Hospitality and Event Planning Network (HEPN) for 11 May 2009


Hospitality and Event Planning Network (HEPN) for 11 May 2009

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Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to

sonjahepn@comcast.net and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.

Issues from November 27, 2006 onward are also posted at

http://sonjahepn.livejournal.com/.

This network thrives on sharing. Invite your friends! Anyone can sign up

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Neither Topica nor I rents, sells, or gives out your information on this

list.

This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Meeting-Membership Manager; Conference Incorporated; Reston, VA

2. Meeting Manager; ShoreBank/The Center for Financial Services

Innovation; Chicago, IL

3. Director of Sales; Vancouver Convention Centre; Vancouver, British

Columbia, Canada

4. Events Marketing Coordinator; ESRI; Redlands, CA

5. Sales Manager Coast Coal Harbour; Coast Hotels & Resorts; Vancouver,

British Columbia, Canada

6. Event Manager/Coordinator; Confidential; Washington, DC

7. Sales and Marketing Manager; The Palm Restaurant; Boston, MA/San

Juan, PR

8. Audio Visual Sales Manager; Swank Audio Visual; Washington, DC

9. Association Sales Manager; Novotel Ottawa; Ottawa, Ontario, Canada

10. Marketing Specialist; Meeting Professionals International; Dallas,

TX

11. Sales Manager; US EXPO & convention services; Phoenix, AZ

12. Event Coordinator; Berry Center/CFISD; Cypress, TX

13. Public Relations Specialist; Meeting Professionals International;

Dallas, TX

14. Sourcing & Registration Meeting Manager; BCD Meetings & Incentives;

New York, NY

15. Registration Coordinator; BCD Meetings & Incentives; Philadelphia,

PA

16. Manager of Web Experience; Meeting Professionals International;

Dallas, TX

17. Conference CME Coordinator (symposia); American Psychiatric

Association; Arlington, VA

18. Conference CME Coordinator (workshops); American Psychiatric

Association; Arlington, VA

19. Alumni Events Manager; Marymount University; Arlington, VA

20. Dir-eCommerce; MARRIOTT INTERNATIONAL; Bethesda, MD

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to sonjahepn@comcast.net. One SSP will be included each

week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to sonjahepn@comcast.net for inclusion in the

next newsletter.

**********************

1. Meeting-Membership Manager; Conference Incorporated; Reston, VA

Job Description

To manage member events – researching sites, negotiating contracts

To implement the membership development plan, with the organization's

volunteer membership and marketing committee

To contribute to the membership development plan and review with the

Executive Director and the Volunteer Chair of membership

To offer ideas for improvement or change in all operational areas

To manage member communications including responding to member queries

and the production and inventory of membership and marketing material

e.g. letters, newsletters, e-bulletins and brochures

To manage member recognition programs

To maintain budgetary control for projects

To perform ad hoc duties as required

Job Requirements

* Meeting planning – must have excellent budgeting and negotiating

skills

* Marketing, management, administration, planning, budgeting, finance,

market research and member relationship management skills and techniques

* Program registrations

* Must be proficient with Word, Excel, experience with EventRebels

registration software a plus

* Possibility of travel

* Must have excellent oral and written communication skills; act as main

contact for member services; assist in recruitment and retention; work

with board members to administer member events; attention to detail and

strong organizational skills; comfort working independently and in a

team environment; ability to provide excellent customer service;

professional manner; ability to multitask.

Interested candidates should submit a resume, cover letter with salary

history and expectations to

bookkeeping@conferenceinc.com.

Information MUST include salary history to be considered.

2. Meeting Manager; ShoreBank/The Center for Financial Services

Innovation; Chicago, IL

The Center for Financial Services Innovation (CFSI) is a non-profit

affiliate of ShoreBank Corporation, America's first and leading

community development and environmental Banking Corporation. CFSI

facilitates financial services industry efforts to serve underbanked

consumers across the economic, geographic, and cultural spectrum. It

provides funding and resources, enables partnerships, and identifies,

develops and distributes authoritative information on how to respond to

the needs of the underbanked profitably and responsibly. For more on

CFSI, visit www.cfsinnovation.com. For more on ShoreBank, go to

www.shorebankcorp.com.

CFSI is seeking an energetic, detail-oriented professional to serve as

Meeting Manager. This person will join the leading institution investing

in and convening financial services innovators, policy-makers, consumer

advocates and others to create a business and regulatory environment

that supports development of new products and services for the

financially underserved.

