Hospitality and Event Planning Network (HEPN) for 3 August 2008
Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.
Here's how to participate: Send any issue or job opportunity to
sonjahepn@comcast.net and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information. We also like to hear if you got a
job as a result of this network!
Some of the older HEPN editions are now listed at:
http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.
Issues from November 27, 2006 onward are also posted at
http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this
list.
This week's edition includes:
*** The Short Self-Pitch (SSP)
*** Upcoming Conferences
1. Meetings Coordinator; Confidential; Washington, DC
2. Senior Meeting Planner; American Health Information Management
Association; Chicago, IL
3. Operations Manager; GEP South Florida; Hollywood, FL
4. Manager of Meetings & Events; Association of University Programs in
Health Admin; Arlington, VA
5. Manager, Marketing & Expo Services; Food Processing Suppliers
Association; McClean, VA
6. Sales & Marketing Manager; Morton's The Steakhouse; Brooklyn, NY
7. National Sales Manager; Gaylord Opryland Resort and Convention
Center; Nashville, TN
8. Director / Vice President – International Business Development;
Associated Luxury Hotels International; Washington, DC, New York, NY, or
Chicago, IL
9. Temporary Meeting Planner; California Association of Health Services
at Home; Sacramento, CA
10. Director of Conventions and Meetings; American Farm Bureau
Federation; Washington, DC
11. Senior Corporate Events Coord; Aflac; Columbus, GA
12. Assistant Director of Sales; HOLIDAY INN CAPITOL; Washington, DC
13. Project Manager – Spotme® Events (m/f); Shockfish SA; Lausanne,
Switzerland
14. Catering Guest Service Manager; Walt Disney World; Lake Buena Vista,
FL
15. Conference Manager; National Association of Home Builders;
Washington, DC
16. Volunteer Recruitment/Event Coordinator (Part-Time); Big Brothers
Big Sisters of Great Falls; Great Falls, MT
17. Director of Conventions and Meetings; American Farm Bureau
Federation; Washington, DC
18. Meeting & Events Planner; Celtic Marketing, Inc.; Niles, IL
19. Conference Assistant; Cato Institute; Washington, DC
20. Meeting Coordinator; Hinman Dental Meeting; Atlanta, GA
21. Meetings Coordinator; United States Tennis Association; White
Plains, NY
22. Events & Conferences Assistant/Registrar; CAREER COMMUNICATIONS
GROUP, INC.; Baltimore, MD
23. Employer and Campus Relations Coordinator; CAREER COMMUNICATIONS
GROUP, INC.; Baltimore, MD
24. Corporate Meeting Planner; ConocoPhillips; Bartlesville, OK
25. National Sales Manager; Greater Houston Convention and Visitors
Bureau; Houston, TX
26. Production Assistant; S&D Productions, Inc.; Remote office
27. Conference Coordinator; BBI International; Salida, CO
28. Assistant Director, Meetings; American Academy of Physician
Assistants; Alexandria, VA
29. Manager, Exhibit & Sponsor Sales; American Composites Manufacturing
Association; Arlington, VA
30. President; Greater Toledo Convention & Visitors Bureau; Toledo, OH
31. Convention Sales Manager; Oklahoma City Convention and Visitors
Bureau; Oklahoma City, OK
32. Public Relations Manager; RMCVB; Richmond, VA
33. Regional Sales Manager-Chicago; Baltimore Area Convention & Visitors
Association; Chicago, IL
34. Vice-President Convention Sales; Tyler Convention and Visitors
Bureau; Tyler, TX
35. Sales Manager-Corporate Market (primary); DuPage Convention &
Visitors Bureau; Oak Brook, IL
36. Director of Reservation Sales; MARRIOTT INTERNATIONAL; Washington,
DC
37. SrMgr-eCommerce; MARRIOTT INTERNATIONAL; Washington, DC
38. Director of CFRST Culinary Sustainability; MARRIOTT INTERNATIONAL;
Washington, DC
39. Revenue Manager; MARRIOTT INTERNATIONAL; Washington, DC
************* The Short Self-Pitch (SSP) *********************
Sonja,
Please see below my SSP. Thanks so much!
Hello! My name is Cherie Neal and I'm an event planning and management
professional with nearly 10 years of experience in the entertainment and
conference industry. In addition to an MBA in Marketing, my goal is to
specialize further by sitting for the CMP by January 2010.
My background includes meetings and special events for Atlantic Records
in New York City as well as consulting and pro bono work for the
Association Planners of GA., American Marketing Association and Johns
Creek Chamber of Commerce in Atlanta.
I'm looking for an Events or Convention Manager position in Atlanta,
where my experience in event management, relationship-building, client
relations and marketing can be utilized in a fun, creative, and
professional environment.
Thank you in advance for keeping me in mind. I appreciate it!
Cherie Neal – Atlanta, GA
Cherie.Neal@gmail.com
404.394.1491 or 917.975.2942
********
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
************* Upcoming Conferences *************
Do you know of an upcoming conference that the HEPN readers should be
aware of? Send the details to sonjahepn@comcast.net for inclusion in the
next newsletter.
**********
1. Meetings Coordinator; Confidential; Washington, DC
The national trade association representing domestic oil and natural gas
explorers and producers on Capitol Hill is looking to hire a Meetings
Coordinator. In this role, the candidate would serve as the first point
of contact for the association's financial symposia, board/committee
meetings and semi-annual membership meetings (ranging in size from 50 to
1600 attendees).
Duties include but are not limited to: serving as primary response line
for the department, processing conference registrations using Protech's
CRM4M database, processing payments including credit approval
verification and issuing refunds, creating online registration through
the web portal and maintaining inventory of all departmental/conference
supplies.
