Hospitality and Event Planning Network (HEPN) for 9 February 2009

Hospitality and Event Planning Network (HEPN) for 9 February 2009

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Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

Issues from November 27, 2006 onward are also posted at

This network thrives on sharing. Invite your friends! Anyone can sign up

by sending a blank e-mail to

Neither Topica nor I rents, sells, or gives out your information on this


This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

*** SAIC Question

1. Meetings & Education Specialist; Solar Energy Industries Association;

Washington, DC

2. Bilingual Meetings Coordinator; CityStaff; Washington, DC

3. Event/Marketing Intern, Philadelphia Business Journal, Philadelphia,


4. Conference & Events Operations Director; U.S. Green Building Council;

Washington, DC

5. President/CEO; Greater North Michigan Avenue Association; Chicago, IL

6. Conference Assistant; Cato Institute; Washington, DC

7. Conference Manager; ExchangeMonitor Publications and Forums;

Washington, DC

8. Senior Manager, Meetings and Professional Education; American

Association of Museums; Washington, DC

9. Special Events Manager; Destination DC; Washington, DC

10. National Sales Manager; San Jose Convention & Visitors Bureau; San

Jose, CA

11. Account Director – Western Region; Austin Convention & Visitors

Bureau; Austin, TX

12. Convention Sales Manager; Oklahoma City Convention and Visitors

Bureau; Oklahoma City, OK

13. Director of Sales & Revenue; Cambridge Beaches; New York, NY/Bermuda

14. Senior Sales Manager-Groups; Denihan Hospitality Group; New York, NY

15. Business Travel Sales Manager; Denihan Hospitality Group; New York,


16. Account Manager for Social Sales (Weddings!); Museum of Science;

Boston, MA

17. Account Executive; Global Cynergies; Multiple Locations

18. Exhibit Sales; Connecticut Expos; Westport, CT

19. Catering Sales; Haute Catering; Washington, DC

************* The Short Self-Pitch (SSP) *********************

Careers in Event Planning is an informational website for people who are

looking to start a career in the event and meeting planning industry.

The only site of its kind, CEP aims to show people with no experience at

all how to start your new career. To receive more helpful hints and

tips, sign up for our free newsletter at

One of the most exciting and efficient ways to start your career in

event planning is by becoming an international freelance on-site

coordinator. This career path allows you to see the world while getting

paid and working in the exciting world of meetings and events. CEP will

soon release an ebook that will show you exactly how to begin this

exciting career. For the first week only, there will be special bonuses

and an “early bird discount;” for more information go to:

But hurry, the ebook will launch soon and you don't want to miss this


Thank you!

Sirena Evans


The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to One SSP will be included each


************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to for inclusion in the

next newsletter.

************* SAIC Question *************


A friend recently turned me onto your newsletter and weekly job postings

and I had a question/comment that I thought I'd run by you/maybe even

make it a future article for your postings….

I have seen many job postings at SAIC (and other similar companies such

as Northrop Grumman) for Event Planners/Conference Planners/etc and they

all seem to require a security clearance. (Though I'm not 100% sure if

the one you mentioned in this weeks posting does require that.)

I was just curious if you or the folks who get your listing might have

any comments and suggestions about this. I don't have clearance and if

I were to go about and pay my own way for such I would have to spend

many $k and time. Not to mention the clearance process take about 14-18

months…so any such job posting seen in Feb' 09 would be long gone by

summer '10.

Any thoughts?

Thanks again,

Jason Petty



1. Meetings & Education Specialist; Solar Energy Industries Association;

Washington, DC

The Meetings & Education Specialist is the primary support for SEIA's

Meetings & Education department. The Specialist plays a key role in

implementing SEIA's event product strategy.

The Meetings & Education Specialist:

* Promotes SEIA's purpose, goals, and objectives through products

and projects.

* Maintains contact files and schedules project-related internal


* With input from the Director, responds to questions and

correspondence regarding meetings & education programs.

* Manages sponsorship invoicing and execution of benefits.

* Execution of registration activities for new and established


* Writes content for the Member newsletter and SEIA website.

* Assists in logistics management and on-site staffing of the


* Other duties as assigned by Director.

The Meetings & Education Specialist reports to the Director of Meetings.

