Hospitality and Event Planning Network (HEPN)
12 February 2007
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Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.
Here's how to participate: Send any issue or job opportunity to sonjahepn@comcast.net and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information. We also like to hear if you got a
job as a result of this network!
Some of the older HEPN editions are now listed at: http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.
Issues from November 27 onward are also posted at http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this
list.
This week's edition includes:
*** The Short Self-Pitch (SSP)
1. Meeting Planner; American Intellectual Property Law Association;
Arlington, VA
2. Account Manager; GES Exposition Services; Landover, MD
3. Director of Member Relations; Professional Convention Management
Association; Chicago, IL
4. EVENTS COORDINATOR; ESRI; Redlands, CA
5. Programs & Events Coordinator; American Concrete Pavement Association
(ACPA); Skokie, IL
6. Sales Person; Main Event Caterers; Arlington, VA
7. ASSISTANT MANAGER, MEETINGS & SPECIAL EVENTS; ASAE & The Center for
Association Leadership; Washington, DC
8. Associate Manager, Events & Publications; Composite Can and Tube
Institute; Alexandria, VA
9. Senior Sales Manager; Hilton Hotels Corporation; San Diego, CA
10. Manager – Meetings & Events; The Home Depot; Atlanta, GA
11. Conference Coordinator; Sea Crest Resort and Conference Center;
North Falmouth, MA
12. Meeting and Event Planner; Humana Inc; Louisville, KY
13. Director of Operations and Retention; Chief Executive Network;
Lawrence, KS
14. Creative Live Event Producer; BCD Meetings & Incentives; Chicago, IL
15. Intern; Professional Convention Management Association; Chicago, IL
16. Director, Exhibits and Sponsorship Sales; Electronic Retailing
Association; Arlington, VA
17. Associate Director, Meetings and Exhibits; American Association for
Cancer Research; Philadelphia, PA
18. Manager – Exhibits and Corporate Development; American Public Power
Association; Washington, DC
19. Event Planner/Fundraiser; AABB; Bethesda, MD
20. Director of Sales; Palace Entertainment; Ocala, FL
21. Travel Analyst; Humana Inc.; Louisville, KY
22. Meetings Registrar; Association of American Medical Colleges;
Washington, DC
23. HOTEL TRAINEE ASSISTANT/MANAGER TRAINEE; not listed; Falls Church,
VA
24. Director Of Sales & Marketing; Gold Key PHR Hotels and Resorts;
Washington, DC
25. Sales Managers; Potomac Hospitality Services; Washington, DC
26. Senior Sales Manager; not listed; Arlington, VA
27. Sales Coordinator; not listed; Arlington, VA
28. Director, Meetings and Event Logistics Support; American College of
Cardiology; Bethesda, MD
29. Conference Services Manager; Prevent Child Abuse America; Chicago,
IL
30. Account Manager – Trade Shows; CompuSystems, Inc.; Broadview, IL
31. Conference Manager (Events, Logistics, Housing); International
Association of Chiefs of Police; Alexandria, VA
32. Meetings Manager (Meeting Planner) Medical Dept.; Cystic Fibrosis
Foundation; Bethesda, MD
33. Director, Conference Services; AAA National; Heathrow, FL
34. Program Coordinator; Canadian Tourism Commission; Arlington, VA
35. Conference Senior Program Manager; International Association of
Chiefs of Police; Alexandria, VA
36. Senior Conference Services Manager #G0407; Educational Services,
Inc.; Bethesda, MD
37. VP Conferences and Meetings; Futures Industry Association;
Washington, DC
38. Exhibit Sales Account Manager; J. Spargo & Associates, Inc.;
Virginia
39. Program Coordinator for Special Programs; Wellesley College;
Wellesley, MA
40. Manager, Scientific Conference Programs; American Heart Association;
Dallas, TX
41. Manager of Trade Shows; DIRECTV; Los Angeles, CA
42. Symposia Manager; Promedica International CME; Carlsbad, CA
43. Meeting Services Assistant; Access Communications; Berkeley Heights,
NJ
44. Events Administrator; Ryerson University; Toronto, ON, Canada
45. Event Services Internship – Summer 2007; Walgreens; Deerfield, IL
46. Meeting & Trade Show Coordinator; CoStar Group, Inc.; Bethesda, MD
47. Senior Events Manager; Peter Bell & Associates, LLC; Livingston, NJ
48. Manager, Conferences & Meetings; BICSI; Tampa, FL
49. Event Program Manager; Opus Solutions ; Beaverton, OR
50. Director of National Accounts; Omni Hotels; Atlanta, GA
51. Meetings & Program Coordinator; ELM Services, Inc.; Rockville, MD
52. Manager, Meeting Sales; American Society of Travel Agents (ASTA);
Alexandria, VA
53. Manager of Education Programs & Attendee Services; SECO
International, LLC; Atlanta, GA
54. Marketing & Communications Manager; Boar's Head Inn;
Charlottesville, VA
55. Associate Vice President – Tourism Development; NYC & Company;
United States
56. Education Manager; American Hospital Association; Washington, DC
57. Franchise Sales Director; Choice Hotels International; Silver
Spring, MD
58. Catering Director; private country club; Chevy Chase, MD
59. Reservations Coordinator; Expovision, Inc.; Falls Church, VA
60. CATERING SALES MANAGER & REPS; Holiday Inn Columbia; Columbia, MD
*****************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to sonjahepn@comcast.net. One SSP will be included each week.
************* The Short Self-Pitch (SSP) *********************
ALJ Communications. Owner: April Jackson. I'm a freelancer ready to
take on new projects! I've been providing public relations services for
17 years across the country to the military and in the civilian sector.
I currently promote 5 consumer shows, including an RV show that attracts
20,000 people each year. I also work as an Air Force reservist at Los
Angeles Air Force Base, promoting military events throughout Los
Angeles. I can offer new clients the following professional services at
reasonable rates: develop communications plan to include media,
community, and internal audiences; develop media contact lists and
releases; work with media to get word out; prepare stories for
publication; and, establish an on-going relationship with your audiences
to build better rapport. Please feel free to contact me at 815-623-1346
or aljcom@aol.com.
***************
1. Meeting Planner; American Intellectual Property Law Association;
Arlington, VA
Professional Association seeking a candidate with a minimum of 2+ years
experience in convention management and meeting planning, with
outstanding communication, organizational and time-management skills.
Must be able to work with a mixture of staff, volunteers, association
members, vendors and exhibitors. Candidate should be self-motivated,
highly organized and able to manage multiple tasks and rapidly changing
priorities. Reports to the Manager of Meetings & Events.
Duties include: demonstrated knowledge of RFP preparation; spec writing;
contract negotiations; logistics planning and managing vendors and
suppliers; coordinating food and beverage; room sets; AV, program
speakers, and other logistical needs. Assist with sponsorship and
marketing for meetings. Provide on-site staff support as needed at
meetings. Organize ancillary meeting activities such as golf
tournaments, spouse programs, etc. Create & distribute marketing
materials; coordinate annual awards and competitions.
QUALIFICATIONS:
Proficiency in Microsoft Office programs. Database familiarity a plus.
Travel required and the ability to work weekends as needed. BA preferred
and a minimum of 2+ years meeting planning experience preferably in an
association or non-profit organization. Strong organizational and
communications (both written and oral) skills and proofreading skills.
Able to juggle many tasks with accuracy and speed, prioritize, retrieve
information, and meet deadlines with a high level of attention to
detail. Must be resourceful, have experience that demonstrates
initiative and problem-solving abilities.
We offer a competitive salary, comprehensive benefits package, and a
dynamic work environment. For more information, please visit our website
at www.aipla.org.
CONTACT:
Interested candidates should send salary requirements with a cover
letter including a description of your most significant accomplishment
to date and resume to cathleen@aipla.org or fax to 703-415-0786 to the
attention of Cathleen Clime, CMP.
2. Account Manager; GES Exposition Services; Landover, MD
General Responsibilities:
. Coordinate and oversee tradeshow production and provide on-site
supervision at tradeshow venues for a variety of accounts as assigned by
the Director of Account Management.
. Responsible for the management of shows from planning stages through
collection of invoice, including: collaborating with clients to collect
information; floorplan management; writing work orders; overseeing the
creation, approval and distribution of service kits; working with
internal departments to ensure work orders are completed; overseeing the
set-up and tear down of shows; and generating show management invoices
and following up until collected.
. Act as a liaison with show management, exhibitors, hotel/convention
center staffs, production personnel, internal clients and ancillary
vendors with regard to all services and build working relationships with
all.
. Ensure all tradeshows are produced within established budget
guidelines. Budget and fiscal responsibility on assigned events
including accuracy, forecasting and management onsite on the financial
aspect of events.
. Supervise and assist all show personnel assigned to Account Management
and all subcontractors as needed.
. Performs other duties as assigned and deemed necessary of the position
under the direction of the Director of Account Management.
Education/Experience:
College Degree required.
Knowledge of convention industry
2 years of tradeshow production or similar experience.
1 year of sales experience.
Skills/Competencies:
General accounting and finance knowledge with the ability to manage
shows to budget.
Strong negotiation skills.
Leadership skills and business acumen.
Must be extremely detail oriented and able to multi-task.
Self-starter able to work independently.
Excellent written and verbal communication.
Proficiency in MS Outlook, Excel, and Word.
Special Considerations:
Will require the ability to interact and lead union labor. Must be
available to work nights, weekends and at show site. Position averages
60-70 hours per week during several months of the year. Requires ability
to adapt to multiple settings and shifting responsibilities
Contact: Julie Smith
Phone: 301-583-5049
Fax: 702-914-5024jrsmith@ges.com
http://www.ges.com
3. Director of Member Relations; Professional Convention Management
Association; Chicago, IL
The Director of Member Relations is responsible for leading all member
initiatives including: acquisition, operations, innovative services and
retention. The Director manages a team of 6 staff including: PCMA front
office, customer service & operations, PCMA chapters and student
programs. Additionally, this position will be responsible for managing
the membership database, budget management, goals setting, development
of standard operating procedures and working closely with various
department heads to streamline operations and integrate efforts to reach
organizational goals.
ESSENTIAL DUTIES AND RESPONSIBILITIES
. Manage membership recruitment efforts including strategic development
of ongoing prospect lead generation and conversion; increase visibility
and measurable results from participation in industry related events;
encourage maximum usage and effectiveness of the digital desktop
directory; pursue mailing list rental sales.
. Oversee the membership retention efforts including the management of
the anniversary renewal process.
. Create and utilize reports generated from the available database
resources and PCMA surveys to uncover statistical information utilized
to development products and services to meet changing member needs.
