Hospitality and Event Planning Network (HEPN) 12 November 2007
Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.
Here's how to participate: Send any issue or job opportunity to
sonjahepn@comcast.net and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information. We also like to hear if you got a
job as a result of this network!
Some of the older HEPN editions are now listed at:
http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.
Issues from November 27 onward are also posted at
http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this
list.
This week's edition includes:
*** The Short Self-Pitch (SSP)
*** Upcoming Conferences
1. Exhibitor Services Specialist; National Restaurant Association;
Chicago, IL
2. Director, Conference Services; AAA National Office; Heathrow, FL
3. Special Assistant; SIDEM; Washington, DC
4. Meeting Coordinator; International Sign Association; Alexandria, VA
5. Director of Meetings Management; Confidential; Birmingham, AL
6. Manager, Groups, Meetings and Incentive Travel (GMI); MacNair Travel
Management Inc; Alexandria, VA
7. Meeting Planner; Palladian Partners, Inc.; Silver Spring, MD
8. Creative Director; Convention Planning Services; Orlando, FL
9. Program Manager; Meeting Protocol Worldwide; Dallas, TX
10. Sales Manager; Boar's Head Inn; Charlottesville, VA
11. Conference Planner; ING; Windsor, CT
12. Senior Associate Meeting and Event Support Services; KPMG LLP;
Montvale, NJ
13. Senior Program Manager; BCD Meetings & Incentives; Chicago, IL
14. Meeting & Event Planner – Bilingual English/French Canadian; BCD
Meetings & Incentives; Toronto, ON, Canada
15. Program Manager; BCD Meetings & Incentives; Chicago, IL
16. Registration Account Manager; J. Spargo and Associates, Inc.;
Fairfax, VA
17. Coordinator, Professional Development; National Investor Relations
Institute; Vienna, VA
18. President/CEO; Berkshires Visitors Bureau; Massachusetts
19. Hotel Marketing Supervisor; Denihan Hospitality Group; New York, NY
20. Associate director of event management; International Facility
Management Association; Houston, TX
21. Director of Meetings; Society of Research Administrators
International; Arlington, VA
22. Exhibits Manager; AABB; Bethesda, MD
23. Regional Guest Relations Manager; Haworth, Inc.; Washington, DC
24. Membership & Marketing Director; The Noonday Club; St. Louis, MO
25. Creative Services Manager; OpenDoor Resources; Ft. Lauderdale, FL
26. Marketing Coordinator; Michael Page; Stamford, CT
27. Director of Development; Cystic Fibrosis Foundation; Knoxville, TN
28. Special Events Planner; Kansas City University of Medicine &
Biosciences; Kansas City, MO
29. Director of Meetings & Education; Physician Insurers Association of
America; Rockville, MD
30. Meeting/Events Planner; Nancy Allen Associates, Inc.; Washington, DC
31. Director of Claims; Interstate Hotels & Resorts; Arlington, VA
32. Sr / Coordinator Conference Program; NAFSA; Washington, DC
33. National Sales Manager; Virginia Tourism Corporation; Washington, DC
34. Director for National Meetings and Conferences; Juvenile Diabetes
Research Foundation International; New York, NY
35. Brand and Special Event Coordinator; Dallas Symphony Orchestra;
Dallas, TX
36. Director Of Sales; The Virginian Suites; Arlington, VA
************* The Short Self-Pitch (SSP) *********************
I was a promotional director for Mirror Corporation in San Francisco for
6 years. My responsibilities involved creating monthly promotions and
events, handling all set up and execution of events as well as all
advertising. I represented 4 different establishments all together and
mastered the art of time management.
For the last 10 years I have been an event planner for many
organizations in the Granite Bay area. My main focus is in fundraising
and handling all aspects of these events. I am currently responsible for
chairing the Eureka Country Faire in Granite Bay. This event is the only
one of its kind that brings our entire community together with all
proceeds going back to our schools.
Lisa Willett
916-873-7350
lisawillett@surewest.net
*************************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
************* Upcoming Conferences *************
Do you know of an upcoming conference that the HEPN readers should be
aware of? Send the details to sonjahepn@comcast.net for inclusion in the
next newsletter!
***************
1. Exhibitor Services Specialist; National Restaurant Association;
Chicago, IL
The Convention Division of the National Restaurant Association has an
entry level opening for an Exhibitor Services Specialist.
Responsibilities include customer service and administrative support,
heavy data entry, database maintenance, filing, proofreading and phone
coverage.
Candidates should have strong typing skills, good telephone manner,
familiarity with Microsoft Office and database programs. Strong
organization and attention to detail are required. College degree
preferred or relevant work experience.
Please submit cover letter and resume to ESS at convjob@dineout.org or
fax to 312-580-5416.
2. Director, Conference Services; AAA National Office; Heathrow, FL
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=3168047
3. Special Assistant; SIDEM; Washington, DC
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=3145542
4. Meeting Coordinator; International Sign Association; Alexandria, VA
A growing trade association in Old Town Alexandria
(http://www.signs.org/) is searching for a motivated and enthusiastic
Meetings Coordinator. The ideal candidate works well in both a team
environment and independently, possess excellent time management skills,
is highly organized, has excellent verbal and written communication
skills and is able to prioritize and juggle multiple tasks to meet
multiple deadlines. Fluency in Spanish or another foreign language is
preferred, but not essential. Proficient computer skills are required. A
background in meetings and events and a 4-year degree is preferred.
