Hospitality and Event Planning Network (HEPN)
21 January 2008
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Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.
Here's how to participate: Send any issue or job opportunity to
sonjahepn@comcast.net and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information. We also like to hear if you got a
job as a result of this network!
Some of the older HEPN editions are now listed at:
http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.
Issues from November 27 onward are also posted at
http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this
list.
This week's edition includes:
*** The Short Self-Pitch (SSP)
*** Upcoming Conferences
1. Events Coordinator; Women In Film; Beverly Hills, CA
2. Meeting Planner, Communications Specialist; STI/SPFA; Lake Zurich, IL
3. Senior Sales Manager; Hiltons of San Diego Sales Complex; San Diego,
CA
4. Sales Manager; Greater Houston Convention and Visitors Bureau;
Houston, TX
5. Manager, Exhibits and Corporate Development; International Test and
Evaluation Association (ITEA); Fairfax, VA
6. Meeting Manager; HR Policy Association; Washington, DC
7. Program Manager/Meeting Planner; Shackman Associates New York; New
York, NY
8. Corporate Events Contractor; Sprint; Overland Park, KS or Reston, VA
9. EVENT SERVICES MANAGER; AMS; Fremont, CA
10. Operations Manager; PRA Destination Management; Orange County (Costa
Mesa), CA
11. Event Coordinator; Presidio Trust; San Francisco, CA
12. Director of Sales; Renaissance Hotel; Woodbridge, NJ
13. Hotel Revenue Manager; Magnuson Hotels; Spokane, WA
14. Sales Representative; Tropical Incentives DMC; Los Angeles,
CA/Dallas, TX/Chicago, IL
15. Meeting Planner; American Registry for Internet Numbers; Chantilly,
VA
16. Assistant Director, Section for Meeting and Conference Management;
Association of American Medical Colleges; Washington, DC
17. Senior Sales Manager; Richmond Metropolitan Convention & Visitors
Bureau; Richmond, VA
18. Sports Sales Manager; Knoxville Tourism & Sports Corporation;
Knoxville, TN
19. Executive Director; Waterloo Convention & Visitors Bureau; Waterloo,
IA
20. Leisure Tourism/Meetings & Conventions Sales Manager; Tallahassee
Area Convention & Visitors Bureau; Tallahassee, FL
21. Group Sales Coordinator; Sandusky/Erie County Visitors & Convention
Bureau; Sandusky, OH
22. Communications Manager; Smithfield /Johnston County Visitors Bureau;
Smithfield, NC
23. Meetings Manager; Scientific Societies; St Paul, MN
24. Conference Assistant; Cato Institute; Washington, DC
25. Operations Coordinator; 1105 Media, Inc.; Falls Church, VA
26. Assistant, Trade Shows; Automotive Aftermarket Industry Association;
Bethesda, MD
27. Meetings Coordinator; The Roberts Group; Washington, DC
28. Senior Convention Sales; NYC & Company; Various Locations
29. Senior Marketing Manager; Best Western International; Phoenix, AZ
30. Marketing Manager; Best Western International; Phoenix, AZ
31. Event Planner; Ontario Non-profit Housing Assoication; Toronto,
Ontario, Canada
32. VP – HR; Marsha Walker; North Atlanta, GA
33. Conference Logistics Internship; American Camp Association; Atlantic
City, NJ
34. Events Manager; SIDEM; Washington, DC
35. Senior Program Managers; HRG North America; Montreal, ON, Canada
36. Intermediate Program Managers; HRG North America; Montreal, ON,
Canada
37. Administrative Program Coordinator; HRG North America; Montreal, ON,
Canada
38. Commodity Classic Manager; American Soybean Association; St. Louis,
MO
39. Customer Order Coordinator; SwervePoint, LLC; Danvers, MA
40. Traffic and Merchandise Coordinator; SwervePoint, LLC; Medfield, MA
41. Training Specialist; StarCIte, Inc.; Philadelphia, PA
42. Associate Events Manager; Chief Executives Organization; Bethesda,
MD
43. Director of Conferences; The Gerontological Society of America;
Washington, DC
44. Meeting Planner; Confidential Listing; Arlington, VA
45. Catering Sales; Windows Catering Company; Alexandria, VA
46. Asst Dir, Event Planning; TRADE CENTER MANAGEMENT ASSOCIATES;
Washington, DC
47. Director Of Front Office; Hilton Crystal City; Arlington, VA
************* The Short Self-Pitch (SSP) *********************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
************* Upcoming Conferences *************
Do you know of an upcoming conference that the HEPN readers should be
aware of? Send the details to sonjahepn@comcast.net for inclusion in the
next newsletter!
***************
***** From Ned Lundquist *****
1. Events Coordinator; Women In Film; Beverly Hills, CA
http://www.execsearches.com/non-profit-jobs/jobDetail.asp?job_id=14436
*********************
2. Meeting Planner, Communications Specialist; STI/SPFA; Lake Zurich, IL
http://asi.careerhq.org/jobdetail.cfm?job=2779508&keywords=&ref=1
3. Senior Sales Manager; Hiltons of San Diego Sales Complex; San Diego,
CA
The Hiltons of San Diego Sales Complex is currently hiring a Senior
Sales Manager Pharmaceutical sales experience highly preferred. Must
have experience in hotel sales. Please submit resume to 619-688-4086 or
karen.cuevas@hilton.com The Hiltons of San Diego is a drug free employer
.EOE/AA
Contact: Karen Cuevas
Phone: 6196884002
Fax: 6196884086
karen.cuevas@hilton.com
http://www.hilton.com
4. Sales Manager; Greater Houston Convention and Visitors Bureau;
Houston, TX
The purpose of the Convention Sales Department is to solicit national,
state and regional accounts, and sell Greater Houston as a meeting or
convention site. The Sales Manager is responsible for identifying and
pursuing leads and bookings while developing and maintaining accounts in
the National Association market -region to be determined.
