Hospitality and Event Planning Network (HEPN)
15 October 2007
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Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.
Here's how to participate: Send any issue or job opportunity to
sonjahepn@comcast.net and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information. We also like to hear if you got a
job as a result of this network!
Some of the older HEPN editions are now listed at:
http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.
Issues from November 27 onward are also posted at
http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this
list.
This week's edition includes:
*** The Short Self-Pitch (SSP)
*** Upcoming Conferences
1. Meeting/Event Planner; Delta Sigma Theta Sorority, Inc.; Washington,
DC
2. Director, Meetings & Conventions; ACEC; Washington, DC
3. Director of Knowledge Management; Meeting Professionals
International; Dallas, TX
4. SENIOR CONFERENCE PROGRAM ADVISOR; National Rural Electric
Cooperative Association; Arlington, VA
5. Sales Manager; Swank Audio Visuals; Kansas City, MO
6. Audio Visual Sales Manager; Swank Audio Visuals; San Diego, CA
7. Admin Assistant; Event Design Group; Boulder County, CO
8. Vice President of Operations; Meeting Dynamics & Dynamic Productions,
Inc.; Ft. Lauderdale, FL
9. Senior Program Manager/Planner; Andavo Meetings & Incentives;
Greenwood Village (Denver area), CO
10. Strategic Account Manager; Experient; Arlington, VA
11. Program Coordinator; Total Event Resources; Schaumburg, IL
12. Membership and Events Coordinator; National Association of Regional
Councils; Washington, DC
13. Manager of Technical Programs; Optical Society of America;
Washington, DC
14. Program Editor; Optical Society of America; Washington, DC
15. Director, Events; Society of Industrial and Office REALTORS;
Washington, DC
16. Meetings Manager; National Healthcare Association – Philadelphia;
Wayne, PA
17. Education Manager; National Healthcare Association – Philadelphia;
Wayne, PA
18. Meeting Planning Specialist-NCHEC; NeighborWorks America;
Washington, DC
19. Meeting Assistant – Part-Time; National Academies; Washington, DC
20. Junior Meeting Planner; Walton-Thomas International; Silver Spring,
MD
21. Specialist, Sales; Choice Hotels International; Silver Spring, MD
22. Manager, Meetings & Events; Minding Your Business, Inc.; Chicago, IL
23. Meeting Planner – P1193; American Bar Association; Chicago, IL
24. Senior Associate, Event and Meeting Services; KPMG LLp; Washington,
DC
25. Small Meetings Specialist; StarCite, Inc.; Glendale, CA
26. National Sales Manager; Georgia World Congress Center; Atlanta, GA
27. Travel and Events Coordinator; D. E. Shaw & Co., L.P.; New York, NY
28. Director of Sales; BostonCoach Corporation; Culver City, CA
29. Tourism Sales Manager; On Location Tours; New York, NY
30. Exhibits/Sponsorship Sales & Marketing; American Telemedicine
Association; Washington, DC
33. Manager, Member Programs & Services; AREMA; Lanham, MD
34. Director of Meetings & Education; Physician Insurers Association of
America; Rockville, MD
35. Sr. Corporate Sales Manager; Hilton Hartford; Hartford, CT
36. Meeting Planner; Council of Chief State School Officers (CCSSO);
Washington, DC
37. Meetings Coordinator; American Society of Neuroradiology (ASNR); Oak
Brook, IL
38. Director, Meeting Services; American Physical Therapy Association;
Alexandria, VA
39. Meetings & Tradeshow Planner; Cvent, Inc.; McLean, VA
40. Director of Convention Services; Salt Lake City CVB; Salt Lake City,
UT
41. Customer Service/Design Representatives; Chair Covers & Linens;
Madison Heights, MI
42. Executive Assistant; National Institute for Certification in
Engineering Technologies (NICET); Alexandria, VA
43. Meeting & Events Senior Coordinator; SmithBucklin Corporation;
Washington, DC
44. Meeting & Events Manager; SmithBucklin Corporation; Washington, DC
45. Meeting & Events Associate; SmithBucklin Corporation; Washington, DC
46. Tradeshow Sales Coordinator; SmithBucklin Corporation; Washington,
DC
47. Convention & Tradeshow Intern; SmithBucklin Corporation; Washington,
DC
48. Convention & Tradeshow Senior Associate; SmithBucklin Corporation;
Washington, DC
49. Sponsorship Manager; American Society of Interior Designers;
Washington, DC
50. Coordinator; Confidential; Chicago, IL
51. Senior Manager, Medical Meetings; Cystic Fibrosis Foundation;
Bethesda, MD
52. Exhibits Coordinator; Infusion Nurses Society; Norwood, MA
53. Meetings Coordinator; Infusion Nurses Society; Norwood, MA
54. Meetings Manager; Kellen Company; Atlanta, GA
************* The Short Self-Pitch (SSP) *********************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
************* Upcoming Conferences *************
The Hydrogen Education Foundation's Hydrogen Design Contest challenges
teams of university-level students from around the world to develop and
design hydrogen applications for real-world use. This year's theme is
“Hydrogen Applications for Airports,” which challenges students to
imagine using a budget of $3 million USD to address the critical issues
of air and water quality, noise pollution, energy efficiency, and safety
and security using hydrogen technologies at the Columbia Metropolitan
Airport in Columbia, South Carolina. Although the design should aim to
address the challenges at the Columbia Airport, a great design will have
key elements that are applicable to other airports around the world. The
hydrogen technologies and systems selected for a project plan must be
commercially available and possible to implement for practical,
real-world use by 2009. Teams must submit a contest abstract by Oct.
26th, 2007 and official entries are due Dec. 7; Visit the contest
website at www.HydrogenContest.org to find out more and register your
team today!
*********************
Do you know of an upcoming conference that the HEPN readers should be
aware of? Send the details to sonjahepn@comcast.net for inclusion in the
next newsletter!
****************
1. Meeting/Event Planner; Delta Sigma Theta Sorority, Inc.; Washington,
DC
The Meeting/Event Planner is responsible for planning a variety of
events for Delta Sigma Theta Sorority, Inc. that includes the following:
committee meetings, leadership retreats, symposiums, training meetings,
Regional Conferences, and National Conventions. The Meeting/Event
Planner assists in pre-event/meeting logistics, including food and
beverage, AV/production, decorating, room lists, and design and
management of online housing.
ESSENTIAL FUNCTIONS:
Schedules appropriate facilities for the overall physical operations of
certain assigned meetings, conferences, symposiums and conventions.
Researches site venues for conferences and conventions.
Assists with site selection.
Assists with negotiating contracts.
Recommends budgets for events.
Reviews and reconciles invoices of all vendor contracts.
Assists and supports all program elements, including room blocks,
meeting space, meeting specifications, food and beverage, AV planning,
transportation, budget, management, supplier contract execution, cost
savings negotiation, and final program reconciliation.
Assists and supports implementation of meetings on-site, as required.
Reviews banquet event orders and hotel resume, room lists and arrival-
departure manifests with appropriate hotel staff to ensure accuracy.
Maintains good working relationships with hotel sales, banquet, and
service personnel.
Collaborates with teams in the development and delivery of meetings and
conferences.
Understands and adheres to all company policies and procedures.
KNOWLEDGE, SKILLS, AND ABILITIES
Understanding of hospitality industry — how it operates, how it is
organized, and how to manage through the system efficiently and
effectively.
Event planning experience that specifically includes contract
negotiation and budget preparation.
Strong organizational and time management skills.
Excellent interpersonal and customer service skills.
Excellent oral and written communication skills.
Ability to work independently, including being able to effectively
prioritize, multi-task, meet multiple tight deadlines, and perform well
under pressure.
Detailed oriented with excellent follow through skills.
Excellent knowledge of hotels and venues in major convention markets.
Strong team player.
Proficient with MS Office 2000, MS Word and MS Excel.
WORK CONDITIONS
Work is performed in an office environment and within the environment of
convention centers and hotels in various cities.
Required to travel to site locations of National Conventions and
Regional Conferences.
Work outside of normal working hours may be required.
Required to perform additional duties requested by the Executive
Director.
Phone: 202 986-2400
hrmanager@deltasigmatheta.org
2. Director, Meetings & Conventions; ACEC; Washington, DC
ACEC's Director of Meetings and Conventions reports to the President and
serves on the senior management team. S/he directs and executes the
logistical operations of all ACEC meetings, including 2 annual national
conferences (approx. 1,000 each), a black tie gala awards dinner
(500-600), and dozens of smaller seminars and committee meetings
including governance meetings. S/he develops and manages budgets,
negotiates contracts, supervises staff, handles all conference
preparations and manages all onsite operations.
