Hospitality and Event Planning Network (HEPN) for 11 August 2008


Hospitality and Event Planning Network (HEPN) for 11 August 2008

Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to

sonjahepn@comcast.net and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.

Issues from November 27, 2006 onward are also posted at

http://sonjahepn.livejournal.com/.

This network thrives on sharing. Invite your friends! Anyone can sign up

by sending a blank e-mail to hepn-subscribe@topica.com.

Neither Topica nor I rents, sells, or gives out your information on this

list.

This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Convention Manager/Meeting Planner; Executive Administration, Inc.;

Arlington Heights, IL

2. Meetings Manager; National Association of School Psychologists;

Bethesda, MD

3. Convention Director; Digital Wedding Forum; Carefree, AZ/Virtual

Location

4. Meetings & Educational Services Coordinator; International Dairy

Foods Association; Washington, DC

5. Travel Industry Marketing Communication Internship; Disney; Lake

Buena Vista, FL

6. Travel Industry Mktng, Event Planning Internship; Disney; Lake Buena

Vista, FL

7. Travel Industry Mktng, Loyalty Program Internship; Disney; Lake Buena

Vista, FL

8. Youth Events Internship; Disney; Lake Buena Vista, FL

9. Youth Market Sales Internship; Disney; Lake Buena Vista, FL

10. Special Events Manager; Nuclear Energy Institute; Washington, DC

11. Conference Coordinator; International Baccalaureate; New York, NY

12. Coordinator, Meetings & Educational Services; International Dairy

Foods Association; Washington, DC

13. Global Meeting & Event Manager; Baker & McKenzie Global Services

LLC; Miami, FL

14. Texas Association Sales Manager; Irving Convention & Visitors

Bureau; Irving, TX

15. Sales and Marketing Account Executive for a Leading Production

Company; Killingsworth Presentations; Lake Forest, CA

16. Trade Show and Event Manager; Elan Pharmaceuticals; South San

Francisco, CA

17. Trade Shows Intern; Handwriting Without Tears Inc; Cabin John, MD

18. Account Manager; SEI Meetings & Incentives; Irving, TX

19. Senior Sales Manager; Wyndham Peachtree Conference Center; Peachtree

City, GA

20. Meetings Manager; SCAI; Washington, DC

21. Senior Meeting Planner; Envision Communications, LLC; Atlanta, GA

22. Meeting and Events Coordinator; Cadent Medical Communications;

Irving, TX

23. Meeting and Events Planner; Cadent Medical Communications; Irving,

TX

24. Meeting Manager; Society for Cardiovascular Angiography & Intervent;

Washington, DC

25. Account Manager (Part-Time); The Event Planning Group, LLC;

Washington, DC

26. Catering Sales and Event Planner; Whole Foods Market; Austin, TX

27. Global Operations Program Coordinator; Avery Dennison; Framingham,

MA

28. Regional Manager, Europe; Association of Corporate Travel Executives

(ACTE); Europe

29. Event Planner #125739; The McIntyre Group; Norwalk, CT

30. Special Events Coordinator; Disney; New York, NY

31. Sports Mgmt Assoc Mgr; Disney; New York, NY

32. Fundraising and Sponsorship Account Manager; Odell Simms &

Associates, Inc.; Falls Church, VA

33. Coordinator, Meeting and Events Services; Corporation for Public

Broadcasting; Washington, DC

34. VP of Event Management; CRG Events; Seattle, WA

35. Meeting Planner; American Academy of Pediatrics; Elk Grove Village,

IL

36. Executive Events Assistant; Macquarie Capital; New York, NY

37. Meetings Coordinator; National Council of State Housing Agencies;

Washington, DC

38. Mobile Events Program Manager; USO of Metropolitan Washington; Fort

Myer, VA

39. Event Sales Sensation; Tentnology; Surrey, British Columbia, Canada

40. Meeting Planner; ESI International; Arlington, VA

41. Certification Coordinator; U.S. Green Building Council; Washington,

DC

42. Exhibit Services Coordinator; National Association of Broadcasters;

Washington, DC

43. Director, Convention Education; National Association of

Broadcasters; Washington, DC

44. Meeting Manager; confidential; Washington, DC

45. National Sales Manager Midwest; The Beaches of Fort Myers & Sanibel;

Chicago, IL

46. Administrative Assistant- Events Team #125849; The McIntyre Group;

Norwalk, CT

47. Manager- Programs and Events #125742; The McIntyre Group; Norwalk,

CT

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to

sonjahepn@comcast.net. One SSP will be included each week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to sonjahepn@comcast.net for inclusion in the

next newsletter.

************

1. Convention Manager/Meeting Planner; Executive Administration, Inc.;

Arlington Heights, IL

An Arlington Heights-based medical association management firm seeks an

experienced and motivated convention manager and meeting planner.

Reporting to the Director of Meetings and Conventions, the successful

candidate will assist with planning all aspects of several 3,000-person

conventions and smaller leadership meetings.

Responsibilities include assignment of space, preparation of meeting

specs, development of food and beverage, a/v, housing, and

transportation requirements, etc. Candidates must have a thorough

knowledge of meeting and convention management, the ability to work on

multiple projects simultaneously, and excellent administrative and

organizational skills. The successful candidate will have a bachelor's

degree and at least 3 years of association convention management

experience, with medical society experience preferred. This is a growth

opportunity, with advancement potential for the selected candidate.

