Hospitality and Event Planning Network (HEPN) for 24 August 2009


Hospitality and Event Planning Network (HEPN) for 24 August 2009

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Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to

sonjahepn@comcast.net and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.

Issues from November 27, 2006 onward are also posted at

http://sonjahepn.livejournal.com/.

This network thrives on sharing. Invite your friends! Anyone can sign up

by sending a blank e-mail to hepn-subscribe@topica.com.

Neither Topica nor I rents, sells, or gives out your information on this

list.

This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. National Meeting and Events Planner; YMCA of the USA; Chicago, IL

2. Events Coordinator; National Council of State Housing Agencies;

Washington, DC

3. Marketing Communication Specialist; Working Mother Media conferences;

New York, NY

4. Convention Services Manager; Omni Hotels; Charlottesville, VA

5. Donor Stewardship and Events Manager; Defenders of Wildlife;

Washington, DC

6. Director, Exhibit & Sponsor Sales; Retail Industry Leaders

Association (RILA); Arlington, VA

7. Government Event Manager; Experient; Silver Spring, MD

8. Meetings Manager; Society of Military Engineers; Alexandria, VA

9. Senior Events and Conference Planner; American Red Cross; Washington,

DC

10. Conference/Event Planning Intern; ValMark Securities, Inc.;

Fairlawn, OH

11. Corporate Sales Manager; Norwegian Cruise Line; Various Locations

12. Events & Communications Manager; Veolia Water North America;

Chicago, IL

13. Special Events Manager; Humane Society of Greater Miami Adopt-A-Pet;

North Miami Beach, FL

14. Manager Operations, Conference Services; NAV CANADA; Cornwall,

Ontario, Canada

15. Associate Director of Sales; Hyatt Regency San Francisco at

Embarcadero Center; San Francisco, CA

16. Meetings Director; Licensing Executives Society USA Canada;

Alexandria, VA

17. Catering Event Coordinator; Los Angeles Community College District;

Sylmar, CA

18. Events Coordinator; BayBio; South San Francisco, CA

19. Senior Meeting Planning Coordinator-Marketing; Washington Hospital

Center; Washington, DC

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to sonjahepn@comcast.net. One SSP will be included each

week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to sonjahepn@comcast.net for inclusion in the

next newsletter.

**********

1. National Meeting and Events Planner; YMCA of the USA; Chicago, IL

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=5888620

2. Events Coordinator; National Council of State Housing Agencies;

Washington, DC

The meeting coordinator supports the meetings director in all logistical

aspects of planning and executing NCSHA's conferences, trade shows, and

events. Additionally, the meeting coordinator provides administrative

support to the 6-person marketing and communications team.

Responsibilities include, but are not limited to, the following:

*Under the supervision of the meetings director, solicit bids for

audio visual (AV) services used at meetings; assist meetings director in

the selection of the AV vendor; and serve as point person for all AV

needs on-site;

*Develop preliminary food and beverage budgets for all meetings and,

under the supervision of the meetings director, negotiate with the hotel

to ensure costs are within budget;

*Prepare initial draft of meeting specifications and staff

instructions for all meetings; produce signage for all meetings;

*In conjunction with the operations coordinator/meetings registrar,

ensure shipping of all necessary materials and supplies to and from

meetings.

*Assist with registration as needed;

*Research and collect the necessary information for potential venues

for NCSHA events;

*Work with the meetings director, and the director of communications

and her/his staff to ensure all program planning deadlines are met;

*Maintain clear, accurate, user-friendly meeting files, calendars,

and history;

*Proof meeting and marketing materials and other items as needed;

*Assist meetings director, director of communications and meetings,

and the other marketing and communications team members with other

duties as assigned.

Job Requirements

The meeting coordinator must be detail oriented, organized, thorough,

flexible, able to handle numerous assignments simultaneously, and able

to follow direction as well as work independently. The successful

candidate will be a creative, out-of-the-box thinker/problem solver and

have the ability to successfully communicate, coordinate, convey and

deliver information and results cross-divisionally as well as vertically

throughout the organization. Solid knowledge and comfort of computer

technology and software including Microsoft Word, PowerPoint, Excel, and

database management is key.

Fax: 202-624-7867

jobs@ncsha.org

**** From Ned Lundquist ****

3. Marketing Communication Specialist; Working Mother Media conferences;

New York, NY

Description

Marketing Communication Specialist: will write, circulate, and keep

schedule for marketing materials (print and on line) for Working Mother

Media conferences and Events, Diversity Best Practices, and NAFE and

support all additional marketing initiatives including the use of social

media

Responsibilities:

Writing attention-grabbing copy for print and on line sales

Point of contact with various sales forces/content teams and overall

project management

Maintain the marketing calendar and library of marketing materials

Establishing and growing the presence of Working Mother Media business

to business marketing on Twitter, Face-book, Myspace,YouTube and other

social media

Qualifications:

Bachelor's degree in marketing, communications or journalism

2-3 years experience ,business to business preferred

Strong writing skills

Excellent project management

Team player

Proficiency in Microsoft Office Suites

http://tbe.taleo.net/NA4/ats/careers/requisition.jsp?org=WORLDPUB&cws=1&rid=792

**** From Mark Sofman, via Ned Lundquist ****

4. Convention Services Manager; Omni Hotels; Charlottesville, VA

https://omnihotels.ats.hrsmart.com/cgi-bin/a/highlightjob.cgi?jobid=6932

*************

5. Donor Stewardship and Events Manager; Defenders of Wildlife;

Washington, DC

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=5888668

6. Director, Exhibit & Sponsor Sales; Retail Industry Leaders

Association (RILA); Arlington, VA

RILA is looking for a seasoned, successful salesperson to fill the

position of director, exhibits & sponsor sales, who will sell exhibits

and sponsorships for all RILA events, products and services; manage

trade show floors; grow and maintain relationships with RILA's exhibitor

and sponsor communities; and ensure successful trade show and events

that meet revenue and quality goals.

Job Responsibilities & Accountabilities:

* Sell exhibit space & sponsorship packages for all RILA events and

other products by communicating effectively with top-level,

decision-making executives. RILA products include conferences, trade

shows, committee meetings, dinners, webinars, newsletters and other

products.

* Develop and maintain databases for exhibitors, sponsors and

prospects

* Build strong relationships between RILA and the vendor companies

serving the retail industry, increase awareness of RILA throughout the

vendor community, and maintain ongoing communications with exhibitors

and sponsors. Serve as key customer contact for all exhibitors and

sponsors and work to achieve their satisfaction.

* Work closely with the entire RILA team to ensure successful trade

shows that meet revenue goals and quality objectives.

* Manage and develop one employee, the Exhibits Coordinator. Oversee

his/her work and ensure his/her career development.

* Manage exhibit hall onsite at trade shows, and manage our show

decorator and other vendors (e.g. lead retrieval, security etc.). Help

develop floor plans, and work with meetings staff on food and beverage

placement and other event details involving exhibit hall.

* Manage and perform renewal sales onsite at tradeshows for

following year.

* Manage development of all exhibitor communications including the

exhibitor prospectus, exhibitor service manual, exhibitor portions of

onsite programs, and content for the exhibitor sections of the RILA web

site.

* Work with RILA staff to determine the needs of the communities

they serve, e.g. research, benchmark studies, dinners. Identify

potential sponsor companies; and develop sponsorship opportunities to

fulfill those needs.

* Stay up to date on industry trends and prospects' businesses so

RILA can meet the needs of these communities. Manage prospect lists and

databases.

* Manage development of sponsor information materials; communicate

sponsorship information to RILA staff; develop and execute agreements;

develop content for website; manage all AR functions for sponsorships;

and ensure RILA executes all commitments.

* Manage all contracting, financial and record-keeping requirements

for trade shows and sponsor sales.

* Prepare weekly reports for the on current and pending sales and

prospects for exhibits, sponsorships and advertising.

* Ensure collection of all exhibit and sponsor payments.

* Maintain the IMIS database of sponsors, partners and associate

members to ensure complete and accurate data pertaining to our members

and key non-members, performing necessary research.

* Assist in obtaining content from partners, sponsors and associates

for RILA's e- newsletters.

* Attend RILA events and other industry events and needed to perform

job duties.

Job Requirements

* Education/Experience: Requires bachelor's degree in marketing,

communications, or related field; minimum of 5 years

progressive,relevant professional work experience in sales, preferably

for trade shows or alternatively within the retail service supplier

sector; experience with trade shows.

* Required skills: Excellent sales record. Strategic and tactical

thinker. Self-starter with strong project management ability, including

multi-tasking, delivering results within agreed-upon timelines, and team

leadership. Strong customer service orientation. Excellent writing,

verbal communications, business planning, analytical, and interpersonal

skills. Intermediate knowledge of MS Office software products.

Contact: Jenny Keehan

jenny.keehan@rila.org

http://www.rila.org

7. Government Event Manager; Experient; Silver Spring, MD

Come work for an exciting, high-growth work environment. Experient, the

largest and most professional event management resource company in the

world, is looking for a strong Event Manager to service the government

sector. This new position will be based on-site in Silver Spring, MD.

Some responsibilities are: Deliver event specifications according to SOW

for each event; Apply Company and government standards, techniques,

templates and formulas; Demonstrate the ability to quickly become

acclimated to and productive in client management environments; Produce

thorough RFP, bid analysis, and recommendations to client; Negotiate

fair pricing, contract terms and service offerings; Apply Company and

government standards and techniques to anticipate and resolve on-site

challenges.

Our Vision: Perfecting the event experience

Our Mission: Helping bring people together to drive business

Job Requirements

College degree or equivalent experience is required. 5 years of Meeting

Industry experience required and prior Government event experience is

preferred. The ideal candidate must have excellent organizational, time

and project management skills along with strong communications skills.

Must have or be able to obtain a Secret clearance. CMP certification is

preferred.