10+ years experience in association meeting planning industry, at least
5 of which have been at the director level managing functions similar to
those described above. Must have established professional relationships
with the key players in the meetings industry supplier community,
particularly those representing 4- and 5-star hotels and resorts. Must
have proven measurable success in directing the logistical management of
meetings with 1,000+ attendees, concurrent functions, exhibits, meal
functions, tours, etc. Extensive experience negotiating and managing
hotel contracts. Professional demeanor and high comfort level in working
with top level, demanding executives and internal customers. Outstanding
communication skills (verbal and written) and ability to work under
pressure and multi-task.
A bachelor's degree and attainment of the Certified Meetings
Professional designation strongly preferred.
No calls. All candidates submit resume, cover letter and salary
requirements to Mary Ann Emely, CAE, Vice President, Operations.
memely@acec.org
http://www.acec.org
3. Director of Knowledge Management; Meeting Professionals
International; Dallas, TX
Meeting Professionals International is currently conducting a
nation-wide search for a Director of Knowledge Management to join the
existing MPI team. MPI will assist with relocation costs.
The successful candidate will be an innovative individual with a drive
to establish new and creative content for all of MPI's educational
offerings such as conferences and other global meetings. The Director
will build a cohesive department team with strong internal relationships
with MPI staff and will be able to lead a team of managers to ensure
MPI's educational programs are outstanding and meet or exceed the needs
of the members. This individual will be instrumental in maintaining
excellent relationships with cross-functional departments in order to
successfully market and execute MPI's educational events. It is vital
that the candidate have a proven record of success in driving education
content and evaluating programs within the framework of a volunteer
association or organization. This position requires someone who can
effectively engage with and motivate diverse audiences, including
volunteers, speakers, board members and other key constituents. The
ability to create and manage budgets is also critical.
Required Education and Experience:
1. Bachelor's degree in a related field
2. Five to seven years of experience developing and managing association
education content
3. Three to five years of supervisory experience managing a team
4. Computer proficiency in Office suite as well as the proficiency to
quickly learn other software platforms
Preferred Education and Experience:
1. Master's degree in a related field
2. Experience in curriculum and instructional design and certification
programs
3. Excellent communication skills
4. Proven team leader
MPI offers a comprehensive compensation package, competitive benefits
and a fun work environment.
Interested candidates can apply below or can send their resume and cover
letter to employment@mpiweb.org. Please include your salary
requirements. Resumes with salary requirements will receive first
priority. No phone calls please. Should an interview be deemed
appropriate, we will contact applicants via phone or email.
4. SENIOR CONFERENCE PROGRAM ADVISOR; National Rural Electric
Cooperative Association; Arlington, VA
Position Description
Lead teams of inter-departmental and outside subject matter experts in
the development, delivery, and execution of professional conferences and
seminars to provide attendees a forum for learning, networking, and
exposure to new ideas, and perspectives that will help them enhance
their effectiveness as electric cooperative directors, CEOs and
employees.
Responsibilities
– Program management of several conferences and seminars from inception
to delivery, including Budget Management, Content Development, Marketing
and Logistics Oversight.
– Champions the best interests of member systems by demonstrating
knowledge of electric cooperative utility trends and issues.
– Create conference program content and schedules by leveraging input
from external and internal stakeholders and subject matter experts —
Energy Policy, Government Relations, IF&S, Touchstone Energy, and CRN ¿
and external stakeholders (electric cooperative directors, managers and
staff).
– Responsible for managing cross-functional advisory groups and planning
committees comprised of electric cooperative, cooperative network
partners and NRECA staff subject matter experts for purposes of
identifying core topics and interests, accompanied by learning
objectives and desired outcomes.
– Identification and implementation of different delivery mechanisms and
formats (in-person, web-based, on-line learning) that most effectively
communicate conference content.
– Identifying, scheduling and negotiating with speakers, trainers and
consultants to deliver conference program material.
– Networking with member cooperative employees and network partners to
stay on top of trends, challenges, opportunities and issues specific to
different tactical and functional areas, clarifies needs and
expectations and provides updates on conference program offerings.
– Assists support staff in ongoing monitoring and completion of
logistics and administrative tasks associated with timely delivery of
Conference programs. Activities include setting up Continuing Education
Credit programs for designated events, setting up event speaker
management system, coordinating production of signage, exhibits and
other collateral material. Initiates corrective action if needed.
– 25% Travel Required
Required Qualification
– Minimum five (5) years experience developing and executing
conferences, seminars and workshops all shapes, all sizes, all
dimensions.
– Demonstrated experience in all aspects of conference and seminar
management, content development, planning and production (budgeting,
session planning, speaker acquisition, promotion/marketing, meeting
logistics).
– Excellent oral and written communication skills.
– Associations, non-profit experience a plus.
Education
– Bachelors degree in education, communications, marketing, business or
related area.
Interested and qualified candidates should apply on-line at:
www.touchstoneenergy.com.
Visit our website at www.nreca.coop.
Chris.Rott@NRECA.COOP
No phone calls please.
5. Sales Manager; Swank Audio Visuals; Kansas City, MO
Swank Audio Visuals serves and supports the meeting and event industry.
Our in-house operation partners with many prominent hotels in over 45
major cities and 24 states across the United States. Swank maintains
fully equipped, staffed offices in hotel properties to provide audio
visual professional presentation equipment to exceed the needs of the
hotel and its clients. Every year, we continue to add new hotels to our
operations.
Swank Audio Visuals' Event Services is based in St. Louis, Missouri and
in Phoenix, Arizona, and brings audio visual staff and equipment to our
larger, non-hotel customers for major event destinations, such as
conventions or national sales meetings. We work with clients from
planning to execution to ensure a perfect meeting.
Swank Audio Visuals is one of the largest, most well-established audio
visual rental suppliers in the country. With our continued, steady
growth and innovative customer support, Swank has built a national
reputation for quality equipment and exceptional service that far
exceeds that of any other supplier.
Swank is currently seeking a Sales Manager. The responsibilities of this
position include all selling activity to clients of a specific hotel as
it relates to their audio visual event. This includes participation in
on-site visits by prospective clients, solicitation of new business and
ensuring that our customers receive the proper service and equipment
needed to accomplish their objectives.
Candidates with sales experience in a hospitality environment such as
Sales, Catering, Convention Services and Food and Beverage, as well as,
candidates affiliated with hotel associations are encouraged to apply.
Experience with or knowledge of a/v equipment is helpful.
Members of our team are offered competitive salary, comprehensive
benefits package and opportunities for professional growth.
– Major Medical and Dental
– Short and Long Term Disability Coverage
– 401k Company Contribution Plan
– Vacation and Holidays
– Training and Professional Development
– Flexible Personal Time
– and much more
EOE
Two options:
*Apply on our website – www.swankav.com – (Careers/Search & Apply/click
Midwest portion of the map/select position/Apply)
*Forward resume to jbeninato@swankav.com
6. Audio Visual Sales Manager; Swank Audio Visuals; San Diego, CA
SWANK AUDIO VISUALS is the top provider of professional in-house
audiovisual service and support to leading business clientele across the
country. Our audiovisual offices are located in luxury hotels, resorts
and conference centers providing state of the art lighting, audio, video
and meeting equipment for our business clients. Swank offers the latest
equipment along with seasoned technical knowledge and stands on a
70-year record of success and growth. We seek individuals committed to
the audiovisual industry who are willing to exceed the expectations of
every client and hotel guest.
Due to growth opportunities, we are currently seeking Audio Visual Sales
Manager in San Diego. Our Audio Visual professionals are responsible for
delivering the highest level of customer service and audiovisual
presentation equipment to our business clientele within a hotel setting.
The responsibilities of this position include all selling activity to
clients of a specific hotel as it relates to their audio visual event.
This includes participation in on-site visits by prospective clients,
solicitation of new business and ensuring that our customers receive the
proper service and equipment needed to accomplish their objectives.
***NO COLD CALLS!***
Ideal candidates will have at least 1+ year experience in an hotel audio
visual sales position including Assistant Director, Director, Sales
Coordinator or Sales Manager. Candidate must be familiar with all
aspects of audio, video and lighting equipment. Candidates with sales
experience in a hospitality environment such as Sales, Catering,
Convention Services and Food and Beverage, as well as, candidates
affiliated with hotel associations are encouraged to apply.
Members of our team are offered competitive salary, opportunities for
professional growth and a comprehensive benefits package listed below.
