Hospitality and Event Planning Network (HEPN) 18 December 2006

Hospitality and Event Planning Network (HEPN)
18 December 2006
You are among 119 subscribers.

Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information.  We also like to hear if you got a
job as a result of this network!

Some of the older HEPN editions are now listed at:

Issues from November 27 onward are also posted at

This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to

Neither Topica nor I rents, sells, or gives out your information on this

This week's edition includes:

*** The Short Self-Pitch (SSP)
1. Specialist, Project Management; Professional Convention Management
Association; Chicago, IL
2. Meetings Assistant; American College of Surgeons; Chicago, IL
3. Symposia-Meeting Coordinator; American Society of Plastic Surgeons;
Arlington Heights, IL
4. Trade Show Department; Can-Fit-Pro; Toronto, Ontario, Canada
5. Manager, Exhibits & Sponsorships; TESOL; Alexandria, VA
6. Operations Manager; National Association of Home Builders;
Washington, DC
7. Account Coordinator; Ambassadors, LLC; Atlanta, GA
8. Director Of Sales National Accounts; MPEA; Chicago, IL
9. Director of Operations; SER exposition services; Worcester, MA
10. Manager of Meetings and Education; Confidential; Aurora/Naperville
area, IL
Association Leadership; Washington, DC
12. Coordinator, Learning & Prof Development Programs Unit; American
Public Health Association; Washington, DC
13. Exhibit Operations Manager; National Defense Industrial Association;
    Arlington, VA
14. Meetings and Exhibits Manager; Financial Planning Association;
Denver, CO
15. Vice President, Education; Retail Industry Leaders Association
(RILA); Arlington, VA
16. Manager, Conferences; ACI-NA; Washington, DC
17. Director of Conferences; Small non-profit professional association;
Washington, DC
18. Tradeshow Events Specialist; Genzyme; Cambridge, MA
19. Associate Director of Sales; Hyatt Hotels & Resorts; Denver, CO
20. Corporate Meeting Planner; Alsbridge, Inc.; Dallas, TX
21. Project Manager; Experient; Atlanta, GA
22. Meeting & Trade Show Coordinator; CoStar Group, Inc.; Bethesda, MD
23. Strategic Account Manager; Experient; Cleveland, OH
24. Meeting Planner; MBK Associates; New York, NY
25. Sales Manager; Palace Entertainment, Raging Waters Sacramento;
Sacramento, CA
26. Meeting Planner – Education; MDA Associates; Elmwood Park, NJ
27. Operations Project Manager/Event Planner; Woodberry Events, Inc.;
San Francisco, CA
28. Senior Project Manager; Prime Strategies Inc.; Vancouver, BC, Canada
29. Manager, Ballpark Sales; San Diego Padres; San Diego, CA
30. Event Planner; MicroStrategy; McLean, VA
31. Sponsorship Director; MAC Meetings and Events; St. Louis, MO
32. National Sales Account Executive; Swank Audio Visuals; Orlando, FL
33. Meeting Planner III; Raymond James Financial; St. Petersburg, FL
34. Public Relations & Events Manager; Andrew Freeman & Co.; San
Francisco, CA
35. Director, Total Accounts; Carlson; New York, NY
36. Communications Manager; Best Western International, Inc.; Phoenix,
37. Operations Manager; Outstanding Productions; Dallas, TX
38. Conference Coordinator; NGA center for Best Practices; Washington,
39. Intern – Meeting and Event Coordination; American Red Cross; Falls
Church, VA
40. Intern – Special Events Management; American Red Cross; Washington,

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph One SSP will be included each week.

1. Specialist, Project Management; Professional Convention Management
Association; Chicago, IL

The Project Specialist works in partnership with the President & CEO and
the EVP on PCMA special project initiatives integrated within various
key departments.

As project owner, they will be responsible for all aspects of project
management from inception to realization including: creating scope
documents, establishing project timelines, developing operating
procedures, implementation, tracking, executing, promotion etc.

The PS will meet with CEO and EVP on a regular basis to ensure projects
are on track, properly communicated and that PCMA is appropriately

The PS will also have supervisory capacity overseeing the Operations
Asst and ensure the day to day general office functions are optimal. The
PS will also provide minor administrative support as needed for the
executive office.

This candidate must be detail orientated, a team player, self-motivated
and innovative. Skills required for this position include strong project
management and service abilities; multi-tasking abilities, writing,
presentation and analytical skills; creative problem solving abilities.
Must be proficient in computer skills and Microsoft Project Minimum of
1-3 plus years of project management experience preferred.


2. Meetings Assistant; American College of Surgeons; Chicago, IL

Coordinates planning and/or implementation of in-house meetings:
. Maintains internal meeting space reservation book. Checks availability
and books space accordingly.
. Prepare/distribute weekly meeting schedule.
. Maintain historical records of meeting room usage:
. Arranges for food and beverage, audio-visual and any other
. Assure proper cleaning/upkeep of meeting space
. Provides meeting specifications to hotel(s), staff and facilities
. Provides onsite supervision to staff for in-house meetings
. Manages arrangements for all internal ACS videoconferences; prepare
and maintain policies/procedures manual
. Assist with development of/adherence to ACS meeting booking
manual/procedures to be utilized for outside group bookings.

Provides support for the Annual Clinical Congress:
. Manages Child Care Services and liaisons with service vendor
. Maintains signage inventory
. Coordinates and prepares meeting supplies needed.
. Duplicates and distributes final setup instructions to all facilities
and major vendors.
. Prepares and distributes staff kits to include badges, travel
advances, airline tickets, general information and housing
accommodations; order cover/tabs/spines needed for Convention notebooks.
. Complies, prepares, distributes onsite contact phone lists.
. Provides onsite support during the Clinical Congress.
. Handles floral arrangements and VIP transportation needs.

Coordinates planning and/or implementation of small meetings as
. Handles arrangements for one-day only meetings held in conjunction
with other organizations.
. Handles special events/group dinners as assigned.