During this time of significant and rapid growth, CFSI will leverage its

existing meeting/event expertise as well as develop new meeting/event

capacity to further its mission. The Meeting Manager will have primary

responsibility for planning and managing all logistics aspects of CFSI's

events, including internal offsite and other periodic team building

meetings, multiple two-day meetings with 30 senior bank executives,

CFSI's annual conference, attended by more than 450 industry

professionals, and small group receptions/dinners. CFSI is seeking a

detail-oriented, energetic Meeting Manager to provide overall management

in the planning, implementation, and de-briefing of CFSI's wide range of

meetings.

This position reports to the Communication Manager, whose team, as an

important partner to the organization, works with network and program

related functions. We are a fast-paced, entrepreneurial organization

looking for a highly organized person with strong project management,

excellent judgment, communication and negotiation skills.

RESPONSIBILITIES:

. Collaborate with internal and external partners to create meetings

that efficiently and effectively meet their programmatic purposes and

uphold CFSI's high quality standards

. Actively participate in the planning of meeting's purpose, objectives

and outcomes with respect to budgets, facilities, equipment, logistics

and other related issues

. Develop, oversee, and own timeline for management of all aspects of

meetings

. Convene regular status meetings with relevant team members

. Develop, manage, and own working budget for meetings

. Create RFPs for site and other vendor selection, evaluate responses,

negotiate and finalize contracts

. Oversee all logistics and vendor relationships before, during, and

post meeting

. Produce pre-meeting and on-site materials

. Develop and maintain internal tools and processes to ensure effective

and efficient meeting management

. Manage and own complete participant communication process from mailing

lists to thank you follow ups

. Lead debriefing process, including evaluations, summaries, final

budgets, and trend analysis

. Maintain and improve existing CFSI event management tools so that they

may be effectively and efficiently be used by all CFSI staff members

. Maintain CFSI's high quality standards for meetings to ensure

consistent, high quality events

. Commit to and lead CFSI's pledge to holding green meetings, including

staying up-to-date and incorporating/exploiting the most significant

trends around “green meetings”

. Stay abreast of latest event technical innovations/trends and suggest

implementation when they may benefit CFSI's meetings

Job Requirements

. Education: Bachelor's degree required.

. Proficient in Microsoft Word, Excel, and Power Point.

. 4-6 years of professional work experience at a minimum.

. Excellent project management skills, including a superb ability to

multi-task and handle multiple deadlines andpriorities.

. Prior meeting and event management experience strongly preferred.

. Entrepreneurial: must be comfortable in a start-up situation and able

to both quickly assume responsibility and develop and own the creative

vision for future CFSI meetings. Should thrive on responsibility and

ownership of the role.

. Acute attention to detail.

. Ability to make decisions and judgments to ensure quality of meetings

is consistent and maintained.

. Financial services industry knowledge a plus, but not required.

. Strong interpersonal skills, including ability to cultivate and manage

relationships with vendors and suppliers as well as external

consultants.

. Ability to maintain CFSI communication standards and “voice” across

multiple channels.

. Team player: enjoys working in a highly collaborative environment and

comfortable with high energy interaction and brainstorming with

teammates. Can be responsive in a culture where team communicates

quickly and frequently via e-mail.

. Able to thrive and excel in a high-growth stage organization.

. Some evening/weekend work and travel required.

Contact Person: Audwin Barnes

careers@sbk.com

3. Director of Sales; Vancouver Convention Centre; Vancouver, British

Columbia, Canada

Help us welcome the world.

People come to conventions to get inspired. That's why when we had the

chance to design a new convention centre from the ground up, we did

things a little differently.

An unparalleled waterfront setting; a green roof with four bee hives;

LEED Gold certification; a “scratch” kitchen; and, an outstanding

service philosophy—these are just some of the details that make the

Vancouver Convention Centre a special place to work and do business.

With the new 1.2 million sq feet expansion up and running, the Vancouver

Convention Centre is looking for an exceptional person to lead a dynamic

sales team, making Vancouver and the Centre a destination and facility

of choice for meeting planners around the world.

An enthusiastic team player, you'll develop, direct, implement and lead

business generation for the sales team. A leader in the meetings and

convention community, you'll work closely with partners from Tourism

Vancouver and the hotel community to develop joint initiatives to

generate business and economic benefit for the city.

Working closely with the VP Sales and Marketing, you'll build the annual

business plan for the department, ensuring sales initiatives are aligned

with the overall “big picture” of the organization and our commitment to

world class service.

Job Requirements

We are looking for a seasoned leader of high performing teams who can

generate results. Along with a proven sales record, your qualifications

will include a Diploma/degree in general business, sales & marketing, or

facility management, 3-5 years in a management role with direct reports,

and 5 years of relevant convention industry experience.