Duties and responsibilities include:
. Achieve specific convention booking and lead goals associated with
citywide (over 2000 peak rooms) and utilizing the George R. Brown
Convention Center) or the Reliant Center.
? Achieve department goals while operating within the approved budget.
? Conduct sales calls (site visits, FAMs) with meeting planners (Minimum
five days each quarter in market)
? Prepare bids for clients, including coordinating the input of
hospitality community, hotels and local
Business leaders.
? Develop and make bid presentations to clients, boards of directors and
site committees
? Maintain and expand effective relationships and communications with
hotel sales, marketing and management personnel both locally and
nationally
? Maintain effective relationships and communicate with key management
personnel at the George R. Brown Convention Center and the Reliant
Center.
? Develop and enhance market relationships by visiting clients and
coordinating and attending specific industry trade shows.
? Participate in various Bureau functions to enhance industry knowledge
and relationships.
? Participate in and attend local industry organizations and functions.
? Other duties and special projects as assigned by management.
Qualifications
. Bachelor degree in business related studies and three years of
industry-related sales experience is required. (Will consider an
additional three years of industry-related sales experience in lieu of a
bachelor degree.)
? Excellent sales techniques and track record are required, as well as
effective interpersonal skills.
? Excellent written and oral communication, judgment and decision-making
skills are required.
? Candidate must possess the ability to make effective written and oral
presentations in a public setting.
? Candidate must be computer literate, with working knowledge of
Microsoft Word or similar word processing software.
Salary: Commensurate with experience and skills
Contact: Dolores Ramirez
Phone: 713-437-5258
Fax: 713-222-5430
dramirez@ghcvb.org
5. Manager, Exhibits and Corporate Development; International Test and
Evaluation Association (ITEA); Fairfax, VA
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4114785
6. Meeting Manager; HR Policy Association; Washington, DC
The Meeting Manager is responsible for the successful administration and
implementation of all HR Policy Association's meetings, including our
annual CHRO Summit, Washington Policy Conference and Board of Directors'
meetings. Duties include coordinating logistical arrangements,
preparing facilities documentation and function sheets, serving as
on-site liaison to hotels, handling meeting registration, and working
with staff to update meetings portion of HR Policy web site and to
produce briefing books and meeting collateral, answering general meeting
inquiries, arranging for staff travel and completion of other duties as
assigned.
Notes:
Local Residents Preferred (no Relo)
Qualifications & Requirements: Minimum of an undergraduate degree in a
related field. Experience in a non-profit or membership organization,
preferably with direct experience in the successful coordination of
meetings and events. Ability to prioritize, multi-task, meet and set
deadlines. Excellent written, oral and computer communication skills.
Strong proficiency in Microsoft Office, MS Excel and Word . Familiarity
with Adobe InDesign CS, Photoshop, and Aptify or other association
management systems.
Salary Commensurate With Experience
Employer Information:
HR Policy Association is a public policy advocacy organization
representing the senior human resource executives of more than 250
leading employers doing business in the United States. Collectively, its
members employ over 12 percent of the U.S. private sector workforce or
some 19 million Americans. Due to extreme concern over skyrocketing
health care costs in the United States and deficiencies in efficiency
and quality, the Association has been working through its public policy
agenda and market reform initiatives to address the problems that plague
our nation's health care system.
HR Policy Association offers a convenient Metro location, competitive
salaries and excellent benefits. Qualified candidates should send resume
and cover letter with salary requirements to mhornig@hrpolicy.org
Contact: Mary Hornig
mhornig@hrpolicy.org
http://www.hrpolicy.org
7. Program Manager/Meeting Planner; Shackman Associates New York; New
York, NY
Leading destination management and event company based on New York's
Upper East side is looking for a Program Manager/Meeting Planner to
complement a vibrant and dedicated team.
Responsibilities
* Create and develop proposals for corporate, incentive and meeting
clients
* Develop and price customized itineraries
* Event/theme party planning and execution
* Issue client and supplier contracts
* Prepare costings and final billings
* Build and maintain positive relationships with program vendors
* Maintain and develop client contacts in the international market
Required Qualification
* A passion for the hospitality industry
* 4+ years industry-related experience (with incentive house, meeting
planning company, hotel catering/convention services or DMC)
* Excellent writing and organization skills
* Ability to juggle a variety of projects in fast-paced environment
* Excellent computer skills
* Supplier negotiation experience
* Good telephone manner
* Creative “out of the box” thinker
* New York experience and knowledge is a must with an eagerness to stay
on top of what is new and changing in the city
* MULTI-LINGUAL PROFICIENCY PREFERRED – SPANISH, FRENCH, GERMAN, ITALIAN
Applicant must have professional appearance and positive attitude. Must
be self-motivated, attentive, detail oriented and a good team player.
Above all, applicant must work with a sense of integrity and dedication.
Only applicants living in and around New York environs will be
considered.
Kindly reply with cover letter and salary requirements to:
jobs@shackmanassociates.com
8. Corporate Events Contractor; Sprint; Overland Park, KS or Reston, VA
Job Title: Corporate Events contractor
Seeking an experienced, full-time events professional with at least
three years of events experience and demonstrated skills and results.