– Major Medical and Dental
– Short and Long Term Disability Coverage
– 401k Company Contribution Plan
– Vacation and Holidays
– Training and Professional Development
– Flexible Personal Time
– and much more
For immediate consideration please visit our website at WWW.SWANKAV.COM
and apply on-line through our “Careers” page. Select position “Audio
Visual Sales Manager- San Diego'. EOE
7. Admin Assistant; Event Design Group; Boulder County, CO
Event Design Group is looking for an Administrative Assistant to support
two in a small office environment. Cheerful, professional and flexible
are required traits. Excellent computer and phone skills required.
Responsibilities
Office management & coordination. Program research and proposal writing.
CAD drawings and Graphics. On-line registration form-writing. Filing and
data management. Errand running. Whatever needs to get done.
Required Qualification
Experience in hospitality or related industry. Proficient in Excel,
Word, Adobe Photoshop, Turbo CAD and Internet.
Education High School Diploma Required. Bachelor Degree preferred.
Please no phone calls. E-mail resume to lindsay@eventdesignusa.com
8. Vice President of Operations; Meeting Dynamics & Dynamic Productions,
Inc.; Ft. Lauderdale, FL
Responsibilities
Oversee and manage all Program Managers. Hire and terminate Program
Managers. Liaison between Sales and Operations. Proof proposals and
pricing. Assist President with daily operations of program management.
Recruit and qualify national vendors. Train Program Managers in
transportation, decor, dine-arounds, tours and off-site venue policies
and procedures. Update company Policy & Procedure Manuals. Manage
business calendar.
Required Qualification
3 Years of Director of Operations experience in the Destination
Management Industry.
E-mail: kblount@meetingdynamics.net
9. Senior Program Manager/Planner; Andavo Meetings & Incentives;
Greenwood Village (Denver area), CO
Experienced meeting planner responsible for the coordination of all
facets of group land movements for a top meeting and incentive client.
The responsibilities include pre-sale proposal writing (RFP's),
post-sale negotiation of hotel, DMC and entertainment vendors, on-site
program operations and compilation/reconciliation of final bill.
Responsible for coordinating with various operations for off site
meetings primarily in North America, including selecting and scheduling
venues, vendor negotiations, maintaining and reconciling client budgets,
database and online registration management, collateral preparation
(name badges, agendas, signage, etc.) and building/maintaining client
and vendor relationships. May be involved with high-level contacts,
which necessitates the use of diplomacy, discretion and independent
judgment.
Responsibilities
– Compilation of proposals (RFP process)
– Determines appropriate location sites, hotels, activities to client
specification, obtain best pricing available from hotels, DMCs etc, and
prepare financial analysis and preliminary costing sheet. Work with the
creative resources regarding program costing and presentation materials.
Write verbiage for proposal and marketing materials.
– Prepares reports for tracking and flow of information and support
functions by which meetings are planned and implemented (prepare/oversee
contracts, compile timelines, contact sheet, program binder,
registration forms, selection of food and beverage menus, coordination
with vendors in both written and verbal form, attendee agendas, task
lists, etc). Assists clients in meeting planning and program development
by providing and maintaining such documentation.
– Coordinates with external support services for all meeting activities
including F&B/catering, BEO's, limousine and ground transportation
services, awards/gifts, signage, AV consultants and installers,
entertainment/speakers and security.
– Works in tandem with internal group air department managing arrival
and departure manifests, maximizing savings via group air contracts and
works within a clients travel policy.
– Schedules and processes online registrations for the meeting attendees
including resolving daily conflicts and questions and coordinating
alternative resources for meetings, and off venue activities with the
clients.
– Monitors, and tracks meetings operations budget and expenditures from
beginning to end. Coordination of final billing – review hotel, DMC,
cruise, vendor bills, organize in chronological order, audit,
rectify/obtain solution for contracted costs vs. billed items, calculate
final bill in comparison to account status, submit to Accounting for
approval and compile final bill copies for client. Works with various
vendors and AMI's internal financial system
Knowledge, Skills and Abilities Required:
– Knowledge of travel geography and destinations worldwide
– Ability to write creative proposals
– Preparation of spreadsheets and presentation using EXCEL and
PowerPoint
– Preparation of written memos and correspondence using Microsoft Word
– Skilled in organization, negotiation, problem solving
– Excellent communication skills, phone skills and highly customer
service orientated
– Ability to meet tight deadlines, work well under pressure, work with
difficult clients and work well with others
– Ability to be detailed oriented, accurate and accountable
– MPI Certification and/or CMP desired
– Minimum 5 years previous experience as lead planner
– Professional demeanor
Education
– Bachelor's degree preferred
To submit your resume and salary requirements for consideration, please
forward to bhenderson@andavotravel.com
Company Culture: At Andavo Meetings and Incentives (AMI), we want our
clients to be our business partners. Long-term relationships based on a
foundation of communication, trust and mutual respect is what makes us
successful. Our goal is to provide clients with the knowledge needed to
create an effective meetings management process that saves their company
time, money and effort. We offer a dynamic environment that brings out
the best in our employees. For more information about us, please visit
the AMI section of our website at
http://www.andavotravel.com/meetings/index.html.
10. Strategic Account Manager; Experient; Arlington, VA
Experient is currently seeking a Strategic Account Manager at our
Arlington, VA Office. Our Strategic Account Managers partner with our
clients to produce the highest quality meetings for some of the
country's most prestigious corporations and associations. The duties
include: providing leadership and account management to all of their
accounts, maximizing revenue opportunities for Experient, and consulting
with clients to maximize meeting objectives. Minimum of 5 years of hotel
industry sales experience, however, consideration will be given for CVB,
association, meeting planning or other industry-related work experience.
Proven track record of soliciting and prospecting for new accounts and
for establishing and maintaining client and supplier relationships.
Effective negotiation and customer service skills are a must. This
position requires the ability to travel 30% of the time.
To apply for this and other positions at Experient, please visit
http://www.experient-inc.com/careers.html. EOE
11. Program Coordinator; Total Event Resources; Schaumburg, IL
Total Event Resources, an award winning corporate communications and
event production firm located in Chicago's Northwest Suburbs is seeking
a Program Coordinator. This person will assist Program Managers in all
facets of event planning and production, including researching of venues
and vendors for a variety of corporate meetings and events, preparation
of contracts and other essential administrative responsibilities and
on-site assistance when needed. Ideal candidates will have worked in a
similar role for an event planning firm or related industry for 1 – 3
years.
Essential skills include strong written and verbal communication skills,
self-starter, a proactive approach to position responsibilities and to
customer service, proficiency in Microsoft Office. Ability to take
initiative, work in a fast paced environment and a highly positive
attitude is required.
Contact: Laura
hr4te@sbcglobal.net
12. Membership and Events Coordinator; National Association of Regional
Councils; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2695372&keywords=&ref=1
13. Manager of Technical Programs; Optical Society of America;
Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2694893&keywords=&ref=1
14. Program Editor; Optical Society of America; Washington, DC
Scientific Association is seeking an individual to work as a project
manager/editor for scientific meeting publications. The full-time
position requires strong communication, organization, computer and
editing skills to complete abstract processing, member-committee
communications and publications for several meetings. Bachelor's degree
required. 3-5 years related professional experience desired. Position
requires some overtime. Generous benefits–great location. Please send
resume and salary requirements to resumes@osa.org.
15. Director, Events; Society of Industrial and Office REALTORS;
Washington, DC
Seek an individual to direct the creation, development and execution of
SIOR's events programs serving more than 3,200 members in 526 cities
throughout 20 countries. SIOR, www.sior.com the leading professional
commercial and industrial real estate association, represents today's
most knowledgeable, experienced, and successful commercial real estate
brokerage specialists; and maintains a commitment to business and
industry by providing outstanding professional services, publications,
and educational programs.
SIOR's meet each spring and fall to increase their professionalism and
enhance their business networks. The meetings include sophisticated
educational programming, for which real estate continuing education
credit is granted in many states, and they provide a variety of business
and social opportunities. SIOR also holds an annual Leadership
Conference prior to the Fall Professional Conference for the 125
decision makers and leaders of the organization. The Leadership
Conference establishes organizational goals and expectations for the
business year. The SIOR Events Director leverages organizational and
industry resources, and provides overall event program management,
direction and execution of all SIOR events including: events and
meetings coordination; managing the events website; education faculty
and site selection.
Detailed Job Description available.