The ideal candidate will have a Bachelor's degree with past experience
in Microsoft Suite products and data entry, an ability to accurately
resolve financial discrepancies, ensure timely processing of all
conference registrations, be available to travel to meetings and events
to manage on-site registration, be personable and customer service
oriented, have the desire to work autonomously as well as part of a
team.
IPAA offers a great benefits package including health, dental, vision,
401(k), metro assistance and paid federal holidays. The office is
conveniently located near the McPherson Square Metro station
(Orange\Blue lines).
Visit IPAA online at http://www.ipaa.org/ for a closer look at this
exciting opportunity to work for a great American association.
Interested candidates should send a resume and cover letter via e-mail
to Tina Hamlin (thamlin@ipaa.org), Vice President of Meetings, IPAA,
1201 15th St., NW, Ste. 300, Washington, DC 20005.
2. Senior Meeting Planner; American Health Information Management
Association; Chicago, IL
The American Health Information Management Association (AHIMA) has an
immediate need for a Senior Meeting Planner. The main functions of this
position is to manage all aspects of researching, booking and finalizing
the meeting planning details for all AHIMA seminars/meetings for the
association. This position will serve as the Chicago hotel and travel
management company liaison, as well as the historian for the department.
This is done in order to increase our non-dues revenue by managing the
seminars we produce. This position also ensures efficiently run, cost
effective meetings for the association.
The American Health Information Management Association (AHIMA) is the
premier association of health information management (HIM)
professionals. AHIMA's 50,000 members are dedicated to the effective
management of personal health information needed to deliver quality
healthcare to the public. Founded in 1928 to improve the quality of
medical records, AHIMA is committed to advancing the HIM profession in
an increasingly electronic and global environment through leadership in
advocacy, education, certification, and lifelong learning.
Qualifications
The successful candidate for this position will possess the following
experience and skills:
* Experience managing vendors, especially hotels is essential.
* Strong understanding of contract terms and conditions and industry
terminology.
* Ability to multi-task and prioritize multiple projects.
* Knowledge of and experience with menu planning and catering.
* Knowledge of and experience with meeting set-up and operation.
* 5+ years experience handling on-site management of meetings.
* Proven organizational skills.
* Excellent customer service experience and skills.
* Ability to work both independently and as part of a team.
* Computer experience preferred to include Microsoft Office.
* Bachelor degree required.
Interview Process
Candidates who match the above requirements should submit a detailed
cover letter that addresses how your experience fits the above
requirements. The letter should also indicate the level of salary
compensation desired. Resumes without cover letter and salary will not
be considered.
Send this information in confidence to:
AHIMA Attn: Human Resources
233 North Michigan Avenue
21st Floor
Chicago, IL 60601
Email: hr@ahima.org
Website: http://www.ahima.org/
AHIMA is proud to be an equal employment opportunity employer. We
encourage and support diversity in our workforce.
3. Operations Manager; GEP South Florida; Hollywood, FL
GEP South Florida is seeking a full-time Operations Manager to join
their fast growing team. The Operations Manager oversees the execution
of all aspects of program management and will need to develop a strong
working rapport with the client and vendors to secure the services
and/or products needed to fulfill the program requirements.
JOB OBJECTIVE: To execute contracted programs with seamless execution,
problem solving and overall management, producing optimal client
satisfaction which, as a result, drives future business opportunities.
Programs range in size from 15 – 3,000 attendees and services include
design and management of special events, production, , transportation
systems, tours, seminars, meetings, leisure activities, off-site venues,
entertainment and VIP services for corporations.
REQUIREMENTS:
* College education and minimum of 3 years of work experience in the
hospitality industry.
* Must be fluent in Microsoft Office applications, including Word,
PowerPoint and Excel. Familiarity with database programs, preferred.
* Good writing and interpersonal skills necessary. Creativity is a
plus. Flexibility is a must.
* Deadline oriented, driven. Organizational and multi-tasking
skills essential.
* Ability to manage a budget and accurately track expenses.
* Must be a self-starter and possess a positive work ethic for a
fast-paced and growing company.
* A Working Knowledge of the Dade, Broward and Palm beach Counties
SUMMARY OF DUTIES AND RESPONSIBILITIES:
Operational:
* Coordinate with client to organize all aspects of the programs
assigned to you by the Director of Operations such as, tour programs,
transportation, airport arrivals and departures, décor, entertainment
and/or other contractual items.
* Coordinate, negotiate and confirm arrangements and contracts with
suppliers for program accounts. Conduct or participate in client site
inspections as needed
* Utilize existing GEP South Florida systems in producing
contractual scopes of work, including timelines, staff notes, etc.
* Plan and execute all onsite logistics.
* Manage and supervise event staff prior to and during assigned
programs.
* Ongoing development of client relationships for the purpose of
acquiring future business
* Work evenings and weekends as required by individual accounts in
addition to being available to clients on 24 hours basis during assigned
programs.
Financial:
* Develop and execute account schedules, contracts, deposit invoices
and final billing
* Responsible for collecting deposit funds and final billings from
assigned accounts
* Operate account P&L statements within the designated profit margin
set by the Sales Executive.
* Coordinate with the Office Manager to secure proper payment for
contracted vendors and independent contractors.
* Reconcile all programs on a monthly basis.
Please fax or email your resume to Vanessa Roberts at 305-860-9339 or
VRoberts@GEPSouthFlorida.com
4. Manager of Meetings & Events; Association of University Programs in
Health Admin; Arlington, VA
http://asi.careerhq.org/jobdetail.cfm?job=2945338
5. Manager, Marketing & Expo Services; Food Processing Suppliers
Association; McClean, VA
http://asi.careerhq.org/jobdetail.cfm?job=2945657
6. Sales & Marketing Manager; Morton's The Steakhouse; Brooklyn, NY
Morton's The Steakhouse, America's finest steakhouse, is conducting a
search for a Sales & Marketing Manager!!!
