Hospitality and Event Planning Network (HEPN) for 3 August 2008


Hospitality and Event Planning Network (HEPN) for 3 August 2008

Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to

sonjahepn@comcast.net and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.

Issues from November 27, 2006 onward are also posted at

http://sonjahepn.livejournal.com/.

This network thrives on sharing. Invite your friends! Anyone can sign up

by sending a blank e-mail to hepn-subscribe@topica.com.

Neither Topica nor I rents, sells, or gives out your information on this

list.

This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Meetings Coordinator; Confidential; Washington, DC

2. Senior Meeting Planner; American Health Information Management

Association; Chicago, IL

3. Operations Manager; GEP South Florida; Hollywood, FL

4. Manager of Meetings & Events; Association of University Programs in

Health Admin; Arlington, VA

5. Manager, Marketing & Expo Services; Food Processing Suppliers

Association; McClean, VA

6. Sales & Marketing Manager; Morton's The Steakhouse; Brooklyn, NY

7. National Sales Manager; Gaylord Opryland Resort and Convention

Center; Nashville, TN

8. Director / Vice President – International Business Development;

Associated Luxury Hotels International; Washington, DC, New York, NY, or

Chicago, IL

9. Temporary Meeting Planner; California Association of Health Services

at Home; Sacramento, CA

10. Director of Conventions and Meetings; American Farm Bureau

Federation; Washington, DC

11. Senior Corporate Events Coord; Aflac; Columbus, GA

12. Assistant Director of Sales; HOLIDAY INN CAPITOL; Washington, DC

13. Project Manager – Spotme® Events (m/f); Shockfish SA; Lausanne,

Switzerland

14. Catering Guest Service Manager; Walt Disney World; Lake Buena Vista,

FL

15. Conference Manager; National Association of Home Builders;

Washington, DC

16. Volunteer Recruitment/Event Coordinator (Part-Time); Big Brothers

Big Sisters of Great Falls; Great Falls, MT

17. Director of Conventions and Meetings; American Farm Bureau

Federation; Washington, DC

18. Meeting & Events Planner; Celtic Marketing, Inc.; Niles, IL

19. Conference Assistant; Cato Institute; Washington, DC

20. Meeting Coordinator; Hinman Dental Meeting; Atlanta, GA

21. Meetings Coordinator; United States Tennis Association; White

Plains, NY

22. Events & Conferences Assistant/Registrar; CAREER COMMUNICATIONS

GROUP, INC.; Baltimore, MD

23. Employer and Campus Relations Coordinator; CAREER COMMUNICATIONS

GROUP, INC.; Baltimore, MD

24. Corporate Meeting Planner; ConocoPhillips; Bartlesville, OK

25. National Sales Manager; Greater Houston Convention and Visitors

Bureau; Houston, TX

26. Production Assistant; S&D Productions, Inc.; Remote office

27. Conference Coordinator; BBI International; Salida, CO

28. Assistant Director, Meetings; American Academy of Physician

Assistants; Alexandria, VA

29. Manager, Exhibit & Sponsor Sales; American Composites Manufacturing

Association; Arlington, VA

30. President; Greater Toledo Convention & Visitors Bureau; Toledo, OH

31. Convention Sales Manager; Oklahoma City Convention and Visitors

Bureau; Oklahoma City, OK

32. Public Relations Manager; RMCVB; Richmond, VA

33. Regional Sales Manager-Chicago; Baltimore Area Convention & Visitors

Association; Chicago, IL

34. Vice-President Convention Sales; Tyler Convention and Visitors

Bureau; Tyler, TX

35. Sales Manager-Corporate Market (primary); DuPage Convention &

Visitors Bureau; Oak Brook, IL

36. Director of Reservation Sales; MARRIOTT INTERNATIONAL; Washington,

DC

37. SrMgr-eCommerce; MARRIOTT INTERNATIONAL; Washington, DC

38. Director of CFRST Culinary Sustainability; MARRIOTT INTERNATIONAL;

Washington, DC

39. Revenue Manager; MARRIOTT INTERNATIONAL; Washington, DC

************* The Short Self-Pitch (SSP) *********************

Sonja,

Please see below my SSP. Thanks so much!

Hello! My name is Cherie Neal and I'm an event planning and management

professional with nearly 10 years of experience in the entertainment and

conference industry. In addition to an MBA in Marketing, my goal is to

specialize further by sitting for the CMP by January 2010.

My background includes meetings and special events for Atlantic Records

in New York City as well as consulting and pro bono work for the

Association Planners of GA., American Marketing Association and Johns

Creek Chamber of Commerce in Atlanta.

I'm looking for an Events or Convention Manager position in Atlanta,

where my experience in event management, relationship-building, client

relations and marketing can be utilized in a fun, creative, and

professional environment.

Thank you in advance for keeping me in mind. I appreciate it!

Cherie Neal – Atlanta, GA

Cherie.Neal@gmail.com

404.394.1491 or 917.975.2942

********

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to

sonjahepn@comcast.net. One SSP will be included each week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to sonjahepn@comcast.net for inclusion in the

next newsletter.

**********

1. Meetings Coordinator; Confidential; Washington, DC

The national trade association representing domestic oil and natural gas

explorers and producers on Capitol Hill is looking to hire a Meetings

Coordinator. In this role, the candidate would serve as the first point

of contact for the association's financial symposia, board/committee

meetings and semi-annual membership meetings (ranging in size from 50 to

1600 attendees).

Duties include but are not limited to: serving as primary response line

for the department, processing conference registrations using Protech's

CRM4M database, processing payments including credit approval

verification and issuing refunds, creating online registration through

the web portal and maintaining inventory of all departmental/conference

supplies.

