Hospitality and Event Planning Network (HEPN) – 27 November 2006


Hospitality and Event Planning Network (HEPN)
27 November 2006
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Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to
sonjahepn@comcast.net and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information.  We also like to hear if you got a
job as a result of this network!

This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to hepn-subscribe@topica.com.

Neither Topica nor I rents, sells, or gives out your information on this
list.

This week's edition includes:

*** The Short Self-Pitch (SSP)
*** Web Site
1. Manager, Meetings; American Association of Airport Executives;
Washington, DC
2. Tradeshow/Exhibit Program Specialist; National Automobile Dealers
Assn (NADA); McLean, VA
3. Manager; National Automobile Dealers Assn (NADA); McLean, VA
4. Meetings Assistant; American Academy of Child and Adolescent
Psychiatry; Washington, DC
5. Meeting Planner; International Council of Shopping Centers; Irvine,
CA
6. Conferences and Meetings Professional; WateReuse Association;
Alexandria, VA
7. Meetings & Education Manager; American Society of Bariatric
Physicians; Aurora, CO
8. Corporate Relations Manager; Spina Bifida Association;   Washington,
D.C.
9. Festival & Events Manager; Grapevine Convention & Visitors Bureau;
Grapevine, TX
10. Member Relations Specialist – Chapters; Professional Convention
Management Association; Chicago, IL
11. Contractor/Logistics; Intl Asn of Chiefs of Police; Alexandria, VA
12. Conference Communications Coordinator; Confidential; Austin, TX
13. Manager, Conference Services; American Society of Civil Engineers;
Reston, VA
14. Destination Management Sales Manager; Ultimate Ventures; Dallas, TX
15. National Sales Manager; Eldorado Hotel; Dallas, TX/Chicago, IL
16. Business Development Manager; The DMC Group; New York, NY
17. GLOBAL ACCOUNT MANAGER; StarCite, Inc.; Philadelphia, PA
18. Meeting Planner; Advanced Health Media; Union, NJ
19. Program/Conference Coordinator; Mount Sinai School of Medicine; New
York, NY
20. Registration Manager; Meeting Strategies Worldwide, Inc.; Portland,
OR
21. PLANNER – MEETINGS & GROUPS; American Express; Jacksonville, FL
22. Executive Conference Manager; Capital Meeting Planning, Inc.; Falls
Church, VA
23. Project and Event Coordinator; Georgetown University; Washington, DC
24. Conference Planner and Developer; National Rural Utilities
Cooperative Finance Corp.; Herndon, VA
25. Outreach Coordinator; Georgetown University; Washington, DC
26. Marketing Events Specialist; GTSI; Chantilly, VA
27. EVENT COORDINATOR; The Northern Virginia Technology Council;
Herndon, VA
28. Meetings Coordinator / Executive Assistant to CEO and Senior
Scholars, The
Lexington Institute, Arlington, VA
29. Hotel Sales Coordinator; CONNECTICUT AVENUE DAYS INN; Washington, DC
30. Director Of Loss Prevention; The Ritz Carlton; McLean, VA

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to sonjahepn@comcast.net. One SSP will be included each
week.

*************** Web Site *********************

Some of the older HEPN editions are now listed at:

http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs

Many thanks to Ned Lundquist for setting this up! Issues from November
27 onward will also be posted at http://sonjahepn.livejournal.com/.

******************
1. Manager, Meetings; American Association of Airport Executives;
Washington, DC

The American Association of Airport Executives (AAAE) seeks an
experienced meetings professional for a newly created position in a six
person department that handles 100 meetings annually. Position will have
direct responsibility for a minimum of 20 meetings annually (domestic
and international) with attendance ranging from 25 to 3,000 people.