The position is for a full-time contractor located in Kansas City or
Reston, Va, The ideal candidate will have meeting planning skills
preferably in a corporate environment with experience in customer
hospitality, incentives, executive and employee meetings. Travel is
required. Candidate must have ability to work as a team yet is a
self-starter and demonstrate the following required skills:
– Project/ program management skills with strong attention to detail
– Life cycle event planning experience from concept to completion
– Excellent verbal and written communication skills
– Strong negotiation skills with hotels and suppliers
– Budget development and management for each event
– Creativity
– On- site event management including supervising staff
– Coordinate creation and production of marketing materials
– Proficiency in usage of databases and/or registration/housing systems
– Client relationship management/consultation skills
– Communication with clients at all levels of organizations, written and
conversational
– Ability to work as a team lead or team member
– Experience in registration, rooming, transportation, menus, décor, A/V
– Bachelors degree
– CMP preferred but not required
Candidates interested in contract work in Overland Park, KS please
contact Michele Bushart at michele.bushart@sprint.com
Candidates interested in contract work in Reston, VA please contact
Brenda Keenan at brenda.j.keenan@sprint.com
9. EVENT SERVICES MANAGER; AMS; Fremont, CA
Velocity Strategic Events is full service meeting and event planning
company based in Fremont, California. We offer a casual, yet
professional work environment and we are looking for a unique individual
to manage all of our client programs. If you are creative, fun and crazy
about details, then read on
GENERAL DESCRIPTION
The Event Services Manager is responsible for managing the Event
Services team and overseeing the successful execution of all internal
and external events, including the management of: staff, budgets,
process/procedures, vendors, venues, client relations,
marketing/outreach. In addition, this person is responsible for the
direct meeting management of our largest client.
Primary Duties:
– Manage venue research, inspections, selection and contract
negotiations for all clients
– Conceptualize and manage proposal and program development, budgeting,
planning and execution for all client events
– Manage Event Services team (employees and contractors), including:
building talent pool, mentoring/professional development, performance
appraisals and work assignments
– Manage quarterly outreach campaigns
– Create and manage budget and implementation for all internal events
– Manage website to ensure relevant and updated content
– Build and maintain successful business relationships with venues and
vendors
– Build and maintain excellent relationships with clients, ensuring
customer satisfaction and repeat business
– Site inspections, as needed, for client venues, domestic and
international travel is required
Experience/Requirements:
– Minimum 7+ years and a proven track record of corporate meeting
planning, event management and client service experience
– A positive attitude, strong leadership skills, team-oriented
– Excellent strategic and tactical event and meeting planning skills
– Must have a passion for creative thinking, exceptional organizational
skills and attention to detail
– Excellent communication and customer service skills
– Contract negotiation experience with venues and vendors
– International experience and familiarity with major hotel brands,
independent brands and conference facilities
– Bachelor's degree
Email your resume to: careers@AMSL.com
10. Operations Manager; PRA Destination Management; Orange County (Costa
Mesa), CA
PRA Destination Management is an international full-service, innovative,
and successful DMC, working with clients since 1981. Our PRA Performance
Team members are energetic, caring, ethical, creative, and extremely
dedicated professionals. We currently have an Operations Manager opening
in our sunny Orange County office (Costa Mesa area), close to the
beaches and all that beautiful Orange County has to offer. This position
offers the right candidate the opportunity to plan and execute our
clients programs in this fantastic destination.
Responsibilities
– Responsible for logistical management and operation of contracted
programs;
– Manage successfully multiple programs with various deadlines;
– Supervise and direct tour guides and venue staff;
– Must be able to work a flexible schedule including evenings, weekends.
Our ideal candidate should possess strong organizational skills,
excellent communication skills, and want to be part of an established
successful team. The Operations Manager is an integral part of our
company, possessing superior client service skills, and exceptional
program management skills. The successful candidate we are seeking has
previous industry work experience, with at least 2 years as an
operations manager for a DMC, meeting planner, event planner or related
industry and must enjoy working in a team and goal-orientated
environment. Must enjoy working with little direct supervision.
Must be familiar with Orange County venues and live in the OC area. No
relocation.
PRA Destination Management offers a competitive compensation package, a
comprehensive benefit package, and a great group of people to work with!
Send resume, cover to Ann Fitzgerald at afitzgerald@pra.com.
11. Event Coordinator; Presidio Trust; San Francisco, CA
Position Description
Serves as primary contact for special event planning between the
Presidio Trust and clients. Duties include contacting clients to
initiate discussions/meetings about their event; serving as primary
contact for permitted events; overseeing all elements of event logistics
including day of activities, event layout, department Master Event
Schedule, event set-up/breakdown, audio visual, venue staffing, music,
etc.; ensuring adherence to rules and regulations identified in client's
Special Use Permit for the venue; ensuring client adherence to historic
and environmental guidelines for use and occupancy; serving as on-call
back-up support for Venue Assistants on duty; scheduling Venue
Assistants and supervising site personnel, janitorial, and set-up crews
as needed. Weekend and evening work is required. Full-time position with
benefits.
Required Qualification
Requires a detail-oriented person with a minimum of two years of event
experience, strong verbal and written communication skills, flexibility
and adaptability, ability to multi-task, proficiency with Word, Excel,
and Outlook, and a valid California Drivers License.
