Hospitality and Event Planning Network (HEPN) for 1 September 2008

Hospitality and Event Planning Network (HEPN) for 1 September 2008

Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to

sonjahepn@comcast.net and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.

Issues from November 27, 2006 onward are also posted at

http://sonjahepn.livejournal.com/.

This network thrives on sharing. Invite your friends! Anyone can sign up

by sending a blank e-mail to hepn-subscribe@topica.com.

Neither Topica nor I rents, sells, or gives out your information on this

list.

This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Assistant Manager, Exhibitor Services & Operations; National

Restaurant Association; Chicago, IL

2. Trade Show Manager; National Restaurant Association; Chicago, IL

3. Events Registration and Database Manager; Charles Schwab & Co., Inc.

; San Francisco, CA

4. Planner-Meetings and Groups; American Express; Irvine, CA

5. Senior Events Manager; Nuclear Energy Institute; Washington, DC

6. Registration Coordinator; Lumbermens Merchandising Corporation;

Wayne, PA

7. Meeting Manager; SourceMedia; New York, NY

8. Senior Catering Sales Executive; MARRIOTT INTERNATIONAL; Washington,

DC

9. Mgr-Restaurant; MARRIOTT INTERNATIONAL; Washington, DC

10. Manager, Exhibits (Part-Time); National Association of Elementary

School Principals; Alexandria, VA

11. Meetings and Database Coordinator; American Orthopaedic Association;

Rosemont, IL

12. Assistant Manager, Exhibitor Services & Operations; National

Restaurant Association; Chicago, IL

13. Regional Meetings Coordinator; Council On State Taxation;

Washington, DC

14. Events Assistant; MacDowell Colony; New York, NY

15. Corporate Events Coordinator; Piper Jaffray & Co.; Minneapolis, MN

16. Associate Director, Meetings and Convention Services; AWHONN;

Washington, DC

17. Account Executive (Sales Manager); Lone Star Park at Grand Prairie;

Grand Prairie, TX

18. Sales Account Executive; CORT Event Furnishings; Westchester, NY

19. Conference Support and A / V Assistant; Institute for Defense

Analyses; Alexandria, VA

20. CME / CE Coordinator; American College of Cardiology; Washington, DC

21. Exposition Specialist; American College of Cardiology; Washington,

DC

22. Sr Catering Sales Exec (NE); MARRIOTT INTERNATIONAL; Washington, DC

23. Director of Catering Sales; MARRIOTT INTERNATIONAL; Washington, DC

24. CONFERENCE/MEETING PLANNER; National Assoc. of Public Hospitals;

Washington, DC

25. Assistant Front Office Manager; Radisson Hotel – Reagan National

Airport; Arlington, VA

26. Mgr-Full Service Communications; MARRIOTT INTERNATIONAL; Bethesda,

MD

27. Director, CFRST Culinary Sustainability; MARRIOTT INTERNATIONAL;

Bethesda, MD

28. Senior Designer for Interactive and Print; MARRIOTT INTERNATIONAL;

Bethesda, MD

29. Director, Brand Compliance Operations; Choice Hotels International;

Silver Spring, MD

30. Manager, Internet Applications Support; Choice Hotels International;

Phoenix, AZ

31. Manager, Travel Industry Market-Agent; Choice Hotels International;

Silver Spring, MD

32. Dir-Association Accounts; MARRIOTT INTERNATIONAL; Bethesda, MD

33. Event Planner / AA; Barrack Association Management, Inc.; Sterling,

VA

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to

sonjahepn@comcast.net. One SSP will be included each week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to sonjahepn@comcast.net for inclusion in the

next newsletter.

*****************

1. Assistant Manager, Exhibitor Services & Operations; National

Restaurant Association; Chicago, IL

The National Restaurant Association has a position available in their

convention office providing professional expertise and support for the

exhibitor services and operations effort for the annual trade show.

