Hospitality and Event Planning Network (HEPN) for 14 Novemberr 2011


Hospitality and Event Planning Network (HEPN) for 14 Novemberr 2011

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Welcome to the Hospitality and Event Planning Network, a career and relationship building newsletter network for all who work in the hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each other with career issues and other professional and personal challenges.

Here’s how to participate: Send any issue or job opportunity to sonjahepn@comcast.net and I will post it in the weekly newsletter sent to you and all other subscribers. If you are sending a job opportunity, please include the title, organization, and location, as well as a brief description/link/contact information. We also like to hear if you got a job as a result of this network!

Some of the older HEPN editions are now listed at:

http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.

Issues from November 27, 2006 onward are also posted at http://sonjahepn.livejournal.com/.

This network thrives on sharing. Invite your friends! Anyone can sign up by sending a blank e-mail to hepn-subscribe@topica.com.

Changing your email address? To remove your old email, send an email to:

hepn-unsubscribe@topica.com. Then add your new email by sending a blank e-mail to hepn-subscribe@topica.com.

Neither Topica nor I rents, sells, or gives out your information on this

list.

This week’s edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Senior Coordinator, Conference & Meeting Services; The American Society of Civil Engineers; Reston, VA 2. Event Coordinator; International leadership development company; Suwanee, GA 3. Marketing and Sales Associate; Austin Convention Center; Austin, TX 4. Meeting Planner; National Defense Industrial Association; Arlington, VA 5. EVENT PLANNER; Equals Three Communications, Inc.; Bethesda, MD 6. Associate Meeting Specialist; IEEE; Los Alamitos, CA 7. Relationship Events Coordinator; Seamless Events Inc.; Virtual/Upper Darby, PA 8. Meeting Services Specialist; Oncology Nursing Society; Pittsburgh, PA 9. Tradeshow and Events Planner; Teleflex Incorporated; Reading, PA 10. Manager, Events and Show Services; National Association of Broadcasters; Washington, DC 11. Event Services Manager, Rocky Mountain Elk Foundation, Missoula, MT 12. Manager of Event Marketing & Exhibit Sales; American Dental Hygienists' Association; Chicago, IL 13. Meeting Planner; NACUBO; Washington, DC 14. Meeting & Conferences Planner; Association of Texas Professional Educators; Austin, TX 15. Sales Manager; Massachusetts Convention Center Authority; Boston, MA

************* The Short Self-Pitch (SSP) *********************

Conference and special event planner!

If you are looking for an energetic and efficient planner with a proven record, look no further. I, Nzinga A. Jones, have over 10 years of conference and special event planning experience. Planned events range from: 
• Conference planning for the Association of the U.S. Army – 16 forum/presentations executed over a three day period at the association's Annual Meeting.
• Special events planned for the March of Dimes – Signature Chefs Auction and WalkAmerica (March for Babies).

I am confident that my professional experience coupled with my education will contribute to any organization's success.

To discuss my qualifications, please contact me at 301-980-7613 or NzingaJones@verizon.net. Thank you for your consideration.





Sincerely,



Nzinga A. Jones


301-980-7613


NzingaJones@verizon.net

***

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you are looking for a job opportunity or offer free-lance services, send a brief paragraph to sonjahepn@comcast.net. One SSP will be included each week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be aware of? Send the details to sonjahepn@comcast.net for inclusion in the

next newsletter.

****

1. Senior Coordinator, Conference & Meeting Services; The American Society of Civil Engineers; Reston, VA

http://www.jobtarget.com/c/job.cfm?vnet=0&site%5Fid=518&jb=9024881

*** From Ned Lundquist ***

2. Event Coordinator; International leadership development company; Suwanee, GA

http://jobs.successfulmeetings.com/index2.php?aff_id=16&page=show_job&id=8090

***

3. Marketing and Sales Associate; Austin Convention Center; Austin, TX

http://www.jobtarget.com/c/job.cfm?vnet=0&site%5Fid=518&jb=9100957

*** From Ned Lundquist ***

4. Meeting Planner; National Defense Industrial Association; Arlington, VA

http://asi.careerhq.org/jobs#/detail/4525681

** From Bridgit Serchak ***

5. EVENT PLANNER; Equals Three Communications, Inc.; Bethesda, MD

Position Location: Bethesda, Maryland

Position Reports to Vice President Account Services Position Description / Responsibilities:

• Strategize, plan, promote and implement multiple

in-person/grassroots community focused outreach events particularly throughout the Washington, D.C./Baltimore Metropolitan area.

• Work closely with client and community partners to plan and

implement events that connects with diverse audiences, youth and their influencers

• Work closely with client and internal team members to plan and

develop event materials.

• Build event team and provide strong internal leadership in

order to plan and implement on-site event activities.