This search is being conducted by Tuft & Associates. Competitive salary

and benefits. Submit your cover letter and resume in confidence to:

Tuft & Associates

ATTN: Cecile Margulies

1209 N. Astor Street, Chicago,

Illinois 60610

Phone: 312-642-8889

Email: cmarg@tuftassoc.com

2. Meetings Manager; National Association of School Psychologists;

Bethesda, MD

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4667635

3. Convention Director; Digital Wedding Forum; Carefree, AZ/Virtual

Location

We are an online association of professional photographers, now actively

planning our annual convention, to be held January 11-15th, 2009 outside

of Phoenix, AZ.

Our Convention Director will be responsible for all aspects of executing

a successful event for as many as 600 attendees. This will include all

coordination with the hotel, sponsoring vendors, and managing

communication with attendees. Meticulous planning skills and some

experience with similar events is a major plus. This is not a

high-budget event, but compensation will be competitive.

The applicant who accepts the position will find the amount of work

required will scale up as the event draws near, becoming a full-time

position in the final weeks before the convention.

This is a for-profit event, with a worthwhile bonus structure in

addition to standard compensation. This is not a position for someone

simultaneously juggling 12 clients. We would like an individual to hold

the position, and are not interested in contracting a management

company.

Your location will not be considered as a factor in hiring, as our

entire company staff works from home.

This is our 5th annual convention, and would be interested in working

with you for future years in addition to our January 2009 event.

Contact: Melissa Tirado

Phone: 617-230-8441

melissa@digitalweddingforum.com

http://www.digitalweddingforum.com

4. Meetings & Educational Services Coordinator; International Dairy

Foods Association; Washington, DC

http://asi.careerhq.org/jobdetail.cfm?job=2952159

5. Travel Industry Marketing Communication Internship; Disney; Lake

Buena Vista, FL

http://careers.ises.com/c/job.cfm?site_id=553&jb=4659397

6. Travel Industry Mktng, Event Planning Internship; Disney; Lake Buena

Vista, FL

http://careers.ises.com/c/job.cfm?site_id=553&jb=4659393

7. Travel Industry Mktng, Loyalty Program Internship; Disney; Lake Buena

Vista, FL

http://careers.ises.com/c/job.cfm?site_id=553&jb=4659392

8. Youth Events Internship; Disney; Lake Buena Vista, FL

http://careers.ises.com/c/job.cfm?site_id=553&jb=4659386

9. Youth Market Sales Internship; Disney; Lake Buena Vista, FL

http://careers.ises.com/c/job.cfm?site_id=553&jb=4659385

10. Special Events Manager; Nuclear Energy Institute; Washington, DC

Special Events Manager National nuclear energy policy organization seeks

a creative and skilled manager to provide overall management in the

planning and implementing of domestic and international conferences,

seminars, workshops and other special events pertinent to NEI's mission.

Incumbent along with team will manage and coordinate approximately 60

events each year, will also develop budgets, negotiate contracts to

minimize potential fees for attrition and cancellation and develop

strategies to increase attendance. Will also manage all pre-event

interactions with the hotel and provide on-site hotel meeting leadership

and conduct on-site inspections of hotels and conference centers. The

ideal candidate will oversee and provide timeline for managing all

aspects of the meeting and meet specific deadlines. Provide supervision

on-site, to NEI support staff and hired local support staff. College

degree preferred; CMP designation preferred. Minimum of five years of

conference management experience (fee-based). Knowledge of iMIS

conference registration package strongly preferred. Traveling required

at 30% to 40% a year. Ability to develop and manage budgets; firm

knowledge of hotel contract negotiation, financial, and marketing

background. NEI offers an excellent compensation and benefits package,

including savings and pension plans. Send resume along with salary

requirement to Nuclear Energy Institute, Attn: HR, Director, 1776 I

Street, NW Ste. 400, Washington, DC 20006 or email to resumes@nei.org.

11. Conference Coordinator; International Baccalaureate; New York, NY

The International Baccalaureate (www.ibo.org) is a non-profit

educational organization offering curriculum and assessment worldwide.

IB is a recognized leader in the field of international education. IB

Programmes encourage students to be active learners, well-rounded

individuals and engaged world citizens.

The North American regional office of International Baccalaureate

provides a wide range of services to IB World Schools and to prospective

schools that are interested in our programs. In addition, IB North

America offers a full array of professional development opportunities

for teachers and administrators throughout the year.

The IB North American regional office of International Baccalaureate

currently located in New York, NY is looking for a:

Conference Coordinator / Conference Registrar

Prospective and authorized schools that wish to offer the IB Programmes

must send faculty to professional training workshops. The conference

coordinator will liaise with hotels, vendors, programme staff, faculty

and delegates to plan the logistics of teacher training workshops.

The position will also have the overall responsibility for processing a

school's request for enrollment in IB North America workshops.

The part of registrar has to interact closely with the conference

department personnel, finance department, and the professional

development department in collecting/ recording any and all

information/changes relating to a workshop.