Responsibilities include but are not limited to, management and

servicing of exhibitors; planning, production and management of on-site

specialty areas; production of exhibitor service kit, newsletters and

other exhibit materials; conduct exhibit space assignments; production

and management of on-site show operations office. The ideal candidate

has a minimum of five years progressive trade show operations and

customer service experience; detail oriented and highly organized with

proven project management skills. Bachelor's degree preferred or

equivalent work experience. Please forward your cover letter, resume

and salary requirements to National Restaurant Association, HR/ESO, 150

N. Michigan Ave., #2000, Chicago, IL, 60601, or email

jobs@restaurant.org

2. Trade Show Manager; National Restaurant Association; Chicago, IL

The National Restaurant Association has an immediate opening in a newly

created position to lead and manage the International, Wine, Spirits and

Beer Event in their Chicago office. The Trade Show Manager is

accountable for day-to-day trade show operations, results and execution

of annual plan. Primary responsibilities include developing and

implementing operational aspects of event; executing exhibitor contract

processing; overseeing promotional material/communication pieces;

managing attendee & exhibitor databases; customer service. The ideal

candidate should possess a minimum of eight years trade show management

experience; ability to translate strategic direction into action; be

highly organized and ability to multi-task; skills in supervision,

customer service and sales; and work independently but function as part

of a larger show team. Direct resume to National Restaurant Association,

HR/TSM, 150 N Michigan Ave, Suite 2000, Chicago, IL 60601 or email to

jobs@restaurant.org

3. Events Registration and Database Manager; Charles Schwab & Co., Inc.

; San Francisco, CA

Schwab's purpose is to help everyone become financially fit. Over the

last thirty years, Schwab has grown from a brokerage house into one of

the nation's leading financial institutions.

Group Overview: The Charles Schwab Event & Production Services group is

responsible for designing and executing both internal and client events

that support the strategic direction of the firm. With a portfolio of

over 400 events a year, the events team reaches a broad audience and

delivers exceptional experiences to both employees and clients.

Description: The Events Registration & Database Manager position will

be responsible for managing our events registration data including list

management, internal events registration support for the Event &

Production team, non-technical project management, and events

registration software development and enhancement. A strong events

registration experience and data management skills are must.

Responsibilities:

* § Manages the delivery of invitation lists by understanding

specific criteria and pulling the data from the data warehouse

* § Produces reports that combine data from different sources to

provide insight into event attendance – both pre and post event

* § Oversees the event registration needs of the team and provide

event and data management support

* § Serves as primary interface with 3rd party event companies to

communicate and design quality event registration tools

* § Represents the needs of the events group within the framework of

Schwab's technology infrastructure

* § Additional duties as assigned

Qualifications:

* § 3-5 proven years of database management and project management

experience including data analysis

* § Knowledge of event registration systems

* § Bachelor's degree required

* § Strong customer service focus

* § Detail-oriented with emphasis on quality control

* § Excellent communication & interpersonal skills

* § Able to quickly solve problems and multi-task

* § Understanding of technology infrastructures

Technical Requirements:

* § MS Access

* § HTML

* § MS Office Tools – must demonstrate strong excel

Key Factors for Success:

* § Understanding of concepts related to data management and data

analysis

* § Proactive in solving problems and being a team player

* § Attention to deadline and details

* § Strong sense of responsibility and project ownership and ability

to consistently deliver quality work

To apply, please visit www.aboutschwab.com/careers

Please reference Job ID: W66z006 in your keyword search.

4. Planner-Meetings and Groups; American Express; Irvine, CA

When you represent a name like American Express, you have an immediate

professional advantage … respect.

Responsibilities

* Contract and negotiate with vendors – DMC relations.

* Create and design Food & Beverage functions – understanding

guarantees and limitations.

* Planning the logistics of the meeting – from meeting room setup to

coordinating 100 breakouts.

* Manage rooming lists and arrival/departures list – QC-ing these

reports daily

* Understand Attrition Guidelines and Cancellation Penalties – as

they pertain to a hotel contract.

* Being able to pickup and work with all interactive tools used by

Corporate Meeting Solutions.

* Manage multiple meetings simultaneously.

* Handle all types of programs – with varying degrees of importance.

* Handling meetings ranging from 10 people to 3000 or more.

* Coordinate with the air team to produce seamless operations

between air and land.

* Compile and reconcile the final bill.

* Being able to close out the account to (at least) the amount of

profit that was originally estimated.

* Have a good handle on estimated profit for each meeting -

consistently updating the numbers.

* Meeting all deliverables, both external and internal.

* Adhering to all internal American Express and Corporate Meeting

Solutions policies as well as all compliance issues.

Required Qualifications

* College degree is preferred in hospitality, marketing or a related

field.