The Presidio Trust is an equal opportunity employer, offering a
competitive benefits package. To apply call (415) 561-5300
(Monday-Friday, 8 am – 5 pm) to request an application package, OR
download the application from our website, www.presidio.gov/jobs, and
mail the application to Human Resources, Presidio Trust, P.O. Box 29052,
San Francisco, CA 94129-0052.
12. Director of Sales; Renaissance Hotel; Woodbridge, NJ
http://careers.hsmai.org/jobdetail.cfm?job=2782752&keywords=&ref=1
13. Hotel Revenue Manager; Magnuson Hotels; Spokane, WA
http://careers.hsmai.org/jobdetail.cfm?job=2775837&keywords=&ref=1
14. Sales Representative; Tropical Incentives DMC; Los Angeles,
CA/Dallas, TX/Chicago, IL
Tropical Incentives DMC, is a leading Destination Managment Company with
three offices in Mexico. Cancun, Los Cabos and Puerto Vallarta. We are
looking for sales reps in both California and Texas. This is a sales
position to generate leads for the three destinations. The position
pays $1000 per month USD as a retainer and to cover office expenses.
Commissions will be paid on booked groups. This job would be a wonderful
addition for a person with their own representaiton company who would
benefit from an international account or someone currently selling a
chain of Mexican hotels who could add this to their portfolio. We are
looking for experienced sales people with knowledge of these geographic
territories and existing clientele.
Contact: Elizabeth Dexter
Phone: 954-929-7483
edexter@tropicalincentives.com
15. Meeting Planner; American Registry for Internet Numbers; Chantilly,
VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=25216596&jobSummaryIndex=29&agentID=
16. Assistant Director, Section for Meeting and Conference Management;
Association of American Medical Colleges; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=25211886&jobSummaryIndex=33&agentID=
17. Senior Sales Manager; Richmond Metropolitan Convention & Visitors
Bureau; Richmond, VA
The Richmond CVB is seeking a Senior Sales Manager to generate room
night bookings for the primary markets of Religious and Sports Groups.
Secondary markets are multicultural groups. Promotional activities
include trade shows, sales missions and Fam trips to promote Greater
Richmond as a convention and meeting destination.
Qualifications:
Four-year degree and a minimum of five years experience with a CVB,
hotel or in the hospitality industry. Candidate must be able to travel
regularly.
Compensation:
Competitive compensation and benefit package. Submit resume to
mlovatt@richmondva.org no later than February 29, 2008.
Contact:
Michelle G. Lovatt
RMCVB
401 North 3rd Street
Richmond, VA 23219
804-783-7401 (phone)
804-782-2777 (alt. phone)
804-780-2577 (fax)
mlovatt@richmondva.org
http://visit.richmond.com
18. Sports Sales Manager; Knoxville Tourism & Sports Corporation;
Knoxville, TN
The KTSC has an opening for a sports sales manager. Responsibilities
include developing leads in the sports market through personal contact,
telephone solicitation & participation at industry functions, room night
goals & generating revenue. Develop working relationships with sports
meeting planners and maintain high visibility in the meeting planning
community.
Qualifications:
Bachelor's degree(B. A.)from 4-year college or university or 1-2 years
related experience and/or training,or equivalent combination of
education & experience. Preference given to candidates with 2 years
experience with a sports authority/commission or sports sales for CVB.
Compensation:
Commensurate upon experience
Contact:
Teresa Hall
Knoxville Tourism & Sports Corporation
301 S Gay Street
Knoxville, TN 37902
865-342-9118 (phone)
865-673-4400 (fax)
thall@knoxville.org
19. Executive Director; Waterloo Convention & Visitors Bureau; Waterloo,
IA
Responsibilities:
Seeking self motivated individual to be CEO. Responsible for all
administrative, financial, operational, marketing functions of the
Bureau. Build and maintain membership, maintain and oversee distribution
of H/M tax grants. Build H/M tax base thru promotional activities
relating to conventions, group meetings, group tours, leisure travel and
sport marketing.
Qualifications:
Bachelors' Degree – Business, Hospitality, Tourism, Communication.
Compensation:
Competitive salary and benefits, bonus plan allowances. Compensates with
experience and qualifications. Send resume to: Waterloo Convention &
Visitors Bureau Attn: Mary Swehla 313 East 5th Street Waterloo Iowa
50703 Or e-mail: www.waterloocvb.org
Contact:
Mary Swehla
John Deere Waterloo Works
3500 East Donald Street
P.O. Box 270
Waterloo, Iowa 50704
319-292-7801 (phone)
319-269-7260 (alt. phone)
319-292-7236 (fax)
SwehlaMaryM@JohnDeere.com
20. Leisure Tourism/Meetings & Conventions Sales Manager; Tallahassee
Area Convention & Visitors Bureau; Tallahassee, FL
TACVB seeks Leisure Tourism and Meetings & Convention Sales Managers.
Detailed job descriptions at www.visittallahassee.com
Qualifications:
Four year degree from an accredited institution in business,
hospitality, marketing, communications or other related field. Minimum
of 3 years experience in sales, tourism, or hospitality at a managerial
level and prior CVB experience preferred, with proven record of
successfully promoting/selling trade shows, conventions, and related
events. Ability to Travel.
