Hospitality and Event Planning Network (HEPN) for 11 August 2008
Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.
Here's how to participate: Send any issue or job opportunity to
sonjahepn@comcast.net and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information. We also like to hear if you got a
job as a result of this network!
Some of the older HEPN editions are now listed at:
http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.
Issues from November 27, 2006 onward are also posted at
http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this
list.
This week's edition includes:
*** The Short Self-Pitch (SSP)
*** Upcoming Conferences
1. Convention Manager/Meeting Planner; Executive Administration, Inc.;
Arlington Heights, IL
2. Meetings Manager; National Association of School Psychologists;
Bethesda, MD
3. Convention Director; Digital Wedding Forum; Carefree, AZ/Virtual
Location
4. Meetings & Educational Services Coordinator; International Dairy
Foods Association; Washington, DC
5. Travel Industry Marketing Communication Internship; Disney; Lake
Buena Vista, FL
6. Travel Industry Mktng, Event Planning Internship; Disney; Lake Buena
Vista, FL
7. Travel Industry Mktng, Loyalty Program Internship; Disney; Lake Buena
Vista, FL
8. Youth Events Internship; Disney; Lake Buena Vista, FL
9. Youth Market Sales Internship; Disney; Lake Buena Vista, FL
10. Special Events Manager; Nuclear Energy Institute; Washington, DC
11. Conference Coordinator; International Baccalaureate; New York, NY
12. Coordinator, Meetings & Educational Services; International Dairy
Foods Association; Washington, DC
13. Global Meeting & Event Manager; Baker & McKenzie Global Services
LLC; Miami, FL
14. Texas Association Sales Manager; Irving Convention & Visitors
Bureau; Irving, TX
15. Sales and Marketing Account Executive for a Leading Production
Company; Killingsworth Presentations; Lake Forest, CA
16. Trade Show and Event Manager; Elan Pharmaceuticals; South San
Francisco, CA
17. Trade Shows Intern; Handwriting Without Tears Inc; Cabin John, MD
18. Account Manager; SEI Meetings & Incentives; Irving, TX
19. Senior Sales Manager; Wyndham Peachtree Conference Center; Peachtree
City, GA
20. Meetings Manager; SCAI; Washington, DC
21. Senior Meeting Planner; Envision Communications, LLC; Atlanta, GA
22. Meeting and Events Coordinator; Cadent Medical Communications;
Irving, TX
23. Meeting and Events Planner; Cadent Medical Communications; Irving,
TX
24. Meeting Manager; Society for Cardiovascular Angiography & Intervent;
Washington, DC
25. Account Manager (Part-Time); The Event Planning Group, LLC;
Washington, DC
26. Catering Sales and Event Planner; Whole Foods Market; Austin, TX
27. Global Operations Program Coordinator; Avery Dennison; Framingham,
MA
28. Regional Manager, Europe; Association of Corporate Travel Executives
(ACTE); Europe
29. Event Planner #125739; The McIntyre Group; Norwalk, CT
30. Special Events Coordinator; Disney; New York, NY
31. Sports Mgmt Assoc Mgr; Disney; New York, NY
32. Fundraising and Sponsorship Account Manager; Odell Simms &
Associates, Inc.; Falls Church, VA
33. Coordinator, Meeting and Events Services; Corporation for Public
Broadcasting; Washington, DC
34. VP of Event Management; CRG Events; Seattle, WA
35. Meeting Planner; American Academy of Pediatrics; Elk Grove Village,
IL
36. Executive Events Assistant; Macquarie Capital; New York, NY
37. Meetings Coordinator; National Council of State Housing Agencies;
Washington, DC
38. Mobile Events Program Manager; USO of Metropolitan Washington; Fort
Myer, VA
39. Event Sales Sensation; Tentnology; Surrey, British Columbia, Canada
40. Meeting Planner; ESI International; Arlington, VA
41. Certification Coordinator; U.S. Green Building Council; Washington,
DC
42. Exhibit Services Coordinator; National Association of Broadcasters;
Washington, DC
43. Director, Convention Education; National Association of
Broadcasters; Washington, DC
44. Meeting Manager; confidential; Washington, DC
45. National Sales Manager Midwest; The Beaches of Fort Myers & Sanibel;
Chicago, IL
46. Administrative Assistant- Events Team #125849; The McIntyre Group;
Norwalk, CT
47. Manager- Programs and Events #125742; The McIntyre Group; Norwalk,
CT
************* The Short Self-Pitch (SSP) *********************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
************* Upcoming Conferences *************
Do you know of an upcoming conference that the HEPN readers should be
aware of? Send the details to sonjahepn@comcast.net for inclusion in the
next newsletter.
************
1. Convention Manager/Meeting Planner; Executive Administration, Inc.;
Arlington Heights, IL
An Arlington Heights-based medical association management firm seeks an
experienced and motivated convention manager and meeting planner.
Reporting to the Director of Meetings and Conventions, the successful
candidate will assist with planning all aspects of several 3,000-person
conventions and smaller leadership meetings.
Responsibilities include assignment of space, preparation of meeting
specs, development of food and beverage, a/v, housing, and
transportation requirements, etc. Candidates must have a thorough
knowledge of meeting and convention management, the ability to work on
multiple projects simultaneously, and excellent administrative and
organizational skills. The successful candidate will have a bachelor's
degree and at least 3 years of association convention management
experience, with medical society experience preferred. This is a growth
opportunity, with advancement potential for the selected candidate.