If you feel you are the right candidate for this position, please apply

on line at www.experient-inc.com/careers

8. Meetings Manager; Society of Military Engineers; Alexandria, VA

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=5161437

9. Senior Events and Conference Planner; American Red Cross; Washington,

DC

SUMMARY

Directs, plans and organizes internal and external business-related

functions, symposiums, conferences and related program events.

Coordinates and arranges hotel accommodations and services, charter air

and ground transportation, communications and facilities support, client

and guest entertainment, and other associated logistical items required

to support conference and/or special events. Coordinates activities of

vendors, consultants and/or contractors.

RESPONSIBILITIES

# Directs, plans and organizes internal and external business-related

functions, symposiums, conferences, program events, banquets and VIP

briefings.

# Manages the planning and implementation of all logistical aspects of

conferences and/or special events, including program design and

development, on-site staff and volunteer management, meeting space, food

and beverage functions and other activities.

# Develops vendor reports, tracks related costs and monitors contract

compliance.

# Conducts post-event/conference evaluation and analysis.

# Manages relationship with vendor hired to market and rent Red Cross

public spaces.

QUALIFICATIONS

# BA in Marketing, Public Relations, Business or related field

# A minimum of five years experience in event/meeting planning

# Must have experience coordinating multidepartmental efforts,

participating in project teams, and ability to work in a high-pressure

environment marked by short deadlines;

# Changeable demands and priorities will require scheduling flexibility

and even temperament

http://www.redcross.org/jobs

10. Conference/Event Planning Intern; ValMark Securities, Inc.;

Fairlawn, OH

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=5886730

11. Corporate Sales Manager; Norwegian Cruise Line; Various Locations

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=5879177

12. Events & Communications Manager; Veolia Water North America;

Chicago, IL

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=5875340

13. Special Events Manager; Humane Society of Greater Miami Adopt-A-Pet;

North Miami Beach, FL

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=5872077

14. Manager Operations, Conference Services; NAV CANADA; Cornwall,

Ontario, Canada

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=5866048

15. Associate Director of Sales; Hyatt Regency San Francisco at

Embarcadero Center; San Francisco, CA

At Hyatt, we believe our guests select Hyatt because of our caring and

attentive associates who are focused on providing efficient service and

meaningful experiences. The Associate Director of Sales is an

experienced senior level manager that reports to the Director of Sales,

and has sales responsibilities that include a significant portion of the

sales quota with objectives to exceed revenue goals and customer service

expectations. This position also assists the Director of Sales in

managing and leading the sales function with specific administrative

responsibilities and is often regarded as a preparatory step to the

position of Director of Sales. Staff development and training duties may

include, supervisory capacity over part of the sales department, hiring

of staff, training, managing and coaching sales managers in their

selling process, and maintains a positive team environment. This

position may also require coordinating and leading weekly sales and

training meetings, working with Catering, Convention Services and hotel

staff to manage customer requirements and contract details.

Responsibilities also include preparing and handling sales reports, and

works with various technology systems to maximize hotel revenue. Duties

may also include attending hospitality conventions, trade shows,

industry association meetings, local civic and community events and may

be required to serve as Director in the absence of the Director of

Sales.

Hyatt associates work in an environment that demands exceptional

performance yet reaps great rewards. Whether it's career opportunities,

job enrichment or a supportive work environment; if you are ready for

this challenge, then we are ready for you.

Job Requirements

A minimum of 4 years previous on-property hotel group sales

(conventions) is the top requirement for this position. Must be

proficient in general computer knowledge, supervisory experience, and

able to train and monitor the process of sending referrals, setting

traces and profiling accounts. Excellent customer relations,

communication, presentation and organization skills of utmost

importance.

Contact: Betsy Olwine

Phone: 831-915-2358

betsy.olwine@hyatt.com

http://www.sanfrancisco.hyatt.com

16. Meetings Director; Licensing Executives Society USA Canada;

Alexandria, VA

http://asi.careerhq.org/jobdetail.cfm?job=3177040

17. Catering Event Coordinator; Los Angeles Community College District;

Sylmar, CA

http://careers.ises.com/c/job.cfm?site_id=553&jb=5884010

18. Events Coordinator; BayBio; South San Francisco, CA

http://careers.ises.com/c/job.cfm?site_id=553&jb=5879158

19. Senior Meeting Planning Coordinator-Marketing; Washington Hospital

Center; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=28477627&jobSummaryIndex=1&agentID=

********************************

Today's theme song: “Wipe Out”, The Surfaris, “The Sunshine Collection”

Past and present issues can be read at

http://lists.topica.com/lists/hepn/read. Issues from November 27 onward

will be posted at http://sonjahepn.livejournal.com/.

To contribute your job opportunities or questions/issues for comments by

the network, send an e-mail to sonjahepn@comcast.net.

Share the love! Invite your friends and colleagues to join the network

by sending a blank e-mail to hepn-subscribe@topica.com.

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This network is brought to you by:

Sonja Johnson

Woodbridge, VA

sonjahepn@comcast.net

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