Hospitality and Event Planning Network (HEPN) for 29 December 2008

Hospitality and Event Planning Network (HEPN) for 29 December 2008

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Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

Issues from November 27, 2006 onward are also posted at

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Neither Topica nor I rents, sells, or gives out your information on this


This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Assistant Convention Center Director; City of Phoenix, AZ; Phoenix,


2. International Editor; Meeting Professionals International; Dallas, TX

3. Part-Time Program Manager; BCD Meetings & Incentives; Santa Clara, CA

4. Manager, Meeting Sales; American Society of Travel Agents;

Alexandria, VA

5. Director of Membership and Meetings; National Trade Association;

Alexandria, VA

6. Conference Assistant; Hachero-Hill, Inc.; Reston, VA

7. Manager, Meetings and Conferences; American Political Science

Association; Washington, DC

8. Assistant Controller / Accounting Manager; HILTON SILVER SPRING;

Silver Spring, MD

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to One SSP will be included each


************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to for inclusion in the

next newsletter.


1. Assistant Convention Center Director; City of Phoenix, AZ; Phoenix,


2. International Editor; Meeting Professionals International; Dallas, TX

Meeting Professionals International (MPI), the meetings and events

industry's largest and most vibrant global community, helps our members

thrive by providing human connections to knowledge and ideas,

relationships, and marketplaces. Total MPI membership is comprised of

more than 24,000 members belonging to 70 chapters and clubs worldwide.

MPI is seeking an experienced editor to be based in Dallas, Texas, with

the possibility of being relocated to our European office in Luxembourg,

who will organize content for MPI's bi-monthly European feature magazine

subsidiary of its flagship monthly publication, One+. The successful

candidate will have proven experience editing for a magazine or other

literary group or will have a background in journalism and will be

prepared to guide writers on sourcing, interviewing, writing, accuracy

and clarity. We need someone who has extensive knowledge of European

customs, ideally a current or former EMEA (Europe, Middle East, and

Africa) region resident living in the United States. The person would

ideally be able to speak multiple languages including English and can

communicate clearly across EMEA borders having knowledge of European

business language and regional customs. The ideal candidate will also

have either worked or have extensive knowledge of the meeting and event

industry. Travel for this position could be up to 25% annually going to

EMEA regional conferences and other trade events.

Joining a team of nine One+ staff members, the international editor will

be expected to gather content from sources in Europe, the Middle East

and Africa, and to work directly with freelance writers and

photographers in the EMEA region as well as editors at MPI headquarters

in Dallas, Texas. The international editor will serve as the lead editor

in the gathering, organizing and editing of content for One+ EMEA

magazine working directly with the editor-in-chief and managing editor

on delivery of edited content for design and distribution in One+ EMEA

and for use on the One+ EMEA homepage. The international editor will

also play a significant role in creating and increasing the amount of

Web content on the One+ EMEA homepage and in the planning for future

online and print content. The International Editor will report directly

to the managing editor.


* Extensive knowledge of European cultures (ideally through personal

experience) is essential

* Fluency in English is essential and fluency in other regional

languages is ideal

* Experience in or knowledge of the meeting and events industry is


* 3-5 years as an editor and a bachelor's degree in journalism or


* The ideal candidate is able to balance multiple projects at once, has

excellent time management skills, can communicate well face to face as

well as via phone and email, is willing and able to often work

non-traditional hours to coordinate with EMEA contacts, is working or

has worked in the meeting and events industry and has established

contacts in the EMEA region

* Experience in Web-based journalism is a plus

Email your resume and cover letter to with

“International Editor” as the subject. Please include your salary

requirements. Resumes without salary requirements will not be

considered. No phone calls please. If you meet the requirements and are

selected for an interview, we will contact you via phone or email.

Thank you for your interest in Meeting Professionals International.

Please visit us at to learn more about our organization.

3. Part-Time Program Manager; BCD Meetings & Incentives; Santa Clara, CA

Are you looking for a new and exciting opportunity with a company that

works hard, but knows how to have fun, too? You'll find that we have a

distinctly different company culture.