Domestic and some international travel required. Send cover letter and
resume to isaopenjobs@yahoo.com attn: Jonathan.
5. Director of Meetings Management; Confidential; Birmingham, AL
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=3131851
***** From Marlene W. Hall *****
6. Manager, Groups, Meetings and Incentive Travel (GMI); MacNair Travel
Management Inc; Alexandria, VA
www.macnairtravel.com
POC: Marlene Hall, 703-650-5272
mhall@macnairtravel.com
Manager, Groups, Meetings and Incentive Travel (GMI)
Company: MacNair Travel Management Inc
Description
Manager, Groups, Meetings and Incentive Travel (GMI)
Job Overview: We're seeking an accomplished business unit leader with
proven service industry operations experience who is ready to take a
senior management role with one of the most prestigious travel
management companies in the Washington, DC, area. The Manager of the
Groups, Meeting, and Incentive Travel Division (GMI) will lead the
division to be successful, profitable, and professional; ensure the
division delivers on its promises to its customers; and that it reaches
its stated goals on-time and on/under budget. The Manager, GMI leads a
division that forges a well-earned reputation for extraordinary customer
service, industry leadership and innovation that meets the Division's
Brand Promise. The Manager, GMI reports to the COO.
Compensation: Includes salary, commensurate with experience, and profit
sharing bonus opportunities. MacNair offers an excellent benefits
package (health, dental, STD/LTD, 401 (k), FSA), paid time off, paid
holidays, travel related benefits). Location & Hours: Either MacNair's
Old Town Alexandria, VA Headquarters location or at our DC Office (17th
& M, NW). We are open Mon. through Fri., from 8:30 a.m. until 7:00 p.m.
Company: Since 1989, MacNair Travel Management has taken a proactive,
consulting approach to the management of travel for corporations of all
types and sizes (Presidential campaigns and other political
organizations, government contractors, trade associations, law and PR
firms.) and VIPs from around the globe. While the travel industry
underwent major changes during the last 10 years, MacNair Travel
Management continues to thrive on innovation, unparalleled customer
services, and a passion for life, learning, travel, and delighting our
customers. This success has been recognized through client retention,
public appearances, and published works. We even wrote the book on
travel management, Smooth Landings, which is now available on
Amazon.com.
MacNair surrounds itself with the best people and tools. From our active
owners, amazing staff, to our dynamic management team with a wide
variety of travel industry and business experience, we transform the way
our customers approach and experience travel. We are partnered with some
of the best organizations in the business. We are an American Express
Representative office, members of NBTA and ASTA, and are well networked
around the region. We are recognized as active technology partners with
the likes of Sabre, Get there, Cornerstone, Travcom, and more.
Requirements
Background and Skill Set: Candidates should possess 10+ years of
experience in a meeting planning and operations leadership position;
incentive travel experience preferred, but not required. Candidates must
possess demonstrated success in leading a business unit with sales in
excess of $10M, to include the financial management, operations
management, performance management, organizational development, and
business development, with full P&L responsibility. Strong communication
skills, as well as top-drawer customer service proficiency are required.
Successful candidate will also excel in a variety of PC-related skills
including Microsoft Office, e-mail, corporate on-line travel and
meetings management technologies (GetThere preferred), and GDS (Sabre
preferred).
If you are interested in accelerating our and your momentum, want to be
part of a recognized brand in the Washington area and soon to be
nationally, and want to be part of a positive entrepreneurial
organization where you can make a difference, then we are looking for
you.
Marlene W. Hall
Director HR & Communications
MacNair Travel Management/ American Express
Corporate Headquarters
1703 Duke St
Alexandria, VA 22314
Phone 703-650-5272
Fax 703-879-5006
mhall@macnairtravel.com
************
*****From Maria A. Young *****
7. Meeting Planner; Palladian Partners, Inc.; Silver Spring, MD
Are you interested in a rewarding Meeting Planner position at Palladian
Partners? We provide comprehensive communications, administrative
assistance, and meeting planning support services to government and
private-sector clients. We're looking for an outstanding Meeting Planner
who would enjoy working in a busy, but friendly atmosphere.
Responsibilities
This position requires the Meeting Planner to be customer-oriented team
players for its conference department. The candidate must be a self
starter, work with minimal supervision, and possess a high level of
detail. The Meeting Planner will work with Senior Meeting Planners
assisting them with various tasks such as preliminary meeting
preparations (government forms, budgets, hotel searches), meeting
materials (agendas, rosters, badges), onsite support, and meeting follow
up tasks (expense reimbursements). The Meeting Planner will also be
assigned smaller, less complex meetings until the planner becomes
accustomed to the practices of the conference division's planning
procedures.