Event Products:

SEIA currently produces an annual meeting & tradeshow in partnership

with SEPA (Solar Electric Power Association) in the fall. This is the

major annual tradeshow in the industry in the United States,

encompassing all technologies in the solar industry and drawing more

than 20,000 participants each year.

SEIA is creating the Solar America Series, to service each of our

divisions with a more focused event that is technology specific. The

first of these conference & tradeshows, PV America, will take place in

June, 2009. It will be followed by CSP America and Solar Thermal

America. Each of these events will be unique to the division, serving

those members in a way that is most beneficial.

In addition to board meetings, division meetings and PAC fundraisers,

SEIA also periodically collaborates with other renewable energy industry

associations and environmental advocates. In the past, these have

included events such as SUNFEST at the Democratic National Convention,

Sol y Viento – the Sun and Wind Party at the Republican National

Convention, and the Green Inaugural Ball, with Honorary Chair the

Honorable Al Gore.


The ideal candidate will have two years of experience in an association

environment, preferably in the meetings department, or prior experience

working for a membership-based organization. Specialized experience in

the electric utility industry is highly desirable.

The successful candidate must have strong organizational skills to plan

workflow, handle multiple overlapping activities and meet established

deadlines. The ability to synthesize and disseminate information in a

timely fashion is crucial. Excellent oral and written communication

skills are required. A strong work ethic and cheerful customer service

attitude are key. The ability to multi-task in a fast-paced environment

and computer literacy (online research, familiarity with Word, Excel,

etc.) is expected. The successful candidate will also have an eye for

detail and the ability to follow established processes and recommend

improvements. The candidate must have the desire to learn about solar

energy and the solar energy industry and the ability to deal with

technical information related to the solar industry. Some overtime and

overnight travel required.


A bachelor's degree is preferred, although a combination of education

and experience will be considered.

Submit a cover letter, résumé, salary history and brief writing sample

to Shannon Watson at No phone calls please. Direct

applicants only. No search or placement firms.

2. Bilingual Meetings Coordinator; CityStaff; Washington, DC

A membership association located in downtown Washington, DC seeks a

temporary Bilingual Meetings Coordinator to assist conference

development staff in all program planning, marketing, and logistics for

a Conference being held November 1-4, 2009. This individual must be

bilingual (English and Spanish). The conference attracts over 1,200

people from more than 35 countries. Most of the attendees are from Latin

American countries, Spain, and Portugal.

Typical duties and responsibilities:

. Create/review function sheets, banquet event orders (BEOs) and other

related tasks, housing issues, organizing tours, spouse program and

sports events.

. Assist the Conference Manager (CM) with the registration process

including assuring that registration materials are created, accurately

assembled and disseminated (including posting on the web); prepare

confirmation packet, correspondence, registration list and registration

packets and badges.

. Support the CM with the speaker management for this meeting. This

includes creating speaker confirmation materials and disseminate to

speakers as notified by CM. This includes letter, registration, housing,

A/V and speaker release forms. Assist in maintaining speaker

spreadsheets and continually update both meeting planner in charge and


. Responsible for all web postings and promotional mailings regarding

this meeting in both English and Spanish. This includes updating posted

information as well as posting new items as they are finalized to keep

the website up-to-date and making sure promotional items are sent out in

a timely manner.

The ideal candidate will have:

. Bachelor's Degree in Business, or related field and five or more years

of meeting planning experience and automated registration processing or

equivalent combination of training experience.

. Must be fluent in English and Spanish.

. Must be able to work on many projects simultaneously.

. Excellent customer service skills.

. Must work well with multiple staff; handle high pressure job and tight

deadlines with proficiency.

. Ability to communicate effectively orally and in writing.

. Experience with Windows (Microsoft Word, Excel and Access) and

database (iMIS) preferred.

. Must be able to travel to Las Vegas for meeting in November.

This is a temporary position running from March 1st through November

with an hourly rate of $18-20/hr.

Interested parties should submit a resume and cover letter to

***** From Ned Lundquist *****

3. Event/Marketing Intern, Philadelphia Business Journal, Philadelphia,


Philadelphia Business Journal is seeking an Event/Marketing Intern.

The employees of the Philadelphia Business Journal are dedicated to

serving our readers and advertisers by providing them with relevant

local business news, essential information that produces results and can

help them anticipate and seize opportunities in the changing world

around us.