The Conference Coordinator / Conference Registrar is responsible for:

. Responsible for all communications with faculty leaders and staff for

upcoming IB North America workshops

. Creating and maintaining accurate workshop reports, volunteer

database, and other workshop related documents while coordinating the

logistics for 4 – 6 workshops annually

. Provide workshop leaders with appropriate material for their subject

session

. Provide exceptional customer service onsite to workshop participants,

faculty leaders and staff

. Financial responsibility for accurately processing all invoices and

expense claim forms from faculty leaders related to workshops

. Act as a support system for conference registrar during peak

registration periods

Requirements:

. A combination of experience, education, and training that would

provide the level of knowledge and ability required for the position

. Meeting planning experience desirable

. Excellent communication skills – both written and oral

. Proficiency in Microsoft Office (especially Word, Excel and database)

. High level of organizational and interpersonal skills

. Skilled in using standard office equipment

. Ability to work independently and as part as a dedicated team

. Must have a flexible work schedule and be willing to work extended

hours

Application Process:

Please submit a curriculum vitae/resume with a cover letter outlining

your interest in, salary requirements and qualifications for, this

particular post to:

Human Resources Department

International Baccalaureate North America

475 Riverside Drive, Suite 240

New York, NY 10115

E-mail: ibnahr@ibo.org

Fax: (212) 889-9242

**INCOMPLETE APPLICATIONS WILL NOT BE REVIEWED

12. Coordinator, Meetings & Educational Services; International Dairy

Foods Association; Washington, DC

The Coordinator, Meetings & Educational Services manages and oversees

the integrated logistical and administrative support needs of IDFA

conferences, trainings, and/or other association-related/sponsored

events. Planning and onsite responsibilities include but are not

limited to: performing as staff hotel facility liaison; ordering meeting

and event-related equipment; as well as overseeing logistics related to

catering requirements and audio-visual needs. The Coordinator should be

adept in negotiating and administering service and/or vendor

contracts.Specific Responsibilities:

* Participates in the planning and establishment of goals and

objectives for meetings, conferences, and/or events, with respect to

budgets, sponsorships, speakers, facilities, technology, equipment,

logistical requirements, and other related issues;

* Create RFPs, evaluate responses, and make recommendations

* Sponsorship sales and management;

* Development of promotional and on-site materials in conjunction

with the Communications Department;

* Correspond with exhibitors, sponsors, speakers and attendees as

needed;

* Liaison with meeting venue(s) regarding all logistics and attendee

needs;

* Liaison with AV companies for technological needs

* Arrange transportation as needed

* Coordinate signage for all meetings

* Management of meeting within specified budget;

* Management of logistics requirements as to space, facilities,

technology, equipment, lodging, catering, and on-site management;

* Monitors and coordinates accounting activities as appropriate, and

explains, compiles and/or forwards event-related invoices and reports to

accounting staff and management as necessary;

* Assist with room block management

Position reports to Senior Director, Meetings & Educational

ServicesSpecific Requirements:

* Ability to make administrative/procedural decisions and judgments;

* Knowledge and understanding of meeting and event planning

principles, requirements, procedures, and available resources;

* Strong interpersonal and communication skills and the ability to

work effectively with a wide range of individuals;

* Ability to create, compose, and edit written materials;

* Ability to negotiate and manage contractual arrangements;

* Ability to perform complex tasks and to prioritize multiple

projects;

* Knowledge of conference facilities, technology, and equipment;

* Ability to gather and analyze statistical data and generate

reports;

* Experience with exhibits and sponsorships;

* Skill in organizing resources and establishing priorities;

* Knowledge of finance, accounting, budgeting, and cost control

procedures;

* Dedication to detail is essential;

* Bachelor's degree;

* At least 3 years of progressive meeting planning experience;

* Association experience a plus;

* Proficient user of Microsoft products (Outlook, Word, Excel,

PowerPoint, etc.);

* Some travel required.

Please include salary requirements.

Contact: Tracy Boyle

tboyle@idfa.org

13. Global Meeting & Event Manager; Baker & McKenzie Global Services

LLC; Miami, FL

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4662529

14. Texas Association Sales Manager; Irving Convention & Visitors

Bureau; Irving, TX

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7281

15. Sales and Marketing Account Executive for a Leading Production

Company; Killingsworth Presentations; Lake Forest, CA

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7282

16. Trade Show and Event Manager; Elan Pharmaceuticals; South San

Francisco, CA

At Elan, we hold a fundamental belief that our science has the potential

to improve patients' lives. Our pipeline of developing compounds and

investigative therapies reflects our commitment to bring innovative

products to patients with unmet needs in the areas of neurodegenerative

diseases, autoimmune diseases and severe pain.

Elan's commitment to patients is reflected in all that we do: we are a

company driven by the knowledge that our work is important and the

desire to make a difference. Elan offers prospective employees exciting

challenges, unique opportunities for career growth, and a fast-paced

environment that emphasizes innovation and achievement.

Primary Objective of Position:

The Trade Show and Event Manager manages and executes events and

tradeshow programs both domestic and internationally. Responsible for

planning appropriate events based on brand strategy and integrating show

strategy with brand and corporate objectives. Manages the execution of

meetings and trade shows to include pre-event planning, on-site

management and post event reporting.

This position reports directly to the Associate Director, Event

Management/Marketing Operations; this position interacts closely and

extensively with vendors and brand management.

Responsibilities:

* Work with Associate Director to develop and implement strategic

and tactical tradeshows and events to ensure that budgets are met.