Search by:
Thomas G. Owens
The Owens Group, LLC
7720 Wisconsin Avenue
Suite 208
Bethesda, MD 20814-3577
301-229-2700
TGO@OwensSearch.com
www.OwensSearch.com
16. Meetings Manager; National Healthcare Association – Philadelphia;
Wayne, PA
National healthcare association located outside of Philadelphia, PA in
immediate need of a meetings manager. This position executes and
coordinates the logistical operations of all meetings, including the
annual conference and other smaller meetings and workshops. Participates
in budget development, negotiates contracts, and handles all meeting
preparations and onsite operations. Demonstrated experience in effective
meeting implementation and event planning. Candidates must have
experience handling logistical management of meetings with 1,000+
attendees. Has 2-3 years exhibit/tradeshow experience and 2-3 years
experience in meeting planning. Association experience, particularly in
the event management area is beneficial to the position. Must have
excellent communication skills, strong execution skills, exceptional
customer service, and ability to work as team member, and meet
deadlines. Skills in project management, organization, multi tasking,
and capability to manage multiple projects concurrently is essential.
Some travel required. CMP designation is a plus.
Salary commensurate with experience and qualifications. Qualified
candidates submit cover letter, resume and salary requirements to
jobs@clma.org.
17. Education Manager; National Healthcare Association – Philadelphia;
Wayne, PA
needed is an Education Manager who will manage education programs
including annual conference, workshops and Webcasts. The education
manager is responsible for the planning, coordinating of educational
programs including speaker recruitment, program development, and program
evaluation. This candidate is also responsible for coordinating content
development and the process of continuing education (CE). Must have
excellent communication skills, strong execution skills, exceptional
customer service, and ability to work as an effective team member, and
meet deadlines. Skills in project management, organization, multi
tasking, and capability to manage multiple projects concurrently is
essential. Must have 4+ years experience managing education programs.
Association experience is a plus.
Salary commensurate with experience and qualifications. Qualified
candidates must submit cover letter, resume and salary requirements to
jobs@clma.org.
18. Meeting Planning Specialist-NCHEC; NeighborWorks America;
Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=24634951&jobSummaryIndex=1&agentID=
19. Meeting Assistant – Part-Time; National Academies; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=24642831&jobSummaryIndex=35&agentID=
20. Junior Meeting Planner; Walton-Thomas International; Silver Spring,
MD
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=24647016&jobSummaryIndex=12&agentID=
21. Specialist, Sales; Choice Hotels International; Silver Spring, MD
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=24645131&jobSummaryIndex=13&agentID=
22. Manager, Meetings & Events; Minding Your Business, Inc.; Chicago, IL
A growing Chicago based innovative, strategic and cutting-edge meeting
management and event production agency seeks a professional,
resourceful, hard-working team player. This creative agency is looking
for a Manager to join the team and work to exceed client's expectations
in every facet of the meeting management and the event production arena.
Responsibilities include: corporate and association program planning
and operation (50-3500 attendees). This position works with clients in
developing and executing their event/conference; researching and
recommending appropriate facilities and services for clients; assisting
sales team with proposals; registration management; leading and
collaborating with other team members in project management;
establishing and maintaining strong client and vendor relationships;
managing hotel and vendor contracting and program budgets; planning
pre-conference details; managing on-site logistics; planning F&B; and
coordinating entertainment and production, among others. Position is
also responsible for post program responsibilities such as budget
reconciliation and final report development.
The ideal candidate will have 5-7 years solid meeting and conference
management experience specifically working with hotels, AV companies,
DMCs, production and other related vendors. Experience contributing to
the design, planning, budgeting and implementing of a variety of
programs, with multiple facets including registration, off-site events,
speaker management, production and trade show management. Experience in
vendor contract negotiations and a working knowledge of US meeting
destinations (international a plus!), hotels, convention centers, and
facilities. Must have exceptional communication and organizational
skills, be able to manage multiple projects in a team environment, have
a strong knowledge of Microsoft Office applications, be willing to
travel and work evenings and weekends when necessary and most
importantly be a creative and strategic thinker. CMP or CMM preferred.
Only resumes with salary history will be considered.
Starting salary: $50-55K (based on experience), plus generous benefits
package.
Phone: 312-870-7100
Fax: 312-751-8762
resumes@myb.net
23. Meeting Planner – P1193; American Bar Association; Chicago, IL
The Section of Antitrust Law is looking for an E3 Meeting Planner to
join our team. Job responsibilities include working on our Section
Spring, assigned CLE Conferences and provide assistance with some
Leadership Meetings. Work projects include management of 300-400
speakers annually, course materials CDs, marketing (including a 58-page
Spring brochure) and conference logistics. If you have a Bachelor's
degree or comparable work experience, with a background in meeting
planning, marketing or business administration please contact HR for a
detailed job description.
Interested candidates should e-mail their resume to Margaret Stafford at
staffordm@staff.abanet.org and HR by Friday, October 19th.
24. Senior Associate, Event and Meeting Services; KPMG LLp; Washington,
DC
At KPMG LLP, you can count yourself among some of the best and the
brightest. We're proud of our talented people. And proud, too, of how we
nurture that talent along the way. We are currently seeking a Senior
Associate, Event and Meeting Services to join us in our Washington DC
office.
Responsibilities:
– Accountable for the development and execution of meetings, events,
conferences, tradeshows and seminars that support firm and industry
objectives
– Execute client's initiatives by developing meeting or event concepts,
goals, objectives, budget and final outcomes
– Build and maintain strong relationships with assigned client groups by
understanding their practice or industry objectives, and helping to
ensure that service delivery is aligned and fully supports the firm's
priorities and goals
– Support the client relationship by handling the logistics involved
with the flawless execution of meeting or event details
– Research venues, negotiate contract terms, support agenda and content
development, oversee registration needs, plan menus, on-site logistics
and trade show requests
– Support collaborative relationships with other internal departments
and effectively meet deadlines established with the execution of a
specific meeting or event
– Create and manage meeting or event budgets by complying with processes
pertaining to client communication, metrics and timely post event
reporting
– Display fiscal responsibility
– Manage the performance of vendors hired to support a specific meeting
or event
– Hire, train and supervise temporary support personnel working on a
specific meeting or event
– Provide coaching to staff level team members on how to solve problems
and make recommendations
– Supervise team members, as assigned
– Provide on-site support during the execution of meetings, events or
tradeshows
– Identify and elevate risk management issues that arise with the
planning and execution of a meeting or event
Qualifications:
– Bachelor's degree from an accredited college/university
– Five years of meeting or event marketing management experience
– Able to establish relationships within a matrix organization
– Work with various levels of management, including Partners
– Able to develop project budgets
– Able to prioritize projects and work with other team members to meet
deadlines in a high volume, fast-paced environment
– Demonstrated organizational, leadership and people management skills
– Working knowledge of Microsoft Office Suite applications and knowledge
of or commitment to learn the Meeting View software system
– Able to travel 25 to 50 percent of time depending on the client
assignment
KPMG offers and supports flexible work arrangements as well as part-time
schedules. We also offer a comprehensive compensation and benefits
package.
Interested? We strongly encourage you to apply online at
www.kpmgcareers.com and search for requisition 15833.
KPMG. A great place to build your career.
No phone calls or agencies please.
KPMG Affirmative Action, Equal Opportunity Employer, M/F/D/V.
© 2007 KPMG LLP, a U.S. limited liability partnership and a member firm
of the KPMG network of independent member firms affiliated with KPMG
International, a Swiss cooperative. All rights reserved.
25. Small Meetings Specialist; StarCite, Inc.; Glendale, CA
StarCite, Inc. provides the most comprehensive suite of online
applications and services to the $300 billion meeting and events
industry. We help drive efficiencies and cost savings to corporate event
planners, hoteliers and convention bureaus through our integrated event
planning, sourcing and management tools.
StarCite offers a market competitive salary and a comprehensive benefits
program to include bonus eligibility, 401k plan participation and
pre-IPO equity.
StarCite is seeking a detail-oriented self-starter to join our team as a
SMALL MEETINGS SPECIALIST.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Additional
duties may be assigned.