BCD Meetings & Incentives is rapidly becoming one of the leading global

providers of meetings, group incentive travel and creative services for

some of the world's most prominent corporations. Our unique difference

is that we bring together resources at a local level, centralize

processes on a regional level and leverage our distinctive global

presence to deliver the value and results our clients set out to


We are an independent operating unit within one of the largest and

fastest growing travel companies in the world. We are proud of that. We

are also one of the best places to work because of our fundamental

commitment to our employees. To find out more about our company, visit

us at

We currently have an exciting opportunity available for a part-time

Program Manager located in our Santa Clara, CA office. The Program

Manager is responsible for the development, planning and overall

operational execution of meetings, small incentive travel programs, and

special events for customers. The Program Manager works on a variety of

programs simultaneously and serves as the day-to-day planning contact

for each respective client.


-Responsible for the development and logistical planning of meetings.

-Work directly with sponsors to determine and negotiate logistical

needs, maintain rooming lists, food and beverage recommendations and

menu selections, coordinating audio visual requirements, etc.

-Act as primary liaison with hotel and other suppliers.

-Manage day-to-day program budget and savings worksheets.

-Responsible for maintaining and updated program data, data integrity

and client reporting in consolidated meeting database. Ensure data

reconciliation is complete and accurate. Update client and Suppliers as


-Manage client deposit schedule, including the facilitation of all

invoices to the client for program deposits.

-Manage program timeline. Meet deadlines accordingly.

-Facilitate overall air reservation and ticketing direction with

internal air support.

-Track and manage air, hotel and vendor attrition, cancellation and

deposit schedules.


-Bachelor's degree strongly preferred.

-Minimum of two (2) years experience in coordinating and/or planning

meetings and/or special events

-Minimum of one (1) year experience in client management.

-Minimum of one (1) year experience managing outside vendors.

-Proficient in Microsoft Office applications.

How to Apply

4. Manager, Meeting Sales; American Society of Travel Agents;

Alexandria, VA

The American Society of Travel Agents (ASTA), located in Old Town,

Alexandria, seeks an energetic, creative and motivated person with

Marketing and Sales experience to fill the position of Manager, Meeting


The Manager, Meeting Sales is responsible for developing, implementing

and managing sales and marketing campaigns to include various marketing

mediums such as: html, print and electronic trade press advertising,

fax, and direct mail campaigns to meet registration attendance goals for

ASTA two annual meetings and trade shows (one international and one

domestic meeting). Specific duties will include the development of

strategic marketing plans for each meeting, creation of promotional

campaigns, execution of these campaigns, lead database management, sales

tracking and execution within expense guidelines.

The Meeting Sales Manager will also create and execute various

partnership agreements with travel industry partners. This includes

renewing existing agreements while negotiating the addition of new

elements to create a mutually beneficial partnership. The Sales Manager

will also seek out new partnerships with the ultimate goal to expand the

marketing reach while generating new sales for ASTA's two annual

conferences. The incumbent will be responsible for ensuring all

elements included in said agreements are executed in the time period

specified within the agreement.

Located in Old Town Alexandria, ASTA, and EOE, offers a competive

salary/compensation package. To apply, send cover letter containing

salary requirements with resume to; or fax to


5. Director of Membership and Meetings; National Trade Association;

Alexandria, VA

A small national association located near King Street Metro in

Alexandria, Virginia has an opening for a passionate, extremely

organized, detail oriented, self-motivated, association professional to

manage the association meetings and membership recruitment and retention


The successful candidate must have experience in all aspects of meeting

planning for a meeting and exposition with 3,000 attendees and 100

exhibitors. In addition, the successful candidate will have experience

developing and executing successful membership campaigns and

initiatives. The director will be extremely organized with the ability

to manage multiple projects effectively.


A bachelor's degree plus proficiency in MS Office products, iMIS, and

Crystal Reports and at least four years association experience.

Submit resume, salary history, and salary requirements to

About the Company Located in Alexandria, Virginia near King Street

Metro, the organization has a successful collaboration among staff and

members. The organization offers an excellent benefits package, growth

opportunities and an outstanding working environment.

Equal Opportunity Employer It is our policy to provide equal opportunity

to each individual without regard to race, color, religion, gender,

national origin, age, disability, or any other protected characteristic

as established by law.