. Assist with staffing of the membership team at the PCMA events
including the Annual Meeting, Education Foundation Dinner, Leadership
and Governance Conference, Board Meetings and the Chapter Leadership
Retreat.
. Create and manage departmental budgets (membership, chapters and
students).
. Provide leadership and manage member relations team of 6 staff
members, including the front desk.
. Monitor staff projects and progress to make adjustments as needed to
meet set goals and objectives.
. Meet membership revenue projections and individual category growth
goals, including a contingency plan to implement as needed.
. Assist chapters in their membership efforts by managing successful
recruitment and retention plan efforts at the local level utilizing the
joint HQ-chapter prospecting plan.
. Initiate and assist in the development of membership products and
services (collaborating with other internal departments) which include
PCMA's marketing materials brochure, ad-hoc campaigns,
Member-Get-A-Member and other affinity programs, member care program,
member recognition, internal staff MGAM programs, etc.
. Provide necessary reporting and recommendations to PCMA Board of
Directors as needed at board meetings and via conference calls.
. Responsible for securing member testimonials throughout the year to
use in all PCMA promotional efforts.
. Attend chapter events as necessary to share best practices and provide
headquarter support.
KNOWLEDGE, SKILLS, AND ABILITIES
. Strong working knowledge of association database systems, office
software systems, Windows applications; Word, Excel, etc.
. Self-motivated, possess excellent communication (verbal/written) and
conflict resolution skills.
. Possess good organizational skills, ability to work with multiple
projects simultaneously while maintaining quality.
MINIMUM QUALIFICATIONS
. Bachelor's degree preferred.
. Prior experience in the association membership, hospitality, meetings
and sales industry a plus.
. Prior leadership / management experience required.
. At least 3-5 years of related experience showing progressive
membership, marketing, sales growth and leadership equal to the skill
level needed to perform this position.
Fax: 312-423-7294resumes@pcma.org
4. EVENTS COORDINATOR; ESRI; Redlands, CA
An individual with event planning experience and superb attention to
detail skills is needed to support ESRI's involvement in producing
conferences, attending trade shows, and organizing seminars both
domestically and internationally. Currently there are multiple positions
available in the Events Department. Specific responsibilities will vary
depending on the team.
Department
Events Marketing
Responsibilities
§ Work as part of a department that plans and executes approximately
1000 events per year on the Conference, Trade Show or Seminar team.
§ Work with a requestor from conception of the event through post-event
activities.
§ Collect, input and disseminate event details, using the event
database, email, and other forms of communication
§ Breakdown budgets and plan food beverage and audio visual for events
§ Communicate with team members and other marketing teams, including
Marketing Operations, Marketing Communications, Sales teams, Graphics,
Production and others as necessary, to successfully plan and execute the
event
§ Assist in designing, executing and coordinating direct mail pieces and
e-mail campaigns.
§ Work with vendors including shipping and exposition companies.
Requirements
§ 4-year degree or equivalent of 5 years event planning experience. Or
combination of both.
§ Must possess excellent organizational, oral, interpersonal and written
communication skills
§ Must be able a self starter and able to meet deadlines in a fast paced
environment
§ Able to use Excel, Access and Microsoft word.
§ Minimal travel is required
Working Time
Full-time
Work Location
ESRI Headquarters, Redlands, CA
Contact: Maryann Stanson
Phone: 909-793-2853 Ext. 1704
Fax: 909-307-3072mstanson@esri.com
5. Programs & Events Coordinator; American Concrete Pavement Association
(ACPA); Skokie, IL
The American Concrete Pavement Association (ACPA), the national trade
association for the concrete pavement industry, is seeking a Programs &
Events Coordinator to support the Managing Director of Program & Events
with the development, production and coordination of the Association's
events including the annual meeting, winter and mid-year meetings,
governance meetings, educational seminars and trade shows. This is an
entry-level, professional position requiring “what it takes” to get the
job accomplished.
Essential Responsibilities
? Assist the Managing Director of Programs & Events with administrative
duties
? Actively participates in the development and coordination of meetings
& events deliverables
? Coordinate logistics for mailings of meeting notices and minutes,
trade show order forms, and handouts for educational seminars
? Track and traffic projects for Programs & Events
? Assist with reception coverage and duties while Receptionist is on
break and out of the office
? Develop and sustain productive working relationships across the
organization
Experience/Skill Requirements
? Associates/Bachelor's Degree or related experience required
? Minimum one year of meetings/events experience
? Demonstrated competencies in database management and the Microsoft
Office suite of products, including mail merges
? Efficient skills in researching and utilizing the Web
? Able to operate standard office equipment, i.e. copiers, fax, etc.
? Strong written and verbal communication skills
? Able to manage multiple projects simultaneously while maintaining
strict attention to detail
? Possess organizational skills, ability to prioritize assignments, meet
deadlines and work independently on various projects
? Consistently demonstrates cooperative attitude, assumes responsibility
and is flexible in working with others
? Able to work as a team member, providing courteous service to internal
and external customers
? Demonstrates a commitment to follow-through; results oriented and
exhibits a high level of drive
? Actively engaged in continuous improvement; provides suggestions for
improvement; offers solutions to challenges/issues while exhibiting good
team spirit
? Maintains effective presence while at work
Work Conditions
? Light travel, including the ability to attend evening meetings/events
(3 to 4 times a year)
? Sitting for extended periods of time
? Dexterity of hands and fingers to operate a computer keyboard, mouse,
and to handle other office equipment
? Frequent packing and shipping of trade show and meeting materials
? Ability to lift/pull 50 pounds when packing materials for trade shows
and meetings
We are diligent in being an employer of choice and we are proud to offer
the following benefits which include, but are not limited to: Medical,
Dental and Vision Insurance, 401K, Short/Long Term Disability Insurance,
and an environment encouraging professional growth.
Contact: Maryann Beckman-Berman
Fax: (847) 966-9970mbeckman@pavement.com
http://www.pavement.com
****From Sherri Seymour*****
6. Sales Person; Main Event Caterers; Arlington, VA
OUR SALES TEAM KEEPS GROWING! We are a Full-service, off-premise
catering and event design firm, looking for yet another EXPERIENCED
Sales Person to join our award winning team. Self-starters with sales
savvy, good networking skills and attention to detail will excel in this
position. Duties would include direct client sales, proposal
development, event design and on-site contact with clients. Great
company culture, benefits, and advancement opportunities. Please fax
resume to: 703-820-8054, or email to info@maineventcaterers.com.
Position is in Arlington, Virginia.
Sherri Seymour
Assistant Event Coordinator
Main Event Caterers
Phone: 703 820 2028
Fax: 703 820 2054sherri@maineventcaterers.com
*************************
7. ASSISTANT MANAGER, MEETINGS & SPECIAL EVENTS; ASAE & The Center for
Association Leadership; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2498319&keywords=&ref=1
8. Associate Manager, Events & Publications; Composite Can and Tube
Institute; Alexandria, VA
Small, fast paced Virginia trade association is seeking a college grad
to take on a variety of responsibilities in a small, dynamic office.
Candidate will need to assist with meeting planning, including
assistance with meeting logistics and program development, speaker
coordination, site selection and on-site event coordination.
Publications responsibilities include writing, designing, and developing
a bi-monthly newsletter, surveys/reports, web content, meeting
materials, and promotional/marketing materials for the association.
Also, responsible for membership services and membership marketing which
include development of membership benefit programs, coordination of
existing programs, and communication with members and vendors. General
office work and support also will be included in daily responsibilities
– must be a team player and willing to work closely with other staff!
Strong computer skills are required. Must be skilled in Adobe PageMaker,
Excel, and MS Office. Proficiency in other Adobe programs such as
Photoshop, Acrobat, a plus. COMPUTER SKILLS MUST BE OUTLINED ON RESUME
TO BE CONSIDERED FOR THIS POSITION. A creative team player with
excellent writing, organization, and communication skills. Initiative
and the ability to juggle multiple tasks a must. Travel required, some
overtime.
Email resume to ccti@cctiwdc.org or fax 703-823-7237.
NOTES: US Residents Only. $33,000+/doe, Fully paid benefits, free
parking
9. Senior Sales Manager; Hilton Hotels Corporation; San Diego, CA
Position Description
Represent the hotel in the development of market segments and new
customer relationships while maintaining existing relationships with
assigned accounts while consistently striving to maximize revenue in
rooms, public space, food & beverage and ancillary products and
services.
– Represent hotel by soliciting, responding to and negotiating with
persons requiring large and complex group accommodations with or without
meeting space and/or on-site catering, based upon market segment and
account files as assigned. Represent the hotel in significant
interactions dealing with customers relative to sales and operational
questions, concerns and issues. Negotiate contracts with customers and
commission agreements with third party agencies.
– Initiate the preparation of proposals and/or contracts to advise
prospective customers primarily of the hotel guest rooms, but also
meeting space and/or banquet date, space and rate availability. Develop
and quote prices for the same.
– Engage in outside hotel activities to discuss business opportunities
and entertain customers in local and assigned markets. Direct site
visits for respective accounts and participate in tradeshows, industry
and customer events.
– Attend weekly sales meeting or other scheduled meetings to support
business operations.
– Conduct site inspections with potential customers, visiting guest
rooms, meeting space and banquet facilities.
This position requires a minimum of two years experience in hotel sales
in a hotel with a minimum of 500 rooms.
Must have a college degree with an emphasis in business.
Must possess the following knowledge, skills and abilities:
– Basic hotel product knowledge.
– Basic knowledge of the hotel structure/layout and how all departments
interact.
– Extensive knowledge of market and related meeting industry.
– Ability to effectively deal with internal and external customers.
– Interpersonal skills to provide overall guest satisfaction.
Submit resume:
c/o Doubletree Hotel San DIego Mission Valley
7450 Hazard Center
San Diego, CA 92108
619-688-4086 fax
10. Manager – Meetings & Events; The Home Depot; Atlanta, GA
Position works with internal and external customers to produce
world-class meetings and events. Department is responsible for over $20M
in meeting related expenditures annually. Strategically plans, executes
and manages corporate meetings and events, including request for
proposal, site selection, contract negotiation, planning of all
logistics and budget management.
MAJOR TASKS, RESPONSIBILITIES AND KEY ACCOUNTABILITIES
. Manages all aspects of meeting and event logistics including site
selection, audio/visual and production, decor, online and onsite
registration, transportation, food and beverage. Provides on-site
management of all logistics throughout duration of event.
. Creates budgets for assigned meetings and events and is accountable
for staying within those budgets through forecasting.
. Negotiates volume pricing with hotels, ground transportation, vendors
and all third parties; signs hotel contracts.
. Communicates all information to hotels and internal customers in a
timely and accurate manner.
