Hospitality and Event Planning Network (HEPN) for 10 August 2009


Hospitality and Event Planning Network (HEPN) for 10 August 2009

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Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to

sonjahepn@comcast.net and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.

Issues from November 27, 2006 onward are also posted at

http://sonjahepn.livejournal.com/.

This network thrives on sharing. Invite your friends! Anyone can sign up

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Neither Topica nor I rents, sells, or gives out your information on this

list.

This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Global Conference & Events Manager; International Partnership for

Microbicides; Silver Spring, MD

2. Events Coordinator; National Council of State Housing Agencies;

Washington, DC

3. Assistant Director of Conferences; ASTD; Alexandria, VA

4. Sales Manager; Tri-Valley, California Convention & Visitors Bureau;

Pleasanton, CA

5. Executive Director; Champaign County CVB; Champaign, IL

6. Executive Director; Dalton Area Convention & Visitors Bureau; Dalton,

GA

7. Conference & Events Plnr II; Raytheon; Herndon, VA

8. Event Coordinator and Facilitator; Serco; Reston, VA

9. Assistant Director of Conferences; American Society for Training;

Alexandria, VA

10. Conference Coordinator; Water Environment Federation; Alexandria, VA

11. Meetings Manager; The Sherwood Group, Inc.; Deerfield, IL

12. Meetings Admnistrator; The Sherwood Group, Inc.; Deerfield, IL

13. Manager of Strategic Partnerships; Meeting Professionals

International; Dallas, TX

************* The Short Self-Pitch (SSP) *********************

Below is my Short Self Pitch:

'08 graduate from Elon University with a degree in Corporate

Communications looking to assume the role of a full-time Special Events

Manager in North Carolina. Over 2 years of event planning experience

including leadership conferences and workshops, corporate meetings and

travel scheduling, non-profit annual events and youth programming. Also

have experience creating and publishing marketing materials such as

brochures and newsletters. Based in Raleigh but willing to relocate.

Christine Pahl

pahl.christine@gmail.com

910-391-7856

**********

1. Global Conference & Events Manager; International Partnership for

Microbicides; Silver Spring, MD

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=5818289

2. Events Coordinator; National Council of State Housing Agencies;

Washington, DC

The meeting coordinator supports the meetings director in all logistical

aspects of planning and executing NCSHA's conferences, trade shows, and

events. Additionally, the meeting coordinator provides administrative

support to the 6-person marketing and communications team.

Responsibilities include, but are not limited to, the following:

*Under the supervision of the meetings director, solicit bids for

audio visual (AV) services used at meetings; assist meetings director in

the selection of the AV vendor; and serve as point person for all AV

needs on-site;

*Develop preliminary food and beverage budgets for all meetings and,

under the supervision of the meetings director, negotiate with the hotel

to ensure costs are within budget;

*Prepare initial draft of meeting specifications and staff

instructions for all meetings; produce signage for all meetings;

* In conjunction with the operations coordinator/meetings registrar,

ensure shipping of all necessary materials and supplies to and from

meetings.

*Assist with registration as needed;

*Research and collect the necessary information for potential venues

for NCSHA events;

*Work with the meetings director, and the director of communications

and her/his staff to ensure all program planning deadlines are met;

*Maintain clear, accurate, user-friendly meeting files, calendars,

and history;

*Proof meeting and marketing materials and other items as needed;

*Assist meetings director, director of communications and meetings,

and the other marketing and communications team members with other

duties as assigned.

Job Requirements

The meeting coordinator must be detail oriented, organized, thorough,

flexible, able to handle numerous assignments simultaneously, and able

to follow direction as well as work independently. The successful

candidate will be a creative, out-of-the-box thinker/problem solver and

have the ability to successfully communicate, coordinate, convey and

deliver information and results cross-divisionally as well as vertically

throughout the organization. Solid knowledge and comfort of computer

technology and software including Microsoft Word, PowerPoint, Excel, and

database management is key.

Fax: 202-624-7867

jobs@ncsha.org

3. Assistant Director of Conferences; ASTD; Alexandria, VA

ASTD is currently seeking a smart, talented, energetic and committed

individual to join our Conferences & Meetings Department. This person

will be part of a team responsible for annual conferences and

expositions with attendance of 500-10,000. Under the direction of the

Director of Conferences, this individual will:

-manage exhibitor and attendee registration for several annual

conferences

-manage conference volunteer programs

-lead a cross-functional team in developing scripts and visuals for

general sessions and work with production company on staging

-oversee production and editing of conference program guides

-negotiate contracts and provide logistical support for awards programs

Job Requirements

-Bachelors degree required; CMP designation required.

-Experience in drafting and managing $2M+ budget

-Minimum of seven years progressively responsible conference management

experience in a convention center setting

-Three years direct responsibility for conference registration;

experience working with a registration company preferred.

-Demonstrated success in negotiating hotel and convention center

contracts; additional experience in booking citywide conferences is a

plus.

-Experience working with volunteers in an association setting

-Demonstrated editorial and proofreading skills

-Strong MS Office skills required

-Ability to handle multiple projects simultaneously; strong attention to

detail and follow through

-Exceptional project management and interpersonal skills required.

To apply for this position, please visit our website at

http://www.astd.org/content/careers/JobsAtAstd.htm

ASTD provides an outstanding compensation and benefits package,

including back up daycare, fitness club reimbursement and pet insurance

as well as an excellent leave package, low cost insurance, and

retirement plan contribution. Located within blocks of the King Street

metro in Old Town, ASTD helps with transportation costs (parking is

free).

Committed to EOE/MF/D/V, ASTD encourages all qualified applicants to

apply.

Through exceptional learning and performance, we create a world that

works better.