The ideal candidate will have a Bachelor's degree with past experience

in Microsoft Suite products and data entry, an ability to accurately

resolve financial discrepancies, ensure timely processing of all

conference registrations, be available to travel to meetings and events

to manage on-site registration, be personable and customer service

oriented, have the desire to work autonomously as well as part of a

team.

IPAA offers a great benefits package including health, dental, vision,

401(k), metro assistance and paid federal holidays. The office is

conveniently located near the McPherson Square Metro station

(Orange\Blue lines).

Visit IPAA online at http://www.ipaa.org/ for a closer look at this

exciting opportunity to work for a great American association.

Interested candidates should send a resume and cover letter via e-mail

to Tina Hamlin (thamlin@ipaa.org), Vice President of Meetings, IPAA,

1201 15th St., NW, Ste. 300, Washington, DC 20005.

2. Senior Meeting Planner; American Health Information Management

Association; Chicago, IL

The American Health Information Management Association (AHIMA) has an

immediate need for a Senior Meeting Planner. The main functions of this

position is to manage all aspects of researching, booking and finalizing

the meeting planning details for all AHIMA seminars/meetings for the

association. This position will serve as the Chicago hotel and travel

management company liaison, as well as the historian for the department.

This is done in order to increase our non-dues revenue by managing the

seminars we produce. This position also ensures efficiently run, cost

effective meetings for the association.

The American Health Information Management Association (AHIMA) is the

premier association of health information management (HIM)

professionals. AHIMA's 50,000 members are dedicated to the effective

management of personal health information needed to deliver quality

healthcare to the public. Founded in 1928 to improve the quality of

medical records, AHIMA is committed to advancing the HIM profession in

an increasingly electronic and global environment through leadership in

advocacy, education, certification, and lifelong learning.

Qualifications

The successful candidate for this position will possess the following

experience and skills:

* Experience managing vendors, especially hotels is essential.

* Strong understanding of contract terms and conditions and industry

terminology.

* Ability to multi-task and prioritize multiple projects.

* Knowledge of and experience with menu planning and catering.

* Knowledge of and experience with meeting set-up and operation.

* 5+ years experience handling on-site management of meetings.

* Proven organizational skills.

* Excellent customer service experience and skills.

* Ability to work both independently and as part of a team.

* Computer experience preferred to include Microsoft Office.

* Bachelor degree required.

Interview Process

Candidates who match the above requirements should submit a detailed

cover letter that addresses how your experience fits the above

requirements. The letter should also indicate the level of salary

compensation desired. Resumes without cover letter and salary will not

be considered.

Send this information in confidence to:

AHIMA Attn: Human Resources

233 North Michigan Avenue

21st Floor

Chicago, IL 60601

Email: hr@ahima.org

Website: http://www.ahima.org/

AHIMA is proud to be an equal employment opportunity employer. We

encourage and support diversity in our workforce.

3. Operations Manager; GEP South Florida; Hollywood, FL

GEP South Florida is seeking a full-time Operations Manager to join

their fast growing team. The Operations Manager oversees the execution

of all aspects of program management and will need to develop a strong

working rapport with the client and vendors to secure the services

and/or products needed to fulfill the program requirements.

JOB OBJECTIVE: To execute contracted programs with seamless execution,

problem solving and overall management, producing optimal client

satisfaction which, as a result, drives future business opportunities.

Programs range in size from 15 – 3,000 attendees and services include

design and management of special events, production, , transportation

systems, tours, seminars, meetings, leisure activities, off-site venues,

entertainment and VIP services for corporations.

REQUIREMENTS:

* College education and minimum of 3 years of work experience in the

hospitality industry.

* Must be fluent in Microsoft Office applications, including Word,

PowerPoint and Excel. Familiarity with database programs, preferred.

* Good writing and interpersonal skills necessary. Creativity is a

plus. Flexibility is a must.

* Deadline oriented, driven. Organizational and multi-tasking

skills essential.

* Ability to manage a budget and accurately track expenses.

* Must be a self-starter and possess a positive work ethic for a

fast-paced and growing company.

* A Working Knowledge of the Dade, Broward and Palm beach Counties

SUMMARY OF DUTIES AND RESPONSIBILITIES:

Operational:

* Coordinate with client to organize all aspects of the programs

assigned to you by the Director of Operations such as, tour programs,

transportation, airport arrivals and departures, décor, entertainment

and/or other contractual items.

* Coordinate, negotiate and confirm arrangements and contracts with

suppliers for program accounts. Conduct or participate in client site

inspections as needed

* Utilize existing GEP South Florida systems in producing

contractual scopes of work, including timelines, staff notes, etc.

* Plan and execute all onsite logistics.

* Manage and supervise event staff prior to and during assigned

programs.

* Ongoing development of client relationships for the purpose of

acquiring future business

* Work evenings and weekends as required by individual accounts in

addition to being available to clients on 24 hours basis during assigned

programs.

Financial:

* Develop and execute account schedules, contracts, deposit invoices

and final billing

* Responsible for collecting deposit funds and final billings from

assigned accounts

* Operate account P&L statements within the designated profit margin

set by the Sales Executive.

* Coordinate with the Office Manager to secure proper payment for

contracted vendors and independent contractors.

* Reconcile all programs on a monthly basis.

Please fax or email your resume to Vanessa Roberts at 305-860-9339 or

VRoberts@GEPSouthFlorida.com

4. Manager of Meetings & Events; Association of University Programs in

Health Admin; Arlington, VA

http://asi.careerhq.org/jobdetail.cfm?job=2945338

5. Manager, Marketing & Expo Services; Food Processing Suppliers

Association; McClean, VA

http://asi.careerhq.org/jobdetail.cfm?job=2945657

6. Sales & Marketing Manager; Morton's The Steakhouse; Brooklyn, NY

Morton's The Steakhouse, America's finest steakhouse, is conducting a

search for a Sales & Marketing Manager!!!