We are committed to investing the energy and resources needed to

cultivate long-term relationships with all of our customers, and to

exceeding their expectations of quality, service and adherence to the

highest ethical standards. Finally, we are equally dedicated to our

financial success, scaling ever-new heights, and to working hard to

attract, develop and promote a creative and diverse workforce.

Event/Marketing Intern Responsibilities: The intern will assist the

Marketing Department in promoting the brand of the Business Journal as

the region's premier business publication through both external and

internal efforts. Responsibilities include:

– Assist in planning and implementing signature events

– Perform telephone/email outreach for solicitation of

nominations/attendees for events

– Assist in developing public relations/media contacts & managing

department database.

– Assist in coordinating sponsor and award program recipient benefits

– Draft event press releases and mass marketing emails to Subscribers to

promote programs

– Produce day-of-event materials such as signage, name badges,

registration info. etc.

– Help with onsite coordination of event logistics such as set up and


– Intern will have the opportunity to interact with all departments at

the Business Journal including production, advertising and circulation.

– The position offers valuable contacts and exposure in the regions

business community with an interesting insight into the publishing


Program Details: Hours: Spring 10-15 hrs. per week. Must be available

for onsite coordination (Typically Wednesday or Thursday evenings)

Compensation: Marketing intern will receive a $100 per month stipend for


Qualifications: We are looking for an individual with excellent

communication skills and attention to detail. Candidate should be a

Business, Communications or Liberal Arts major and proficient in

Microsoft Office applications. Must be comfortable making phone calls.

Must have flexible schedule to accommodate pre-event and event


Contact: Supervisors Information, Jennifer Wolf, Event Manager Fax:

215-238-9489, Email:


4. Conference & Events Operations Director; U.S. Green Building Council;

Washington, DC

The U.S. Green Building Council, a Washington, DC-based national

nonprofit organization of over 18,000 corporate and organizational

members from every sector of the building industry united to transform

the building marketplace to sustainability, is currently seeking an

events professional to serve as its Conference & Events Operations



The Conference & Events Operations Director is responsible for preparing

and reviewing all contracts for the Greenbuild International Conference

& Expo as well as executive meetings, and USGBC sponsored committee

meetings, trainings and retreats. This individual will also help to

manage all logistical aspects and administrative needs in coordinating

contractors and vendors.


Greenbuild Activities:

*Manage all contracts for the annual conference and prepare all RFP's

for vendor services related to the department.

*Develop and update annually best practice playbook for the conference,

events, and sponsorship teams.

*Financial reconciliation for the annual conference.

*Assist with international contracting for international conference

license agreements and contracts.

*Main source for industry research as requested.

*Manage monthly financial reconciliation for the Conference & Events


*Manage the hotel concession grid for the annual conference.

*Monitor annual conference website for quality control.

*Manage the Show Decorator/Look of Show.

*Liaison to the annual conference shadow host committee.

Operations Committee Group Activities:

*Determine short-term and long-term project business requirements

*Work closely with rest of organizational department in order to

implement business process changes while facilitating your organization

department needs

*Represent your department's needs; balance needs with wants within

context of organizational capacity and resources to prioritize projects

*Communicate departmental needs and wants to full OpsCom

*Resolve inter-departmental dependencies and conflicts or elevate to the


*Define new required skills, competencies, & knowledge transfer

*Attend training identified as vital to job performance

*Be a champion for USGBC “4DO” project development and implementation



*Budget process and tracking for organizational department

*New hire orientation for organizational department; with employee's


*Other duties as assigned


*Minimum 6 years progressively responsible and successful conference/and

event planning experience

*Bachelors degree required, MBA preferred

*Overall knowledge/experience of all aspects of conference planning,

including exhibits, registration, logistics, CEUs, program development,

audio visual and housing.