Job Requirements
This position requires a minimum of 5 years' experience of increasingly
responsible experience as a Meeting Planner. Experience in a government
environment is strongly preferred. Candidates must possess an strong
level of understanding of Microsoft Office Suite software, in
particular, knowledge of Word, Outlook, and Excel. You should be able to
work in a fast-paced office environment with minimal supervision. A
college degree strongly preferred. Your resume will not be considered
if you do not possess the minimum requirements.
Palladian employees are highly talented, are encouraged to think and
work creatively, and strive for excellence. If you become a member of
the Palladian team, you will be rewarded with competitive pay, excellent
benefits, and the satisfaction that comes from working on interesting
projects every day. If this sounds like just the right job for you, send
your resume to mpjob@palladianpartners.com.
Maria A. Young, CMP
Project Director
Palladian Partners, Inc.
8484 Georgia Avenue, Suite 200
Silver Spring, MD 20910
301.650.8660, ext. 136
myoung@palladianpartners.com
***********
8. Creative Director; Convention Planning Services; Orlando, FL
One of the Country's leading DMC's is seeking a highly creative
individual to assist our Account Executives with the development of
unique, out-of-the-box concepts for our client's events.
This person must have good writing skills for proposal creation as well
as an excellent knowledge of the vendors, products and special event
services available in the Florida market. 5-7 years work experience
creating special events required.
Email Cover Letter and Resume to john.roth@cpsorlando.com
9. Program Manager; Meeting Protocol Worldwide; Dallas, TX
COMPANY:
Meeting Protocol Worldwide, Inc. (MPW) was formed to provide event and
meeting planning services exclusively for the clinical research and
pharmaceutical industry. In the last decade, MPW has organized over
1,000 meetings and events for hundreds of pharmaceutical, biotech,
medical device manufacturers and CRO¿s on almost every continent of the
world. MPW has an opening in our Dallas, Texas office for a Program
Manager
POSITION SUMMARY:
The Program Manager is responsible for all facets of the planning and
on-site duties for our clients events and meetings.
ROLE RESPONSIBILITIES / FUNCTIONS:
– Serve as the primary point of contact to our clients, hotels, travel
agencies, ground transportation and
other related parties for each event.
– Consult with client(s) to identify key issues, establish direction,
facilitate problem solving and get
decisions made.
– Oversee and reconcile meeting and event expenditures to deliver on or
below budget objectives.
– Responsible for the invitation and registration process; oversight of
travel arrangements including airport transfers; update/maintain
database; generate and provide attendee status reporting; oversee all
aspects of hotel arrangements including rooming list, meeting space,
food and beverage and audio/visual equipment); collect and reproduce all
speaker presentations; generate and distribute all other collateral
ensuring that materials are professional and appropriately reflect
client and MPW standards; on-site management of the meeting and travel
staff.
POSITION REQUIREMENTS:
– Minimum of 2 years experience within the hospitality industry
preferred
– Highly ethical and of good character
– Strong customer service orientation
– Work well within a team environment
– Strong communication skills (written, verbal and listening)
– Friendly and outgoing personality
– Flexible attitude
– Attention to detail
– Strong organizational skills able to handle multiple projects and
prioritize workload to
accomplish necessary objectives
– Ability to solve problems
– Ability to work within strict timelines and under pressure
– Ability to work independently as well as follow strict instructions
– Diplomatic and discrete
– Well-groomed
– Proficient with MS Office Suite, PowerPoint and database programs
– Requires domestic and international travel, long periods of standing,
and long hours while on
site. On-site management usually requires travel and work on weekends
and evenings.
Approximately one week per month of travel is required with this
position.
Education
High School Diploma or Equivalent required. BS or BA degree preferred
Please email resumes to dallas@meetingprotocol.com or fax to 972 503
6988.
Phone calls are strongly discouraged.
10. Sales Manager; Boar's Head Inn; Charlottesville, VA
Fast growing resort hotel looking for a Sales Manager, 3-5 years
experience with strong proven results. Knowledge of corporate accounts
in Northern VA & DC markets. Requires excellent knowledge of Food and
Beverage, exceptional attention to detail, and good organizational
skills. Candidates must possess the ability to act as a liaison between
customers and all operating departments. Bachelor's degree desired.
Great benefits and incentive pay outs.
You may apply online at www.boarsheadinn.com. If you wish to attach a
resume to your application, please send resume via email to
debbie_spitler@boarsheadinn.com.
11. Conference Planner; ING; Windsor, CT
We are looking for a highly motivated and detail oriented individual to
fill a Conference Planning position within a diverse and international
financial services company. Our ideal candidate would be able to quickly
adapt and work under tight deadlines and changing deliverables. A
candidate who brings some meeting planning experience, CMP certification
and a working knowledge of StarCite and/or MeetingView would be ideal.
Strong written and verbal communication skills are essential to this
position. Meeting stakeholders for events range from administrative
assistants to senior level management. The ability to manage and track
tight budgets is a key componenet of this position as well.
This position requires travel, which may include weekends.
Responsibilities
Register meetings, conduct RFP's and maintain budgets in StarCite
Create meeting Websites and manage attendee participation through ARM
and later MeetingView once ING migrates to that system
Manage meetings as assigned
Partner with Senior Meeting Planners on larger and/or complex
meetings/events
Manage pre and post meeting administrative functions such as hotel
comparisons, budget estimates, risk assessments, etc.