This search is being conducted by Tuft & Associates. Competitive salary
and benefits. Submit your cover letter and resume in confidence to:
Tuft & Associates
ATTN: Cecile Margulies
1209 N. Astor Street, Chicago,
Illinois 60610
Phone: 312-642-8889
Email: cmarg@tuftassoc.com
2. Meetings Manager; National Association of School Psychologists;
Bethesda, MD
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4667635
3. Convention Director; Digital Wedding Forum; Carefree, AZ/Virtual
Location
We are an online association of professional photographers, now actively
planning our annual convention, to be held January 11-15th, 2009 outside
of Phoenix, AZ.
Our Convention Director will be responsible for all aspects of executing
a successful event for as many as 600 attendees. This will include all
coordination with the hotel, sponsoring vendors, and managing
communication with attendees. Meticulous planning skills and some
experience with similar events is a major plus. This is not a
high-budget event, but compensation will be competitive.
The applicant who accepts the position will find the amount of work
required will scale up as the event draws near, becoming a full-time
position in the final weeks before the convention.
This is a for-profit event, with a worthwhile bonus structure in
addition to standard compensation. This is not a position for someone
simultaneously juggling 12 clients. We would like an individual to hold
the position, and are not interested in contracting a management
company.
Your location will not be considered as a factor in hiring, as our
entire company staff works from home.
This is our 5th annual convention, and would be interested in working
with you for future years in addition to our January 2009 event.
Contact: Melissa Tirado
Phone: 617-230-8441
melissa@digitalweddingforum.com
http://www.digitalweddingforum.com
4. Meetings & Educational Services Coordinator; International Dairy
Foods Association; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2952159
5. Travel Industry Marketing Communication Internship; Disney; Lake
Buena Vista, FL
http://careers.ises.com/c/job.cfm?site_id=553&jb=4659397
6. Travel Industry Mktng, Event Planning Internship; Disney; Lake Buena
Vista, FL
http://careers.ises.com/c/job.cfm?site_id=553&jb=4659393
7. Travel Industry Mktng, Loyalty Program Internship; Disney; Lake Buena
Vista, FL
http://careers.ises.com/c/job.cfm?site_id=553&jb=4659392
8. Youth Events Internship; Disney; Lake Buena Vista, FL
http://careers.ises.com/c/job.cfm?site_id=553&jb=4659386
9. Youth Market Sales Internship; Disney; Lake Buena Vista, FL
http://careers.ises.com/c/job.cfm?site_id=553&jb=4659385
10. Special Events Manager; Nuclear Energy Institute; Washington, DC
Special Events Manager National nuclear energy policy organization seeks
a creative and skilled manager to provide overall management in the
planning and implementing of domestic and international conferences,
seminars, workshops and other special events pertinent to NEI's mission.
Incumbent along with team will manage and coordinate approximately 60
events each year, will also develop budgets, negotiate contracts to
minimize potential fees for attrition and cancellation and develop
strategies to increase attendance. Will also manage all pre-event
interactions with the hotel and provide on-site hotel meeting leadership
and conduct on-site inspections of hotels and conference centers. The
ideal candidate will oversee and provide timeline for managing all
aspects of the meeting and meet specific deadlines. Provide supervision
on-site, to NEI support staff and hired local support staff. College
degree preferred; CMP designation preferred. Minimum of five years of
conference management experience (fee-based). Knowledge of iMIS
conference registration package strongly preferred. Traveling required
at 30% to 40% a year. Ability to develop and manage budgets; firm
knowledge of hotel contract negotiation, financial, and marketing
background. NEI offers an excellent compensation and benefits package,
including savings and pension plans. Send resume along with salary
requirement to Nuclear Energy Institute, Attn: HR, Director, 1776 I
Street, NW Ste. 400, Washington, DC 20006 or email to resumes@nei.org.
11. Conference Coordinator; International Baccalaureate; New York, NY
The International Baccalaureate (www.ibo.org) is a non-profit
educational organization offering curriculum and assessment worldwide.
IB is a recognized leader in the field of international education. IB
Programmes encourage students to be active learners, well-rounded
individuals and engaged world citizens.
The North American regional office of International Baccalaureate
provides a wide range of services to IB World Schools and to prospective
schools that are interested in our programs. In addition, IB North
America offers a full array of professional development opportunities
for teachers and administrators throughout the year.
The IB North American regional office of International Baccalaureate
currently located in New York, NY is looking for a:
Conference Coordinator / Conference Registrar
Prospective and authorized schools that wish to offer the IB Programmes
must send faculty to professional training workshops. The conference
coordinator will liaise with hotels, vendors, programme staff, faculty
and delegates to plan the logistics of teacher training workshops.
The position will also have the overall responsibility for processing a
school's request for enrollment in IB North America workshops.
The part of registrar has to interact closely with the conference
department personnel, finance department, and the professional
development department in collecting/ recording any and all
information/changes relating to a workshop.