*Excellent skills in budget planning, research and reporting

*Excellent analytical, organizational and financial management skills

*Availability and willingness to work outside regular business hours

*Excellent written and verbal communication skills

*Strong strategic and tactical skills

*Demonstrated creativity, innovation and initiative

*Deadline-oriented and ability to multi-task

*Exceptional Computer skills including demonstrated proficiency with MS

Word, Excel, PowerPoint, database management, internet, e-mail

*Appreciation for USGBC mission

Application Instructions: Compensation includes an excellent benefits

package, including 100% employer-paid premiums on healthcare and

employer-matching 401(k) program. Please submit resume and letter of

interest, with salary requirements and title of position applying for,

via email to or fax to 202-478-5046, attn: Human


5. President/CEO; Greater North Michigan Avenue Association; Chicago, IL

6. Conference Assistant; Cato Institute; Washington, DC

The Cato Institute is seeking a conference assistant to work with the

conference staff on forums, conferences and local events.

Responsibilities include managing registration, coordinating event

invitations, scheduling meeting space at the institute, responding to

information requests, assisting with on-site logistics, and various

administrative duties. The ideal candidate works well in both a team

environment and independently, possess excellent time management skills,

is highly organized/detail-oriented, and is able to prioritize to meet

multiple deadlines. Background in events and editing a plus. Knowledge

of libertarian/classical liberal movement is preferred. Proficient

computer skills, specifically Microsoft Office, are required. Send

resume with salary requirements to: Linda Hertzog, CMP, Conference

Director, Cato Institute, 1000 Massachusetts Avenue, NW, Washington, DC

20001. e-mail: No phone calls, please.

7. Conference Manager; ExchangeMonitor Publications and Forums;

Washington, DC

8. Senior Manager, Meetings and Professional Education; American

Association of Museums; Washington, DC

The American Association of Museums seeks a senior manager of meetings

and professional education to provide oversight for over 150 sessions

and over 120 special events at its annual meeting. Responsibilities

include: assisting with production of the annual meeting advance and

final program; creating and managing databases for annual meeting

session proposals and scheduling, events, and speakers; managing on-site

logistical support for speakers and events; and serving as liaison for

an online mentoring program.

Qualifications: Qualified candidates must be adept at creating and

managing multiple databases, possess strong organizational and computer

skills, extremely organized in coordinating numerous details, in a

fast-paced and exciting environment. Proficiency with Microsoft Office

Suites; proficient database experience required including Access;

working knowledge of IMIS is a plus. The American Association of

Museums is a national professional membership organization representing

museums and museum professionals. The AAM offices are conveniently

located to metro in the central business district of Washington, D.C.

Learn more at: Interested applicants should submit

cover letter and resume with salary requirements to,

citing “Senior Manager, Meetings and Professional Education” in the

subject line. AAM is an equal opportunity employer and values a diverse

workplace. EOE

9. Special Events Manager; Destination DC; Washington, DC

The Special Events Manager is responsible for the planning and execution

of all events, meetings, site visits and familiarization tours for

Tourism Department, Partnerships & Alliances Department and the

Executive Office (annual quantity of approximately 50 or more).

Qualifications: 1. Minimum of four to six (4-6) years progressive

hospitality industry experience, particularly in Meeting & Event

Management. 2. Bachelor's Degree (BBA) from a four-year college or

university in hospitality & tourism management or a related field. 3.

Certified Meeting Professional designation preferred

Compensation: Commensurate with experience

Contact: Chere Sanders

Destination DC

901 -7th Street, NW

Washington, DC 20001

202-789-7035 (phone)

202-448-8593 (fax)

10. National Sales Manager; San Jose Convention & Visitors Bureau; San

Jose, CA

Responsibilities: Resp. for sales & booking of citywide accts through

strategic planning, development, direct selling w/in target market; room

night production sales; review tradeshow/event calendar to ensure market

penetration; budget prep; attend sales trainings & req'd industry

functions; manage accts w/in EBMS; maintain relations w/Hotels; provide

updates on sales activities; site inspections.

Qualifications: Min 4 yrs exp in sales & marketing in hospitality

industry; baseline knowledge assoc/corporate/convention business; strong

comm skills w/ accountability for decisions; strong org/time mgmt

skills; attn to detail; professional; travel req'd.

Compensation: DOE; annual goals incl booking room nights; elig Sales

Incentive Program.

Contact: Human Resources

San Jose Convention & Visitors Bureau

408 Almaden Blvd.

San Jose, CA 95110

408-792-4531 (phone)

408-271-0760 (fax)

11. Account Director – Western Region; Austin Convention & Visitors

Bureau; Austin, TX

Responsibilities: Solicitation to nat'l associations & corporations in

the western U.S. to produce sales leads; promote Austin as a premier

meetings and convention destina.; prospect by phone for new business;

attend trade shows; coordinate concentrated sales missions & client


Qualifications: Self-motivated professional w/minimum 5 yrs exper. in

hospitality group sales; background in nat'l assoc. acc'ts. Experience

w/western region clients preferred.