–Overall project management and delivery of all project deliverables
for meetings and events equal to or less than 50 attendees
–Budget analysis preliminary/projected/actual
–Savings analysis
–Review of specifications including budget review
–Organize initial meeting with Sponsor
–Verify program specifications
–Secure budget approval
–Operate program
–Develop attendee communication draft and submit for approval
–Facilitate program resume for internal/external distribution
–Facilitate and negotiate program details with suppliers (menu
selection; audio visual requirement and related set-up)
–Provide working budget update and variance detail on a weekly basis;
or as required by the sponsor
–Provide logistic update on a weekly basis; or as required by the
sponsor and/or program deliverables
–Clearly outline critical decisions required to ensure the program's
success
–Schedule final business review with internal Sponsor
–Facilitate program reconciliation
–Submit budget vs. actual variance report and provide detail on
discrepancies
–Schedule meeting if there are any service and/or budget issues
–Submit actual financials into the StarCite technology budget module
for organization aggregation
–Attendee data management, reporting and facilitation of online
registration website
Required Qualification
–3-5 years event management experience
–BS degree or relevant experience
–Aptitude for technology including all Microsoft office application and
the Internet
–Ability to work in a team environment
–Strong customer service skills
–Strong written and oral communication.
Forward a confidential resume to sostrich@starcite.com. No phone calls
please!
26. National Sales Manager; Georgia World Congress Center; Atlanta, GA
The Georgia World Congress Center, one of the premier Convention and
Trade Centers in the South, has an excellent opportunity available for a
National Sales Manager. This position is responsible for the management
of national conventions and trade shows. College degree and a minimum
of five (5) years experience in the marketing or sales field for a
convention or hospitality facility required. For further details and to
apply, interested candidates should visit our employment website,
http://www.gwccajobs.com/.
27. Travel and Events Coordinator; D. E. Shaw & Co., L.P.; New York, NY
The D. E. Shaw group, a global investment and technology development
firm, seeks a bright and motivated college graduate to assist with event
planning and travel management. This position offers a mixture of
administrative, research, and creative tasks in a fast-paced, friendly
environment. Daily responsibilities will include planning and executing
company events, researching new venues, creating budgets, auditing
travel expense reports and corporate credit card bills, and liaising
with the company travel agency. Applicants should have strong writing
skills and a solid knowledge of Excel; one to two years of related
experience is required. Applicants should submit a resume and cover
letter to MPI-TrvlEvnts@career.deshaw.com.
Members of the D. E. Shaw group do not discriminate in employment
matters on the basis of race, color, religion, gender, national origin,
age, military service eligibility, veteran status, sexual orientation,
marital status, disability, or any other protected class.
28. Director of Sales; BostonCoach Corporation; Culver City, CA
BostonCoach, a Fidelity Investments Co., provides ground transportation
and transportation management worldwide. Operating a network of more
than 21,000 vehicles ranging from sedans and SUVs to business-class vans
and limousines, BostonCoach specializes in tightly choreographed,
multi-stop road shows, major sporting events, trade shows and other
complex events.
BostonCoach can help take your career beyond your expectations.
Reporting to the VP of Sales, the Director of National Sales in our Los
Angeles region will develop high growth opportunities within assigned
territory and in accordance with revenue goals. Emphasis on companies
that have high volume and national revenue potential.
In addition, the Director of Sales will:
– Develop and execute on a comprehensive sales plan aimed at increasing
revenue through new and existing business development.
– Identifies high growth opportunities within assigned territory to meet
or exceed budgeted revenue goals.
– Nurtures relationships with prospective and existing clients to
establish trust and ascertain client needs.
Responsibilities
Works with a current list of assigned clients to build revenue
opportunity to its full potential.
– Fully comprehends the features and benefits of BostonCoach¿s product
offerings and is able to effectively communicate the customer value
proposition.
– Targets opportunities to sell products of strategic importance to the
business mix.
– Anticipates clients¿ needs and is prepared with an appropriate plan of
action.
– Works collaboratively with others within BostonCoach to expedite the
sales process, close the sale and respond to client requests.
– Helps the client to develop and execute a plan of implementation.
– Acts as a role model and/or mentor to sales managers and associates
and takes responsibility for developing the competencies of direct
reports and others within the sales organization.
– Models high standards of integrity that support the vision, mission
and values of the organization.
– Completes all required reports with timeliness and attention to
detail.
– Participates in travel industry functions and industry trade shows.
– Other duties as assigned
Qualified candidates will:
– A bachelor's degree in business or related area.
– Intermediate proficiency in Microsoft Office, including Word,
PowerPoint and Excel.
– Minimum of 5 years in sales capacity, preferably selling new business
in the hospitality industry.
– Strong relationship skills.
– Proven experience in preparing and presenting information to corporate
customers and management.
– Strong organizational skills
– Excellent written, verbal and interpersonal communication skills.
– Ability to multi-task and adjust to competing priorities.
– Ability to collaborate with all levels of the organization in a
professional manner.
– Ability to think creatively and create new approaches to identifying
high potential customers.
– Must be able to travel 50% of the time.
Benefits include health, dental, 401 (K), tuition reimbursement,
computer purchase assistance and much more. Qualified applicants should
submit a resume with salary history via email to the Regional Director
of Human Resources, denise.daquino@bostoncoach.com Please include the
words Director of National Sales – LA in the subject line of your email.
This job is located in Los Angeles, California.
29. Tourism Sales Manager; On Location Tours; New York, NY
Seeking outgoing, personable, extremely organized individual as Tourism
Sales Manager for fun bus tour company in New York. Duties include
creating and organizing special tour groups, finding and working with
new accounts, emailing new information to accounts, managing and
maintaining accounts, attending business card exchanges, several
tradeshows and road trips
per year, and continuous follow-ups after tradeshows. Salary is
$50K+commission. Email resume in body of email (not attached) to
gblau@screentours.com.
30. Exhibits/Sponsorship Sales & Marketing; American Telemedicine
Association; Washington, DC
We are looking for someone who loves to sell exhibit space and
sponsorships. Need a top-notch professional who is comfortable on the
phone and won't stop until the goal is met. Great customer service is a
must. Need articulate individual and team player who understands all
aspects of the association meeting industry and can wear many hats
including general meeting planning. Must have experience with the
budgets and appropriate software and web applications. Experience with
A2Z software preferred.
The American Telemedicine Association member is a high technology
healthcare professional.
ATA hosts one major trade show and one smaller table-top meeting/year.
Fast-paced, demanding environment, but very rewarding for the right
person. If interested, please send your resume to
awatland@americantelemed.org.
33. Manager, Member Programs & Services; AREMA; Lanham, MD
5,000 member, 10 staff professional engineering association seeks
Manager, Member Programs & Services to support all Association
activities. Responsibilities include: assisting with marketing of
conferences, seminars, publications and membership; publications
fulfillment; assisting with solicitation of exhibitors, advertising and
sponsorship; and other activities in support of Association's mission.
Requirements
Must be high-energy and capable of exercising initiative and
multi-tasking in a small office environment with limited administrative
support. Bachelors degree and 0-2 years experience, preferably in an
association environment. MUST have excellent verbal and written English
communication skills; excellent computer (PC-Windows) skills to include
MS Office. Familiarity with iMIS or comparable database system) and
PageMaker or other publishing software would be an asset. Ability to
travel on a limited basis. NON-SMOKING Environment
Local Residents Preferred (No Relo). Excellent benefits Salary History,
cover letter & resume to search@arema.org. No telephone calls.
34. Director of Meetings & Education; Physician Insurers Association of
America; Rockville, MD
http://asi.careerhq.org/jobdetail.cfm?job=2696992&keywords=&ref=1
35. Sr. Corporate Sales Manager; Hilton Hartford; Hartford, CT
http://careers.hsmai.org/jobdetail.cfm?job=2696695&keywords=&ref=1
36. Meeting Planner; Council of Chief State School Officers (CCSSO);
Washington, DC
The Council of Chief State School Officers (CCSSO) is a nonpartisan,
nationwide, nonprofit organization of public officials who head
departments of elementary and secondary education in the states, the
District of Columbia, the Department of Defense Education Activity, and
five U.S. extra-state jurisdictions. CCSSO provides leadership,
advocacy, and technical assistance on major educational issues. The
Council seeks member consensus on major educational issues and expresses
their views to civic and professional organizations, federal agencies,
Congress, and the public. The Council is seeking an experienced MEETING
PLANNER to support the work of the Meeting Services Team.