The Conference Coordinator / Conference Registrar is responsible for:
. Responsible for all communications with faculty leaders and staff for
upcoming IB North America workshops
. Creating and maintaining accurate workshop reports, volunteer
database, and other workshop related documents while coordinating the
logistics for 4 – 6 workshops annually
. Provide workshop leaders with appropriate material for their subject
session
. Provide exceptional customer service onsite to workshop participants,
faculty leaders and staff
. Financial responsibility for accurately processing all invoices and
expense claim forms from faculty leaders related to workshops
. Act as a support system for conference registrar during peak
registration periods
Requirements:
. A combination of experience, education, and training that would
provide the level of knowledge and ability required for the position
. Meeting planning experience desirable
. Excellent communication skills – both written and oral
. Proficiency in Microsoft Office (especially Word, Excel and database)
. High level of organizational and interpersonal skills
. Skilled in using standard office equipment
. Ability to work independently and as part as a dedicated team
. Must have a flexible work schedule and be willing to work extended
hours
Application Process:
Please submit a curriculum vitae/resume with a cover letter outlining
your interest in, salary requirements and qualifications for, this
particular post to:
Human Resources Department
International Baccalaureate North America
475 Riverside Drive, Suite 240
New York, NY 10115
E-mail: ibnahr@ibo.org
Fax: (212) 889-9242
**INCOMPLETE APPLICATIONS WILL NOT BE REVIEWED
12. Coordinator, Meetings & Educational Services; International Dairy
Foods Association; Washington, DC
The Coordinator, Meetings & Educational Services manages and oversees
the integrated logistical and administrative support needs of IDFA
conferences, trainings, and/or other association-related/sponsored
events. Planning and onsite responsibilities include but are not
limited to: performing as staff hotel facility liaison; ordering meeting
and event-related equipment; as well as overseeing logistics related to
catering requirements and audio-visual needs. The Coordinator should be
adept in negotiating and administering service and/or vendor
contracts.Specific Responsibilities:
* Participates in the planning and establishment of goals and
objectives for meetings, conferences, and/or events, with respect to
budgets, sponsorships, speakers, facilities, technology, equipment,
logistical requirements, and other related issues;
* Create RFPs, evaluate responses, and make recommendations
* Sponsorship sales and management;
* Development of promotional and on-site materials in conjunction
with the Communications Department;
* Correspond with exhibitors, sponsors, speakers and attendees as
needed;
* Liaison with meeting venue(s) regarding all logistics and attendee
needs;
* Liaison with AV companies for technological needs
* Arrange transportation as needed
* Coordinate signage for all meetings
* Management of meeting within specified budget;
* Management of logistics requirements as to space, facilities,
technology, equipment, lodging, catering, and on-site management;
* Monitors and coordinates accounting activities as appropriate, and
explains, compiles and/or forwards event-related invoices and reports to
accounting staff and management as necessary;
* Assist with room block management
Position reports to Senior Director, Meetings & Educational
ServicesSpecific Requirements:
* Ability to make administrative/procedural decisions and judgments;
* Knowledge and understanding of meeting and event planning
principles, requirements, procedures, and available resources;
* Strong interpersonal and communication skills and the ability to
work effectively with a wide range of individuals;
* Ability to create, compose, and edit written materials;
* Ability to negotiate and manage contractual arrangements;
* Ability to perform complex tasks and to prioritize multiple
projects;
* Knowledge of conference facilities, technology, and equipment;
* Ability to gather and analyze statistical data and generate
reports;
* Experience with exhibits and sponsorships;
* Skill in organizing resources and establishing priorities;
* Knowledge of finance, accounting, budgeting, and cost control
procedures;
* Dedication to detail is essential;
* Bachelor's degree;
* At least 3 years of progressive meeting planning experience;
* Association experience a plus;
* Proficient user of Microsoft products (Outlook, Word, Excel,
PowerPoint, etc.);
* Some travel required.
Please include salary requirements.
Contact: Tracy Boyle
tboyle@idfa.org
13. Global Meeting & Event Manager; Baker & McKenzie Global Services
LLC; Miami, FL
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4662529
14. Texas Association Sales Manager; Irving Convention & Visitors
Bureau; Irving, TX
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7281
15. Sales and Marketing Account Executive for a Leading Production
Company; Killingsworth Presentations; Lake Forest, CA
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7282
16. Trade Show and Event Manager; Elan Pharmaceuticals; South San
Francisco, CA
At Elan, we hold a fundamental belief that our science has the potential
to improve patients' lives. Our pipeline of developing compounds and
investigative therapies reflects our commitment to bring innovative
products to patients with unmet needs in the areas of neurodegenerative
diseases, autoimmune diseases and severe pain.
Elan's commitment to patients is reflected in all that we do: we are a
company driven by the knowledge that our work is important and the
desire to make a difference. Elan offers prospective employees exciting
challenges, unique opportunities for career growth, and a fast-paced
environment that emphasizes innovation and achievement.
Primary Objective of Position:
The Trade Show and Event Manager manages and executes events and
tradeshow programs both domestic and internationally. Responsible for
planning appropriate events based on brand strategy and integrating show
strategy with brand and corporate objectives. Manages the execution of
meetings and trade shows to include pre-event planning, on-site
management and post event reporting.
This position reports directly to the Associate Director, Event
Management/Marketing Operations; this position interacts closely and
extensively with vendors and brand management.