If you have a passion for service, commitment to uncompromising quality,

a belief that true hospitality is in the details and a desire to succeed

through excellence, then we want to talk to you!

The professional we seek for this exciting opportunity will achieve

revenue goals by developing and executing a sales and marketing plan,

including building sales through telephone and in-person sales calls,

marketing the entire restaurant and functioning as a public relations

spokesperson to promote the restaurant locally, and working with large

parties to create memorable events in our private boardrooms. Current

corporate sales experience within a hotel or restaurant is preferred.

This position offers full management benefits, including healthcare

insurance, 401K retirement savings, paid vacation, holidays and more!

NOTES: Local Residents Preferred (No Relo). Base salary, plus

commission and bonuses!!!!

Requirements

Two years of current sales experience, preferably corporate and social

group sales within a restaurant or hotel in an upscale restaurant

environment. Candidates for this position should be detail-oriented and

have the ability to work independently.

Please e-mail us at careers@mortons.com. You can also fax us at

312-777-4484.

7. National Sales Manager; Gaylord Opryland Resort and Convention

Center; Nashville, TN

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4653051

8. Director / Vice President – International Business Development;

Associated Luxury Hotels International; Washington, DC, New York, NY, or

Chicago, IL

This position is primarily responsible for the overall sales

development, productivity and expansion of sales achievement for the

ALHI International Portfolio. The candidate will work independently and

collaborate with executive and sales counterparts within ALHI with the

overall responsibility for leading and operating International Sales

achievement. The candidate will serve as the primary ALHI International

Sales development person in America for ALHI's International Portfolio

and its Business Development.

Basic Qualifications

Education/Training: Degree in related field.

Skills: A seasoned business mentality and strong work ethic and self

motivated. A strategic thinker with excellent tactical international

and national sales skills and leadership experience. Must possess a

strong management and coaching background to maintain and develop a team

environment, motivation within the ALHI and member sales team enhanced

individual performance, and lead by example. Experienced key account

recognition and sales management abilities, proficient with

interpersonal relations, communications, and strong sales skills with

both industry accounts and ALHI membership. Experience in research,

telemarketing leadership and management is desirable. Must have the

ability to multi-task and have computer skills. A desire to analyze data

for opportunity of development is a key component to the position. Must

be a self starter with initiative and business professionalism and

possess a record of ethical behavior and interest in industry relations.

Experience: Minimum five years sales and management experience in

hotel sales, sales and marketing international and/or national sales for

luxury-level hotels and/or resorts with a history of team cooperation

and sales success.

For further information concerning this great opportunity, please

contact Sally Sullivan at ssullivan@alhi.com or telephone 407-295-4781.

Associated Luxury Hotels International

Serving meeting and incentive professionals for over 20 years with

dedicated national sales services for our worldwide membership of over

100 luxury hotels and resorts.

Access to Luxury – www.alhi.com

9. Temporary Meeting Planner; California Association of Health Services

at Home; Sacramento, CA

The California Association for Health Services at Home (CAHSAH) is the

leading statewide home care association in the nation and the voice of

home care for the Western United States. Founded in 1966, CAHSAH has a

long tradition of service to the home care industry and to the public.

CAHSAH's mission is to promote quality home care and enhance the

effectiveness of its members. As a nonprofit trade organization, CAHSAH

represents more than 500 members who provide health and supportive

services and products in the home.

CAHSAH is looking for a meeting planner temporarily for 4+ months to

help support the Education Department.

Coordinate meeting logistics including but not limited to: negotiations,

registration, air and ground travel, food and beverage requirements,

audio visual, amenity selection, site inspections and selection,

reconciliation, program evaluations.

Help control risks associated with attrition and cancellation by

supplying report updates as needed and by monitoring hotel status

reports and closely reviewing contract terms and conditions.

Provide support to 2 meeting planning staff in Education Department.

Provide assistance with meeting planning for Fall workshops, certificate

programs and telephone seminars.

Must be onsite (CAHSAH office). CAHSAH willing to be flexible with work

hours.

– 2 – 4 years meeting planning experience

– Excellent planning and organization skills

– Proficiency with Microsoft Office.

– Excellent eye for detail

To be considered for this position, please send resume and salary

requirement by August 9 to:

Kristine Fitzpatrick

kfitzpatrick@cahsah.org

10. Director of Conventions and Meetings; American Farm Bureau

Federation; Washington, DC

Responsbilities:

Provide staff leadership for managing and coordinating the logistics of

all internal meetings and external conferences held by AFBF.

* Serve on the planning committees for the AFBF Annual Meeting and

Convention, the National Leadership Conference, AFBF Staff Institute,

regional leadership conferences and other multi-state, multi-divisional

or program conferences.

* Provide management and coordination for logistics for the

quarterly Board of Directors meetings, annual Presidents' conference,

annual policy development meeting, Public Policy Conference, Public

Relations Conference, Commodity Conferences and other department

conferences as needed.

* Conduct site inspections for future annual meetings and other

meetings.

The successful candidate should:

*Have planning and meeting experience with large (4,000+ attendees)

citywide conventions.

* Have trade show experience including planning, coordinating and

supervising.

* Have experience with pre-meeting planning, on-site coordination

and post-meeting review and bill processing.

* Have negotiation and contract preparation experience.

* Be able to travel up to 40% of the time.

* Be able to work with staff from other departments to accomplish a

successful meeting.