Provides support for Convention and Meetings area activities and
. Maintains departmental calendar, including input of vacation days, all
major meeting dates, and other significant deadline dates.
. Processes and distributes department external and internal mail and
. Maintains supply inventory and orders supplies as required.
. Handles phone inquiries regarding meetings and meeting services from
internal and external sources.
. Keeps reference files current of all forms frequently faxed to
. Establishes and maintains departmental filing system.
. Prepares agenda for department staff meetings and prepares minutes if
. Compiles and distributes monthly financial reports to staff.
. Provides administrative support in handling correspondence and phone
calls to Manager.
. Serves as liaison to Wyndham for staff reservations needed at hotel.
. Maintain inventory and monitor usage of department LCD projectors and
computers; coordinator system for sign in/out; assure proper working
order of equipment; maintain warranties, replacement parts, and
instruction manuals.
. Assists in maintenance of the ACS Meeting Schedule.
. Provides direct administrative support to Department Manager.
. Does research and handles special projects as assigned.

Manages ACS Logo Shop:
. Liaison with IS department regarding promotion of Logo Shop
merchandise on website.
. Answers inquiries and processes orders; maintains inventory and
handles reorders.
. Writes reports regarding activity.
. Analyzes program and makes suggestions for improvement.


One two years industry-related experience. Ability to handle multiple
projects simultaneously and work under pressure. Excellent
organizational and communication skills (verbal and written). Ability to
converse professionally with organization members and outside vendors.
Ability to work independently but also as an effective team member.
Knowledge and experience in various computer software programs
(Wordperfect, Word, Excel, File Pro).

Phone: 312-202-5294

3. Symposia-Meeting Coordinator; American Society of Plastic Surgeons;
Arlington Heights, IL

The American Society of Plastic Surgeons (ASPS) is seeking an
experienced professional with 3 to 4 years experience in the meetings
industry to serve as a Symposia-Meeting Coordinator.

ASPS is the largest organization of board-certified plastic surgeons in
the world. With more than 6,000 members, the society is recognized as a
leading authority and information source on cosmetic and reconstructive
plastic surgery. ASPS is comprised of more than 90 percent of all
board-certified plastic surgeons in the United States. Founded in 1931,
the society represents physicians certified by The American Board of
Plastic Surgery or The Royal College of Physicians and Surgeons of
Canada. Conveniently located in northwest suburban Chicago (Arlington
Heights), close to O'Hare Airport and just off the Northwest Tollway
(Arlington Hts Road Exit). .

The Society and meetings department has undergone significant change and
improvement over the past year. Along with completely renovated offices
and work environment, ASPS's meetings department has been given
additional support , resources and restructured under the direction of a
new Director of Meetings & Exhibits.

This position will be responsible for coordinating arrangements and
logistics for meetings as assigned including but not limited to
ASPS/PSEF Educational Symposia, Support for Annual Scientific Meeting,
Board of Directors Meetings, Miscellaneous Society Meetings.
Coordination of Headquarter Hotel and support for Social Program,
Special Events, Tours & Spouse Activities and Society Leadership and
Corporate Support Details and Amenities. Travel is required.

4. Trade Show Department; Can-Fit-Pro; Toronto, Ontario, Canada

Can-Fit-Pro is the largest provider of education in the Canadian fitness
industry. As a member-based organization, we have enjoyed consistent
growth over the past 14 years and are looking for top-notch individuals
to help maximize our growth potential across Canada and beyond.
Currently, we are building a vibrant and successful trade show
department in our Toronto office and are searching for the right people
to fill the positions of:

.Trade Show Director
.Trade Show Administrator
.Trade Show Sales Associates

For more information on each position, please visit the Can-Fit-Pro
website at and click on “job postings”.
General requirements for each position:

.Experience: You must have experience working in a trade show
.Education: Post secondary education preferred.
.Drive: You must be focused on results, measured both by sales as well
as the satisfaction of Can-Fit-Pro's members, sponsors and exhibitors.
.Skills: Excellent verbal and written communication skills; superior
time-management; outstanding face-to-face abilities; able to manage
multiple projects; Computer skills are a basic requirement, including
Word, Excel, Outlook, Access and PowerPoint. Bilingualism
(English/French) is an asset, but not required.
.Knowledge: Extensive knowledge of the fitness industry or a related
.Attitude: You must be an individual committed to success using a
positive attitude and open communication.
.Core Competencies: Communication; Relationship Building; Learning and
Growth; Planning and Organization; Flexible and Adaptable

These openings are full-time permanent position in our Toronto office
(HWY 401 & 404). Compensation includes base salary, commission and
benefits. Interested applicants are invited to submit a cover letter
including salary expectations along with a resume
Subject line: Trade Show Department

We would like to thank all applicants, however only those who qualify
for an interview will be contacted. Closing date for applications is
January 31, 2007, however successful applicants will be interviewed as
resumes are received. Positions to commence immediately.

Contact: Rod

5. Manager, Exhibits & Sponsorships; TESOL; Alexandria, VA

Global education association seeks an experienced individual to manage
exhibit space and sponsorship sales, meeting and volunteer logistics,
and vendors with a focus on sales and revenue. Position requires selling
and servicing of new and existing customers through the development of
sales relationships to maximize revenues.

Multi-tasking, initiative, creativity, and time management a must.
Outstanding sales skills, customer service and project management
essential. Excellent written and verbal communication required. Must be
able to travel 2-3 times per year. College degree and minimum of 2 years
of exhibit or sponsorship sales and meeting management experience
required. Salary in the $40K-$45K range. Great benefits. Send cover
letter and resume to or fax to TESOL/DCS, 703-836-7864.