* Minimum of 5 years of past meeting planning skills are required.

* CMP certification is required.

* Ideal candidate should be thoroughly familiar with travel and

hospitality industries.

* Must be proficient in Microsoft software and literate with other

computer applications.

* Ability to work within budgetary parameters, meeting critical

deadlines, and handle multiple projects simultaneously.

* Excellent communication skills, written, oral and interpersonal

are essential.

* Needs to be able to work with the corporate client to develop

programs, including destination selection, site inspections,

negotiations, costing and onsite management through final billing.

* Candidate should be flexible and able to work under pressure.

* Detailed oriented.

* Comfortable working both independently and as part of a team.

* Estimated travel – approximately 20% .

We offer top compensation and exciting benefits including

medical/dental/vision plans, 401(k) and much more!

To join our winning team, please visit

www.americanexpress.com/traveljobs and enter 106849 in the keyword

field.

American Express is an equal opportunity employer.

5. Senior Events Manager; Nuclear Energy Institute; Washington, DC

National nuclear energy policy organization seeks a creative and skilled

manager to provide overall management in the planning and implementing

of domestic and international conferences, seminars, workshops and other

special events pertinent to NEI's mission. Incumbent along with team

will manage and coordinate approximately 60 events each year, will also

develop budgets, negotiate contracts to minimize potential fees for

attrition and cancellation and develop strategies to increase

attendance. Will also manage all pre-event interactions with the hotel

and provide on-site hotel meeting leadership and conduct on-site

inspections of hotels and conference centers. The ideal candidate will

oversee and provide timeline for managing all aspects of the meeting and

meet specific deadlines. Provide supervision on-site, to NEI support

staff and hired local support staff. College degree preferred; CMP

designation preferred. Minimum of five years of conference management

experience (fee-based). Knowledge of iMIS conference registration

package strongly preferred. Traveling required at 30% to 40% a year.

Ability to develop and manage budgets; firm knowledge of hotel contract

negotiation, financial, and marketing background. NEI offers an

excellent compensation and benefits package, including savings and

pension plans.

Send resume along with salary requirement to Nuclear Energy Institute,

Attn: HR, Director, 1776 I Street, NW Ste. 400, Washington, DC 20006

or email to resumes@nei.org.

6. Registration Coordinator; Lumbermens Merchandising Corporation;

Wayne, PA

Duties:

* Act as key point of contact for LMC's registration process for all

meetings and events

* Maintain meeting database including participant profiles, hotel

information, registration information and seminar/activity selections

for all attendees of LMC meetings

* Manage hotel room blocks, monitor pickup and oversold situations,

and secure additional overflow rooms as needed,

* Minimize the risk of attrition penalties

* Electronically submit group-housing data to hotel and request

hotel room report including confirmation numbers. Review list for

accuracy and coordinate with hotel regarding errors and omissions.

Continually update hotel(s) with all name, date and room type changes to

ensure accuracy of attendee hotel arrangements

* Maintain exhibitor database including exhibitor profile, list of

approved meetings and exhibitor booth commitments for Annual and Forest

Products Meetings

* Prepare financial database to track booth and sponsorship income

from exhibitors

* Direct on-site registration team members and temporary staff

regarding duties, including policy and procedures for meeting,

registration process, daily schedule and break times. Provide on-site

assistance during meetings

* Review vendor invoices for accuracy, resolve disputed

charges/errors and prepare invoices for approval

* Direct Meetings Assistant in execution of the following duties:

management of meeting supplies (badge stock, badge covers, lanyards);

mailing of all meeting acknowledgment letters; packing and shipping of

all meeting materials according to packing checklist; photocopying and

filing of all booth contracts and other duties as required

* Work with Technology Department and software vendors on

improvements and upgrades of meeting registration software

* When required, provide back-up to LMC's Meeting Planner in the

preparation of event guides for hotels and convention centers including

room set up, catering and audio visual needs

Education/Skill Requirements:

