.

* Conduct sales calls (site visits, FAMs) with meeting planners (Minimum five days each quarter in market)

* Prepare bids for clients, including coordinating the input of hospitality community, hotels and local business leaders.

* Develop and make bid presentations to clients, boards of directors and site committees

* Maintain and expand effective relationships and communications with hotel sales, marketing and management personnel both locally and nationally

* Maintain effective relationships and communicate with key management personnel at the George R. Brown Convention Center and the Reliant Center.

* Develop and enhance market relationships by visiting clients and coordinating and attending specific industry trade shows.

* Participate in various Bureau functions to enhance industry knowledge and relationships.

* Participate in and attend local industry organizations and functions.

* Other duties and special projects as assigned by management.

Qualifications

Bachelor degree in business related studies and three years of industry-related sales experience is required. (Will consider an additional three years of industry-related sales experience in lieu of a bachelor degree.)

* Excellent sales techniques and track record are required, as well as effective interpersonal skills.

* Excellent written and oral communication, judgment and decision-making skills are required.

* Candidate must possess the ability to make effective written and oral presentations in a public setting.

* Candidate must be computer literate, with working knowledge of Microsoft Word or similar word processing software.

Salary to commensurate with experience. Exempt Position.

Submit your resume to: Dolores Ramirez, Rm 100, Houston, TX 77002.

email: dramirez@ghcvb.org, fax: 713-222-5430

26. Production Assistant; S&D Productions, Inc.; Remote office

Want to work in an exciting industry for a fast growing company? Corporate Meeting and Event planning company is seeking a highly organized self starter with excellent communication skills to support the A/V & Production Manager. We offer competitive compensation and growth opportunities.

Formed in 1998, S&D Productions, Inc. is your full service event and meeting planning company. Our talented staff prides itself on developing successful and memorable events for our clients. We are dedicated to providing exemplary customer service which is accomplished through the efforts of a hard working team.

Responsibilities: Qualified applicants must be able to manage deadlines, work independently, travel frequently, support the A/V & Production Manager in the execution of meetings up to 1,500 people, and demonstrate excellent written and verbal communications skills.

Required Qualifications: Remote office capability. Proven proficiency in Microsoft Office applications (testing required). A Bachelors degree is preferred.

Compensation: $35,000 – $45,000 (based on experience)

Please send resume and salary history to production@sndproductions.com. No phone calls please. Salary history requirements must be included for consideration.

27. Conference Coordinator; BBI International; Salida, CO

The Conference Coordinator's primary responsibility is the coordination and management of conferences and events. This may include the logistics of: tradeshow, registration, program development, marketing and promotions, and special events.

Overview

* Coordinate a successful conference through: attention to detail, responsiveness, customer service, teamwork, positive attitude, relationships, knowledge, integrity, effectiveness, and accuracy.

* Assist Director to ensure that each conference meets the expected ROI and recommended cash flow and expense/revenue improvements.

Specific Responsibilities

* Coordinate the site selection process and perform site visits as needed.

* Review and sign contracts and proposals; provide feedback and comment. Request review by Director of Conferences and Attorney.

* Coordinate and manage all pre-conference and on-site logistics between hotel and client and/or BBI International.

* Coordinate and manage all the on-site needs of conference staff (such as program, registration, production, promotions, etc)

* Lead and manage group meetings to ensure critical timelines and logistics are being completed.

* Create and manage, along with Conference Director, the conference budget.

* Work with Production Team to manage needs for convention center and/or hotel.

* Work with Expo Team to manage the needs associated with the tradeshow and its exhibitors.

* Work with Registration team to manage the needs associated with pre-and on-site registration.

* Oversee promotional strategy with Promotions and Marketing team, as well as assist in the completion of promotional materials.

* Assist Sponsorship Coordinator to develop Sponsorship Program, review solicitation materials, and ensure the sponsor benefits are arranged.

* Oversee logistics of all special events and transportation needs.

* Arrange and coordinate client/conference hospitality suites.

* Manage the food and beverage menu for each conference, and oversight of all on-site food quality, amounts and beverage needs.

* Coordinate and provide a thorough post-event report to Conference Division.

* Perform other responsibilities as assigned by Conferences Director and/or Vice President.

* Some International travel may be required.

It is preferred that applicants have CMP Certification or equivalent experience.

Email Cover Letter and Resume to HR@bbiinternational.com

If you have questions, before applying, call Ms. Miki Hodge, Conference Director at 719-207-7050

28. Assistant Director, Meetings; American Academy of Physician Assistants; Alexandria, VA

http://asi.careerhq.org/jobdetail.cfm?job=2951223

29. Manager, Exhibit & Sponsor Sales; American Composites Manufacturing Association; Arlington, VA

http://asi.careerhq.org/jobdetail.cfm?job=2948849

30. President; Greater Toledo Convention & Visitors Bureau; Toledo, OH

The President is responsible for leading all aspects of the organization, including strategy financial and operational management, Board and community relations, and the overall promotion of the successful sales and marketing of Lucas County, Greater Toledo and Northwest Ohio as a destination for tourists and leisure travelers, conventions and meetings and other group gatherings and events.