If you have a passion for service, commitment to uncompromising quality,
a belief that true hospitality is in the details and a desire to succeed
through excellence, then we want to talk to you!
The professional we seek for this exciting opportunity will achieve
revenue goals by developing and executing a sales and marketing plan,
including building sales through telephone and in-person sales calls,
marketing the entire restaurant and functioning as a public relations
spokesperson to promote the restaurant locally, and working with large
parties to create memorable events in our private boardrooms. Current
corporate sales experience within a hotel or restaurant is preferred.
This position offers full management benefits, including healthcare
insurance, 401K retirement savings, paid vacation, holidays and more!
NOTES: Local Residents Preferred (No Relo). Base salary, plus
commission and bonuses!!!!
Requirements
Two years of current sales experience, preferably corporate and social
group sales within a restaurant or hotel in an upscale restaurant
environment. Candidates for this position should be detail-oriented and
have the ability to work independently.
Please e-mail us at careers@mortons.com. You can also fax us at
312-777-4484.
7. National Sales Manager; Gaylord Opryland Resort and Convention
Center; Nashville, TN
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4653051
8. Director / Vice President – International Business Development;
Associated Luxury Hotels International; Washington, DC, New York, NY, or
Chicago, IL
This position is primarily responsible for the overall sales
development, productivity and expansion of sales achievement for the
ALHI International Portfolio. The candidate will work independently and
collaborate with executive and sales counterparts within ALHI with the
overall responsibility for leading and operating International Sales
achievement. The candidate will serve as the primary ALHI International
Sales development person in America for ALHI's International Portfolio
and its Business Development.
Basic Qualifications
Education/Training: Degree in related field.
Skills: A seasoned business mentality and strong work ethic and self
motivated. A strategic thinker with excellent tactical international
and national sales skills and leadership experience. Must possess a
strong management and coaching background to maintain and develop a team
environment, motivation within the ALHI and member sales team enhanced
individual performance, and lead by example. Experienced key account
recognition and sales management abilities, proficient with
interpersonal relations, communications, and strong sales skills with
both industry accounts and ALHI membership. Experience in research,
telemarketing leadership and management is desirable. Must have the
ability to multi-task and have computer skills. A desire to analyze data
for opportunity of development is a key component to the position. Must
be a self starter with initiative and business professionalism and
possess a record of ethical behavior and interest in industry relations.
Experience: Minimum five years sales and management experience in
hotel sales, sales and marketing international and/or national sales for
luxury-level hotels and/or resorts with a history of team cooperation
and sales success.
For further information concerning this great opportunity, please
contact Sally Sullivan at ssullivan@alhi.com or telephone 407-295-4781.
Associated Luxury Hotels International
Serving meeting and incentive professionals for over 20 years with
dedicated national sales services for our worldwide membership of over
100 luxury hotels and resorts.
Access to Luxury – www.alhi.com
9. Temporary Meeting Planner; California Association of Health Services
at Home; Sacramento, CA
The California Association for Health Services at Home (CAHSAH) is the
leading statewide home care association in the nation and the voice of
home care for the Western United States. Founded in 1966, CAHSAH has a
long tradition of service to the home care industry and to the public.
CAHSAH's mission is to promote quality home care and enhance the
effectiveness of its members. As a nonprofit trade organization, CAHSAH
represents more than 500 members who provide health and supportive
services and products in the home.
CAHSAH is looking for a meeting planner temporarily for 4+ months to
help support the Education Department.
Coordinate meeting logistics including but not limited to: negotiations,
registration, air and ground travel, food and beverage requirements,
audio visual, amenity selection, site inspections and selection,
reconciliation, program evaluations.
Help control risks associated with attrition and cancellation by
supplying report updates as needed and by monitoring hotel status
reports and closely reviewing contract terms and conditions.
Provide support to 2 meeting planning staff in Education Department.
Provide assistance with meeting planning for Fall workshops, certificate
programs and telephone seminars.
Must be onsite (CAHSAH office). CAHSAH willing to be flexible with work
hours.
– 2 – 4 years meeting planning experience
– Excellent planning and organization skills
– Proficiency with Microsoft Office.
– Excellent eye for detail
To be considered for this position, please send resume and salary
requirement by August 9 to:
Kristine Fitzpatrick
kfitzpatrick@cahsah.org
10. Director of Conventions and Meetings; American Farm Bureau
Federation; Washington, DC
Responsbilities:
Provide staff leadership for managing and coordinating the logistics of
all internal meetings and external conferences held by AFBF.
* Serve on the planning committees for the AFBF Annual Meeting and
Convention, the National Leadership Conference, AFBF Staff Institute,
regional leadership conferences and other multi-state, multi-divisional
or program conferences.
* Provide management and coordination for logistics for the
quarterly Board of Directors meetings, annual Presidents' conference,
annual policy development meeting, Public Policy Conference, Public
Relations Conference, Commodity Conferences and other department
conferences as needed.
* Conduct site inspections for future annual meetings and other
meetings.
The successful candidate should:
*Have planning and meeting experience with large (4,000+ attendees)
citywide conventions.
* Have trade show experience including planning, coordinating and
supervising.
* Have experience with pre-meeting planning, on-site coordination
and post-meeting review and bill processing.
* Have negotiation and contract preparation experience.
* Be able to travel up to 40% of the time.
* Be able to work with staff from other departments to accomplish a
successful meeting.