. Conduct post-meeting follow-up and assessment through client survey.
NATURE AND SCOPE
. Typically reports to Sr Manager, Events Management
. No associates report to this role on a permanent basis, but requires
the technical leadership of a project work team: may select team members
and assess capabilities, provide technical training, provide information
necessary to meet work, project or program objectives, evaluate program
or project performance.
MINIMUM QUALIFICATIONS
Must be eighteen years of age
Must pass the Drug Test
Must pass the Background Check
Must pass pre-employment tests if applicable
PREFERRED QUALIFICATIONS
. 5 -10 years experience as a Meetings and Events Manager for large
corporations with high meeting volume.
. Corporate meeting experience
. Strong background in hotel contract negotiations
. Must thrive in a fast-paced work environment and manage multiple
projects
KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES
. Excellent verbal and written communication skills. Highly skilled
negotiator and logistics manager. Must be able to make decisions and
work autonomously.
. Must drive a sense of urgency and accuracy. Must be customer-driven
and able to interface with associates on all levels, both Officers and
store associates, and have a clear understanding of The Home Depot
values and culture.
. Excellent understanding of financial management principles including
budgeting.
. Advanced PC skills including PowerPoint, Word, Excel, Access and MS
Project.
. Ability to learn new computer software as needed to improve
presentations/meetings/events.
Education
The knowledge, skills and abilities typically acquired through the
completion of a bachelor's degree program or equivalent degree in a
field of study related to the job.
Apply online at homedepot.com under careers. Job #46011
Please note in comments that you are an MPI referral.
11. Conference Coordinator; Sea Crest Resort and Conference Center;
North Falmouth, MA
Cape Cod's largest resort seeks an experienced and dynamic individual to
assist the director in all facets of hotel functions.
Required Qualification
Should have at least three years experience in a hotel environment as a
conference coordinator. Delphi experience helpful.
Education
A degree in hotel management or related field would be desirable but not
obligatory if the candidate has comparable experience in this area.
Please send/email resume or apply in person to:
Leeanne Moulthrop
Director of Human Resources
Sea Crest Resort and Conference Center
350 Quaker Road
North Falmouth, MA 02556leannemoulthrop@seacrest-resort.com
12. Meeting and Event Planner; Humana Inc; Louisville, KY
Role: Business Services Project Manager
Assignment: Meeting & Event Planner
Location: Louisville, KY OR Green Bay, WI
Assignment Capsule
As a Business Services project manager you will: design, implement and
manage special projects in various functional areas throughout Humana,
making use of data analysis and best-practice techniques to achieve
business objectives and improve business outcomes.
Enable successful execution of meetings and events
Provide project based meeting management
Coordinate, facilitate and manage all travel, meeting, and special event
activities for business groups within the enterprise
Provide proactive consultation on related budgetary and logistic issues
to business leaders, managers and associates
Conduct negotiations and maintain relations directly with vendors
relating to all meeting and event activities
Manage individual events in web based meetings management system,
including execution of online registration, and communications to
attendees.
Provide post-event reporting and analysis to meeting sponsors, business
leadership
Estimated travel depends on the dynamic of type of events
managed(approximately. 5 – 20%)
Occasional extended hours when required by early morning or evening
meetings and events
Key Competencies
Builds Trust: You honor your word by doing what you say you are going to
do.
Implementation/Execution: You are good at organizing and managing
multiple priorities and/or projects by using appropriate methodologies
and tools.
Innovate: You introduce new ideas and processes which improve
performance and productivity.
Problem Solving: You are a problem solver with the ability to encourage
others in collaborative problem solving. Acting as both a broker and
consultant regarding resources, you engage others in problem solving
without taking over.
Role Desirables
Bachelors Degree Preferred
CMP/CMM certification preferred
Five years meeting and event planning experience
MS Office and web/internet technology skills
Hospitality management experience a plus
Professional appearance, demeanor, communication
Please visit www.humana.com and under the career section apply for this
specific req number – 14160.
13. Director of Operations and Retention; Chief Executive Network;
Lawrence, KS
The Chief Executive Network Director of Operations and Member Retention
is responsible for the lifeblood of CEN- Operations, member meetings and
the retention of existing members. The position requires a seasoned
professional who can manage tasks and people, has a drive for
excellence, is a creative problem solver, and is a diligent worker who
wants to grow with the company.
The Director will be responsible for all CEN operations, pre-meeting,
meeting and post meeting activities for at least 12 member meetings and
2 annual conferences. In addition, this position will be responsible for
managing existing member retention programs, creating innovative new
programs, and in general significantly increasing the member retention
rate. This is a hands on position.
Position Duties and Responsibilities
(Includes but is not limited to)
*Accountable for meeting attendance
– Creates with help of key advisors (Process Leaders and members),
stimulating meeting agendas
-Responsible for frequent and quality member contact to emphasize
importance of key meeting aspects to bolster attendance
– Ensures and closely tracks attendance for materials preparation and
coordination with hotel
*Implements and/or directs the implementation of meeting processes
– Ensures detailed planning and coordination of all aspects of meeting
hotel- contract, billing, AV, meals, room set-up, etc
– Ensures detailed planning of facilitators roles and responsibilities
at each meeting and communicates same in timely manner
-Ensures (and if necessary improves) existing checklists are carried out
in such a way as to ensure flawless meetings
*Budgeting
-Prepares and reconciles meeting and event budgets
*Ensures flawless execution of Gold Standard for Meetings
-On-site member registration
-Coordination with hotel for services
– Meticulous execution and follow through of existing check lists
– Ensures anticipation and attention to member needs
*Pre and Post Meeting Activities
Evaluates meeting execution own efforts and plans for improvement
– Ensures execution and follow through of existing check lists before
and after meetings
– Ensures comprehensive data collection and analysis for existing
measures of meeting success
-Leads meeting quality improvement effort
*Member Retention
Responsible for keeping member loss less than 10%
Implements existing member retention programs
Designs, implements and evaluates new member retention efforts
Required Qualification
Must Haves
High sense of urgency about projects, assignments & company growth
Can anticipate company needs, develop interventions and move proactively
toward results
Has an “ownership” mind set (wants to grow with the company)
Has managed both people and processes
Has a drive for excellence/constant striving to improve each process
continually!
Has solid analytic thought process
Seasoned manager
Understands business and business systems
Can balance the focus on details with the big picture
Has “supervised” people effectively
Has a drive for excellence
Low ego investment i.e.” I am here to learn. I take a great deal of
pride in what I do, but I never let being right or wrong get in the way
of the organization constantly getting better”.
Has high intensity around organizing seemingly chaotic situations.
Keenly understand importance of well thought our procedures and
excellent communications in reducing errors, problems, & disorganized
occurrences.
Education
Qualifications
College Degree in business or related field
Minimum of 5 years experience in a complex, results oriented environment
Email resume to jennifer@chiefexec.com
Jennifer Grabill
14. Creative Live Event Producer; BCD Meetings & Incentives; Chicago, IL
BCD Meetings & Incentives (BCD M&I) is a leading provider of global
meetings, incentive travel, event logistics and live event production,
with offices in 25 locations worldwide. BCD M&I relies heavily on the
expertise, integrity, innovation and dedication of its staff in order to
deliver successful, creative event management solutions to major
corporations worldwide. For more information, visit www.bcdmi.com.
An exciting opportunity has arisen for a full-time Creative Live Event
Producer position in our downtown Chicago office.
BCD M&I is looking for a highly experienced Live Event Producer to
recognize new production opportunities that are coming into our US
office.
Reporting directly to the Head of Production, who is based in the UK,
you will be expected to work closely alongside the Logistics, Sales and
Creative design teams in the US to deliver events such as live shows,
sales conferences, product launches and awards ceremonies as well as
video and multimedia production.
This is a unique opportunity for someone with a desire to develop and
grow the capabilities of our organization in this region, and make a
success of the newly implemented Production team in Chicago.
It will ultimately be your responsibility to oversee the creative
production deliverables for BCD M&I (US), from taking the initial brief,
to proposal writing, budgetary control and the creative development of
client accounts.
You will be required to select, co-ordinate and manage staffing for a
project, both in-house and with freelance support. Excellent
communication skills, at all levels, are therefore a pre-requisite.
We are seeking that “right” person – someone with the ability to find an
innovative working solution to a brief, by injecting flair and depth of
experience. You will also have a natural ability to lead and identify
ways to achieve growth in the US region, supported by our Sales Team.
Required Qualification
*Degree or Work experience equivalent required
*Minimum of 7 years of relevant experience in a live event production
role strongly preferred
*Understanding of Health and Safety requirements, Risk Assessments,
Method Statements
*Understanding and experience of US Union and Labour regulations
*Proficiency in Microsoft Office
Education
High School degree, college preferred
An attractive salary/benefits package is offered. BCD M&I is an Equal
Employment Opportunity Employer.
To express interest and apply for this position, please email your
resume and salary expectations to nicky.main@bcdmi.co.uk.
15. Intern; Professional Convention Management Association; Chicago, IL
PCMA is offering an internship in the Member Relations department on a
part-time basis. The Professional Convention Management Association
(PCMA) is a nonprofit international association of professionals in the
meetings industry whose mission is to deliver breakthrough education and
promote the value of professional convention management.
Position Overview
Working with the PCMA member relations department, this intern will
assist with the member renewal process, preparation for the Annual
Meeting, and other projects as assigned. While this position will
complete a certain amount of clerical work, it will also involve
substantial interaction with a variety of PCMA staff to provide guidance
in forming and completing intern goals and responsibilities. This is an
excellent hands-on experience working closely with staff at the premier
meetings industry association.
In addition to the hands-on experience our intern will receive, PCMA
also offers a resume review (including editing), interview tips, and
guidance on getting a job in the industry at the completion of the
internship.
General Responsibilities include:
o Manage archiving of all member records and transition to electronic
format
o Assist staff with membership and prospect audits in preparation of
implementation of new database
o Support Chapter/HQ Program Documentation
o Create and/or assist with membership correspondence
o Support staff with 2006 member renewal process, transitioning from
annual to anniversary cycle
o Assemble and mail information to prospective members
o Attend local chapter events and assist staff in preparation of PCMA HQ
events
o Prepare communications and templates for student educational programs
o Manage member prospects in membership database
o Filing, copying, clerical duties, and other projects as assigned
Position Requirements:
o College focus in association or hospitality/meeting planning industry
o Excellent organizational and customer service skills
o The ability to work independently and in a team environment
o Computer skills must include Microsoft Outlook, Word, and Excel.
Database experience is a plus.
o Great attention to detail
o Student must be able to obtain college credit for the internship
Duration:
Prefer work availability of 14-40 hours per week, however we can be
flexible. We will work with student schedule.