On-site logistics
Required Qualification
CMP, preferred but not required
Education
Proficiency in Microsoft Office Products, including Excel, Word and
PowerPoint
Proficiency or knowledge of StarCite and/or Meeting View Technology
Bachelor's degree, preferably in the hospitality industry
Send your resume to lisa.poulton@us.ing.com
12. Senior Associate Meeting and Event Support Services; KPMG LLP;
Montvale, NJ
KPMG LLP, the audit, tax and advisory firm (www.us.kpmg.com), is the
U.S. member firm of KPMG International. KPMG International's member
firms have 113,000 professionals, including more than 6,800 partners, in
148 countries. We offer our clients industry insights and a
multidisciplinary range of services. We are currently seeking a Senior
Associate Meeting and Event Support Services to join us in our Montvale
office.
Responsibilities:
– Develop and execute a support services model related to meetings,
events, conferences, tradeshows and seminars
– Execute the process for cost efficient delivery of support services
for meetings, events, conferences and seminars
– Execute client's initiatives by developing trade show concepts, goals,
objectives, budget and outcomes
– Support the client relationship by handling the logistics involved
with the flawless execution of trade shows
– Create and manage trade show budgets complying with processes
pertaining to client communication, metrics and timely post event
reporting, displaying fiscal responsibility with the firm spend
– Provide coaching to more junior team members on how to solve problems
and recommend creative results
Qualifications:
– Five years in a customer service organization with focus in the area
of meeting or event marketing management
– Bachelor's degree from an accredited college/university
– Able to establish relationships within a matrix organization; work
with various levels of management, including partners
– Able to develop project budgets
– Working knowledge of Microsoft Office Suite and knowledge of or
commitment to learn Meeting View software system
KPMG offers and supports flexible work arrangements as well as part-time
schedules. We also offer a comprehensive compensation and benefits
package.
Interested? We strongly encourage you to apply online at
www.kpmgcareers.com and search for requisition 16268 or click the job
link below.
KPMG. A great place to build your career.
No phone calls or agencies please.
KPMG Affirmative Action, Equal Opportunity Employer, M/F/D/V.
© 2007 KPMG LLP, a U.S. limited liability partnership and a member firm
of the KPMG network of independent member firms affiliated with KPMG
International, a Swiss cooperative. All rights reserved.
13. Senior Program Manager; BCD Meetings & Incentives; Chicago, IL
Are you looking for a new and exciting opportunity in Chicago with a
company that works hard, but knows how to have fun, too? Proud of our
fundamental commitment to our employees, you'll find that we have a
distinctly different company culture. And we offer EXCELLENT TRAVEL
PERKS!
BCD Meetings & Incentives (BCD M&I) is an independent operating unit of
BCD Travel the third largest travel management company in the world. BCD
Travel operates in more than 90 countries on five continents, with $12
billion in total sales and a combined worldwide workforce in excess of
12,000. BCD M&I is a division within BCD Travel that employs
approximately 350 employees worldwide specializing in meetings,
incentives, conferences and events. To find out more about our company,
check us out at www.bcdmi.com.
We currently have an exciting opportunity available in our downtown
Chicago office for a Senior Program Manager. The Senior Program Manager
is responsible for the development, planning and overall operational
execution of complex meetings, conferences, conventions, high-level
incentive travel programs, and/or special events for customers. The
Senior Program Manager works on a variety of programs simultaneously and
serves as the day-to-day planning contact for each respective client.
Responsibilities Include:
-Plan and manage complex meetings, conferences, and/or conventions that
include multiple hotels/venues, audiences and agendas, and 20+ on-site
travel staff
-When required, work with Director, Business Development or Account
Director to create, develop, price and facilitate new and repeat
business proposals, including, but not limited to destination, hotel,
activity and event overviews
-Plan and manage high-level incentive travel programs, which include
multi-million dollar budgets, VIP audiences and complex level of details
-Work with the Director, Business Development and client to develop,
coordinate and implement travel program agendas and itineraries
-Day to day/main contact with client/decision-maker providing
consultative approach to program planning, ensuring the client has
identified clear objectives for the outcome of the meeting, conference
or program and determine steps to ensure these objectives are achieved
-Manage day-to-day internal and client version program budgets
Qualifications Include:
-Bachelor's degree strongly preferred
-CMP certification strongly preferred
-Minimum of 8 years experience in planning meetings, incentives,
conventions, conferences and/or special events
-Minimum of 8 years experience managing outside vendors, sourcing and
negotiating contract services
-Minimum of 4 years experience in account/client management
-Proficiency in Microsoft Office applications
-First hand experience of domestic and international group travel
-Successfully planned and operated high-level incentive travel programs
and complex meetings both domestic and international with 1500+
participants with on-site Travel Staff of 20+
To express interest and apply for this position, please email your
resume and salary history and requirements to resumes@bcdmi.com or fax
to (404) 923-6293. We are an Equal Employment Opportunity Employer.