4. Sales Manager; Tri-Valley, California Convention & Visitors Bureau;

Pleasanton, CA

Responsibilities: Seeking Sales Manager with initiative, energy &

enthusiasm; creative thinking; tenacity; team attitude; a passion for

outside sales. Will manage aggressive selling process to generate leads

for CVB members. Develop rapport with clients & members. Participate in

industry trade orgs, trade shows & sales programs.

Qualifications: 3 years hospitality sales experience. Analytical,

interpersonal, oral & written communication skills, attention to detail.

Requires occasional out-of-town day travel, overnight trips, some nights

& weekends.

Compensation: Salary based on experience. Includes performance-based

incentive. Health, dental, & vision coverage. 401k. Paid vacation & sick

time. Excellent holiday schedule

Contact: Karie Geiger

Tri-Valley, California Convention & Visitors Burea

349 Main Street

Suite 203

Pleasanton, CA 94566

925-846-8910 (phone)

925-846-9502 (fax)

karie@trivalleycvb.com

http://www.trivalleycvb.com

5. Executive Director; Champaign County CVB; Champaign, IL

Responsibilities: Leadership and vision, and the overall

administration, management, and operation of the CVB.

Qualifications: Successful candidates will demonstrate the ability to

develop harmonious and productive relationships with the CVB Board of

Directors, government, community and business leaders, and to attract

supporters to the goals of the CVB. Candidates must have the proven

ability to lead and manage staff and the ability to develop

organizational vision, goals and strategies and inspire their

implementation. Experience with grant writing, sales, marketing,

operating budgets, and the tourism industry preferred.

Compensation: Compensation in accordance with experience.

Contact: Teri Legner

CCCVB

1817 S. Neil, Ste. 201

Champaign, IL 61820

217/351-4133 (phone)

217/403-8710 (alt. phone)

217/359-1809 (fax)

cvbdirector@champaigncounty.org

http://www.champaigncounty.org

6. Executive Director; Dalton Area Convention & Visitors Bureau; Dalton,

GA

Responsibilities: Direct convention and tourism sales and marketing

and manage CVB operations, for small city nestled in the foothills of

the Blue Ridge Mountains in Northwest Georgia. Population approx.

100,000. Location 80 miles north of Atlanta and 25 miles south of

Chattanooga.

Qualifications: Managerial experience, written/verbal communications,

budgeting and problem-solving skills, experience with boards, government

entities, funders, etc. Preferred candidate will have a BA or BS and a

minimum of 4 years experience in hospitality/tourism marketing.

Supervise two full-time and four part-time staff and volunteers with a

budget of approximately $350,000. NO PHONE CALLS.

Compensation: Commensurate with experience.

Contact: Human Resources

City of Dalton

Dalton City Hall

Dalton, GA 30720

7. Conference & Events Plnr II; Raytheon; Herndon, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=28420477&jobSummaryIndex=1&agentID=

8. Event Coordinator and Facilitator; Serco; Reston, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=28427882&jobSummaryIndex=8&agentID=

9. Assistant Director of Conferences; American Society for Training;

Alexandria, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=28423327&jobSummaryIndex=22&agentID=

10. Conference Coordinator; Water Environment Federation; Alexandria, VA

WEF's Conference Coordinator provides administrative, registration and

logistics support to all Conferences & Exhibitions Group staff. The

position has primary responsibility for day-to-day administrative duties

and webcast registration. This is an administrative support position.

Anticipated salary range for the position is in the range of $35,000 –

$40,000 per year depending on experience. Essential functions include:

* Coordinating and assisting in proofing and ensuring accuracy of

all electronic and print published WEFTEC schedules and information

provided by the group

*Serving as primary liaison with WEF's travel agency and serving as

primary contact for travel related information and system access for

staff and other authorized users

* Assisting with coordination of logistics and registration for

small meetings arranged by the group

*Assisting with exhibition related data entry and sponsorship

contract preparation and mailing

* Assisting with meeting resume data entry and associated mailings

*Coordinating all registration functions for WEF webcasts

*Performing administrative functions for program staff

* Other duties as assigned.

Job Requirements

*Associates degree in a related area or commensurate experience

*3+ years directly relevant administrative or project support

experience

*Experience providing association conference support and working

with registration software preferred

*Excellent interpersonal, verbal/written communication, and

telephone skills

*Customer service focus and good people skills

*Detail oriented and accurate with excellent organizational skills

*Ability to coordinate multiple fast-paced projects and perform well

under pressure

*Ability to work independently, troubleshoot problems and meet

deadlines

*Computer literate with expertise in Word, Excel and databases

*Excellent proofreading skills

Contact: Human Resources Director

Phone: 703-684-2400

Fax: 703-684-2489

wef-jobs@wef.org

11. Meetings Manager; The Sherwood Group, Inc.; Deerfield, IL

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=5835843

12. Meetings Admnistrator; The Sherwood Group, Inc.; Deerfield, IL

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=5831718

13. Manager of Strategic Partnerships; Meeting Professionals

International; Dallas, TX

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=5734379

********************************

Today's theme song: “Ich Hore Stimmem”, Johann Strauss Sr., “Die

Fledermaus”

Past and present issues can be read at

http://lists.topica.com/lists/hepn/read. Issues from November 27 onward

will be posted at http://sonjahepn.livejournal.com/.

To contribute your job opportunities or questions/issues for comments by

the network, send an e-mail to sonjahepn@comcast.net.

Share the love! Invite your friends and colleagues to join the network

by sending a blank e-mail to hepn-subscribe@topica.com.

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This network is brought to you by:

Sonja Johnson

Arlington, VA

sonjahepn@comcast.net

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