Responsibilities:
* Work with Associate Director to develop and implement strategic
and tactical tradeshows and events to ensure that budgets are met.
* Collaborate closely with brand managers and all levels of
management to facilitate trade show and event planning in accordance
with plan objectives and marketing strategies.
* Perform research to investigate potential event facilities,
entertainment, transportation, promotional materials and any other
aspects related to tradeshows and special events.
* Create and follow strict timelines, identifying deviations and
potential solutions in a timely manner.
* Negotiate accordingly with vendors.
* Support special projects, as requested, to support the overall
commercial strategy.
* Manage exhibit house, oversee booth design, booth properties and
maintenance.
* Manage tradeshow related logistics including pre-planning, show
services, I&D, marketing materials, accommodations, transportation,
badge registrations, on-site services, shipping, technical services and
budget management.
* Prepare pre-show packets for each program with all tradeshow
details.
* Supervise on-site booth management and schedule staff accordingly.
* Oversee the shipping of tradeshow materials, including exhibits,
graphics, displays, literature, sample items, etc.
* Keep up-to-date on the latest advances to trade show trends,
display graphics, promotional items, design and flow as well as
participate in tracking show success and results.
* Plan and manage a variety of events to include: advisory boards,
investigator meetings, speaker program and sales meetings.
* Manage all event related logistics including venue sourcing and
selection; F&B planning, décor, entertainment, travel, hotel rooming
lists, ground transportation, event communications and all onsite
activities.
* Develop and manage all events to budget.
* Keep up-to-date on the latest meeting planning and event trends,
hospitality news, food and beverage trends, entertainment and production
ideas to provide new ideas to client and team.
* Up to 40% travel. Extensive overnight and weekend travel required.
Requirements:
*Bachelor's degree in Business, Marketing, advertising or a related
field.
* 5-7 years experience with events and tradeshows of all sizes and
levels.
* Self motivated person with the ability to plan many months in
advance.
* Must be detail-oriented, deadline-conscious, and possess a can-do,
take-action attitude.
* Must demonstrate overall strong team-player attitude and behavior.
* The desire and willingness to travel is necessary for the
position. Requires excellent written and verbal communication skills.
* Ability to travel extensively, overnight and weekend travel
required.
* Minimum of five to seven years experience with meeting planning
and trade show logistics with experience managing a minimum of 20-30
events per year.
* Experience within the pharmaceutical/medical industry, a plus.
* CMP or CTSM designation, a plus.
* Willing and able to travel extensively over consecutive weekends.
* Exceptional project management and multitasking skills with
meticulous attention to detail.
* Strong oral and written communication skills.
* Excellent negotiation skills.
* Experienced in budget management.
* Professional maturity and judgment.
* Ability to work independently and on a team-positive, team-focused
attitude is a must.
* Computer literacy with appropriate software programs is mandatory.
* Microsoft Office: Word, Excel, Project, Powerpoint, Outlook
Interested applicants should apply online at
http://www.elan.com/careers/.
17. Trade Shows Intern; Handwriting Without Tears Inc; Cabin John, MD
The Trade Show Intern is responsible for providing administrative
support for HWT's trade show operations. We allow for flexible daily
schedules but anticipate a minimum commitment of 12 hours/week.
Additional hours are largely dependant upon intern's availability and
schedule.
Job Duties:
* Work with Trade Show team to facilitate the management and
execution of over 100 shows per year.
* Assist in the organization of trade show logistics, including
materials needed for booth, booth personnel, order forms, booth set up,
and overall logistics.
* Enter sales orders into CMS database.
* Assist with trade show follow-up, including packing and shipping
of marketing materials
* Ensure materials for Trade show Supply boxes are in house and in
good working order
* Research state and local districts for trade shows with a focus on
no adoptive states.
* Plan monthly shipping schedule for tradeshows
* Packing and mailing materials such as samples, in-services,
tradeshow items to customers, advocates and events
* Data entry in CMS and ACT!
* Phone contact with customers as assigned
* Answering phone lines for incoming calls
* Use care when handling any promotional materials
Req. Education/Skills
* High school diploma or equivalent preferred.
* Functional knowledge of MS Office.
* Good communication skills.
* Good organizational skills.
* Good interpersonal skills in dealing with co-workers.
* Strong problem solving capabilities.
* Ability to work well under direction.
* Ability to lift up to 30 lbs.
Please send cover letter and resume to jobs@hwtears.com
For additional information on the company please visit: www.HWTears.com
18. Account Manager; SEI Meetings & Incentives; Irving, TX
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7285
19. Senior Sales Manager; Wyndham Peachtree Conference Center; Peachtree
City, GA
http://careers.hsmai.org/jobdetail.cfm?job=2949090
20. Meetings Manager; SCAI; Washington, DC
Cover letter and resume. Salary requirement should be included in the
cover letter. Submissions without this information will be deleted.
This position is responsible for assisting the Director, Meetings for
the successful implementation of SCAI education programs.
MAJOR DUTIES AND RESPONSIBILITIES:
1. Assist with planning and implementation of all aspects of assigned
meetings to include, budgeting, speaker invitations, content
development, marketing, onsite management, reconciliation, exhibitor
coordination, etc. (up to 10 per year).
2. Manage the logistical aspects of meetings to include food &
beverage, audiovisual, facilities assessment, etc.