Education, training and experience:
* A bachelor's degree in hospitality, hotel/restaurant management or
related field. Meeting planning certification or industry training is a
plus.
* 5 years industry work experience.
* Familiarization with Microsoft Office, Excel, and iMIS data base
would be helpful.
Please send résumé and salary requirements to Anne Bradley, Director of
Human Resources at anneb@fb.org. No phone calls, please.
11. Senior Corporate Events Coord; Aflac; Columbus, GA
http://careers.ises.com/c/job.cfm?site_id=553&jb=4650227
12. Assistant Director of Sales; HOLIDAY INN CAPITOL; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26768386&jobSummaryIndex=9&agentID=
13. Project Manager – Spotme® Events (m/f); Shockfish SA; Lausanne,
Switzerland
Shockfish SA, headquartered in Lausanne, Switzerland, with offices in
Chicago, IL, develops and markets Spotme®, an award winning wireless
communication service designed exclusively for the meetings and events
industry. The centerpiece of the Spotme®service is a state-of-the art
wireless handheld device that is distributed to each participant and
operates as a communication hub – providing several onsite event
services – from searchable delegate lists to messaging services to
personalized agendas to audience response to lead retrieval.
Background
The Project Manager is responsible for overseeing the entire operation
of a Spotme® event with a client. As the primary point of contact for an
event between our company and our client, the Project Manager will focus
on flawless contract execution. This position operates in a fast moving,
high stress work environment and requires great flexibility and
willingness to travel. Weekend work and air miles are the norm, not the
exception.
Duties and responsibilities
* Delivering the Spotme® service to highly demanding clients
throughout EU/Asia/US
* Event planning and pre-event operations
* Leading the onsite Spotme event team (1-4 events engineers)
* Managing relationships with 3rd parties and service providers
* Client follow-up with the Account Manager
* Reports to the Operations Director
Qualifications and experience
* 3+ years of experience as a project manager
* Fluency in English, German and/or French are a plus
* Good knowledge of Excel and PowerPoint
* Ability to creatively solve problems with means available onsite
* Detail oriented and team player
* Experience in MICE industry and/or IT background is a plus
Benefits
* A stimulating working environment in a high-tech, rapid-growing
company
* A competitive compensation package
* Exciting travel opportunities
This position will be based in Lausanne, Switzerland. Applicants must be
Swiss citizen or holding a valid Swiss work permit and visas to EU/US.
For further details please see http://www.spotme.com.
Applications including detailed curriculum vitae and the name of two
references should be submitted by e-mail to jobs@shockfish.com with
reference PM-EU-08072008.
Only short-list candidates will be contacted.
14. Catering Guest Service Manager; Walt Disney World; Lake Buena Vista,
FL
RESPONSIBILITIES:
Provide leadership and direction to the non-salaried cast/employees for
the Catering Team. Provide leadership, development, support and
motivation to the Cast Members/ Employees, creating a positive
environment that encourages ownership and accountability. Monitor and
ensure exceptional food quality and presentation while continually
working to ensure exceptional “World-Class” Guest Service. Meet or
exceed financial objectives.
REQUIRED DEMONSTRATABLE QUALIFICATIONS:
(These are the minimum qualifications you need to be considered for the
job.)
* Working knowledge of the Disney systems and computer skills
* Knowledge of union regulations
* Financial awareness of budget and daily labor costs
* Strong verbal and written communication skills
* Problem-solving, organizational, time management and
decision-making skills
* Focus on continuous improvement
* Ability to prioritize, manage multiple tasks with sense of
urgency, while attending to details
* Ability to creatively organize and expand business opportunities
* Ability to interact well with Guests and Employees
* Ability to work in a fast-paced, ever-changing environment with
intense pressure for extended periods of time
* Ability to work variable hours, including days, nights, weekends
and holidays
DESIRED DEMONSTRATABLE QUALIFICATIONS:
* Convention and/or banquet experience
* Knowledge on menus, prices and room set-up
* Resort operations experience
To apply, please visit DisneyCareers.com and search for Requisition ID#
135126.
©Disney is an equal opportunity employer. Drawing Creativity from
Diversity.
15. Conference Manager; National Association of Home Builders;
Washington, DC
Description
Seeking a Conference Manager to manage all logistics activity for
several annual conferences. Work with sponsoring departments and
committees to determine meeting requirements. Duties include effectively
managing the implementation of all meeting details including meeting set
ups, food and beverage, audio visual, on-site logistics within
established budget and management of all conference speaker
requirements, including contract negotiations, materials production and
AV needs. Experience with exhibit operations and logistics preferred.
Candidate must be able to work effectively as part of a
cross-departmental team.
NOTES: Local Residents Preferred (No Relo). We offer excellent benefits
and competitive salary.
Requirements
Excellent verbal and written communication skills required. Bachelors'
Degree or equivalent, with a minimum of four to six years of association
meetings experience. Ability to maintain quality standards and meet
deadlines in a fast-paced department. Excellent computer skills,
preferably MS Office (Word, Excel, Outlook) applications. Supervisory
experience preferred. Travel, including weekends required. Must apply
online with resume and salary requirements to http://www.nahb.org/jobs.
16. Volunteer Recruitment/Event Coordinator (Part-Time); Big Brothers
Big Sisters of Great Falls; Great Falls, MT
http://careers.ises.com/c/job.cfm?site_id=553&jb=4653943
17. Director of Conventions and Meetings; American Farm Bureau
Federation; Washington, DC
Responsibilities Include:
*Provide staff leadership for managing and coordinating the
logistics of all AFBF meetings and conferences.