* Bachelors degree required

* Proficiency in Microsoft Office including Word, Excel; database

knowledge;ability to import and export data

* Minimum 2-3 years experience in meeting planning, trade shows,

meeting registration or related field

* Experience with meeting registration systems a plus

* Dedication to customer service

* Highly motivated, self-starter who can work independently

* Ability to adhere to deadlines, handle stressful situations with

composure and adapt to constant changes

* Ability to work in a fast-paced environment and handle numerous

projects simultaneously

* Excellent communication, interpersonal and organizational skills

* Flexibility to travel (sometimes on weekends) and work extended

hours

* Ability to work in a team environment

Please submit resume with cover letter outlining your interest and

specific qualifications for this position to:

Corporate Meetings & Travel

Lumbermens Merchandising Corporation

E-mail: kbutcosk@lumbermen.com

Fax: 610-263-0606

7. Meeting Manager; SourceMedia; New York, NY

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7337

8. Senior Catering Sales Executive; MARRIOTT INTERNATIONAL; Washington,

DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26930496&jobSummaryIndex=64&agentID=

9. Mgr-Restaurant; MARRIOTT INTERNATIONAL; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26930501&jobSummaryIndex=65&agentID=

10. Manager, Exhibits (Part-Time); National Association of Elementary

School Principals; Alexandria, VA

The National Association of Elementary School Principals, located in

Alexandria, Virginia, is a National organization providing support to

elementary and middle level principals and other education leaders in

their commitment to all children. Over 30,000 members of NAESP provide

administrative and instructional leadership for public and private

elementary and middle schools throughout the United States, Canada and

overseas.

NAESP has an immediate opening to manage the Annual Exposition. The

Exhibits Manager is accountable for day-to-day exhibit/trade show

operations. Primary responsibilities include exhibit booth and

sponsorship sales. You will have comprehensive responsibility for full

on-site exposition management, and implementing operational aspects of

event. Executing exhibitor contract processing; overseeing promotional

material/communication pieces; managing attendee & exhibitor databases;

customer service. The ideal candidate should possess a minimum of five+

years of trade show management experience; ability to translate

strategic direction into action; be highly organized and ability to

multi-task; skills in supervision, customer service and sales; and work

independently but function as part of a larger show team. Direct resume

to National Association of Elementary School Principals, HR/NAESP, 1615

Duke Street, Alexandria, VA 22314 or email hr@naesp.org

Web site: http://www.naesp.org/

Contact: Deborah Young

Phone: 703-518-6296

Fax: 703-549-5568

hr@naesp.org

11. Meetings and Database Coordinator; American Orthopaedic Association;

Rosemont, IL

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4716331

12. Assistant Manager, Exhibitor Services & Operations; National

Restaurant Association; Chicago, IL

The National Restaurant Association has a position available in their

convention office providing professional expertise and support for the

exhibitor services and operations effort for the annual trade show.

Responsibilities include but are not limited to, management and

servicing of exhibitors; planning, production and management of on-site

specialty areas; production of exhibitor service kit, newsletters and

other exhibit materials; conduct exhibit space assignments; production

and management of on-site show operations office. The ideal candidate

has a minimum of five years progressive trade show operations and

customer service experience; detail oriented and highly organized with

proven project management skills. Bachelor's degree preferred or

equivalent work experience. Please forward your cover letter, resume

and salary requirements to National Restaurant Association, HR/ESO, 150

N. Michigan Ave., #2000, Chicago, IL, 60601, or email

jobs@restaurant.org

13. Regional Meetings Coordinator; Council On State Taxation;

Washington, DC

National Association seeks Regional Meetings Coordinator to assist in

the planning and marketing of conferences around the U.S. and provide

onsite management of those conferences. Must have exceptional

communication and interpersonal skills; ability to juggle multiple

projects; and be team-oriented yet able to work independently. Prefer

2-5 years experience in meetings planning or similar role. Competitive

salary and benefits. Email resume and cover letter with salary history

to: jobs@statetax.org.

**** From Ned Lundquist ****

14. Events Assistant; MacDowell Colony; New York, NY

http://foundationcenter.org/pnd/jobs/job_item.jhtml?id=225300050

*************

15. Corporate Events Coordinator; Piper Jaffray & Co.; Minneapolis, MN

We are currently seeking a Corporate Events Coordinator to assist in

corporate events and activities, including corporate meetings,

conferences, client dinners, and sponsorships. Assist in all activities

related to coordination and support of the meeting and events

department. Assist with other Piper Jaffray corporate and public affairs

programs as needed to include the events and activities involving

corporate affairs and the Piper Jaffray Foundation, corporate giving and

employee programs.

