Hospitality and Event Planning Network (HEPN) 1 April 2009


** Apologies for the late delivery. Sonja had a brain freeze during the

PBS Board meeting March 29-31.

Hospitality and Event Planning Network (HEPN) 1 April 2009

You are among 342 subscribers.

Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to

sonjahepn@comcast.net and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.

Issues from November 27, 2006 onward are also posted at

http://sonjahepn.livejournal.com/.

This network thrives on sharing. Invite your friends! Anyone can sign up

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Neither Topica nor I rents, sells, or gives out your information on this

list.

This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Manager, Exhibits & Sponsorships; Association of Legal

Administrators; Lincolnshire, IL

2. Professional Development Intern; The American Camp Association; New

York, NY

3. Convention Coordinator Intern; NAIFA; Falls Church, VA

4. Tenure Track Faculty – Hospitality Management; Cuyahoga Community

College; Cleveland, OH

5. Conference Intern; NCSE – National Council for Science and the

Environment; Washington, DC

6. Event Planner; Alexandria Jaycees; Alexandria, VA

7. Professional Development & Diversity Intern; Academy for Educational

Development (AED); Washington, DC

8. Education Intern – Summer 2009; Association of Reproductive Health

Professionals (ARHP); Washington, DC

9. Events Coordinator; Igbo Kwenu!; Washington, DC

10. Meetings & Education Coordinator; American Academy of Cosmetic

Surgery; Chicago, IL

11. Senior International Meeting Planner; Meetings & Incentives; Virtual

Office, WI Office or Illinois Office

12. Meeting Planner; Booz Allen Hamilton; Herndon, VA

13. TSA Events Sr Professional (Meeting Coordinator); Computer Sciences

Corporation; Arlington, VA

14. CME Program Coordinator; American Society of Clinical Oncology;

Alexandria, VA

15. Director of Sales; MARRIOTT INTERNATIONAL; Washington, DC

16. Hotel Performance Support Director; Choice Hotels International;

Silver Spring, MD

17. Specialist, Search Engine Optimization; Choice Hotels International;

Phoenix, AZ

18. Exhibits Manager; Meeting Professionals International; Dallas, TX

19. Manager, Professional Development and Meetings; National Association

for Gifted Children; Washington, DC

20. Marketing Events Manager; Take Care Health Systems; Conshohocken, PA

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to sonjahepn@comcast.net. One SSP will be included each

week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to sonjahepn@comcast.net for inclusion in the

next newsletter.

************

1. Manager, Exhibits & Sponsorships; Association of Legal

Administrators; Lincolnshire, IL

The Association of Legal Administrators, located in Chicago's Northern

suburbs, is an international organization providing support to

professionals involved in the management of law firms, corporate legal

departments, and governmental legal agencies. We currently have an

exciting opportunity for an experienced Exhibits and Sponsorships

Manager.

As the Manager of Exhibits & Sponsorships you will develop, implement,

manage and evaluate strategic marketing and sales plans for all ALA

exhibit and sponsorship programs. Responsibilities include exhibit booth

and sponsorship sales, new market development and prospecting of sales

leads, and establishment of financial goals and budgets for exhibit

booth and sponsorship sales. You will have comprehensive responsibility

for full on-site exposition management including floor plan design,

booth assignment, development and implementation of exhibit contract

policies and ALA exhibitor rules and regulations.

The ideal candidate will have a bachelor's degree in public relations or

other relevant discipline plus 5 or more years exhibit/tradeshow

management experience. Current certification as a CEM, CMM or CMP is

preferred. We're looking for someone with a proven sales ability that

understands basic marketing concepts. Excellent interpersonal skills

required to communicate effectively and develop and build relationships

with exhibitors, members and staff. Strong financial management and

computer skills, including Microsoft Office and database software, are

essential (iMIS experience a plus). Frequent travel required. Send

resume, including cover letter and salary history to careers@alanet.org

Working at the Association of Legal Administrators: We currently have 37

employees working out of one location, Lincolnshire, Illinois. We offer

a 37.5 hour workweek, excellent medical benefits with Blue Cross Blue

Shield of Illinois, comprehensive dental benefits with Principal as well

as life insurance, short-term and long-term disability benefits. We have

a generous time off policy and flexible work schedules as well as a

401(k) plan. We work in individual offices (no cube farm here), have

unlimited free coffee, tea, and pop, with access to an on-site fitness

facility that is currently free of charge. Other benefits include

continuing education opportunities and casual Fridays!

2. Professional Development Intern; The American Camp Association; New

York, NY

The American Camp Association (ACA-NY) is a non-profit organization

focused on working with camp professionals to share our knowledge and

experience and to ensure the quality of camp programs. As a professional

development intern you will play an integral part of this process.

Although this is a small organization, there is a lot happening at once

so the ability to multi-task is crucial. The majority of this internship

will be geared towards all aspects of event management. However, some

days will be spent researching a variety of specialty camps online,

creating databases, and contacting members. Basic computer skills are

necessary (word, outlook, excel).

ACA-NY is a casual environment but professionalism is expected. If

you're interested in learning about event management or how non-profit

organizations operate and are looking for someplace to work hard but

have fun then this internship is for you.