*Serve on the planning committees for the AFBF Annual Meeting and
Convention, the National Leadership Conference, AFBF Staff Institute,
Regional Leadership Conferences and other multi-state, multi-divisional
or program conferences.
*Provide management and coordination for logistics for the quarterly
AFBF Board of Directors meetings, annual member Presidents conference,
policy development meetings, Public Policy Conference, Public Relations
Conference, Commodity Conferences and other team conferences as needed.
*Conduct site inspections for future annual meetings and other
meetings.
The successful candidate should:
* Have planning and meeting experience with large (4,000+ attendees)
citywide conventions.
* Have trade show experience including planning, coordinating and
supervising.
* Have experience with pre-meeting planning, on-site coordination
and post-meeting review and bill processing.
* Have negotiation and contract preparation experience.
* Be able to travel up to 40% of the time.
* Be able to work with staff from other departments to accomplish a
successful meeting.
Education, training and experience:
* A bachelor's degree in hospitality, hotel/restaurant management or
related field. Meeting planning certification or industry training is a
plus.
* 5 years industry.
* Familiarization with Microsoft Office, Excel, and iMIS data base
would be helpful.
Contact: Anne Bradley
anneb@fb.org
18. Meeting & Events Planner; Celtic Marketing, Inc.; Niles, IL
Celtic Marketing, Inc. is currently in a need of a Meeting & Events
Planner who will be responsible for all facets of association management
and conferences planning. Working with senior management, marketing and
communications staff, this position will effectively plan and carry out
meetings and events and manage membership for the association. Key
responsibilities include:
* Manage logistics for meetings including space, technical, and food
& beverage needs, work onsite during events, coordinate activities with
the conference registrar, review billing, etc.
* Manage membership applications and review process
* Support membership requests and billing
* Utilize electronic communications to send invites, execute
surveys, provide necessary information about meetings and conferences,
ensure updates to web site, etc.
* Develop, implement and achieve a successful organizational
meetings strategy
* Coordinate mailings for announcements of meetings and conferences;
working with copywriters to ensure message and copy is accurate
* Prepare and organize materials for meeting brochure, syllabus,
PowerPoint and/or conference handouts
* Manage budgets for meetings and conferences and calculate ROI for
events
* Participate in brainstorming creative messages, promotions and
themes to be used for events
* Manage tradeshow participation including show logistics,
scheduling of business development staff, marketing promotions at shows,
pre- and post-show mailings, etc.
* Identify enhancements and efficiencies to produce high-quality,
successful meetings
Ideal candidates will possess the following qualifications:
* Bachelor's degree with emphasis in marketing, management or
business
* At least 5 years experience in event planning; preference with
Boards and Committees proceedings
* Proven ability to communicate with all levels of organizations
from senior management to representatives
* Solid negotiation, organization, detail, and client focused skills
* Ability to work on multiple projects simultaneously
* Proficiency in MS Word, Excel and PowerPoint
* Experience with online registration software; RegOnline or C-Vent
preferred
Please email your resume to monicaz@celticchicago.com.
19. Conference Assistant; Cato Institute; Washington, DC
The Cato Institute is seeking a conference assistant to work with the
conference staff on forums, conferences and local events.
Responsibilities include managing registration, coordinating event
invitations, scheduling meeting space at the institute, responding to
information requests, assisting with on-site logistics, and various
administrative duties. The ideal candidate works well in both a team
environment and independently, possess excellent time management skills,
is highly organized/detail-oriented, and is able to prioritize to meet
multiple deadlines. Background in events and editing a plus. Knowledge
of libertarian/classical liberal movement is preferred. Proficient
computer skills, specifically Microsoft Office, are required. Send
resume with salary requirements to: Linda Hertzog, CMP, Conference
Director, Cato Institute, 1000 Massachusetts Avenue, NW, Washington, DC
20001. Fax to (202)-371-0841 or e-mail: lhertzog@cato.org. No phone
calls, please.
20. Meeting Coordinator; Hinman Dental Meeting; Atlanta, GA
The Hinman Dental Society is a non-profit organization dedicated to the
delivery of high-quality continuing education for dentists and all
members of the dental team. The 750-member Society, headquartered in
Atlanta, hosts The Thomas P. Hinman Dental Meeting in March each year
that attracts 23,000+ dental professionals. In addition, the Society
hosts more than 50 smaller meetings each year.
The Meeting Coordinator position is responsible for general office
management duties as well as support for committee meetings, Society
events, accounting duties and planning and execution of the Thomas P.
Hinman Dental Meeting held annually in March in Atlanta. Candidates
should have completed a four-year degree and have excellent
communication skills, both verbal and written. Strong organizational
skills and the ability to manage detail-oriented tasks are required.
Interaction with members, officers, attendees and exhibitors on a daily
basis necessitates an individual who enjoys interaction with people in a
customer-service focused environment. Strong computer skills are
required, including word processing, spreadsheets and database merges. A
detailed job description is available.
sratchford@hinman.org
21. Meetings Coordinator; United States Tennis Association; White
Plains, NY
The United States Tennis Association has an immediate opening at their
White Plains, New York headquarters for an individual to coordinate
meeting logistics related to all USTA meetings and educational events
facilitated by the Learning and Leadership Development Department.
Major Duties
1. Coordinate logistics for the Leadership Meeting, TTC, CTDW, Annual
Meeting, Semiannual Meeting, Staff Development Meeting, and other
events.
2. Coordinate the registration process for all meetings and events with
the department administrator.
3. Manage on-site logistics for all meetings and events with the project
manager.
4. Manage all event supplies, event materials, and other items for all
meetings and events.