Contact: Lisa L. Dyson, CMP
Phone: 703-518-2515

6. Operations Manager; National Association of Home Builders;
Washington, DC

Convention Operations Department is seeking a candidate with 3-4 years
experience in tradeshows, meetings, conference or facilities management,
or experience working for a tradeshow vendor (general contractor, CVB,
hotel, etc.) to provide assistance in the general management
(transportation systems, security, first aid, public space, freight,
registration, etc.) of annual International Builders Show (100,000+
attendees) and association board meetings. Position provides logistical
support (print purchasing, database management, shipping) to the
Operations Department and must have great communication and
organizational skills, be highly detail oriented and able successfully
juggle many tasks at once. Proficiency in Microsoft Office and working
knowledge of database design and data queries also required. Four-year
degree preferred. Some travel required. Submit salary requirements with

Contact: Human Resources

7. Account Coordinator; Ambassadors, LLC; Atlanta, GA


The Account Coordinator is responsible for providing administrative and
operational support to Account Managers on all operational aspects of an
event. The Account Coordinator is responsible for supporting the
schedule and completion of all correspondence between Ambassadors and
the hotels and exhibitors. In addition, the Account Coordinator is
responsible for updating the Housing system database as it relates to

PRINCIPAL ACTIVITIES (include but are not limited to):
.Interact daily with Account Manager for completion of tasks & duties
.Prepare all correspondence and similar material in a professional
.Manage & update Housing database for hotels as it relates to shows
Account Coordinator is involved in
.Process Exhibitor rooming lists
.Communicate with & help manage Exhibitor blocks within the realm of
Client & Ambassadors guidelines
.Work with Account Manager & Client Services manager when the need for
overflow properties exists
.Participate in the analysis of reports & statistics
.Closely work with hotels to ensure they are in compliance with
contractual agreements
.Prepare onsite materials for Ambassadors onsite staff.
.Assist in the resolution of post event billing disputes
.Check event e-mail in-boxes daily & respond/forward contents as needed

Job Requirements:
1 year hotel experience or related experience
Good organizational skills
Able to take direction and learn quickly on-the-job in a fast paced
Excellent written and verbal skills
Ability to communicate effectively with people on many different levels
Multi-task abilities
Basic time management skills
Analytical skills helpful

Contact: Michele Harris
Phone: 678-553-7224

8. Director Of Sales National Accounts; MPEA; Chicago, IL

MINIMUM QUALIFICATIONS: Bachelor's degree in Business or Marketing or
related subject preferred. Minimum of 7 years of experience in
convention sales, show management, or related areas. Excellent
interpersonal, written and verbal communication skills. Proven ability
to prioritize effectively. Excellent problem solving skills. Proficient
in the use of computers, Word, Excel and e-mail.

DUTIES: Develop, implement and administer marketing/sales plans for the
retention of assigned McCormick Place tradeshows and conventions.
Develop and implement sales strategies to secure new business for
McCormick Place. Implement strategies to increase overall MPEA revenue
from assigned retention accounts, including pursuing possible
co-locating events or in-conjunction meetings. Provide assistance to the
Chicago Convention and Tourism Bureau personnel to include: site visits,
securing proper dates, and space and make all rental quotations to all
prospective business. Serve as customer's primary McCormick Place
contact through the tentative, definite and planning phase. Lead smooth
transition from planning phase into production and involvement with
event management. Create detailed bid proposals for prospective events
at McCormick Place. Negotiate license agreements and financial terms
according to policies as set by Sr. Director of Convention Sales.
Coordinate show visits to new McCormick Place users. Develop and
implement McCormick Place orientation and education program for new
users Board of Directors of Exhibitors Committee. Work with Senior
Director is developing and administering annual budget for Department.
Review scheduling of events in McCormick Place as a member of the
Scheduling Committee and recommend booking priorities. Participate in
the activities of various industry associations and meetings in order to
maintain contact with potential customers. Participate in Sales, CCTB
Scheduling, Pre-Show and Production meetings on a regular basis.

Applications available in the Human Resources Office or at
RESOURCES or mail to 301 E. Cermak Rd, Chicago, IL 60616, Attn: Human

Contact: Jeanine Gillen

9. Director of Operations; SER exposition services; Worcester, MA

Worcester, MA based exposition services contractor seeks a skilled
professional to manage our warehouse, fleet logistics and forecasting.

Responsibilities include personnel management, scheduling, inventory
control. Successful candidate will be a self-starter, detail oriented,
and able to manage many tasks simultaneously.

Prior tradeshow experience a plus, though not required.

Please send resume and salary requirements to or fax to

10. Manager of Meetings and Education; Confidential; Aurora/Naperville
area, IL

Association Leadership; Washington, DC

12. Coordinator, Learning & Prof Development Programs Unit; American
Public Health Association; Washington, DC

13. Exhibit Operations Manager; National Defense Industrial Association;
    Arlington, VA

Major Defense, Government-Industry Association in Arlington, VA needs
highly skilled Exhibit Operations Manager to join Conference Team.
Reports to the Director of Exhibits and oversees all logistical aspects
for several shows. Travel required, including some weekends. Excellent
benefits and a competitive compensation package. Salary commensurate
with experience and qualifications.

Excellent communication skills are required for interfacing with
vendors, facilities, exhibitors, sponsors, as well as with other
conference teams. A minimum of 5 years tradeshow experience, to include
contract negotiations and space planning, is required. College degree or
CEM preferred. Excellent prioritization and organizational skills,
budgeting and high customer service, the ability to manage multiple
deadlines, ability to capture detailed information accurately, as well
as short and long range planning. Proficiency with MS Office including
PowerPoint required. Experience with Customer Relationship Management
database (A2Z), online floorplan management is a plus. The Exhibit
Operations Manager will be responsible for: 1. Organizing and submitting
show orders (AV, catering, telecommunications, equipment, security,
décor, signage, etc) and working with the official vendors at each
exhibition. 2. Maintain updated exhibit floor plans to include
expansion/consolidation/capacity levels. 3. Meet deadlines for producing
and distributing exhibitor materials (i.e. manuals, newsletters, VEO
passes). 4. Partnering with sales and marketing staff to conceptualize,
detail and fulfill marketing promotional opportunities, ensuring
consistency of event brands onsite through signage, banners and décor.
5. Coordinating onsite logistics and onsite show management. 6.
Preparing post event reports. 7. Maintaining event budgets. 8. Detailed
exhibit timeline and keeping on schedule. 9. Researching and
recommending cost saving measures. 10. Collections for all exhibit
space, exhibitor registration and for all exhibit related sponsorships.
11. The Exhibit Operations Manager will also conduct hotel/convention
facility searches and assist the Director of Exhibits with contract
negotiations and space planning.