Education, training and experience:

* A bachelor's degree in hospitality, hotel/restaurant management or

related field. Meeting planning certification or industry training is a

plus.

* 5 years industry work experience.

* Familiarization with Microsoft Office, Excel, and iMIS data base

would be helpful.

Please send résumé and salary requirements to Anne Bradley, Director of

Human Resources at anneb@fb.org. No phone calls, please.

11. Senior Corporate Events Coord; Aflac; Columbus, GA

http://careers.ises.com/c/job.cfm?site_id=553&jb=4650227

12. Assistant Director of Sales; HOLIDAY INN CAPITOL; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26768386&jobSummaryIndex=9&agentID=

13. Project Manager – Spotme® Events (m/f); Shockfish SA; Lausanne,

Switzerland

Shockfish SA, headquartered in Lausanne, Switzerland, with offices in

Chicago, IL, develops and markets Spotme®, an award winning wireless

communication service designed exclusively for the meetings and events

industry. The centerpiece of the Spotme®service is a state-of-the art

wireless handheld device that is distributed to each participant and

operates as a communication hub – providing several onsite event

services – from searchable delegate lists to messaging services to

personalized agendas to audience response to lead retrieval.

Background

The Project Manager is responsible for overseeing the entire operation

of a Spotme® event with a client. As the primary point of contact for an

event between our company and our client, the Project Manager will focus

on flawless contract execution. This position operates in a fast moving,

high stress work environment and requires great flexibility and

willingness to travel. Weekend work and air miles are the norm, not the

exception.

Duties and responsibilities

* Delivering the Spotme® service to highly demanding clients

throughout EU/Asia/US

* Event planning and pre-event operations

* Leading the onsite Spotme event team (1-4 events engineers)

* Managing relationships with 3rd parties and service providers

* Client follow-up with the Account Manager

* Reports to the Operations Director

Qualifications and experience

* 3+ years of experience as a project manager

* Fluency in English, German and/or French are a plus

* Good knowledge of Excel and PowerPoint

* Ability to creatively solve problems with means available onsite

* Detail oriented and team player

* Experience in MICE industry and/or IT background is a plus

Benefits

* A stimulating working environment in a high-tech, rapid-growing

company

* A competitive compensation package

* Exciting travel opportunities

This position will be based in Lausanne, Switzerland. Applicants must be

Swiss citizen or holding a valid Swiss work permit and visas to EU/US.

For further details please see http://www.spotme.com.

Applications including detailed curriculum vitae and the name of two

references should be submitted by e-mail to jobs@shockfish.com with

reference PM-EU-08072008.

Only short-list candidates will be contacted.

14. Catering Guest Service Manager; Walt Disney World; Lake Buena Vista,

FL

RESPONSIBILITIES:

Provide leadership and direction to the non-salaried cast/employees for

the Catering Team. Provide leadership, development, support and

motivation to the Cast Members/ Employees, creating a positive

environment that encourages ownership and accountability. Monitor and

ensure exceptional food quality and presentation while continually

working to ensure exceptional “World-Class” Guest Service. Meet or

exceed financial objectives.

REQUIRED DEMONSTRATABLE QUALIFICATIONS:

(These are the minimum qualifications you need to be considered for the

job.)

* Working knowledge of the Disney systems and computer skills

* Knowledge of union regulations

* Financial awareness of budget and daily labor costs

* Strong verbal and written communication skills

* Problem-solving, organizational, time management and

decision-making skills

* Focus on continuous improvement

* Ability to prioritize, manage multiple tasks with sense of

urgency, while attending to details

* Ability to creatively organize and expand business opportunities

* Ability to interact well with Guests and Employees

* Ability to work in a fast-paced, ever-changing environment with

intense pressure for extended periods of time

* Ability to work variable hours, including days, nights, weekends

and holidays

DESIRED DEMONSTRATABLE QUALIFICATIONS:

* Convention and/or banquet experience

* Knowledge on menus, prices and room set-up

* Resort operations experience

To apply, please visit DisneyCareers.com and search for Requisition ID#

135126.

©Disney is an equal opportunity employer. Drawing Creativity from

Diversity.

15. Conference Manager; National Association of Home Builders;

Washington, DC

Description

Seeking a Conference Manager to manage all logistics activity for

several annual conferences. Work with sponsoring departments and

committees to determine meeting requirements. Duties include effectively

managing the implementation of all meeting details including meeting set

ups, food and beverage, audio visual, on-site logistics within

established budget and management of all conference speaker

requirements, including contract negotiations, materials production and

AV needs. Experience with exhibit operations and logistics preferred.

Candidate must be able to work effectively as part of a

cross-departmental team.

NOTES: Local Residents Preferred (No Relo). We offer excellent benefits

and competitive salary.

Requirements

Excellent verbal and written communication skills required. Bachelors'

Degree or equivalent, with a minimum of four to six years of association

meetings experience. Ability to maintain quality standards and meet

deadlines in a fast-paced department. Excellent computer skills,

preferably MS Office (Word, Excel, Outlook) applications. Supervisory

experience preferred. Travel, including weekends required. Must apply

online with resume and salary requirements to http://www.nahb.org/jobs.

16. Volunteer Recruitment/Event Coordinator (Part-Time); Big Brothers

Big Sisters of Great Falls; Great Falls, MT

http://careers.ises.com/c/job.cfm?site_id=553&jb=4653943

17. Director of Conventions and Meetings; American Farm Bureau

Federation; Washington, DC

Responsibilities Include:

*Provide staff leadership for managing and coordinating the

logistics of all AFBF meetings and conferences.