3. Manage abstract process for Annual Meeting.
4. Assist with maintaining the meetings database.
5. Serve as staff lead for assigned SCAI committees.
6. Other specific support tasks:
· Assist with correspondence, and reports as needed.
· Interact with other staff as needed.
· Support special projects and mailings as assigned.
In performing these tasks the individual will work independently with
relatively modest day-to-day direction from supervisor.
REQUIRED QUALIFICATIONS:
· Bachelor's Degree required.
· Association experience preferred.
· Medical meetings management experience preferred.
· Excellent interpersonal, organizational and collaboration
skills.
· Demonstrated oral and written communication skills.
· Attention to detail and commitment to high degree of accuracy
· Ability to multitask and work well under tight deadlines in a
high-paced environment.
· Willingness to travel approximately 10% – 25% of the time to
support Society activities.
· Strong MS Office proficiency and demonstrated ability to learn
new software tools.
· Ability to work independently based on goals and assignments
made by the Director.
· Dedicated commitment to teamwork, positive attitude, and
customer/volunteer service.
· Enthusiasm regarding working closely with physician volunteers.
Contact: Rick Henegar
rhenegar@scai.org
21. Senior Meeting Planner; Envision Communications, LLC; Atlanta, GA
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7286
22. Meeting and Events Coordinator; Cadent Medical Communications;
Irving, TX
Cadent Medical Communications is a strategically driven medical
education company. With more than 100 years of client-side brand
management expertise, Cadent provides a broad range of education and
communications services to build advocacy for pharmaceutical and biotech
brands. See how to stay one beat aheadSM at http://www.cadentmed.com/
Cadent is currently seeking a Meeting and Events Coordinator to join its
growing staff of talented professionals. The Meeting and Events
Coordinator provides meeting and event support to the meeting planner
and account executive.
* Creates, prepares and sends various meeting correspondence
including, invitations, welcome materials, travel confirmations, etc.
* Assists planner with communication between meeting attendees and
faculty members to ensure accurate travel, hotel and ground
transportation arrangements.
* Assists the meeting planners in various pre, during and post
meeting activities
* Processes honoraria check requests and obtaining W9 forms
* Orders, manages and ships supplies and materials needed for
meetings
* Reviews printed signage/materials upon receipt from printer
* Provides back-up support to the meeting planner on-site and
assists attendees with any additional needs
* Ability to develop and manage deadlines
* Manages invoices and purchase orders related to meetings
* Assist meeting planner and Account Services in generating audience
contact information
* Data entry and reports, including:
Database entry
Event registrations in REG123
Client/attendee reports (participant list, RSVP grids, etc.)
Minimum Qualifications & Skills Required
* High School Diploma, required
* College Degree or some college preferred
* Previous meeting planning experience preferred
* Advanced computer skills in all Microsoft Office applications,
specifically Word, Excel, and PowerPoint
* Availability of weekend travel is required
Visit http://www.cadentmed.com/, click on the “careers” tab and follow
the link to view current job openings. Email Scott Neverett at
sneverett@inventivcommunications.com with any questions.
23. Meeting and Events Planner; Cadent Medical Communications; Irving,
TX
Cadent Medical Communications is a strategically driven medical
education company. With more than 100 years of client-side brand
management expertise, Cadent provides a broad range of education and
communications services to build advocacy for pharmaceutical and biotech
brands. See how to stay one beat aheadSM at http://www.cadentmed.com/
Cadent is currently seeking a Meeting and Events Planner to join their
growing team of talented professionals. The Meeting and Events Planner
will manage all planning and execution of medical education meetings.
General and Daily Responsibilities:
* Creates meetings/events in registration system (Reg123)
* Manages online registrations
* Assists in creating, preparing and sending various meeting
correspondence including invitations, welcome materials, travel
confirmation, etc.
* Contacts meeting attendees and faculty to ensure accurate travel,
hotel and ground transportation arrangements are made
* Research hotel options and negotiate contracts
* Assists account services in various pre, during and post meeting
activities
* Assists in creates and prepares all on-site material for printing
including, welcome letter, participant lists, agenda, reimbursement
forms, etc.
* Pack and ship needed material before meeting
* Reviews all action requests for related meeting
* Works with hotel to ensure accurate food & beverage, meeting room
setup and guest room arrangements
* Works with ground company to ensure accurate arrival and departure
arrangements to and from the airport
* Manages and sets up all internal meetings related to project
including, weekly update and precon
* Responsible for communicating logistical details within internal
departments (AV, Travel, Graphics)
* Manages rooming list and travel manifest for meetings
* Manages all on-site logistics
* Budget reconciliation, expense reimbursements and honorarium
* Miscellaneous projects that come up regarding meetings
Minimum Qualifications & Skills Required:
* College Degree or equal work experience
* 3-5 years Meeting & Event Planning Experience
* Proficiency in Microsoft Office applications
* Ability to travel on weekends is required
Visit www.cadentmed.com, click on the “careers” tab and follow the link
to view current job openings. Email Scott Neverett at
sneverett@inventivcommunications.com with any questions.