Primary duties and responsibilities:

.Handles RFP process and negotiates all requisite contracts with hotels
and vendors. .Coordinates food and beverage, room sets, AV and other
logistical needs. .Assists with sponsorship and marketing for meetings.
.Liaison with accounting department for registration process. .Creates
badges, signs, speaker tent cards and other related materials. .Provides
on-site staff support as needed at meetings. .Works with program staff
on budget preparation and management. .Organizes ancillary meeting
activities, such as golf tournaments, spouse programs, etc. .Maintains
history of performance for all meetings. .Handles all post conference
meeting duties, such as surveys, bills, final rosters and pick up
performance. .Liaison with all meeting attendees. .Performs other
related duties and assignments as required.

Requirements:
Bachelor's degree; minimum of 5 years experience working in the meetings
industry; excellent communication, customer service, organizational, and
team-working skills; ability to multi-task and manage details.
Proficiency with MS Office is required and Page Maker or desktop
publishing computer skills strongly preferred. Travel is required along
with the ability to be flexible with schedule to stay late or work
weekends.

Applications:

Qualified individuals may send their cover letter (with salary
requirements) and up-to-date resume to hr@aaae.org or fax us at
703-820-1395. Closing date to apply for this position is December 15,
2006. Sorry, only candidates selected for interviews will be contacted.

Benefits: AAAE offers a competitive compensation and benefits package
that includes medical, dental and life and disability insurance, two
retirement savings plans, vacation, sick leave, free parking, gym
subsidy and more.

NOTES:  Local Residents Preferred (No Relo)

2. Tradeshow/Exhibit Program Specialist; National Automobile Dealers
Assn (NADA); McLean, VA

The Exhibit Program Specialist is responsible for coordinating
participation of exhibitions, tracking payments, processing space
applications/contracts, preparing reports, maintaining database.
Supervise production of program directories and convention onsite
support staff.

Position Location: McLean, Virginia

Requirements:
2 years convention/tradeshow, meeting planning and database management
experience required. One year sales/marketing, program development
experience required. Proficiency with MS Office. Supervisory experience
required. Travel required 5-10%.

To Apply: submit resume, cover letter and salary requirements to:
recruiter@nada.org

NOTES:  Local Residents Preferred (No Relo). Please list salary
requirements

3. Manager; National Automobile Dealers Assn (NADA); McLean, VA

The National Automobile Dealers Association seeks a Meetings Manager for
its ATAE (Automotive Trade Association Executives) division. The ATAE
manager is responsible for the planning, development and implementation
of all logistical aspects of the annual ATAE meetings and conferences.
Maintain financial records system (Quickbooks Pro), assist with
financial reports, budgeting, administrative and operational business of
the department.

Bachelors degree preferred. 3 years meeting management experience
required. Strong negotiation skills, knowledge of MS office and word
processing and basic accounting software required. Experience with
Quickbooks preferred. Excellent interpersonal skills, ability to work
well with high level executives. 2 years administrative and basic
accounting experience. Up to 10% travel required.

Position Location: McLean, Virginia

To Apply: Submit resume, cover letter and salary requirements to:
recruiter@nada.org

Please list job title in subject line of all emails.

NOTES:  Local Residents Preferred (No Relo). Please list salary
requirements

4. Meetings Assistant; American Academy of Child and Adolescent
Psychiatry; Washington, DC

American Academy of Child and Adolescent Psychiatry, a non-profit
medical association located in the Cathedral area of Washington, DC, is
seeking an enthusiastic professional for our Meetings and Continuing
Medical Education (CME) Assistant position. This individual will be
responsible for the administrative and logistical support of the AACAP
Meetings and CME Department. This position will handle the
administrative function for all AACAP meetings and assist in the
administrative function of a number of AACAP components. Specific duties
include coordinating evaluation data and comments from AACAP meetings;
assisting the Meetings/Exhibits Manager in planning for all component
meetings; entering Call for Papers abstract submissions in an Access
database; working with the Assistant Director of Meetings to produce
Program Committee reports, meeting packets, and arrange new research
posters; performing basic office support duties (copying, faxing,
filing, responding to department emails), and other administrative
duties as required.