*Serve on the planning committees for the AFBF Annual Meeting and

Convention, the National Leadership Conference, AFBF Staff Institute,

Regional Leadership Conferences and other multi-state, multi-divisional

or program conferences.

*Provide management and coordination for logistics for the quarterly

AFBF Board of Directors meetings, annual member Presidents conference,

policy development meetings, Public Policy Conference, Public Relations

Conference, Commodity Conferences and other team conferences as needed.

*Conduct site inspections for future annual meetings and other

meetings.

The successful candidate should:

* Have planning and meeting experience with large (4,000+ attendees)

citywide conventions.

* Have trade show experience including planning, coordinating and

supervising.

* Have experience with pre-meeting planning, on-site coordination

and post-meeting review and bill processing.

* Have negotiation and contract preparation experience.

* Be able to travel up to 40% of the time.

* Be able to work with staff from other departments to accomplish a

successful meeting.

Education, training and experience:

* A bachelor's degree in hospitality, hotel/restaurant management or

related field. Meeting planning certification or industry training is a

plus.

* 5 years industry.

* Familiarization with Microsoft Office, Excel, and iMIS data base

would be helpful.

Contact: Anne Bradley

anneb@fb.org

18. Meeting & Events Planner; Celtic Marketing, Inc.; Niles, IL

Celtic Marketing, Inc. is currently in a need of a Meeting & Events

Planner who will be responsible for all facets of association management

and conferences planning. Working with senior management, marketing and

communications staff, this position will effectively plan and carry out

meetings and events and manage membership for the association. Key

responsibilities include:

* Manage logistics for meetings including space, technical, and food

& beverage needs, work onsite during events, coordinate activities with

the conference registrar, review billing, etc.

* Manage membership applications and review process

* Support membership requests and billing

* Utilize electronic communications to send invites, execute

surveys, provide necessary information about meetings and conferences,

ensure updates to web site, etc.

* Develop, implement and achieve a successful organizational

meetings strategy

* Coordinate mailings for announcements of meetings and conferences;

working with copywriters to ensure message and copy is accurate

* Prepare and organize materials for meeting brochure, syllabus,

PowerPoint and/or conference handouts

* Manage budgets for meetings and conferences and calculate ROI for

events

* Participate in brainstorming creative messages, promotions and

themes to be used for events

* Manage tradeshow participation including show logistics,

scheduling of business development staff, marketing promotions at shows,

pre- and post-show mailings, etc.

* Identify enhancements and efficiencies to produce high-quality,

successful meetings

Ideal candidates will possess the following qualifications:

* Bachelor's degree with emphasis in marketing, management or

business

* At least 5 years experience in event planning; preference with

Boards and Committees proceedings

* Proven ability to communicate with all levels of organizations

from senior management to representatives

* Solid negotiation, organization, detail, and client focused skills

* Ability to work on multiple projects simultaneously

* Proficiency in MS Word, Excel and PowerPoint

* Experience with online registration software; RegOnline or C-Vent

preferred

Please email your resume to monicaz@celticchicago.com.

19. Conference Assistant; Cato Institute; Washington, DC

The Cato Institute is seeking a conference assistant to work with the

conference staff on forums, conferences and local events.

Responsibilities include managing registration, coordinating event

invitations, scheduling meeting space at the institute, responding to

information requests, assisting with on-site logistics, and various

administrative duties. The ideal candidate works well in both a team

environment and independently, possess excellent time management skills,

is highly organized/detail-oriented, and is able to prioritize to meet

multiple deadlines. Background in events and editing a plus. Knowledge

of libertarian/classical liberal movement is preferred. Proficient

computer skills, specifically Microsoft Office, are required. Send

resume with salary requirements to: Linda Hertzog, CMP, Conference

Director, Cato Institute, 1000 Massachusetts Avenue, NW, Washington, DC

20001. Fax to (202)-371-0841 or e-mail: lhertzog@cato.org. No phone

calls, please.

20. Meeting Coordinator; Hinman Dental Meeting; Atlanta, GA

The Hinman Dental Society is a non-profit organization dedicated to the

delivery of high-quality continuing education for dentists and all

members of the dental team. The 750-member Society, headquartered in

Atlanta, hosts The Thomas P. Hinman Dental Meeting in March each year

that attracts 23,000+ dental professionals. In addition, the Society

hosts more than 50 smaller meetings each year.

The Meeting Coordinator position is responsible for general office

management duties as well as support for committee meetings, Society

events, accounting duties and planning and execution of the Thomas P.

Hinman Dental Meeting held annually in March in Atlanta. Candidates

should have completed a four-year degree and have excellent

communication skills, both verbal and written. Strong organizational

skills and the ability to manage detail-oriented tasks are required.

Interaction with members, officers, attendees and exhibitors on a daily

basis necessitates an individual who enjoys interaction with people in a

customer-service focused environment. Strong computer skills are

required, including word processing, spreadsheets and database merges. A

detailed job description is available.

sratchford@hinman.org

21. Meetings Coordinator; United States Tennis Association; White

Plains, NY

The United States Tennis Association has an immediate opening at their

White Plains, New York headquarters for an individual to coordinate

meeting logistics related to all USTA meetings and educational events

facilitated by the Learning and Leadership Development Department.

Major Duties

1. Coordinate logistics for the Leadership Meeting, TTC, CTDW, Annual

Meeting, Semiannual Meeting, Staff Development Meeting, and other

events.

2. Coordinate the registration process for all meetings and events with

the department administrator.

3. Manage on-site logistics for all meetings and events with the project

manager.

4. Manage all event supplies, event materials, and other items for all

meetings and events.