Compensation: Commensurate w/experience. Email resume, cover letter,

salary history & references to by 2/12/09. Specify

“Account Director” in subject line.

Contact: Cindy Nale

Austin Convention & Visitors Bureau

301 Congress, Suite 200

Austin, Texas 78701

12. Convention Sales Manager; Oklahoma City Convention and Visitors

Bureau; Oklahoma City, OK

Responsibilities: Identify prospective leads and prepare bid proposals

for groups interested in meetings, conventions and trade shows in

Oklahoma City.

Qualifications: B.S. in Marketing, PR, Business or Meeting Destination.

3-5 yrs exp in group sales – CVB exp preferred. Self starter with strong

communication skills. Must be willing to travel.

Compensation: We offer a competitive salary and benefit package.

Starting salary in the $45-$50,000 range.

Contact: Karen Springer

Greater OKC Chamber

123 Park Avenue

Oklahoma City, OK 73102

4052978900 (phone)

405278986 (fax)

13. Director of Sales & Revenue; Cambridge Beaches; New York, NY/Bermuda

14. Senior Sales Manager-Groups; Denihan Hospitality Group; New York, NY

15. Business Travel Sales Manager; Denihan Hospitality Group; New York,


16. Account Manager for Social Sales (Weddings!); Museum of Science;

Boston, MA

17. Account Executive; Global Cynergies; Multiple Locations

18. Exhibit Sales; Connecticut Expos; Westport, CT

Exhibit Sales opportunity for a connecticut based consumer show company.

We are a small company located in downtown Westport. We are searching

for a high spirited salesperson with a career ambition in sales.

Minimal sales related experience required, will train. This is a great

opportunity to join a growing company and learn about an exciting

industry. Most sales are done on the phone and some in person while

visiting other local industry related events. Ideally 30 hours +/- per

week works best. Compensation includes base pay plus commissions on


Job Requirements

Positive and upbeat attitude and friendly personality required. Some

sales related experience in any media field such as advertising, etc. a

big plus, but not required.

Contact: Nick Curci

Phone: 203-222-9757 Ext. 105

Fax: 203-227-9374

19. Catering Sales; Haute Catering; Washington, DC

Are you our next outstanding achiever? Haute Catering, the award winning

caterer*, with locations at the U.S. House of Representatives, Pentagon,

NDU and US Naval Academy, is looking for an Catering Sales person. This

is the perfect position for someone with a sales and catering/event

planning background. In this position you will sell and design catering

and event services to a variety of corporate, government, military and

social clients throughout the DC & Annapolis area. In this role, you

will be preparing and distributing catering proposals; developing menus

and special event décor; coordinating and sourcing vendors for event

supplies; planning and communicating event logistics, set-up and special

needs with internal departments.

The successful candidate must have an enthusiasm for creating truly

special events; enjoy designing menus, décor and layout; knowledgeable

of current industry trends and comfortable experimenting with new

catering ideas. Superior sales and communication skills; excellent

organizational skills; and the ability to prioritize work, multitask and

be detail-oriented are considered essential. Previous experience working

in a catering or sales environment is strongly desired. Experience with

MS Word and Excel, e-mail and navigation of the Internet, and Web

Applications are required.

Why should you want to work for us? We offer a flexible work

environment, the opportunity to help build a rapidly growing company,

career flexibility, professional growth, and a relaxed yet ambitious

culture where the focus is on doing exceptional work and exceeding

customer's expectations. What do we expect from you? You must have

strong sales skills, good communication skills, the ability to function

as part of a team, creativity, and an interest in being successful.


Email resume, cover letter, and salary requirements to:

* 2003 ISES Winner for Best Cuisine, New York, NY Theme Leukemia Ball


Contact: Eric Conroy


Today's theme song: “Take what ya take”, Lilly Allen, “All Right,


Past and present issues can be read at Issues from November 27 onward

will be posted at

To contribute your job opportunities or questions/issues for comments by

the network, send an e-mail to

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