* Collaborate closely with brand managers and all levels of

management to facilitate trade show and event planning in accordance

with plan objectives and marketing strategies.

* Perform research to investigate potential event facilities,

entertainment, transportation, promotional materials and any other

aspects related to tradeshows and special events.

* Create and follow strict timelines, identifying deviations and

potential solutions in a timely manner.

* Negotiate accordingly with vendors.

* Support special projects, as requested, to support the overall

commercial strategy.

* Manage exhibit house, oversee booth design, booth properties and

maintenance.

* Manage tradeshow related logistics including pre-planning, show

services, I&D, marketing materials, accommodations, transportation,

badge registrations, on-site services, shipping, technical services and

budget management.

* Prepare pre-show packets for each program with all tradeshow

details.

* Supervise on-site booth management and schedule staff accordingly.

* Oversee the shipping of tradeshow materials, including exhibits,

graphics, displays, literature, sample items, etc.

* Keep up-to-date on the latest advances to trade show trends,

display graphics, promotional items, design and flow as well as

participate in tracking show success and results.

* Plan and manage a variety of events to include: advisory boards,

investigator meetings, speaker program and sales meetings.

* Manage all event related logistics including venue sourcing and

selection; F&B planning, décor, entertainment, travel, hotel rooming

lists, ground transportation, event communications and all onsite

activities.

* Develop and manage all events to budget.

* Keep up-to-date on the latest meeting planning and event trends,

hospitality news, food and beverage trends, entertainment and production

ideas to provide new ideas to client and team.

* Up to 40% travel. Extensive overnight and weekend travel required.

Requirements:

*Bachelor's degree in Business, Marketing, advertising or a related

field.

* 5-7 years experience with events and tradeshows of all sizes and

levels.

* Self motivated person with the ability to plan many months in

advance.

* Must be detail-oriented, deadline-conscious, and possess a can-do,

take-action attitude.

* Must demonstrate overall strong team-player attitude and behavior.

* The desire and willingness to travel is necessary for the

position. Requires excellent written and verbal communication skills.

* Ability to travel extensively, overnight and weekend travel

required.

* Minimum of five to seven years experience with meeting planning

and trade show logistics with experience managing a minimum of 20-30

events per year.

* Experience within the pharmaceutical/medical industry, a plus.

* CMP or CTSM designation, a plus.

* Willing and able to travel extensively over consecutive weekends.

* Exceptional project management and multitasking skills with

meticulous attention to detail.

* Strong oral and written communication skills.

* Excellent negotiation skills.

* Experienced in budget management.

* Professional maturity and judgment.

* Ability to work independently and on a team-positive, team-focused

attitude is a must.

* Computer literacy with appropriate software programs is mandatory.

* Microsoft Office: Word, Excel, Project, Powerpoint, Outlook

Interested applicants should apply online at

http://www.elan.com/careers/.

17. Trade Shows Intern; Handwriting Without Tears Inc; Cabin John, MD

The Trade Show Intern is responsible for providing administrative

support for HWT's trade show operations. We allow for flexible daily

schedules but anticipate a minimum commitment of 12 hours/week.

Additional hours are largely dependant upon intern's availability and

schedule.

Job Duties:

* Work with Trade Show team to facilitate the management and

execution of over 100 shows per year.

* Assist in the organization of trade show logistics, including

materials needed for booth, booth personnel, order forms, booth set up,

and overall logistics.

* Enter sales orders into CMS database.

* Assist with trade show follow-up, including packing and shipping

of marketing materials

* Ensure materials for Trade show Supply boxes are in house and in

good working order

* Research state and local districts for trade shows with a focus on

no adoptive states.

* Plan monthly shipping schedule for tradeshows

* Packing and mailing materials such as samples, in-services,

tradeshow items to customers, advocates and events

* Data entry in CMS and ACT!

* Phone contact with customers as assigned

* Answering phone lines for incoming calls

* Use care when handling any promotional materials

Req. Education/Skills

* High school diploma or equivalent preferred.

* Functional knowledge of MS Office.

* Good communication skills.

* Good organizational skills.

* Good interpersonal skills in dealing with co-workers.

* Strong problem solving capabilities.

* Ability to work well under direction.

* Ability to lift up to 30 lbs.

Please send cover letter and resume to jobs@hwtears.com

For additional information on the company please visit: www.HWTears.com

18. Account Manager; SEI Meetings & Incentives; Irving, TX

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7285

19. Senior Sales Manager; Wyndham Peachtree Conference Center; Peachtree

City, GA

http://careers.hsmai.org/jobdetail.cfm?job=2949090

20. Meetings Manager; SCAI; Washington, DC

Cover letter and resume. Salary requirement should be included in the

cover letter. Submissions without this information will be deleted.

This position is responsible for assisting the Director, Meetings for

the successful implementation of SCAI education programs.

MAJOR DUTIES AND RESPONSIBILITIES:

1. Assist with planning and implementation of all aspects of assigned

meetings to include, budgeting, speaker invitations, content

development, marketing, onsite management, reconciliation, exhibitor

coordination, etc. (up to 10 per year).

2. Manage the logistical aspects of meetings to include food &

beverage, audiovisual, facilities assessment, etc.

