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Hospitality and Event Planning Network (HEPN)

2 May 2011

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Welcome to the Hospitality and Event Planning Network, a career and relationship building newsletter network for all who work in the hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each other with career issues and other professional and personal challenges.

Here’s how to participate: Send any issue or job opportunity to sonjahepn@comcast.net and I will post it in the weekly newsletter sent to you and all other subscribers. If you are sending a job opportunity, please include the title, organization, and location, as well as a brief description/link/contact information. We also like to hear if you got a job as a result of this network!

Some of the older HEPN editions are now listed at:

http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.

Issues from November 27, 2006 onward are also posted at http://sonjahepn.livejournal.com/.

This network thrives on sharing. Invite your friends! Anyone can sign up by sending a blank e-mail to hepn-subscribe@topica.com.

Changing your email address? To remove your old email, send an email to:

hepn-unsubscribe@topica.com. Then add your new email by sending a blank e-mail to hepn-subscribe@topica.com.

Neither Topica nor I rents, sells, or gives out your information on this

list.

This week’s edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Sales Manager; Crowne Plaza Denver International Airport; Denver, CO 2. Exhibit Sales and Sponsorship Manager; Association for Unmanned Vehicle Systems International (AUVSI); Arlington, VA 3. Director, Baldwin House / Director, University Relations/Public Affairs; Florida Atlantic University; Boca Raton, FL 4. Meeting & Events Intern; Health Industry Distributors Association; Alexandria, VA 5. Marketing Manager; National Trade Productions, Inc.; Alexandria, VA 6. Account Executive – Sales; National Trade Productions, Inc.; Alexandria, VA 7. Director of Sales; National Trade Productions, Inc.; Alexandria, VA 8. Meeting & Event Operations Manager; Experient; San Jose or Raleigh, NC 9. Meeting & Event Coordinator/Receptionist; Experient; Arlington, VA 10. Meeting & Event Manager; Experient; Arlington, VA 11. Meetings Coordinator; Association Management Group; McLean, VA 12. Registration Coordinator; StarCite, Inc.; Jersey City, NJ 13. Director of Events and Programs; North Dakota State University Alumni Association; Fargo, ND 14. Manager, Event Planning; Realogy Corporation, LLC; Parsippany, NJ 15. Consumer Event Specialist; SolarWorld; Camarillo, CA 16. Project Manager; Universal WorldEvents; Indianapolis, IN 17. Sales Manager; Sheraton Fort Worth Hotel & Spa; Fort Worth, TX 18. Manager, Special Events; St. Louis Cardinals; St. Louis, MO

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you are looking for a job opportunity or offer free-lance services, send a brief paragraph to sonjahepn@comcast.net. One SSP will be included each week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be aware of? Send the details to sonjahepn@comcast.net for inclusion in the

next newsletter.

*********

1. Sales Manager; Crowne Plaza Denver International Airport; Denver, CO

http://www.jobtarget.com/c/job.cfm?vnet=0&site_id=518&jb=7926451

2. Exhibit Sales and Sponsorship Manager; Association for Unmanned Vehicle Systems International (AUVSI); Arlington, VA

http://www.jobtarget.com/c/job.cfm?vnet=0&site_id=518&jb=7914730

*** From Ned Lunduist ***

3. Director, Baldwin House / Director, University Relations/Public Affairs; Florida Atlantic University; Boca Raton, FL

Directs and schedules the daily operation of the Eleanor R. Baldwin House to ensure that it functions with the highest standard and reflects the integrity of the University. These duties may include but are not limited to: maintenance, contracted repairs, landscaping, and minor building projects.

Approves requests for events at the Eleanor R. Baldwin House in accordance with reservation policy and the President's schedule. Plans, organizes and orchestrates all events hosted in the Eleanor R. Baldwin House and implements all facets of each event, including facility preparation, security, equipment rental, catering, guest lists, parking, and public safety. Ensures all printed materials and communication related to event are approved by University Communications before distribution.

Responsible for maintaining property security and card access software.

The incumbent is the Building Safety Supervisor and is responsible for executing all disaster preparations and relief efforts for the building and the President's family.