Qualified applicants should go to and follow
instructions therein for submitting an application and resume, including
salary requirements. A signed application form must be submitted to be

14. Meetings and Exhibits Manager; Financial Planning Association;
Denver, CO

15. Vice President, Education; Retail Industry Leaders Association
(RILA); Arlington, VA

16. Manager, Conferences; ACI-NA; Washington, DC

Major DC aviation trade association seeks energetic, motivated, and
customer service oriented individual with 3-4 years of experience in
conference/meeting planning to assist director of conferences with
2000-attendee annual conference and 20+ smaller conferences and

Responsibilities include, hotel RFP and contract negotiation, food &
beverage functions, meeting space set-ups and audio/visual; assisting
with the development of promotional and registration materials; heavy
member and vendor contact; pre- and on-site registration; on-site
supervision of all aspects of meetings; preparation of meetings budgets.
Must have excellent organization and communication skills and be willing
to travel to meetings. Strong experience with Microsoft Office Suite and
association software (e.g. iMIS) preferred. Excellent Benefit Package
and Metro accessible.

Send cover letter and resume with salary history to: Admin: ACI-NA, 1775
K St., NW, Suite 500, Washington, DC 20006, fax: 202-331-1362,

17. Director of Conferences; Small non-profit professional association;
Washington, DC

Small non-profit professional association seeks a Director of
Conferences. This individual will handle two annual conferences in
addition to several small local governance meetings. Duties include
coordinating all aspects of a national scientific meeting including
working with an outsourced computer program and Program Committee to
manage 2,000 abstracts. Some travel required. EOE.
Specific Duties: Manage all aspects of the planning and construction of
the GSA Annual Meeting, including: coordinating Program Committee
activities in conjunction with the preparation of the Annual Meeting,
scheduling of the scientific program, handling of all hotel and meeting
space requirements, coordinating all logistics for the Annual Meeting,
preparation and proofing of Annual Meeting publications and promotional
pieces, set-up and execution of the on-line meeting management program,
including the input of abstracts, registration, and other Annual Meeting
information, preparation of materials to be distributed to Committee
members, staff, and meeting attendees, on-site management of the Annual
Meeting. Manage exhibits for Annual Meeting, including sales and
correspondence with exhibitors, assignment of booths, and maintenance of
records for future meetings. Manage the continuing education program,
including development and coordination of applications, forms,
certificates and any other follow-ups required. Work with the
Association for Gerontology in Higher Education on preparations for
their Annual Meeting. Arrange for GSA travel and hotel arrangements for
Annual Meeting, other GSA governance, and NAAS & AGHE meetings as
assigned. Manage, train, and work with Meetings Assistant and
Meetings/Promotion Coordinator on Conferences and Education Department
projects. Responsible for evaluation for: Meetings Assistant and
Meetings/Promotion Coordinator. Perform other duties as necessary
Send resume to HR Director,

18. Tradeshow Events Specialist; Genzyme; Cambridge, MA

The Tradeshow Events Specialist will be supporting the Marketing
departments for the Biosurgical Specialties and Orthopaedic groups. The
Tradeshow Events Specialist is responsible for organization and
coordination of tradeshows, meetings, events and associated activities.
Oversee meeting logistics, complete contract paperwork, manage hotel
reservations, coordinate meeting details and distribute meeting
materials. The position will be responsible for the exhibit setup for
8-10 trade shows, 25 local meetings and support of the National Sales
Meeting which is held annually. Work with the sales organization to
determine regional meeting calendar including tracking budget and
preparing exhibit and convention paperwork. The position requires 2+
years of corporate event planning including experience with large trade
shows/participation at conventions. 30% domestic travel required.

The position requires 2+ years of corporate event planning including
experience with large trade shows/participation at conventions. 30%
domestic travel required

Apply on line at

19. Associate Director of Sales; Hyatt Hotels & Resorts; Denver, CO

This position will include direct sales efforts to the large group
market in the Washington, D.C. area, current account maintenance, and
maintaining relationship with National Sales Office. Associate Directors
of Sales are typically prepared within two years for an Associate
Director of Sales for a large Hyatt property or for a Director of Sales
for a small Hyatt property as their next career step.

Directly supervising Meeting Connections Sales Managers; soliciting
businesses and organizations required room blocks; and direct account
acquisition. Travel to assigned market and some national trade shows

Required Qualification
Minimum of two years group sales and leadership experience in hotel
industry required. Proven skills in training, leadership, and yield
management are also required. Ability to meet goals and deadlines is

Four year college degree preferred.

Please apply on line at If you need any
assistance or have any questions about our company or this position,
please call

20. Corporate Meeting Planner; Alsbridge, Inc.; Dallas, TX

High energy planner needed to drive corporate events and external shows.
Prefer experience in organizing all aspects of a successful event,
including marketing, presentation coordination, site logistics, alliance
participation, etc. Position immediately available. for typical event.

Required Qualification
Prefer experience in organizing all aspects of a successful event,
including marketing, presentation coordination, site logistics, alliance
participation, etc

Bachelor's degree preferred

Please send resume to

21. Project Manager; Experient; Atlanta, GA

Experient is currently seeking a Project Manager at our Atlanta Office.
The duties include: creating statements of work, providing leadership
and account management to all of their accounts, and consulting with
clients to maximize meeting objectives. Minimum of 5 years of experience
with CVB, association, meeting planning or other industry-related work.
Proven track record of account management and project management
required. Effective organizational and customer service skills are a
must. This position requires the ability to travel 30% of the time. EOE

To apply for this and other positions at Experient, please visit

22. Meeting & Trade Show Coordinator; CoStar Group, Inc.; Bethesda, MD

CoStar Group, Inc. (NASDAQ: CSGP) provides information services to the
commercial real estate industry in the US and UK. We offer a depth and
breadth of information, including industry's largest library of digital
images. Our suite of services offers customers access via the internet
to the most comprehensive database of commercial real estate information
in over 60 US and UK markets. In our Bethesda Headquarters we are in
search of a Meeting and Trade Show Coordinator.