Fax: 312-423-7294resumes@pcma.org
16. Director, Exhibits and Sponsorship Sales; Electronic Retailing
Association; Arlington, VA
http://asi.careerhq.org/jobdetail.cfm?job=2499206&keywords=&ref=1
17. Associate Director, Meetings and Exhibits; American Association for
Cancer Research; Philadelphia, PA
http://asi.careerhq.org/jobdetail.cfm?job=2498930&keywords=&ref=1
18. Manager – Exhibits and Corporate Development; American Public Power
Association; Washington, DC
Energy-related trade association is seeking a manager of exhibits and
corporate development, responsible for overseeing exhibit-space sales
and event sponsorships. The successful candidate will market association
programs, conferences, products and services to sponsors and exhibitors
for a minimum of eight national meetings a year. He/she will assist with
increasing overall membership and achieving budgeted revenue goals.
Applicants should have a bachelor's degree with a minimum of four years
experience in exhibit/tradeshow sales and solicitation, fundraising, and
report and promotional copy writing. Travel is required. We offer
excellent benefits and salary is commensurate with experience. Equal
Opportunity Employer; no relocation expense reimbursement.
Mail, e-mail, or fax cover letter and resume with salary history to
Shelley Padilla-Exhibits & Corporate Development Manager Position, APPA,
2301 M Street, NW, Washington, DC 20037, SPadilla@APPAnet.org,
202-467-2910
19. Event Planner/Fundraiser; AABB; Bethesda, MD
http://asi.careerhq.org/jobdetail.cfm?job=2498778&keywords=&ref=1
20. Director of Sales; Palace Entertainment; Ocala, FL
Silver Springs – “Nature's Theme Park” is seeking an energetic,
motivated individual to lead the sales team responsible for generating
all group sales business for the park.
Duties
-Provides leadership and strategic direction for a 4 person sales team
-Actively participates in prospecting new clients
-Cultivates, develops and manages relationships with Businesses,
Associations, Conventions/Meetings, Tour & Travel, Schools, Youth, Camp
Groups and Religious Groups
-Manages Expense and Revenue Budget
-Manages and provides Sales direction to Sales Managers and Sales
Coordinator
-Directly responsible for attaining the Group Sales Revenue Goal by
renewing existing business and generating new business
-Work collaboratively with Director of Marketing to integrate sales
programs
Required Qualification
-3 Years Outside Sales experience (preferably in the attractions or
hospitality industry), 1 year Sales Management experience
-Strong Organizational Skills
-Demonstrated Outside Sales success
-Good working knowledge of all sales distribution channels
-Must be able to work extended hours and weekends when necessary
-Must be an Effective Communicator and Team Player
-Self Starter with strong work ethic and a can do positive attitude
-Ability to handle multiple tasks simultaneously
Education
College degree or 3 years successful outside sales experience at Theme
Park, Water Park or Family Entertainment Center
Please submit resumes to: avanaman@palaceentertainment.com
21. Travel Analyst; Humana Inc.; Louisville, KY
Requirements:
– Bachelor degree required
– Five year Travel industry experience
– Analyzation skills
– MS Office and web/internet technology skills
– Proven technical aptitude
– Must exhibit excellent interpersonal and communication skills
– Professional appearance and demeanor
Assignment Summary:
– Provide daily support and guidance to associates, contractors,
affiliates and guests requesting information or assistance with Humana's
travel tool, policy and/or procedures
– Provide guidance to associates with regard to air, car and hotel
compliance based on company guidelines
– Collect and analyze travel compliance data; recommend and affect
change as necessary
– Coordinate travel for new associates
– Schedule and conduct training for Humana associates regarding Humana's
online travel tool
– Assist the Manager of Travel and Meeting Support Services with all
travel related functions
– Work occasional extended hours as necessary
Key Competencies:
– Demonstrable understanding of business, process and operational
principles and their application
– Reporting & Analysis
– Problem solving
– Technology aptitude
– Behaviors that build trust
– A drive for excellence
– Accountability for meeting clearly stated expectations and
responsibility for achieving results
Please apply on line at www.humana.com and search for the req 12774. You
can apply directly to this req number.
22. Meetings Registrar; Association of American Medical Colleges;
Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23106401&jobSummaryIndex=29&agentID=
23. HOTEL TRAINEE ASSISTANT/MANAGER TRAINEE; not listed; Falls Church,
VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23097421&jobSummaryIndex=5&agentID=
24. Director Of Sales & Marketing; Gold Key PHR Hotels and Resorts;
Washington, DC
Gold Key PHR Hotels and Resorts in Virginia Beach, Virginia is now
hiring for a Director of Sales & Marketing. We are a dynamic and
entrepreneurial Company offering an excellent opportunity for the ideal
candidate: This unique, first class opportunity is located at one of the
major gateways on the east coast. Gold Key/PHR Hotels and Resorts is a
growing hospitality Company. The Director is responsible for the sales
initiatives at all resorts and hotels. The Director is responsible for
the creation and implementation of all marketing plans with the
expressed objective of maximizing revenues to their potential for each
resort. Ideal candidate will have 5 – 7 years experience in a similar
position with a combination of hotel level and regional or multi-unit
experience. Timeshare knowledge a plus! Required core competencies
include excellent leadership skills, achievement focus, analytical
skills, business/financial acumen, innovation, planning and organization
skills.
We offer a superior compensation package, including company matched
401K, major medical insurance and bonus potential. EOE
Please apply online atwww.goldkeyphr.com/careers
Submit your resume to: recruiter@phrinc.com or 757-437-8342.
Include your previous salary history and requirements.
If you have any questions please call 757-213-4344.
25. Sales Managers; Potomac Hospitality Services; Washington, DC
Due to recent growth a recognized leader in boutique hotels is seeking
sales people. All properties have great locations, in great condition
and provide services that support your sales efforts. This is a great
opportunity to join a stable company on the move.
We require 1-3 years hotel sales experience. Our wage package includes
an incentive program and free health insurance. For a confidential
interview send your resume to:
Director of Human Resources
Potomac Hospitality Services
1660 L Street, NW, Suite 600
Washington, DC 20036
Fax (202) 331-0039smseeger@potomachospitality.com
26. Senior Sales Manager; not listed; Arlington, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23100701&jobSummaryIndex=10&agentID=
27. Sales Coordinator; not listed; Arlington, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23099026&jobSummaryIndex=11&agentID=
28. Director, Meetings and Event Logistics Support; American College of
Cardiology; Bethesda, MD
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23090751&jobSummaryIndex=15&agentID=
29. Conference Services Manager; Prevent Child Abuse America; Chicago,
IL
Position: Conference Services Manager
Reports to: Director of Conferences
Level: Senior Specialist
Prevent Child Abuse America seeks a dedicated meetings professional to
support the strategic, educational, and logistical objectives for its
conferences, meetings and special events as both a self starter and an
effective team player. Responsibilities include the following:
.Manage logistical requirements for national conference, including
housing, F&B, A-V, exhibitor services, offsite events, transportation,
etc.;
.Manage national conference registration processes, including database
management, revenue tracking and reporting, data entry, customer
service, on-site procedures and work flow;
.Maintain conference database and coordinate with IT and Communications
staff for marketing and on-line registration purposes;
.Assist in development of meeting budgets; track expenses and provide
reporting as needed; ensure accurate billing from vendor partners;
.Recruit and manage volunteers for conference/event support;
.Actively participate in all conference planning meetings; lead
workgroups of diverse constituents on conference elements such as
exhibitors, offsite events, etc.
.Provide support as needed for other PCA America meetings and events,
such as Board meetings, network meetings, summits, seminars, etc.;
.Provide support as needed for PCA America special events, such as the
Blue Ribbon Ball, the Wrigley Run, etc.;
.Represent PCA America in a professional and well-informed manner by
staffing the exhibit booth at conferences and public expos; and
.Some travel (2-3 times per year) and late/weekend hours as needed to
meet key deadlines and support conferences and events.
Requirements:
.College degree and 2-3 years previous meeting planning experience
.Expertise in Microsoft Outlook, Excel and Word; also database
management
.Strong written and oral communication skills
.Excellent organizational skills and attention to detail
.Ability to coordinate multiple projects, priorities and deadlines;
excellent time management skills
.Strong customer service skills, “people person”
Prevent Child Abuse America is a national, non-profit organization
working to prevent child abuse and neglect for our nation's children. We
achieve this mission by increasing public awareness about the issue of
child abuse, conducting research in the arena of prevention, advocating
for policies that support families and children, and providing training
and technical assistance to prevention programs. Prevent Child Abuse
America works closely with 42 state chapters, over 400 Healthy Families
America program sites and state leaders across the country.
Salary: Low 40's
Starting Date: April 2, 2007
Application Process: TELEPHONE CALLS WILL NOT BE ACCEPTED
An interested applicant is to send or fax a cover letter, salary history
and resume to:
Robert Allen, Director of Administration
Prevent Child Abuse America
500 North Michigan Avenue
Suite 200
Chicago, IL 60611
Fax: 312-939-8962
Or an application may be sent electronically with cover letter and
salary history and resume to jobsmail@preventchildabuse.org
For more information about Prevent Child Abuse America please visit our
website at www.preventchildabuse.org
30. Account Manager – Trade Shows; CompuSystems, Inc.; Broadview, IL
Are you a good problem solver? Do you enjoy working with a diverse group
of people and want a job with plenty of variety?
CompuSystems, a leader in trade show registration and exhibitor services
technology for nearly 30 years, is seeking a bright individual to join
its Account Manager team.
Our Account Managers are the project leaders for our accounts and
coordinate the details of all phases of trade show registration with our
sales team, our clients and our support departments.
This is a comprehensive position involving assisting clients in
assessing their needs and in understanding our process, disseminating
specifications to other operating units, directing show related
activities and schedules and, monitoring all processing. Approximately
20% USA travel.
Along with projecting a professional image, you should have a solid
understanding of customer service with good problem analysis and
resolution skills. Strong communications and PC skills are a must; trade
show, travel, hospitality or meeting planning experience is preferred.
If you're interested in joining a winning team with an industry leader
in a challenging and fun job with plenty to keep you on your toes, send
your word.doc resume and cover letter with desired salary range, to katie.jelinek@compusystems.com. Learn more about us at www.compusystems.com.
31. Conference Manager (Events, Logistics, Housing); International
Association of Chiefs of Police; Alexandria, VA
JOB TITLE: Conference Project Manager (Events, Logistics & Housing)
SALARY: $50,000 – $54,0000 DOQ
DIRECTORATE: Information Services Directorate
LOCATION: Alexandria, VA
JOB SUMMARY:
This position manages the housing process, space assignment, events
requirements, room set-up, audio-visual set-up, food and beverage
functions, first-aid services, prepares the resume book for the
convention center and contractors, and oversees the annual banquet.