ACCOUNTABILITY:
The MEETING PLANNER reports to the Meeting Planning Administrator
RESPONSIBILITIES:
The MEETING PLANNER will be responsible for planning and managing all
logistics for numerous CCSSO meetings. Responsibilities include:
Prepare meeting RFP's and work with Council meeting services department
to secure meeting and sleeping rooms and all other logistics related to
the meeting
Conduct site visits and make recommendations for site selection
Plan and manage all meeting logistics, including registration, housing,
budgets, timelines, Banquet Event Orders (BEO), audio visual and meeting
room set-up specifications, and all onsite management for numerous
meetings ranging in size from 15 to 300+ attendees
Ability to conduct effective pre and post conference meetings with
internal and hotel staff
Maintain meeting history through database entry
Arrange speaker logistics
Prepare meeting budget and monitor meeting expenditures
Proven ability to work in partnership with hotel staff and vendors to
achieve successful results
Reconciliation and timely payment of all meeting expenditures; allocate
charges to appropriate projects
Manage and maintain all meeting databases
Oversee arrangements for staff and consultant travel
Process travel vouchers/invoices of meeting participants
Assume additional duties may be assigned
QUALIFICATIONS:
Association background with at least five years of progressively
responsible meeting planning/management experience
Proven ability to operate Microsoft Office programs include Access,
Word, PowerPoint and Excel, and database software
High energy, versatile and multi-task oriented, self-directed problem
solver with good analytical and organizational skills with consistent
attention to detail
Must be available to travel, including weekends, for site visits and
multiple meetings each year
Enthusiastic desire to substantially contribute to the overall success
of the organization
Flexibility under competing time requirements and changing deadlines
Positive team player who is accountable for initiating and managing
projects through to completion
Excellent verbal and written communication skills with staff, members,
and outside contacts at all levels
Ability to work effectively with and provide excellent customer service
to a variety of internal and external customers
SALARY: This is a full-time exempt position with an annual salary
commensurate with experience; and excellent fringe benefits.
jobs@ccsso.org
37. Meetings Coordinator; American Society of Neuroradiology (ASNR); Oak
Brook, IL
The American Society of Neuroradiology (ASNR), a professional membership
society comprised of 3,000 physicians specializing in the field of
neuroradiology, seeks a qualified candidate to join their Meetings
Division team as a Coordinator at their Oak Brook, Illinois headquarters
office to provide coordination of logistics, exhibits and scientific
programming for the society's Annual Meeting. This individual will
assist in the coordination of scientific programming including abstract
management, scientific programming material development and be involved
with various logistical elements of the meeting with key vendor and
member interaction. Additional responsibilities include pre-meeting and
on-site meeting registration and working closely with membership and key
volunteers; contractors; exhibitors; speakers/faculty; hotel and
convention center personnel. Candidate must be a career-oriented,
self-starter with the ability to handle multiple projects
simultaneously, exhibit initiative and creativity, and work under
deadlines. Superior customer service and project management skills
essential with ability to communicate positively and effectively with
high-level and high-energy physician members and volunteer leaders,
staff and contractors. Light travel approximately 1-2 times per year.
Qualifications include a Bachelor's Degree in education, business,
communications, or other related area. Minimum of 1-2 years of medical
society/association experience required. Strong administrative and MS
Office and database skills required.
ASNR offers an excellent salary and benefits including generous paid
vacation time; society-paid insurance; summer hours program; and
business casual work environment. Please submit cover letter, resumes
and salary requirements to:
Lora Tannehill, CMP
Director of Scientific Meetings
American Society of Neuroradiology
2210 Midwest Road, Suite 207
Oak Brook, Illinois 60523-8205
E-mail: ltannehill@asnr.org
(No phone calls, please)
Phone: 630-574-0220 Ext. 229
Fax: 630-574-1740
38. Director, Meeting Services; American Physical Therapy Association;
Alexandria, VA
JOB SUMMARY
Management of Meeting Services department including overall
responsibility for Annual Conference (AC), Combined Sections Meeting
(CSM) and National Student Conclave (NSC).
PRINCIPAL FUNCTIONS
-Manages a team to develop, produce and direct successful national and
regional meetings for APTA.
-Researches sites and conducts site inspections to evaluate future
national meeting sites.
-Negotiates and manages contracts with hotels, convention centers and
other suppliers for AC, CSM, and NSC.
-Develops and implements national sponsorship program.
-Acts as liaison to convention services personnel at convention center
and participating hotels to oversee program and event management for
national meetings.
-Acts as liaison to audio-visual management company for AC, CSM and NSC.
-Collaborates with staff in Professional Development, Marketing,
Publications and others to develop and review promotional and on-site
materials for AC and CSM; schedules and conducts project management
meetings with appropriate staff.
-Acts as liaison to Section Program Chairs
-Develops special events for national meetings
-Oversees meetings staff responsible for regional workshops, seminars
and exposition management activities.
-Is responsible for annual program review and assessment of meeting
services department functions.
-All other duties as required by management related to the orderly,
efficient and safe operation of APTA.
QUALIFICATIONS
-Five years experience in meeting and exhibits management environment
-Undergraduate degree or equivalent experience in meeting
planning/convention management -Proven ability in successful
contract negotiation
-Knowledgeable and experienced with event management software and other
appropriate computer applications
-Excellent organizational, written and verbal communication skills
-Creative and innovative planner with ability to effectively
problem-solve anticipated and immediate challenges
-Experience in sponsorship program development
-Must be detail oriented and possess the ability to exercise
discretionary judgment
-Excellent interpersonal skills required.
-Member service orientation essential.
Please submit resume with cover letter and salary requirements to
jobs@apta.org
EOE
39. Meetings & Tradeshow Planner; Cvent, Inc.; McLean, VA
Cvent is a web-based event registration, web survey, and email marketing
software company revolutionizing the way marketers interact with their
customers.
We have two positions open, one for a Meeting Planner position and the
other for a Tradeshow Planner position. These are both early career
positions with strong potential to grow within the Marketing Department
at a well recognized, industry-leading, growing software company in the
DC metropolitan area.
Responsibilities
– Oversee, manage, set up and launch all events and/or tradeshows.
– Contact hotels and/or tradeshow hosts to sell them on partnering with
Cvent.
– Manage event and/or tradeshow budgets in accordance with guidelines.
– Generate budget reports to show budget compliance for shows planned.
– Develop relationships with hotels, conference centers, non-hotel
venues, and associations that host events and/or tradeshows.
– Serve as primary liaison between Cvent and event service
providers/vendors.
– Negotiate event and/or tradeshow contracts, complete BEO's, and/or
complete order forms for all required services.
– Design, draft, build, launch, and run marketing campaigns for all
events and tradeshows with Cvent's online registration tool.
– Work with sales staff to coordinate travel, lodging and all Cvent
attendee registrations and logistics.
– Write and submit speaking proposals for numerous tradeshows per year.
– Draft, write, and create power point presentations for all acquired
speaking opportunities.
– Research tradeshows and gather essential information to determine
which shows are the best fit for Cvent.
– Coordinate all tradeshow related logistics including shipping of booth
and collateral.
– Maintain memberships with various associations, organizations, and
publications.
Required Qualification – Prefer 6 months to 1+ year of experience in
tradeshow/meeting/event planning and/or hotel sales/marketing.
– Strong computer knowledge in Web registration applications, MS Word,
and MS Excel.
– Knowledge of select meeting planning industry software and database
programs a plus.
– Basic knowledge and understanding of meeting industry terminology and
comprehensive knowledge of meeting planning processes (i.e. major
associations, publications, and organizations).
– Excellent communication skills, attention to detail, and coordination
skills.
– Strong problem-solving and decision-making skills.
– Ability to handle a high pressure, fast paced environment.
– Flexibility and ability to multi-task are a must.
Education
– BS or BA — marketing or related field
To apply, please send resume, any cover letter, salary requirements, and
availability to start a new, full time position to Sophia MacDonald at
sim@cvent.com.
40. Director of Convention Services; Salt Lake City CVB; Salt Lake City,
UT
Marketing one of the country's most desirable destination cities, the
Salt Lake Convention & Visitors Bureau is identifying qualified
candidates for the role of Director of Convention Sales. This community
combines the amenities of a major metropolitan area with the
friendliness of a small, western city. Looking out over the Twin Peaks
and the Oquirrh Mountains, Salt Lake City offers unparalleled access to
an outdoor recreation lifestyle. At the same time it boasts a bustling
economy and dynamic nightlife.
The DOCS will promotes and sell Salt Lake as a convention and meeting
destination with primary focus on groups that use a multi-hotel package
and the Salt Palace Convention Center/South Towne Exposition Center.
This individual will report directly to the Vice President of Sales and
work closely with multiple stakeholders.
The right candidates will be experienced Hospitality Sales professionals
who understand and enjoy the challenges and rewards of selling a
destination.
Please send resume to molitor@searchwide.com with salary requirements
41. Customer Service/Design Representatives; Chair Covers & Linens;
Madison Heights, MI
Chair Covers & Linens, the nation's premier source for chair covers, is
currently seeking customer service/design representatives. Qualified
candidates will possess strong critical thinking skills, problem solving
skills, and the ability to multi-task. The ability to work in a
fast-paced pressured environment is critical. Customer service is
experience is required; experience in the event industry is preferred.