3. Manage abstract process for Annual Meeting.

4. Assist with maintaining the meetings database.

5. Serve as staff lead for assigned SCAI committees.

6. Other specific support tasks:

· Assist with correspondence, and reports as needed.

· Interact with other staff as needed.

· Support special projects and mailings as assigned.

In performing these tasks the individual will work independently with

relatively modest day-to-day direction from supervisor.

REQUIRED QUALIFICATIONS:

· Bachelor's Degree required.

· Association experience preferred.

· Medical meetings management experience preferred.

· Excellent interpersonal, organizational and collaboration

skills.

· Demonstrated oral and written communication skills.

· Attention to detail and commitment to high degree of accuracy

· Ability to multitask and work well under tight deadlines in a

high-paced environment.

· Willingness to travel approximately 10% – 25% of the time to

support Society activities.

· Strong MS Office proficiency and demonstrated ability to learn

new software tools.

· Ability to work independently based on goals and assignments

made by the Director.

· Dedicated commitment to teamwork, positive attitude, and

customer/volunteer service.

· Enthusiasm regarding working closely with physician volunteers.

Contact: Rick Henegar

rhenegar@scai.org

21. Senior Meeting Planner; Envision Communications, LLC; Atlanta, GA

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7286

22. Meeting and Events Coordinator; Cadent Medical Communications;

Irving, TX

Cadent Medical Communications is a strategically driven medical

education company. With more than 100 years of client-side brand

management expertise, Cadent provides a broad range of education and

communications services to build advocacy for pharmaceutical and biotech

brands. See how to stay one beat aheadSM at http://www.cadentmed.com/

Cadent is currently seeking a Meeting and Events Coordinator to join its

growing staff of talented professionals. The Meeting and Events

Coordinator provides meeting and event support to the meeting planner

and account executive.

* Creates, prepares and sends various meeting correspondence

including, invitations, welcome materials, travel confirmations, etc.

* Assists planner with communication between meeting attendees and

faculty members to ensure accurate travel, hotel and ground

transportation arrangements.

* Assists the meeting planners in various pre, during and post

meeting activities

* Processes honoraria check requests and obtaining W9 forms

* Orders, manages and ships supplies and materials needed for

meetings

* Reviews printed signage/materials upon receipt from printer

* Provides back-up support to the meeting planner on-site and

assists attendees with any additional needs

* Ability to develop and manage deadlines

* Manages invoices and purchase orders related to meetings

* Assist meeting planner and Account Services in generating audience

contact information

* Data entry and reports, including:

Database entry

Event registrations in REG123

Client/attendee reports (participant list, RSVP grids, etc.)

Minimum Qualifications & Skills Required

* High School Diploma, required

* College Degree or some college preferred

* Previous meeting planning experience preferred

* Advanced computer skills in all Microsoft Office applications,

specifically Word, Excel, and PowerPoint

* Availability of weekend travel is required

Visit http://www.cadentmed.com/, click on the “careers” tab and follow

the link to view current job openings. Email Scott Neverett at

sneverett@inventivcommunications.com with any questions.

23. Meeting and Events Planner; Cadent Medical Communications; Irving,

TX

Cadent Medical Communications is a strategically driven medical

education company. With more than 100 years of client-side brand

management expertise, Cadent provides a broad range of education and

communications services to build advocacy for pharmaceutical and biotech

brands. See how to stay one beat aheadSM at http://www.cadentmed.com/

Cadent is currently seeking a Meeting and Events Planner to join their

growing team of talented professionals. The Meeting and Events Planner

will manage all planning and execution of medical education meetings.

General and Daily Responsibilities:

* Creates meetings/events in registration system (Reg123)

* Manages online registrations

* Assists in creating, preparing and sending various meeting

correspondence including invitations, welcome materials, travel

confirmation, etc.

* Contacts meeting attendees and faculty to ensure accurate travel,

hotel and ground transportation arrangements are made

* Research hotel options and negotiate contracts

* Assists account services in various pre, during and post meeting

activities

* Assists in creates and prepares all on-site material for printing

including, welcome letter, participant lists, agenda, reimbursement

forms, etc.

* Pack and ship needed material before meeting

* Reviews all action requests for related meeting

* Works with hotel to ensure accurate food & beverage, meeting room

setup and guest room arrangements

* Works with ground company to ensure accurate arrival and departure

arrangements to and from the airport

* Manages and sets up all internal meetings related to project

including, weekly update and precon

* Responsible for communicating logistical details within internal

departments (AV, Travel, Graphics)

* Manages rooming list and travel manifest for meetings

* Manages all on-site logistics

* Budget reconciliation, expense reimbursements and honorarium

* Miscellaneous projects that come up regarding meetings

Minimum Qualifications & Skills Required:

* College Degree or equal work experience

* 3-5 years Meeting & Event Planning Experience

* Proficiency in Microsoft Office applications

* Ability to travel on weekends is required

Visit www.cadentmed.com, click on the “careers” tab and follow the link

to view current job openings. Email Scott Neverett at

sneverett@inventivcommunications.com with any questions.