This position requires a Bachelors Degree and two years related
administrative work experience – experience in meeting planning a plus;
strong attention to detail and the ability to manage multiple projects
and deadlines; must be organized, able to plan ahead to meet deadlines,
able to work in a fast-paced environment; excellent interpersonal skills
and a positive attitude; and solid computer skills, especially in Word,
Access, Excel, and PowerPoint – iMIS and Adobe Acrobat a plus. Some
travel is required.
Please submit resume with cover letter stating salary requirements to
jobs@aacap.org. We offer great benefits. Visit our website at
www.aacap.org
NOTES:  Local Residents Preferred (No Relo). Salary in the low $30's

5. Meeting Planner; International Council of Shopping Centers; Irvine,
CA

The International Council of Shopping Centers, is seeking a Meeting
Planner for their West Coast office in Irvine, CA. This individual must
be a polished professional who has experience working with senior level
executives and business leaders, preferably in an association or
non-profit organization.

The Meeting Planner works with volunteer program committees and
mini-boards on local and regional programs, and works in conjunction
with the Meeting Manager on larger regional meetings. They are
responsible for managing all logistical aspects of up to 40 programs
annually ranging in size from 75-200 attendees.

This individual must have experience handling site selection, contract
negotiations, audio visual requirements, managing multiple speakers and
tabletop exhibits, preparing and supervising budgets, and on-site
management of all programs. They will interface with the headquarters
staff in New York to design program brochures and online registration.

Requirements:
A minimum of 3-years experience required as a Meeting Planner,
preferably in an association or non-profit organization. Required are
good organizational and problem-solving skills, the ability to handle
multiple projects simultaneously, and the ability to work in a
fast-paced environment. Must have strong communication skills – written
and verbal – and capable of articulating and interfacing with
high-level, high-profile members. A good team member, who is also
comfortable working autonomously in a satellite office location from the
headquarters' location.

The MeetingConnection, a specialized recruiting/placement company, is
pre-screening all candidates. Resumes and salary requirements must be
emailed to them at sheryl@themeetingconnection.com.

NOTES:  Local Residents Preferred (No Relo). Excellent benefit package

6. Conferences and Meetings Professional; WateReuse Association;
Alexandria, VA

http://asi.careerhq.org/jobdetail.cfm?job=2456550&keywords=&ref=1

7. Meetings & Education Manager; American Society of Bariatric
Physicians; Aurora, CO

http://asi.careerhq.org/jobdetail.cfm?job=2456348&keywords=&ref=1

8. Corporate Relations Manager; Spina Bifida Association;   Washington,
D.C.

http://asi.careerhq.org/jobdetail.cfm?job=2455995&keywords=&ref=1

9. Festival & Events Manager; Grapevine Convention & Visitors Bureau;
Grapevine, TX

Develop themes and comprehensive event plans for various festivals and
events. Requires the ability to define and document all processes and
timelines for a festival or event in a clear and concise manner and
coordinate with Festival Director to develop appropriate budgets, event
layouts and operations needs. Experienced in working with Marketing to
ensure branding and messaging objectives are met. Ability to manage
large, complex event plans and communicate effectively to merchants,
volunteers and others in a community environment. Ability to organize
and coordinate all sizes of groups, diverse types of events, enforce
policies and procedures, make mature judgments and work irregular hours
and schedules. Must have excellent communication skills and a
demonstrated ability to be a team player and work well in a fast-paced
environment under tight deadlines. Willingness to physically participate
in the set up and tear down of festivals and events. Knowledge of Texas
wine industry and wineries is a plus.

Requires a minimum of three years event planning experience in a
festival, convention, hotel or corporate environment. Requires a 4-year
college degree or an equivalent combination of education and experience.
Must have a valid Texas Driver's License with an acceptable driving
record. Must pass a criminal, drug and credit background check.

Contact: Donna Love
Phone: 817-410-3185
Fax: 817-410-3038
dlove@ci.grapevine.tx.us
http://www.ci.grapevine.tx.us

10. Member Relations Specialist – Chapters; Professional Convention
Management Association; Chicago, IL

The Member Relations Specialist works in partnership with all internal
PCMA departments and Member Relations team to assure the highest level
of service is provided to PCMA members, creating partnership for Chapter
leadership to support grass roots membership, and supporting all
retention and new member recruitment efforts. The Specialist will be
directly responsible for the development, management and support of PCMA
Chapters and membership efforts.