Duties and Responsibilities include: . Assist Meeting and Trade Show
Director with the organization of CoStar-sponsored events, regional
sales and marketing meetings, and industry trade shows . Assisting with
the coordination, execution, and planning all meeting/trade show/event
logistics from pre-event activities, on-site management, and post-event
activities which includes food and beverage, budgets, registration,
invoices, travel arrangements, pre-event and post-event advertising,
hotel accommodations, shipping, working with vendors, and other
logistical arrangements . Creating and updating reports, budgets,
correspondences, and spreadsheets . Researching and doing analysis to
recommend different industry events (i.e. trade shows, conferences,
industry meetings) . Maintaining accurate and detailed records of each
show . Providing high level of customer support to internal and external

Required Qualification
1-3 years experience in meeting planning field . Bachelors degree .
Excellent oral, written, and interpersonal communication skills . Highly
motivated, dedicated, drive, determination, and a strong work ethic .
Manage multiple events and balance multiple tasks simultaneously .
Problem-solving skills . Ability to work independently or in a team
environment with various levels of authority . Work under pressure and
time constraints in a fast-paced environment, with both evening and
weekend work required when necessary . Detail-oriented . Proficiency
with Microsoft Word, Excel, PowerPoint, Outlook, and database systems is
required . A willingness to work in a team environment

BS/BA Degree

Please submit resume directly to:

23. Strategic Account Manager; Experient; Cleveland, OH

Experient is currently seeking a Strategic Account Manager at our
Cleveland Office. Our Strategic Account Managers partner with our
clients to produce the highest quality meetings for some of the
country's most prestigious corporations and associations. The duties
include: providing leadership and account management to all of their
accounts, maximizing revenue opportunities for Experient, and consulting
with clients to maximize meeting objectives. Minimum of 5 years of hotel
industry sales experience, however, consideration will be given for CVB,
association, meeting planning or other industry-related work experience.
Proven track record of soliciting and prospecting for new accounts and
for establishing and maintaining client and supplier relationships.
Effective negotiation and customer service skills are a must. This
position requires the ability to travel 30% of the time. EOE

To apply for this and other positions at Experient, please visit

24. Meeting Planner; MBK Associates; New York, NY

A New York medical marketing agency seeks a meeting planner to service
pharmaceutical industry clients. This candidate should demonstrate
competency in all aspects of meeting and event planning, including: site
selection; hotel and AV contract negotiations; complete AV set-up and
trouble-shooting; food, beverage and room setup; on-site management. All
candidates will be asked to take a writing and computer skills test
during the interview.

Ability to travel including weekends

Required Qualification
BS/BA degree w/at least 3 years of experience, preferably in a corporate
environment. International corporate meeting planning experience a plus.

Strong communication/interpersonal skills, both written and verbal,
negotiating skills, proficiency in MS Office including Access and
Project are required.

Please send cover letter, resume, writing sample and salary requirements
to Resumes without the requested information will NOT
be considered.

25. Sales Manager; Palace Entertainment, Raging Waters Sacramento;
Sacramento, CA

Raging Waters, Sacramento is looking for qualified individuals to join
our team at Palace Entertainment's newest water park location in
Sacramento, California at the Cal Expo Fairground!

Sales Manager:

Seeking an energetic, motivated individual to join the Sales team! This
individual will be responsible for generating all corporate and group
sales business for the park. Will also maintain existing accounts and
manage ongoing customer relationships. This person should be a self
starter with a proven track record of account development. Must have
excellent verbal and written communication skills and be able to manage
multiple tasks simultaneously. Experience with cold calling and direct
sales are required.

This is a full-time salaried position with benefits


Cultivates, develops and manages relationships with Businesses,
Associations, Meeting/Event Planners, Tour & Travel Operators, Schools,
Youth and Religious Groups
Proactively solicits group business including setting appointments, cold
calling and direct mail campaigns
Manages expense and revenue budget
Manages and provides sales direction to sales coordinator
Directly responsible for attaining the annual Group Sales revenue goal
by generating new business and renewing existing business


2 years successful outside sales experience at Theme Park, Water Park or
Family Entertainment Center
Strong Organizational Skills
Demonstrated Outside Sales success
Good working knowledge of all sales distribution channels
Must be able to work extended hours and weekends when necessary
Must be an Effective Communicator and Team Player
Self Starter with strong work ethic and a ¿can do¿ positive attitude
Ability to handle multiple tasks simultaneously

College degree preferred

Please e-mail resume to or fax to 408.238.7200

26. Meeting Planner – Education; MDA Associates; Elmwood Park, NJ

The Craft & Hobby Association, a 6000 member, non-profit trade
association located in Northern New Jersey, is seeking an experienced
meeting planner to work with the Education team. The position will
report to the Member Education Manager and will be responsible for
meeting planning functions for two trade shows annually plus additional
events. Travel to 2-4 events annually.

To include coordination of speaker/workshop communications, meeting room
coordination, site logistics (A/V, food & beverage, hotel), onsite prep
at events, and user materials. Additional responsibilities will include
post-event evaluations, database management, and other special projects
as required.

Required Qualification
Minimum 3 years' meeting planning experience in an association/trade
show/conference/corporate meeting environment. CMP preferred. Excellent
project management, time management, communications, PC skills.
Proficiency with database/event software desired. Ability to be
flexible, a multi-tasker, a self-starter.

BS degree.

Please reply to MDA Associates, Search Consultant, attn: Maria Alpert

27. Operations Project Manager/Event Planner; Woodberry Events, Inc.;
San Francisco, CA

Position Description
Manage the overall logistics of conferences, incentives and corporate
meetings for corporate clients while working within a strong teamwork
environment. Provide strategic direction to internal and external
clients. Strengths should include excellent communication skills,
incredible attention to detail and providing unparalleled customer

Manage all aspects of program logistics, including for events: Site
inspections, Food and beverage, Audio-Visual, Function Space Management,
People Flow, Activities/Sessions and Budget Management.
Manage hotel room blocks, including cut-off dates, special needs,
commissions and attrition. Manage air partners within budget parameters
Manage general contractor/decorator partners, show floor plans,
marketing opportunities
Manage DMCs, transportation vendors, production companies and other
various vendors.
Create, own and manage program timeline making sure all internal team
members meet deadlines.
Provide on-going management of the program budget.
Oversee all mailings/program collateral
Provide direction on attendee gifts, awards and creative collateral.
Manage and lead internal and client meetings
Provide strategic direction to clients on events
Create detailed program specs from program on-site.
Own all logistical elements on-site of the program, including travel
staff, vendor management and continuously monitoring the budget.

