Hospitality and Event Planning Network (HEPN) for 30 June 2013


Hospitality and Event Planning Network (HEPN) for 30 June 2013

Welcome to the Hospitality and Event Planning Network, a career and relationship building newsletter network for all who work in the hospitality and event planning industries, published by Sonja Johnson. The objective of this network is to build relationships and help each other with career issues and other professional and personal challenges.

Here’s how to participate: Send any issue or job opportunity to sonjahepn@comcast.net and I will post it in the weekly newsletter sent to you and all other subscribers. If you are sending a job opportunity, please include the title, organization, and location, as well as a brief description/link/contact information. We also like to hear if you got a job as a result of this network!

Some of the older HEPN editions are now listed at:
http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.

Issues from November 27, 2006 onward are also posted at
http://sonjahepn.livejournal.com/.

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This week’s edition includes:
*** The Short Self-Pitch (SSP)
*** Upcoming Conferences
1. Convention Sales Manager; Greater Madison Convention & Visitors Bureau; Madison, WI
2. Senior Meeting Planner; NAEYC; Washington, DC
3. Meeting Planner Assistant; American Academy of Physical Medicine & Rehabilitation; Rosemont, IL
4. Program Manager; The Optical Society; Washington, DC
5. Project Manager (Meeting Planner); Maritz Travel; Philadelphia, PA
6. DIRECTOR-EVENT MANAGEMENT; ST LOUIS CVC / AMERICA’S CENTER; St Louis, MO
7. Meeting Planner; AISC; Chicago, IL
8. Meetings Coordinator; American College of Gastroenterology; Bethesda, MD
9. Event Planning Intern; Landmark Incentive Marketing; Chicago, IL
10. Senior Manager, Meetings; American Academy of Neurology; Minneapolis, MN
11. Meeting Coordinator/Planner; Association Resources, Inc.; West Hartford, CT
12. Coordinator, Speaker Logistics; National Retail Federation; Washington, DC
13. Assistant Director, Conference and Meetings; American Academy of Physician Assistants; Alexandria, VA
14. SENIOR MEETING PLANNING MANAGER; International Association of Culinary Professionals Job Function: Event Planner/Producer/Coordinator; Work from home
15. Meetings Associate; National Communication Association; Washington, DC
16. Virtual Event/Webinar Producer; Cappex; Chicago, IL
17. Registration Manager; BCD M&I; Raleigh, NC
18. Senior Meeting & Event Planner; Mfactor; San Carlos, CA
19. Sales and Marketing Coordinator, Meetings; American Assoc of Airport Executives; Alexandria, VA
20. Catering/Events Manager; District Restaurant Group; Washington, DC
21. Special Events Coordinator (Part Time); CHRYSALIS; PHOENIX, AZ
22. Senior Events Associate; Out & Equal Workplace Advocates; San Francisco, CA
23. Corporate Event Plannning Associate; Security Benefit; Topeka, KS
24. Director, Meeting Services; CFMA; Princeton, NJ
25. International & Domestic Tour and Travel Sales Manager; Fresno/Clovis Convention & Visitors Bureau; Fresno, CA
26. Producer: Events at Robin Hood; New York, NY

************ The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you are looking for a job opportunity or offer free-lance services, send a brief paragraph to sonjahepn@comcast.net. One SSP will be included each week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be aware of? Send the details to sonjahepn@comcast.net for inclusion in the next newsletter.