Please e-mail resumes to: Kristen@chaircovers.net.
42. Executive Assistant; National Institute for Certification in
Engineering Technologies (NICET); Alexandria, VA
The National Institute for Certification in Engineering Technologies
(NICET), a nationally acclaimed organization providing exam-based
certification to engineering technologists and technicians, has an
immediate opening for a self-starting team player to support the Chief
Operating Executive. This is an executive level position providing
general administrative support to the COE and NICET Board of Governors;
planning and managing BoG meetings; handling travel for staff and
volunteers; preparing meeting materials; managing BoG appointment
process; coordinating staff educational sessions; managing the due
process activities; and other related tasks.
Ideal candidate will have an associate or bachelor's degree; 3-5
executive level administrative experience, credentialing or nonprofit
association experience preferred; and a demonstrated commitment to
continuing education and professional development. Other requirements
include an excellent detail-orientation; ability to manage multiple
projects and responsibilities; organize meetings; work effectively with
all staff, volunteers and general public; and produce effective results
individually or within a team setting.
Located in Old Town Alexandria near METRO, NICET provides excellent
benefits, including immediate 401k, tuition reimbursement, and business
casual dress. Send resume, cover letter and salary requirements to
Human Resources NET/CES, 1420 King Street, Alexandria, VA 22314, email
to nicetcareers@nspe.org, or fax to 703-684-2821. No calls, please.
43. Meeting & Events Senior Coordinator; SmithBucklin Corporation;
Washington, DC
For more than 50 years, major professional societies, associations,
government agencies and corporations have turned to Courtesy Associates,
Inc. for excellence in conference, meeting and exhibition management.
Combining sound logistical expertise, advanced technology and
value-driven competitive pricing, Courtesy Associates, Inc. provides the
highest quality service in all critical areas of event management.
As a result of our continued expansion, we are looking for an
experienced Meeting & Events Senior Coordinator to join our team.
Essential Responsibilities:
# Providing logistical support for government and commercial meetings.
# Assisting Manager/Executive with managing projects within budget.
# Coordinating and managing off site events.
# Developing on-site requirements such as meeting room set-up,
audiovisual requirements, inspection timetable, billing instructions for
Manager review.
# Managing and maintaining vendor relations.
# Coordinating and managing outsourced registration process with limited
supervision.
# Coordinating and managing the production of printed materials.
# Assisting with creative development and management of conference,
program, event, budget and related components.
Qualifications:
# Candidates should have a minimum of 2 years in the meetings industry.
# BA/BS required
# Previous experience with government planning or corporate planning a
plus
# Excellent customer services, time management, and communication skills
a must.
Courtesy is proud to offer the following benefits which include but, are
not limited to: Medical, Dental and Vision Insurance, 401(k), Tuition
Reimbursement and Educational Assistance. To learn more about Courtesy,
visit www.courtesyassociates.com.
Please use the following guidelines to ensure your resume is quickly and
accurately processed:
Salary requirements must be included
Format resume as either a MS Word doc or pdf
E-mail preferred method of retrieval
We are an EOE M/F/D/V employer.
Human Resources
Attn: HR Recruiter
SmithBucklin Corporation
2025 M Street NW, Suite 800
Washington, D.C. 20036
E-Mail: WashingtonHR@smithbucklin.com
Fax: 202-367-2193
Courtesy is a wholly owned subsidiary of SmithBucklin.
44. Meeting & Events Manager; SmithBucklin Corporation; Washington, DC
Courtesy Associates is a recognized leader in delivering turnkey
conference, meeting and event management services worldwide. Our clients
benefit from the experience and continuity of our best-in-class,
senior-level staff, who are dedicated to serving government, academia,
technical and medical societies, corporations and foundations. We are
committed to working proactively, effectively and efficiently to exceed
client expectations, maximize budgeted dollars and deliver our clients
peace-of-mind. Learn more about The Courtesy Way.
As a result of our continued expansion, we are looking for an
experienced Meeting & Events Manager for our DC office.
Essential Responsibilities:
. Manage development, maintenance, and growth of all convention/meeting
related programs for clients.
. Manage all aspects of annual conferences, meetings and seminars
(pre-planning, on-site execution, and post event wrap up, research and
recommendations for future sites, and conference promotions).
. Lead team members, and serve as key interface with other team members,
internal account team members, and external clients (vendors) maximizing
productivity and delivering high quality conventions/trade shows.
. Ensure effective meetings as evidenced by early problem resolution,
positive attendee and client feedback.
. Ensure critical deadlines and budgetary guidelines are adhered to, and
response expectations and quality standards are met.
. Effectively manage complex and multiple projects, budgets, meetings,
and work activities and increase profit through expense management,
efficient operations, effective negotiations, and smart time management.
. Manage crisis situations effectively. Demonstrate ability to learn and
adapt to changing procedures, methods or processes and assist in
teaching team.
. Demonstrate industry knowledge by contributing effective and
innovative ideas to client strategic planning and analysis processes.
. Directly supervise staff.
Professional Experience/Requirements:
. BA/BS required
. Minimum 5 years experience in meeting/event planning industry; 3 years
supervisory experience
. PC experience with Windows operating system and a variety of software
programs (Microsoft Office, and/or exhibit software)
. Excellent knowledge of industry terminology and trends
. Ability to work as team leader, team member, and independently to best
serve client
. High level of professionalism
Contact Information:
Please send your resume & salary requirements to:
Courtesy Associates, Inc.
Attn: HR Recruiter
2025 M Street N.W. Suite #800
Washington, DC 20036-3309
Fax: 202-367-2193
E-mail: WashingtonHR@smithbucklin.com
EOE/M/F/D/V NO PHONE CALLS PLEASE
45. Meeting & Events Associate; SmithBucklin Corporation; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=22622906&jobSummaryIndex=2&agentID=
46. Tradeshow Sales Coordinator; SmithBucklin Corporation; Washington,
DC
SmithBucklin is the world's largest association management and
professional services company providing flexible, tailored services to
more than 210 trade associations, professional societies, technology
user groups and government institutes/agencies. SmithBucklin's mission
is to drive growth and build sustained competitiveness for client
organizations. Founded in 1949, the company employs 630 professionals
specializing in all phases of association activity. SmithBucklin manages
more than $200 million in annual client budgets from offices in Chicago,
Washington, DC, St. Louis and Durham, NC. SmithBucklin is 100% employee
owned. For more information, please visit www.smithbucklin.com
Our Washington, DC office has an excellent opportunity available for a
Tradeshow Sales Coordinator responsible for handling all booth, web,
sponsorship and advertising sales, helping to develop budget and
projections for revenue goals, and database management to increase
number of prospects.
Other responsibilities include:
. Establishing sales strategy.
. Providing sales reports for client, Executive Director and show
manager
. Developing ways to capture attendee demographic information
. Has an understanding of trade show marketing, operations, sales
. Becomes an industry sounding board and can identify potential trends
. Assists with sales policies and rules. Can develop a plan for space
allocation process
Qualifications:
. Bachelor's degree from four-year accredited college/university
. Not less than 2 years experience in sales
. Experience with event marketing, web sales, advertising sales
. PC experience with Windows operating system and a variety of software
programs (word-processing, spread sheets, presentation and database
applications)
. Excellent oral and written communications.
. Strength in project management and able to utilize technology to
assist with efficiency.
. Understands business sales process, particularly inside sales
SmithBucklin is proud to offer the following benefits which include but,
are not limited to: Medical, Dental and Vision Insurance, 401(k),
Tuition Reimbursement and Educational Assistance.
Please use the following guidelines to ensure your resume is quickly and
accurately processed:
. Salary requirements must be included
. Format resume as either a MS Word doc or PDF file
. E-mail preferred method of retrieval
We are an EOE M/F/D/V employer.
SmithBucklin Corporation
Attn: Human Resources
2025 M Street, NW Suite 800
Washington, DC 20036
E-Mail: WashingtonHR@smithbucklin.com
47. Convention & Tradeshow Intern; SmithBucklin Corporation; Washington,
DC
SmithBucklin Corporation, established in 1949, originated as an
association management company. Presently we serve national trade
associations, professional and scientific societies, corporations, and
information technology groups with offices in Chicago, Washington, DC,
and St. Louis. SmithBucklin is the largest and premier association
management company.