Compensation:
Competitive compensation and benefit package. Please submit resume with
cover letter to: jobs@visittallahassee.com. Closing date is January 21,
2008. No relocation provided. EOE
Contact:
Stephanie Reaves
Tallahassee Area Convention & Visitors Bureau
106 E. Jefferson Street
Tallahassee, FL 32301
reavess@visittallahassee.com
http://www.visittallahassee.com
21. Group Sales Coordinator; Sandusky/Erie County Visitors & Convention
Bureau; Sandusky, OH
Responsibilities:
Seeking a motivated self starter to identify and develop targeted
accounts to generate overnight night business. Solicit new convention
and motorcoach business from association executives, meeting planners,
professional industry associations, tour operators, and local
networking. Promotional activities include tradeshows, sales missions to
promote the Lake Erie Shores & Islands as a group and meeting
destination. Travel will be required. Must be able to handle multiple
tasks, have strong verbal and written communication skills.
Qualifications:
Minimum of three years experience in the hospitality industry,
preferably in sales.
Compensation:
Compensation and benefit package commensurate with experience.
Contact:
Joan Van Offeren
Sandusky/Erie County Visitors & Convention Bureau
4424 Milan Road
Suite A
Sandusky, OH 44870
419-625-2984 (phone)
419-625-5009 (fax)
joan@buckeyenorth.com
http://www.shoresandislands.com
22. Communications Manager; Smithfield /Johnston County Visitors Bureau;
Smithfield, NC
Communications Manager is responsible for research, evaluation and
implementation of appropriate promotional programs for all market
segments and web site. Works with travel writers, editors & related
media. Writes and edits press releases and copy for a variety of Bureau
publications. Excellent writing skills, and vocabulary with strong
attention to details and proofreading a must. Computer skills: Quark,
Illustrator, and Adobe Photoshop, D3000.
Qualifications:
Four year degree in Marketing/Business or related field. Three – five
years journalism, public relations or marketing experience.
Compensation:
Starting salary $40,000.00 with excellent county benefits.
Contact:
Donna Bailey-Taylor
Johnston County Visitors Bureau
1535-A Booker Dairy Rd.
Smithfield, NC 27577
919-989-8687 (phone)
919-989-6295 (fax)
dbtaylor@johnstoncountync.org
http://www.johnstonnc.com
23. Meetings Manager; Scientific Societies; St Paul, MN
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4115321
24. Conference Assistant; Cato Institute; Washington, DC
The Cato Institute is seeking a conference assistant to work with the
conference staff on forums, conferences and local events.
Responsibilities include managing registration, coordinating event
invitations, scheduling meeting space at the institute, responding to
information requests, assisting with on-site logistics, and various
administrative duties. The ideal candidate works well in both a team
environment and independently, possess excellent time management skills,
is highly organized/detail-oriented, and is able to prioritize to meet
multiple deadlines. Background in events and editing a plus. Knowledge
of libertarian/classical liberal movement is preferred. Proficient
computer skills, specifically Microsoft Office, are required. Send
resume with salary requirements to: Linda Hertzog, CMP, Conference
Director, Cato Institute, 1000 Massachusetts Avenue, NW, Washington, DC
20001. Fax to (202)-371-0841 or e-mail: lhertzog@cato.org. No phone
calls, please.
Contact: Linda Hertzog
Fax: 202-371-0841
lhertzog@cato.org
http://www.cato.org
25. Operations Coordinator; 1105 Media, Inc.; Falls Church, VA
1105 Government Information Group, a growing division of 1105 Media, is
seeking an Operations Coordinator to join the events and conferences
department. This position reports to the Director of Operations and
will provide project management and logistical support for a wide
variety of 1105 GIG events.
The ideal candidate should have a bachelor's degree and a minimum of 2-3
years of conference and tradeshow planning experience.
RESPONSIBILITIES
* Successful coordination of event logistics associated with GIG
Events to include but not limited to room sets, audio/visual, catering,
décor and signage, registration, and housing.
* Assist with the management of event vendors and contractors.
* Responsible for on-site registration at smaller events, including
registering attendees and supervising registration staff and equipment.
* Oversee sponsorship fulfillment for the larger events and
tradeshows.
* Create request for proposals and perform vendor and facility/site
research as assigned.
* Organize and maintain operations binders, including compiling
historical data as requested.
* Review and reconcile vendor invoices.
* Coordinate outbound and return show management freight shipping
and maintaining inventory of meeting supplies.
* Responsible for on-site show office for larger events and
tradeshows, including supervising temporary staff.
* Respond to exhibitor, sponsor and attendee inquiries as necessary.
* Perform other duties as assigned by the Director of Operations.
REQUIREMENTS
* Excellent organizational and project management skills, with the
ability to successfully coordinate several events and projects
simultaneously.
* Excellent communication and superior customer service skills.
* Maintain a positive attitude while working in a fast paced
environment.
* Availability to work extended hours as necessary.
* Travel primarily within the Metropolitan Washington DC area,
however, occasional out-of-town travel may be required.
* Proficient with Microsoft Word, Excel and Outlook applications.
Knowledge of Expocad a plus.
We offer a competitive salary and a comprehensive benefits plan which
includes medical/dental/vision insurance, life insurance, disability
insurance, 401(k) plan, and a generous paid time off (PTO) program.
Interested candidates should send a cover letter and resume to
jobs@1105media.com.
We are an equal opportunity employer.