********
1. Convention Sales Manager; Greater Madison Convention & Visitors Bureau; Madison, WI

http://www.jobtarget.com/c/job.cfm?job=13884111&vnet=0&max=25&site_id=518

2. Senior Meeting Planner; NAEYC; Washington, DC

http://www.jobtarget.com/c/job.cfm?job=13959217&vnet=0&max=25&site_id=518

3. Meeting Planner Assistant; American Academy of Physical Medicine & Rehabilitation; Rosemont, IL

http://www.jobtarget.com/c/job.cfm?job=13945204&vnet=0&max=25&site_id=518

4. Program Manager; The Optical Society; Washington, DC

http://www.jobtarget.com/c/job.cfm?job=13921714&vnet=0&max=25&site_id=518

5. Project Manager (Meeting Planner); Maritz Travel; Philadelphia, PA

http://www.jobtarget.com/c/job.cfm?job=13885335&vnet=0&max=25&site_id=518

6. DIRECTOR-EVENT MANAGEMENT; ST LOUIS CVC / AMERICA’S CENTER; St Louis, MO

http://www.jobtarget.com/c/job.cfm?job=13889289&vnet=0&max=25&site_id=518

7. Meeting Planner; AISC; Chicago, IL

http://www.jobtarget.com/c/job.cfm?job=13876536&vnet=0&max=25&site_id=518

8. Meetings Coordinator; American College of Gastroenterology; Bethesda, MD

http://www.jobtarget.com/c/job.cfm?job=13868780&vnet=0&max=25&site_id=518

9. Event Planning Intern; Landmark Incentive Marketing; Chicago, IL

http://careers.mpiweb.org/c/job.cfm?site_id=8168&job=13611373&msessid=MUUqT&CFID=54647965&CFTOKEN=985e5d5933d48a89-955FA386-B11C-E65E-E7CDF4FD1A1C8EBA&jsessionid=2a30c8ecd3095514587a

10. Senior Manager, Meetings; American Academy of Neurology; Minneapolis, MN

http://careers.mpiweb.org/jobseeker/job/13969294/Senior%20Manager,%20Meetings/__company__/?vnet=0&max=25

11. Meeting Coordinator/Planner; Association Resources, Inc.; West Hartford, CT

http://careers.mpiweb.org/jobseeker/job/13959051/Meeting%20Coordinator/Planner/__company__/?vnet=0&max=25

12. Coordinator, Speaker Logistics; National Retail Federation; Washington, DC

http://careers.mpiweb.org/jobseeker/job/13944619/Coordinator,%20Speaker%20Logistics/__company__/?vnet=0&max=25

13. Assistant Director, Conference and Meetings; American Academy of Physician Assistants; Alexandria, VA

http://careers.mpiweb.org/jobseeker/job/13935210/Assistant%20Director,%20Conference%20and%20Meetings/__company__/?vnet=0&max=25

14. SENIOR MEETING PLANNING MANAGER; International Association of Culinary Professionals Job Function: Event Planner/Producer/Coordinator; Work from home

http://careers.mpiweb.org/jobseeker/job/13934872/SENIOR%20MEETING%20PLANNING%20MANAGER/__company__/?vnet=0&max=25

15. Meetings Associate; National Communication Association; Washington, DC

http://careers.mpiweb.org/jobseeker/job/13432195/Meetings%20Associate/__company__/?vnet=0&max=25

16. Virtual Event/Webinar Producer; Cappex; Chicago, IL

http://careers.mpiweb.org/jobseeker/job/13921738/Virtual%20Event/Webinar%20Producer/__company__/?vnet=0&max=25

17. Registration Manager; BCD M&I; Raleigh, NC

http://careers.mpiweb.org/jobseeker/job/13913754/Registration%20Manager/__company__/?vnet=0&max=25

18. Senior Meeting & Event Planner; Mfactor; San Carlos, CA

http://careers.mpiweb.org/jobseeker/job/13914114/Senior%20Meeting%20&%20Event%20Planner/__company__/?vnet=0&str=26&max=25

19. Sales and Marketing Coordinator, Meetings; American Assoc of Airport Executives; Alexandria, VA

http://careers.mpiweb.org/jobseeker/job/13915491/Sales%20and%20Marketing%20Coordinator,%20Meetings/__company__/?vnet=0&str=26&max=25

*** From Christi Rich ***
20. Catering/Events Manager; District Restaurant Group; Washington, DC

About us:
District Restaurant Group is the management company of three local establishments: The Ugly Mug, District 2 Bar & Grille and Jake’s American Grille.  The goal of the company is to continue to find great neighborhoods in the DC area to bring fun and exciting concepts to.