14. Meeting & Event Planner – Bilingual English/French Canadian; BCD
Meetings & Incentives; Toronto, ON, Canada
Are you looking for a new and exciting opportunity in Toronto, ON with a
company that works hard, but knows how to have fun, too? Proud of our
fundamental commitment to our employees, you'll find that we have a
distinctly different company culture. And we offer EXCELLENT TRAVEL
PERKS!
BCD Meetings & Incentives (BCD M&I) is an independent operating unit of
BCD Travel the third largest travel management company in the world. BCD
Travel operates in more than 90 countries on five continents, with $12
billion in total sales and a combined worldwide workforce in excess of
12,000. BCD M&I is a division within BCD Travel that employs
approximately 350 employees worldwide specializing in meetings,
incentives, conferences and events. To find out more about our company,
check us out at www.bcdmi.com.
We currently have an exciting opportunity available for a Bilingual
(English/French Canadian) Meeting Planner position located in Toronto,
ON. The Meeting Planner is responsible for the development, planning and
overall operational execution of meetings, incentive travel programs,
and/or special events for one customer. The Meeting Planner works on a
variety of programs simultaneously and serves as the day-to-day planning
contact for each respective client. This position is responsible for
such duties as hotel space sourcing, contract negotiation, website
development, attendee management, meeting planning, coordinating group
air travel, and final program billing.
Responsibilities Include:
-Work with Client to develop, coordinate and implement travel program
agendas and itineraries
-Source hotel availability based on the program specifications
-Prepare preliminary rate and availability grids, destination overviews
and preliminary program budgets as required to assist Client making a
final decision on program location
-Negotiate and contract hotel space and vendors using client Standard
Terms & Conditions. Review all contracts with client prior to client
signature
-Ensure all programs are registered and tracked properly in the meeting
technology system (when system is in place)
-Responsible for program data management/registration process, data
integrity and client reporting.
-Update SOP documents as needed to ensure all processes are current
-Continually prioritize workload and monitor service issues to ensure
the highest levels of customer service, efficiency and productivity
-Report on program spend, savings and profitability monthly
-Prepare final program billing, reconcile supplier payments, and track
client payments
-Minimal travel required
-Qualifications Include:
-Bachelor's degree preferred
-CMP certification preferred
-Minimum of 5 years experience in planning incentives, meetings and/or
special events
-Minimum of 2 years experience in client management
-Minimum of 2 years experience managing outside vendors, sourcing and
negotiating contract services
-1-2 years supervisory or team lead experience preferred
-Previous experience in simple web development, final billing and
attendee management preferred
-Proficiency in Microsoft Office applications
-Proficiency in database management
-First hand experience of domestic and international group travel
preferred
To express interest and apply for this position, please email your
resume and salary history and requirements to resumes@bcdmi.com or fax
to (404) 923-6293. We are an Equal Employment Opportunity Employer.
15. Program Manager; BCD Meetings & Incentives; Chicago, IL
Are you looking for a new and exciting opportunity in Chicago, IL with a
company that works hard, but knows how to have fun, too? Proud of our
fundamental commitment to our employees, you'll find that we have a
distinctly different company culture. And we offer EXCELLENT TRAVEL
PERKS!
BCD Meetings & Incentives (BCD M&I) is an independent operating unit of
BCD Travel¿the third largest travel management company in the world. BCD
Travel operates in more than 90 countries on five continents, with $12
billion in total sales and a combined worldwide workforce in excess of
12,000. BCD M&I is a division within BCD Travel that employs
approximately 350 employees worldwide specializing in meetings,
incentives, conferences and events. To find out more about our company,
check us out at www.bcdmi.com.
We currently have an exciting opportunity available for a Program
Manager position located in Chicago, IL. The Program Manager is
responsible for the development, planning and overall operational
execution of meetings, incentive travel programs, and/or special events
for one customer. The Program Manager works on a variety of programs
simultaneously and serves as the day-to-day planning contact for each
respective client. This position is responsible for such duties as hotel
space sourcing, contract negotiation, website development, attendee
management, meeting planning, coordinating group air travel, and final
program billing.
Responsibilities Include:
-Work with Client to develop, coordinate and implement travel program
agendas and itineraries
-Source hotel availability based on the program specifications
-Prepare preliminary rate and availability grids, destination overviews
and preliminary program budgets as required to assist Client making a
final decision on program location
-Negotiate and contract hotel space and vendors using client Standard
Terms & Conditions. Review all contracts with client prior to client
signature
-Ensure all programs are registered and tracked properly in the meeting
technology system (when system is in place)
-Responsible for program data management/registration process, data
integrity and client reporting.
-Update SOP documents as needed to ensure all processes are current
-Continually prioritize workload and monitor service issues to ensure
the highest levels of customer service, efficiency and productivity
-Report on program spend, savings and profitability monthly
-Prepare final program billing, reconcile supplier payments, and track
client payments
-Minimal travel required
Qualifications Include:
-Bachelor's degree preferred
-CMP certification preferred
-Minimum of 5 years experience in planning incentives, meetings and/or
special events
-Minimum of 2 years experience in client management
-Minimum of 2 years experience managing outside vendors, sourcing and
negotiating contract services
-1-2 years supervisory or team lead experience preferred
-Previous experience in simple web development, final billing and
attendee management preferred
-Proficiency in Microsoft Office applications
-Proficiency in database management
-First hand experience of domestic and international group travel
preferred
To express interest and apply for this position, please email your
resume and salary history and requirements to resumes@bcdmi.com or fax
to (404) 923-6293. We are an Equal Employment Opportunity Employer.