Fax: 703-876-5089
jobs@1105media.com
26. Assistant, Trade Shows; Automotive Aftermarket Industry Association;
Bethesda, MD
http://asi.careerhq.org/jobdetail.cfm?job=2783355&keywords=&ref=1
27. Meetings Coordinator; The Roberts Group; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2782630&keywords=&ref=1
28. Senior Convention Sales; NYC & Company; Various Locations
http://asi.careerhq.org/jobdetail.cfm?job=2783793&keywords=&ref=1
29. Senior Marketing Manager; Best Western International; Phoenix, AZ
http://careers.hsmai.org/jobdetail.cfm?job=2783624&keywords=&ref=1
30. Marketing Manager; Best Western International; Phoenix, AZ
http://careers.hsmai.org/jobdetail.cfm?job=2783745&keywords=&ref=1
31. Event Planner; Ontario Non-profit Housing Assoication; Toronto,
Ontario, Canada
http://careers.ises.com/c/job.cfm?site_id=553&jb=4116179
32. VP – HR; Marsha Walker; North Atlanta, GA
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4125100
33. Conference Logistics Internship; American Camp Association; Atlantic
City, NJ
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4124568
34. Events Manager; SIDEM; Washington, DC
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4120068
35. Senior Program Managers; HRG North America; Montreal, ON, Canada
HRG has a long and prestigious history: more than 160 years of
experience specializing in a range of high quality corporate services
for multinational and national clients throughout the decades.
Our comprehensive portfolio of services includes Corporate Travel
Management, Consulting, Expense Management, Sports Travel Management and
Event Management.
HRG North America understands that our business is only as strong as our
people and we are committed to providing a stimulating and rewarding
work environment where every employee is recognized and rewarded for
their achievements. In addition to Health and Dental benefits and group
RRSP, we offer a competitive base salary and the possibility of pay for
performance increases, and learning and advancement opportunities.
We have immediate openings for Program Managers in Montreal.
Responsibilities
Research hotel/venue availability for meetings/events;
Negotiate rates seeking added value enhancement opportunities;
Blocking space and confirm all requirements with suppliers (hotel,
venue, ground transportation, DMC etc.)and send confirmation of details
to client;
Accurate preparation of budget and fees for client;
Provide high level of customer service to client contact and
participants;
Ensure VIP arrangements are prioritized and expertly handled;
Timely and accurate submission/reporting of all required administrative
reports;
Timely and accurate preparation of program reconciliations;
Process reconciliations and supplier payments within 30 days;
Assist other team members as required;
Contribute to the ongoing process improvements of the department;
Adhere to departmental processes and procedures;
Be respectful of the client policies and procedures.
Required Qualification
Minimum six (6) years meeting planning or related experience
Ability to negotiate effectively
Ability to prioritize and manage multiple tasks simultaneously
Excellent organizational skills and attention to detail
Ability to work effectively within a team environment and accept
direction
Superior written and verbal communication skills;
Knowledge of Microsoft Word, Excel, Access, PowerPoint, and e-mail;
Creativity and flair for hospitality an asset;
Able to build and maintain strong working relationships with clients;
Assist in development of operational improvements;
Knowledge of the Pharmaceutical industry.
Qualified and interested applicants should submit their resume directly
to employ.ca@hrgworldwide.com quoting the job title in the subject line.
36. Intermediate Program Managers; HRG North America; Montreal, ON,
Canada
HRG has a long and prestigious history: more than 160 years of
experience specializing in a range of high quality corporate services
for multinational and national clients throughout the decades.
Our comprehensive portfolio of services includes Corporate Travel
Management, Consulting, Expense Management, Sports Travel Management and
Event Management.
HRG North America understands that our business is only as strong as our
people and we are committed to providing a stimulating and rewarding
work environment where every employee is recognized and rewarded for
their achievements. In addition to Health and Dental benefits and group
RRSP, we offer a competitive base salary and the possibility of pay for
performance increases, and learning and advancement opportunities.
We have immediate openings for Intermediate Program Managers in
Montreal.
Responsibilities
Research hotel/venue availability for meetings/events;
Negotiate rates seeking added value enhancement opportunities;
Blocking space and confirm all requirements with suppliers (hotel,
venue, ground transportation, DMC etc.)and send confirmation of details
to client;
Accurate preparation of budget and fees for client;
Provide high level of customer service to client contact and
participants;
Ensure VIP arrangements are prioritized and expertly handled;
Timely and accurate submission/reporting of all required administrative
reports;
Timely and accurate preparation of program reconciliations;
Process reconciliations and supplier payments within 30 days;
Assist other team members as required;
Contribute to the ongoing process improvements of the department;
Adhere to departmental processes and procedures;
Be respectful of the client policies and procedures.
Required Qualification
Minimum four (4) years meeting planning or related experience;
Ability to negotiate effectively;
Ability to prioritize and manage multiple tasks simultaneously;
Excellent organizational skills and attention to detail;
Ability to work effectively within a team environment and accept
direction;
Superior written and verbal communication skills;
Knowledge of Microsoft Word, Excel, Access, PowerPoint and e-mail;
Creativity and flair for hospitality an asset;
Able to build and maintain strong working relationships with clients;
Assist in development of operational improvements;
Knowledge of the Pharmaceutical industry.
Qualified and interested applicants should submit their resume directly
to employ.ca@hrgworldwide.com quoting the job title in the subject line.
37. Administrative Program Coordinator; HRG North America; Montreal, ON,
Canada
HRG has a long and prestigious history: more than 160 years of
experience specializing in a range of high quality corporate services
for multinational and national clients throughout the decades.
Our comprehensive portfolio of services includes Corporate Travel
Management, Consulting, Expense Management, Sports Travel Management and
Event Management.
HRG North America understands that our business is only as strong as our
people and we are committed to providing a stimulating and rewarding
work environment where every employee is recognized and rewarded for
their achievements. In addition to Health and Dental benefits and group
RRSP, we offer a competitive base salary and the possibility of pay for
performance increases, and learning and advancement opportunities.