5. Assist with pre-registration communication for meetings.
6. Manage pre- and post-event evaluation surveys.
7. Assist with reconciliation of hotel bills for meetings.
8. Assist Project Manager and Director, LLD with other projects as
assigned.
9. Answer, screen and respond to telephone calls and email.
Key Performance Indicators
1. Completion of Annual Performance Objectives as established by the
Project Manager and Director, LLD.
2. Evaluation of USTA core competencies identified in the Association's
Employee Performance Management System including initiative, teamwork
and cooperation, job knowledge and service orientation to both internal
colleagues and external constituencies.
3. Quality of work
4. Ability to provide general assistance to Project Manager and
Director, LLD and contribute to achieving the department's goals.
5. An appreciation of the value of the volunteer heritage of the USTA,
an ability to optimize the volunteer resource and apply professional
experience within a not for profit organization.
6. Feedback from Project Manager and Director, LLD
Reports to the Project Manager and Director, LLD.Contact with various
business and industry contacts, speakers, trainers, USTA members,
section executive staff, volunteers and board members
Travel Demands Travel to meeting venues and potential site visits is
required.
Qualifications:
1. Bachelor's Degree and/or 1-3 years' experience working in
business or the association field.
2. Excellent verbal, written and interpersonal communication
skills.
3. Excellent computer skills including Microsoft Word, Microsoft
Excel, Microsoft Power Point, and Microsoft Access. Familiarity with
online registration and survey evaluation systems a plus.
4. Demonstrated ability in handling multiple tasks and
coordinating logistics
5. Knowledge and appreciation of the game of tennis.
Apply on-line at
http://usta.recruitmax.com/eng/candidates
22. Events & Conferences Assistant/Registrar; CAREER COMMUNICATIONS
GROUP, INC.; Baltimore, MD
Career Communications Group, Inc. (CCG), the longtime market leader in
promoting significant minority achievement in engineering, science, and
technology, seeks an Events and Conference Assistant. This individual
reports to the Director of Events & Conferences and will oversee the
online registration process as well as assist with planning and
coordinating events and conferences.
Responsibilities include management of the electronic registration
process, utilizing C-Vent registration software; training and managing
external staff on the registration process; provides weekly and/or
monthly registration reports; assist with planning and coordinating
events for two annual conferences and various other meetings; and other
assignments deemed necessary by the CEO, CFO, and Director of Events and
Conferences.
Qualifications
* College degree with 3-years work experience in events,
registration management, and project coordination;
* Conference or event management that includes planning, cost
negotiations, logistical arrangements, and budgeting skills;
* Superior attention to detail, team-player, and problem solver with
excellent customer service skills;
* Excellent verbal and written communication skills;
* Able to interface effectively with all levels of management;
* Able to work independently and possess composure under pressure
and adaptability to change;
* Good writing, research, and communication skills;
* Highly organized and effective time management skills;
* Proficiency in use of the Internet and registration software
* Ability to establish priorities;
· Computer skills – knowledge of MS Word, Excel, MS Outlook, and
C-Vent;
Specific responsibilities
* Act as key point of contact for CCG's registration process;
* Oversee registration process onsite at conferences;
* Receive and process online, pre, and onsite registrations and
payments;
* Assist Director with coordination and execution of all events;
* Manage and train onsite temporary registration personnel
* Manages department meeting minutes;
* Attend department meetings;
* Key point of contact for registration process for all conferences
and events;
* Ability to travel for business, when necessary;
* Distribute and set-up on site signage, banners, and entrance units
* Manages the shipping and receiving of conference material
No phone calls please. Send cover letter and resume to:
Events and Conference Assistant/Registrar
Career Communications Group, Inc.
729 E. Pratt Street, 5th Floor
Baltimore, MD 21202
Or email to: rbullock@ccgmag.com
23. Employer and Campus Relations Coordinator; CAREER COMMUNICATIONS
GROUP, INC.; Baltimore, MD
Career Communications Group, Inc. (CCG), the longtime market leader in
promoting significant minority achievement in engineering, science, and
technology, seeks an Employer and Campus Relations Coordinator. This
individual reports to the Director of Events & Conferences and will
assist in developing the College Program and coordinating events &
conferences.
Responsibilities include acting as a key point of contact to all
colleges and universities; coordinating and executing the College
Program including events and logistics; promoting CCG on college
campuses and traveling when necessary; and other assignments deemed
necessary by the CEO, CFO, and Director of Events & Conferences.
Qualifications
* College degree with 3-years work experience in events, project
coordination, or marketing;
* Conference or event management that includes planning, cost
negotiations, logistical arrangements, and budgeting skills;
* Able to interface effectively with all levels of management;
* Able to work independently and well under pressure;
* Good writing, research and communication skills;
* Highly organized, detail-oriented and effective time management
skills;
* Ability to establish priorities;
· Computer skills – knowledge of MS Word, Excel and MS Outlook
Specific responsibilities
* Act as key point of contact for CCG at all colleges and
universities;
* Secure science and technology students to attend CCG conferences
and events;
* Ability to maintain, improve and expand college and university
prospective database;
* Develop program materials such as the Campus Coordinator package,
registration forms, transportation quotes, and lodging;
* Assemble campus coordinator list;
* Distribute program materials;
* Manage the process of receiving student registrations and
payments;
* Send confirmations to Campus Coordinators;
* Coordinate transportation and hotel sleeping room assignments for
students;
* Evaluate College Program effectiveness;
* Conduct post-event evaluations;
* Attend department meetings;
* Ability to travel for business, when necessary;
· Availability to work CCG events and conferences on some nights and
weekends;
Secondary responsibilities
* Develop Schedule of Events for College Program;
* Coordinate and execute events for College Program including
logistics;
No phone calls please. Send cover letter and resume to:
Employer and Campus Relations Coordinator
Career Communications Group, Inc.