Events/Catering Manager

District Restaurant Group has a full-time position open for a high-energy events/catering professional with strong customers service skills to promote and grow private events and catering division.

Responsibilities:

  • Manage the events division for      District Restaurant Group
  • Sell private events and      catering services for three locations
  • Field all private events and      catering inquiries, communicating event services, availability and      pricing.
  • Work with customers to plan      event logistics and manage special event requests
  • Draft contracts for      event/catering clients finalizing all event details
  • Maintain events calendar and      communicating events schedule with operational team
  • On-site for booked private      events and ensuring events run smoothly
  • Maintain accurate records of      events and catering sales and activity
  • Responsible for catering and      events new business development; maintaining and growing existing customer      list
  • Develop a strategic long range      plan for event/catering
  • Create a social media and      marketing plan to grow the catering business


Core Competencies

  • Creative, entrepreneurial      spirit, with the ability to think out of the box and possesses a sense of      humor
  • Strong organizational,      communication, analytical and problem solving skills
  • Ability to multitask and work      independently with minimum supervision
  • Ability to draft and maintain      events budgets
  • Ability to sell and network to      increase events/catering business
  • Ability to work evenings and      weekends

Minimum Qualifications

  • BA/BS College degree
  • Minimum of 3 years events      and/or catering experience
  • Social media and marketing      experience
  • Proficient in design software

Salary;

  • Base Salary of $35,000 –      $40,000, plus commissions
  • Health and Dental benefits

This position requires strong customer services and networking skill sets.  While there is a logistics component, all candidates must be comfortable with event/catering sales.

Submit resumes to Gaynor Jablonski: gaynorj@districtrg.com
****

21. Special Events Coordinator (Part Time); CHRYSALIS; PHOENIX, AZ

http://careers.mpiweb.org/jobseeker/job/13885833/Special%20Events%20Coordinator%20%28Part%20Time%29/__company__/?vnet=0&str=26&max=25

22. Senior Events Associate; Out & Equal Workplace Advocates; San Francisco, CA

http://careers.mpiweb.org/jobseeker/job/13890524/Senior%20Events%20Associate/__company__/?vnet=0&str=26&max=25

23. Corporate Event Plannning Associate; Security Benefit; Topeka, KS

http://careers.mpiweb.org/jobseeker/job/13888044/Corporate%20Event%20Plannning%20Associate/__company__/?vnet=0&str=26&max=25

24. Director, Meeting Services; CFMA; Princeton, NJ

http://careers.mpiweb.org/jobseeker/job/13869392/Director,%20Meeting%20Services/__company__/?vnet=0&str=26&max=25

25. International & Domestic Tour and Travel Sales Manager; Fresno/Clovis Convention & Visitors Bureau; Fresno, CA

http://careers.mpiweb.org/jobseeker/job/13876417/International%20&%20Domestic%20Tour%20and%20Travel%20Sales%20Manager/__company__/?vnet=0&str=51&max=25

*** From Jean Zettler via Ned Lundquist ***
26. Producer: Events at Robin Hood; New York, NY

ABOUT THE ORGANIZATION:
Robin Hood is New York’s largest poverty-fighting organization, and since 1988 has focused on finding, funding, and creating programs and schools that generate meaningful results for families in New York’s poorest neighborhoods. Over its 25 year history, Robin Hood has distributed more than $1.3 billion to hundreds of New York City-based soup kitchens, homeless shelters, schools, job training programs, and other vital services that give New York’s neediest citizens the tools they need to build better lives for themselves and their families. In addition, Robin Hood’s board of directors pays all administrative, fundraising and evaluation costs, so 100% of donations go directly to organizations helping New Yorkers in need.