This candidate must be detail orientated, a team player, self-motivated
and innovative. Skills required for this position include strong sales
and service abilities; multi-tasking abilities, writing, presentation
and analytical skills; creative problem solving abilities. Minimum of
3-5 plus years of chapter management, membership and/or marketing
experience in an association or meetings industry experience preferred.
Travel required for position. Experience with association chapters and
membership is a plus.

   
Fax:    312-423-7294
resumes@pcma.org

11. Contractor/Logistics; Intl Asn of Chiefs of Police; Alexandria, VA

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=1046760

12. Conference Communications Coordinator; Confidential; Austin, TX

Perform advanced administrative tasks with strong document editing and
writing skills including experience working with grants (tests will be
given with interview); Minimum requirements: Associate degree or
equivalent; proficient in Word & Excel; Excellent communication (verbal
& written); critical thinking and organizational skills; 3 yrs
experience with professional medical meetings preferred; ability to
travel. Full time with excellent benefits pkg. Salary commensurate with
experience. Forward resume and 3 professional references to: AANP, c/o
ISP, PO Box 12846, Austin, TX 78711, Fax: 512-442-6469, Email:
jobs-isp@aanp.org

13. Manager, Conference Services; American Society of Civil Engineers;
Reston, VA

The American Society of Civil Engineers (ASCE), the oldest national
civil engineering society in America, is currently seeking an
experienced conference manager to work in our fast-paced Conference
Services Department. The Manger, Conference Services position is located
at our World Headquarters in Reston, VA. Responsibilities include:
pre-conference logistics management, including the creation of the
meeting specifications and communication of conference requirements to
all vendors (a/v, catering, hotel, housing, special events, field
trips/tours, etc.); determining what sponsorships have been sold by our
Foundation and ordering items / publicizing sponsors in final program
and conference signage; coordinating with exhibit sales staff;
implementing conference management timeline duties as assigned;
implementing marketing campaigns, including working with designers on
collateral, distribution of collateral, and tracking of response rates
for each piece; on-site conference management, including vendor
management such as a/v, catering, housing, tours, special events, and
other vendors as appropriate to the conference; and post conference
reconciliation with vendors and speakers and creating final reports.

Ideal candidate will have a Bachelor's degree with 3-4 years meeting
planning experience, and the ability to travel frequently. Association
and/or volunteer management experience and CMP or similar designation a
plus. Must have excellent writing, proofreading, and research skills and
a thorough command of MS Office.

ASCE offers competitive salaries, a convenient location, and a
comprehensive benefits package. Please send resume and cover letter
w/salary requirements and history to ASCE, Attn: JW/WJ, 1801 Alexander
Bell Drive, Reston, VA 20191, e-mail: jobbox@asce.org
EOE M/F/D/V

14. Destination Management Sales Manager; Ultimate Ventures; Dallas, TX

http://careers.hsmai.org/jobdetail.cfm?job=2456425&keywords=&ref=1

15. National Sales Manager; Eldorado Hotel; Dallas, TX/Chicago, IL

http://careers.hsmai.org/jobdetail.cfm?job=2455960&keywords=&ref=1

16. Business Development Manager; The DMC Group; New York, NY

New York City-based, The DMC Group is the North American Sales and
Marketing Office for several international Destination Management
Companies. We are seeking a high-energy, creative individual to join our
Sales Team.

Responsibilities:

-Participate in the Sales Team's development and execution of sales and
marketing campaigns to promote our destinations and DMCs to our client
base of incentive houses, travel companies, and corporations.
-Qualify and solicit MICE business and materialize programs from leads
provided by the company.
-Work with clients to develop their incentive travel programs from
inception to sale.
-Organize and execute nationwide sales trips and roadshows.
-Attend trade shows.
-Accompany Incentive Buyers Educationals to our destinations.