A wonderful opportunity awaits.

Please send your resume and cover letter by electronic mail to:

hr@vancouverconventioncentre.com before 5 pm on Friday, May 29th, 2009.

Contact Person: Andrea Horton

hr@vancouverconventioncentre.com

http://www.vancouverconventioncentre.com

4. Events Marketing Coordinator; ESRI; Redlands, CA

General

The Opportunity:

Apply your event planning experience and your strong organizational

skills to provide administrative and event support to our Events

Marketing Group. In this role you will help coordinate the tactical

activities of the Seminar Team, which manages more than 400 seminars and

user group meetings annually.

Department

Events Marketing

The Team:

Being a part of the ESRI Marketing department means applying your

talents to exciting projects that educate people around the world about

the benefits of GIS. The dynamic environment allows team members to

exercise their creative, strategic, and tactical skills to develop

marketing plans, execute campaigns, plan events, develop and maintain

Web sites, manage press relations, write articles for newsletters and

publications, and much more. We look for individuals who want to pair

their passion for marketing with a desire to make a genuine contribution

to our society.

Job Requirements

Responsibilities

Work with seminar requestor from conception of the seminar topic through

post-event activities.

Communicate with and invoice business partners when needed.

Collect, input, and disseminate seminar details in database; communicate

with team members and other marketing teams.

Assist in designing, coordinating, and executing direct mail pieces and

e-mail campaigns.

Organize signage, name badges, registration, marketing materials, and

other deliverables for events.

As a member of the Events Marketing Group, participate in other company

conferences and events as needed.

Requirements

Bachelors degree, preferably in marketing, business, or communications.

Two to five years of experience working with trade shows, seminars, or

other events.

Desire to work in a fast-paced environment and to work on multiple tasks

simultaneously.

Ability to work with people as a team and develop strong working

relationships.

Strong verbal and written communication, organizational, and attention

to detail skills.

Self motivated, self-challenging.

Proficient with basic software programs such as Microsoft Access, Excel,

Word, PowerPoint, Outlook.

Ability to travel 15% of the time.

No 3rd Parties, contract labor, or virtual

Contact Person: Maryann Stanson

Phone: 909-793-2853 Ext. 1704

Fax: 909-307-3072

mstanson@esri.com

http://www.esri.com/careers

5. Sales Manager Coast Coal Harbour; Coast Hotels & Resorts; Vancouver,

British Columbia, Canada

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=5480726

6. Event Manager/Coordinator; Confidential; Washington, DC

Job Description

A Washington, DC leading law firm widely recognized for excellence,

integrity, and efficiency is currently looking for an Events

Manager/Coordinator. With offices in Washington, DC and Northern

Virginia, the firm has over 270 attorneys practicing in more than

two-dozen specialties of law. The firm offers an excellent benefits

package including medical, dental, vision, tuition reimbursement,

qualified transportation program, a generous retirement plan, fitness

center and much more.

POSITION SUMMARY:

This position will manage external/internal corporate and social events,

seminars, conferences and meetings which includes all planning,

logistics, organization and staffing. Oversee the daily operations of

the Events & Conference Services Department, including supervision of

the Meeting & Event Planner and Conference Services employees.

RESPONSIBILITIES:

Manage the Events & Conference Services Department day to day operations

including supervision of staff to ensure catering requests, audio

visual, room set up, etc. are executed for all meetings and events in

the Firm's Conference Center and meeting rooms.

Work with Attorneys, Chiefs, Directors and staff members to manage all

logistics for internal/external meetings and events to include:

preparing timelines/checklists, negotiating contracts, site selection,

invitations, RSVPs, transportation, program/content, budget, staffing,

entertainment, collateral materials and post event evaluations.

Coordinate with Facilities Manager to clean and maintain the Firm's

meeting space and other public areas including conference rooms,

reception areas, telephone rooms and kitchens.

Responsible for overseeing Meeting & Event Planner who handles daily

conference room reservations, catering and assists with internal and

external events.

Negotiate, draft and edit all contracts for Wiley Rein to ensure the

best rates and service. Serve as point of contact with all hospitality

services including hotels, catering, coffee service, vending, kitchen

supplies, dry cleaning, equipment rental, etc.

Assist Director of Operations with management of Firm's travel needs by

acting as liaison between attorneys/administrative departments with

travel agency as needed.

Responsible for Events & Conference Services Department budget in

addition to monitoring and controlling the budgets for each individual

event and conference. Ordering all hospitality supplies as needed.

Conduct performance evaluations of all Events & Conference Services

department employees.

Other duties as assigned.