5. Assist with pre-registration communication for meetings.

6. Manage pre- and post-event evaluation surveys.

7. Assist with reconciliation of hotel bills for meetings.

8. Assist Project Manager and Director, LLD with other projects as

assigned.

9. Answer, screen and respond to telephone calls and email.

Key Performance Indicators

1. Completion of Annual Performance Objectives as established by the

Project Manager and Director, LLD.

2. Evaluation of USTA core competencies identified in the Association's

Employee Performance Management System including initiative, teamwork

and cooperation, job knowledge and service orientation to both internal

colleagues and external constituencies.

3. Quality of work

4. Ability to provide general assistance to Project Manager and

Director, LLD and contribute to achieving the department's goals.

5. An appreciation of the value of the volunteer heritage of the USTA,

an ability to optimize the volunteer resource and apply professional

experience within a not for profit organization.

6. Feedback from Project Manager and Director, LLD

Reports to the Project Manager and Director, LLD.Contact with various

business and industry contacts, speakers, trainers, USTA members,

section executive staff, volunteers and board members

Travel Demands Travel to meeting venues and potential site visits is

required.

Qualifications:

1. Bachelor's Degree and/or 1-3 years' experience working in

business or the association field.

2. Excellent verbal, written and interpersonal communication

skills.

3. Excellent computer skills including Microsoft Word, Microsoft

Excel, Microsoft Power Point, and Microsoft Access. Familiarity with

online registration and survey evaluation systems a plus.

4. Demonstrated ability in handling multiple tasks and

coordinating logistics

5. Knowledge and appreciation of the game of tennis.

Apply on-line at

http://usta.recruitmax.com/eng/candidates

22. Events & Conferences Assistant/Registrar; CAREER COMMUNICATIONS

GROUP, INC.; Baltimore, MD

Career Communications Group, Inc. (CCG), the longtime market leader in

promoting significant minority achievement in engineering, science, and

technology, seeks an Events and Conference Assistant. This individual

reports to the Director of Events & Conferences and will oversee the

online registration process as well as assist with planning and

coordinating events and conferences.

Responsibilities include management of the electronic registration

process, utilizing C-Vent registration software; training and managing

external staff on the registration process; provides weekly and/or

monthly registration reports; assist with planning and coordinating

events for two annual conferences and various other meetings; and other

assignments deemed necessary by the CEO, CFO, and Director of Events and

Conferences.

Qualifications

* College degree with 3-years work experience in events,

registration management, and project coordination;

* Conference or event management that includes planning, cost

negotiations, logistical arrangements, and budgeting skills;

* Superior attention to detail, team-player, and problem solver with

excellent customer service skills;

* Excellent verbal and written communication skills;

* Able to interface effectively with all levels of management;

* Able to work independently and possess composure under pressure

and adaptability to change;

* Good writing, research, and communication skills;

* Highly organized and effective time management skills;

* Proficiency in use of the Internet and registration software

* Ability to establish priorities;

· Computer skills – knowledge of MS Word, Excel, MS Outlook, and

C-Vent;

Specific responsibilities

* Act as key point of contact for CCG's registration process;

* Oversee registration process onsite at conferences;

* Receive and process online, pre, and onsite registrations and

payments;

* Assist Director with coordination and execution of all events;

* Manage and train onsite temporary registration personnel

* Manages department meeting minutes;

* Attend department meetings;

* Key point of contact for registration process for all conferences

and events;

* Ability to travel for business, when necessary;

* Distribute and set-up on site signage, banners, and entrance units

* Manages the shipping and receiving of conference material

No phone calls please. Send cover letter and resume to:

Events and Conference Assistant/Registrar

Career Communications Group, Inc.

729 E. Pratt Street, 5th Floor

Baltimore, MD 21202

Or email to: rbullock@ccgmag.com

23. Employer and Campus Relations Coordinator; CAREER COMMUNICATIONS

GROUP, INC.; Baltimore, MD

Career Communications Group, Inc. (CCG), the longtime market leader in

promoting significant minority achievement in engineering, science, and

technology, seeks an Employer and Campus Relations Coordinator. This

individual reports to the Director of Events & Conferences and will

assist in developing the College Program and coordinating events &

conferences.

Responsibilities include acting as a key point of contact to all

colleges and universities; coordinating and executing the College

Program including events and logistics; promoting CCG on college

campuses and traveling when necessary; and other assignments deemed

necessary by the CEO, CFO, and Director of Events & Conferences.

Qualifications

* College degree with 3-years work experience in events, project

coordination, or marketing;

* Conference or event management that includes planning, cost

negotiations, logistical arrangements, and budgeting skills;

* Able to interface effectively with all levels of management;

* Able to work independently and well under pressure;

* Good writing, research and communication skills;

* Highly organized, detail-oriented and effective time management

skills;

* Ability to establish priorities;

· Computer skills – knowledge of MS Word, Excel and MS Outlook

Specific responsibilities

* Act as key point of contact for CCG at all colleges and

universities;

* Secure science and technology students to attend CCG conferences

and events;

* Ability to maintain, improve and expand college and university

prospective database;

* Develop program materials such as the Campus Coordinator package,

registration forms, transportation quotes, and lodging;

* Assemble campus coordinator list;

* Distribute program materials;

* Manage the process of receiving student registrations and

payments;

* Send confirmations to Campus Coordinators;

* Coordinate transportation and hotel sleeping room assignments for

students;

* Evaluate College Program effectiveness;

* Conduct post-event evaluations;

* Attend department meetings;

* Ability to travel for business, when necessary;

· Availability to work CCG events and conferences on some nights and

weekends;

Secondary responsibilities

* Develop Schedule of Events for College Program;

* Coordinate and execute events for College Program including

logistics;

No phone calls please. Send cover letter and resume to:

Employer and Campus Relations Coordinator

Career Communications Group, Inc.