Required Qualification
5-7 Years experience in event management. Preference will be given to
those with third party event management experience for corporate
clients. Additional pluses for those with extensive experience with
trade shows and/or incentive type events.

Please email resumes to

28. Senior Project Manager; Prime Strategies Inc.; Vancouver, BC, Canada

Prime Strategies Inc. is an incentive travel, conference and event
management company and serves a global clientele. PRIME offers a full
range of event management services. Over 75 programs are planned and
executed each year.

The Senior Project Manager (SPM) will lead project teams in all aspects
of the project logistics, planning and implementation of programs. The
SPM is an integral member of the PRIME TEAM and leads project teams to
plan, produce and deliver complex meetings, nationally and

The SMP is supervised by the Director of Operations and also is given
direction from the Account Executives. The SMP leads project teams.

CLIENT MANAGEMENT: with direction by the account executive
– Develop rapport and relationship with clients
– Provide professional advice re: meeting, incentive and conference
– Rebook projects with current clients
– Represent PRIME in a professional manner at all times
– Review background information on specific project and programs
– Strategize and determine client objectives
– Source site selection, hotel recommendations, airlines,
transportation, etc.
– Prepare word/descriptive documents in MS Word
– Prepare grids in MS Word
– Complete costing & budgeting in Excel requiring algebraic equations
– Prepare presentation elements visual and otherwise
– Liaison & negotiate with suppliers such as hotels, airlines,
transport, entertainment and décor, and merchandise suppliers
– Review meeting objectives
– Review sold files to ensure Letter of Agreement with payment schedules
and invoices are in place
– Participate in pre and post meetings
– Outline project team duties and delegate
– Research sites and suppliers
– Plan site inspection
– Prepare program critical path/deadline dates
– Responsible for making budget decisions and maintaining, managing and
updating on an on going basis ensuring project progresses within the
budget criteria
– Research air contracts and operate Galileo airline computer
– Confirmation of space and set-ups
– Confirmation and coordination speakers, audiovisual, etc.
– Implementation of food and beverage requirements
– Review hotel BEOs
– Oversee on-site transportation
– Attend to VIP and other special needs
– Meet marketing and print requirements
– Develop, maintain and update purchase order database FileMaker Pro
– Develop, maintain and update passenger/tracking database
– Prepare program itineraries

Required Qualification
– Leadership skills that create a collaborative working environment that
fosters high morale and effective team performance
– Train, coach and transfer knowledge of all aspects of program elements
– Knowledge of airline bookings an asset
– Well rounded meeting and event experience with mature knowledge of the
Incentive, Meetings & Tourism Industry
– Well-developed interpersonal skills, both written and oral
– Excellent knowledge of FileMaker Pro, Word and Excel
– Excellent knowledge of Macintosh Computer knowledge and systems
– Problem solving and attention to detail
– Ability to multi-task and work on a number of projects at once
– Working knowledge of French preferred
– Travel will be required for this position to deliver various
logistics, supervise staff and manage suppliers
– Overtime will be required from time to time on weeknights and weekends
due to the nature and work curve of events.
– Flexibility is required in this position to assume tasks as they arise
in any area of the organization. The nature of events is such that plans
and demands can change rapidly. In order to respond to these changes, it
is incumbent on operations staff to expect to be redeployed quickly and
assigned tasks on an ad hoc basis to ensure the success of every program
PRIME delivers.

– CMP and/or CMM preferred
– University degree preferred

Contact Karen Massicotte, BA, CMP, CMM via or fax 604-649-4486

29. Manager, Ballpark Sales; San Diego Padres; San Diego, CA

Position Description
– Develop sales related programs and tools focused on efficient
maximization of organizations resources in generating sales revenues and
use of venues within PETCO Park for non-baseball rental.
– Actively sell available space at PETCO Park for non-baseball events.
– Responsible for providing timely and regular detail analysis of
various market conditions, sales options, pricing structures, and
various programs and conditions that may evolve from time to time.
– Responsible for development of sales plans.
– Responsibilities may include general planning, staff training,
assigning and directing of work related activities; addressing
complaints and resolving problems.
– Research, analyze, monitor and provide timely and regular budgetary
and sales related financial reports as directed for Department Director
and EVP/General Manager of PETCO Park.
– Develop pricing strategy programs and recommendations for categories
of non-baseball events.
– Develop and implement market and client satisfaction surveys to
provide accurate and timely feedback on programs and operational needs.

– Coordinate implementation of contracted events as directed.
– Actively interact in a collaborative manner with the Convention and
Visitor Bureau, Hotel and Restaurant Associations, local community
groups, Convention Center and other relevant resources and associations
as may be directed.
– Actively network within the market to develop a broad base of
promotional partners on which to call. Participate
with community, industry-related associations, committees, task forces
and local service organizations to increase awareness of PETCO Park.
– Prepare and deliver oral presentations to organizations, governmental
bodies, managers, prospective clients, and others.
– Develop and maintain relationships and contact with clients during
events and post events.
– Work irregular hours including nights, weekends and holidays, as
necessary. Occasional travel to seminars and industry meetings may also
be required.
– Other duties as assigned by the Director of Ballpark Sales &

Required Qualification
– A minimum of Bachelor's degree or educational equivalent preferably
with a major in Business Administration, Marketing or similar field with
a minimum of 5 years experience in direct sales and a minimum of 3 years
experience in designated meeting planning sales or areas of conventions,
hotels, trade shows, conferences or meeting space.
– Excellent writing, grammar, and punctuation skills.
– Strong public speaking skills.
– Advanced computer skills, including knowledge of Microsoft Windows
software applications such as Word, Outlook, Excel and PowerPoint.
– Available to work irregular hours including nights, weekends and
holidays with occasional travel to seminars and industry meetings.
– Ability to walk and/or run, travel up and down the stands and to
different areas of the ballpark and lift/carry up to 40 lbs.
– Extremely professional image and demeanor
– Consistent, punctual and regular attendance.
– Strong ability to work well with co-workers, supervisors and members
of the community in a team environment.