JOB RESPONSIBILITIES:
Manages the hotel lottery tour and plans and executes the annual hotel
lottery process.
Work with contractors, and travel planners to ensure housing needs are
met and supervise all hotel/conference related contracts.
Works closely with the city's convention and visitors bureau .
Identifies and maintains database of all conference/related events and
requests..
Coordinates conference event scheduling and room assignments.
Develops event information for the printed conference program and the
web site.
Receives, approves or modifies all requests for conference events (650+
events)
Develops the conference resume book pertaining to services, room setup,
food and beverages, and manages room set up process for all conference
events.
Orders and verifies proper placement of audio-visual, internet service,
microphones, furniture and other requirements for the conference events.
Manages/audit room changes and related charges.
Manages the conference audio-visual contract.
Selects menu, approve and order all food and beverage for the conference
to include the staff meals, committee requests, luncheons, dinners, and
receptions.
Select menu, oversees decorations, table assignments, setup and
entertainment for the annual banquet.
MINIMUM QUALIFICATIONS:
Bachelor's degree preferred.
Certification as a professional meeting planner desirable.
Minimum of four years experience in coordinating large-scale meetings,
managing third-party housing company, hotel, food and beverages
contracts.
Experience with contract negotiation.
Experience with budget preparation.
Demonstrated history of sound business judgment.
Multi-task oriented and able to work well under pressure.
Excellent computer, oral, interpersonal and written communication
skills.
SPECIAL CONDITIONS:
Travel required for site visits, meetings and conference.
APPLICATION INSTRUCTIONS:
Interested candidates should submit a cover letter, resume and salary
history to: jobs@theiacp.org or mail resume to Human Resources,
INTERNATIONAL ASSOCIATION OF CHIEFS OF POLICE, 515 North Washington
Street, Alexandria, VA 22314. EOE
Phone: 703-836-6767 Ext. 351
Fax: 703-836-4573jobs@theiacp.org
http://www.theiacp.org
32. Meetings Manager (Meeting Planner) Medical Dept.; Cystic Fibrosis
Foundation; Bethesda, MD
Does your present job offer you.
. Team oriented and friendly environment
. Great benefits including 3 wks vacation, medical, dental, 401k,
others!
. Convenient location near Bethesda Metro, shops, restaurants & Crescent
Trail
Cystic Fibrosis Foundation, a large nonprofit healthcare organization is
looking for a Meetings Manager in the medical department of our Bethesda
based national office. Work closely with other team members to ensure
successful execution of our annual medical conference of 3000+ attendees
and several off-site pop up meetings of 25-150 attendees as needed.
Responsibilities include site research, hotel & vendor contract
negotiation, on-site/exhibit hall management, preparing & distributing
meetings materials/programs, creating logistics memos & disseminating
logistics information to speakers, sponsors and others, maintaining
meeting history, monitoring meeting expenditures and reconciliation of
meeting related invoices.
Qualified candidates will have 4-5 years experience with a high volume
of pop-up meetings (all phases of planning) or minimum of 2 years
experience with medical meetings of no less than 1000+ attendees.
Knowledge of all components of meeting planning process and industry
procedures is required. Candidate should be highly motivated, able to
set & shift priorities to meet deadlines, capable of handling multiple
projects simultaneously and have outstanding problem solving ability.
Must be able to work independently and be a strong team player, have a
professional demeanor, strong administrative skills and be proficient in
all MS Office applications. Workable database knowledge & MS Project is
a plus. Some travel is required.
Come and join our fast paced and fun organization that is making a
positive impact on our community!
Competitive salary and benefits package including medical, dental,
vision, 401k match, 11 paid holidays and more! . EOE Please submit your
resume and cover letter, indicating salary history, directly online to: http://www.cff.orgunder Employment Opportunities.
To apply now, click on link below or copy and paste to browser:http://www.prohire.com/candidates/default.cfm?szWID=10906&szCID=49079
33. Director, Conference Services; AAA National; Heathrow, FL
Directs the development of speakers and workshop leaders, meeting format
and agenda, budgeting, promotion, registration, production,
entertainment and on-site coordination of events. Events consist of
business line conferences, board meetings, committee meetings, trade
shows, and special events sponsored by the National Office. Develops and
administers meeting and housing budgets. Hires, trains and directs staff
and suppliers in all aspects of meeting development and execution to
achieve maximum operational and budgetary effectiveness. Negotiates and
approves contracts with suppliers such as hotels, airlines, car rental
companies, speakers and workshop leaders, production services, and
entertainment providers.
Supervisory Responsibilities
This position has functional responsibilities for at least six (6)
direct reports.
Duties and Responsibilities
1. Directs preparation of education and meeting formats, schedules, room
assignments, layout preparation, menus, guarantees, function
specifications, scripting and related details to ensure seamless on-site
management of events. (25%)
2. Negotiates and approves all contracts and agreements between hotels,
transportation companies, speakers and all suppliers. (15%)
3. Conducts and oversees post-meeting evaluations, recommends and
implements areas for improvement, potential cost savings, and potential
revenue producing areas of interest. (10%)
4. Provides direction to departments and staff in development of
individual meeting goals and objectives, meeting content and scheduling.
(10%)
5. Directs development and administration of all meeting budgets,
processing and approval of payments, revenue, hotel master accounts and
development of financial analyses. (10%)
6. Develops and approves RFPs, proposals and agreements for staging,
production, design, creative elements, lighting, sound and audio usage
for meetings and conferences. (10%)
7. Develops guidelines and entitlements for sponsorships and ensures
departments are in compliance. Directs and coordinates the activities or
product disbursement of sponsored areas. (5%)
8. Provides direction and training to staff on customized electronic
database for processing of attendee and suppliers on-line registration.
(5%)
9. Develops executive summaries and necessary reports and
recommendations for senior management and individual departments to
affect procedural changes or cost saving activities. (5%)
10. Formulates and maintains clear communication and professional
relationships between AAA and professional and industry organizations,
as well as hotels, suppliers, partners, clubs and related interests.
(5%)
Requirements
. Bachelor's degree and six (6) to eight (8) years of meeting planning
in an association environment and hotel convention management or related
experience
. Or Bachelor's degree, four (4) to six (6) years of meeting planning in
an association environment and hotel convention management or related
experience and Certified Meeting Professional (CMP) certification
. Thorough knowledge of meeting planning techniques
. Strong knowledge of general finance and budgeting
. Experience in staging, production and audio-visual logistics
. Basic understanding of contractual law
. Strong knowledge of hotel operation and operating procedures
. Strong negotiating skills
. Ability to direct and monitor multiple programs and activities
. Strong background and knowledge of sponsorship opportunities and
solicitation
. Experience in marketing, printing and promotions
. Basic understanding of Web-based information systems
. Detailed oriented, but able to see the big picture
. Able to communicate effectively with all effectively levels of
management, staff, attendees and suppliers
http://www.aaa.com/jobs
34. Program Coordinator; Canadian Tourism Commission; Arlington, VA
The Canadian Tourism Commission located in Arlington, VA is seeking a
Program Coordinator to join its team. The Program Coordinator is
responsible for assisting both in the preparation, organization and
execution of all activities designed to ensure the success of the
Meeting, Convention and Incentive Travel and Media/PR Programs.
Experience in the hospitality, tourism or meetings industry is
preferred.
This can-do individual has a strong knowledge of Microsoft Office and
has an aptitude for learning other applications. This team player must
have excellent written and verbal communication skills. The ideal
candidate embraces technology and leverages it to create efficiencies in
a fast-past environment. Organizational skills are a must, as this
candidate will need to juggle multiple tasks under pressure.
This full-time position has a salary to commensurate with experience and
full benefits. Located near the Orange Line Metro in Ballston. Please
e-mail cover letter/resume to Neil Loewentritt at Loewentritt.neil@ctc-cct.ca.
Fax: (703) 875-9452
35. Conference Senior Program Manager; International Association of
Chiefs of Police; Alexandria, VA
JOB TITLE: Conference Senior Program Manager
IACP Annual Conference and Exposition
SALARY: $62,000 – $67,500 DOQ
DIRECTORATE: Information Services Directorate
LOCATION: Alexandria, VA
JOB SUMMARY:
This position has the responsibility for supervising several programs
related to the Annual IACP Conference. This includes overall conference
management, training and supervising conference staff, forward the
development of the conference sponsorship program, develop new business
opportunities, guide the long-term conference strategic planning effort.
This position supervises other employees, manages contracts and contract
employees.
JOB RESPONSIBILITIES:
Oversee all aspects of the conference to include the exposition and
logistic fulfillment ensuring a successful conference.
Maintain and improve the conference brand.
Develop appearance upgrades and technical enhancements for the annual
conference and direct logistical elements of the conference.
Manage the contract services associated with the conference.
Direct, guide, and develop conference staff through coaching and
training.
Collaborate with key IACP staff to establish future goals, strategies
relating to IACP corporate goals and objectives, enhancing the image of
IACP.
Oversee the development of the sponsorship program, implementation of
sales plan, fulfillment of sponsorship program and plan new sponsorship
opportunities.
Develop a strategy to identifying new business opportunities through the
annual conference.
Seek out product developments to open new conference revenues sources.
Develop strategic alliances, joint ventures and relationships to further
the conference and establish future conference locations.
Develop long-term contracts to obtain the most benefits from vendor
selection and guide long-term conference strategic planning.
Other duties as assigned
MINIMUM QUALIFICATIONS:
Bachelor's Degree.
Certification as a professional meeting planner and/or an exposition
manager.
Minimum of seven year's of progressively responsible experience in
meeting planning and/or exposition planning.
Supervisory experience required with the ability to work as a team
leader and player.
Excellent management skills combined with the ability to effectively
interact with all levels of the profession
Experience with conference sponsorship programs and the development of
corporate alliances and relationships.
Experience in conference new business development, long-term logistical
planning, contract negotiations, budget preparation, and strategic
planning.
Demonstrated history of sound business judgment and financial success.
Multi-task oriented and able to work well under pressure.
Excellent computer, interpersonal and oral and written communication
skills.
SPECIAL CONDITIONS:
Travel required for site visits, meetings, and conference.