Responsibilities:

Meeting and Event Activities

* Meeting logistics, collateral materials and on site coordination

in support of the Meeting and Events Manager to include conferences,

corporate meetings, client dinners and other company events.

* Support of event and conference client registration system;

database management and administration of invitation process and

follow-up.

* Coordinate event site reviews, budget forecasts, cost data, and

ongoing evaluation and reporting of events.

* Work with business partners and department management to keep open

dialogues on event planning and implementation timeline and tasks

throughout the event planning cycle.

* Coordinate sponsorship events as assigned, providing expertise on

marketing collateral development, leveraging and event logistics

Corporate Affairs Activities

* Support various corporate affairs programs and activities to

include internal and external stakeholder projects and events that

impact our employee base or the broader community, i.e. community & non

profit events, public affairs meetings, sponsorships, and employee

volunteer programs.

* Work with Marketing, Public Relations and other appropriate groups

to coordinate and leverage programs and activities

Requirements:

* Bachelors degree.

* 1-3 years in corporate/community affairs and event/meeting

management, including strategic event planning and execution.

* Experience working with middle-senior level management.

* Excellent verbal and written communication skills.

* Excellent interpersonal skills and ability to interface

effectively with a wide range of people.

* Proven ability to exercise good judgment and make sound decisions.

* Strong organizational skills.

* Ability to work independently and with little supervision.

* Some weekend/evening availability for special events.

* Ability to travel about 10-25% of the time.

* Proficient with Microsoft Office, Excel and PowerPoint

* Familiarity with the financial services industry preferred

Qualified candidates please apply to www.piperjaffray.com, requisition

number 4232.

16. Associate Director, Meetings and Convention Services; AWHONN;

Washington, DC

Innovative, dynamic professional nursing membership association is

seeking experienced individual to oversee the entire meeting function

for association. Individual will direct and manage the meeting related

activities for local and national meetings, work closely with volunteer

committees, staff and suppliers, negotiate contracts for hotels, meeting

space, speakers, audio visual, registration and other third party

suppliers.

Responsible for logistical planning and onsite meeting management which

includes multiple educational tracks, multiple speakers, spouse

programs, exhibits, off-site programs and numerous ancillary meetings.

Also will participate in the development of the program content and

coordinate the management of the convention program content. Incumbent

will also develop and manage convention budget and track and reconcile

all expenses. Individual will supervise meetings department staff.

Candidate must have Bachelor's degree or equivalent with at least 5

years experience as a team leader or supervisor and with at least 10+

years related professional experience with experience in all aspects

including budgeting, contract negotiations, site selection, catering,

meeting room setups, outside meeting suppliers and special events.

Individual should possess excellent interpersonal skills as well as the

ability to clearly and effectively communicate both verbally and

written.

Demonstrated ability to negotiate terms and conditions with vendors and

demonstrated ability to facilitate relationships and work successfully

with other organizational units. Must be strategic thinker and possess

ability to develop standardized operating procedures and give clear

directions. Demonstrated ability to remain flexible, compromise, manage

multiple priorities and stay highly organized; influence others; work

well under pressure; meet deadlines and priorities and coordinate

workflow of others a must.

We offer a great competitive and benefit package. Please submit resume

indicating salary requirement and job title to the Manager, Human

Resources, AWHONN, 2000 L Street, NW, Suite 740, Washington, DC 20036.

Fax to 202-728-1864, or recruitment@awhonn.org

17. Account Executive (Sales Manager); Lone Star Park at Grand Prairie;

Grand Prairie, TX

Outgoing and friendly individual looking for a great sales opportunity

in a professional environment. This is Group Sales Account Executive

position supporting Lone Star Park at Grand Prairie.

This position will appeal to someone who takes pride in developing

business; likes to identify new clients and build relationships; enjoys

selling and has a high level of focus on service and someone who would

appreciates a challenge.

POSITION SUMMARY:

* Experience selling to a variety of market segments with a heavy focus

on corporate markets.

* Booking of definite and tentative business to meet and exceed group

revenue budget.

* Catering experience. Complete understanding of Catering and logistics.

* Has a thorough knowledge and understanding of sales techniques and

special events.

* Aggressively pursues new accounts on a weekly basis with the use of

cold calling, outside sales calls, e-mail blasts, and other

communication processes.