To apply, please e-mail your cover letter and resume to
by December 20, 2006

30. Event Planner; MicroStrategy; McLean, VA

The Event Planner will work on a project basis to help coordinate and
manage tradeshows and seminars as well as assist with annual user
conferences, quarterly symposiums, and quarterly field events.
Responsibilities include managing and overseeing tradeshow logistics,
on-site tradeshow marketing activities and tradeshow lead follow up and
reporting. In addition, Event Planner will work on a project basis and
assist with the annual user conference, quarterly symposiums and
quarterly field events. Responsibilities will include event logistics
including food & beverage, room blocks, technical provisioning, vendor
coordination and management, pre-event logistics/operational details and
on-site event management. Assist department in meeting business
objectives for lead generation from conferences, events, seminars and
trade shows. Proven ability to manage projects independently, drive
projects to completion and produce events under budget. Ideal candidate
will possess a minimum of 3-5 years dedicated meeting planning
experience including budget creation, estimating attendance, negotiating
contracts and internal/external event marketing. Must have thorough
knowledge of Microsoft Office products, including advanced skills in
Excel and Access as well as a great aptitude for organization, planning
and follow through.

Work Conditions:
Travel: This job does require some travel.

Physical Demands: This job requires no extraordinary physical demands.
Examples: standing, walking, lifting/moving objects > 25 pounds, vision
req., noise level, etc. The physical demands described here are
representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the
essential functions.

Assist in coordinating and managing:
Annual User Conference
Quarterly Symposium
Quarterly Field Events

Job Requirements:
– Bachelor's Degree
– Detail oriented
– Organized
– Self-starter
– Very creative
– Proactive attitude
– Sense of humor
– Ability to work to deadlines while handling multiple projects
– Strong analytical & problem solving skills
– Knowledge of Microsoft Office
– Ability to travel internationally & domestically; approximately 25% –
40% travel

Additional Desirable Qualities:
– Out-going & personable
– Team Player
– CMP Credentials
– Corporate event planning experience preferred

Bachelor's Degree
CMP Preferred

If you are interested in this position please submit your resume via
email to Please make sure that the Job
Title is included in the Subject line of your email.

31. Sponsorship Director; MAC Meetings and Events; St. Louis, MO

The Sponsorship Director is responsible for developing, securing and
managing all sponsorship programs for MAC Meetings and Events and all of
its related departments and subsidiaries. Responsibilities include
acquiring, managing and appropriating funds through corporate
sponsorship, grants and fund-raisers. Also, growing the Sponsorship
Department and working in conjunction with the various departments
inside of MAC Meetings and Events is essential.

The Sponsorship Director will work directly with all the department
directors and staff in developing sponsorship relationships for all
programs (inclusive of meetings, events and products) involving MAC
Meetings and Events

Generate revenue through, but not limited to, sale of sponsorships,
program book advertising, exhibit fees and events

Develop strong relationships with existing and prospective sponsors and
exhibit excellent customer service skills

Cultivate and maintain a portfolio of prospective sponsors and build
long-term relationships with partners in order to establish residual

Ensure all Sponsorship Department duties are executed pre-program,
on-site and post-program

Complete post-program reporting and follow-up procedures with sponsors
and other related customers

Provide any post-program analysis and statistical reports of the events
and sponsorships that may identify new challenges and trends

Create and update sponsorship opportunities and benefits of sponsorship

Maintain and enhance sponsorship databases

Oversee development, production and delivery of sponsorship material for
all sponsored events and activities, including but not specific to,
proof-reading all materials and ensuring that the sponsor has proofed
and approved all related materials

Oversee and implement benefits structure to insure that all sponsors
receive appropriate benefits as per agreements including, but not
exclusively, corporate visibility, brand awareness, marketing tie-ins
and tickets and passes to events

Coordinate with all MAC Meetings and Events internal and external
departments to increase sponsorship and analyze return on investment for
each program

Required Qualification
Proven portfolio of displaying development and implementation of
successful sales strategy in sponsorship acquisition

Excellent communication skills resulting in high-impact relationships
with corporations, government agencies, philanthropic individuals and
other possible sponsor partners

Attention to detail and a keen ability incorporate multiple activities
in order to streamline programs in a seamless comfortable fashion

Team Player, self-motivated, well-organized individual that is willing
to work towards the company goals

Ability and desire to travel and work a modified or extended schedule
based on program planning and execution

Knowledgeable with the following software programs: Microsoft Word,
Excel, Outlook PowerPoint and Publisher

Constant research of industry related publications generated through the
internet and print media

BA in Marketing or business related field, with at least 4-6 years
experience in sales, with at least 2 years in sponsorship sales

Forward all resumes and cover letters to:

32. National Sales Account Executive; Swank Audio Visuals; Orlando, FL

Swank Audio Visuals is a fast-growing company that provides professional
A/V equipment rental, set-up and customer support services for
memorable, high-quality event productions. And we're actively expanding
our Event Services Division with aggressive National Account Executives
who have what it takes to amplify our efforts and their careers.

National Account Executive
Orlando Area

As part of our top-performing sales team, you'll target corporations,
associations, production and management companies, and other
organizations in need of flawless, customer-focused technical support in
the corporate entertainment industry. You'll work your existing contacts
and hunt down new business, developing and driving that pipeline of

You've proven you know what it takes to be successful in sales ' smart
strategies, a good network, the right solution, and a knack for
upselling the bells and whistles. But that's just the beginning of what
you'll need in your success arsenal, because we're looking for real top
guns with:

– a successful track record in B2B cold calling and lead generation
– a natural talent for relationship building
– the innate ability to cultivate business, negotiate the sale, and
close the deal
– a passion for flawless technical audio/visual productions
– previous corporate entertainment industry sales experience (a strong
– minimum of 5 years of sales experience and a college degree

You can make big things happen at Swank! Where our work is challenging,
our reputation is strong, and our people are some of the best in the
business! Attractive benefits and earning potential provided. Some
travel expected.

For immediate consideration please submit your resume For more information visit our website

33. Meeting Planner III; Raymond James Financial; St. Petersburg, FL

Under limited supervision, uses knowledge and skills obtained through
education, experience, specialized training and/or certification to
plan, execute and manage high profile corporate events such as board
meetings and national conventions and incentive travel programs for top
producers. Leads defined work or projects of moderate scope and
complexity and serves as a technical advisor to others. Guidance is
provided to perform varied work that is difficult in nature, requiring
evaluation, originality and ingenuity to make moderately complex
decisions. Resolves or recommends solutions to complex problems.
Extensive contact with internal customers and vendors is required to
identify, research and resolve problems and coordinate work efforts.