Ensures the security of and maintains a digital inventory of equipment, furniture and University art collections on the property.

Directs all holiday activities related to the President's office including staff gifts or acknowledgments, University greetings and formal entertaining. Works with the Department of Marketing and Creative Services to plan, design, produce and distribute the President's annual holiday card, as well as coordination with University Advancement in maintaining and updating the database of those receiving said mailing.

Responsible for all arrangements for the Honorary Doctorates and President's Medallion recipients invited to participate in the University's Commencement ceremonies. Responsibilities include:

obtaining information for their need for regalia, bio/CV, photo for commencement program, arranging VIP seating, parking for their guests, and, if needed, coordinating travel and hotel arrangements with the sponsoring college.

Responsible for coordinating the game day and other events held in the University President's Stadium Suite including but not limited to: guest lists, producing and mailing of invitations, tickets, program, menu planning, staffing and parking.

Perform other duties as assigned by the President and Chief of Staff.

Position Type: AMP

Eligible Applicants: All (Internal and External)

Index No. (Financial Org):

Indicate % If Multiple Indexes.

Minimum Qualification: Master's degree in an appropriate area of specialization and six years of appropriate experience; or a Bachelor's degree in an appropriate area of specialization and eight years of appropriate experience required.

Other required qualifications include:

Experience in catering, event planning, community public/private interaction and donor cultivation.

High level of awareness, maturity, poise, professionalism and dependability.

Well-developed oral and written communication skills.

High standards of courtesy and etiquette with executive level functions.

Excellent organizational and time management skills, with particular attention to detail, ability to multi-task and prioritize.

Ability to maintain confidentiality on a wide range of issues.

Previous experience with office budget and approval of expenditures.

Valid driver's license.

Flexibility in work hours is required, including some evenings, weekends and on call as needed.

Preferred qualifications include:

Experience in Higher Education, or non-profit institution.

Advanced proficiency of office computer systems, including word

processing and data base management.

College/Department: OFC. OF THE PRESIDENT

Campus: Boca Raton

Special Instructions to the Applicant: To be considered for this position, all applicants must apply via the FAU job opportunity website, https://jobs.fau.edu. Application documentation received via any other avenue will not be considered.

Individuals requiring accommodation, please call 561-297-3058.

Quicklink for Posting: jobs.fau.edu/applicants/Central?quickFind=55138

https://jobs.fau.edu/applicants/jsp/shared/position/JobDetails.jsp?time=1304070264274

*********

4. Meeting & Events Intern; Health Industry Distributors Association; Alexandria, VA

http://www.jobtarget.com/c/job.cfm?vnet=0&site_id=518&jb=7948635

5. Marketing Manager; National Trade Productions, Inc.; Alexandria, VA

http://www.jobtarget.com/c/job.cfm?vnet=0&site_id=518&jb=7941269

6. Account Executive – Sales; National Trade Productions, Inc.; Alexandria, VA

http://www.jobtarget.com/c/job.cfm?vnet=0&site_id=518&jb=7941285

7. Director of Sales; National Trade Productions, Inc.; Alexandria, VA

http://www.jobtarget.com/c/job.cfm?vnet=0&site_id=518&jb=7941295

8. Meeting & Event Operations Manager; Experient; San Jose or Raleigh, NC

http://www.jobtarget.com/c/job.cfm?vnet=0&site_id=518&jb=7936974

9. Meeting & Event Coordinator/Receptionist; Experient; Arlington, VA

http://www.jobtarget.com/c/job.cfm?vnet=0&site_id=518&jb=7936939

10. Meeting & Event Manager; Experient; Arlington, VA

http://www.jobtarget.com/c/job.cfm?vnet=0&site_id=518&jb=7936920

11. Meetings Coordinator; Association Management Group; McLean, VA

http://www.jobtarget.com/c/job.cfm?vnet=0&site_id=518&jb=7732388

12. Registration Coordinator; StarCite, Inc.; Jersey City, NJ

StarCite, Inc., the leader in on-demand global meetings and events management,is looking for a technical, client-based Registration Coordinator in Jersey City, NJ. The Registration Coordinator will manage all attendee registration for subset of high profile events for a Fortune 500 financial services client. The coordinator will use multiple technologies including the StarCite platform, and Microsoft Office to coordinate attendee registration, attendee communication, and event reporting. The position requires an experienced and flexible, full-time professional for a temporary position lasting approximately 1 year with the possibility of a permanent position following.