NOTES: Local Residents Preferred (No Relo).

Additional Salary Information: Excellent benefits package; including,

health and life insurance, 401k, and generous annual/sick leave. Equal

Opportunity Employer It is our policy to provide equal opportunity to

each individual without regard to race, color, religion, gender,

national origin, age, disability, or any other protected characteristic

as established by law.

6. Conference Assistant; Hachero-Hill, Inc.; Reston, VA

Conference and exposition management company in Reston, VA seeks

Conference Assistant.

Candidate will be responsible for assisting with the planning,

management and operation, including exhibits, registration and

logistics, of clients' conferences and meetings of all sizes. The

Assistant will also provide administrative support for 12 conference

managers and coordinators.

Ideal candidate will have BA/BS and 1-2 years of meeting/event planning

or related experience (college experience acceptable). Candidate must be

able to multitask, meet deadlines and thrive in a busy, fast-paced

environment. Must have excellent written, verbal and interpersonal

communication skills. Must be proficient with Microsoft Office and

internet applications.

Occasional travel may be necessary. Great benefits, great work

environment, room for advancement and increased responsibilities.

Salary range mid-high 30s depending on experience. Send resume to:

Hachero-Hill, Inc., 11260 Roger Bacon Drive, Suite 500, Reston, VA


No phone calls please.

7. Manager, Meetings and Conferences; American Political Science

Association; Washington, DC

The American Political Science Association (APSA) is seeking an

enthusiastic professional to provide key marketing, promotional,

development, logistical and management support for APSA's annual meeting

(7,000 attendees) and smaller conferences and meetings (up to 400


As a member of the three-person meetings team, the manager will build

current exhibitor/sponsor relationships, cultivate potential partners,

and assist with APSA marketing efforts. The manager will develop and

coordinate exhibit prospectus and contracts; solicit and sell exhibit

space; develop the exhibitor directory and all exhibitor materials; and

develop and manage related web content. The manager will manage all

aspects of sponsorships. Other responsibilities include onsite meetings

management and logistical support; calls for vendor proposals, selection

and contract negotiation; marketing plan development and facilitation;

inhouse meetings logistics and database management.

The ideal candidate will be an energetic team player who is highly

motivated, detail oriented and accurate, and able to work independently.

This position requires excellent written, communication, organization,

marketing and computer skills, superior time management, the ability to

problem solve, a strong customer service focus and attitude, and the

ability to work within deadline. The manager should have a strong

understanding of the hospitality industry and its relevance to scholarly

societies, as well as knowledge of the language and trends within the


To be considered for this position, the candidate must have a minimum of

two years of related professional experience in meeting planning and

marketing, as well as proven success in a supervisory role. The

candidate must have a bachelor's degree and experience in database

management. Some travel is required.

In the heart of Dupont Circle, APSA offers a great location two blocks

from Metro, a positive staff and pleasant work environment, excellent

compensation, a generous leave package and a great opportunity to excel

in all aspects of meeting management. Salary in the low to mid forties.

To be considered, please submit documents in PDF format by e-mail to No phone calls, please. APSA is an equal opportunity

employer committed to workplace diversity.

The American Political Science Association is the leading professional

organization and scholarly society for the study of political science

and serves more than 15,000 members in over 80 countries. With a range

of programs and services for individuals, departments and institutions,

APSA brings together political scientists from all fields of inquiry,

regions and occupational endeavors within and outside academe in order

to expand awareness and understanding of politics. To learn more about

APSA, please visit

8. Assistant Controller / Accounting Manager; HILTON SILVER SPRING;

Silver Spring, MD

Milestone Hospitality Management, a hotel management company, is seeking

an experienced assistant controller/ accounting manager whose

responsibilities will include processing accounts payable, managing

accounts receivable, coordinating and overseeing daily activity for

income audit, and processing ADP payroll/ for three properties in Silver

Spring. Please send resume by email to:


Today's theme song: “All I Want for Christmas Is You”, Mariah Carey;

“Merry Christmas”

Past and present issues can be read at Issues from November 27 onward

will be posted at

To contribute your job opportunities or questions/issues for comments by

the network, send an e-mail to

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This network is brought to you by:

Sonja Johnson

Arlington, VA

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