– Leads the work of others and provides training in meeting planning
procedures and logistics.
– Coaches and mentors other meeting planners.
– Researches, plans and executes internal and external meeting logistics
for significant corporate events, including requests for proposal
(RFPs), site recommendations, contract negotiation, logistics and budget
– Oversees relationships with hotels and other meeting space providers.
– Ensures that hotel information, expenditures and other post meeting
information is maintained in the meeting planning database.
– Approves and/or prepares Requests for Proposal.
– Collaborates with internal customers on meeting logistics, including
food and beverage, audio/visual requests and other special needs and
communicates with the meeting facility.
– Organizes small group functions for large events, including off-site
activities, transportation and entertainment.
– Ensures that group requirements, and attendee lists are provided to
travel coordinators.
– Provides on-site coordination of events, including coordinating hotel
staff and program logistics.
– Ensures that meeting planning services are continued when meeting
planners are coordinating events at an off-site location
– Ensures that reservation cut-off dates and deposits are tracked and
managed to avoid financial penalties.
– Creates and manages individual event and program budgets and provides
financial and production reports of meeting and event expenditures.
– Reviews and/or negotiates and administers contracts with hotels,
airlines, caterers, activity facilitators and other suppliers.
– Maintains currency in meeting planning methodologies.
– Performs other duties and responsibilities as assigned

Required Qualification
– Certified Meeting Professional or ability to obtain certification
within 1 year.

Knowledge of:
– Advanced concepts, principles and practices of meeting and event

Skill in:
– Researching, planning and executing internal and external meeting
logistics for high profile corporate events.
– Establishing and maintaining relationships with hotels and other
meeting space providers.
– Preparing Requests for Proposal.
– Gathering and communicating customer requirements.
– Organizing small group activities for conventions and other large
– Providing on-site coordination of large events
– Tracking and managing reservation cut-off dates and deposits.
– Preparing and delivering written and oral presentations.
– Arranging incentive travel programs.
– Creating and managing event and program budgets and preparing
financial and production reports.
– Negotiating and administering contracts.

Ability to:
– Coach, mentor and lead the work of others and provide training in
meeting planning methodologies.
– Partner with other functional areas to accomplish objectives.
– Attend to detail while maintaining a big picture orientation.
– Prioritize and manage multiple projects in a fast-paced, dynamically
changing environment.
– Communicate effectively, both orally and in writing.
– Work independently as well as collaboratively within a team

– Bachelor's Degree (B.A.) in a related discipline and a minimum of five
(5) years of progressively responsible experience in corporate meeting

Please apply online at Meeting
Planner III – posting #5095.

34. Public Relations & Events Manager; Andrew Freeman & Co.; San
Francisco, CA

35. Director, Total Accounts; Carlson; New York, NY

36. Communications Manager; Best Western International, Inc.; Phoenix,

37. Operations Manager; Outstanding Productions; Dallas, TX

Primary Duties and Responsibilities:

. Assume full responsibility for managing the logistical aspects of
travel program ground services, including arrivals and departures to and from
DFW and Love Field, tours, dine-arounds, VIP assistance, special events and
. Consult with and maintain a professional rapport with sales managers
and accompany sales managers on client site inspections when appropriate.
. Select and secure appropriate vendors and suppliers to match client
and contract requirements. Control costs and strive to maintain and improve
profit margins.
. Coordinate with all related vendors, suppliers and venues prior to
program start to ensure effective and smooth communication and operations.
. Prepare and deliver detailed written instructions to field staff on
program assignments, client requirements and operational logistics.
Schedule staff as required for each assigned program and assume
responsibility for field staff throughout the program.
. Submit timely requests for onsite checks and program advances that are
required to operate a program. Subsequently, reconcile program advances
efficiently and in a timely manner for submission to the accounting
. Attend and conduct pre-convention meetings, as needed, between the
hotel, client and sales team.
. Communicate irregular client requests and report operational
difficulties to the Director of Operations.
. Constantly seek opportunities for onsite up selling, obtaining
appropriate client approvals for changes and identifying future sales opportunities.
. Maintain constant communication, presence and availability to client
throughout program operations.
. Review and approve operational expenses for the program, including
field staff time cards and vendor invoices.
. Prepare final client invoice and final billing summaries within an
appropriate amount of time as determined by the Director of Operations.
. Be aware of Outstanding Productions policies and procedures.
. Embrace the Outstanding Productions philosophy and incorporate it into
the day-to-day operations of the office and client programs.
. Perform any and all other duties deemed appropriate by the Director of

Operations to promote the successful production of client programs and
the development and growth of Outstanding Productions.

Preferred Experience and Education

. Bachelor's degree; Preferably Hospitality related
. Computer literate in Word and Excel
. Excellent communication and organizational skills
. Ability to work evenings and weekends (Very important)
. Previous DMC or Transportation experience

Contact: Stacie Tillery
Phone: 214.350.6282

38. Conference Coordinator; NGA center for Best Practices; Washington,

The NGA Center for Best Practices seeks an experienced professional to
provide complete meeting management activities to include development,
planning, implementation and follow-up. Bachelor's degree required plus
exp in all aspects of meeting coordinator. Exp with FAR is helpful, CMP
preferred. Salary range is low forties to low sixties. For more info and
how to apply, go

39. Intern – Meeting and Event Coordination; American Red Cross; Falls
Church, VA

40. Intern – Special Events Management; American Red Cross; Washington,

Today's theme song:     “You're a Mean One, Mr. Grinch”; Thurle
Ravenscroft; “Dr. Seuss' How the Grinch Stole Christmas! & Horton Hears
a Who! (Original TV Soundtracks)”

Past and present issues can be read at Issues from November 27 onward
will be posted at

To contribute your job opportunities or questions/issues for comments by
the network, send an e-mail to

Share the love! Invite your friends and colleagues to join the network
by sending a blank e-mail to

If you want to change your e-mail address or not receive the network
e-mails any more, send a blank e-mail to

This network is brought to you by:
Sonja Johnson

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.