16. Registration Account Manager; J. Spargo and Associates, Inc.;
Fairfax, VA
J. Spargo and Associates, Inc. has an opening for a Registration Account
Manager. Responsibilities include management of registration services
for multiple clients. Must be able to plan, coordinate & manage all
aspects of Registration for expositions and conferences with 200 –
25,000 attendees.
Requirements
* Requires 5+ years trade show or related experience including project
management experience
* BS degree in a related field
* Excellent written and oral communication skills
* Must be proficient with databases (Access preferred), Word, Excel and
Outlook.
Travel Required — 25%
To be successful in this position the candidate should be dedicated,
organized and efficient.
We offer excellent benefits and a casual work environment. Fax resume to
703.818.9177 or reply to jsajobs@jspargo.com.
17. Coordinator, Professional Development; National Investor Relations
Institute; Vienna, VA
http://asi.careerhq.org/jobdetail.cfm?job=2722421&keywords=&ref=1
18. President/CEO; Berkshires Visitors Bureau; Massachusetts
http://careers.hsmai.org/jobdetail.cfm?job=2723490&keywords=&ref=1
19. Hotel Marketing Supervisor; Denihan Hospitality Group; New York, NY
http://careers.hsmai.org/jobdetail.cfm?job=2723701&keywords=&ref=1
20. Associate director of event management; International Facility
Management Association; Houston, TX
The International Facility Management Association (IFMA) is the largest
and most widely recognized professional association for facility
management, supporting more than 19,000 members. The association's
members are represented in 123 chapters and 15 councils throughout 63
countries worldwide.
The associate director of event management is a senior level position
with high visibility and responsibility for advancing IFMA's events and
programs worldwide to greater levels of participation, influence,
prominence and revenue.
The position is located in Houston, TX at IFMA Headquarters.
The departmental budget is 1.75 MM.
Specific Responsibilities
Strategic and long-range planning for all existing and new events and
meetings.
Works collaboratively with the associate director of corporate
connections on the strategic and long-term planning of exhibits, expos,
sponsorships, etc.
Participate in strategic planning and overall management of the
association as member of the senior management team.
Foster strong collaboration and teamwork between the Event Management
team and the departments they serve.
Consistently communicate and cooperate with the Marketing Department to
effectively promote IFMA events and programs.
Development, administration and reporting of tactical plans and budgets
for all events.
Initiate, negotiate and manage strategic partnerships with participating
associations and organizations related to all events.
Coordinate convention center requirements with appropriate staff to
ensure maximum support for the marketing and sales of exhibit space,
appropriate communication with vendor/exhibitors and convention service
company, for all IFMA events both domestically and internationally.
Manage and coordinate the development of the event revenue and expense
forecast and budget annually, and insure its proper integration into the
association's overall budget.
Ensure that the budget accurately reflects all events scheduled and that
the budget supports and enables the accomplishment of the Association's
strategic plan.
Site selection for World Workplace and IFMA board of directors meetings,
as well as other event locations as needed.
Ensure the Event Management Department provides the necessary logistical
support for IFMA chapter-specific, council- specific events and meetings
upon request in a positive manner.
Oversight of all outside event contractors (such as destination
management companies and suppliers), service providers (such as
transportation and conference materials), hotels and convention centers.
Qualifications
Undergraduate degree. Graduate degree a plus. CMP preferred.
Minimum Five (5) years verifiable experience managing teams of permanent
employees and contractors on simultaneous projects.
Verifiable experience managing an accrual-based budget of $1 MM.
Intermediate computer skills – including an efficient working knowledge
of current versions of Microsoft Office Products and Windows. A basic
understanding of iMIS association management software and MAS 90
accounting software are also desirable.
Strengths
Adaptability – able to respond willingly to the demands of the moment
even if they pull away from the original plan.
Futuristic – able to see the vision of what can be and share with
others.
Maximizer – ability to take something that is good and makes it great.
Responsibility – taking ownership and pride in following things through
to the end and completing them at or above the expectation.
Strategic – ability to sort through the clutter and find the best path
forward.
Values
Positive Leadership
Knowledge sharing
Integrity
Passion to excel and see others excel
Conscientious
Collaboration
Additional Considerations
Demonstrates a customer service and teamwork attitude
Excellent communications skills
Knowledge and desire to leverage technology
Is concerned about building long-term positive and productive internal
and external relationships
Works effectively with volunteer leaders, members, committees, and task
forces
Knowledge of the Balanced Scorecard management system
Able to travel (internationally), expect to travel 30% or more
Contact: Linda Pate
Phone: 713-623-4362
linda.pate@ifma.org
http://ifma.org
21. Director of Meetings; Society of Research Administrators
International; Arlington, VA
The Society of Research Administrators International, located in
Arlington, VA is looking for a
Meetings Director to manage its annual meeting and other section and
chapter meetings.