Interested candidates should submit a cover letter identifying the
position being applied for, resume and salary history to: International
Association of Chiefs of Police, Human Resources, 515 North Washington
Street, Alexandria, VA 22314. EOE
Phone: 703-836-6767 Ext. 351
Fax: 703-836-4573jobs@theiacp.org
http://www.theiacp.org
36. Senior Conference Services Manager #G0407; Educational Services,
Inc.; Bethesda, MD
A growing government contractor is seeking a full-time Senior Conference
Services Manager (SCSM) to serve as an events and logistics lead and
expert, providing group and cross-group management for the planning and
implementation of tasks associated with a wide variety of
client-sponsored conferences, grant peer reviews, etc. Corporate
responsibilities will include serving as a liaison between and among
functional project teams; and contribute to conference staff deployment
plans to support various concurrent and sequential client-sponsored
events. In addition, major responsibilities will include staff
supervision, progress reporting, budgeting, and maintaining project
timelines. This position will report to the Director of Peer Review and
Conference Services.
Responsibilities also include: oversee the planning and implementation
of conferences that range from 1 to 6 days in length, and up to 1,000 or
more participants; manage, design, and develop conference management and
logistics databases, generate participant correspondence, registration
reports, and rooming lists; coordinate/collaborate with our travel
agency to manage the identification/negotiation process of hotel
properties for client meetings; direct and oversee the hotel/meeting
space arrangements and monitor all contract terms with hotels and
vendors related to conferences; plan, manage, and execute conferences,
peer reviews and events onsite either directly, or by overseeing staff
meeting planners and other conference professionals; oversee and manage
participant registration process; respond to task orders and requests
for proposals including proposal management development; and seek
opportunities to expand existing client relationships.
Qualifications
. Bachelor's degree required, Master's degree preferred;
. Completion of a Registered Meeting Planner (RMP), Certified Event
Planner (CEP), or Certified Meeting Planner (CMP) program; and
. Minimum of 12 years of experience in meeting planning and
implementation for Federal clients including project management, budget
development, and staff supervision.
Required Skills
. Superior organizational skills, ability to multitask and problem
solve;
. Demonstrated leadership and interpersonal skills, including the
ability to work with high-level Federal government clients, consultants,
and vendors;
. Excellent written and verbal communication skills;
. Mastery of computer skills related to databases, budget tracking, word
processing, and calendaring, including MS Office Suite of Applications,
Events Pro, or other conference planning software; and
. Availability for approximately 15-25% travel locally and nationally.
Desired Skills
. Knowledge and experience with grant peer review, onsite and online;
and
. Knowledge of Federal travel regulations.
ESI offers a comprehensive benefit package and is Metro accessible. See
full position description at http://www.esi-dc.com.
Interested candidates please send cover letter/resume referencing #G0407
SCSM to careers@esi-dc.comor mail to: ESI, 4350 East West Hwy, Suite
1100, Bethesda, MD 20814, ATTN: Angela Benson. Thank you for your
interest in ESI however, only those selected for interviews will be
contacted. No phone calls please. EOE.
37. VP Conferences and Meetings; Futures Industry Association;
Washington, DC
The Futures Industry Association, Washington, DC, has a position
available for a Vice President of Meetings and Conferences to replace
the outgoing conference head. The individual will oversee a staff of
three (Director of Sales & Marketing, Conference Coordinator, and
Conference Registrar). The candidate will be responsible for all aspects
(except educational content) of planning five annual domestic meetings
to include a 16,000 net square foot trade show and two annual
international meetings with attendance reaching 5,000 at the annual
trade show. Responsibilities include: site selection, contract and
vendor negotiation, budgets and financial reports; exhibits, logistics,
sponsorships, and entertainment. Responsibilities also include
involvement with several other one day or partial day meetings and board
meetings.
Requirements:
5-10 years experience in a similar environment is desired. International
experience, bachelor's degree and CMP designation are a plus.
FIA is the only association representative of all organizations that
have an interest in the futures market. Visit http://www.futuresindustry.orgfor more information on our organization
and events. Send your resume to Jeff Morgan, COO at jmorgan@futuresindustry.org.
NOTES: International Candidates Will Be Considered. Excellent salary
and benefits, including bonus potential.
38. Exhibit Sales Account Manager; J. Spargo & Associates, Inc.;
Virginia
We have an opening for an energetic, self-motivated individual to sell
exhibit space and sponsorships for trade shows.
Responsibilities Include:
Selling exhibit space by telephone
Generating new leads
Cross-selling related shows
Minimal travel required
Qualifications:
1-2 years business-to-business sales experience (exhibit/advertising
sales preferred)
Excellent communication and interpersonal skills
The ability to work independently
College degree is a plus
Knowledge of Word, Excel, Access and Outlook
A2Z and/or SalesForce.com experience is a big plus
Compensation:
Competitive salary and incentives
Excellent benefits
About J. Spargo & Associates, Inc.:
J. Spargo & Associates, Inc. is a full service event management company
with a solid 35+ year history of providing clients with innovative,
attentive management and sales services, nationally and internationally.
For more information, visit www.jspargo.com.
TradeshowWeek recently named J. Spargo & Associates, Inc. to the list of
“Top 10 Show Management Companies in North America”.
Please fax resume with salary history to 703-818-9177 attn: HR manager
or email jsajobs@jspargo.com.
39. Program Coordinator for Special Programs; Wellesley College;
Wellesley, MA
Program Coordinator for Special Programs
Wellesley College Alumnae Association
The Program Coordinators provide the administrative and logistical
support necessary for the smooth functioning of the Alumnae Association
programs and services. Serves as a resource for information, assistance
and support materials. Facilitates the day to day operations and work
with alumnae volunteers and program directors to help plan and execute
programming that supports the mission of the Association.
Requirements:
Strong computer skills including Microsoft Windows and Office XP.
Excellent written and verbal communication skills. Solid customer
service skills and attention to detail required. Must be able to work
effectively in a culturally diverse environment. Experience with Adobe
InDesign and/or PageMaker preferred.
Education
Some College or equivalent 2+ year's office experience.
Please send cover letter and resume to: Wellesley College, Human
Resources, 106 Central Street, Wellesley, MA 02481 or apply directly
online:http://careers.wellesley.edu/wellesley/jobboard/default.asp
40. Manager, Scientific Conference Programs; American Heart Association;
Dallas, TX
The American Heart Association, the nation's leading voluntary health
organization dedicated to fighting heart disease and stroke, has an
excellent opportunity available at its National Center in Dallas, Texas.
Take advantage of a great opportunity to work in partnership and support
our mission to reduce death and disability from cardiovascular disease
and stroke.
We offer a competitive salary and comprehensive benefits package.
Visit our home page at http://www.americanheart.org.
The American Heart Association is an EOE, M/F/V/D.
The AHA is committed to diversity and inclusiveness in its volunteers,
staff and programs.
Selected individual will manage all aspects of council-sponsored
scientific conferences, including compliance with American Heart
Association policies and continuing education accrediting agencies. Will
also develop/manage budgets for scientific conferences; facilitate fund
raising efforts; provide staff support to volunteer program/planning
committees; oversee program content and manage preparation, production
and distribution of printed materials (call for abstracts, preliminary
program, final program, abstract book). Other duties include managing
planning, marketing, speaker invitations, logistical preparation and web
content; communicating with faculty and participants; managing advance
and onsite registration, abstract submission and selection as well as
coordinating publishing needs and meeting requirements (including hotel
specs sheets, audio-visual needs and food and beverages).
Qualified candidates should have 3 years experience and knowledge of
principles and practices of meeting planning or similar event
management. Must have excellent organizational and written/verbal
communication skills, be detail-oriented and have the ability to manage
multiple conferences simultaneously. Proficiency in MS Office (Word,
Excel, PowerPoint, Access) and knowledge of internet and basic web
searching are required. Must be able to travel 20% (some weekends
included).
Please reference Job Code: E276MPI and send resume with cover letter and
salary requirements to: aharesume@heart.org.
41. Manager of Trade Shows; DIRECTV; Los Angeles, CA
DIRECTV has provided a superior alternative to cable since 1994 – we
offer digital satellite television entertainment delivered to homes,
airports, hotels, restaurants, hospitals, offices, airplanes,
automobiles – and to portable electronics. We offer exclusive
programming such as NFL SUNDAY TICKET and even produce our own
entertainment programming such as Massive Gaming League and Project
MyWorld. Thanks to the abilities and innovative thinking of our
workforce of more than 6,000 employees, we're staying competitive in a
rapidly changing industry.
Currently we are seeking a Manager, Trade Shows for our El Segundo, CA
office. This individual will be responsible for the following:
-Manage, organize and plan the logistics for DIRECTV supported external
trade shows.
-Work with internal business partners to define the appropriate booth
size and manage the details and logistics for shipment of exhibit
properties.
-Manage relationship with DIRECTV exhibit house. This individual will be
the point person for all live feed that support Corporate Events and
Trade Shows.
-Job function includes but is not limited to: Booking booth space,
working with equipment vendors, working with the creative team to
produce booth graphics, coordinating with audio visual and live feed
vendors.
-Duties also include creating and maintaining event budgets, preparing
event timelines, coordination of product placement based on approved
initiatives, completing exhibit space components and floor plans.
-In addition, manage the production of collateral materials and ordering
of company premium items.
Qualifications:
-Four year college degree, a degree in Business, Marketing or
Communications is preferred.
-Experience must include a minimum of (8) years of trade show or event
planning. Convention services, exhibit services is required and
experience in the hospitality industry is a plus.
-Strong PC skills with software experience in Microsoft Word, Excel is
required.
-Fairly extensive use of a PC and ability to create spreadsheets to
track event data is a must.
-Must have an extensive background in trade show management, booth
design, creative and company brand policies, technical background with
live television feeds and an understanding of satellite technology.
-An entertainment company background and a marketing background is
preferred. The candidate must be able to execute on company goals and
objectives. Candidate must be able to negotiate sponsorship
opportunities at company supported trade shows.
-Must be extremely detail oriented, organized and be able to juggle
multiple projects at one time. Must be able to think creatively. Must be
professional and communicate effectively with outside vendors and
company management.
-Needs to possess a cooperative personality for a fast-paced deadline
driven environment. Flexibility is a must in a constantly changing
environment.
-Required overnight travel, ability to work extended hours and weekends.
Please submit your resume by clicking on the link below and refer to job
number 0700078.
www.directv.com/careers
42. Symposia Manager; Promedica International CME; Carlsbad, CA
Meeting Planner for nationally accredited (ACCME) CME program
Responsibilities
Directing and planning medical symposia and web-based educational
seminars
Required Qualification
Minimum 3 years experience as a meeting planner, preferably in the
medical device and/or pharmaceutical fields
Computer Literate
Intrinsically motivated
Able to Multi-Task
Customer Oriented
Education
College Degree
By email: lsteigerwald@promedicacme.com
Laurel Steigerwald
Executive Vice President
Promedica International CME
43. Meeting Services Assistant; Access Communications; Berkeley Heights,
NJ
Meeting Services Assistants are responsible for providing administrative
support to our Meeting Services Department.