Our Washington, DC, office is looking for a Convention and Tradeshow
Intern. The intern will assist our meeting planners with clerical
projects as well as research meeting venues, vendors, and suppliers for
association meetings and will prepare summary reports based on that
research. The intern will also answer client/attendee inquiries, compile
statistics relevant to client meetings and assist in the development of
on-site meeting specs/materials as requested. If you are a current
student looking to develop your professional skills and on-the-job
training in the meetings industry, this is the internship for you!
Successful candidates should have an interest in the meeting planning
industry; be a team player with excellent communication, time management
and organizational skills. The ideal candidate should also be
detail-oriented, flexible, and proficient in MS Office suite.
Availability to work 15-20 hours required.
We offer a friendly, exciting, professional work environment and a
downtown location close to Metro. This is a paid internship. Please
submit your resume and cover letter to:
SmithBucklin
Attn: HR Recruiter
2025 M Street NW
Suite #800
Washington, DC 20036-3309
Fax: 202-367-2193
E-mail: WashingtonHR@smithbucklin.com
48. Convention & Tradeshow Senior Associate; SmithBucklin Corporation;
Washington, DC
Our Washington, D.C. office has an opportunity available for a
Convention and Tradeshow Senior Associate responsible for achieving
excellent customer service and satisfaction by supporting and meeting
all client convention needs in a fast paced environment and
demonstrating the ability to manage projects to meet strategic
objectives.
Demonstrated Experience:
. Assist and Coordinate all aspects of annual conferences and seminars
(pre-planning, on-site execution, and post event wrap up, research and
recommendations for future sites, and conference promotions).
. Financial management including budget creation, monitoring
revenue/expense performance, fee collection, and staff time and fees
. Allocating time according to budget while ensuring that work meets
specifications and deadlines.
. Negotiate contracts, agreements and terms with suppliers, vendors,
hotels, etc. that consistently protect the client, SmithBucklin, and the
Convention and Tradeshow Service Unit.
. Demonstrate ability to learn adapt to changing procedures, methods or
processes and assist in teaching others.
. Developing and maintaining solid relationships with
exhibitors/sponsors.
. Contributing effective ideas to client strategic planning and
analysis processes.
. Travel and work overtime as needed to attend events and client
meetings
. Contributing to overall team success by identifying problems and
proactively seeking out methods to improve self-performance and/or
efficiency of an operation or task.
Qualifications:
. Bachelors degree required
. Minimum of 2 years experience in convention/tradeshow industry or
event/meeting planning
. PC experience with Windows operating system and a variety of software
programs (Microsoft Office, and/or exhibit software)
. Ability to self start as well as work as part of a team
. High level of professionalism
. Excellent written and verbal communication skills
. Strong time management and ability to manage concurrent tasks
efficiently
. High level of detail orientation
. Strong customer service skills
SmithBucklin is proud to offer the following benefits which include but,
are not limited to: Medical, Dental and Vision Insurance, 401(k),
Tuition Reimbursement and Educational Assistance. To learn more about
SmithBucklin Corporation, visit www.smithbucklin.com.
Please note! To be considered for this opening:
. Salary requirements must be included
. Attach resume as either a MS Word doc or pdf
. Submit resumes either via recruiting website or e-mail
We are an EOE M/F/D/V employer.
Human Resources Recruiter
SmithBucklin Corporation
2025 M St. NW
Washington, DC 20036
E-Mail: WashingtonHR@smithbucklin.com
49. Sponsorship Manager; American Society of Interior Designers;
Washington, DC
The American Society of Interior Designers seeks a Sponsorship Manager
who will work in the Society's Industry Partner Department to plan,
solicit and execute a national sponsorship program. This is an exciting
opportunity for a candidate who has “positively aggressive” marketing
and sales skills as well as two to four years of experience in a
sponsorship development role within an association. Salary for this
position is mid $40,000 range.
Tasks include:
-Develop comprehensive sponsorship programs
-Maintain a structured sales and call process
-Solicit company sponsors to achieve sponsorship budget
-Identify “out of industry” sponsor opportunities
-Coordinate the pre-event process to ensure sponsor satisfaction
-Manage sponsor needs onsite at events
-Work with the accounting department to invoice and collect sponsor
payment
-Survey all sponsors post-event to determine satisfaction levels and
long term support
-Other Industry Partner department duties as required
Requirements: The candidate must be able to work independently and
demonstrate outstanding verbal and written communication skills. The
ideal candidate will be able to persistently solicit sponsorship in a
manner that upholds the organization's brand image. Ability to travel
several times each year. College degree required.
To apply please send a cover letter, including salary expectation, and
resume to sponsorshipmanager@asid.org.
50. Coordinator; Confidential; Chicago, IL
Minding Your Business, Inc. is a growing Chicago based innovative,
creative and cutting-edge meeting management and event production
agency. Just named 2007 Event Company of the Year by Event Solutions
Magazine. MYB is expanding the team and looking for a professional,
resourceful, hard working team player to join us as we work to exceed
our client's expectations in every facet of the meeting management and
event production arena.
Responsibilities include:
. Supporting Managers through coordination of Registration Services
including organizing and managing database information, data entry and
assisting with attendee communications.
. Assist Meeting, Event Production and Creative Services as assigned
with research and budget development necessary to sell and operate
meetings/events.
. Help with coordinating meetings/events for clients, or elements of
programs, as assigned, and assume fiscal responsibilities for those
program elements.
. Occasional travel to meeting and programs as needed.
. Build and maintain positive relationships with vendors.
. Under the direction of AE's, Managers, and Producers, negotiate
contracts with venues, facilities and suppliers. Responsible for other
special projects as assigned.
. Office Reception (overflow support) greeting guests, maintaining phone
coverage, managing daily vendors, and coordinating mail and package
receipt and distribution.
. Actively participating in optimizing your own success and the success
of the company and its team through sharing of ideas, offering candid
suggestions and improvements, and demonstrating enthusiasm and passion.
. Supporting the team and assume additional responsibilities as needed
or defined by management. .
. Work with a sense of humor, flexibility, and passion to conduct all
business matters fairly, honestly and ethically and with the utmost
professionalism. .
. Communicate proactively, clearly and appropriately to clients and team
members, and vendors, keeping accurate records.
. Interact and build relationships with internal resources and staff.
. Contribute to the development and implementation of procedures and
systems. Supporting Managers through coordination of Registration
Services including organizing and reports to
This is an entry-level position and will report to an Account Executive
and work closely with all Managers. The ideal candidate will have
exceptional organizational and communication skills in this fast paced
environment. Advanced knowledge of Microsoft Word and knowledge of
Microsoft Office. The ability to handle multiple tasks and client
projects along with a willingness to wear many hats. To provide
outstanding customer service is key to success in this energetic and fun
company.
Phone: 312-870-7100
Fax: 312-751-8762
resumes@myb.net
51. Senior Manager, Medical Meetings; Cystic Fibrosis Foundation;
Bethesda, MD
National nonprofit health organization seeks talented, energetic and
highly motivated manager of medical meetings to work closely with the
Meetings Team in planning and implementation of the Annual NACF
Conference and “pop up” meetings. This position is responsible for pre,
on-site and post meeting planning and includes Speaker Management,
Supplier Management, Program and session details, conference
publications, sponsor liaison/communication, exhibit hall management,
logistics, room block and contract management, staff & volunteer
orientation/management, supervising junior staff members, RFP and
contract negotiation, site visit and evaluation, meetings and conference
materials design and production and administrative functions (invoice
reconciliation, etc). The ideal candidate will have 2 years for
experience with medical meetings of no less than 1,000 attendees,
excellent leadership and management abilities, ability to multi-task,
advanced contract negotiation skills, proficiency in all Microsoft
Office Suite programs, MS Project and Passkey, strong analytical skills,
excellent communication skills. Some travel is required. The Cystic
Fibrosis Foundation offers a very competitive benefits package to
include 3 weeks vacation, 401K, and others! EOE. For immediate
consideration, apply directly to our website at http://www.cff.org/
under employment opportunities.
52. Exhibits Coordinator; Infusion Nurses Society; Norwood, MA
http://www.jobtarget.com/c/job.cfm?t730=&t735=&t731=&t733=&max=25&site_id=518&jb=2898948
53. Meetings Coordinator; Infusion Nurses Society; Norwood, MA
http://www.jobtarget.com/c/job.cfm?t730=&t735=&t731=&t733=&max=25&site_id=518&jb=2898145
54. Meetings Manager; Kellen Company; Atlanta, GA
http://www.jobtarget.com/c/job.cfm?t730=&t735=&t731=&t733=&max=25&site_id=518&jb=2897627
********************************
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