24. Meeting Manager; Society for Cardiovascular Angiography & Intervent;

Washington, DC

http://asi.careerhq.org/jobdetail.cfm?job=2953413

25. Account Manager (Part-Time); The Event Planning Group, LLC;

Washington, DC

http://asi.careerhq.org/jobdetail.cfm?job=2953297

26. Catering Sales and Event Planner; Whole Foods Market; Austin, TX

http://careers.ises.com/c/job.cfm?site_id=553&jb=4671873

27. Global Operations Program Coordinator; Avery Dennison; Framingham,

MA

http://careers.ises.com/c/job.cfm?site_id=553&jb=4668761

28. Regional Manager, Europe; Association of Corporate Travel Executives

(ACTE); Europe

http://careers.ises.com/c/job.cfm?site_id=553&jb=4670833

29. Event Planner #125739; The McIntyre Group; Norwalk, CT

http://careers.ises.com/c/job.cfm?site_id=553&jb=4671442

30. Special Events Coordinator; Disney; New York, NY

http://careers.ises.com/c/job.cfm?site_id=553&jb=4668349

31. Sports Mgmt Assoc Mgr; Disney; New York, NY

http://careers.ises.com/c/job.cfm?site_id=553&jb=4659408

32. Fundraising and Sponsorship Account Manager; Odell Simms &

Associates, Inc.; Falls Church, VA

A mid-sized consulting firm in Tysons Corner is seeking a full-time

Account Manager to join the Fundraising and Sponsorship (F&S) Team,

which works with a wide spectrum of national and local non-profits to

raise critical funding for capital campaigns, annual events, and general

operating expenses. The ideal candidate for this position comes with a

solid base of fundraising experience and a working knowledge of the

private and non-profit sectors. The Account Manager will work closely

with other members of the F&S team and company executives to service

multiple clients. The firm offers tremendous growth potential for the

right candidate.

Qualifications:

– Bachelors degree

– 5-8 years relevant experience

– Superior verbal and written communication skills

– Demonstrated success in working with top level executives in a

manner that is clear, concise, and professional

– Capacity to lead projects as well as work effectively within a

team

– Ability to multi-task and prioritize effectively while

maintaining attention to detail

– Proficiency in Microsoft Office (Outlook, Word, and Excel)

– Confidence, enthusiasm, and excellent interpersonal skills

– Established contacts in the DC Metro area a plus

Responsibilities:

– Identify, research, and qualify major donor prospects

including corporations, foundations, and high-net worth individuals

– Primary point of contact with prospective donors and clients

via phone, email, and face-to-face meetings

– Write and edit letters, proposals, fact sheets, presentations,

and additional materials as needed.

– Update and maintain tracking reports, meeting reports,

backgrounders, and other client-related information

– Collaborate with colleagues to execute client events and

meetings (some travel will be necessary)

Compensation:

– Commensurate with experience

– Benefits package included

To Apply:

Please send all inquiries with a cover letter and resume to Kathy Glenn

at kglenn@odellsimms.com with “Account Manager” in the subject line of

the email.

33. Coordinator, Meeting and Events Services; Corporation for Public

Broadcasting; Washington, DC

The Corporation for Public Broadcasting, a private, non-profit

corporation, is seeking a candidate to assist in coordinating meetings

and events sponsored by CPB for the public broadcasting system and other

entities.

* Candidate will work with the Senior Director, Meeting and Events

Services to ensure that all CPB meetings and events are delivered in a

high quality and cost effective manner

* Assist in developing budgets and financial projections for

meetings/events; monitor expenses to ensure adherence to established

budgets; and review and reconcile invoices for payment

* Work with CPB staff to determine meeting logistics and

requirements; and researches meeting/event venues and solicits proposals

and makes recommendations

* Provide onsite logistical support coordinating each of these areas

and work to resolve any problems that may arise

* Coordinate attendance and addresses the needs of speakers,

presenters and panelists, and/or special guests.

* Establishs effective systems for meeting and event registration.

Serve as a resource to staff regarding meeting arrangements and hotel

and facility referrals.

* As necessary, coordinates with the in-house travel agency to

negotiate discounted airfare and hotel rates.

Required Qualifications

* Bachelor's degree, or equivalent experience

* Three years progressive experience in coordinating meetings and

events for an organization

* Proficiency in the development and administration of event/meeting

budgets, as well as proven ability to analyze financial projections for

events

* Demonstrated experience working with event sites and vendors,

including site selection processes, food and beverage planning, and

hotel/venue contract negotiations

* Demonstrated outstanding customer service skills and ability to

work well with various constituencies and levels, and within a team

environment

* Strong organizational skills with the ability to multi-task and

prioritize projects and respond to shifting priorities

* Strong verbal and written communication skills

· Proficiency with all MS Office applications

Desired Qualifications

* Certified Meeting Professional (CMP) designation

CPB offers competitive pay and excellent benefits, including building

fitness center. For more information on this and other vacancies at

CPB, please visit our Jobline at www.cpb.org/jobline. Please submit a

cover letter, resume and salary history to:

jobs@cpb.org

Attn: Carol Robinson

Corporation for Public Broadcasting

401 Ninth Street, NW, Washington, DC 20004

AA/EOE

34. VP of Event Management; CRG Events; Seattle, WA

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4676299

35. Meeting Planner; American Academy of Pediatrics; Elk Grove Village,

IL

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4676239

36. Executive Events Assistant; Macquarie Capital; New York, NY

Executive Assistant – Events

* In charge of the coordination, coding and tracking of expenses.

* Managing Macquarie's corporate apartment.

* Coordinating all in-house Professional Development Programs and

monitoring CEU's.