Responsibilities:

• Create and manage attendee registration sites using the StarCite

platform, paying special attention to branding, messaging, and data capture

• Liaise with event planning contacts to ensure a seamless and

trouble-free process for senior level executives

• Run, manipulate, and delivery reports of the registration data through

the use of advanced MS Excel formulas and pivot tables

• Provide analysis of logistical information to enable the project

manager to make decisions regarding the event

• Resolve attendee issues and answer questions by email or by phone

Job Requirements

• Advanced knowledge of Microsoft Access

• Advanced data/excel skills to facilitate complex reporting.

• A strong understanding of how data and databases work.

• Willingness to travel internationally if needed

• Thorough knowledge of the Internet as well as Microsoft Excel & Word

• Proficiency and accuracy in typing, data entry, and reporting

• Strong interpersonal, written, and verbal communications

• Confidence to work in a fast-paced, corporate organization

• Possess strong organizational skills, high-quality standards, ability

to multitask under pressure

• Past experience with data entry, meeting planning, and list management

• Ability, poise, presence and confidence to work with top-level

executives in a Fortune 500 company

• Ability to maintain the highest level of confidentiality

• Flexibility in work hours with possibility of international travel

• Four-year degree

• Willingness to undergo a background check and drug test as a condition

of employment

Please email your resume and salary expectations to careers@starcite.com. To be considered for the position, please include the words “Registration Coordinator” in the subject line of your email.

NO PHONE CALLS PLEASE. StarCite, Inc. is an equal opportunity employer and supports diversity in the workplace.

13. Director of Events and Programs; North Dakota State University Alumni Association; Fargo, ND

http://careers.mpiweb.org/c/job.cfm?vnet=0&t730=&max=25&site_id=8168&t731=&t735=&t737=&jb=7954898

14. Manager, Event Planning; Realogy Corporation, LLC; Parsippany, NJ

http://careers.mpiweb.org/c/job.cfm?vnet=0&t730=&max=25&site_id=8168&t731=&t735=&t737=&jb=7955123

15. Consumer Event Specialist; SolarWorld; Camarillo, CA

http://careers.mpiweb.org/c/job.cfm?vnet=0&t730=&max=25&site_id=8168&t731=&t735=&t737=&jb=7952394

16. Project Manager; Universal WorldEvents; Indianapolis, IN

http://careers.mpiweb.org/c/job.cfm?vnet=0&t730=&max=25&str=26&site_id=8168&t731=&t735=&t737=&jb=7936819

17. Sales Manager; Sheraton Fort Worth Hotel & Spa; Fort Worth, TX

http://careers.mpiweb.org/c/job.cfm?vnet=0&t730=&max=25&str=26&site_id=8168&t731=&t735=&t737=&jb=7932219

18. Manager, Special Events; St. Louis Cardinals; St. Louis, MO

http://careers.mpiweb.org/c/job.cfm?vnet=0&t730=&max=25&str=26&site_id=8168&t731=&t735=&t737=&jb=7926056

********************************

Today’s theme song: “Green Green Grass at Home”, Capitol Steps, “Papa's Got a Brand New Baghdad”

Past and present issues can be read at

http://lists.topica.com/lists/hepn/read. Issues from November 27 onward will be posted at http://sonjahepn.livejournal.com/.

To contribute your job opportunities or questions/issues for comments by the network, send an e-mail to sonjahepn@comcast.net.

Share the love! Invite your friends and colleagues to join the network by sending a blank e-mail to hepn-subscribe@topica.com.

Changing your email address? To remove your old email, send an email to:

hepn-unsubscribe@topica.com. Then add your new email by sending a blank e-mail to hepn-subscribe@topica.com.

This network is brought to you by:

Sonja Johnson

Woodbridge, VA

sonjahepn@comcast.net