Please contact Scott Rothschild with any questions at scott@aca-ny.org

Also, check out the website http://www.aca-ny.org/ for more information

about the organization.

Contact: Scott Rothschild

Phone: 212 391 5208 Ext. 101

Fax: 866-553-9264

scott@aca-ny.org

3. Convention Coordinator Intern; NAIFA; Falls Church, VA

The National Association of Insurance and Financial Advisors (NAIFA)

seeks a college student to work a temporary assignment from late May

through September in preparation for our 2009 annual convention. Work

hours will be 37.5 per week, with compensation $12.00 per hour.

The non-profit membership organization offers an excellent opportunity

to gain experience in event planning and conference management. Duties

may include registration, event orders, flag ceremony, shipping,

credentials and other duties as they arise. This position will work with

the meetings department and be involved in many aspects of the planning

and coordination process for our annual convention of approximately

2,500 attendees. The position will also travel to Orlando, FL September

8 – September 16 for the 2009 NAIFA Annual Convention & Career

Conference. Travel expenses will be paid by NAIFA.

Responsibilities include:

1) Routine tasks (50%)

o Assist with registration convention inquiries, works with

Member Records and Member Service Center on registration, answering and

responding registration phone and email inquires; registration

troubleshooting.

o Enters data into database for credentials and flag ceremony,

assists in organizing notebooks and information.

2) Event planning (50%)

o Assists with banquet event orders, including food and beverage,

audio visual, room setups etc for opening reception, exhibit hall

events, NAIFA internal events, and other convention functions.

o Provide photocopy, fax, and email support

Qualifications:

The right individual is someone who has good communication and writing

skills; is detailed oriented; has good computer skills; ability to

handle multiple tasks simultaneously, excellent customer service skills.

The candidate must enjoy working in a team oriented/fun and fast paced

environment. Familiarity with the Microsoft Office Suite including Word,

Excel, Outlook, and Access is necessary.

Contact: Diane Ramos

Phone: 703-770-8222

Fax: 703-770-8483

dramos@naifa.org

http://www.naifa.org/convention

4. Tenure Track Faculty – Hospitality Management; Cuyahoga Community

College; Cleveland, OH

http://careers.ises.com/c/job.cfm?site_id=553&jb=5326795

5. Conference Intern; NCSE – National Council for Science and the

Environment; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=27930041&jobSummaryIndex=4&agentID=

6. Event Planner; Alexandria Jaycees; Alexandria, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=27922206&jobSummaryIndex=9&agentID=

7. Professional Development & Diversity Intern; Academy for Educational

Development (AED); Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=27930516&jobSummaryIndex=57&agentID=

8. Education Intern – Summer 2009; Association of Reproductive Health

Professionals (ARHP); Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=27930046&jobSummaryIndex=73&agentID=

9. Events Coordinator; Igbo Kwenu!; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=27921086&jobSummaryIndex=119&agentID=

10. Meetings & Education Coordinator; American Academy of Cosmetic

Surgery; Chicago, IL

Profile: The meetings and education coordinator position will assist the

Director of Continuing

Medical Education with the following responsibilities.

· Provide general administrative support for Director of Education

· Organize Committee meetings and conference calls

· Maintain up-to-date Education Department calendar

· Update and assist with all ACCME materials for educational courses

· Update and manage the speaker database for fall and annual meetings

(disclosures, av requests, speaker bios)

· Participate in budget development and preparation

· Assist with the handling of hotel/travel arrangements for all VIPs

· Create and update meeting attendance reports for all meetings

· Manage the live surgery workshops – registration process

(confirmations, wait listing, etc)

· Organize the administrative aspects of education functions at the

Annual Scientific Meeting

· Organize the administrative aspects of education programs such as

live surgery workshops

· Responsible for printing badges, tickets and other materials for

Annual Scientific Meeting

· Responsible for organization and shipment of course materials and

supplies to off-site locations

· Maintain and update CME and evaluation reports for all live surgery

workshops

· Distribute and print CME certificates for all AACS CME based

meetings

Knowledge, Skills and Abilities should include some job related

experience along with the following attributes:

* Strong attention to detail and accuracy

* Customer service-oriented

* Excellent verbal and written communications skills

* Ability to prioritize and manage multiple tasks

* Ability to work independently as well as part of a team

* Microsoft Office PC skills

* iMIS Database experience

* Ability and willingness to travel

Contact: Moira Twitty

Phone: 312.981.6762

Fax: 312.981.6787

mtwitty@cosmeticsurgery.org

http://www.cosmeticsurgery.org

11. Senior International Meeting Planner; Meetings & Incentives; Virtual

Office, WI Office or Illinois Office

Meetings & Incentives is looking for a Senior Level International

Meeting Planner with working experience of Latin America. This

individual must be fluent in either Spanish or Portuguese. Minimum of 5

years of meeting planning. CMP or CMM perferred, but not a must. This

individual can work from their home, or our Caledonia, WI or Deefield,

IL office. Please see complete job description at our website:

meetings-incentives.com

Send resume with cover letter and salary history to

troszkowski@meetings-incentives.com

12. Meeting Planner; Booz Allen Hamilton; Herndon, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=27969471&jobSummaryIndex=1&agentID=