24. Meeting Manager; Society for Cardiovascular Angiography & Intervent;
Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2953413
25. Account Manager (Part-Time); The Event Planning Group, LLC;
Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2953297
26. Catering Sales and Event Planner; Whole Foods Market; Austin, TX
http://careers.ises.com/c/job.cfm?site_id=553&jb=4671873
27. Global Operations Program Coordinator; Avery Dennison; Framingham,
MA
http://careers.ises.com/c/job.cfm?site_id=553&jb=4668761
28. Regional Manager, Europe; Association of Corporate Travel Executives
(ACTE); Europe
http://careers.ises.com/c/job.cfm?site_id=553&jb=4670833
29. Event Planner #125739; The McIntyre Group; Norwalk, CT
http://careers.ises.com/c/job.cfm?site_id=553&jb=4671442
30. Special Events Coordinator; Disney; New York, NY
http://careers.ises.com/c/job.cfm?site_id=553&jb=4668349
31. Sports Mgmt Assoc Mgr; Disney; New York, NY
http://careers.ises.com/c/job.cfm?site_id=553&jb=4659408
32. Fundraising and Sponsorship Account Manager; Odell Simms &
Associates, Inc.; Falls Church, VA
A mid-sized consulting firm in Tysons Corner is seeking a full-time
Account Manager to join the Fundraising and Sponsorship (F&S) Team,
which works with a wide spectrum of national and local non-profits to
raise critical funding for capital campaigns, annual events, and general
operating expenses. The ideal candidate for this position comes with a
solid base of fundraising experience and a working knowledge of the
private and non-profit sectors. The Account Manager will work closely
with other members of the F&S team and company executives to service
multiple clients. The firm offers tremendous growth potential for the
right candidate.
Qualifications:
– Bachelors degree
– 5-8 years relevant experience
– Superior verbal and written communication skills
– Demonstrated success in working with top level executives in a
manner that is clear, concise, and professional
– Capacity to lead projects as well as work effectively within a
team
– Ability to multi-task and prioritize effectively while
maintaining attention to detail
– Proficiency in Microsoft Office (Outlook, Word, and Excel)
– Confidence, enthusiasm, and excellent interpersonal skills
– Established contacts in the DC Metro area a plus
Responsibilities:
– Identify, research, and qualify major donor prospects
including corporations, foundations, and high-net worth individuals
– Primary point of contact with prospective donors and clients
via phone, email, and face-to-face meetings
– Write and edit letters, proposals, fact sheets, presentations,
and additional materials as needed.
– Update and maintain tracking reports, meeting reports,
backgrounders, and other client-related information
– Collaborate with colleagues to execute client events and
meetings (some travel will be necessary)
Compensation:
– Commensurate with experience
– Benefits package included
To Apply:
Please send all inquiries with a cover letter and resume to Kathy Glenn
at kglenn@odellsimms.com with “Account Manager” in the subject line of
the email.
33. Coordinator, Meeting and Events Services; Corporation for Public
Broadcasting; Washington, DC
The Corporation for Public Broadcasting, a private, non-profit
corporation, is seeking a candidate to assist in coordinating meetings
and events sponsored by CPB for the public broadcasting system and other
entities.
* Candidate will work with the Senior Director, Meeting and Events
Services to ensure that all CPB meetings and events are delivered in a
high quality and cost effective manner
* Assist in developing budgets and financial projections for
meetings/events; monitor expenses to ensure adherence to established
budgets; and review and reconcile invoices for payment
* Work with CPB staff to determine meeting logistics and
requirements; and researches meeting/event venues and solicits proposals
and makes recommendations
* Provide onsite logistical support coordinating each of these areas
and work to resolve any problems that may arise
* Coordinate attendance and addresses the needs of speakers,
presenters and panelists, and/or special guests.
* Establishs effective systems for meeting and event registration.
Serve as a resource to staff regarding meeting arrangements and hotel
and facility referrals.
* As necessary, coordinates with the in-house travel agency to
negotiate discounted airfare and hotel rates.
Required Qualifications
* Bachelor's degree, or equivalent experience
* Three years progressive experience in coordinating meetings and
events for an organization
* Proficiency in the development and administration of event/meeting
budgets, as well as proven ability to analyze financial projections for
events
* Demonstrated experience working with event sites and vendors,
including site selection processes, food and beverage planning, and
hotel/venue contract negotiations
* Demonstrated outstanding customer service skills and ability to
work well with various constituencies and levels, and within a team
environment
* Strong organizational skills with the ability to multi-task and
prioritize projects and respond to shifting priorities
* Strong verbal and written communication skills
· Proficiency with all MS Office applications
Desired Qualifications
* Certified Meeting Professional (CMP) designation
CPB offers competitive pay and excellent benefits, including building
fitness center. For more information on this and other vacancies at
CPB, please visit our Jobline at www.cpb.org/jobline. Please submit a
cover letter, resume and salary history to:
jobs@cpb.org
Attn: Carol Robinson
Corporation for Public Broadcasting
401 Ninth Street, NW, Washington, DC 20004
AA/EOE
34. VP of Event Management; CRG Events; Seattle, WA
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4676299
35. Meeting Planner; American Academy of Pediatrics; Elk Grove Village,
IL
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4676239
36. Executive Events Assistant; Macquarie Capital; New York, NY
Executive Assistant – Events
* In charge of the coordination, coding and tracking of expenses.
* Managing Macquarie's corporate apartment.