* Maintaining pertinent files.

* Ordering of event supplies and gifts.

* Working closely with Business Development on the creation of

invitations and collateral for events.

* Some experience with meeting planning events. Experience should

encompass some/all of the following areas of events management

including: project scoping, housing, registration, transportation, food

and beverage, event logistics, marketing/communication materials, budget

setting and management.

* Strong interpersonal, communication and organizational skills; the

ability to multitask and work under pressure; and act with a high degree

of discretion and independent judgment.

* Demonstrated ability to work effectively with our executives, and

staff at all professional levels and the ability to manage outside

service providers.

* Possess strong Excel, PowerPoint, Outlook, Internet research and

database skills and a strong work ethic and team player attitude.

* A high-energy, self-motivated, team player with outstanding

organizational talents.

* Excellent oral and written communication skills.

Please visit http://www.macquarie.com/ and follow the link for

“Careers”.

Search by Job Name under “Macquarie Capital – Executive Events

Assistant” or by Job Number 472568 and submit an application for our

consideration.

For assistance, call Joanna Lau, Recruitment Coordinator at Macquarie

Capital Advisors: 212-231-6433.

37. Meetings Coordinator; National Council of State Housing Agencies;

Washington, DC

http://asi.careerhq.org/jobdetail.cfm?job=2954799

38. Mobile Events Program Manager; USO of Metropolitan Washington; Fort

Myer, VA

The USO is known worldwide as the premier service organization providing

morale, welfare and recreation type activities for the men and women of

our armed forces and their families. Locally, the USO of Metropolitan

Washington (USO-Metro)serves one of the highest concentrations of

military in the world.

We are looking for someone with a lot of energy and a passion for

service to join our team as the Mobile Events Program Manager.

Experience should include recruiting, training and supervising

volunteers, solid organizational and event planning skills, endless

creative ideas and an ability to convert those ideas into special events

that entertain and boost the morale of our troops and their families.

This is a brand new program of USO-Metro and an exciting opportunity for

someone who embraces the idea of developing a program from the ground

up. Through the generosity of a corporate donor, the program will

utilize a brand new 34″ custom built mobile canteen with a full kitchen

and tons of high tech gadgets. The manager will drive the vehicle,

schedule all maintenance and travel Northern Virginia, Maryland and the

District of Columbia providing signature USO service to the military and

their families in the field utilizing volunteers. Activities will

include events like homecomings, deployments, training exercises, air

shows, marathons, etc.

Requirements

The Mobile Events Program Manager reports to the Chief Operating Officer

of USO-Metro. The position requires a four-year degree with emphasis on

event management, marketing/public relations or recreation or 5 years of

related experience in a nonprofit environment. The best candidate will

have superior planning, budgeting, procurement and reporting skills

along with a solid driving record. Must be flexible, energetic,

organized, team oriented and resourceful. Person must be able to work

nights and weekends, independently with little supervision and have

polished interpersonal, communication and organizational skills.

Progressive previous leadership experience in volunteer management as

well as fundraising knowledge and experience a plus.

USO-Metro is a mission-driven organization, which offers a competitive

compensation package. We are an Affirmative Action and Equal Opportunity

Employer. For consideration, please submit cover letter, resume and

salary requirements to carole@humancapitaladvisors.com by September 12.

39. Event Sales Sensation; Tentnology; Surrey, British Columbia, Canada

http://careers.ises.com/c/job.cfm?site_id=553&jb=4673704

40. Meeting Planner; ESI International; Arlington, VA

Description

ESI International, the industry leader in project management, business

analysis and contract management training and consulting solutions, is

currently seeking a Meeting Planner to work full-time in our Arlington,

VA office near the Ballston Metro station.

We require an individual with exceptional organizational skills to

assist with planning 1000+ classroom sessions/ meetings annually.

Requirements

Candidates must have 1-3 years meeting planning, or hotel experience

with knowledge of site selection, contracts, BEO's, and meeting

requirements.

Must possess superb attention to detail, the ability to multi-task, and

strong negotiation, communications, and computer skills.

To apply, send your resume with cover letter and salary history to:

BuildingTalent@esi-intl.com

Visit our website for more details: www.esi-intl.com

41. Certification Coordinator; U.S. Green Building Council; Washington,

DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=25776226&jobSummaryIndex=9&agentID=

42. Exhibit Services Coordinator; National Association of Broadcasters;

Washington, DC

The National Association of Broadcasters, a trade association that

advocates on behalf of more than 8,300 free, local radio and television

stations and broadcast networks, has an exciting opportunity available

as an Exhibit Services Coordinator within our Conventions and Business

Operations Department.

NAB has two annual trade shows which combined total over 900,000 square

feet of exhibit space and over 110,000 attendees. The Exhibit Services

Coordinator serves as the principle contact for exhibitor logistics

questions; enhancing service and implementing customer services programs

and operational activities relative to the exhibitors and the exhibit

floor for all NAB conventions.

NAB's Exhibit Service department actively serves the 1,600+ exhibitors

by producing a variety of educational and resource tools that provide

value to the exhibitors as they plan for the conventions. The Exhibit

Services Coordinator is a key member helping the department successfully

deliver exceptional customer service in a timely manner. Involvement in

administrative duties, such as serving as main contact for answering

internal and external exhibitor requests, assisting other team members

and internal departments with managing the projects and resources

necessary to manage the industry's largest trade show are just a few of

the challenging, yet rewarding responsibilities associated with this

opportunity.