729 E. Pratt Street, 5th Floor

Baltimore, MD 21202

Or email to:

rbullock@ccgmag.com

24. Corporate Meeting Planner; ConocoPhillips; Bartlesville, OK

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7277

25. National Sales Manager; Greater Houston Convention and Visitors

Bureau; Houston, TX

Duties and responsibilities include:

* Achieve specific convention booking and lead goals associated with

citywide (over 2000 peak rooms) and utilizing the George R. Brown

Convention Center) or the Reliant Center.

* Achieve department goals while operating within the approved

budget.

* Conduct sales calls (site visits, FAMs) with meeting planners

(Minimum five days each quarter in market)

* Prepare bids for clients, including coordinating the input of

hospitality community, hotels and local business leaders.

* Develop and make bid presentations to clients, boards of directors

and site committees

* Maintain and expand effective relationships and communications

with hotel sales, marketing and management personnel both locally and

nationally

* Maintain effective relationships and communicate with key

management personnel at the George R. Brown Convention Center and the

Reliant Center.

* Develop and enhance market relationships by visiting clients and

coordinating and attending specific industry trade shows.

* Participate in various Bureau functions to enhance industry

knowledge and relationships.

* Participate in and attend local industry organizations and

functions.

* Other duties and special projects as assigned by management.

Qualifications

Bachelor degree in business related studies and three years of

industry-related sales experience is required. (Will consider an

additional three years of industry-related sales experience in lieu of a

bachelor degree.)

* Excellent sales techniques and track record are required, as well

as effective interpersonal skills.

* Excellent written and oral communication, judgment and

decision-making skills are required.

* Candidate must possess the ability to make effective written and

oral presentations in a public setting.

* Candidate must be computer literate, with working knowledge of

Microsoft Word or similar word processing software.

Salary to commensurate with experience. Exempt Position.

Submit your resume to: Dolores Ramirez, Rm 100, Houston, TX 77002.

email: dramirez@ghcvb.org, fax: 713-222-5430

26. Production Assistant; S&D Productions, Inc.; Remote office

Want to work in an exciting industry for a fast growing company?

Corporate Meeting and Event planning company is seeking a highly

organized self starter with excellent communication skills to support

the A/V & Production Manager. We offer competitive compensation and

growth opportunities.

Formed in 1998, S&D Productions, Inc. is your full service event and

meeting planning company. Our talented staff prides itself on developing

successful and memorable events for our clients. We are dedicated to

providing exemplary customer service which is accomplished through the

efforts of a hard working team.

Responsibilities: Qualified applicants must be able to manage

deadlines, work independently, travel frequently, support the A/V &

Production Manager in the execution of meetings up to 1,500 people, and

demonstrate excellent written and verbal communications skills.

Required Qualifications: Remote office capability. Proven

proficiency in Microsoft Office applications (testing required). A

Bachelors degree is preferred.

Compensation: $35,000 – $45,000 (based on experience)

Please send resume and salary history to production@sndproductions.com.

No phone calls please. Salary history requirements must be included for

consideration.

27. Conference Coordinator; BBI International; Salida, CO

The Conference Coordinator's primary responsibility is the coordination

and management of conferences and events. This may include the logistics

of: tradeshow, registration, program development, marketing and

promotions, and special events.

Overview

* Coordinate a successful conference through: attention to detail,

responsiveness, customer service, teamwork, positive attitude,

relationships, knowledge, integrity, effectiveness, and accuracy.

* Assist Director to ensure that each conference meets the expected

ROI and recommended cash flow and expense/revenue improvements.

Specific Responsibilities

* Coordinate the site selection process and perform site visits as

needed.

* Review and sign contracts and proposals; provide feedback and

comment. Request review by Director of Conferences and Attorney.

* Coordinate and manage all pre-conference and on-site logistics

between hotel and client and/or BBI International.

* Coordinate and manage all the on-site needs of conference staff

(such as program, registration, production, promotions, etc)

* Lead and manage group meetings to ensure critical timelines and

logistics are being completed.

* Create and manage, along with Conference Director, the conference

budget.

* Work with Production Team to manage needs for convention center

and/or hotel.

* Work with Expo Team to manage the needs associated with the

tradeshow and its exhibitors.

* Work with Registration team to manage the needs associated with

pre-and on-site registration.

* Oversee promotional strategy with Promotions and Marketing team,

as well as assist in the completion of promotional materials.

* Assist Sponsorship Coordinator to develop Sponsorship Program,

review solicitation materials, and ensure the sponsor benefits are

arranged.

* Oversee logistics of all special events and transportation needs.

* Arrange and coordinate client/conference hospitality suites.

* Manage the food and beverage menu for each conference, and

oversight of all on-site food quality, amounts and beverage needs.

* Coordinate and provide a thorough post-event report to Conference

Division.

* Perform other responsibilities as assigned by Conferences Director

and/or Vice President.

* Some International travel may be required.

It is preferred that applicants have CMP Certification or equivalent

experience.

Email Cover Letter and Resume to HR@bbiinternational.com

If you have questions, before applying, call Ms. Miki Hodge, Conference

Director at 719-207-7050

28. Assistant Director, Meetings; American Academy of Physician

Assistants; Alexandria, VA

http://asi.careerhq.org/jobdetail.cfm?job=2951223

29. Manager, Exhibit & Sponsor Sales; American Composites Manufacturing

Association; Arlington, VA

http://asi.careerhq.org/jobdetail.cfm?job=2948849

30. President; Greater Toledo Convention & Visitors Bureau; Toledo, OH

The President is responsible for leading all aspects of the

organization, including strategy financial and operational management,

Board and community relations, and the overall promotion of the

successful sales and marketing of Lucas County, Greater Toledo and

Northwest Ohio as a destination for tourists and leisure travelers,

conventions and meetings and other group gatherings and events.