Job Requirements

MINIMUM QUALIFICATIONS REQUIRED:

Bachelor's Degree; 4+ years experience in professional services, law

firm or hospitality industry. Prior meeting/event planning, conference

services or banquet experience required.

Management experience a must; demonstrated ability to lead, supervise

staff and delegate efficiently; mature professional attitude; excellent

communication and interpersonal skills; strong organizational skills

with attention to detail; ability to negotiate and review contracts;

customer service skills a must; positive attitude and willingness to

help others; team oriented; must be able to perform with minimal

supervision.

Please email resumes to eventsresumes@gmail.com

7. Sales and Marketing Manager; The Palm Restaurant; Boston, MA/San

Juan, PR

GENERAL DESCRIPTION:

Generate revenue in the restaurant's private dining room(s) through

direct sales, direct mail, and other sales and marketing efforts.

Essential Functions: Success will come to the individual that is able to

expand upon these job requirements and truly “make it happen”. These

requirements/functions may change over the course of employment.

1. Follow through with the planning, execution and follow-up of each

event as outlined in the Catering Sales Manual.

2. When possible, greet client at the time of their event and introduce

them to their lead server and the manager.

3. Remain in contact with clients prior to event for final guarantee and

payment arrangements.

4. Follow-up all functions with thank you calls and letters.

5. Handle inquiry calls in a timely manner (within 2-3 hours) and

qualify good business leads over the phone.

6. Make catering arrangements for clients including menus, pricing, wine

selection, AV requirements and billing information.

7. Distribute in a timely manner, information to the appropriate

departments regarding all events.

8. Establish organized filing system to track repeat business and trace

files to generate repeat business.

9. Exhibit sales techniques in identifying key markets and developing

key relationships to generate core business and maintain existing

accounts.

10. Network to build business by entertaining perspective clients

weekly, joining at least two organizations with networking opportunities

to generate business, and developing relationships with key retailers to

help promote rehearsal dinners and engagement parties.

11. Work closely with management team to develop quarterly action plan

that targets key markets and incorporates special events and holiday

parties, in order to maximize space and revenue and fill slower periods.

Job Requirements

Knowledge/Skills/Aptitudes

1. Professional oral and written communication skills.

2. Able to work in a high energy and demanding environment.

3. Strong computer skills.

4. Strong organizational and sales skills.

5. Effective problem solving and ability to work calmly and effectively

under pressure.

6. Team player with ability to take direction.

7. Self-starter with ability to multi-task.

Contact Person: Sarah Giles

Phone: 202-775-7256 Ext. 156

sgiles@thepalm.com

8. Audio Visual Sales Manager; Swank Audio Visual; Washington, DC

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=5476020

9. Association Sales Manager; Novotel Ottawa; Ottawa, Ontario, Canada

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=5477288

10. Marketing Specialist; Meeting Professionals International; Dallas,

TX

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=5465661

11. Sales Manager; US EXPO & convention services; Phoenix, AZ

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=5460825

12. Event Coordinator; Berry Center/CFISD; Cypress, TX

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=5460897

13. Public Relations Specialist; Meeting Professionals International;

Dallas, TX

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=5453526

14. Sourcing & Registration Meeting Manager; BCD Meetings & Incentives;

New York, NY

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=5453219

15. Registration Coordinator; BCD Meetings & Incentives; Philadelphia,

PA

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=5453227

16. Manager of Web Experience; Meeting Professionals International;

Dallas, TX

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=5453539

17. Conference CME Coordinator (symposia); American Psychiatric

Association; Arlington, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=28134726&jobSummaryIndex=65&agentID=

18. Conference CME Coordinator (workshops); American Psychiatric

Association; Arlington, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=28134746&jobSummaryIndex=66&agentID=

19. Alumni Events Manager; Marymount University; Arlington, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=28141136&jobSummaryIndex=76&agentID=

20. Dir-eCommerce; MARRIOTT INTERNATIONAL; Bethesda, MD

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=28143776&jobSummaryIndex=1&agentID=

********************************

Today's theme song: “Goodbye Earl”, Dixie Chicks, “Fly”

Past and present issues can be read at

http://lists.topica.com/lists/hepn/read. Issues from November 27 onward

will be posted at http://sonjahepn.livejournal.com/.

To contribute your job opportunities or questions/issues for comments by

the network, send an e-mail to sonjahepn@comcast.net.

Share the love! Invite your friends and colleagues to join the network

by sending a blank e-mail to hepn-subscribe@topica.com.

If you want to change your e-mail address or not receive the network

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This network is brought to you by:

Sonja Johnson

Arlington, VA

sonjahepn@comcast.net

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