Qualifications: Fifteen years progressive responsibilty in a CVB, chamber of commerce or other organization from within hospitality industry; a tourist or large cultural attraction, with at least 5 yrs focused on CVB activities.

Compensation: Commensurate with background and experience.

Contact: Joel Epstein

Waverly Partners, LLC

3434 Granite Circle

Toledo, OH 43617

419.715.5588 (fax)

GTCVB@waverly-partners.com

http://www.dotoledo.org

31. Convention Sales Manager; Oklahoma City Convention and Visitors Bureau; Oklahoma City, OK

We are seeking a Convention Sales Manager to identify prospective leads and prepare bid proposals for groups interested in meetings, conventions and trade shows in Oklahoma City.

Successful candidate will have the following qualifications:

•B.S. degree in marketing, public relations, business or meeting destination management preferred.

•3-5 years experience in group sales. Prior CVB experience is preferred.

•Strong written / verbal communication skills.

•Self–starter with ability to set and achieve sales goals.

•Reliable transportation and valid driver’s license.

•Must be willing to travel.

Compensation: We offer competitive compensation and benefit package.

Contact:

Karen Springer

Greater Oklahoma City Chamber

123 Park Avenue

Oklahoma City, OK 73102

4052978900 (phone)

4052978986 (fax)

kspringer@okcchamber.com

http://www.okcchamber.com

32. Public Relations Manager; RMCVB; Richmond, VA

The Richmond Metropolitan CVB is seeking candidate to promote Richmond Region as tourism and convention destination through media outreach. Develop strategic public relations plans to address specific destination marketing objectives, issues press releases, organizes press trips for travel writers, maintains media section of DMO Web site, and plans news conferences to maximize media exposure. Job description at http://visit.richmond.com/localpartners/jobs.aspx. Apply by August 15.

Qualifications: Four year degree in public relations, journalism, marketing or communications. Five years experience in travel and tourism or public relations.

Compensation: $44,480 – $66,720 Salary Range

Contact:

Michelle Lovatt

RMCVB

401 North 3rd Street

Richmond, VA 23219

804-783-7401 (phone)

804-780-2577 (fax)

mlovatt@richmondva.org

http://visit.richmond.com

33. Regional Sales Manager-Chicago; Baltimore Area Convention & Visitors Association; Chicago, IL

Qualified candidates must be motivated to solicit meeting and convention business. An excellent pportunity for an enthusiastic, positive team player with a minimum of 3 years experience with convention and visitors bureaus, hotels or convention centers who lives in Chicago. Substantial knowledge/awareness of convention bureaus is essential. Candidates will attend local and out of town industry tradeshows and represent BACVA in community functions and networking opportunities. Must be able to handle multiple tasks, have strong verbal and written communication skills. Forward cover letter including salary requirement and resume’ to resumes@baltimore.org. EOE

Compensation: $75-$80k/year

Contact:

Tara Valenza

BACVA

100 Light St

12th Floor

Baltimore, MD 21202

410-659-7300 (phone)

410-727-2308 (fax)

resumes@baltimore.org

http://www.baltimore.org

34. Vice-President Convention Sales; Tyler Convention and Visitors Bureau; Tyler, TX

Responsibilities: To market Tyler as a convention and meeting destination while contacting various individuals, groups and organizations on a local, state and national level. To service such groups while they are visiting the Tyler area

Qualifications: Senior experienced professional with proven sales, marketing and management skills. Excellent communication and proven consensus building skills. Bachelor Degree. Five to ten years of related experience.

Compensation: Compensation commensurate with experience. Comprehensive benefits package.

Contact:

Henry Bell

Tyler Convention and Visitors Bureau

P. O. Box 390

Tyler, Tx 75710

903-592-1018 (phone)

903-592-1661 (alt. phone)

903-593-2746 (fax)

hbell@tylertexas.com

http://www.tylertexas.com

35. Sales Manager-Corporate Market (primary); DuPage Convention & Visitors Bureau; Oak Brook, IL

Responsibilities: Past experience in this market* Develop leads through personal contact, telemarketing, industry functions*Proven track record in relationship building, finding the business, using selling skills to close*Accountable for marketing plan;goals*Involved in all member and industry events.

Qualifications: Candidate: detailed*aggressive* sales trained*resourceful*good work ethic*ownership to market. Some overnight travel-some weekends-regional calls/tradeshow & local evening events-average two times a month is required. At least two years hotel sales or CVB sales experience is required.

Compensation: Competitive salary and comprehensive benefits package, with health, dental and 401(k).

Contact:

Lisa Landers

DuPage CVB

915 Harger Road

Suite 240

Oak Brook, IL 60523

630.575.8070 (phone)

sales@discoverdupage.com

http://www.discoverdupage.com

36. Director of Reservation Sales; MARRIOTT INTERNATIONAL; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26792426&jobSummaryIndex=5&agentID=

37. SrMgr-eCommerce; MARRIOTT INTERNATIONAL; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26792376&jobSummaryIndex=6&agentID=

38. Director of CFRST Culinary Sustainability; MARRIOTT INTERNATIONAL; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26792361&jobSummaryIndex=8&agentID=

39. Revenue Manager; MARRIOTT INTERNATIONAL; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26792366&jobSummaryIndex=9&agentID=

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