* Coordinating all in-house Professional Development Programs and
monitoring CEU's.
* Maintaining pertinent files.
* Ordering of event supplies and gifts.
* Working closely with Business Development on the creation of
invitations and collateral for events.
* Some experience with meeting planning events. Experience should
encompass some/all of the following areas of events management
including: project scoping, housing, registration, transportation, food
and beverage, event logistics, marketing/communication materials, budget
setting and management.
* Strong interpersonal, communication and organizational skills; the
ability to multitask and work under pressure; and act with a high degree
of discretion and independent judgment.
* Demonstrated ability to work effectively with our executives, and
staff at all professional levels and the ability to manage outside
service providers.
* Possess strong Excel, PowerPoint, Outlook, Internet research and
database skills and a strong work ethic and team player attitude.
* A high-energy, self-motivated, team player with outstanding
organizational talents.
* Excellent oral and written communication skills.
Please visit http://www.macquarie.com/ and follow the link for
“Careers”.
Search by Job Name under “Macquarie Capital – Executive Events
Assistant” or by Job Number 472568 and submit an application for our
consideration.
For assistance, call Joanna Lau, Recruitment Coordinator at Macquarie
Capital Advisors: 212-231-6433.
37. Meetings Coordinator; National Council of State Housing Agencies;
Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2954799
38. Mobile Events Program Manager; USO of Metropolitan Washington; Fort
Myer, VA
The USO is known worldwide as the premier service organization providing
morale, welfare and recreation type activities for the men and women of
our armed forces and their families. Locally, the USO of Metropolitan
Washington (USO-Metro)serves one of the highest concentrations of
military in the world.
We are looking for someone with a lot of energy and a passion for
service to join our team as the Mobile Events Program Manager.
Experience should include recruiting, training and supervising
volunteers, solid organizational and event planning skills, endless
creative ideas and an ability to convert those ideas into special events
that entertain and boost the morale of our troops and their families.
This is a brand new program of USO-Metro and an exciting opportunity for
someone who embraces the idea of developing a program from the ground
up. Through the generosity of a corporate donor, the program will
utilize a brand new 34″ custom built mobile canteen with a full kitchen
and tons of high tech gadgets. The manager will drive the vehicle,
schedule all maintenance and travel Northern Virginia, Maryland and the
District of Columbia providing signature USO service to the military and
their families in the field utilizing volunteers. Activities will
include events like homecomings, deployments, training exercises, air
shows, marathons, etc.
Requirements
The Mobile Events Program Manager reports to the Chief Operating Officer
of USO-Metro. The position requires a four-year degree with emphasis on
event management, marketing/public relations or recreation or 5 years of
related experience in a nonprofit environment. The best candidate will
have superior planning, budgeting, procurement and reporting skills
along with a solid driving record. Must be flexible, energetic,
organized, team oriented and resourceful. Person must be able to work
nights and weekends, independently with little supervision and have
polished interpersonal, communication and organizational skills.
Progressive previous leadership experience in volunteer management as
well as fundraising knowledge and experience a plus.
USO-Metro is a mission-driven organization, which offers a competitive
compensation package. We are an Affirmative Action and Equal Opportunity
Employer. For consideration, please submit cover letter, resume and
salary requirements to carole@humancapitaladvisors.com by September 12.
39. Event Sales Sensation; Tentnology; Surrey, British Columbia, Canada
http://careers.ises.com/c/job.cfm?site_id=553&jb=4673704
40. Meeting Planner; ESI International; Arlington, VA
Description
ESI International, the industry leader in project management, business
analysis and contract management training and consulting solutions, is
currently seeking a Meeting Planner to work full-time in our Arlington,
VA office near the Ballston Metro station.
We require an individual with exceptional organizational skills to
assist with planning 1000+ classroom sessions/ meetings annually.
Requirements
Candidates must have 1-3 years meeting planning, or hotel experience
with knowledge of site selection, contracts, BEO's, and meeting
requirements.
Must possess superb attention to detail, the ability to multi-task, and
strong negotiation, communications, and computer skills.
To apply, send your resume with cover letter and salary history to:
BuildingTalent@esi-intl.com
Visit our website for more details: www.esi-intl.com
41. Certification Coordinator; U.S. Green Building Council; Washington,
DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=25776226&jobSummaryIndex=9&agentID=
42. Exhibit Services Coordinator; National Association of Broadcasters;
Washington, DC
The National Association of Broadcasters, a trade association that
advocates on behalf of more than 8,300 free, local radio and television
stations and broadcast networks, has an exciting opportunity available
as an Exhibit Services Coordinator within our Conventions and Business
Operations Department.
NAB has two annual trade shows which combined total over 900,000 square
feet of exhibit space and over 110,000 attendees. The Exhibit Services
Coordinator serves as the principle contact for exhibitor logistics
questions; enhancing service and implementing customer services programs
and operational activities relative to the exhibitors and the exhibit
floor for all NAB conventions.
NAB's Exhibit Service department actively serves the 1,600+ exhibitors
by producing a variety of educational and resource tools that provide
value to the exhibitors as they plan for the conventions. The Exhibit
Services Coordinator is a key member helping the department successfully
deliver exceptional customer service in a timely manner. Involvement in
administrative duties, such as serving as main contact for answering
internal and external exhibitor requests, assisting other team members
and internal departments with managing the projects and resources
necessary to manage the industry's largest trade show are just a few of
the challenging, yet rewarding responsibilities associated with this
opportunity.