Qualifications: Fifteen years progressive responsibilty in a CVB,

chamber of commerce or other organization from within hospitality

industry; a tourist or large cultural attraction, with at least 5 yrs

focused on CVB activities.

Compensation: Commensurate with background and experience.

Contact: Joel Epstein

Waverly Partners, LLC

3434 Granite Circle

Toledo, OH 43617

419.715.5588 (fax)

GTCVB@waverly-partners.com

http://www.dotoledo.org

31. Convention Sales Manager; Oklahoma City Convention and Visitors

Bureau; Oklahoma City, OK

We are seeking a Convention Sales Manager to identify prospective leads

and prepare bid proposals for groups interested in meetings, conventions

and trade shows in Oklahoma City.

Successful candidate will have the following qualifications:

.B.S. degree in marketing, public relations, business or meeting

destination management preferred.

.3-5 years experience in group sales. Prior CVB experience is preferred.

.Strong written / verbal communication skills.

.Self-starter with ability to set and achieve sales goals.

.Reliable transportation and valid driver's license.

.Must be willing to travel.

Compensation: We offer competitive compensation and benefit package.

Contact:

Karen Springer

Greater Oklahoma City Chamber

123 Park Avenue

Oklahoma City, OK 73102

4052978900 (phone)

4052978986 (fax)

kspringer@okcchamber.com

http://www.okcchamber.com

32. Public Relations Manager; RMCVB; Richmond, VA

The Richmond Metropolitan CVB is seeking candidate to promote Richmond

Region as tourism and convention destination through media outreach.

Develop strategic public relations plans to address specific destination

marketing objectives, issues press releases, organizes press trips for

travel writers, maintains media section of DMO Web site, and plans news

conferences to maximize media exposure. Job description at

http://visit.richmond.com/localpartners/jobs.aspx. Apply by August 15.

Qualifications: Four year degree in public relations, journalism,

marketing or communications. Five years experience in travel and tourism

or public relations.

Compensation: $44,480 – $66,720 Salary Range

Contact:

Michelle Lovatt

RMCVB

401 North 3rd Street

Richmond, VA 23219

804-783-7401 (phone)

804-780-2577 (fax)

mlovatt@richmondva.org

http://visit.richmond.com

33. Regional Sales Manager-Chicago; Baltimore Area Convention & Visitors

Association; Chicago, IL

Qualified candidates must be motivated to solicit meeting and convention

business. An excellent pportunity for an enthusiastic, positive team

player with a minimum of 3 years experience with convention and visitors

bureaus, hotels or convention centers who lives in Chicago. Substantial

knowledge/awareness of convention bureaus is essential. Candidates will

attend local and out of town industry tradeshows and represent BACVA in

community functions and networking opportunities. Must be able to handle

multiple tasks, have strong verbal and written communication skills.

Forward cover letter including salary requirement and resume' to

resumes@baltimore.org. EOE

Compensation: $75-$80k/year

Contact:

Tara Valenza

BACVA

100 Light St

12th Floor

Baltimore, MD 21202

410-659-7300 (phone)

410-727-2308 (fax)

resumes@baltimore.org

http://www.baltimore.org

34. Vice-President Convention Sales; Tyler Convention and Visitors

Bureau; Tyler, TX

Responsibilities: To market Tyler as a convention and meeting

destination while contacting various individuals, groups and

organizations on a local, state and national level. To service such

groups while they are visiting the Tyler area

Qualifications: Senior experienced professional with proven sales,

marketing and management skills. Excellent communication and proven

consensus building skills. Bachelor Degree. Five to ten years of related

experience.

Compensation: Compensation commensurate with experience. Comprehensive

benefits package.

Contact:

Henry Bell

Tyler Convention and Visitors Bureau

P. O. Box 390

Tyler, Tx 75710

903-592-1018 (phone)

903-592-1661 (alt. phone)

903-593-2746 (fax)

hbell@tylertexas.com

http://www.tylertexas.com

35. Sales Manager-Corporate Market (primary); DuPage Convention &

Visitors Bureau; Oak Brook, IL

Responsibilities: Past experience in this market* Develop leads

through personal contact, telemarketing, industry functions*Proven track

record in relationship building, finding the business, using selling

skills to close*Accountable for marketing plan;goals*Involved in all

member and industry events.

Qualifications: Candidate: detailed*aggressive* sales

trained*resourceful*good work ethic*ownership to market. Some overnight

travel-some weekends-regional calls/tradeshow & local evening

events-average two times a month is required. At least two years hotel

sales or CVB sales experience is required.

Compensation: Competitive salary and comprehensive benefits package,

with health, dental and 401(k).

Contact:

Lisa Landers

DuPage CVB

915 Harger Road

Suite 240

Oak Brook, IL 60523

630.575.8070 (phone)

sales@discoverdupage.com

http://www.discoverdupage.com

36. Director of Reservation Sales; MARRIOTT INTERNATIONAL; Washington,

DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26792426&jobSummaryIndex=5&agentID=

37. SrMgr-eCommerce; MARRIOTT INTERNATIONAL; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26792376&jobSummaryIndex=6&agentID=

38. Director of CFRST Culinary Sustainability; MARRIOTT INTERNATIONAL;

Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26792361&jobSummaryIndex=8&agentID=

39. Revenue Manager; MARRIOTT INTERNATIONAL; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26792366&jobSummaryIndex=9&agentID=

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