13. TSA Events Sr Professional (Meeting Coordinator); Computer Sciences

Corporation; Arlington, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=27950006&jobSummaryIndex=2&agentID=

14. CME Program Coordinator; American Society of Clinical Oncology;

Alexandria, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=27970276&jobSummaryIndex=53&agentID=

15. Director of Sales; MARRIOTT INTERNATIONAL; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=27935176&jobSummaryIndex=0&agentID=

16. Hotel Performance Support Director; Choice Hotels International;

Silver Spring, MD

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=27948936&jobSummaryIndex=1&agentID=

17. Specialist, Search Engine Optimization; Choice Hotels International;

Phoenix, AZ

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=27948991&jobSummaryIndex=2&agentID=

18. Exhibits Manager; Meeting Professionals International; Dallas, TX

http://www.mpiweb.org/cms/mpiweb/JobBank/DisplayJob.aspx?JobId=7666

19. Manager, Professional Development and Meetings; National Association

for Gifted Children; Washington, DC

http://asi.careerhq.org/jobdetail.cfm?job=3099036

**** From Jennifer Horvath via Ned Lundquist ****

20. Marketing Events Manager; Take Care Health Systems; Conshohocken, PA

Sonja, This looks like a good listing for HEPN.

Ned

—– Original Message —–

From: Jennifer Horvath

To: lundquist989@cs.com

Sent: Monday, March 30, 2009 8:02 AM

Subject: Job Posting

Take Care Health Systems, the platform of Walgreens Health and Wellness

division, is an innovative organization that provides the American

workforce with the benefits of improved wellness and preventive care. We

operate on-site employee health centers, pharmacies and fitness centers

for many of the country's largest corporations and federal agencies.

We currently have an opportunity for a full time Marketing Events

Manager to join our team in our Conshohocken, PA Office.

The Marketing Events Manager develops and implements all special events

and manages participation in all tradeshows and conferences in order to

increase awareness of and interest in Take Care Health Systems to

generate sales leads. The Marketing Events Manager identifies

opportunities for the organization, works to maximize visibility and

participation for the organization, coordinates internal and external

resources and support, and manages all internal and external

communications related to special events, conferences, trade shows and

speaking engagements.

.Responsible for planning, coordinating, and executing all national and

regional tradeshow opportunities and related and separate special events

for clients and prospects.

.Manages all meeting and event logistics, including specifications

development, booth/space needs and design, signage, staff, collateral,

vendors, shipments, invoices, schedules and timelines, food and beverage

menu selections, air and ground transportation arrangements,

registration and housing processes, and event audiovisual/technical

needs.

.Will also own related events aspects such as: collateral, signage and

giveaway inventory; messaging and branding; speaking engagements.

.Responsible for managing and tracking event calendar for our events and

competitor landscape.

.Works with the Marketing team to schedule, create and launch emails and

other activities promoting events.

.Proactively monitors and coordinates submission of prospectuses for

speaking engagements at events.

.Negotiates contracts and manages relationships with outside vendors,

.Works with internal and external audiences – including senior

leadership, account managers and clients – to insure that events are

resourced correctly and that presentations are prepared and submitted in

accordance with event timelines.

.Will attend the majority of activities, serving as a “troubleshooter”

on-site at events and tradeshows, anticipate problems and implement

appropriate solutions.

.Manages post-event activities that include invoice management, ensuring

that leads are entered into CRM System, and program assessment from the

event delivery and lead generation perspective

Requirements

The ideal candidate will have a BA/BS degree preferred, but a high

school graduate with commensurate work experience will be considered.

Experience & Skills:

.Four to six years of progressive experience in meeting/event planning,

management and delivery.

.Certified Meeting Planner (CMP) credential preferred.

.Proven project management skills, ability to meet deadlines, develop

timelines, assess resource needs, and manage budgets.

.Strong interpersonal and communication skills; able to communicate

information and ideas to others.

.Extremely strong organizational and time management skills.

.Ability to use MS Word, Excel, Access, PowerPoint, Internet Explorer,

Outlook, and Adobe Acrobat.

To apply:

https://www.ultirecruit.com/chd1000/jobboard/NewCandidateExt.aspx?__JobID=1685

______________________________________________

Jennifer L. Horvath, Regional Manager, Talent Acquisition

t:216-344-5505 f:216-344-5809

jennifer.horvath@takecarehealth.com

1375 East 9th Street – 25th Floor

Cleveland, OH 44114

www.takecareemployersolutions.com

********************************

Today's theme song: “Sisters Are Doin' It For Themselves”, Eurythmics

feat. Aretha Franklin, “The First Wives Club”

Past and present issues can be read at

http://lists.topica.com/lists/hepn/read. Issues from November 27 onward

will be posted at http://sonjahepn.livejournal.com/.

To contribute your job opportunities or questions/issues for comments by

the network, send an e-mail to sonjahepn@comcast.net.

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This network is brought to you by:

Sonja Johnson

Arlington, VA

sonjahepn@comcast.net

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