We have an immediate opening in our Montreal office location for an
administrative program coordinator.
Responsibilities
Administrative support for clients and Program Managers in all phases of
a meeting planning project;
Preparation of internal and external communications to attendees (e.g.
travel instructions, itineraries, etc.);
Management of team timesheets and monthly attendance;
Regular upkeep of staff phone and mailing lists;
Ordering and maintenance of office supplies;
Updating of work in progress yearly calendar;
Coordination of all shipments to and from office location;
Assistance with preparation of on-site meeting kits for Program
Managers;
Coordination of printing requirements for Program Managers events;
Coordination and booking of all supplier visits/meetings;
Maintenance of final reconciliation completion schedule and coordination
with Program Managers;
Input and QA reconciliations into Billing Summary Database;
Tracking/running of special reports, as requested;
Monthly coordination of reconciliation and payment by client;
Program Database support;
LOA (letter of agreement) distribution/receipt for all meetings and
maintenance of data file;
In-house Program Manager back-up where required;
Special projects as needed.
Required Qualification
Strong written and oral communication skills;
Strong organizational, administrative skills;
Attention to detail;
High degree of integrity concerning confidential information;
Advanced knowledge of Microsoft Word, Excel;
Ability to prioritize and manage multiple tasks simultaneously;
Initiative, diplomacy and a sense of humor;
Strong database maintenance skills;
Ability to work effectively within a team environment.
Qualified and interested applicants should submit their resume directly
to employ.ca@hrgworldwide.com quoting the job title in the subject line.
38. Commodity Classic Manager; American Soybean Association; St. Louis,
MO
Under the direction of the Executive Director, Member & Industry
Relations, the Commodity Classic Manager will be responsible for
coordinating, managing, and assisting Show Director with major aspects
of the Commodity Classic convention. This person is also responsible for
coordinating, managing, and being the general liaison between ASA and
CC, including working with respective staff on ASA related events at
Commodity Classic.
As needed and as time permits, the CC manager will provide project
management of other ASA corporate-sponsored projects.
Responsibilities required for Commodity Classic:
1. Plan, organize and coordinate convention activities for Commodity
Classic, with particular emphasis on ASA-related participation. This
includes, but not limited to, organizing all aspects of education,
Grower Committee meetings, signage, event staffing, ASA housing and
registration, supplies, handling general inquiries, project status
reports, obtaining sponsorships and execution.
2. Assist ASA/National Corn Growers Association staff and Commodity
Classic-related contractors in program planning and execution of
Commodity Classic. This includes site and vendor selection,
registration/promotion coordination, signage, food/beverage selection,
meeting space/arrangements, trade show and housing requirements.
3. Serve as a liaison between ASA and members/staff/states. Respond to
all queries regarding registration, program content, hotel, travel, and
other elements of Commodity Classic.
4. Prepare, implement and coordinate Commodity Classic budgets with
Executive Director, Member & Industry Relations and Director,
Administration & Finance..
Required Qualification
1. Demonstrated ability to prepare budgets and control project costs.
2. Strong diplomacy skills to effectively communicate with staff and
outside contacts.
3. Demonstrated written communication skills.
4. Working knowledge of various computer software programs (preferably
PC/Microsoft Windows).
5. Excellent organizational skills with ability to work under minimal
supervision, set priorities, exercise good judgement and work well under
tight deadline/multi-tasking situations.
7. Ability and willingness to travel domestically, including weekend
travel as necessary
Education
Bachelor's degree in business or program related to job plus 4 years of
meeting planning
experience or a combination of education and experience.
Please submit resumes either by mail or email to:
Brian Vaught, Director
American Soybean Association
12125 Woodcrest Executive Drive, Suite 100
St. Louis, Mo 63141
Email: jobs@soy.org
39. Customer Order Coordinator; SwervePoint, LLC; Danvers, MA
Join one of Boston's Best Places to Work.
We are a rapidly growing marketing services company based in Middleton,
recently named by the Boston Business Journal as one of the Best Places
to Work in greater Boston for the 2nd consecutive year.
SwervePoint is a team-oriented, fast-paced and rapidly growing
communications
merchandise firm. We are looking for intelligent, creative, enthusiastic
and self-motivated individuals who can work independently in a demanding
environment and has excellent written, and organizational skills, as
well as a passion for helping.
Customer Order Coordinator
Ideal candidates will have a high energy level, a can-do attitude and a
track record of success in meeting customer needs in high-pressure
situations. Prior customer service experience and administrative
experience strongly preferred. This Coordinator position will be an
integral part of a growing Program team.
Specific job responsibilities are diverse, as is common in a small,
growing company. They are likely to include:
o Provide an outstanding level of customer service via telephone, live
chat and email
o Review documents and records for accuracy and completeness
o Complete administrative tasks as they relate to our call center and
fulfillment center
o Work to achieve team goals
Successful candidates will have:
o The ability to multi-task and work efficiently in a fast-paced call
center
o Great attention to detail
o Excellent computer skills
o Impeccable speech and grammar
Education
Bachelor's degree preferred.
If you're entertaining working at SwervePoint there are a handful of
prerequisites:
You need to be a creative person (whatever department you work in).
You need to be passionate about what you do.
You need to be thick-skinned.
You need to have a sense of humor.
You need to be able to speak your mind.
You need to like people.
You need to like products.
If you fit the mold, we offer great benefits, including competitive
salaries, lifestyle schedules and major product discounts (awesome
around the holidays). And we're big believers in promotion from within.