Responsibilities
-Create and print invitations
-Print/collate meeting materials
-Prepare items for shipping and/or mailing
-Input RSVPs and correct data into databases and on-line systems
-Maintenance and preparation of meeting supply kits prior to off-site
meetings
-Maintain supply room and inform Office Manager/Executive Assistant of
anything that is needed
-Maintain storage room
-Provide phone support when Receptionist is on lunch break
-Assist in distribution of supply orders
-Place recruitment phone calls
-Other tasks as deemed appropriate by Associate Director
Required Qualification
-Excellent written and verbal communication and organizational skills.
-Awareness of hotel, air travel, and event planning industry
-Ability to lift up to 50 pounds
-Required to be available to work outside the company's standard work
hours including evenings and weekends
Education
-4 year college degree
-1 year administrative experience, preferably
-Interest in Meeting Planning Industry
-Hotel industry experience background a plus
Please send resume with salary requirements to Careers@acinj.com.
44. Events Administrator; Ryerson University; Toronto, ON, Canada
Ryerson University is known for innovative programs built on the
integration of theoretical and practically oriented learning. More than
80 undergraduate and graduate programs are distinguished by a
professionally focused curriculum and strong emphasis on excellence in
teaching, research and creative activities. Ryerson is also a leader in
adult learning, with the largest university-based continuing education
school in Canada.
This is an ideal opportunity to apply your 3 or more years of related
experience, dealing with day-to-day events administration, and assisting
in the co-ordination of small-, medium- and large-scale events,
preferably in an educational, corporate and public sector setting. In
addition to administering the day-to-day operations of the events
office, you will participate in planning, co-ordinating and executing
university-wide events and special projects, including creating
timelines, production schedules, databases, budgets and reports.
Your diploma in Project/Event Management, Hospitality and Tourism
Management or a related field is accompanied by proficiency in
word-processing, database and project management software, and strong
client service, communication, budgeting, planning and time-management
skills.
For a detailed position description, and to apply on-line by February
13, 2007, interested candidates are invited to visit: http://www.ryerson.ca/working/careers.
Ryerson University has an employment equity program and encourages
applications from all qualified individuals, including Aboriginal
peoples, persons with disabilities, members of visible minorities and
women.
45. Event Services Internship – Summer 2007; Walgreens; Deerfield, IL
Major pharmacy chain seeking student meeting planner to intern with us
for our upcoming seminar, July 31-August 3, 2006 at the Hyatt Regency
O'Hare. The position will support the Event Services department in a
wide range of meeting planning areas. The position will include planning
work at our Deerfield headquarters, May 15-July 28 and onsite support at
the Hyatt Regency O'Hare, July 31-August 3. This is an excellent
opportunity to gain valuable real-world experience in corporate meeting
planning for a 1,000+-attendee seminar. This is a paid internship.
Interns will work on numerous projects throughout the 12-week
internship. Such projects include pre-construction and ground
transportation planning, signage design and placement, contracting of
incentive vendors, and much more. Daily work will consist of
coordination of presentations, database maintenance, responding to
routine inquiries, and logistical duties. On-site, intern will assist
with materials delivery, assembly, sign placement, way finding, and
other logistical tasks as needed.
All applicants should be energetic self-starters with excellent
communication skills, ability to work under strict and stressful
deadlines, ability to prioritize, excellent time management skills, able
to do some light lifting and have experience using Microsoft Word,
Excel, and Access. We would prefer a 2nd year or better applicant with a
strong interest in the meeting planning industry, specifically large
scale events, and be currently enrolled in an accredited
hospitality/meeting planning field or major with a strong emphasis on
programming, planning, and organization. A desire to learn and leverage
technology for process improvement is strongly encouraged. Applicants
must be available from May 15 through August 3.
We would prefer a 2nd year or better applicant with a strong interest in
the meeting planning industry, specifically large scale events, and be
currently enrolled in an accredited hospitality/meeting planning field
or major with a strong emphasis on programming, planning, and
organization.
Please visit our career web-site at http://www.walgreens.com/about/careers/default.jsp, follow the Corporate
Opportunities links and search out Job ID #7235.
46. Meeting & Trade Show Coordinator; CoStar Group, Inc.; Bethesda, MD
CoStar Group, Inc. (NASDAQ: CSGP) provides information services to the
commercial real estate industry in the US and UK. We offer a depth and
breadth of information, including industry's largest library of digital
images. Our suite of services offers customers access via the internet
to the most comprehensive database of commercial real estate information
in over 65 US and UK markets.
Responsibilities include:
. Assist Meeting and Trade Show Director with the organization of
CoStar-sponsored events, regional sales and marketing meetings, and
industry trade shows
. Coordination, execution, and planning all meeting/trade show/event
logistics from pre-event activities, on-site management, and post-event
activities which includes food and beverage, budgets, registration,
invoices, travel arrangements, pre-event and post-event advertising,
hotel accommodations, shipping, working with vendors, and other
logistical arrangements
. Creating and updating reports, budgets, and spreadsheets
. Research and Analysis to recommend different industry events (i.e.
trade shows, conferences, industry meetings)
. Maintaining accurate and detailed records
. Providing high level of customer support to internal and external
customers
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free
workplace and perform pre-employment substance abuse testing.
Responsibilities
Coordinate, plan and execute company events, meetings, trade shows,
etc..
Create and maintain reports, budgets, spreadsheets
Maintain records of every event/show
Required Qualification
. 1-3 years experience in meeting planning field
. Excellent oral, written, and interpersonal communication skills
. Highly motivated, dedicated, drive, determination, and a strong work
ethic
. Manage multiple events and balance multiple tasks simultaneously
. Problem-solving skills
. Ability to work independently or in a team environment with various
levels of authority
. Work under pressure and time constraints in a fast-paced environment,
with both evening and weekend work required when necessary
. Detail-oriented
. Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and
database systems is required
. A willingness to work in a team environment
Education
Bachelors Degree
www.costar.com/careers
***From Barry Piatoff, via Ned Lundquist***
47. Senior Events Manager; Peter Bell & Associates, LLC; Livingston, NJ
Our client is a very well-established, well-known, global consumer and
commercial services firm. Due to growth, they have just reorganized
their Marketing team and are looking to add a Senior Events Manager.
This is for a seasoned and sophisticated professional in the events
field that will bring outstanding expertise and leadership to this
organization. This position will work out of Livingston, New Jersey and
midtown Manhattan.
Be responsible for establishing and overseeing a process for planning
and executing all internal and external client hospitality events,
conferences, seminars, and meetings. Support desired corporate and
business goals and brand positioning. Manage a centralized team of event
professionals responsible for an extensive calendar of high-level
national and international events and for relationships with approved
outside event management companies that provide additional resources for
large scale events.
The ideal candidate is a highly motivated and pro-active professional
with a proven record of accomplishment to manage the day-to-day
operations of a centralized events team. The individual should be
results-oriented, a good communicator with a strong ability to
strategically plan, manage and implement a multitude of programs across
the firm
Requires 7 to10+ years experience as a manger in events, conference or
meeting planning with specific experience in an association/industry
organization or corporate marketing department with demonstrated client
and project management experience. Experience in leadership and employee
communications, promotional materials as well as interactive media.
20%-30% travel required. Previous experience managing a team. Very
profesional work environment. You must be very corporate and polished.
Salary $125K-$150K, 4 weeks vacation, excellent benefits.
Must be able to currently work in Livingston, New Jersey and Manhattan.
No relocation.
We will meet all potential candidates in Manhattan and share a detailed
job description with them.
To be considered for this position, and other opportunities in the
future, e-mail your resume and cover letter as a Word Document
attachment to:
Barry Piatoff, Vice President, Peter Bell & Associates, LLC
barry@peterbellassociates.com
No calls please.
***************
48. Manager, Conferences & Meetings; BICSI; Tampa, FL
Our Conferences & Meetings Department is seeking a Manager, Conferences
& Meetings with a “go-getter” attitude to join the Team. This position
will report to the Director of Conferences & Meetings while supporting a
department staff of three.
BICSI's mission is to enhance the telecommunications industry by
providing excellent education, promoting skill sharing, and assessing
knowledge with professional registration programs.
BICSI is a Tampa-based international non-profit member association for
the Information Transport Systems Industry/ Structured Cabling, serving
over 25,000 professionals who are responsible for the design,
installation, and maintenance of the cabling infrastructure found in
commercial buildings around the world.
BICSI is 50+ employees strong and offers comprehensive benefits that
start from the first day of employment, a positive work environment
featuring casual Fridays, charity outreach and a supportive team-centric
culture.
Essential Duties and Responsibilities include the following. Other
duties may be assigned.
1. Identifies and maintains database of all conference/related events
and requests.
2. Responsible for accuracy and completeness of all conference
specifications.
3. Maintains conference records, produces contracts, responsible for
invoicing, posts checks, prepares payment reports and balances the
accuracy of all conference revenue/expenses on a monthly basis with
controller.
4. Responsible for budget monitoring of the department and conferences.
5. Responsible for the accuracy of all Banquet Event Orders for all
conferences.
6. Maintain and improve the conference brand.
7. Develop appearance upgrades and technical enhancements for the
conferences and direct logistical elements of the conferences.
8. Manage the contract services associated with the conferences.
9. Direct, guide, and develop conference staff through coaching and
training.
10. Researches and develops hotel options, off-site venues, and speakers
based on program format and budget.
11. Develops the conference RFPs and resume book pertaining to services,
room setup, food and beverages, and manages room set up process for all
conference events.
12. Independently directing all operational and logistical aspects for
assigned BICSI conference requirements.
13. Serving as liaison for assigned events, working closely with the
staff team to organize the event and to address floor plan requirements
and specific conference requirements.
14. Responsible for the successful completion of pre-, during, and
post-Conference assignments.
15. Staying abreast and updated on the newest industry trends and
technologies to enhance service to our members.
16. Contributing to the achievement of BICSI's organizational goals.
17. Must be detail oriented, organized, and able to work independently
and excel in communication skills.
18. Responsible for the accuracy and integrity of information when
registering attendees for conferences and meetings.
19. Oversee the coordination of the registration process for
conferences.
20. Review confirmations and review badges.
21. Assist with events at conferences in various areas as needed.
22. Assistant to Director, Conference and Meeting with administrative
leadership and support.
23. Maintain attendance comparison graphs for various events.
24. Take an active role in resolving issues that come up pertaining to
conferences and meetings.
25. Manage logistics including meeting space set-up, catering, audio
visual needs and budgeting for bi-annual Canadian Conference.