Founded in 1967, the Society of Research Administrators International is
a nonprofit association dedicated to advancing the profession of
research administration. With more than 3,500 members across North
America and around the world, SRA is the premier international
organization for research administrators in all settings, on all levels,
and in all fields.
Candidates should have strong meeting and event planning experience,
strong contract negotiation and budgeting skills, and experience working
with committees. Advanced computer skills including PowerPoint, Adobe
and netForum, a plus.
Successful applicant will have superior people skills to thrive in a
small office and excellent verbal and written communication skills.
Responsibilities include: negotiating contracts with hotels, convention
centers and vendors including decorator, audio visual and catering
services; site selection, registration, marketing and advertising for
meetings and events.
We offer the opportunity to work in a team environment and convenient
location close to Rosslyn Metro. Please submit resume to:
Director of Admin & HR
Phone: 703-741-0140
Fax: 703-741-0142
info@srainternational.org
22. Exhibits Manager; AABB; Bethesda, MD
http://www.jobtarget.com/c/job.cfm?t735=&t730=&site_id=518&max=25&t733=&t731=&jb=3186125
23. Regional Guest Relations Manager; Haworth, Inc.; Washington, DC
As a leader in office furniture and architectural interiors with a
worldwide presence, Haworth products are formed by a lifetime of
involvement in global trends and learning. At Haworth, we believe that
interiors should inspire-creating great spaces for the people who will
work in them. Through appealing aesthetics, thoughtful ergonomics and a
commitment to sustainability, our products aim to do just that. After
nearly sixty years in business, we remain steered by the people and
principles that made Haworth one of the top manufacturers in the
business. We are actively seeking for a Regional Guest Relations Manager
for our Washington D.C. showroom.
This exciting and visible position allows you to leverage our award
winning showroom by promoting it to our broad target audience; large
corporations, A&D Firms, Interior Designers, Architects, Real Estate
development companies, professional organizations like IIDA, AIA, and
BOMA. You'll encourage confidence and self esteem in others while
exemplifying a positive vision for all associates. This important role
initiates, plans and leads events and presentations in the showroom.
You'll greet and tour customers within the showroom through informative
presentations as well. You'll work cross functionally with specialized
and brilliant sales and marketing professionals to plan and deliver
events for small groups or large focused gatherings. This is a role in
which you'll develop creative strategies to use our global brand to help
utilize the showroom for business development functions and improving
sales opportunities. You'll be a key contributor in a team based
environment!
We value learning through education and experience. The ideal candidate
will possess:
. Bachelor degree in Hospitality, business administration or
marketing/design/advertising or equivalent.
. Four years experience in event planning, hospitality or travel
coordination with presentation delivery experience.
. Two years experience supervising the work of others.
The talent and passion of our people are critical to our success.
Together, we share a common set of values rooted in integrity,
continuous learning, our community, and results. We are looking for
someone to continue to lead Haworth towards excellence. To apply for
this position, and to learn more about the possibilities at Haworth,
visit our website at http://www.Haworth.com/Careers. Our beautiful,
effective and adaptable workspaces will impress you, but more
importantly the exciting and innovative culture will amaze you!
24. Membership & Marketing Director; The Noonday Club; St. Louis, MO
Excellent opportunity in upscale hospitality marketing with one of the
city's oldest private clubs. Ideal candidate will be an energetic,
confident and polished promoter, with the ability to network effectively
in the local business and social communities. Position requires
exceptional communication skills and a PR personality. Prior experience
in luxury sales/promotion required. Undergraduate degree preferred.
Proficient in Microsoft: Office including Access, Excel, Outlook and
Word. Package includes salary, commission, bonus, health benefits, 401k,
flexible scheduling and paid holidays.
ESSENTIAL FUNCTIONS AND ACCOUNTABILITIES
Ø Increase total number of club members through a combination of
recruitment and retention. Increase member usage of the facility and
overall member satisfaction levels through internal marketing of club
amenities and activities.
Ø Membership director generates all communication related to
prospective members in a timely manner. Examples include interest
packets, thank you notes, marketing program announcements, and
committee/board communications.
Ø Membership director generates all communication with new members
in a timely manner. Examples include thank you notes, welcome letters,
membership cards, etc. Membership director coordinates all aspects of
new member welcome and orientation.
Ø Collaborates with the general manager in the development and
production of membership marketing materials as needed.
Ø Membership director will facilitate the activities of a
Membership Committee of the executive board. The committee's primary
purpose is to generate lists of prospective members and develop ideas
for recruiting and orientation events.
Ø The membership director will actively seek and engage in
networking opportunities in the local community for the dual purposes of
raising awareness of the club and expanding prospect lists.
Contact: Mike Chollet
Phone: (314) 231-8452
Fax: (314) 231-0519
mgchollet@msn.com
25. Creative Services Manager; OpenDoor Resources; Ft. Lauderdale, FL
OpenDoor Resources, an executive search firm that specializes in the
hospitality arena has been retained by one of the largest destination
management companies in Florida to find an “A” player for their Ft.