729 E. Pratt Street, 5th Floor
Baltimore, MD 21202
Or email to:
rbullock@ccgmag.com
24. Corporate Meeting Planner; ConocoPhillips; Bartlesville, OK
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7277
25. National Sales Manager; Greater Houston Convention and Visitors
Bureau; Houston, TX
Duties and responsibilities include:
* Achieve specific convention booking and lead goals associated with
citywide (over 2000 peak rooms) and utilizing the George R. Brown
Convention Center) or the Reliant Center.
* Achieve department goals while operating within the approved
budget.
* Conduct sales calls (site visits, FAMs) with meeting planners
(Minimum five days each quarter in market)
* Prepare bids for clients, including coordinating the input of
hospitality community, hotels and local business leaders.
* Develop and make bid presentations to clients, boards of directors
and site committees
* Maintain and expand effective relationships and communications
with hotel sales, marketing and management personnel both locally and
nationally
* Maintain effective relationships and communicate with key
management personnel at the George R. Brown Convention Center and the
Reliant Center.
* Develop and enhance market relationships by visiting clients and
coordinating and attending specific industry trade shows.
* Participate in various Bureau functions to enhance industry
knowledge and relationships.
* Participate in and attend local industry organizations and
functions.
* Other duties and special projects as assigned by management.
Qualifications
Bachelor degree in business related studies and three years of
industry-related sales experience is required. (Will consider an
additional three years of industry-related sales experience in lieu of a
bachelor degree.)
* Excellent sales techniques and track record are required, as well
as effective interpersonal skills.
* Excellent written and oral communication, judgment and
decision-making skills are required.
* Candidate must possess the ability to make effective written and
oral presentations in a public setting.
* Candidate must be computer literate, with working knowledge of
Microsoft Word or similar word processing software.
Salary to commensurate with experience. Exempt Position.
Submit your resume to: Dolores Ramirez, Rm 100, Houston, TX 77002.
email: dramirez@ghcvb.org, fax: 713-222-5430
26. Production Assistant; S&D Productions, Inc.; Remote office
Want to work in an exciting industry for a fast growing company?
Corporate Meeting and Event planning company is seeking a highly
organized self starter with excellent communication skills to support
the A/V & Production Manager. We offer competitive compensation and
growth opportunities.
Formed in 1998, S&D Productions, Inc. is your full service event and
meeting planning company. Our talented staff prides itself on developing
successful and memorable events for our clients. We are dedicated to
providing exemplary customer service which is accomplished through the
efforts of a hard working team.
Responsibilities: Qualified applicants must be able to manage
deadlines, work independently, travel frequently, support the A/V &
Production Manager in the execution of meetings up to 1,500 people, and
demonstrate excellent written and verbal communications skills.
Required Qualifications: Remote office capability. Proven
proficiency in Microsoft Office applications (testing required). A
Bachelors degree is preferred.
Compensation: $35,000 – $45,000 (based on experience)
Please send resume and salary history to production@sndproductions.com.
No phone calls please. Salary history requirements must be included for
consideration.
27. Conference Coordinator; BBI International; Salida, CO
The Conference Coordinator's primary responsibility is the coordination
and management of conferences and events. This may include the logistics
of: tradeshow, registration, program development, marketing and
promotions, and special events.
Overview
* Coordinate a successful conference through: attention to detail,
responsiveness, customer service, teamwork, positive attitude,
relationships, knowledge, integrity, effectiveness, and accuracy.
* Assist Director to ensure that each conference meets the expected
ROI and recommended cash flow and expense/revenue improvements.
Specific Responsibilities
* Coordinate the site selection process and perform site visits as
needed.
* Review and sign contracts and proposals; provide feedback and
comment. Request review by Director of Conferences and Attorney.
* Coordinate and manage all pre-conference and on-site logistics
between hotel and client and/or BBI International.
* Coordinate and manage all the on-site needs of conference staff
(such as program, registration, production, promotions, etc)
* Lead and manage group meetings to ensure critical timelines and
logistics are being completed.
* Create and manage, along with Conference Director, the conference
budget.
* Work with Production Team to manage needs for convention center
and/or hotel.
* Work with Expo Team to manage the needs associated with the
tradeshow and its exhibitors.
* Work with Registration team to manage the needs associated with
pre-and on-site registration.
* Oversee promotional strategy with Promotions and Marketing team,
as well as assist in the completion of promotional materials.
* Assist Sponsorship Coordinator to develop Sponsorship Program,
review solicitation materials, and ensure the sponsor benefits are
arranged.
* Oversee logistics of all special events and transportation needs.
* Arrange and coordinate client/conference hospitality suites.
* Manage the food and beverage menu for each conference, and
oversight of all on-site food quality, amounts and beverage needs.
* Coordinate and provide a thorough post-event report to Conference
Division.
* Perform other responsibilities as assigned by Conferences Director
and/or Vice President.
* Some International travel may be required.
It is preferred that applicants have CMP Certification or equivalent
experience.
Email Cover Letter and Resume to HR@bbiinternational.com
If you have questions, before applying, call Ms. Miki Hodge, Conference
Director at 719-207-7050
28. Assistant Director, Meetings; American Academy of Physician
Assistants; Alexandria, VA
http://asi.careerhq.org/jobdetail.cfm?job=2951223
29. Manager, Exhibit & Sponsor Sales; American Composites Manufacturing
Association; Arlington, VA
http://asi.careerhq.org/jobdetail.cfm?job=2948849
30. President; Greater Toledo Convention & Visitors Bureau; Toledo, OH
The President is responsible for leading all aspects of the
organization, including strategy financial and operational management,
Board and community relations, and the overall promotion of the
successful sales and marketing of Lucas County, Greater Toledo and
Northwest Ohio as a destination for tourists and leisure travelers,
conventions and meetings and other group gatherings and events.