Qualifications:
-Must have strong knowledge of and experience in the MICE market.
– 3-5 years related industry experience with tourist boards, incentive
houses, event planning companies, hotel or airline group sales.
-Excellent sales demeanor, verbal and written communication ability, and
strong presentation skills.
-Understanding and appreciation of international destinations and
cultures.
-Ability to work independently and as part of a team in a fast-paced,
small work environment.
-Demonstrated computer proficiency with ability to learn new programs.
-Ability to travel and work a flexible schedule.
-Good organizational and time management skills.

Contact: Philippa Durrant
Fax: 212 989 7538
thedmcgroup@yahoo.com

17. GLOBAL ACCOUNT MANAGER; StarCite, Inc.; Philadelphia, PA

http://204.202.2.177/jobs/view.php?job_id=4927&auth_sess=e718b9d6bb86729298f2fc00e2646933

18. Meeting Planner; Advanced Health Media; Union, NJ

http://204.202.2.177/jobs/view.php?job_id=4873&auth_sess=e718b9d6bb86729298f2fc00e2646933

19. Program/Conference Coordinator; Mount Sinai School of Medicine; New
York, NY

http://204.202.2.177/jobs/view.php?job_id=4924&auth_sess=e718b9d6bb86729298f2fc00e2646933

20. Registration Manager; Meeting Strategies Worldwide, Inc.; Portland,
OR

Position Description       
1. Manage conference registration process assuring excellent customer
service is provided by the entire team.
2. Travel to manage conference registration systems onsite.
 
Responsibilities   
a) Develop registration management and communication systems for the
client and staff.
b) Develop and manage the registration system timeline for the
conference. Assure all tasks are completed by the appropriate party on
time.
c) Serve as liaison between MSWW Project Manager, client and
registration vendors.
d) Work with vendor to develop individual online registration system for
each conference (system will be web-based, have customized registration
pages with website links, include a secure credit card processing
system).
e) Provide regularly scheduled detailed registration reports (such as
activity reports for a specific batch, date, type of registrant, etc.)
and statistics as requested.
f) Provide assistance to attendees throughout the registration process
via email and telephone.
g) Work with merchant account/processor to troubleshoot credit card
transaction problems.
h) Manage negotiations for vendors as needed.
i) Determine and order all A/V equipment for the registration and
supervise set-up on-site.
j) Work with Project Manager to procure onsite temp staff for conference
registration and manage temp staff when onsite.
k) Produce nametags and Registration Book prior to traveling to each
conference.
l) Establish the onsite registration and reconciliation procedures
including procedures for opening and closing out the registration
operation daily.
m) Assist with final reconciliation of financial records with
registration detail reports.
 
Required Qualification     
1. Experience and skilled in conference registration management,
preferably large conferences of 1000 plus attendees.
2. Possess the ability to negotiate and work with sub-contractors,
vendors and clients.
3. Experience managing onsite registration teams and support staff.
4. Experience with WIKI and IM systems, able to manage Email blasts.
5. Proficient in Microsoft Office software (including Excel, Access,
Word, Outlook) and Internet Explorer and experience with registration
software preferred.
6. Have the ability to work independently and be able to supervise
others.

Submit cover letter and resume to Meeting Strategies Worldwide, Inc.,
6220 NE Glisan Street, Portland OR 97213. Materials may be emailed in
PDF format to susan@meetingstrategiesworldwide.com.

Due by 5:00 pm on Friday, December 1, 2006.

21. PLANNER – MEETINGS & GROUPS; American Express; Jacksonville, FL

When you represent a name like American Express, you have an immediate
professional advantage … respect.

In this key role, you will be responsible for coordinating logistical
details and travel arrangements for our client's training participants
and faculty.

Required Qualification  
* Certification or degree in hospitality or have 10+ years experience
* Strong verbal/written communication, organizational and customer
service skills

We offer top compensation and exciting benefits including
medical/dental/vision plans, 401(k) and much more!