26. Assist with staff functions.
27. Supervisory experience required with the ability to work as a team
leader and player
28. Develop materials needed for meetings including coordination of
shipments.
29. Demonstrate a high level of competency in the skills and knowledge
required.
30. Requires minimal supervision to fulfill his/her responsibilities.
31. Able to consistently and carefully monitor his/her work to ensure
its quality.
32. Able to interact well with membership and vendors.
33. Able to support his/her co-workers and work cooperatively in group
situations.
34. Proficient in Word, Excel, Power Point, Outlook, Internet.
Education/Experience:
. High School diploma or GED
. Bachelor's degree preferred
. CMP or CMM preferred
. Previous customer service and public contact experience preferred
. Previous association experience preferred
Computer Skills:
To perform this job successfully, and individual should have above
average knowledge of:
. Word
. Excel
. PPT
. Outlook
. Internet Explorer
Travel:
25% including: Three – 1week long conferences each year, region
meetings, trade shows and other industry events.
BICSI offers a competitive salary including benefits that start from the
first day of employment.
. Health & Hospitalization (BCBS)
. Dental (MetLife)
. Vision (VSP)
. Life Insurance, STD, LTD & AD&D
. EAP (employee assistance program)
. Tuition (after 1 year of service)
. PTO
. 10 Paid Holidays
. 1- Floating Holiday
. 401k
. 37.50 hour work week, BICSI pays employee for 40 hour work week.
Send Resume, Salary Requirements, Cover letter to:
Deadline is February 23, 2007.
rvangundy@bicsi.org
Fax: 813-769-1846
BICSI
8610 Hidden River Parkway
Tampa, FL 33627
49. Event Program Manager; Opus Solutions ; Beaverton, OR
Position Description
Manage and implement strategic processes and procedures for client
programs, drive infrastructure organization, technology and financials,
closely interface with account management team for the success of each
client program.
Responsibilities
-Interface with account managers to manage client programs
-Full logistics and detail management of client events
-Productive and efficient management of multiple responsibilities across
multiple clients and client programs
-Drive growth of existing clients through solid delivery and performance
-IProven efficiencies gained through experience and expertise
-Financial budget accountability to department / company on management
of assigned accounts
-Coordination, preparation and compilation of data / information for
clients
-Develop and maintain communications in a cooperative and professional
manner with all levels of staff and customers
-Conceptualize and help implement strategic enhancements of client
programs
Required Qualification
-Advanced event management skills
-Excellent written and verbal communication skills
-Strong technological aptitude
-Strong financial management
-Demonstrates effective negotiation techniques
-Strong analysis and judgment skills
-Works well in a team environment
-Excellent management of multiple tasks, responsibilities and projects
Education
Bachelor degree preferred
5-7 years experience in event industry required
2-3 years of basic account management experience preferred.
Please email resume to: jobs@opus-solutions.com with “Event Program
Manager” in the subject line.
50. Director of National Accounts; Omni Hotels; Atlanta, GA
Scope of this Position:
~Develop and execute strategic sales and marketing plans against
southeast geographic territory.
~Use resources and data to develop strategic plans to sell to all
segments. These plans will incorporate both customer expectations and
company's goals relative to revenue and deliverables.
~Develop strategic plans to sell to all segments.
~Execute tactical sales processes that support strategic plan.
~Maintain territory Key Accounts to increase customer satisfaction and
account revenue.
~Lead sales efforts within territory, partnering with hotel counterparts
to increase revenues for market segments, improved account revenue share
and increased customer value.
~Maintain relationships with Key Accounts, while understanding brand
performance, customer issues, and trends.
Responsibilities
– Identifies customer requirements and expectations relative to segment.
– Develop strategic plans to sell to segment.
– Understands Omni Hotels sales and business processes, supports
corporate and hotels goals and contributes to enhancement of customer
value.
– Executes tactical sales processes that support strategic plan.
– Organizes activities and resources that maximize productivity and
efficiency.
– Focuses on personal sales efforts to achieve maximum revenue return
from Key Accounts.
– Craft customer offers which leverage the full strength of all Omni
Hotels business assets.
– Monitors achievement of objectives for the segment and takes
appropriate action to correct shortfalls versus the strategic plan.
– Maintains segment Key Accounts to increase customer satisfaction and
account revenue.
– Achieve or exceed revenue goals that support attainment of company
targets.
– Use professional sales techniques to negotiate the best possible terms
and conditions that satisfy –customer (internal and external)
requirements.
– Provide customers with solutions to solidify sales opportunities.
– Prepare an annual budget for travel and other business expenses.
– Grow relationships at the appropriate levels that enable the
development and advancement of sales initiates.
– The ability to successfully lead sales efforts in segment with hotels
to increase overall revenue from market segment.
– Seeks input and opinions from all relevant parties.
– Accepts leadership responsibilities by modeling proper selling
techniques, effective development of others, commitment to industry and
personal development.
– Develops effective presentations.
– Maintains communication with Key Accounts. Understands brand
performance, customer issues and trends.
– Clearly articulates vision, goals and expectations for Omni Hotels.
Required Qualification
– 5 years in senior sales or national account management role
– Proven, consistent successful sales goal achievement
– Proficient in use of Excel and Word. Knowledge of Delphi software
desirable.
BASIC SKILLS & REQUIREMENTS:
– Account planning skills.
– Management of the customer decision and relationship process.
– Ability to communicate issues and concerns at all levels of the
organization.
– Ability to direct and lead activities through internal and external
resources.
– Strong interpersonal skills and the ability to work in a team oriented
environment.
– Business planning skills and budget management skills.
– Ability to scan and assess the competitive arena as it relates to
segment to refine/improve customer value proposition
– Creative and strategic skills.
– Ability to manage multiple priorities and reprioritize when necessary.
– Financial analysis skills. Ties strategies and planned actions to
results.
– Strong statistical analysis and business case development.
– Communication skills including group presentations, written and oral.
– Strong understanding and expertise in the sales process.
Education
College degree or equivalent experience
Please send resume to Melissa Mitchell, National Sales Assistant
E: mmitchell@omnihotels.com
51. Meetings & Program Coordinator; ELM Services, Inc.; Rockville, MD
http://asi.careerhq.org/jobdetail.cfm?job=2501778&keywords=&ref=1
52. Manager, Meeting Sales; American Society of Travel Agents (ASTA);
Alexandria, VA
The American Society of Travel Agents (ASTA), located in Old Town
Alexandria, is seeking a Manager of Meeting Sales. The candidate will
design and implement sales and marketing strategies to build attendance
at ASTA's conferences and trade shows. The candidate will work closely
with other departments and outside vendors to coordinate the timely
execution of multiple marketing and promotional efforts. Sales efforts
include direct mail, email, advertising, collateral design, partner
marketing and direct contact with prospective attendees.
This position requires a minimum of three years work experience, and
proficiency in MS Word and Excel. Knowledge of MS Front Page and
database software is a plus. Travel may be required.
Send cover letter with resume and salary requirements to resumes@astahq.com; or fax to 703-739-8798. ASTA is an EEOC/AA employer
and offers an excellent benefit package.
53. Manager of Education Programs & Attendee Services; SECO
International, LLC; Atlanta, GA
http://asi.careerhq.org/jobdetail.cfm?job=2501206&keywords=&ref=1
54. Marketing & Communications Manager; Boar's Head Inn;
Charlottesville, VA
http://careers.hsmai.org/jobdetail.cfm?job=2501527&keywords=&ref=1
55. Associate Vice President – Tourism Development; NYC & Company;
United States
http://careers.hsmai.org/jobdetail.cfm?job=2501351&keywords=&ref=1
56. Education Manager; American Hospital Association; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23129941&jobSummaryIndex=1&agentID=
57. Franchise Sales Director; Choice Hotels International; Silver
Spring, MD
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23118466&jobSummaryIndex=2&agentID=
58. Catering Director; private country club; Chevy Chase, MD
A private country club in Chevy Chase, MD is seeking a qualified
individual to assist with the coordination and implementation of all
member private functions as well as the planning and development of a
variety of club events.
The individual must be knowledgeable in all areas of the catering
operation including sales, service, administrative aspects and menu
design. Candidate must possess strong organizational and communication
skills, be detail-oriented and exhibit a professional demeanor.
The ideal candidate must possess a Bachelor's Degree in Hospitality
Management and a minimum of three years hotel or club experience.
Full benefits offered. Salary commensurate with experience. Email
resume, cover letter and salary history/requirements to rstebbins@columbiacc.org
59. Reservations Coordinator; Expovision, Inc.; Falls Church, VA
Expovision, Inc. is a full service, convention hotel services management
company developed in 1995 to meet the convention community's growing
demand for high quality hotel management. Our entire staff is committed
to customer satisfaction and service excellence. We created a
proprietary, real-time, internet-based reservations system called
Expobook, which is constantly upgraded with state-of-the art technology.
This technology coupled with our staff of professionals allows us to
offer a level of service that is unrivaled in the industry. Please visit
our website located at www.expovision.com to learn more about us. We
offer competitive salaries and great benefits.
We are searching for a Reservations Coordinator to join our Operations
team. This person's primary responsibility centers around creating
reservations from faxed documents, emails and phone requests to
Expovision's internal database by event. Duties of the position include
the following:
Manage the standard numbers of reservations made and calls answered
during the required time lines and consistently keep up with the call
volume demands.
Develop a thorough understanding of each event and the hotels associated
with corresponding conference/event.
Respond to and follow-up on internal and external guests' inquiries and
requests.
Produce and maintain a waitlist for each event's reservations.
Review rooming lists and hotel lists for discrepancies and
reconciliation.
Participate in departmental standup meetings when scheduled.
Promote a sense of urgency when completing reservations and project
assignments.
Handle other tasks as assigned.
Requirements of the position are as follows:
Strong data entry skills and typing speed of at least 35 words per
minute to assist in completing the most essential part of the position –
reservation entries into our database.
Clear and concise written and verbal communication skills.
Great attention to detail and multi-tasking ability required.
Ability to operate basic office equipment such as fax machines, copiers
and multi-line telephones.
Proficient knowledge and experience with MS Office including Word, Excel
and Outlook.
Excellent customer service skills a must.
Pleasant personality and positive interpersonal skills.
Flexibility in handling various assignments and projects as needed.
Reliable attendance record.
Demonstrated experience working with hotel reservations, and/or
experience in a call center or customer service environment required.
Please send cover letter and resume to: hr@expovision.com or Expovision,
Inc. Human Resources, 3141 Fairview Park Drive, Suite 550, Falls Church,
VA 22042
60. CATERING SALES MANAGER & REPS; Holiday Inn Columbia; Columbia, MD
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23114561&jobSummaryIndex=5&agentID=
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