Successful candidates will be self-starter with the ability to work in a
fast-paced environment and handle numerous projects simultaneously. They
must have a bachelors' degree from accredited university required with
three to four years experience in the trade show or related industry.
Courses/studies relative to the exposition industry is desirable. Proven
telephone customer service experience preferred.
Please visit our Web site for a full listing about this exciting
opportunity: http://www.nab.org/.
Send cover letter with resume to HR@nab.org or to HR – Exhibit Services
Coordinator search, 1771 N Street, NW, Washington, DC 20036.
43. Director, Convention Education; National Association of
Broadcasters; Washington, DC
The National Association of Broadcasters, a trade association that
advocates on behalf of more than 8,300 free, local radio and television
stations and broadcast networks, has an exciting opportunity available
as Director, Convention Education within our Conventions and Business
Operations Department. The Director, Convention Operations will be
responsible for the design, development and ultimate execution of all
conference programming associated with the NAB Show, NAB's annual
convention. Some of the responsibilities include, but are not limited
to:
* Develop the Convention Education plan which includes the analysis
of conference offerings, establishment of program objectives, to the
delivery of conference programs at the NAB Show. Ensuring programs are
relevant, dynamic and support the overall objectives of the show,
including revenue and audience quality (makeup) objectives.
* Direct and oversee the process for identifying, researching, and
securing major speakers (keynotes, general sessions, luncheons) at the
NAB Show. Ensuring overall consensus is agreed to with the appropriate
staff. Once secured, serve as primary contact for speaker, their
organization/company, and/or consultant.
* Determine most effective delivery mechanism (resources – internal
or outsourced) for ultimate delivery of conference programs. Solicit
and analyze proposals from outside partners where appropriate.
Establish partnership parameters – i.e. revenue share, fees, standard
principles of Secure buy-in and support of relevant internal
department(s).
* Manage relationships with conference partners. Establish and/or
clarify objectives. Establish key milestones for delivery of content.
Act as primary contact. Negotiate contracts. Ensure proper
coordination. Ensure follow up on any negotiated marketing support.
Manage P&L and final reconciliations.
Successful candidates will have a bachelors degree with five to ten
years experience developing highly complex educational programs. Five
to ten years of management experience, managing multiple team-members
and significant budgets. Significant strategic planning experience.
Outstanding organizational skills. Outstanding communication skills;
verbal, written and interpersonal. Superior negotiation skills.
Demonstrated leadership ability; proven ability to motivate staff and
encourage their development. Strong project management ability; ability
to lay out and manage timelines. Ability to travel. Knowledge of media
business and technology issues a plus; including digital media, content
development and distribution, broadcasting and other allied industries.
Please visit our Web site for a full listing about this exciting
opportunity: http://www.nab.org/. Send cover letter with resume to
HR@nab.org or to HR – Director of Convention Education search, 1771 N
Street, NW, Washington, DC 20036.
44. Meeting Manager; confidential; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2956315
45. National Sales Manager Midwest; The Beaches of Fort Myers & Sanibel;
Chicago, IL
http://careers.hsmai.org/jobdetail.cfm?job=2955550
46. Administrative Assistant- Events Team #125849; The McIntyre Group;
Norwalk, CT
Administrative professional sought to work side-by-side with and assist
the Event Director and team of a reputable non-profit organization.
Specific duties will include:
– Handling daily correspondence via phone & email for all
members of the team
– Preparing documents and outgoing mail
– Prioritizing and managing multiple projects for various events
– Handling travel arrangements for team members and donors
– Running occasional errands and placing orders as needed
– Helping with event logistics and on-site event assistance
including: event attendee lists, thank you notes & gifts, seating
requests and volunteer recruitment
– Assisting with large and small mailing projects
The qualified candidate should have an undergraduate degree, 2 years of
related experience, proficiency in Microsoft Office Suite, a “can-do”
attitude and the drive to succeed. Apply today!
Contact: Courtney
Phone: 203-750-1111 Ext. 140
Fax: 203-750-1119
cem@themcintyregroup.com
http://www.themcintyregroup.com
47. Manager- Programs and Events #125742; The McIntyre Group; Norwalk,
CT
Leading Hedge Fund is seeking a creative individual to oversee all HR
related programs and company-wide events. Responsibilities for this
newly created position will consist of:
– Revamping and improving upon all current HR programs
including: new hire orientation, mentor program, on-boarding of new
employees and the exit process
– Managing Event Planners and ensuring all events meet company
standards
– Developing strategic and creative approaches for all HR
programs and events with the goal of supporting the well-being of
employees
– Instituting the best HR technology and automation to meet
aggressive goals
Position requirements include:
– A Bachelors degree and at least 5 years of related work
experience
– Outlook, Word and Excel proficiency
– Superb management and project management skills
– A highly creative mind and the ability to think outside of the
box
– The ability to prioritize and process a high volume of work
Contact: Courtney
Phone: 203-750-1111 Ext. 140
Fax: 203-750-1119
cem@themcintyregroup.com
http://www.themcintyregroup.com
********************************
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