So as we continue to grow and open new markets, now's the time to get in
on the ground floor and learn more about SwervePoint.
We ask that everyone write us a one page letter along with their resume.
The letter should briefly cover the following:
Why you want to work at SwervePoint?
Why you want to fill a particular role and the one thing special or
different that only you can bring to SwervePoint?
The three things that you are most passionate about.
A moment in your life when you embraced failure.
A time when you broke the rules for the greater good.
Remember to keep everything to one page, and do not send anything over
2mb.
Send applications by email to melanie.malone@swervepoint.com. You can
also send an application by old fashioned postal service, to:
Melanie Malone
Director of Operations & Administration
SwervePoint, LLC
2 South Main Street
P.O. Box 501
Middleton, MA 01949
We're growing like greased lightning and we need you to help us out for
the long-haul.
We're looking for the best of the best to fill a number of pivotal roles
on our team.
40. Traffic and Merchandise Coordinator; SwervePoint, LLC; Medfield, MA
Join one of Boston's Best Places to Work.
We are a rapidly growing marketing services company based in Medfield,
recently named by the Boston Business Journal as one of the Best Places
to Work in greater Boston.
Traffic and Merchandising Coordinator
The ideal candidate is a stand-out college graduate with a desire to
make an unyielding contribution to make our products more purposeful and
our customer's experience more enjoyable. This Traffic and Merchandising
Coordinator position will be an integral part of a growing sales team.
Specific job responsibilities are diverse, as is common in a small,
growing company. They are likely to include:
1. Entering sales orders
2. Sending purchase orders to suppliers
3. Following up on the production of those orders through delivery to
the customer
4. Handling any billing discrepancies
5. Working with the Merchandising Department to find new and interesting
products
6. Organizing and filing
Successful candidates will have:
1. Exceptional organizational, interpersonal, and communication skills
2. Ability to prioritize and attend to multiple assignments
3. Strong writing skills, pleasant telephone manners, fastidious
attention to detail
4. Persistence, positive attitude, and solid judgment
5. Proficiency in Microsoft Office applications (Word, PowerPoint,
Excel); Internet skills
Education
Bachelor's degree preferred.
If you¿re entertaining working at SwervePoint there are a handful of
prerequisites:
You need to be a creative person (whatever department you work in).
You need to be passionate about what you do.
You need to be thick-skinned.
You need to have a sense of humor.
You need to be able to speak your mind.
You need to like people.
You need to like products.
If you fit the mold, we offer great benefits, including competitive
salaries, lifestyle schedules and major product discounts (awesome
around the holidays). And we're big believers in promotion from within.
So as we continue to grow and open new markets, now's the time to get in
on the ground floor and learn more about SwervePoint.
We ask that everyone write us a one page letter along with their resume.
The letter should briefly cover the following:
Why you want to work at SwervePoint?
Why you want to fill a particular role and the one thing special or
different that only you can bring to SwervePoint?
The three things that you are most passionate about.
A moment in your life when you embraced failure.
A time when you broke the rules for the greater good.
Remember to keep everything to one page, and do not send anything over
2mb.
Send applications by email to melanie.malone@swervepoint.com. You can
also send an application by old fashioned postal service, to:
Melanie Malone
Director of Operations & Administration
SwervePoint, LLC
2 South Main Street
P.O. Box 501
Middleton, MA 01949
We're growing like greased lightning and we need you to help us out for
the long-haul.
We're looking for the best of the best to fill a number of pivotal roles
on our team
41. Training Specialist; StarCIte, Inc.; Philadelphia, PA
http://www.mpiweb.org/CMS/mpiweb/JobBank/ViewIndividualJobs.aspx?PK_JOBID=6701
42. Associate Events Manager; Chief Executives Organization; Bethesda,
MD
http://asi.careerhq.org/jobdetail.cfm?job=2786460&keywords=&ref=1
43. Director of Conferences; The Gerontological Society of America;
Washington, DC
Small non-profit professional association seeks a Director of
Conferences. This individual will handle two annual conferences in
addition to several small local governance meetings.
Requirements
Must be extremely organized, able to prioritize, multi-task and meet
deadlines. Strong communication, computer, and budget management skills
required. Duties include coordinating all aspects of a national
scientific meeting including exhibits and continuing education and
working with an outsourced computer program and Program Committee to
manage 2,000 abstracts. Manages Meetings Department staff. At least 3
years of meeting planning experience required, as well as supervisory
experience.
Salary $50,000 with excellent benefits. Some travel required.
Convenient downtown DC location, close to metro. EOE. Send resume to
HR Director, ljohnson@geron.org.
44. Meeting Planner; Confidential Listing; Arlington, VA
Large association located in Arlington seeks meeting planner with a
proven ability to work with volunteers and contractors. Looking for an
individual with a cheerful and cooperative attitude with three to five
years' experience in meeting planning. Must be able to travel several
times a year. Customer service orientation a priority. CMP a plus.
Excellent benefit package includes free parking or Metro subsidy, and
401K. Please submit your resume, together with salary requirements to
HRD, PO Box 101196, Arlington, VA 22210
45. Catering Sales; Windows Catering Company; Alexandria, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=25244816&jobSummaryIndex=16&agentID=
46. Asst Dir, Event Planning; TRADE CENTER MANAGEMENT ASSOCIATES;
Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=25243971&jobSummaryIndex=25&agentID=
47. Director Of Front Office; Hilton Crystal City; Arlington, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=25246416&jobSummaryIndex=4&agentID=
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