Successful candidates will be self-starter with the ability to work in a

fast-paced environment and handle numerous projects simultaneously. They

must have a bachelors' degree from accredited university required with

three to four years experience in the trade show or related industry.

Courses/studies relative to the exposition industry is desirable. Proven

telephone customer service experience preferred.

Please visit our Web site for a full listing about this exciting

opportunity: http://www.nab.org/.

Send cover letter with resume to HR@nab.org or to HR – Exhibit Services

Coordinator search, 1771 N Street, NW, Washington, DC 20036.

43. Director, Convention Education; National Association of

Broadcasters; Washington, DC

The National Association of Broadcasters, a trade association that

advocates on behalf of more than 8,300 free, local radio and television

stations and broadcast networks, has an exciting opportunity available

as Director, Convention Education within our Conventions and Business

Operations Department. The Director, Convention Operations will be

responsible for the design, development and ultimate execution of all

conference programming associated with the NAB Show, NAB's annual

convention. Some of the responsibilities include, but are not limited

to:

* Develop the Convention Education plan which includes the analysis

of conference offerings, establishment of program objectives, to the

delivery of conference programs at the NAB Show. Ensuring programs are

relevant, dynamic and support the overall objectives of the show,

including revenue and audience quality (makeup) objectives.

* Direct and oversee the process for identifying, researching, and

securing major speakers (keynotes, general sessions, luncheons) at the

NAB Show. Ensuring overall consensus is agreed to with the appropriate

staff. Once secured, serve as primary contact for speaker, their

organization/company, and/or consultant.

* Determine most effective delivery mechanism (resources – internal

or outsourced) for ultimate delivery of conference programs. Solicit

and analyze proposals from outside partners where appropriate.

Establish partnership parameters – i.e. revenue share, fees, standard

principles of Secure buy-in and support of relevant internal

department(s).

* Manage relationships with conference partners. Establish and/or

clarify objectives. Establish key milestones for delivery of content.

Act as primary contact. Negotiate contracts. Ensure proper

coordination. Ensure follow up on any negotiated marketing support.

Manage P&L and final reconciliations.

Successful candidates will have a bachelors degree with five to ten

years experience developing highly complex educational programs. Five

to ten years of management experience, managing multiple team-members

and significant budgets. Significant strategic planning experience.

Outstanding organizational skills. Outstanding communication skills;

verbal, written and interpersonal. Superior negotiation skills.

Demonstrated leadership ability; proven ability to motivate staff and

encourage their development. Strong project management ability; ability

to lay out and manage timelines. Ability to travel. Knowledge of media

business and technology issues a plus; including digital media, content

development and distribution, broadcasting and other allied industries.

Please visit our Web site for a full listing about this exciting

opportunity: http://www.nab.org/. Send cover letter with resume to

HR@nab.org or to HR – Director of Convention Education search, 1771 N

Street, NW, Washington, DC 20036.

44. Meeting Manager; confidential; Washington, DC

http://asi.careerhq.org/jobdetail.cfm?job=2956315

45. National Sales Manager Midwest; The Beaches of Fort Myers & Sanibel;

Chicago, IL

http://careers.hsmai.org/jobdetail.cfm?job=2955550

46. Administrative Assistant- Events Team #125849; The McIntyre Group;

Norwalk, CT

Administrative professional sought to work side-by-side with and assist

the Event Director and team of a reputable non-profit organization.

Specific duties will include:

– Handling daily correspondence via phone & email for all

members of the team

– Preparing documents and outgoing mail

– Prioritizing and managing multiple projects for various events

– Handling travel arrangements for team members and donors

– Running occasional errands and placing orders as needed

– Helping with event logistics and on-site event assistance

including: event attendee lists, thank you notes & gifts, seating

requests and volunteer recruitment

– Assisting with large and small mailing projects

The qualified candidate should have an undergraduate degree, 2 years of

related experience, proficiency in Microsoft Office Suite, a “can-do”

attitude and the drive to succeed. Apply today!

Contact: Courtney

Phone: 203-750-1111 Ext. 140

Fax: 203-750-1119

cem@themcintyregroup.com

http://www.themcintyregroup.com

47. Manager- Programs and Events #125742; The McIntyre Group; Norwalk,

CT

Leading Hedge Fund is seeking a creative individual to oversee all HR

related programs and company-wide events. Responsibilities for this

newly created position will consist of:

– Revamping and improving upon all current HR programs

including: new hire orientation, mentor program, on-boarding of new

employees and the exit process

– Managing Event Planners and ensuring all events meet company

standards

– Developing strategic and creative approaches for all HR

programs and events with the goal of supporting the well-being of

employees

– Instituting the best HR technology and automation to meet

aggressive goals

Position requirements include:

– A Bachelors degree and at least 5 years of related work

experience

– Outlook, Word and Excel proficiency

– Superb management and project management skills

– A highly creative mind and the ability to think outside of the

box

– The ability to prioritize and process a high volume of work

Contact: Courtney

Phone: 203-750-1111 Ext. 140

Fax: 203-750-1119

cem@themcintyregroup.com

http://www.themcintyregroup.com

********************************

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