• Identify, negotiate and coordinate logistical details with

venues, vendors and support staff.

• Develop content for client reports, ensuring established

goals/metrics are communicated.

• Demonstrate understanding of client’s organization, culture,

processes, challenges and brand values.

Qualifications:

• Minimum 10 years relevant work experience.

• Experience working within government sector is preferred but

not required.

• Strong grassroots, minority outreach, guerilla marketing and

community building/partnerships a must.

• Solid event planning and management skills.

• Experience developing and managing budgets as well as

timelines

• Experience in fundraising is a plus

• Proven ability to handle changing priorities and be proactive.

• Thorough understanding of the Washington, D.C./Baltimore

Metropolitan market nuances.

• Demonstrated ability to work well with others in both team and

independent environments.

• Willingness to travel.

Interested candidates should send letter of interest and resume to Jobsearch@equals3.com no later than November 14th.

***

6. Associate Meeting Specialist; IEEE; Los Alamitos, CA

http://www.jobtarget.com/c/job.cfm?vnet=0&site%5Fid=518&jb=9100362

*** From William Seiberlich***

7. Relationship Events Coordinator; Seamless Events Inc.; Virtual/Upper Darby, PA

The team at Seamless Events, Inc. is looking for an experienced and take-charge professional with the ability to manage logistics in a busy association and events environment. The professional in the position of Events Coordinator must be able to complete a variety of assigned duties to support the business office functions as well as Association and Event clients. This position will oversee and coordinate the main business office activity, be flexible, work closely with the Seamless team in project coordination as needed, anticipate project needs, be proactive with team requests and client needs, be available to work onsite at events, and be able to meet deadlines with little supervision.

The number of events or projects this position will support is dependent on client obligations; this professional should have a passion for event and coordination management, provide outstanding customer service, be an enthusiastic professional, stay positive through the stress, maintain high productivity, and be able to build relationships with current clients as well as potential clients.

Event Planning

 Work hand-in-hand with one of the the few larger Seamless Clients to ensure all event logistics from start to finish are organized and executed flawlessly.

o Coordinate the pre-event logistics from venue booking, confirming catering, finalize giveaways, organize speakers and the like.

o Coordinate the post-event logistics from obtaining leftover materials, final registration lists, evaluations and the like.

 Research potential speakers for client events and track and maintain the list internally.

 Manage the potential venue tracker for the business, including making onsite visits and establishing relationships with venues as needed.

 Research opportunities for Seamless to gain more exposure in the community.

 Assist with negotiations for venue and vendor contracts.

 Research and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor to meet the quality expectations within contracts.

 Propose new processes to improve the event planning and implementation process.

 Establish vendor relationships and serve as liaison with vendors on event-related matters.

 Assist with managing onsite production and clean up for events as necessary.

 Prepare nametags, materials, packages, gift bags, registration lists, seating cards, etc.

 Assist the Events and Associations Managers with research projects, coordination of new ideas to brand the company and be available to support/execute new marketing initiatives.

Qualifications:

 Excellent communication skills, including writing, proofreading skills, and speaking.

 Ability to manage multiple projects and work assignments from the Seamless team.

 Capable of staying extremely productive from your work-at-home environment.

 Excellent interpersonal skills both in person and by phone, with high professionalism.

 Ability to accomplish projects with little supervision.

 Fantastic customer service ethic and the ability to provide exceptional service and meet high quality expectations.

 Bachelor’s degree preferred; significant work experience can substitute for the degree.

 Willing to jump into a variety of event support needs as client requests do change.

 Capacity to show experience in organization skills and coordinating projects.

 Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, Access, and mail merges; email and web searches.

References

 One (1) reference is required in addition to an in-person interview by the President of the company and 2 other team members.

About Seamless Events

Based in the greater Philadelphia area, Seamless Events, Inc. is an Association and Event Management Company dedicated to creating made-to-measure events and services for individuals, companies, and associations. As our name and ribbon suggests, we provide our clients with only the sophisticated services that meet our well-defined standards. Seamless Events Inc. is a virtual business with the main location being the President’s office space.

We develop genuine relationships with every one of our clients to provide the highly personalized events and management assistance that we are known for. It is our passion to showcase the personality and values of our clients through each event. And our ultimate goal is to provide you with events and services that are tailored to your specific requirements.

Learn more about services, clients and the current team at www.seamlesseventsinc.com.

How to Apply for this Position

Please email your resume and other supporting documents to info@seamlesseventsinc.com and you will be contacted to set-up an in-person interview.

****

8. Meeting Services Specialist; Oncology Nursing Society; Pittsburgh, PA

http://www.jobtarget.com/c/job.cfm?vnet=0&site%5Fid=518&jb=9074176

*** From William Seiberlich***

9. Tradeshow and Events Planner; Teleflex Incorporated; Reading, PA

Teleflex Incorporated is seeking a Tradeshow and Events Planner with 5-7 years experience.