Qualifications: Fifteen years progressive responsibilty in a CVB,
chamber of commerce or other organization from within hospitality
industry; a tourist or large cultural attraction, with at least 5 yrs
focused on CVB activities.
Compensation: Commensurate with background and experience.
Contact: Joel Epstein
Waverly Partners, LLC
3434 Granite Circle
Toledo, OH 43617
419.715.5588 (fax)
GTCVB@waverly-partners.com
http://www.dotoledo.org
31. Convention Sales Manager; Oklahoma City Convention and Visitors
Bureau; Oklahoma City, OK
We are seeking a Convention Sales Manager to identify prospective leads
and prepare bid proposals for groups interested in meetings, conventions
and trade shows in Oklahoma City.
Successful candidate will have the following qualifications:
.B.S. degree in marketing, public relations, business or meeting
destination management preferred.
.3-5 years experience in group sales. Prior CVB experience is preferred.
.Strong written / verbal communication skills.
.Self-starter with ability to set and achieve sales goals.
.Reliable transportation and valid driver's license.
.Must be willing to travel.
Compensation: We offer competitive compensation and benefit package.
Contact:
Karen Springer
Greater Oklahoma City Chamber
123 Park Avenue
Oklahoma City, OK 73102
4052978900 (phone)
4052978986 (fax)
kspringer@okcchamber.com
http://www.okcchamber.com
32. Public Relations Manager; RMCVB; Richmond, VA
The Richmond Metropolitan CVB is seeking candidate to promote Richmond
Region as tourism and convention destination through media outreach.
Develop strategic public relations plans to address specific destination
marketing objectives, issues press releases, organizes press trips for
travel writers, maintains media section of DMO Web site, and plans news
conferences to maximize media exposure. Job description at
http://visit.richmond.com/localpartners/jobs.aspx. Apply by August 15.
Qualifications: Four year degree in public relations, journalism,
marketing or communications. Five years experience in travel and tourism
or public relations.
Compensation: $44,480 – $66,720 Salary Range
Contact:
Michelle Lovatt
RMCVB
401 North 3rd Street
Richmond, VA 23219
804-783-7401 (phone)
804-780-2577 (fax)
mlovatt@richmondva.org
http://visit.richmond.com
33. Regional Sales Manager-Chicago; Baltimore Area Convention & Visitors
Association; Chicago, IL
Qualified candidates must be motivated to solicit meeting and convention
business. An excellent pportunity for an enthusiastic, positive team
player with a minimum of 3 years experience with convention and visitors
bureaus, hotels or convention centers who lives in Chicago. Substantial
knowledge/awareness of convention bureaus is essential. Candidates will
attend local and out of town industry tradeshows and represent BACVA in
community functions and networking opportunities. Must be able to handle
multiple tasks, have strong verbal and written communication skills.
Forward cover letter including salary requirement and resume' to
resumes@baltimore.org. EOE
Compensation: $75-$80k/year
Contact:
Tara Valenza
BACVA
100 Light St
12th Floor
Baltimore, MD 21202
410-659-7300 (phone)
410-727-2308 (fax)
resumes@baltimore.org
http://www.baltimore.org
34. Vice-President Convention Sales; Tyler Convention and Visitors
Bureau; Tyler, TX
Responsibilities: To market Tyler as a convention and meeting
destination while contacting various individuals, groups and
organizations on a local, state and national level. To service such
groups while they are visiting the Tyler area
Qualifications: Senior experienced professional with proven sales,
marketing and management skills. Excellent communication and proven
consensus building skills. Bachelor Degree. Five to ten years of related
experience.
Compensation: Compensation commensurate with experience. Comprehensive
benefits package.
Contact:
Henry Bell
Tyler Convention and Visitors Bureau
P. O. Box 390
Tyler, Tx 75710
903-592-1018 (phone)
903-592-1661 (alt. phone)
903-593-2746 (fax)
hbell@tylertexas.com
http://www.tylertexas.com
35. Sales Manager-Corporate Market (primary); DuPage Convention &
Visitors Bureau; Oak Brook, IL
Responsibilities: Past experience in this market* Develop leads
through personal contact, telemarketing, industry functions*Proven track
record in relationship building, finding the business, using selling
skills to close*Accountable for marketing plan;goals*Involved in all
member and industry events.
Qualifications: Candidate: detailed*aggressive* sales
trained*resourceful*good work ethic*ownership to market. Some overnight
travel-some weekends-regional calls/tradeshow & local evening
events-average two times a month is required. At least two years hotel
sales or CVB sales experience is required.
Compensation: Competitive salary and comprehensive benefits package,
with health, dental and 401(k).
Contact:
Lisa Landers
DuPage CVB
915 Harger Road
Suite 240
Oak Brook, IL 60523
630.575.8070 (phone)
sales@discoverdupage.com
http://www.discoverdupage.com
36. Director of Reservation Sales; MARRIOTT INTERNATIONAL; Washington,
DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26792426&jobSummaryIndex=5&agentID=
37. SrMgr-eCommerce; MARRIOTT INTERNATIONAL; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26792376&jobSummaryIndex=6&agentID=
38. Director of CFRST Culinary Sustainability; MARRIOTT INTERNATIONAL;
Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26792361&jobSummaryIndex=8&agentID=
39. Revenue Manager; MARRIOTT INTERNATIONAL; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26792366&jobSummaryIndex=9&agentID=
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