Lauderdale office:
Twenty plus year old award winning destination management company is
looking for a Manager for the Creative Services team in South Florida.
Ideal candidate must be able to write, present and sell event/theme
ideas that are logistically sound and creatively outstanding. Gain and
maintain intimate knowledge of all creative assets in market place.
Grow theme decor and entertainment division. Be part of a team that
works hard, plays hard and likes to win. Great package including
salary, bonus and benefits.
Contact: J B Ryan
Phone: 407-362-7790 Ext. 102
Fax: 888-744-1225
jbryan@opendoorresources.com
http://www.opendoorresources.com/open_jobs.htm
26. Marketing Coordinator; Michael Page; Stamford, CT
http://careers.ises.com/c/job.cfm?site_id=553&jb=3146801
27. Director of Development; Cystic Fibrosis Foundation; Knoxville, TN
Does your present job offer you.
Opportunity for autonomy and responsibility of managing a small office
Team oriented, friendly and energetic environment
Rapid growth and advancement opportunities
Great benefits including 3 wks paid vacation, 11 paid holidays, medical,
dental, 401k, others!
Cystic Fibrosis Foundation, a leading non-profit health care
organization is seeking an aggressive self-starter to implement special
event fundraising and lead our local chapter based in the Knoxville
area. The position is responsible for recruitment of Volunteers and
Corporate Sponsors; developing a presence in the community; expanding
existing support base, managing volunteers and executing several events
such as golf tournaments and walk-thons.
Must have excellent communication skills, proven track record of
salesmanship and the ability to maximize fund-raising opportunities.
Candidate should possess 3 years experience in marketing/sales,
fund-raising or special events. Volunteer or community involvement
experience a plus. This is a full-time position and candidates should be
willing to travel to execute events in Knoxville, Chattanooga and the
Tri-City area.
EOE For immediate consideration please submit resume with salary history
directly online to http://www.cff.org/ under Employment Opportunities.
Click on link below or copy and past to browser:
http://www.prohire.com/candidates/default.cfm?szCategory=JobList&szFormat=search&szWID=10906&szCID=49079
Phone: 301 841-2603
hr3@cff.org
28. Special Events Planner; Kansas City University of Medicine &
Biosciences; Kansas City, MO
http://careers.ises.com/c/job.cfm?site_id=553&jb=3146813
29. Director of Meetings & Education; Physician Insurers Association of
America; Rockville, MD
http://asi.careerhq.org/jobdetail.cfm?job=2725808&keywords=&ref=1
30. Meeting/Events Planner; Nancy Allen Associates, Inc.; Washington, DC
One of the nicest most well-managed organizations we know has called us
in to recruit for an experienced MEETING PLANNER–a management level
position working in tandem with their Director of meetings as well as
managing a good many events on your own…from dealing with hotels, to
handling speakers and special guests, etc.
Because of the all-inclusive scope of the position they need someone who
can hit the ground running. a CMP would be a huge plus.
Salary into the 50's with superb benefits and a wonderful work
environment.
To be considered, e-mail your resume to us at info@nancyallen.com or fax
it to 703/ 247-4181. For questions, please call 703/ 247-4222.
Nancy Allen Associates, Inc.
For a more complete listing of positions we're recruiting for, please
visit our website:
www.nancyallen.com
31. Director of Claims; Interstate Hotels & Resorts; Arlington, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=24837196&jobSummaryIndex=6&agentID=
32. Sr / Coordinator Conference Program; NAFSA; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=24848441&jobSummaryIndex=1&agentID=
33. National Sales Manager; Virginia Tourism Corporation; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=24848331&jobSummaryIndex=7&agentID=
***** From Ned Lundquist *****
34. Director for National Meetings and Conferences; Juvenile Diabetes
Research Foundation International; New York, NY
http://foundationcenter.org/pnd/jobs/job_item.jhtml?id=193500020
35. Brand and Special Event Coordinator; Dallas Symphony Orchestra;
Dallas, TX
Job Description
The Dallas Symphony Orchestra is currently looking for a Brand and
Special Event Coordinator. This position within our marketing team will
work on brand related marketing initiatives as well as special events.
Position will work on the brand integration for marketing communication
vehicles including, but not limited to advertising, promotions, public
relations, direct mail, etc. as well as the coordination and execution
of assigned special projects and events for the Dallas Symphony
Orchestra.
Ideal candidate will have two years of brand marketing and/or special
event experience. Bachelor's degree from a four year university is
required.
The Dallas Symphony Association offers a competitive salary which
includes a benefits package for full-time employees, business casual
work environment, free garage parking at the Morton H. Meyerson Symphony
Center.
Please email resume to recruiter2@dalsym.com
Resumes without salary requirement will not be considered. No phone
calls please.
EOE – We value diversity in our workforce
Company: Dallas Symphony Orchestra
Email: recruiter@dalsym.com
Fax: 214-953-1218
Reference Code: JP- BrandCoor
Cheryl L. Bunkley
PR/Media Specialist
(404) 684-6000
horizonmedia@msn.com
*******************
36. Director Of Sales; The Virginian Suites; Arlington, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=24848191&jobSummaryIndex=1&agentID=
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