* Maintain a sales level necessary to reach monthly, quarterly and

year-end individual goals.

* Actively participate in industry related organizations.

* Sends correspondence to follow up on sales activities on a regular

basis.

* Develops creative proposals, and sends out proposals and contracts on

a timely basis.

* Maintains long-term business relationships and has consistent

communication with existing clients producing repeat business.

* Maintains his/her territory of corporate key accounts.

* Work with the Director of Sales when seeking authorization for special

rates, concessions and discounts.

* Become thoroughly familiar with the Park and it's large indoor and

outdoor space to create special events to prospective clients.

* Arrange and conduct site visits for decision-making personnel, as well

as “off site” visits to offices of contacts of assigned accounts.

* Maintains the appropriate utilization of our history system.

* Prepare weekly activity report for the Director of Sales.

* Participates in weekly sales meeting.

* Performs additional duties as outlined by the Director of Sales.

* Subscribes to professional and ethical behavior in dealings with

clients and fellow staff members.

* Maintain open communication with the Sales and Catering Team, in an

effort to better service the client and maintain consistency in the

Park's management policy and service philosophy.

Job Requirements:

* College degree or equivalent experience/training.

* At least one two years of sales experience in the hospitality

industry.

* Clear and concise written and verbal communication skills.

* Excellent phone sales and listening skills.

* Strong organizational and time management skills.

* Ability to operate a computer.

* Ability to effectively communicate in the English language.

* Must be a citizen of this country or possess a valid working

permit.

* Local candidates please apply.

* Salary based on experience

Send you resume and salary interest to:donf@lonestarpark.com

18. Sales Account Executive; CORT Event Furnishings; Westchester, NY

http://careers.ises.com/c/job.cfm?site_id=553&jb=4502839

19. Conference Support and A / V Assistant; Institute for Defense

Analyses; Alexandria, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26967216&jobSummaryIndex=3&agentID=

20. CME / CE Coordinator; American College of Cardiology; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26985751&jobSummaryIndex=72&agentID=

21. Exposition Specialist; American College of Cardiology; Washington,

DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26985731&jobSummaryIndex=73&agentID=

22. Sr Catering Sales Exec (NE); MARRIOTT INTERNATIONAL; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26977671&jobSummaryIndex=137&agentID=

23. Director of Catering Sales; MARRIOTT INTERNATIONAL; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26977651&jobSummaryIndex=138&agentID=

24. CONFERENCE/MEETING PLANNER; National Assoc. of Public Hospitals;

Washington, DC

ABOUT NAPH

The National Association of Public Hospitals and Health Systems

(NAPH) represents over 100 metropolitan hospitals and health systems

that fulfill a safety net mission of providing high volumes of care to

low income individuals. Since its inception in 1980, NAPH has

cultivated a strong presence on Capitol Hill, with the executive branch,

and in many state capitols. NAPH advocates on behalf of its members on

such issues as Medicaid, Medicare, and access to health care services

for vulnerable populations. The National Public Health and Hospital

Institute (NPHHI), NAPH's research arm, conducts research and education

related to the concerns of NAPH and its members. For more information,

visit our website at www.naph.org.

ABOUT THE POSITION:

The meeting planner provides logistical, administrative and financial

management for NAPH meetings. Assists in the promotion and execution of

educational programs including conference calls, webinars, and specialty

training programs for NAPH members. The position also assists with

technical assistance calls, marketing and communication.

KEY RESPONSIBILITIES:

* Collaborate with NAPH staff to develop and implement yearly

meeting schedules and timelines in conjunction with overall association

goals.

* Collaborate with NAPH staff to structure and implement logistics

for meetings and educational programs.

* Provide routine communication to staff regarding the overall

structure for meetings, annual conference and educational programs.

* Communicate meeting travel guidelines and logistics with staff and

members.

* Assist with establishing and managing budgets for meetings and

educational programs in conjunction with the financial department.

* Collect and account for all revenues generated through meetings

and conferences, in accordance with NAPH controller's policies and

procedures.

* Negotiate, execute and administer hotel contract terms and present

to controller for approval.

* Collaborate with NAPH staff to ensure that speakers are invited,

tracked, confirmed and prepared to address the meeting/conference

audience. Ensure that BIOs, electronic presentations and speaker

information are formatted and complete.