ABOUT THE POSITION:
Since its inception, Robin Hood has funded the most innovative poverty-fighting organizations in New York City. The organization has made incredible progress, but there’s still serious work to be done: 1.8 million New Yorkers are still living in poverty. As a Producer on the Events team, you will be integral in ensuring Robin Hood meets its ambitious fundraising goals by attracting donors and community members through creative and engaging events that reflect Robin Hood’s impact. A successful producer will remain calm under pressure and be an exceptional project manager in order to ensure the flawless execution of Robin Hood’s events.
The Producer, Events will report to the Executive Producer, Events and will work closely with the CME (Communications, Marketing and Events), Development, Program and Management Assistance teams.

Essential duties and responsibilities include, but are not limited to:
EVENT OPERATIONS: Oversee and manage logistics for all events (donor, appreciation, cultivation, education, fundraising, among others)

Manage   all event logistics and develop all event documents, including but not   limited to task masters, staffing plans, itineraries, program orders, contact   sheets, production schedules, and RSVP and check-in lists.
Manage   and track budgets, expenses, and tax deductibility calculations for all   events.
Provide   updates and timelines to all staff and vendors.
Liaise   with venues, technical production vendors, security, hotel and transportation   companies, grantees and talent during all stages of events.
Oversee   execution of contracts, payments, permits and certificates of insurance for   venues, technical production vendors, security, hotel and transportation   companies and talent.
Conduct   venue and vendor research, outreach, and site visits and manage venue holds   on a continuous basis.
Liaise   with internal teams on content development for event programs and all event   related materials.

STAFF MANAGEMENT: Supervise freelance and volunteer staff across the entire Events process, where applicable.

Direct   freelance and volunteer staff for events, providing training, orientation   (where necessary) and materials, as well as monitoring of staffing plans and   volunteer procurement and management.
Manage   junior event staff member(s) and provide training, project management   oversight and general guidance.

DEVELOPMENT: Work collaboratively with the Development team to improve the Robin Hood event strategy and landscape

Build   an effective relationship with development managers and senior staff to   create experiences conducive to achieving designated metrics and goals.
Collaborate   with development teams to determine different approaches for event execution   in order to achieve success.
Develop   and review creative concepts for events and work with development and senior   staff to plan events that advance our programmatic and fundraising goals.
Ensure   events align with overall Robin Hood strategy and branding.
Provide   event-level strategic guidance for donor-facing events.
Maintain   post-event analyses (financial, participation, objective surveys) and provide   reports and suggested improvements.

CANDIDATE REQUIREMENTS:
Qualifications

A   bachelor’s degree and a minimum of 7-10 years of event experience
Highly   organized, with proven ability to manage high profile events and projects   effectively from concept to completion in a fast-paced environment amidst   complexity and change
Strong   attention to detail
Exceptional   written and verbal communication with the ability to influence and motivate   others to action, both internally and externally
Proactive   with great judgment
Calm   under pressure
A   passion for Robin Hood’s mission

Additional Qualifications

Microsoft   Office Suite and Raiser’s Edge (or similar database software e.g.,   Salesforce) preferred
Nonprofit   event experience a plus
Open   to increased time commitments prior to, and during events

COMPENSATION:
Competitive compensation package commensurate with experience.
To apply for this position, visit: http://www.on-ramps.com/jobs/865

***

********************************
Today’s theme song: “Get Ready for This”, Countdown Mix Masters, “Dance Hits – Move This”

Past issues through October 2012 can be read at http://lists.topica.com/lists/hepn/read. Issues from November 27 onward will be posted at http://sonjahepn.livejournal.com/.

To contribute your job opportunities or questions/issues for comments by the network, send an e-mail to sonjahepn@comcast.net.

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This network is brought to you by:
Sonja Johnson
Woodbridge, VA
sonjahepn@comcast.net

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