Responsible for planning, implementing and overall management for regional and national tradeshows, events and meetings to support assigned business unit(s). Acts as the show/event/meeting Subject Matter Expert and is an integral part of the marketing and communications teams, and his/her projects are developed as part of the overall marketing plan for that business unit. Serves as the on-site liaison for his/her shows and events. Coordinates logistics, meals, hotel arrangements, room-sets, and travel schedules.

– Consult with internal stakeholders to determine objectives, requirements, scope and format for events and shows.

– Make recommendations for timely adjustments to plans based on changes in marketing objectives.

– Evaluate and select providers of services according to customer requirements. Execute contract and vendor negotiations.

– Maintain records of event aspects, including financial details. Review and reconcile invoices, and approve for payment. Monitor budgets to ensure spending does not exceed estimates.

– Plan, monitor and communicate programs, budgets, services, timelines and agendas. Review administrative procedures and event progress.

– Coordinate services, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, audio-visual equipment, printing, security, etc. Organize registration of event participants.

– Coordinate administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries.

– Encourage development of metrics. Conduct post-event evaluations and recommend improvements.

– Monitor event activities in order to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.

– Assist with other shows/meetings/events as directed.

– Confirm product/market positioning, brand, and major messages are accurately represented in all materials, including Clinical Education.

– Adhere to and ensure the compliance of the Teleflex Code of Ethics, all Company policies, rules, procedures and housekeeping standards.

– Keep abreast of meeting management standards and trends.

Job Requirements

– Four-year degree from an accredited institution with emphasis in marketing, public relations, communications, business, and hotel or hospitality management is desired. Equivalent employment experience may also be considered, depending on strength/complexity of background and knowledge.

– Minimum 5+ years of employment experience in tradeshow or event planning. Trade Show Marketer Certification (CTSM) is strongly preferred or must demonstrate enrollment in program or be willing to enroll in program.

– Medical device industry knowledge preferred.

SPECIALIZED SKILLS

– Advanced proficiency in Microsoft Office suite (Word, Excel, and

PowerPoint) is required.

– Must have excellent written and verbal communications skills and interpersonal skills. Demonstrate experience in translating goals/objectives of multiple business units to the show floor or event and be able to influence stakeholders' decisions to achieve objectives.

– Must have proven track record to coordinate multiple projects effectively and efficiently. The successful candidate will be very detail-oriented with excellent organizational skills, and will be able to multi-task, meet tight deadlines, and maintain composure under pressure in a fast-paced environment.

– Quantitative and analytic skills are needed to formulate and follow budgets and to understand and negotiate contracts.

Contact: Laura Sancineto at laura.sancineto@teleflex.com

****

10. Manager, Events and Show Services; National Association of Broadcasters; Washington, DC

http://www.jobtarget.com/c/job.cfm?vnet=0&site%5Fid=518&jb=9068213

*** From Ned Lundquist ***

11. Event Services Manager, Rocky Mountain Elk Foundation, Missoula, MT

http://jobs.prnewsonline.com/c/job.cfm?vnet=0&site%5Fid=1691&jb=9075690

****

12. Manager of Event Marketing & Exhibit Sales; American Dental Hygienists' Association; Chicago, IL

http://www.jobtarget.com/c/job.cfm?vnet=0&site%5Fid=518&jb=9061914

13. Meeting Planner; NACUBO; Washington, DC

http://www.jobtarget.com/c/job.cfm?vnet=0&site%5Fid=518&jb=9061171

14. Meeting & Conferences Planner; Association of Texas Professional Educators; Austin, TX

http://www.jobtarget.com/c/job.cfm?vnet=0&site%5Fid=518&jb=9057345

15. Sales Manager; Massachusetts Convention Center Authority; Boston, MA

http://www.jobtarget.com/c/job.cfm?vnet=0&site%5Fid=518&jb=9057636

********************************

Today’s theme song: “Play That Funky Music”, Wild Cherry, “Sony Music

100 Years: Pop Music – The Modern Era 1976-1999”

Past and present issues can be read at

http://lists.topica.com/lists/hepn/read. Issues from November 27 onward will be posted at http://sonjahepn.livejournal.com/.

To contribute your job opportunities or questions/issues for comments by the network, send an e-mail to sonjahepn@comcast.net.

Share the love! Invite your friends and colleagues to join the network by sending a blank e-mail to hepn-subscribe@topica.com.

Changing your email address? To remove your old email, send an email to:

hepn-unsubscribe@topica.com. Then add your new email by sending a blank e-mail to hepn-subscribe@topica.com.

This network is brought to you by:

Sonja Johnson

Woodbridge, VA

sonjahepn@comcast.net

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