* Coordinate the collection and production of printed materials and

publications for meetings and educational programs (poster displays,

programs, onsite publication displays etc., with relevant departments.

Approve print quantities and assist with overall print quality review.

* Create and utilize effective evaluation tools for meetings and

educational programs.

* Maintain and supervise registration process for all meetings and

educational programs.

* Maintain overall maintenance of the conference web site.

* Identify new methods for convening members and disseminating

information that are alternatives to traditional meetings and

conferences.

* Coordinate and update information to meet specific continuing

education unit criteria.

MINIMUM KNOWLEDGE, PERSONAL SKILLS, AND ABILITIES:

* Ability to plan and direct multiple programs and activities;

analyze and resolve problems.

* Demonstrates positive customer service attitude and able to foster

a cooperative work environment as a team player.

* Excellent attention to detail and proofreading, quality control,

and strong organizational skills.

* excellent verbal and written communication skills.

* Displays strong interpersonal skill and ability to work

effectively with a wide range of constituencies and diverse population.

* Supervision of part-time support staff; typically this includes

some training, work allocation and oversight, and input to performance

evaluation.

MINIMUM EDUCATION, EXPERIENCE and COMPUTER SKILLS:

* Bachelor's degree and/or certification in meeting planning (CMP)

with relevant experience.

* 3-5 years meeting planning experience including: Contract

negotiation; records maintenance; knowledge of marketing strategies and

processes; and related budget planning.

* Skilled in developing and implementing conference planning

procedures and new strategies.

Computer/Technical Skills

* Demonstrated high degree of proficiency with Microsoft Office

suite, especially Excel.

* Relevant experience with database management software (iMIS

preferred).

* Experience with Magnet Mail survey tools a plus.

* Web site management in conjunction with systems administrator.

* Aptitude to quickly learn computer and internet applications and

become proficient in their use.

* Keyboarding: Min. 45 wpm, accurate.

ESSENTIAL CHARACTERISTICS:

* Demonstrate overall project management abilities and provide

effective internal communications to appropriate team members.

* Initiate programs/ideas to improve overall NAPH and/or department

goals.

* Demonstrate good judgment on behalf of members and NAPH.

* Gain appropriate level of respect by other employees of NAPH.

SALARY/BENEFITS

Position title and salary are commensurate with experience and includes

a generous benefits package. NAPH is an equal employment opportunity

employer and values diversity in its workforce. See www.naph.org

(under “About NAPH”, “Jobs @ NAPH” for Summary of Benefits).

Send resume and cover letter via email, in MS Word or PDF format, with

subject identified as “Meeting Planner” to jobs@naph.org ax

#202-585-0567, or mail to: NAPH, Attn: Meeting Planner Position, 1301

Pennsylvania Avenue, NW, Suite 950, Washington, DC 20004. EOE

25. Assistant Front Office Manager; Radisson Hotel – Reagan National

Airport; Arlington, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26996566&jobSummaryIndex=0&agentID=

26. Mgr-Full Service Communications; MARRIOTT INTERNATIONAL; Bethesda,

MD

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26977701&jobSummaryIndex=10&agentID=

27. Director, CFRST Culinary Sustainability; MARRIOTT INTERNATIONAL;

Bethesda, MD

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26977631&jobSummaryIndex=11&agentID=

28. Senior Designer for Interactive and Print; MARRIOTT INTERNATIONAL;

Bethesda, MD

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26977606&jobSummaryIndex=12&agentID=

29. Director, Brand Compliance Operations; Choice Hotels International;

Silver Spring, MD

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26965276&jobSummaryIndex=13&agentID=

30. Manager, Internet Applications Support; Choice Hotels International;

Phoenix, AZ

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26965251&jobSummaryIndex=14&agentID=

31. Manager, Travel Industry Market-Agent; Choice Hotels International;

Silver Spring, MD

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26965221&jobSummaryIndex=15&agentID=

32. Dir-Association Accounts; MARRIOTT INTERNATIONAL; Bethesda, MD

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26977636&jobSummaryIndex=16&agentID=

33. Event Planner / AA; Barrack Association Management, Inc.; Sterling,

VA

http://asi.careerhq.org/jobdetail.cfm?job=2970326

********************************

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Arlington, VA

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