To join our winning team, please visit www.americanexpress.com/jobs and
enter req # 78548BR in the keyword field. EOE

22. Executive Conference Manager; Capital Meeting Planning, Inc.; Falls
Church, VA

An experienced Executive Program Manager is sought for a meeting
planning company located in Northern Virginia. The Company provides
conference and meeting planning services to Government, Non-Profit and
Corporate clients. The Staff pride them self on offering premier
customer service while being extremely efficient and effective in the
work performed. The goal of providing the highest level of customer
service is paramount.

They seek an Executive Program Manager who is ready to
hit-the-ground-running and help grow the company. This individual must
have extensive experience and success in handling multiple programs
simultaneously, while meeting deadlines and within budget. The Company
offers competitive salary and benefits.

The qualified candidate will act as an extension to our client's staff.
This individual will be customer service oriented, self-directed in
managing projects, able to make decisions based on the big picture. They
will be able to act on the customer's needs in real-time, be forward
thinking and able to anticipate needs and potential problems before they
arise. They are excellent in building relationships. S/he must also be
able to deal effectively with ambiguity, tight timeframes and the
occasional curveball.

In addition, qualified candidates must possess the following minimum
requirements:

– Able and willing to travel, as programs demand.
– Computer Savvy Proficient with the Microsoft Office suite of products
and able to cope effectively with ever evolving software applications
and systems. Strong computer skills are essential.
– Doing Whatever It Takes willing to pitch-in to get the job done for
the customer.
– Detail Oriented the devil is in the details.
– Able to Follow-Through meeting deadlines and keeping promises to
customers.
– Excellent Communicator Written and Verbal.
– Flexible able to deal with a myriad of situations while meeting the
customer's needs.

This position requires 10-15 years direct experience in the meeting
planning industry. Education consistent with experience is preferred.

Please send resumes to: conference_professional@yahoo.com

No phone calls, please.

23. Project and Event Coordinator; Georgetown University; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=22739841&jobSummaryIndex=1&agentID=

24. Conference Planner and Developer; National Rural Utilities
Cooperative Finance Corp.; Herndon, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=22737876&jobSummaryIndex=2&agentID=

25. Outreach Coordinator; Georgetown University; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=22739831&jobSummaryIndex=17&agentID=

26. Marketing Events Specialist; GTSI; Chantilly, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=22732256&jobSummaryIndex=58&agentID=

27. EVENT COORDINATOR; The Northern Virginia Technology Council;
Herndon, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=22728186&jobSummaryIndex=73&agentID=

***********From Ned Lundquist*************
28. Meetings Coordinator / Executive Assistant to CEO and Senior
Scholars, The
Lexington Institute, Arlington, VA

The Lexington Institute is looking for an experienced front office
presence
with a strong eye for details.

      Lexington Institute
      1600 Wilson Boulevard
      Suite 900
      Arlington, VA 22209

Please send resume and cover letter by fax to 703.522.5837 or email to
mail@lexingtoninstitute.org.
http://lexingtoninstitute.org/pop_jobs.html

******************************

29. Hotel Sales Coordinator; CONNECTICUT AVENUE DAYS INN; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=22744401&jobSummaryIndex=0&agentID=

30. Director Of Loss Prevention; The Ritz Carlton; McLean, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=22744456&jobSummaryIndex=2&agentID=

********************************
Today's theme song: “Gonna Make You Sweat (Everybody Dance Now)”; C+C
Music Factory; “Sony Music 100 Years: R&B – From Doo-Wop to Hip-Hop”

Past and present issues can be read at
http://lists.topica.com/lists/hepn/read. Issues from November 27 onward
will be posted at http://sonjahepn.livejournal.com/.

To contribute your job opportunities or questions/issues for comments by
the network, send an e-mail to sonjahepn@comcast.net.

Share the love! Invite your friends and colleagues to join the network
by sending a blank e-mail to hepn-subscribe@topica.com.

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This network is brought to you by:
Sonja Johnson
Arlington, VA
sonjahepn@comcast.net

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